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Adoption of Memorandum of Agreement (MOA) 25-01 for Medical Benefit Administrative Procedures

Topic Summary

Jefferson County staff are requesting approval of MOA 25-01 to formalize the County’s administrative assistance regarding corrections staff medical benefits. The FOP/JCSOUSS Union advised the County of a change in the self-administered Medical Plan but requested the County Auditor and County Administrator assist with routine administration previously designated as the Union’s responsibility under the Collective Bargaining Agreement (CBA). This MOA outlines specific administrative duties for the County without altering the fiscal impact of the medical benefits themselves.

Key Points

  • The issue arose in February 2025 when the Union (FOP/JCSOUSS) changed its Medical Plan (Article 22 of the CBA) and subsequently requested County administrative assistance.
  • Under the original CBA (Article 22.4), the Association is fully responsible for choosing and administering all aspects of medical, dental, and vision benefits for Corrections Staff.
  • MOA 25-01 formalizes the County’s assistance to ensure continued benefit coverage and communication with bargaining unit employees.
  • The new medical benefit program selected is LEOFF Benefit Trust (the Trust) Plan FX, which includes Medical, Prescription, and Vision benefits, with offices in Spokane, WA.
  • The County Auditor (or designee) shall:
    • Receive copies of all correspondence from the Trust.
    • Create a separate fund (titled in the Association/Union's name, as a function of the CBA under RCW 41.56 et. seq.) to manage County contributions and employee deductions for Trust benefits.
    • Give 30 days' notice for appropriate additional deductions from participating members' wages if needed to fully fund the plan, potentially deducting estimated future amounts in advance.
    • Pay all monthly Trust premiums from the separated Fund.
    • Ensure employees sign payroll deduction authorizations to participate, noting that failure to sign excludes the employee from the Trust.
    • Provide necessary enrollment forms and information to new and current employees upon request.
    • Be available to Association/Union Officers to assist in managing plan documents and information provided by the Trust.
  • The County Administrator (or designee) shall:
    • Receive copies of all correspondence from the Trust.
    • Ensure employees sign payroll deduction authorization forms for premium contributions, noting that non-signing employees will not be enrolled.
    • Provide enrollment forms and related information to new and current employees upon request.
  • The Association agrees to indemnify, defend, and hold the Employer harmless from claims arising out of the County’s negligence in performing this MOA, except for injuries/damages caused by the Employer's gross negligence.
  • If issues arise from concurrent negligence, the Association's liability (including the duty and cost to defend) shall be limited to the Association's negligence (subject to RCW 4.24.115).
  • The indemnity provision includes the Association’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for indemnification purposes.
  • Any disputes unresolved under the MOA terms shall use the CBA disputes resolution process in Article 12, leading up to binding arbitration.
  • The MOA is effective as of the date last signed and continues until terminated by mutual discussion or termination of the underlying CBA (December 31, 2027).

Financials

  • The MOA states the action has "no fiscal impact."
  • County monthly contribution for each employee compensated 80 hours or more in the preceding month: $1,407.33 (effective August 1, 2024, per CBA Article 23.1).
  • Participating employee monthly contribution (via wage reduction payroll deduction): $248.35 (effective August 1, 2024).
  • The previous County contribution amount was $1,407.33, based on 85% of a composite cost of $1,655.68 for "FOP $250 deductible medical" and current Delta Dental (effective January 2022).
  • The employee deduction amount may fluctuate based on employee/family composition and plans chosen by the Association.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • February 2025: Union advised the County of a change in the Medical Plan.
  • August 1, 2024: Effective date stated in MOA Article 1. (This appears to predate the MOA signing and the issue statement date of November 3, 2025).
  • October 14, 2025: MOA approved as to form by PAO and electronically approved by Risk Management.
  • November 3, 2025: Date of Agenda Request.
  • December 31, 2027: Expiration date of the underlying CBA.

Next Steps

The Board of County Commissioners is recommended to approve and sign the MOA 25-01 between Jefferson County and FOP/JCSOUSS.

Sources

  • Josh D. Peters - County Administrator
  • Sarah Melancon - Human Resources Director
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Ashley Moore - Association President, JCSOUSS Employee Association
  • Doug Luse - Labor Specialist, FOP
  • LEOFF Benefit Trust - Benefit provider
  • RCW 41.56 et. seq. - Governing CBAs
  • RCW 4.24.115 - Concurrent negligence liability statute
  • RCW Title 51 - Industrial Insurance (for indemnification waiver)

2024-2027 Collective Bargaining Agreement (CBA) for JCSO Uniformed Support Services

Topic Summary

The Jefferson County Board of County Commissioners is asked to approve and sign a new four-year Collective Bargaining Agreement (CBA) with the Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS), effective August 1, 2024, through December 31, 2027. This CBA was negotiated early to address recruitment, hiring, and retention issues among Corrections staff and includes significant wage adjustments, a transition to a Personal Time Off (PTO) system, increased benefits, and new premium pay provisions.

Key Points

  • The new Collective Bargaining Agreement (CBA) covers the term August 1, 2024, through December 31, 2027.
  • The early negotiation aimed to address recruitment, hiring, and retention for Corrections Staff.
  • Employees ratified the agreement on July 25, 2024.
  • Wage Adjustments (Effective First Full Pay Period after Adoption):
    • The 2024 wage scale is restructured by dropping Steps A and B and adding new Steps E and F, increasing the total pay steps from four to six (renumbered 1-6).
    • Employees in dropped Steps A/B move to the new Step 1.
    • Employees in old Steps C, D, E, and F move to the New Step matching their current wage rate and then receive a mandatory one-step increase.
    • The annual anniversary date for future step increases is changed to the first day of the month following full adoption of the Agreement.
  • General Wage Increases:
    • January 1, 2025: 8.0% general wage increase.
    • January 1, 2026: 2.0% general wage increase.
    • January 1, 2027: 2.0% general wage increase.
    • The cumulative general wage increase over three years is 12%.
  • Compensation Premiums/Differentials:
    • Acting Sergeant Pay: 5% premium pay differential for employees assigned to perform Acting Sergeant duties for a shift.
    • FTO Pay (Field Training Officer): Employees assigned FTO duties for the majority of a shift receive one hour of additional pay at the time-and-one-half rate.
    • Phone Calls Off Duty (Sergeants): Sergeants responsible for intermittent phone calls off-duty are compensated at time-and-one-half for each call exceeding seven minutes (compensated minimum 15 minutes) or exceeding 22 minutes (compensated minimum 30 minutes).
  • Longevity Pay (Effective January 1, 2025): New increments added for longer service:
    • 30 years: $2,600.00
    • 35 years: $3,000.00
    • 40 years: $3,400.00
    • 45 years: $3,800.00
    • Longevity pay is issued annually as a lump sum in the November paycheck (received early December).
  • Leave Conversion (Effective January 1, 2025): Employees transition from separate Sick Leave (Article 17) and Vacations (Article 16) to Personal Time Off (PTO) under Appendix E.
  • PTO Leave (Appendix E):
    • Combines vacation, sick leave, and personal business into one system.
    • Employees accrue PTO based on years of employment, ranging from 168 hours/year (0-35 months) up to 264 hours/year (180+ months).
    • PTO Bank maximums increase with tenure, up to 520 hours (65 days) for 300+ months of employment.
    • PTO accumulation exceeding the maximum bank limit on April 1st of each year is placed into the employee's Catastrophic Sick Leave Bank (max 960 hours).
    • Two (2) unused floater PTO days (8 hours each) are provided each January 1st (effective January 1, 2024).
    • Maximum accrued vacation carry over increases from 120 hours to 140 hours.
  • Health and Welfare (Current Terms, per Article 22):
    • The Association contracts independently for medical benefits.
    • County contribution: $1,407.33 per month (85% of the $1655.68 composite cost, effective Jan 2022) for members working 80+ hours.
    • Employee contribution: $248.35 per month (deduction may increase/decrease based on plans chosen).
    • The County's responsibility is limited to making the agreed-upon cash contributions and deductions.
  • Other Benefit Changes:
    • Annual Uniform Allowance: Increased to $1,000 (received every January, in the paycheck received early February). This aims to match the allowance provided to JCSO Patrol Employees.
    • Deferred Compensation: County contributes $94.00/month, matching the employee's $47.00/month contribution.
  • Work Assignments (New Classifications):
    • Animal Control Officer (ACO): Duties can be assigned to qualified Uniformed Support Services employees under the Jail Superintendent, ensuring priority is given to minimum jail staffing needs.
    • Control Room Operator (CRO): A separate classification. CRO workers supplement Corrections Officers and shall not perform Jail Floor work without express assignment by a Duty Sergeant for a limited time. CRO staff are subject to Reduction In Force (RIF) prior to fully qualified Corrections Officers.

Financials

  • General Wage Increase: 12% over three years (8% in 2025, 2% in 2026, 2% in 2027).
  • Longevity Pay Increases: New increments ranging from $2,600 to $3,800 annually for 30-45 years of employment, effective 1/1/2025.
  • Uniform Allowance: Increased to $1,000 annually.
  • Acting Sergeant Pay: 5% premium differential per shift.
  • Deferred Compensation: $94.00 per month County contribution per employee ($47.00 matched).
  • Medical Contribution: County continues to contribute $1,407.33 per month per eligible employee.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 25, 2024: Agreement ratified by FOP/JCSOUSS employees.
  • August 1, 2024: New Agreement term begins.
  • Early 2025 (First Full Pay Period): Wage scale adjustment (step restructuring) and new anniversary dates take effect.
  • January 1, 2025: 8.0% General Wage Increase, PTO system replaces vacation/sick leave, and new longevity schedule increments begin.
  • January 1, 2026: 2.0% General Wage Increase.
  • January 1, 2027: 2.0% General Wage Increase.
  • December 31, 2027: Agreement termination date.

