MEETING: Untitled Meeting at Mon, Oct 20, 09:00 AM

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Jefferson County Board of County Commissioners Meeting Summary

Meeting Date: 2025-10-20 09:00:02-07:00

Public Comment: Burn Restrictions

Metadata

  • Time Range: 00:00:25–00:02:03
  • Agenda Item: Not Stated (Public Comment/Announcement)
  • Categories: public safety, services, other

Topic Summary

A representative speaking on behalf of the Fire Marshal's office announced that local burn restrictions have been lowered to a "Low" level. This change permits campfires and regulated burning due to current moist weather conditions and high relative humidity. The announcement urged the need for continued safe practices and checking with local fire districts for permitting, especially in urban growth areas.

Key Discussion Points

  • [Brian]: Announced the lowering of burn restrictions to "Low," which allows for campfires and regulated burning (00:00:59).
  • [Brian]: This decision was made in conjunction with local fire chiefs (00:01:21).
  • [Commissioner]: Cautioned that moisture levels remain shallow ("shovels depth or less"), emphasizing continued need for caution and having hoses handy (00:01:49).
  • [Commissioner]: Specified that those in urban growth areas (98339, downtown Port Hadlock, Fort Hadlock) should check with local fire districts for ORCA permits for land burning (00:01:31).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The decision, made by the Fire Marshal's office and fire chiefs, was administrative and informational. - Decision: Burn restrictions lowered to "Low" (Informational). - Vote: No vote taken. - Next Steps: - - [Public/Organizations]: Practice safe burning, and check local fire districts for ORCA permits in specified areas.

Public Comment: Meeting Access and Transparency Issues

Metadata

  • Time Range: 00:02:50–00:04:05; 00:10:52–00:14:03; 00:27:31–00:29:32
  • Agenda Item: Not Stated (Public Comment)
  • Categories: operations, other

Topic Summary

Two members of the public reported having significant difficulty accessing the meeting agenda and joining the online session. One commenter, Jean Ball, described the process as "quite burdensome." Staff confirmed that the AV Capture system experienced outages on Friday, delaying the embedding of the agenda. However, staff noted that they met the OPMA requirement for publishing the agenda through other means (the calendar) and that a system merger is anticipated soon to improve direct linking.

Key Discussion Points

  • [Jean Ball]: Found it difficult to locate the agenda as normal links and the calendar were not helpful (00:02:50). The process for participation was described as "quite burdensome" (00:03:24).
  • [Ed Bowen ("YB host")]: Stated the system was "totally messed up today" and prevented him from entering his name into the system (00:04:06).
  • [Julia]: Also experienced difficulty with the AV capture system but was able to follow instructions placed on the homepage (00:14:34).
  • [Carolyn]: Confirmed the AV Capture system failed on Friday, but OPMA requirements were met by publishing materials on the calendar (00:10:52).
  • [Carolyn]: Noted visibility concerns, confirming 39 people found access through normal methods (00:11:32).
  • [Commissioner]: Stated she much preferred using the AV Capture system (00:11:59).
  • [Carolyn]: Mentioned an upcoming merger of the LaserPiece public and county platforms that should enable direct linking of meeting documents in the future (00:13:12).
  • [Commissioner]: Suggested working with Sean ("IT") to place instructions for new access methods "above the fold" on the webpage after the transition (00:13:45).

Public Comments

  • - [Jean Ball (Quilcine)]: Expressed concern that if the process was difficult for her, it is likely inaccessible to most of the public, urging expedited solutions.
  • - [Ed Bowen (YV host)]: Reported difficulty entering his name due to system problems.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; staff acknowledged the issue and is awaiting a platform merger to resolve technical and access issues. - Decision: Informational/Operational issue acknowledged. - Vote: No vote taken. - Next Steps: - - [Carolyn/IT/Sean]: Coordinate new instructions for website access once the LaserPiece platform merger is complete (timeframe uncertain, possibly a couple of weeks) (00:13:45).

Public Comment: South Shore Road Washout and Park Service Communication

Metadata

  • Time Range: 00:04:32–00:05:06; 00:17:39–00:26:03
  • Agenda Item: Not Stated (Public Comment/Update)
  • Categories: infrastructure, services

Topic Summary

A concerned resident, Ed Bowen, requested an update on the status of the South Shore Road washout, noting a lack of communication from the National Park Service, particularly the Park Superintendent, since October 1st. Commissioner Brothersen provided an update, confirming the washout is still present and the temporary bridge is still in place. The County is working on economic impacts assessments and multi-agency coordination to advance repair planning.

Key Discussion Points

  • [Ed Bowen]: Noted the mystery surrounding South Shore Road continues with "zero update" from the Park Service (00:04:32). He specifically mentioned the Park Superintendent hasn't responded since October 1st (00:04:44).
  • [Ed Bowen]: Asked for communication regarding the timeline for removing the temporary bridge (00:05:00).
  • [Commissioner Brothersen]: Travelled to the washout site the previous day (00:17:39) and confirmed the temporary bridge was present (00:18:04).
  • [Commissioner Brothersen]: Reported coordination with local business owners (Don Morrison and Dave of Rainforest Resort) to draft a letter about the economic impact, similar to the action taken for the Upper Dosewallips Road (00:18:20).
  • [Commissioner Brothersen]: The letter is intended to bring the Quinault Tribe and Grays Harbor County onboard, acknowledging the impacts are regional (00:18:24).
  • [Commissioner Eisenhower]: Stressed the need for better, regular communication with the National Park Superintendent, as requested by the public (00:21:03).
  • [Eric Kuzma (online)]: Confirmed continuous efforts to push DOT and FHWA, but with "crickets" in response (00:23:11).
  • [Eric Kuzma]: Resubmissions of necessary forms have been required multiple times without a corresponding response (00:23:15).
  • [Eric Kuzma]: Expressed concern that the window for repairs this year might be closed, and the site's capability to withstand winter is uncertain (00:23:56).
  • [Eric Kuzma]: Confirmed drafting an email to Olympic National Park to inquire about the firm date of bridge removal, last heard as sometime in October/November (00:25:51).