Next Steps

The Board of County Commissioners is recommended to approve and sign the Collective Bargaining Agreement.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • FOP/JCSOUSS Union

Annual Report and Workshop by Local Economic Development Organizations

Topic Summary

The Board of County Commissioners is scheduled to hold an annual workshop with two local economic development organizations, EDC Team Jefferson and the North Olympic Development Council (NODC). The purpose is to receive updates on economic development activities, particularly those funded by the County, and provide guidance for future collaboration.

Key Points

  • EDC Team Jefferson (the Economic Development Council of Jefferson County) and the North Olympic Development Council (NODC) will present their annual reports.
  • EDC Team Jefferson accomplishments in 2025 will be reviewed, along with highlights from its forthcoming 2026-2027 Strategic Plan.
  • NODC will provide an overview of its work in the region, focusing specifically on Jefferson County, and highlight items from the 2026-2030 Comprehensive Economic Development Strategy (CEDS) for the region.
  • The County collaborates with both organizations on economic development initiatives and programs.

Financials

  • None specified in the agenda item. (The presentation itself will discuss activities funded by the County).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 3, 2025: Workshop Date (10:30 a.m.).
  • 2026-2027: Period covered by EDC Team Jefferson’s upcoming Strategic Plan.
  • 2026-2030: Period covered by NODC’s Comprehensive Economic Development Strategy (CEDS).

Next Steps

The Board is recommended to listen to the presentations, ask questions, and provide guidance for future activities and collaboration. No formal action is required.

Sources

  • Josh D. Peters - County Administrator
  • David Ballif - Executive Director, EDC Team Jefferson
  • Karen Affeld - Executive Director, NODC

Resignation from Local Emergency Planning Committee (LEPC)

Topic Summary

The Board of County Commissioners is requested to accept the resignation of Gary Maxfield as the Jefferson County Transit Representative on the Local Emergency Planning Committee (LEPC). Mr. Maxfield is no longer employed by Jefferson County Transit, disqualifying him from the committee.

Key Points

  • Gary Maxfield has resigned from the Local Emergency Planning Committee (LEPC) as the Jefferson County Transit Representative.
  • The resignation was received on October 16, 2025.
  • The reason for resignation is that Mr. Maxfield is no longer employed by Jefferson County Transit.
  • He was first appointed on July 8, 2024, and is leaving an unexpired term that ends on July 8, 2026.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 8, 2024: Date of original appointment.
  • October 16, 2025: Date resignation email was received.
  • July 8, 2026: End date of unexpired term.

Next Steps

The Board is recommended to accept the resignation and sign a thank you letter for Mr. Maxfield's service.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh D. Peters - County Administrator

Setting Public Hearing for 2026 Ad Valorem Tax Levies

Topic Summary

The Board of County Commissioners plans to hold a public hearing to formally set the 2026 Ad Valorem Tax Levies (Real and Personal Property) for collection in 2026, as required by state law. The proposed resolutions include increasing the tax limit factor to 101% and continuing the diversion of $470,000 from the Road Levy for Traffic Law Enforcement within the General Fund.

Key Points

  • Annually, Commissioners review and set Ad Valorem Tax Levies (Real and Personal Property) for the next tax year.
  • Hearing Date: Monday, November 17, 2025, at 10:15 a.m.
  • Legal Requirement: State law (RCW 84.55.120) mandates a public hearing on the 2026 levies (based on 2025 assessments for collection in 2026).
  • Proposed Resolutions/Increases:
    • Proposed Resolutions setting the 2026 Ad Valorem Tax Levies will be considered.
    • Proposed Resolutions finding a substantial need to increase the property tax limit factor above the rate of inflation and adopting a limit factor of 101% for the 2026 tax year.
    • Proposed increases of up to one percent (1%) in the County General Fund Tax Levy, the County Road District Tax Levy, and the County Conservation Futures Tax Levy, in addition to increases resulting from new construction, property improvement, increased value of state-assessed property, and refunds from the previous year.
  • Proposed Diversion: Consideration of a Resolution to continue diverting $470,000 of the Road Levy for Traffic Law Enforcement services within the General Fund (Current Expense).
  • Draft Levy Amounts (for Levy Certification):
    • Total County General Fund Levy (101% plus increases): $9,405,000 (with $15,256.83 in expected refunds).
    • Current Expense (Remainder after specific carve-outs): $9,243,200.
    • Total Road Levy (101% plus increases): $5,253,000 (with $8,636.00 in expected refunds).
    • County Roads (Remainder after $470,000 diversion): $4,783,000.
    • Conservation Futures (101% plus increases): $287,000 (with $457.70 in expected refunds).

Financials

  • Proposed Levy Totals (Budget on the High Side for Levy Certification):
    • County General Fund: $9,405,000 (reflects 1% increase plus new construction/refunds)
    • Road Levy: $5,253,000 (reflects 1% increase plus new construction/refunds)
    • Conservation Futures: $287,000 (reflects 1% increase plus new construction/refunds)
  • Specific Levy Breakdown (Estimated 1% increase amounts):
    • County General Fund Levy: $9,349,245.30 (1% increase of $92,566.79 from $9,256,678.51 prior actual)
    • County Road Levy: $5,208,142.77 (1% increase of $51,565.77 from $5,156,577.00 prior actual)
    • Conservation Futures Levy: $280,346.88 (1% increase of $2,775.71 from $277,571.17 prior actual)
  • Road Levy Diversion: $470,000 diverted from the Road Tax Levy to the Current Expense Fund (identified by revenue code 311.20).
  • Veteran's Relief: Budgeted 2026 Levy: $54,400 (1% increase from prior year)
  • Mental Health: Budgeted 2026 Levy: $53,700 (1% increase from prior year)
  • Developmental Disabilities: Budgeted 2026 Levy: $53,700 (1% increase from prior year)

Alternatives

None specified.

Community Input

  • Public hearing scheduled for November 17, 2025.
  • Written testimony is invited from November 3, 2025, until the end of the public hearing on November 17, 2025.

Timeline

  • November 3, 2025: Date of requested action (Approve Hearing Notice).
  • November 5 and 12, 2025: Notice of Public Hearing will be published in the Port Townsend Leader.
  • November 17, 2025: Public Hearing at 10:15 a.m.

Next Steps

The Board is recommended to approve the Hearing Notice for the setting of the 2026 Ad Valorem Tax Levies.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator
  • Jeff Chapman - Assessor
  • RCW 84.55.120 - State law requiring public hearing on tax levies
  • RCW 36.33.220 - Authorizing diversion of Road Levy funds

Contract Approval for Behavioral Health Case Management (Alternative Enforcement Program)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a contract with Discovery Behavioral Health for $9,500 to provide eight hours per week of code case management for clients in the Alternative Enforcement Program. This program is designed to use social services to address code violations stemming from mental health, substance use, hoarding, disability, economic, or homelessness issues, aiming for compliance through intervention rather than traditional enforcement means.

Key Points

  • Discovery Behavioral Health will provide code case management (8 hours per week) to clients in the Alternative Enforcement Program who are facing code enforcement for non-compliance with the Jefferson County Code (JCC).
  • The program is intended for cases where non-compliance may result from: hoarding disorder, mental health disorder, chemical dependency, economic need, or physical disability.
  • Environmental Health (EH) staff lack full training in behavioral/mental health and recognize some compliance cases benefit from social services.
  • The contract works concurrently with JCPH's MCS contractor who provides clinical services and consultation to Environmental Health.
  • The EH staff select case referrals based on criteria including potential benefit from a Social Worker, and then prioritize based on factors like: affecting a vulnerable adult/minor, imminent threat to human health/environment, or constituting a nuisance (JCC 19.10.015(36)).
  • Program Participant Responsibilities:
    • Sign confidentiality agreement and release of information (ROI) allowing the Social Worker (SW) to update EH staff on progress, but prohibiting sharing confidential health information with EH/Code Compliance staff.
    • Sign acknowledgment that participation is voluntary, compliance is the goal, and non-compliance leads to termination from the Program.
    • Complete an initial assessment and sign a Voluntary Compliance Agreement (VCA) with a timeline.
    • Attend bi-weekly sessions with the SW.
  • Contractor/Social Worker Responsibilities:
    • Develop an individualized plan linking participants to needed services (e.g., Discovery Behavioral Health, OlyCAP, DoveHouse, YMCA).
    • Develop a SMART plan (Specific, Measurable, Achievable, Relevant, and Time-Based) with input from the participant and EH staff.
    • Conduct initial and regular assessments.
    • Track and report contact hours and other data relevant to the Program.
    • Report monthly on participant progress to EH, and whenever milestones are reached (including disclosure of compliance actions completed and improvements in environmental conditions).
    • Report acknowledges that after 90 days, lack of progress (e.g., failure to comply with SMART plan or meet with SW, making the problem worse) results in termination from the Program.
  • The County intends that light duty assignments (Section 5.7 of the PSA) would be granted if the assignment is cost-effective for the County as determined by the Sheriff as to availability and the County Risk Manager as to cost-effectiveness. (This appears to be boilerplate from another contract template, as the main contract is for case management, not light duty.)
  • The Social Worker compensation rate is $30.00/hour for Case Management services.

Financials

  • Total Contract Amount (Expenditure): $9,500 (Not to exceed).
  • Funding Source: Foundation Public Health Service (Fund #127).
  • Service Rate: Case Management is billed at $30.00 per hour.
  • Term: October 15, 2025, to June 30, 2026.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • October 15, 2025: Contract start date.
  • June 30, 2026: Contract end date.
  • October 14, 2025: Electronically approved as to form by PAO and approved by Risk Management.