Public Comments

  • - [Ed Bowen]: Requested communication to the public regarding updates and the temporary bridge removal schedule.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

  • Discussion points included escalating advocacy letters to the Governor and involving neighboring jurisdictions/tribes (Quinault Tribe, Grays Harbor County) for greater impact (00:18:24).

Outcome, Vote, and Next Steps

No formal motion or decision, but staff were directed to follow up. - Decision: Informational update; County continues advocacy efforts. - Vote: No vote taken. - Next Steps: - - [Eric Kuzma]: Follow up with Olympic National Park regarding the firm date for temporary bridge removal (00:25:51). - - [Eric Kuzma/Commissioners]: Continue coordinating with local stakeholders (Morrison brothers, Bruce Lutz) to finalize the multi-agency economic impact letter (00:23:36). - - [Commissioner Brothersen]: Talk to Eric Kuzma regarding establishing a direct point of contact and regular updates from the National Park Service (00:22:05).

Recognition: Speed Limit Signs in Quilcene

Metadata

  • Time Range: 00:05:54–00:06:07; 00:22:30–00:23:03
  • Agenda Item: Not Stated (Public Comment/Recognition)
  • Categories: infrastructure, public safety

Topic Summary

A resident expressed appreciation for the effective flashing speed limit signs, specifically praising their impact on slowing traffic in Quilcene. Commissioner Brothersen credited the success of the signs to Eric Kuzma, who applied for both permanent radar signs and utilized available chip seal season surplus signs as a temporary measure.

Key Discussion Points

  • [Jim Friedman]: Thanked the Commissioners for the installation of new flashing speed limit signs in Quilcene, noting they appear to be effective in slowing traffic (00:05:54).
  • [Commissioner Brothersen]: Credited Eric Kuzma for the radar speed limit signs, noting he secured the permanent radar signs and strategically included temporary signs available due to the end of chip seal season (00:22:30).

Public Comments

  • - [Jim Friedman]: Expressed thanks and confirmed the effectiveness of the new signs.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Informational and recognition. - Decision: Informational update; recognition of staff work. - Vote: No vote taken. - Next Steps: No next steps specified.

Public Comment: Solid Waste Funding and Fee Ordinance

Metadata

  • Time Range: 00:06:15–00:09:59
  • Agenda Item: Not Stated (Public Comment)
  • Categories: services, budgeting, ordinances

Topic Summary

Two residents provided substantive public comment regarding the proposed solid waste ordinance and upcoming hearing. Points focused heavily on fiscal transparency, arguing that projected financial numbers for the status quo solution overlook a $326,000 existing subsidy. Additionally, concern was raised over misleading characterizations of "hidden" fees and significant rate increases proposed for low-volume and low-income users.

Key Discussion Points

  • [Jim Friedman]: Raised concern that the fiscal impact numbers for the "status quo solution" in the solid waste hearing documents do not account for the $326,000 already calculated into the existing subsidy (00:06:23).
  • [Tom Tiersch]: Stated the term "hidden" is inaccurately and dishonestly used in the ordinance document to describe the current recycling funding mechanism (00:07:25).
  • [Tom Tiersch]: Argued the existing funding (a capital surcharge hidden in the tipping fee) is no more or less "hidden" than the proposed "recycling surcharge" (00:07:52).
  • [Tom Tiersch]: Pointed out an alternative proposal from Solid Waste that would increase the minimum fee for small-load users (under 220 lbs) from $20 to $28 (a 40% increase) and the fee for low-income customers from $10 to $18 (an 80% increase), calling it a "non-starter" (00:08:22).
  • [Tom Tiersch]: Highlighted inconsistencies in the costs presented for the recycling program, noting a $24 tipping fee increase mentioned in one presentation versus a $13.89 cost per ton cited previously (00:08:55).
  • [Tom Tiersch]: Requested a formal commitment from Solid Waste to maintain all five existing recycling drop-off locations if a surcharge is chosen (00:09:25).

Public Comments

  • - [Jim Friedman]: Urged review of fiscal numbers to ensure the existing $326,000 subsidy is properly factored in.
  • - [Tom Tiersch]: Advocated for fiscal clarity, questioned dramatic fee increases for small users, and urged a commitment to maintaining current recycling access.

Supporting Materials Referenced

  • Reference to the current budget's subsidy amount of $326,000 (00:06:33).
  • Reference to cost figures presented for the recycling program ($24 vs. $13.89 per ton) (00:08:55).

Financials

  • Existing Subsidy: $326,000 (00:06:33).
  • Proposed Small-Load Increase: $20 to $28 (40%) (00:08:31).
  • Proposed Low-Income Increase: $10 to $18 (80%) (00:08:38).
  • Proposed Tipping Fee Increase: $24 (disputed figure) (00:08:55).
  • Previously Stated Recycling Cost: $13.89 per ton (00:09:05).

Alternatives & Amendments

  • Alternative suggestion by Solid Waste (as cited by Tiersch) involves increasing the minimum fee for small-load and low-income users (00:08:22).

Outcome, Vote, and Next Steps

The Solid Waste Advisory Committee (SWAC) Commissioner and staff deferred detailed responses to the upcoming public hearing scheduled for November 3rd, describing the time as the "ideal place" for this discussion. - Decision: Informational/Comments deferred. - Vote: No vote taken. - Next Steps: - - [Board/Staff]: Address specific comments and questions at the Solid Waste public hearing (November 3rd) (01:03:02).

Public Comment: Homeless Encampment Displacement

Metadata

  • Time Range: 00:14:56–00:17:09; 02:49:12–02:51:34
  • Agenda Item: Not Stated (Public Comment/Discussion)
  • Categories: services, housing, other

Topic Summary

A member of the public, Julia, raised grave concern over the impending November 3rd displacement date for the local homeless encampment, calling it "inhumane and impossible." She advocated for local solutions, suggesting the use of Fort Warden's unused upper campgrounds. The Board discussed efforts to draft a letter advocating for a delay of the displacement, targeting the City Council (not staff) to exert political pressure on the administrative decision. The complexity of local vs. regional solutions and the impact on integrated service provision were key themes.

Key Discussion Points

  • [Julia]: Expressed concern that nothing much happened in a recent meeting on the topic (00:14:56).
  • [Julia]: Argued that scattering the residents by the November 3rd deadline is inhumane and separates them from local service providers (Anya Callahan, harm reduction team) (00:15:27).
  • [Julia]: Suggested leasing Fort Warden's upper campgrounds for winter housing, noting they are unused and have bathroom facilities (00:15:56).
  • [Julia]: Urged the County to pressure City Council to overturn the November 3rd displacement date set by city staff (00:16:51).
  • [Commissioner Brothersen]: Clarified that the Shelter Coalition discussed drafting a letter to advocate for delaying displacement (02:49:12).
  • [Commissioner Brothersen]: Agreed that political pressure should be applied to the City Council, who are the "legislative leads," rather than city staff (02:49:50).
  • [Commissioner Eisenhower]: Stressed the discussion is complex and needs dedicated time (02:51:34).
  • Alternative Sites Discussed: Fort Warden upper campgrounds (00:15:56), potential shelters in Kitsap County (00:15:00).

Public Comments

  • - [Julia]: Asserted the encampment residents are local residents, and local solutions (like Fort Warden) must be found; demanded the November 3rd deadline be reversed by City Council.

Supporting Materials Referenced

  • Reference to a well-organized advocacy letter received via OLICAP (02:50:52).

Financials

No financial information discussed.

Alternatives & Amendments

  • The Housing Fund Board and Shelter Coalition plan to draft advocacy letters targeting City Council to delay the displacement date (02:49:12).

Outcome, Vote, and Next Steps

No immediate action taken; conversation deferred to a later time due to the full agenda. - Decision: Informational/Conversation deferred. - Vote: No vote taken. - Next Steps: - - [Commissioners]: Schedule a dedicated discussion regarding political action and the encampment displacement (02:51:34). - - [Commissioner Brothersen]: Write a draft letter to bring back to the Housing Fund Board advocating for a delay before October 29th (02:49:50).

Proclamation: Recognizing Bob Jibo for Civil Service Commission

Metadata

  • Time Range: 00:30:24–00:41:41
  • Agenda Item: Not Stated (Recognition)
  • Categories: personnel, public safety

Topic Summary

The Board of County Commissioners recognized and celebrated Bob Jibo for 23 years of volunteer service on the Civil Service Commission. Sheriff Hernsteiner detailed Mr. Jibo's long career in law enforcement, including service as a Seattle Police Officer and his involvement with the Green River Killer task force. The Board formally approved and adopted a letter of appreciation recognizing his dedication to maintaining high standards within the Sheriff’s Office.

Key Discussion Points

  • [Sarah]: Outlined the Civil Service Commission's mission: to serve as a volunteer board establishing merit-based employment and managing promotional examinations and employee grievances for the Sheriff's Office, required by RCW 41.14 (00:31:05).
  • [Sarah]: Detailed Bob Jibo’s career: Seattle PD officer (1970–1999), detective in homicide (1980–1996), detective sergeant in internal investigations, and service on the state Attorney General’s HITS unit (00:31:51).
  • [Sarah]: Noted Mr. Jibo served under six sheriffs (00:33:39).
  • [Sheriff Hernsteiner]: Presented Mr. Jibo with a letter of appreciation and a limited edition Sheriff's Office coin, calling him instrumental in ensuring transparent and equitable processes (00:35:12). Confirmed Mr. Jibo was part of the task force that apprehended the Green River Killer (00:34:54).
  • [Bob Jibo]: Stated his goal was always "to leave things better than I found them" and believes the Civil Service Commission is now better, especially through partnerships with professional organizations like Public Safety Testing (00:36:05).
  • [Commissioner Eisenhower]: Recognized Mr. Jibo's commitment, noting he was an exemplary community member who "dug in and added value" immediately upon arriving in Jefferson County (00:40:12).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Washington State Law, RCW 41.14 (00:31:14).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The Board approved a letter of recognition. - Decision: Motion to approve the letter recognizing Bob Jibo's service (00:41:18). - Vote: Unanimous (Ayes: 3). - Next Steps: No next steps specified.

Proclamation: Food for All Day and WAVE Campaign

Metadata

  • Time Range: 00:41:56–00:48:47
  • Agenda Item: Not Stated (Proclamation)
  • Categories: services, other

Topic Summary

The Board proclaimed the last Saturday of October 2025 as "Food for All Day" in Jefferson County, recognizing the 40th anniversary of the What a Valuable Experience (WAVE) campaign. WAVE is a community-wide effort to gather food and funds for the Jefferson County Food Bank Association, which serves over 20% of county households. Food Bank leadership accepted the proclamation, noting the goal this year is to raise $40,000.

Key Discussion Points

  • [Commissioner]: Read the Proclamation highlighting the 40 years of community effort through the WAVE campaign, welcomed all residents to participate (00:42:40).
  • [Commissioner]: Stated that the Jefferson County Food Bank Association serves over 20% of county households and distributes over 1 million pounds of food annually (00:43:39).
  • [Patricia Hennessy (Executive Director, JC Food Bank)]: Thanked the board, noting the WAVE campaign is intentionally held before the high-demand holiday season (00:45:25). Announced her resignation, with her last day being November 14th (00:48:01).
  • [Rosine Kohler (WAVE Coordinator)]: Clarified the WAVE effort started in 1968, originally including door-to-door canvas efforts (00:46:21).
  • [Rosine Kohler]: Stated the current fundraising goal for monetary and non-perishable food donations is $40,000 (00:47:01).
  • [Commissioner Brothersen]: Requested Patricia Hennessy return before her departure, or her successor if scheduling doesn't work, to provide an update on food security visualization and current Food Bank projects (00:47:55).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Annual Food Distribution: 1 million pounds (00:43:45).
  • 2025 Fundraising goal: $40,000 (00:47:01).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The Board approved the proclamation. - Decision: Motion to approve the proclamation (00:44:41). - Vote: Unanimous (Ayes: 3). - Next Steps: - - [Patricia Hennessy/Successor]: Schedule a follow-up presentation to the Board before November 14th or shortly thereafter regarding Food Bank operations and vision (00:48:01).