Next Steps

JCPH management recommends approval of the contract with Discovery Behavioral Health.

Sources

  • Pinky Feria Mingo - Director Environmental Public Health and Water Quality
  • Josh Peters - County Administrator
  • Jim Novelli - CEO, Discovery Behavioral Healthcare
  • Glen Callat - Approving compliance steps for Public Health
  • MCS Contractor - Provider of consulting/clinical services (not directly part of this contract)
  • JCC 19.10.015(36) - Defining nuisance
  • J.C.C. 19.30.020 - Penalties and enforcement costs

Contract Approval for Individual Supported Employment (IDD Services)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $299,798.40 agreement with Cascade Community Connections for Individual Supported Employment (IE) services for persons with intellectual and/or developmental disabilities (IDD). Cascade Community Connections is cited as the only provider of these services in the County. The contract aims to provide individualized services focusing on obtaining and maintaining integrated employment in the general workforce at or above minimum wage.

Key Points

  • Cascade Community Connections is retained to provide Individual Supported Employment (IE) services to IDD clients in Jefferson County.
  • IE services are defined as necessary individualized support—including intake, assessment, job development, job placement, coaching, and follow-along—to help IDD individuals obtain and maintain integrated employment at or above minimum wage.
  • Cascade Community Connections is the only provider of these services in the County.
  • The contract mandates extensive compliance with state and federal regulations, particularly those related to the Developmental Disabilities Community Services (DDCS) policies and the protection of vulnerable adults/children (e.g., RCW 74.34, RCW 26.44).
  • Client Plans and Progress:
    • SUBCONTRACTOR must provide an Employment/Vocational Client Plan within 30 days of service and semiannual progress reports thereafter.
    • Client goals must be based on a person-centered plan/profile, documented in the client file, and reviewed every six months, with the County Coordinator invited to all six-month meetings (20 days notice required).
    • The vocational plan must define measurable strategies and timelines (SMART planning principles embedded throughout SOW).
    • If a client has not obtained paid employment (minimum wage or better) within six months, the SUBCONTRACTOR must review progress, consult with the client/family, and develop additional strategies. If still unemployed after 12 months, another review is required.
    • Long-term funding for IE services is limited if the SUBCONTRACTOR is also the client’s employer (maximum six months, extendable via written County approval).
  • Staffing and Training:
    • SUBCONTRACTOR must maintain adequate, qualified staff with documented training aligned with DDCS policies.
    • New direct service staff must demonstrate competency and receive specific DDA/DDCS policy training prior to working with clients (e.g., ADA, APS reporting, Client Rights).
    • SUBCONTRACTOR must send three direct service staff to a minimum of 16 hours of relevant workshops/training (48 hours total minimum). Failure to access this training requires the SUBCONTRACTOR to reimburse the County at $40.00/hour (up to $1,920.00 total).
  • Data Security (DSHS Data Security Requirements): Detailed requirements for handling DSHS confidential information are stipulated, including:
    • Data must be segregated and protected with strong administrative, physical, and technical controls.
    • Password requirements include a minimum length of 8 characters with specific character classes; multi-factor authentication is required for external access (starting 6/30/2020).
    • Data disposition methods (e.g., physically destroying disks, incineration, shredding) are mandated upon contractual completion or cessation of need.

Financials

  • Total contract amount (Revenue/Expenditure): $299,798.40.
  • Funding Source: PH Fund #127 (Munis Org/Obj HDD- 640 12768064).
  • Reimbursement Rate: Up to $108.80 per unit (UNIT = 1 hour, or at least 50 minutes of direct service).
  • Funding is available on a fee-for-service basis.
  • Cost of required staff training not accessed must be reimbursed by SUBCONTRACTOR to County at $40.00 per hour (max $1,920.00).

Alternatives

  • Cascade Community Connections is stated to be the only provider of Individual Supported Employment services in Jefferson County.

Community Input

None specified.

Timeline

  • July 1, 2025: Contract start date.
  • June 30, 2026: Contract termination date.
  • August 22, 2025: Approved as to form by PAO and electronically approved by Risk Management.

Next Steps

JCPH management recommends approval of this contract.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Cascade Community Connections (SUBCONTRACTOR)
  • DSHS/DDCS (Developmental Disabilities Community Services)
  • RCW 43.43.830-845, RCW 74.15.030, RCW 74.34.020, RCW 26.44 - State laws governing background checks, vulnerable adults, and children's abuse.
  • WAC 388-825 et seq. - State service rules.
  • 2 C.F.R. Part 200 - Federal regulations (Uniform Administrative Requirements, Cost Principles, and Audit Requirements).

Workshop Continuation on Updated Unauthorized Encampment Removal Policy

Topic Summary

Jefferson County staff are holding a continued workshop to receive Board of County Commissioners (BoCC) input on a revised draft of the Unauthorized Encampment Removal Policy, originally drafted due to the imminent closure of Port Townsend's Evans Vista encampment and the need to comply with evolving state and federal law. The revised draft incorporates feedback from earlier sessions, adopting a public health framework, updating legal compliance measures, and establishing clearer procedures for encampment removal, property storage, and the designation of prohibited "Emphasis Areas."

Key Points

  • The revision of Policy No. 02.10.23-01 was accelerated by the City of Port Townsend's announcement of the Evans Vista encampment closure on November 3, 2025.
  • The revised policy aims to protect public health and safety while respecting the property and privacy rights of individuals camping on public land, balancing these needs with the operation of public property for its intended purposes.
  • Key Revisions/Features:
    • Public Health Framework: Adoption of a public health focus for prioritization and response.
    • Legal Compliance: Updates policy to comply with "recent state and federal case precedent."
    • Defined Personnel: Designates County Personnel (DCP) across various departments (Central Services, DCD, JCSO, EH & WQ, Public Health, Public Works) to receive mandatory annual training (led by the PAO) specifically on determining "personal property."
    • Property Storage: Designated personal property storage location established at the Jefferson County Sheriff’s Office (81 Elkins Road, Port Hadlock, WA 98339).
    • Definition of Personal Property: Where there is uncertainty whether an item is personal property, it shall be considered personal property. Examples include items of $50+ value, personal documents, tents, usable furniture, mobility items, and prescription medications. The County has no obligation to store hazardous materials (e.g., toxic sharps, flammable chemicals, human waste-soiled items).
    • Notice Requirements: Written notice must be posted no fewer than seven (7) calendar days before non-obstructing encampment removals.
    • Immediate Removal/Hazards: Obstructions or immediate hazards (threat of imminent risk of serious injury or death, such as traffic danger or landslide zones) can be removed immediately without notice upon a written determination from a County Department Director (or designee) in consultation with the Public Health Director. DCP must document efforts to locate the owner before removing property in these cases.
    • Available Shelter: Prior to removing non-obstructing encampments, DCP must identify and present available alternative shelter options, including "low barrier" or "no barrier" shelter space. The host cannot require religious instruction.
  • Designated Emphasis Areas (Camping Prohibited): Certain County-owned properties are immediately declared prohibited areas (Emphasis Areas) due to safety or operational concerns:
    • The Jefferson County Courthouse and grounds (1820 Jefferson Street).
    • County offices on the "Castle Hill Campus" (including Public Health, EH & WQ, DCD, and Public Works offices/parking lots).
    • All County-owned property within 1,000 feet of the perimeter of specific locations: elementary/secondary schools, playgrounds/play fields, recreation centers, child care centers, public transit centers, and libraries.
    • Camping in an Emphasis Area makes persons/property removable as an obstruction (under Section 5 rules).
  • Long-Term Planning Context: The County has invested in housing solutions, referencing the purchase of Caswell-Brown Village land and funding for a permanent encampment, plus legislation for temporary encampments (JCC 18.20.385).
  • An annual report is required to the BoCC (by December 1st) from the Director of Public Health covering: shelter/housing capacity, demographic/outcome data for removals, and equity/anti-displacement impacts.

Financials

  • No immediate fiscal impact specified, other than additional internal coordination and staff training costs.
  • Future additional costs are unknown at this time.

Alternatives

  • The Board can approve the revised Policy and accompanying Resolution for adoption.
  • Alternatively, the Board can provide feedback to staff for additional revisions.

Community Input

  • The revised draft incorporates changes based on input received from the previous workshop on October 27, 2025.
  • Summary of public comments addressed, including: requiring alternative shelter space, clarifying definitions (e.g., no/low barrier), specifying emphasis areas, linking to housing/equity goals (HB 1220 compliance), and enhancing procedural fairness (extending notice to seven days).

Timeline

  • May 2023: Letter of Intent from BoCC regarding EV charging stations on County property.
  • Earlier in 2025 (likely October 27): Initial workshop held.
  • November 3, 2025: Continued workshop date; Evans Vista encampment scheduled to close (City of Port Townsend event).
  • Annually by December 1st: Public Health required to present Annual Report to BoCC.

Next Steps

The Board is requested to consider adopting the revised Policy and Resolution, or provide additional feedback for revisions.

Sources

  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Ariel Speser - Civil Deputy Prosecuting Attorney
  • Josh Peters - County Administrator
  • Resolution No. 60-04 (11/15/2004) - Governing Courthouse grounds use after hours.
  • JCC 18.20.385 - Legislation for permitting temporary encampments.
  • RCW 82.14.530 (HB 1590) - Sales Tax for Affordable Housing funding source mentioned in the Housing Task Force material.

Public Health Contract for Individual Supported Employment (IDD Services - Cascade Community Connections)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $299,798.40 agreement with Cascade Community Connections for Individual Supported Employment (IE) services for persons with intellectual and/or developmental disabilities (IDD). Cascade Community Connections is cited as the only provider of these services in the County. The contract aims to provide individualized services focusing on obtaining and maintaining integrated employment in the general workforce at or above minimum wage.