Proclamation: Pro Bono Law Week

Metadata

  • Time Range: 00:48:54–00:58:04
  • Agenda Item: Not Stated (Proclamation)
  • Categories: services, other

Topic Summary

The Board proclaimed the week of October 19th–25th, 2025, as Pro Bono Law Week, recognizing the critical role of volunteer attorneys in providing civil legal aid. Rafael of Clallam-Jefferson County Pro Bono Lawyers accepted the recognition, noting his organization helped over 400 people last year. He also discussed the disproportionate effect of legal issues on the indigent and anticipated the future benefits and risks of AI integration in legal representation.

Key Discussion Points

  • [Commissioner]: Read the proclamation emphasizing that approximately 3 in 4 Washington residents face civil legal issues but less than 25% receive legal assistance (00:49:31).
  • [Commissioner]: Stated that in 2024, Clallam-Jefferson County Pro Bono Lawyers provided 600 hours of service (00:50:36).
  • [Rafael (Clallam-JCFPL)]: Stated that tough times disproportionately affect the indigent who cannot afford an attorney (00:51:53).
  • [Rafael]: Confirmed his organization helped over 400 people in the two counties the previous year (00:52:58).
  • [Rafael]: Agreed with the assessment that AI presents risk and benefits to legal services; noted that based on current studies and ethics courses, the best AI model currently gets the legal issue right one out of two times (00:56:31). Predicted AI could be a useful tool in 10 to 20 years (00:56:56).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • The Washington State Bar Association encourages attorneys to provide at least 30 hours of free legal services annually (00:50:20).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The Board approved the proclamation. - Decision: Motion to approve the proclamation (00:51:18). - Vote: Unanimous (Ayes: 3). - Next Steps: No next steps specified.

Metadata

  • Time Range: 00:58:04–01:03:56
  • Agenda Item: Consent Agenda
  • Categories: contracts, services, ordinances, budgeting

Topic Summary

The Commissioners approved the Consent Agenda. Prior to the vote, Commissioners highlighted several key items within the agenda, including the approval of severe weather dollars for the Winter Welcoming Center, acknowledging Public Health's efforts. They also expressed gratitude to the COAST organization for their long-standing support of emergency shelter efforts. The hearing notice for the Solid Waste minimum level of service was specifically noted but deferred to the actual hearing.

Key Discussion Points

  • [Commissioner Eisenhower]: Praised Public Health for bringing forward severe weather dollars for the Winter Welcoming Center ahead of the season, noting Public Health was vital in providing shelter when funds were abruptly lost last year (00:58:45).
  • [Commissioner Brothersen]: Extended thanks to COAST (Caring Outreach and Shelter Team) for continually supporting shelter efforts and for making remaining raised funds available as they wind down their full operation (01:00:15).
  • [Commissioner Brothersen]: Referenced the hearing notice for minimum level of service for solid waste, acknowledging the discussion's complexity due to capital needs (failing equipment) and privatization controversy (01:01:08). Stated equipment is "crumbling right now" and is the key focus (01:02:45).
  • [Staff (unspecified, likely Al)]: Expressed thanks to Tom Tiersch for comments that "improved our work" and affirmed staff were eager to address all points at the public hearing (01:03:02).
  • [Procedural Note]: The resignation of a valued member of SWAC (Solid Waste Advisory Committee) was noted (01:03:26).

Public Comments

No public comment specific to the consent agenda action.

Supporting Materials Referenced

  • Consent Agenda Packet (contents implicit: contracts for Children's Center Crime Victim Services, Fire Cares, extension services) (01:00:23).
  • Severe weather dollars being appropriated for Winter Welcoming Center (00:58:45).

Financials

  • Mentions contracts and budgets but lists no specific new dollar figures beyond those implicitly accepted in the consent agenda.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The Consent Agenda was approved. - Decision: Motion to approve and adopt the consent agenda as presented (01:03:52). - Vote: Unanimous (Ayes: 3). - Next Steps: No next steps specified for this item.

Public Hearing: 2025 Third Quarter Budget Appropriations

Metadata

  • Time Range: 01:04:10–02:11:25
  • Agenda Item: 2025 Third Quarter Budget Appropriations Hearing
  • Categories: budgeting, services, ordinances, financial

Topic Summary

The Board held a public hearing to consider $1,396,558 in General Fund third-quarter appropriations (plus $1.3 million in Other Funds). Staff highlighted numerous "required" appropriations resulting from existing contracts, dual salaries, and unanticipated costs, such as the dramatic spike in Jail Medical Services. The discussion established that these appropriations will exacerbate the current $3 million deficit, pushing the projected shortfall to nearly $4 million without year-end savings. The only proposed reduction was the removal of a $10,500 appropriation for Human Resources, as existing training funds could cover the cost.

Key Discussion Points (General Fund Items)

  • [Judy Shepard (Staff)]: Overall General Fund appropriation needed: $1,396,558 (01:04:50). Other Funds revenue exceeds expenditures by $1.3 million (01:05:30).
  • Assessor: Required correction for neglected GIS salaries and benefits split with Central Services (01:05:56).
  • Auditor: Required salaries/benefits appropriation for a new Accounts Payable position for redundancy and related equipment (01:06:44). Also noted the burden of Adobe licenses is significant and recurring (01:07:36).
  • Elections: Printing costs for the November 4th general election are direct costs reimbursed by jurisdictions, but cash is needed upfront (01:08:39). Funds are available due to savings from a previous election coordinator being on PFML (01:09:03).
  • Non-Departmental/County Administrator: Required payments for dual County Administrator salary month, Communication Specialist FTE increase, prior Administrator retirement payout, mandatory catch-up filing fees for contracts (01:12:10).
  • Capital Outlay: Required expenditure for electrical vehicle charging stations at Public Health and DCD offices (01:13:23). Staff noted a related grant fell through due to maintenance obligations (01:13:57).
  • Human Resources: Subscription costs (NeoGov, Prothman). Not Required appropriation of $10,500 as it can be covered by existing county-wide training budget lines (01:15:05).
  • Department of Emergency Management (DEM): Required software purchase expense previously paid with grant funds; budget appropriation is catching up (01:17:10).
  • Planning Commission: Required realignment of salaries and benefits for DCD personnel's time supporting the Commission from DCD long-range planning budget line (01:19:35).
  • Sheriff (Corrections):
    • Contracted Medical Services: Required increase due to contract, from budgeted $171,306 to $357,974 (01:23:37). Noted this is a state-wide problem, particularly acute for rural facilities (01:24:09).
    • Outside Care/Custody: Required increase from $35,000 (prior budget) to cover 100% of medical bills (ER visits, specialists, MRI) for inmates while in custody (01:25:05).
  • Sheriff (Deputy Costs): Required appropriation of $93,513 for vehicle, upfitting, radio, and programming for the South County Deputy position previously approved in the budget but without the support vehicle/equipment funding (01:26:57).
  • Sheriff (Grants): Zero fiscal impact grants were added for cancer screening and a generalized wellness grant for commissioned law enforcement (01:28:32).
  • Sheriff (Jail): Required appropriation for unexpected costs related to x-ray machine maintenance/training (already spent) (01:29:40).
  • Sheriff (Other): Required costs for Navigator position omitted in 2025 budget (01:31:17); L&I on volunteers ($60) (01:30:44).
  • Law Library: Required one-time appropriation to satisfy the remaining cost of the statutorily mandated Law Library for 2025 (01:34:04).
  • Budgetary Context: Appropriations push the current budget deficit from $3 million to roughly $4 million (01:45:22). State law requires a balanced budget, met by using reserves if necessary (01:47:07).

Key Discussion Points (Other Funds)

  • Parks & Recreation Fund (118):
    • Salaries/Benefits moved to convert a seasonal worker to FTE (01:35:30).
    • Approval for the line-marking robot for Herb Memorial Fields approved at an earlier date (01:36:07).
    • Utilities increase due to drought for field watering (high cost) (01:36:32).
  • Parks Improvement Fund (119): Moving funds from Capital Improvement, including $33,184 in additional funds, to complete the Gibbs Lake Caretakers/Public Beach project (95% complete) (01:37:31).
  • Road Fund (101/105):
    • Moving capital improvement funds for the Olympic Discovery Trail from Four Corners to Anderson Lake ($18,000).
    • Transferring $638,483 from General Fund to Road Fund to meet the $750,000 commitment from combined SRS and PILT revenue, given Secure Rural Schools (SRS) came in low ($111,517) (01:40:01).
  • Transportation Benefit District (180): Adding budget authority to receive sales tax and license fees funds (01:41:13).
  • Opioid Settlement Funds (132): Move funds from Community Services to the new Opioid Settlement Fund #132 (01:33:14).

Public Comments

  • - [Jean Ball (Quilcine)]: Asked for the current dollar figure of the **reserve** to properly weigh the announced **$4 million deficit** (02:00:45).
  • - [Tom Tiersch]: Asked staff to discuss the impact of shifting from a biennial to an annual budget, implementing zero-based budgeting, and massive reductions in federal spending (02:02:13). Suggested accelerating the migration from Zoom licensing to Teams to save funds (02:03:30).

Supporting Materials Referenced

  • Resolution committing $750,000 to roads from SRS and PILT revenue (01:39:07).
  • RCW (Referenced by Commissioners for general budget mandates) (01:56:49).

Financials

  • General Fund Appropriation: $1,396,558 (01:04:50).
  • New Total Deficit Projection: Approximately $4 million (01:45:34).
  • Sheriff Contracted Medical Services: $357,974 (01:23:50).
  • Sheriff Outside Care/Custody: Seeking allocation for costs exceeding $35,000 (01:25:05).
  • South County Deputy Equipment: $93,513 (01:26:57).
  • Road Fund Target: $750,000 (01:39:07).

Alternatives & Amendments

  • Alternative Recommended by Staff: Deny the $10,500 Human Resources appropriation as it can be covered by existing internal training budget lines (01:16:29).

Outcome, Vote, and Next Steps

The Board closed the hearing, deliberated, and approved the appropriations with one exception. - Decision: Motion to approve Resolution approving 2025 third quarter budget appropriations for various county departments, excluding the $10,500 Human Resources line item (Fund 1, Department 65) (02:10:53). - Vote: Unanimous (Ayes: 3). - Next Steps: - - [Staff/Commissioners]: Continue General Fund collaborative work to reduce the estimated deficit (01:45:42). - - [Commissioners/Staff]: Continue research and planning on separating statutorily mandated and non-mandated services/costs ahead of 2026 budget discussions (01:57:40).

Update: Opioid Settlement Funds and Allocation

Metadata

  • Time Range: 02:11:30–02:30:51
  • Agenda Item: Opioid Update
  • Categories: services, financial, contracts, legal, public safety

Topic Summary

The Chief Civil Deputy Prosecuting Attorney, Philip, provided an update on the status of significant opioid settlements. The County has already recovered nearly $2 million from initial settlements to be paid over 17 years. New settlements (Purdue Pharma Sackler and G8) are expected to bring in substantial additional funds, estimated at over $100 million statewide, which will be shared 50/50 with local jurisdictions. The payment timeline for the new funds ranges from immediate payouts to multi-year plans, with the first payments not expected until Q1 2026. A key challenge is the City of Burien's refusal to opt into the G8 settlements, which negatively affects the financial intake for all other Washington jurisdictions.