Key Points

  • Cascade Community Connections is retained to provide Individual Supported Employment (IE) services to IDD clients in Jefferson County.
  • IE services are defined as necessary individualized support—including intake, assessment, job development, job placement, coaching, and follow-along—to help IDD individuals obtain and maintain integrated employment at or above minimum wage.
  • Cascade Community Connections is the only provider of these services in the County.
  • The contract mandates extensive compliance with state and federal regulations, particularly those related to the Developmental Disabilities Community Services (DDCS) policies and the protection of vulnerable adults/children (e.g., RCW 74.34, RCW 26.44).
  • Client Plans and Progress:
    • SUBCONTRACTOR must provide an Employment/Vocational Client Plan within 30 days of service and semiannual progress reports thereafter.
    • Client goals must be based on a person-centered plan/profile, documented in the client file, and reviewed every six months, with the County Coordinator invited to all six-month meetings (20 days notice required).
    • The vocational plan must define measurable strategies and timelines (SMART planning principles embedded throughout SOW).
    • If a client has not obtained paid employment (minimum wage or better) within six months, the SUBCONTRACTOR must review progress, consult with the client/family, and develop additional strategies. If still unemployed after 12 months, another review is required.
    • Long-term funding for IE services is limited if the SUBCONTRACTOR is also the client’s employer (maximum six months, extendable via written County approval).
  • Staffing and Training:
    • SUBCONTRACTOR must maintain adequate, qualified staff with documented training aligned with DDCS policies.
    • New direct service staff must demonstrate competency and receive specific DDA/DDCS policy training prior to working with clients (e.g., ADA, APS reporting, Client Rights).
    • SUBCONTRACTOR must send three direct service staff to a minimum of 16 hours of relevant workshops/training (48 hours total minimum). Failure to access this training requires the SUBCONTRACTOR to reimburse the County at $40.00/hour (up to $1,920.00 total).
  • Data Security (DSHS Data Security Requirements): Detailed requirements for handling DSHS confidential information are stipulated, including:
    • Data must be segregated and protected with strong administrative, physical, and technical controls.
    • Password requirements include a minimum length of 8 characters with specific character classes; multi-factor authentication is required for external access (starting 6/30/2020).
    • Data disposition methods (e.g., physically destroying disks, incineration, shredding) are mandated upon contractual completion or cessation of need.

Financials

  • Total contract amount (Revenue/Expenditure): $299,798.40.
  • Funding Source: PH Fund #127 (Munis Org/Obj HDD- 640 12768064).
  • Reimbursement Rate: Up to $108.80 per unit (UNIT = 1 hour, or at least 50 minutes of direct service).
  • Funding is available on a fee-for-service basis.
  • Cost of required staff training not accessed must be reimbursed by SUBCONTRACTOR to County at $40.00 per hour (max $1,920.00).

Alternatives

  • Cascade Community Connections is stated to be the only provider of Individual Supported Employment services in Jefferson County.

Community Input

None specified.

Timeline

  • July 1, 2025: Contract start date.
  • June 30, 2026: Contract termination date.
  • August 22, 2025: Approved as to form by PAO and electronically approved by Risk Management.

Next Steps

JCPH management recommends approval of this contract.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Cascade Community Connections (SUBCONTRACTOR)
  • DSHS/DDCS (Developmental Disabilities Community Services)
  • RCW 43.43.830-845, RCW 74.15.030, RCW 74.34.020, RCW 26.44 - State laws governing background checks, vulnerable adults, and children's abuse.
  • WAC 388-825 et seq. - State service rules.
  • 2 C.F.R. Part 200 - Federal regulations (Uniform Administrative Requirements, Cost Principles, and Audit Requirements).

Public Health Contract for Community Inclusion (IDD Services - Cascade Community Connections)

Topic Summary

Jefferson County Public Health requests approval for a $213,355.80 sub-contract with Cascade Community Connections (the only provider in the County) for Community Inclusion (CI) services for individuals with developmental disabilities for July 1, 2025, through June 30, 2026. CI services are provided in integrated community settings to promote participation, contribution, relationship building, and skills development, particularly focusing on individuals aged 62 and older, or working-age individuals who have completed nine months of employment support.

Key Points

  • Cascade Community Connections is contracted to provide Community Inclusion (CI) services, defined as individualized services in integrated community settings with non-disabled individuals.
  • CI services aim to support clients in participating, contributing, and developing lasting relationships with community members who are not paid staff.
  • CI services are authorized for individuals aged 62 and older, or can supplement/replace employment support for working-age individuals after nine months of employment support.
  • Cascade Community Connections is the only provider of CI services in the County.
  • Service Requirements:
    • SUBCONTRACTOR must ensure that services encourage natural supports, focusing on activities typically experienced by the general public.
    • Support for segregated or specialized activities will not be reimbursed.
    • All activities must be based on the client's interests and be accessible by public transit or a reasonable commute.
    • The SUBCONTRACTOR must develop an Adult Community Inclusion Plan (within 60 days of service authorization) and provide semi-annual progress reports, with the County invited 20 days prior to the six-month client meetings.
    • Service levels reflect client acuity, ranging from Level A (Up to 3 monthly support hours) to Level G (Up to 20 monthly support hours).
  • Compliance: The agreement incorporates extensive requirements for compliance with DSHS/DDA policies, security requirements (DDA– Data Security Requirements), confidentiality of client records (RCW 71A.14.070), and mandatory reporting of abuse/neglect (RCW 74.34, RCW 26.44).

Financials

  • Total contract amount (Expenditure): $213,355.80 (Not to exceed, for the term).
  • Funding Source: PH Fund #127 (Munis Org/Obj HDD-640 12768064).
  • Reimbursement Rate: $66.08 per unit (Unit defined as 1 hour, or at least 50 minutes of direct service).
  • Training Fee: SUBCONTRACTOR is reimbursed $40.00/hour for staff training, up to $640.00 for each of four staff members, total maximum of $2,560.00.

Alternatives

  • Cascade Community Connections is stated to be the only provider of Community Inclusion services in Jefferson County.

Community Input

None specified.

Timeline

  • July 1, 2025: Start date.
  • June 30, 2026: End date.
  • August 22, 2025: Approved as to form by PAO and electronically approved by Risk Management.

Next Steps

JCPH management recommends approval of this agreement.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator
  • Cascade Community Connections (SUBCONTRACTOR)
  • DSHS/DDA (Developmental Disabilities Administration)
  • WAC 388-828 - Governing service levels based on acuity
  • 42CFR 441 530(a)(1) - HCBS requirements for integration

Adoption of 2026-2031 Six-Year Transportation Improvement Program (TIP)

Topic Summary

The Department of Public Works requests that the Board of County Commissioners adopt the 2026-2031 Six-Year Transportation Improvement Program (TIP) after holding a public hearing. This program is a required planning document under RCW 36.81.121 that outlines advanced plans for coordinated transportation projects and funds, including specific roadway improvements, bridge replacements, and safety projects intended for the next six fiscal years.

Key Points

  • Legal Requirement: RCW 36.81.121 obligates the County to adopt a 6-Year TIP annually after a public hearing to ensure a coordinated long-range transportation plan.
  • Review: The TIP includes a project array prepared by the Department of Public Works and details a Bridge Condition Report.
  • Road Fund Analysis: An analysis of the Road Fund covering the six-year period, using the best estimate of future revenues and expenditures (in accordance with WAC 136-15-030), was prepared.
  • Projects Listed (TIP Projects 1-37): The program lists 37 total projects, categorized by funding status (Secured, Planned/Unfunded, Partially Funded). Projects include urban complete streets, rural road repairs, bridge replacements, culvert replacements (many for fish passage/environmental mitigation), and trail improvements (e.g., Olympic Discovery Trail).
  • Major Projects/Funding Highlights:
    • Quilcene Complete Streets - Phase 1 (TIP #1): Total cost $1,008,117. Construction planned for June 2026. Federal funds: $695,350 (PBP), Other funds: $302,767 (PIF).
    • Little Quilcene River Bridge Replacement (TIP #4): Total cost $6,338,864. Construction planned for May 2028. Total Federal funds $6,338,864 (BRR).
    • Rhody Drive Ped-Bike Improvements - North Segment (TIP #6): Total $461,135. Construction planned for September 2026 (TAP Federal funds).
    • Big Quilcene River Bridge Replacement (TIP #9): Partner project with JCT/HCS/EG. Total cost $30,145,090 (FHWA RAISE & Tribal Bridge Program Grants).
    • Center Street Culvert Replacement (TIP #21): Total cost $5,763,000. Construction planned for June 2028. Funded by NEFPP/PROTECT and FBRB.
    • Total TIP Funding for 2026-2031: $46,925,074
    • Total All Funding (Projected): $107,594,171

Financials

  • Total TIP Funding (2026-2031): $46,925,074
  • Projected Expenditures by Funding Type (TIP Funding):
    • Federal: $28,493,002 (61%)
    • State: $16,944,923 (36%)
    • Local: $1,065,377 (2%)
    • Other (PIF): $402,767 (1%)
  • Projected Expenditures by Category (TIP Funding):
    • Permanent Repairs & Mitigation: $16,205,952 (35%)
    • Fish Passage/Culvert/Bridge: $17,979,264 (38%)
    • Road & Intersection Improvements: $8,343,131 (18%)
    • Non-Motorized: $2,766,722 (6%)
    • Engineering/Countywide Programs: $1,611,000 (3%)
  • Road Fund Projection (2026-2031): The accompanying graph indicates the Ending Fund Balance decreases significantly over the six-year period and struggles to maintain the Cash Reserve Goal (25%).