Key Discussion Points

  • [Philip (Staff)]: Confirmed the litigation process involves federal multi-district litigation in Ohio (Judge Polster) (02:13:05).
  • [Philip]: Washington AG Bob Ferguson agreed to split state-achieved settlements 50/50 with local governments (02:15:08).
  • [Philip]: Salish Behavioral Health is the regional entity for distributing and reporting the funds across Kitsap, Jefferson, and Clallam counties (02:15:51).
  • [Philip]: Current recovery from initial settlements is about $2 million, obligated over 17 years (02:20:02).
  • [Philip]: New Settlements (All figures are Washington State-wide estimates, split 50/50 with local govts):
    • Purdue Pharma Sackler: Estimated total payout of about $105.6 million over 15 years (02:20:48).
    • Alvagen: Approx. $19 million immediately (02:21:15).
    • Amniel: Approx. $74 million over 10 years, plus generic Narcan equivalent to $177 million (02:21:22).
    • Several others (e.g., Ponte, ICMA, MyLan) offering immediate and multi-year payments (02:21:47).
  • [Philip]: All states have approved the Purdue Pharma bankruptcy plan, but the appeal process remains (02:26:33).
  • [Philip]: The City of Burien is the only Washington jurisdiction that has not signed on to the Purdue Pharma and G8 settlements, which "negatively affect[s]" other jurisdictions' recovery amounts (02:25:50).
  • [Philip]: First payouts from the G8 settlements are expected in Q1 2026 (02:27:50).
  • [Commissioner Brothersen]: Noted the Sheriff's requests (Navigator, jail medical) in the recent budget appropriations are logical candidates for opioid fund use (02:30:32).
  • [Commissioner Eisenhower]: Confirmed the Behavioral Health Advisory Committee (BHAC) is tasked with finalizing the RFP for the first distribution of funds (02:29:36).
  • [Commissioner Eisenhower]: The current grant amount for the first RFP round is about $500k to $600k, and a decision must be made in collaboration with Judy regarding how much to hold in reserve (02:30:07).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • One Washington Settlement MOU and Exhibit A (defines eligible uses for opioid abatement) (02:16:24).

Financials

  • Current Recovered Settlements: Approx. $2 million (paid over 17 years) (02:20:02).
  • Purdue/Sackler Estimated State Payout: $105.6 million (over 15 years) (02:20:48).
  • Alvagen Estimated State Payout: $19 million (immediate) (02:21:15).
  • Amniel Estimated State Payout: $74 million (over 10 years) (02:21:22).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Informational update; no action taken. - Decision: Informational update (02:30:51). - Vote: No vote taken. - Next Steps: - - [Commissioner Eisenhower & Judy Shepard]: Meet soon to determine the final amount for the first Opioid Settlement Fund RFP and reserve allocation (02:30:42). - - [Behavioral Health Advisory Committee]: Finalize the RFP for community applications (shooting for late October/November 30th deadline) (02:29:43).

Workshop: 2026 District Court Budget

Metadata

  • Time Range: 02:31:19–02:58:53
  • Agenda Item: 2026 District Court Budget Workshop
  • Categories: budgeting, services, technology, public safety

Topic Summary

District Court staff (Judge Mindy and Clerk Brian) presented their 2026 budget request, which maintained status quo spending with increases primarily in salaries/benefits for staff. The court is actively mitigating costs, notably by utilizing a new cell phone-based tracking/testing system (VCHECK) for defendants ($1.50/day) as a significantly cheaper alternative to electronic house monitoring (EHM) ($15–$19/day). Key budgetary pressures include rising indigent service costs (public defenders, fee waivers) due to adherence to federal poverty guidelines and future mandatory system upgrades (Odyssey) funded by state trial court improvement funds.

Key Discussion Points

  • [Judge Mindy/Brian]: The 2026 budget is designed to be a reflection of the current year (status quo) (02:31:58). The largest expense increase is staff salaries, benefits, and longevity pay (02:32:22).
  • [Brian]: The court is finally moving from its outdated 1980s case management system to Odyssey (Enterprise Justice), the same system used by Superior Court (02:33:17). This upgrade will be partially funded by Trial Court Improvement Funds and requires a necessary $9,800 budget allocation for systems and equipment (02:43:41).
  • [Brian]: Revenue from fines and fees has steeply declined (from $1,000–$4,000 per person to usually $600 max) due to an increase in people qualifying as indigent under federal poverty guidelines (02:35:42).
  • [Brian]: The court is waiving fees for indigent persons even for civil issues, such as name changes (02:38:07).
  • [Brian]: Probation caseload is growing (450 bench, 250–300 active probation), anticipating increased need due to expected federal cuts (02:38:44).
  • [Technology]: The court utilizes Zoom for virtual appearances because it integrates effectively with recording equipment and is a free, widely accessible platform for the public (02:44:00).
  • [Cost Mitigation]: The court is using a self-phone application (VCHECK) for electronic monitoring at $1.50/day, significantly cheaper than EHM (approx. $15–$19/day) or jail time (approx. $170/day) (02:51:48). The court purchased BAC machines ($99) that attach to phones for testing (02:52:50).
  • [Virtual Appearances]: Inmates in custody appear over Zoom for arraignments/hearings unless the defendant requests to appear in person (a Constitutional right) (02:49:45).
  • [Revenue Filings]: Infraction filings have declined, attributed directly to staffing shortages in law enforcement (State Patrol, City police, Sheriff) (02:57:09).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Budget Request document (shows FTE and cost breakdowns) (02:33:41).
  • RCW (Referenced regarding public defender cost increases and judge salary funding) (02:35:42; 02:47:14; 02:47:44).

Financials

  • VCHECK Monitoring Cost: $1.50 per day (02:51:53).
  • EHM Monitoring Cost: $15–$19 per day (02:51:53).
  • Jail Cost (approximate): $170 per day (02:53:21).
  • State contribution to Judge Walker salary: Estimated $24,000 annually (County incurs the remaining cost) (02:47:14).
  • Allocation for Odyssey System Upgrade: $9,800 (02:43:41).

Alternatives & Amendments

  • Discussion on researching alternatives to Zoom (like Teams) considered: need to confirm if free access and integral services (live captioning, interpreter channels) are available on alternative platforms (02:46:40).

Outcome, Vote, and Next Steps

Informational workshop; no action taken. - Decision: Informational workshop on 2026 budget (02:58:53). - Vote: No vote taken. - Next Steps: No next steps specified.

Follow-up Discussion: Homeless Encampment and City Displacement Deadline

Metadata

  • Time Range: 02:59:06–03:31:07
  • Agenda Item: Discussion of encampment issue (carried over from earlier public comment)
  • Categories: housing, services, planning, land use, political

Topic Summary

Commissioners and staff discussed the city's intent to displace the homeless encampment by November 3rd, reviewing efforts made by the Behavioral Health Consortium (BHC) and the Shelter Coalition. The BHC identified a critical timeline gap: quick fixes are unavailable, and a managed encampment (the "long path") cannot be ready until at least Spring 2026. The conversation emphasized coordinating BHC and Shelter Coalition efforts, exploring short-term housing "opportunities" (e.g., recovery beds, Fort Warden suggestion), and determining the appropriate level of advocacy to pressure the City Council for a delay.

Key Discussion Points

  • [Commissioner Eisenhower]: Provided an update from the BHC meeting on Friday (03:00:00).
  • [BHC Status]: The BHC conducted a GIS mapping exercise to find suitable sites for a permanent, permitted encampment (03:01:16).
  • [Finding a Site (GIS)]: The GIS search used filters like a "30-minute walk shed" from Public Health and criteria from the existing code (03:04:04). The process proved limited; one possibility identified was a 6-parcel county-owned combo "kitty corner" to new city apartments (03:06:13).
  • [Timeline Challenge]: The permitted encampment process is the "slowest way to solve this problem" and cannot be done by November 3rd (03:07:10). The BHC is advocating for a delay until at least Spring to avoid displacement during the treacherous winter season (03:55:57).
  • [Immediate Solutions]: The BHC compiled a list of diverse "options" or "opportunities" for rapid placement, including beds in Gabby Chada’s Men's Recovery Home (substance-free requirement) (03:10:59).
  • [Community Outreach]: Agencies (Dovehouse, ReachOut) are coordinating dinner events to simultaneously provide food and conduct mass resource/case management intake at the current encampment (03:12:24).
  • [City Role]: Staff confirmed City representatives (e.g., John Morrow, Chief Olson) have been present at the BHC meetings (03:14:23).
  • [Political Stance]: City staff has consistently indicated there is "no appetite" for delaying the November 3rd deadline (03:14:52). Commissioners acknowledged the tension: political pressure should target the City Council, who are the legislative leads, not City staff, but expressed frustration with the lack of City collaboration on the deadline (03:16:14).
  • [Alternative Property Offers (Bayside)]: Bayside Housing suggested two properties as temporary sites (19th and San Juan, and a portion of Olympic View RV park), but both are limited to about a two-year window before Bayside develops them for Permanent Supportive Housing (PSH) (03:26:54).
  • [Future Strategy]: Commissioner Brothersen expressed support for adopting the Well Organized letter advocating against the displacement and starting to look at a "supported unmanaged encampment" as a shorter-term, more realistic fix (03:23:48).

Public Comments

None were taken during this discussion block (it was a continuation of the public comment segment).

Supporting Materials Referenced

  • Advocacy letter from "Well Organized" sent through OLICAP (03:27:31).
  • Bayside Housing's property assets being developed for Permanent Supportive Housing (03:26:54).

Financials

  • Funding PSH is the "longer game" (03:20:03).
  • The idea of using Opioid Settlement Funds for an encampment project was considered but needs vetting against MOU requirements (03:20:12).

Alternatives & Amendments

  • Advocacy: Lobbying City Council to delay the deadline until Spring 2026 (03:55:57), or to re-evaluate the November 3rd deadline justification (03:56:53).
  • Physical Site: Supported Unmanaged Encampment (Harm Reduction model) (03:30:17); Bayside's sites (temporary 2-year option) (03:26:54); Fort Warden (earlier suggestion) (03:08:21).

Outcome, Vote, and Next Steps

The conversation was paused before the next agenda item. - Decision: No action taken; continued to next agenda item. - Vote: No vote taken. - Next Steps: - - [Staff]: Continue coordinating joint GIS search exercises between County and City staff (03:28:29).

Executive Session Announement 1 (Potential Litigation)

Metadata

  • Time Range: 03:59:44–04:00:18
  • Agenda Item: Executive Session Announcement 1
  • Categories: legal

Topic Summary

The Board announced entry into an executive session at 1:30 PM (actual start delayed) to discuss potential litigation, pursuant to the Open Public Meetings Act exemption RCW 42.30.110(1)(i).

Key Discussion Points

  • [Commissioner]: Announced the session would include the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, Central Services, Public Health Director, Environmental Public Health Director, and Sheriff (03:59:50).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • RCW 42.30.110(1)(i) (Open Public Meetings Act exemption) (04:00:05).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Enter Executive Session at 1:30 PM.
  • Vote: No vote taken.
  • Next Steps: Reconvene public session.

Executive Session Announment 2 (Potential Litigation)

Metadata

  • Time Range: 04:00:55–04:01:19
  • Agenda Item: Executive Session Announcement 2
  • Categories: legal

Topic Summary

The Board announced that they were ending the first executive session and immediately entering a second executive session for further discussion of potential litigation, scheduled to last until 2:15 PM.

Key Discussion Points

  • [Commissioner]: Stated the session would include the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, Central Services, Public Health Director, Environmental Public Health Director, and Sheriff (04:01:03).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • RCW 42.30.110(1)(i) (Open Public Meetings Act exemption) (04:01:10).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Enter second Executive Session until 2:15 PM.
  • Vote: No vote taken.
  • Next Steps: Reconvene public session.