Alternatives

None specified.

Community Input

  • A public hearing is scheduled for Monday, November 3, 2025, at 3:45 p.m.
  • Written testimony is invited from October 22, 2025, ending at the close of the public hearing on November 3, 2025.

Timeline

  • October 20, 2025: Date of signing Notice of Public Hearing.
  • November 3, 2025: Date of Public Hearing and requested adoption.
  • 2026-2031: Period covered by the TIP.

Next Steps

The Board is recommended to approve by Resolution the 2026-2031 Six-Year Transportation Improvement Program after considering public testimony.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Eric Kuzma - Department Contact (Public Works)
  • RCW 36.81.121; WAC 136-15-030 - Legal requirements for TIP adoption.
  • Federal, State, and Local funding codes (e.g., BRR, TAP, RAISE, FEMA, PIF).

Bridge Condition Report and Maintenance Planning (2025)

Topic Summary

The 2025 Annual Bridge Condition Report highlights the status of Jefferson County's 38 active bridges (36 meeting federal standards), details routine maintenance activities, addresses load postings, and outlines current and proposed bridge projects. The report identifies the Little Quilcene River Bridge, which is structurally deficient and load posted, as the only currently deficient bridge eligible for replacement funds, with design underway and construction planned for 2027 or 2028.

Key Points

  • Report complies with WAC 136-20-060, mandating an annual report to the legislative authority on bridge inspection findings and recommendations.
  • Bridge Inventory: The County has 38 active bridges (36 NBI reportable), plus two permanently closed ones (Old Little Quilcene River Bridge, Maple Creek Bridge).
  • Inspections: East Jefferson County bridges inspected in odd years (2025 inspection completed); West Jefferson County inspected in even years (2024 inspection completed).
  • Deficient Bridges: Currently, one bridge is deficient and eligible for replacement funds: the Little Quilcene River Bridge on Center Road (structurally deficient, load posted, funded 2021, design underway).
  • Load Postings: Five bridges currently have load postings: Little Quilcene Bridge, Yarr Bridge, Meyers Bridge, Hemphill Creek Bridge, and Fletcher Creek Bridge.
  • Maintenance/Condition Updates (2024-2025):
    • Erosion repair performed at Donovan Creek Bridge (replacing rock armoring).
    • Sinkhole repair near Yarr Bridge abutment (filling with quarry spalls, asphalt patch).
    • Old Tarboo Bridge: Beaver dam material removed; stream now flowing freely. Rail terminal replacement due to collision damage is scheduled.
    • Contractor’s Creek Bridge: Asphalt fog sealed (Summer 2025) to prevent water damage to wood superstructure.
    • Hurst Creek Bridge (Clearwater Road): Preventative maintenance application for $90,830 for steel diaphragm repainting/replacement was rejected in 2019 due to ineligibility for federal funding; alternative funding is sought.
  • Current Projects with Secured Funding:
    • Little Quilcene River Bridge Replacement: Structurally deficient. Proposed new structure is a 128.5 ft. concrete girder bridge. Construction delayed from 2025, now planned for 2027 or 2028 (pending permitting).
    • Trout Unlimited/NOAA Culvert Replacements (Fish Passage): Designs for numerous culverts in West Jefferson County (Upper Hoh and Oil City Roads) are underway, many expected to meet bridge criteria (>20 ft span). Upper Hoh Road MP 1.24 construction scheduled for Summer 2025.
    • Big Quilcene River Bridge Replacement (Linger Longer Bridge - Tribal/Jamestown S'Klallam Tribe): Construction started May 2025 (1,140 ft bridge), scheduled completion June 2026.
    • Center Road Culvert (Chimacum Creek): 100% funding secured (2024) for design of a fish-passable structure (expected bridge criteria) via FBRB and National Fish Passage Program. Preliminary design underway.
    • Rhody Drive Ped-Bike Improvements: Includes construction of a new pedestrian bridge over Chimacum Creek (planned for 2026 construction).
  • Future Programmed Projects (2026-2031 TIP):
    • Yarr Bridge: Public Works sought federal bridge replacement grant funding in 2024 but was not selected. It was determined ineligible for WSDOT Local Bridge Program Call in 2025 based on current criteria. County continues to seek funding for replacement or other remedies for load posting.
    • Countywide Bridge Heavy Maintenance: Two or more heavy maintenance projects are anticipated and identified in the TIP.

Financials

  • The little Quilcene Bridge Replacement currently listed construction total is $6,211,114.
  • An unfunded project includes $90,830 for preventative maintenance on Hurst Creek Bridge girders.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 2019: County applied for $90,830 for Hurst Creek Bridge maintenance.
  • September 2019: Hurst Creek Bridge maintenance formally deemed ineligible for specific WSDOT/FHWA funding.
  • 2024-2025: East Jefferson County biennial inspections completed (East Jefferson County bridges inspected in odd-numbered years).
  • May 2025: Construction started on Big Quilcene River Bridge Replacement; completion expected June 2026.
  • Summer 2025: Upper Hoh Road MP 1.24 culvert replacement construction scheduled.
  • 2026 and beyond: Remaining Trout Unlimited/NOAA culvert projects scheduled for construction.
  • 2027 or 2028: Planned construction window for Little Quilcene River Bridge Replacement due to permitting delays.

Next Steps

The report serves as a mandatory input document for preparation for the 2026-2031 Six-Year Transportation Improvement Program (TIP) and Annual Road Program adoption.

Sources

  • Monte Reinders, P.E. - Public Works Director / County Engineer
  • Mark Thurston, P.E. - Lead Bridge Inspector / Engineer IV
  • WAC 136-20-060 - State regulation requiring annual bridge report.
  • WSDOT, FHWA, FEMA, NOAA - Funding partners.

Public Health Contract for Group Supported Employment (IDD Services - Cascade Community Connections)

Topic Summary

Jefferson County Public Health requests approval for a $71,803.90 contract with Cascade Community Connections (the only local provider) for Group Supported Employment (GSE) services for individuals with intellectual/developmental disabilities (IDD), running from July 1, 2025, through June 30, 2026. GSE services are intended to be short-term, supervised employment in groups of no more than eight workers, serving as a pathway toward integrated community employment at or above minimum wage.

Key Points

  • Cascade Community Connections is contracted to provide Group Supported Employment (GSE) services as part of an individual's pathway to integrated jobs in typical community employment.
  • GSE services provide ongoing supervised employment for groups of no more than eight workers with disabilities in the same integrated setting (e.g., enclaves, mobile crews).
  • The goal is sustained paid employment leading to further career development and eventually transition to Individual Supported Employment (IE) services.
  • SUBCONTRACTOR must attempt to transition clients to IE placements.
  • Work Metrics:
    • Clients should strive to average 12-20 hours of community work per week (48-80 hours per month).
    • Clients must work a minimum of four hours per day to bill the County for that unit of service.
    • A GSE client must be on-site/at work at least their base individual hours as a minimum per month.
    • At least 75% of direct service hours for a client must be at an employment site in the community.
  • Quality and Training: SUBCONTRACTOR must develop GSE/Vocational Client Plans and semiannual progress reports demonstrating client progression toward IE goals.
  • SUBCONTRACTOR must send one direct service staff member to a minimum of 16 hours of training/workshops ($640.00 total reimbursement expense).
  • Billing Integrity: If the total staff hours delivered to a group are less than the collective total of individual base hours for that group, the provider can only bill for the hours actually provided. The agency may not bill for a client who receives no service during an entire month.

Financials

  • Total contract amount: $71,803.90.
  • Funding Source: PH Fund #127 (Munis Org/Obj HDD- 640 12768064).
  • Reimbursement Rate: $93.80 per unit of service (Unit = 1 Day, defined as 4 or more hours of paid productive work or paid leave).
  • Training Reimbursement: Maximum of $640.00 will be reimbursed for one staff member's training courses ($40.00/hour rate).

Alternatives

  • Cascade Community Connections is stated to be the only provider of Group Supported Employment services in Jefferson County.

Community Input

None specified.

Timeline

  • July 1, 2025: Contract start date.
  • June 30, 2026: Contract end date.
  • August 22, 2025: Approved as to form by PAO and electronically approved by Risk Management.

Next Steps

JCPH management recommends approval of this contract.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator
  • Cascade Community Connections (SUBCONTRACTOR)
  • DSHS/DDCS (Developmental Disabilities Community Services)
  • WAC 388-828 - Governing GSE service levels.

Proclamation of Operation Green Light for Veterans

Topic Summary

The Board of County Commissioners is requested to approve a proclamation declaring November 4-11, 2025, as "Operation Green Light," aligning with a nationwide initiative by the National Association of Counties (NACo) and the National Association of Counties Veteran Service Officers (NACVSO). The initiative aims to show support for Veterans by encouraging the public and county to light buildings green.

Key Points

  • The proclamation recognizes the contributions and sacrifices of U.S. Armed Forces Veterans.
  • The initiative encourages displaying a green light in windows of businesses or residences to signal appreciation and support for Veterans.
  • It highlights that approximately 200,000 service members transition to civilian life annually, facing stress and a high risk for suicide during the first year.
  • Counties play a deep role in supporting Veterans' health and welfare, including access to housing, employment, and mental health services.

Financials

None specified. The proclamation states there is "no fiscal impact to Jefferson County."

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 4-11, 2025: Period proclaimed as Operation Green Light.
  • November 3, 2025: Date of approval/proclamation.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator
  • National Association of Counties (NACo)
  • National Association of Counties Veteran Service Officers (NACVSO)

Public Health Contract for School-to-Work Outreach (IDD Services - Cascade Community Connections)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $20,000 sole-source contract with Cascade Community Connections (Cascade) for community education and outreach regarding the state’s new “School-to-Work” program in Jefferson County. This contract, funded by state startup costs, runs from October 1, 2025, through September 30, 2026, and seeks to increase enrollment of eligible Intellectual and Developmental Disabilities (IDD) students in the program.

Key Points

  • Cascade Community Connections is contracted (sole source) to provide community education and outreach for the state's "School-to-Work" program, which recently became available in Jefferson County (in 2025).
  • Outreach activities include: staffing informational booths at community events, discussing the program with clients, families, schools, and partners during meetings (e.g., IEP meetings), and collaborating with JCPH to improve outreach and produce marketing materials.
  • The objective is to enroll more eligible students in the program.
  • Contract period: October 1, 2025, to September 30, 2026.

Financials

  • Total contract amount (Expenditure): $20,000 (Not to exceed).
  • Funding Source: Existing contract between Jefferson County and Washington State Department of Social and Health Services (DSHS) for “startup costs.”
  • Expense tracking is for staff hours dedicated to outreach, up to the maximum amount.

Alternatives

  • The contract is being approved as a Sole Source.

Community Input

None specified.

Timeline

  • October 1, 2025: Contract start date.
  • October 16, 2025: Signature Date (Contractor: Taylor Webster).
  • September 30, 2026: Contract end date.
  • October 14, 2025: Electronically approved as to form by PAO and approved by Risk Management.
  • 2025: Stated year the School-to-Work program became available in Jefferson County.

Next Steps

JCPH management recommends approval for JCPH to subcontract Cascade to provide community education and outreach regarding the School-to-Work program.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator
  • Washington State Department of Social and Health Services (DSHS) - Source of funding.
  • Taylor Webster - Owner/Director, Cascade Community Connections.

Public Health Contract for Birth-to-Three Outreach (First Step Family Support Center)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $3,100 agreement with First Step Family Support Center for community outreach and education regarding Birth-to-Three services. The goal is to inform families with children ages birth to three about resources supporting their child's intellectual and physical development, leveraging the Center's existing "Kaleidoscope Play and Learn groups."

Key Points

  • First Step Family Support Center will conduct community outreach and education about Birth-to-Three services (for children ages birth to three).
  • The outreach activities will target families participating in the Kaleidoscope Play and Learn groups in Jefferson County.
  • Activities include: deepening professional relationships/meetings with the service provider (Concerned Citizens), training Kaleidoscope staff on the services, and distributing information directly to families.
  • The contract period is October 1, 2025, to June 30, 2026.

Financials

  • Total contract amount (Expenditure): $3,100 (Not to exceed).
  • Funding Source: Funds dedicated to education projects (Fund #127).
  • Payment Breakdown: Up to $2,900 for staff hours and indirect fees, and up to $200 for project supplies.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • October 1, 2025: Contract start date.
  • October 20, 2025: Contractor signature date.
  • June 30, 2026: Contract end date.
  • October 14, 2025: Electronically approved as to form by PAO and approved by Risk Management.

Next Steps

JCPH management recommends approval for JCPH to contract First Step Family Support Center for this outreach.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Program Coordinator
  • Elisia Anderson - Executive Director, First Step Family Support Center (Contractor)
  • Concerned Citizens - Provider of Birth to Three services (mentioned as partner).

Interlocal Agreement for EV Charger Utility Easement (Jefferson County PUD No. 1)

Topic Summary

Jefferson County Central Services requests approval of an Interlocal Agreement (ILA) with Jefferson County Public Utility District No. 1 (PUD) to grant a utility easement at the Tri-Area Community Center. The easement is necessary to finalize the installation of three Level 3 electric vehicle (EV) chargers and one Level 2 charger as required by the existing Site Host Agreement with EVCS and a WSDOT grant.

Key Points

  • An ILA with the PUD is required to grant a utility easement at the Tri-Area Community Center (Tax Parcel No. 901113015) for the installation of EV charging equipment.
  • Background: The County amended its Site Host Agreement with EVCS (effective March 11, 2025), relocating the chargers specified in WSDOT's ZEVIP 2023 grant from the Port Townsend Community Center (deemed "unbuildable") to the Tri-Area Community Center.
  • The relocated equipment consists of three Level III DC Fast Charging stations and one Level II Charging station.
  • The easement granted to the PUD is required for the electric facilities: vaults, transformers, electric conductors, underground and overhead fiber optic lines, and related infrastructure.
  • The easement is 10 feet wide, extending five feet on each side of the PUD facilities as installed.
  • Cost Allocation: All costs for the electric facilities are to be paid by EVCS (the charging company). The easement is granted at no cost to the PUD.
  • Utility Billing: The PUD is authorized to bill EVCS directly for the electric costs related to the Equipment's operation.
  • Agreement Term: The ILA and the easement terminate upon the termination of the underlying Site Host Agreement (10-year term, with renewal options).

Financials

  • Cost to County: N/A (Easement is at no cost; EVCS pays for equipment/installation).
  • Revenue Sharing: Under the Site Host Agreement, the County receives a revenue share: $0.05 per kWh sold by DCFC users and $0.03 per kWh sold by Level II users (paid to the General Fund).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 17, 2024: Original Site Host Agreement with EVCS (for Port Townsend Community Center).
  • March 11, 2025: Amendment No. 1 signed, relocating project to Tri-Area Community Center.
  • November 3, 2025: Date of requested ILA approval.

Next Steps

The Board is recommended to approve the ILA, authorizing the Central Services Director to complete the easement process (notarizing and filing the documents). The ILA will then be presented to the PUD Board for full execution.

Sources

  • Shawn Frederick - Central Services Director
  • Jefferson County Public Utility District No. 1 (PUD)
  • EV Charging Solutions, Inc. (EVCS)
  • WSDOT ZEVIP 2023 program - Grant source.
  • RCW Chapter 39.34 - Interlocal Cooperation Act.

Proclamation of 50th Anniversary of the Community Chorus

Topic Summary

The Board of County Commissioners is requested to approve a proclamation celebrating November 2025 as the 50th Anniversary of the Community Chorus of Port Townsend and East Jefferson County. The proclamation acknowledges the Chorus's commitment to community participation, musical education, and cultural contribution, including providing scholarships.

Key Points

  • The Community Chorus will celebrate its 50th Concert Season in November 2025 with performances of Handel's Messiah on November 22-23, 2025.
  • The Chorus provides opportunities for citizens of varying musical abilities, ages, and backgrounds to participate in musical performance.
  • The organization contributes to community culture, education, and entertainment.
  • The Chorus provides scholarships to deserving college-bound students.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 2025: Month proclaimed as 50th Anniversary.
  • November 3, 2025: Date of approval/proclamation.
  • April 4-6, 2025: Upcoming concert dates mentioned in the analysis.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator

Public Hearing Notice for 5-Year Homeless and Affordable Housing Services Plan (2025-2030)

Topic Summary

The Board of County Commissioners is requested to approve a public hearing notice for a Joint Special Meeting with the Port Townsend City Council to consider final adoption of the draft 5-Year (2025–2030) Homeless and Affordable Housing Services Plan. This plan, previously developed by the Housing Task Force and recommended by the Housing Fund Board (HFB), outlines objectives, strategies, and actions to reduce homelessness and housing insecurity across the county.

Key Points

  • Plan Scope: A draft 5-Year (2025–2030) Homeless and Affordable Housing Services Plan developed by the Housing Task Force.
  • Purpose: The plan includes goals, strategies, and actions to reduce homelessness and housing insecurity within the entire county, satisfying Washington State Department of Commerce guidelines.
  • Oversight: Plan development was overseen by the Jefferson County and City of Port Townsend Housing Fund Board (HFB).
  • Public Hearing: A joint public hearing is legally required (must be 30+ days notice) for final adoption.
  • Hearing Details: Scheduled for Monday, December 8, 2025, at 6:00 p.m. in the Port Townsend City Council Chambers.
  • Plan Objectives (Five Main Objectives):
    1. Strengthen the Homeless Service Provider Workforce.
    2. Promote an equitable, accountable, and transparent homeless crisis response system.
    3. Prioritize assistance based on the greatest barriers to housing stability and the greatest risk of harm.
    4. Prevent episodes of homelessness whenever possible.
    5. Seek to house everyone in a stable setting that meets their needs.
  • Housing Needs Estimates (2045 Projections - HAPT Medium Growth):
    • Total Future Housing Needed: 20,970 units.
    • Net New Housing Needed (2020-2045): 4,119 units.
    • Net New Emergency Housing/Shelter Beds Needed (2020-2045): 559 beds.
  • Current Status vs. Need (Approximate): Current housing inventory meets 119% of the calculated 5-year estimate for EH/TH beds, but only 25% of the total 20-year need for subsidized affordable housing (under 80% AMI).
  • Performance Goal: The plan adopts a performance target goal of an average Length of Time Homeless of 1 year.

Financials

  • The Plan includes a "Survey of Fund Sources" (Appendix E) documenting local and state/federal funds available for homeless housing assistance and capital projects (e.g., CHG, Mental Health Sales Tax, 1/10th of 1% Sales Tax for Affordable Housing).
  • A capital project prioritization plan is incorporated (Appendix D).

Alternatives

None specified.

Community Input

  • Written testimony is invited beginning November 3, 2025, and ends at the conclusion of the public hearing on December 8, 2025.
  • The Housing Task Force included two lived experts in the development process and plans to implement a compensation program (Action 2.C.2) for lived experts in the future.

Timeline

  • May-October 2025: Housing Task Force met to draft the plan.
  • October 29, 2025: HFB reviewed and recommended forwarding the draft plan.
  • November 5 and 12, 2025: Notice will be published.
  • December 8, 2025: Joint Public Hearing with Port Townsend City Council (6:00 p.m.).
  • 2025-2030: Period covered by the Plan.

Next Steps

Approve the Public Hearing Notice.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Housing Task Force / Housing Fund Board (HFB)
  • Washington State Department of Commerce Guidelines
  • RCW 36.70A.070(2)(a)(ii) - GMA Housing element requirement for projected needs.
  • WAC 388-828-9310 - Governing Community Inclusion service levels.

Interlocal Agreement for EV Charger Utility Easement (Jefferson County PUD No. 1)

Topic Summary

Jefferson County Central Services requests approval of an Interlocal Agreement (ILA) with Jefferson County Public Utility District No. 1 (PUD) to grant a utility easement at the Tri-Area Community Center. The easement is necessary to finalize the installation of three Level 3 electric vehicle (EV) chargers and one Level 2 charger as required by the existing Site Host Agreement with EVCS and a WSDOT grant.

Key Points

  • An ILA with the PUD is required to grant a utility easement at the Tri-Area Community Center (Tax Parcel No. 901113015) for the installation of EV charging equipment.
  • Background: The County amended its Site Host Agreement with EVCS (effective March 11, 2025), relocating the chargers specified in WSDOT's ZEVIP 2023 grant from the Port Townsend Community Center (deemed "unbuildable") to the Tri-Area Community Center.
  • The relocated equipment consists of three Level III DC Fast Charging stations and one Level II Charging station.
  • The easement granted to the PUD is required for the electric facilities: vaults, transformers, electric conductors, underground and overhead fiber optic lines, and related infrastructure.
  • The easement is 10 feet wide, extending five feet on each side of the PUD facilities as installed.
  • Cost Allocation: All costs for the electric facilities are to be paid by EVCS (the charging company). The easement is granted at no cost to the PUD.
  • Utility Billing: The PUD is authorized to bill EVCS directly for the electric costs related to the Equipment's operation.
  • Agreement Term: The ILA and the easement terminate upon the termination of the underlying Site Host Agreement (10-year term, with renewal options).

Financials

  • Cost to County: N/A (Easement is at no cost; EVCS pays for equipment/installation).
  • Revenue Sharing (from Site Host Agreement): The County expects revenue share: $0.05 per kWh sold by DCFC users and $0.03 per kWh sold by Level II users.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • March 11, 2025: Amendment No. 1 signed, relocating project to Tri-Area Community Center.
  • October 30, 2025: ILA approved as to form by PAO and electronically approved by Risk Management.
  • November 3, 2025: Date of requested ILA approval.

Next Steps

The Board is recommended to approve the ILA, authorizing the Central Services Director to complete the easement process (notarizing and filing the documents).

Sources

  • Shawn Frederick - Central Services Director
  • Jefferson County Public Utility District No. 1 (PUD)
  • EV Charging Solutions, Inc. (EVCS)
  • WSDOT ZEVIP 2023 program - Grant source.
  • RCW Chapter 39.34 - Interlocal Cooperation Act.

Acceptance of Letters of Support for Mason County PUD No. 1 Grid Resilience Grants

Topic Summary

The Board of County Commissioners is asked to approve two letters of support for Mason County PUD No. 1 (PUD 1) grant applications seeking Department of Energy Grid Resilience State and Tribal Formula Grants. The grants support infrastructure replacement and substation development, both of which benefit the rural community of Brinnon in south Jefferson County.

Key Points

  • Brinnon Mainline Replacement Project: This grant application seeks funding for the replacement of aging power poles and the upgrading of conductors along U.S. Highway 101 feeding the Brinnon community.
    • Benefits: Mitigates frequent, long-lasting power outages in the heavily treed Hood Canal area due to natural hazards (wildfire, landslides, wind, fallen trees).
    • Expedites work that PUD 1 cannot afford quickly due to a small, rural customer base (otherwise taking close to a decade to complete).
  • Jorstad Substation Project: This grant application seeks funding for Phase Two (civil construction) of a middle-mile substation at Jorstad Creek in Lilliwaup, WA.
    • Benefits: Improves grid resilience for south Jefferson County residents (Brinnon).
    • Currently, a 35-mile stretch from Hoodsport to Mt. Walker in Brinnon lacks redundant power supply, leading to multi-day outages during large storm events. The new substation would enable faster restoration (less than 24 hours for most customers).
    • The new substation allows for more efficient/proactive maintenance on older substations (Hoodsport-1960s and the Jefferson County substation).
    • Supports PUD 1’s 5,600 electric customers by alleviating pressure on electric rates.

Financials

  • Both projects are supported because they are expected to be federally funded, preventing the cost from impacting electric rates for residential customers.
  • The grant applications are for appropriations funding (no direct cost to Jefferson County).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 3, 2025: Date of approval for letters of support.

Next Steps

Approve the attached letters of support for Mason County PUD No.1 grant applications.

Sources

  • Greg Brotherton - Commissioner, District 3
  • Mason County PUD No. 1
  • Department of Energy’s Grid Resilience State and Tribal Formula Grants

Emergency Management Performance Grant (E25-232 Revised)

Topic Summary

The Department of Emergency Management (DEM) requests approval for a revised Emergency Management Performance Grant (EMPG) Agreement, E25-232, totaling $25,201. This federal funding, provided through the Washington Military Department, sustains DEM’s part-time clerks and supports ongoing emergency management activities through the end of November 2025.

Key Points

  • The grant agreement amount, E25-232 Revised, is $25,201 in federal funds.
  • Duration: June 1, 2024, to November 30, 2025.
  • Purpose: Provide annual sustaining funding for DEM's four part-time clerk hires and other EM programming.
  • Organization Budget: The EMPG funds ($25,201) are entirely allocated to the Consultants/Contracts category within the ORGANIZATION Solution Area.
  • Matching funds: A 50% non-federal match of $25,201 is required and documented to be sourced from the DEM Director's Salary (allocated to the Personnel & Fringe Benefits category within the ORGANIZATION Solution Area). Total project cost is $50,402.
  • Work Plan Activities (for EMPG and Match Funding):
    • Priority Area #1 (Operational Planning): Contract with Ladris evacuation modeling software (Calendar Year 2025). Train personnel on evacuation modeling tools, conduct tabletop exercises, and improve public education for hazards like wildfire and tsunami.
    • Priority Area #2 (Public Information/Education): Deliver the All County Picnic (ACP) annual outreach event (anticipating 750-1k attendees). Contract with Everbridge Nixle to continue providing emergency text alerts/notifications to over 10,000 subscribers.
  • Compliance: EMPG requires Subrecipients to comply with the National Qualification System (NQS) and complete NIMS training (IS-100, 200, 700, 800 and PDS or EMPP Basic Academy).

Financials

  • Federal Revenue: $25,201 (FAIN: EMS-2024-EP-05000, Assistance Listings # 97.042).
  • Matching Funds: $25,201 (50% cash match from DEM Director Salary).
  • Total Budget: $50,402.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June 1, 2024: Grant Agreement Start Date.
  • November 30, 2025: Grant Agreement End Date (all work must be complete).
  • January 14, 2026: Deadline to submit final reimbursement request and final reports.

Next Steps

The Board is recommended to approve the Emergency Management Performance Grant agreement.

Sources

  • Willie Bence - Emergency Management Director
  • Washington State Military Department (WMD) - Pass-through entity.
  • U.S. Department of Homeland Security (DHS)/FEMA - Federal funding source.

Topic Summary

The County Administrator and Finance Director are requesting a workshop to discuss the 2026 Recommended Budget for the General Fund, which currently projects an approximate $5.2 million deficit. To achieve a state-mandated balanced budget, an expenditure reduction of 12% is required. The workshop aims to provide Board members with information, recommendations, and seek guidance on necessary reductions.

Key Points

  • Budget Deficit: The General Fund has an approximate $5.2 million budget deficit for FY2026.
  • Mandate: State law requires a balanced budget.
  • Required Reduction: Achieving a balanced budget mandates a 12% reduction in expenditures.

Financials

  • Budget Deficit: $5.2 million (approximate).
  • Required Expenditure Reduction: 12%.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 3, 2025: Workshop date.
  • FY2026: Period covered by the budget under discussion.

Next Steps

The Board is recommended to actively participate in the workshop and work with staff to provide guidance for moving toward a fiscally responsible adopted budget for FY2026.

Sources

  • Judy Shepherd - Finance Director
  • Josh Peters - County Administrator

Proclamation of Family Caregiver Month

Topic Summary

The Jefferson County Public Health, Developmental Disabilities Division, and the Intellectual/Developmental Disabilities Advisory Board request approval of a proclamation declaring November 2025 as Family Caregiver Month. This proclamation recognizes the sacrifices and indispensable care provided by family members to their loved ones, particularly those with disabilities or older adults.

Key Points

  • The proclamation highlights the "essential care and medical assistance" provided by millions of Americans to loved ones.
  • It acknowledges the personal sacrifices made, such as sacrificing jobs or altering careers, required to fulfill caregiving duties.
  • The proclamation notes the financial struggles caregivers often face, including the high costs of care.
  • The intention is to recognize, honor, and thank caregivers for their "physically and emotionally demanding yet vitally important work."

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • November 2025: Month proclaimed as Family Caregiver Month.
  • November 3, 2025: Date of approval/proclamation.

Next Steps

Approve the Proclamation.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Program Coordinator

Public Health Contract for Birth-to-Three Outreach (First Step Family Support Center)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $3,100 agreement with First Step Family Support Center for community outreach and education regarding Birth-to-Three services. The goal is to inform families with children ages birth to three about resources supporting their child's intellectual and physical development, leveraging the Center's existing "Kaleidoscope Play and Learn groups."

Key Points

  • First Step Family Support Center will conduct community outreach and education about Birth-to-Three services (for children ages birth to three).
  • The outreach activities will target families participating in the Kaleidoscope Play and Learn groups in Jefferson County.
  • Activities include: deepening professional relationships/meetings with the service provider (Concerned Citizens), training Kaleidoscope staff on the services, and distributing information directly to families.
  • The contract period is October 1, 2025, to June 30, 2026.

Financials

  • Total contract amount (Expenditure): $3,100 (Not to exceed).
  • Funding Source: Funds dedicated to education projects (Fund #127).
  • Payment Breakdown: Up to $2,900 for staff hours and indirect fees, and up to $200 for project supplies.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • October 1, 2025: Contract start date.
  • October 20, 2025: Contractor signature date.
  • June 30, 2026: Contract end date.
  • October 14, 2025: Electronically approved as to form by PAO and approved by Risk Management.

Next Steps

JCPH management recommends approval for JCPH to contract First Step Family Support Center for this outreach.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Program Coordinator
  • Elisia Anderson - Executive Director, First Step Family Support Center (Contractor)
  • Concerned Citizens - Provider of Birth to Three services (mentioned as partner).

Public Hearing for Curbside Recycling Minimum Service Ordinance in Unincorporated East Jefferson County

Topic Summary

The Board of County Commissioners will hold a public hearing to adopt an Ordinance establishing Minimum Levels of Service for curbside recycling collection in unincorporated East Jefferson County, effective April 1, 2026, and adopting new JCC Section 8.10.045 Solid Waste Regulations. This action implements staff recommendations to transition from a publicly subsidized, contamination-prone drop-off system (currently contracted with Skookum Contract Services/Tessera, expiring March 31, 2026) to a privatized, subscription-based "single-stream" curbside collection model provided by the WUTC-certificated hauler (Waste Connections).

Key Points

  • Previous System Failures: The current program (30+ years old) is a "source separated" drop-off model requiring $326,709 annually in subsidies (funded by garbage tipping fees: $13.89 per ton transaction).
    • Contamination rates found as high as 30% in plastic/tin/aluminum mixed materials (2022 audit).
    • Illegal dumping at unstaffed sites increased from 26 tons (2022) to 41 tons (2024), increasing costs.
    • An approximate $70,000 effort in 2021 to reduce contamination failed to produce results.
  • Fiscal Crisis: Continuing the current model requires increasing tipping fees or eliminating critical services (Quilcene Drop Box Facility, Solid Waste Education, HHW events, low-income discounts, IDD employment program support, and funds for illegal dumping response), yet still leaving insufficient funds.
  • Privatization Components (Effective April 1, 2026):
    • Service Model: Transition to required "single-stream" collection (recyclables commingled in one container), provided every-other-week (EOW) by subscription (through Waste Connections or other WUTC "G-Cert" hauler).
    • Participation: Only 7.4% (903 of ~12,162 residences) currently subscribe. The transition aligns with 37 other WA counties that adopted single/dual stream for efficiency and higher participation rates.
    • Subscription Choice: Residents maintain the full choice of subscribing to garbage, recycling, or both.
    • Containers: Collection companies must provide wheeled carts (95-gallon or 65-gallon options) at no difference in monthly fee.
    • Materials Collected (Minimum): Cardboard, metal cans, mixed-waste paper, newspaper, and plastics (#1-2 bottles/jugs). Glass collection reduced to a minimum of two drop-off locations.
    • Drop-off Alternatives (Staff Recommended):
      1. Single drop-off area behind the transfer station scales (charged the $\$20.00 minimum fee or the current per ton rate if applicable).
      2. Continued drop-off service at the Quilcene Rural Drop box (fee adjustment required).
  • Service Requirements: Haulers must provide a low-income discount rate and cooperateively tailor service alternatives for restricted access, limited mobility, and challenging storage situations.
  • Funding Note (E2SSB 5284): State law obligating single-use packaging producers to pay for recycling programs does not take effect until January 1, 2030, and then only covers up to 90% of program costs.
  • Budget Impact of Privatization (Staff Recommended Option):
    • Cost Savings (Solid Waste Enterprise Fund): Estimated $326,000 annual savings ($1.6 million over five years).
    • Grant Reallocation: Estimated $121,000 annual grant revenue for Household Hazardous Waste (HHW) collection starting July 1, 2027.
    • Estimated Curbside Rates (Example EOW): Recycling-only is $12.26 / month. Bundled service (35gal cart + recycling) is $28.57 / month.
  • Status Quo Increase Scenario (Recycling Surcharge - All Transactions): If the current policy is retained, adding the $8.32/transaction subsidy cost would increase the Minimum Fee from $20 to $28 and the Per Ton rate from $187 to $195. (Note: Staff presentation discusses a "Hidden Charge" option resulting in a $215 Per Ton rate, affecting only 37% of customers above the 220lb minimum).

Financials

  • Current Annual Subsidy Cost of Recycling: $326,709.
  • Savings from Privatization: Estimated $326,000 per annum.
  • One-time Privatization Cost (Public Outreach): Estimated $5,197 (budgeted).
  • Grant Revenue Reallocation (HHW): Estimated $121,000 per annum (starting 7/1/2027).
  • WUTC Curbside Rate (Mid-level, EOW): Current tariff is $31.91 per month. Staff recommended rates are lower for single/dual streaming.

Alternatives

  • The primary alternative discussed is retaining the current county-run model, necessitating significant fee increases across all transactions (Recycling Surcharge model) or cuts to other essential solid waste programs.

Community Input

  • Numerous meetings held with the Solid Waste Advisory Committee (SWAC) and joint BoCC/SWAC workshops from July 2024 through October 2025.
  • A public comment reflected a preference to increase only the Per-Ton Rate to offset the $13.89 subsidy per ton.

Timeline

  • March 31, 2026: End date of current contract with Skookum Contract Services/Tessera.
  • April 1, 2026: Effective date of the proposed Ordinance.
  • January 1, 2030: State E2SSB 5284 producer responsibility bill begins funding recycling programs (up to 90%).
  • November 3, 2025: Public Hearing and requested adoption.

Next Steps

The Board is recommended to approve and adopt the attached Ordinance Establishing Minimum Levels of Service for Curbside Collection of Recyclables for Unincorporated East Jefferson County.

Sources

  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Ariel Speser - Civil DPA
  • Skookum Contract Services / Tessera
  • Waste Connections (WUTC "G-Cert" collection company cited as likely provider)
  • RCW 70A.205.005, RCW 70A.205.045 - State recycling and CROP laws.
  • E2SSB 5284 - 2025 State legislative bill on producer responsibility.

Adoption of 2026 Annual Road Program

Topic Summary

The Department of Public Works requests adoption of the 2026 Annual Road Program, which legally must be implemented prior to the adoption of the overall County budget. The program details the planned construction, maintenance activities, and major equipment purchases for county roads in the coming fiscal year, projecting total expenses of approximately $11.5 million.

Key Points

  • Legal Mandate: Adoption of the Annual Road Program is required by RCW 36.81.130 prior to the adoption of the County Road Budget, and must be submitted to the County Road Administration Board (CRAB) by December 31st.
  • Three Components of the Program:
    1. Annual Construction Program.
    2. Annual Road Maintenance Plan.
    3. Road Equipment Purchases/Major Repairs Plan.
  • Construction Program Status: The program conforms to the 2025-2030 Six-Year Transportation Improvement Program (TIP) and details that approximately $2.54 million of the construction work is scheduled be done by Contract ($2,544,626.00), with $0.00 scheduled for County Forces. The computed County Forces Limit is $1,262,437.50.
  • Road Maintenance Plan (WAC 136-16-035): The plan adopts the overall maintenance budget rather than detailing activity-level spending, allowing for flexibility based on operational needs.
  • Major Road Maintenance Activities (Anticipated Labor/Equipment Costs):
    • BST Seal Coating: $683,907
    • Machine Brushcutting: $518,906
    • Maintenance Admin./Supervision: $480,250
    • Storm Cleanup: $474,600
    • Grading Gravel Roads: $436,667
    • Roadway Signage: $459,375
  • Planned Equipment Purchases/Replacements in 2026: Total cost of $860,000. Key items include:
    • 2 Ford Explorer Interceptors (JCSO) - $90,000 each (Replacement)
    • 1 Wheeled Brush Cutter (Roads) - $300,000 (Replacement)
    • 1 TKT50LP Trailer (Roads) - $60,000 (New)

Financials

  • Total Annual Construction Program (2026): $4,311,114 (Note: Project list total is lower at ~$2.5M, discrepancy might be due to project-specific PE/ROW line items not added in the project list total, but listed in the overall total).
  • Total Annual Road Maintenance Plan (2026): $6,672,883 (Labor: $3,340,220; Equipment: $1,942,463; Materials: $1,012,457; Misc: $353,667).
  • Total Road Equipment Purchases/Major Repairs Plan (2026): $550,000 (Note: The list of items totals $860,000, suggesting only $550,000 is Road Fund money or that some items are funded elsewhere).

Alternatives

None specified.

Community Input

  • The Annual Road Program was reviewed by the Board in a workshop on September 22, 2025.

Timeline

  • September 22, 2025: Board workshop on Annual Road Program.
  • On or before first Monday in October: County Engineer filed recommended plan.
  • November 3, 2025: Date of requested adoption.
  • December 31st (Latest): Deadline to file Annual Construction Program with CRAB.

Next Steps

The Board is requested to approve the Resolution adopting the 2026 Annual Road Program.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • RCW 36.81.130; WAC 136-16 - Legal justification for the plan.
  • County Road Administration Board (CRAB) - Regulatory body.

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