Workshop: 2026 Department of Community Development (DCD) Budget

Metadata

  • Time Range: 04:01:30–05:00:04
  • Agenda Item: 2026 Department of Community Development (DCD) Budget Workshop
  • Categories: budgeting, permits, land use, public safety, personnel, financial

Topic Summary

DCD presented its 2026 budget, requesting over $1 million from the General Fund to maintain essential functions, representing a 16% decrease from the 2025 ask. Staff emphasized structural funding challenges: DCD cannot fund core mandated services (like Long-Range Planning and Fire Marshal duties) from permit fee revenue. The budget is strained by rising operating costs (rent, interfund transfers) and major staffing vacancies (Director, Plans Examiner, Fire Marshal). Comptroller Judy Shepard flagged the resulting projected zero fund balance as "not sustainable" and urged the necessity of program reduction discussions.

Key Discussion Points (Program/Operations)

  • [Chelsea Proneville (Interim Director, DCD)]: DCD's organizational chart shows 24 humans (21.39 FTE) but includes several key vacancies (Director, Building Official/Fire Marshal, Plans Examiner, Assistant Planner) (04:04:12).
  • [Service Improvement]: Permit issuance times have significantly decreased since Jan 2023: 56% decrease for BLD Residential, 64% for Commercial, 75% for SDR (04:10:02).
  • [Long-Range Planning]: Cannot be funded by permit fees. Key upcoming projects: Comprehensive Plan Update, Shoreline Master Program update, Unified Development Code omnibus update, and site-specific comp plan projects (04:25:02).
  • [Code Compliance]: The role focuses on "compassionate code compliance" and voluntary compliance. The Code Compliance Coordinator handled 58 online complaints, 297 phone calls (35+ hours), and 3,800 emails in YTD 2025 (04:29:59). Fees collected go to an abatement fund, not DCD staff salaries (04:29:43).
  • [Fire Marshal Office]:
    • The new voluntary Commercial Fire Inspection Program is failing to generate revenue, with only 8 businesses out of 280 solicited opting in (04:21:01).
    • DCD must investigate fires (31 investigations in 2025: 22 structure, 9 wildland), conduct public outreach, and monitor burn restrictions with no direct funding (04:24:04).
    • [Brian Tracer (Deputy Fire Marshal)]: Confirmed 31 fire investigations in 2025 is a career high (04:40:26). The administrative burden from compliance and plan reviews has been heavy (04:40:50).
  • [Building/Inspections]:
    • [Phil Cecir (Building Official)]: Strongly argued that a Building Official who can also do plans examining is essential, noting plans examining alone creates liability and delays, and would risk the high-quality WSRB Grade 3 rating (04:55:04).
    • Phil estimated a 4-week turnaround for his portion of review, noting delays are often due to other departments (Health, Public Works) or waiting for applicant follow-ups (04:57:58).
    • Revenue bump expected from large upcoming projects (Mason Street, Pleasant Harbor Master Plan) but this is likely temporary (04:57:02).

Key Discussion Points (Financial)

  • [Revenue Source]: DCD projects $1.6 million in revenue from fees; over a million dollars comes from plan checking/building permits alone (04:12:48).
  • [General Fund Ask]: Requesting $1,048,655, down 16% from 2025 (04:33:41).
  • [Structural Deficit]: DCD can only present a balance budget by leveraging a start-up fund balance and the General Fund transfer (04:12:35).
  • [Judy Shepard]: Called the projected zero fund balance at the end of 2026 "not sustainable" and warned the $1M+ General Fund ask is too large in the context of the County's deficit (04:42:52). Urged the DCD team to "sharpen the pencil" and prioritize core RCW-mandated services (04:46:16).
  • [Cost Mitigation]: DCD is maintaining a "second life" vehicle and restricted travel/training budgets (except for Building team to maintain WSRB rating) (04:17:30).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • DCD Organization Chart (04:04:07).
  • Graphs for historical revenue, expenditures, and staffing (04:04:58).
  • WSRB Grade 3 Rating (building code effectiveness grading schedule) (04:16:41; 04:55:53).

Financials

  • General Fund Ask (2026): $1,048,655 (04:33:41).
  • General Fund Ask (2025): $1,265,000 (04:32:58).
  • Salaries and Benefits: Approaching $2.2 million (04:14:06).
  • Building Permit Revenue for plan checking/permits: Over $1 million (04:12:48).
  • Interfund Transfer (Non-Discretionary): $255,000 (up 25%) (04:14:12; 04:20:25).

Alternatives & Amendments

  • Discussion on structural alternatives for Fire Marshal duties (if the FTE can be reduced) and for the Building/Plans Examiner roles (Phil argued against removing the Building Official role) (04:55:04).
  • The idea of dividing DCD into smaller departments was briefly brought up by Judy (04:46:57).

Outcome, Vote, and Next Steps

Informational workshop; no action taken. - Decision: Informational/Budget requires further reduction and refinement (05:00:04). - Vote: No vote taken. - Next Steps: - - [DCD Team/Judy]: Work on further budget reductions to improve the projected fund balance for 2026 (04:49:15). - - [DCD Team/Commissioners]: Continue research into what specific DCD functions are defined as statutorily mandated by RCW (04:47:27).

Workshop: 2026 Public Works Budget (Roads, ER&R, Solid Waste, Sewer)

Metadata

  • Time Range: 05:00:14–05:41:20
  • Agenda Item: 2026 Public Works Budget Workshop
  • Categories: infrastructure, budgeting, services, labor, financial

Topic Summary

Public Works presented an overview of its extensive 2026 budget across its multiple divisions (Roads, ER&R, Solid Waste, Sewer). The total expenditure budget is $32 million. The Roads division remains the largest expenditure, facing severe long-term funding deficits despite a general equilibrium in the annual budget (offset by grant and loan funds). Road staffing is down 22% since 1998, forcing longer intervals between maintenance like chip sealing. The Sewer and ER&R funds are projected to be balanced or build reserves, with the Sewer expansion project moving into Stage 2 construction in November, heavily relying on $20 million in outside funding.

Key Discussion Points (Roads/ER&R/Overall Budget)

  • [Matt (Staff)]: Total Public Works expenditures are $32 million vs. $30 million in revenue (deficit noted as primarily due to sewer project repayment structure) (05:04:15).
  • [Roads Staffing/Maintenance]: Road staffing is down 22% since 1998 (05:08:30). This reduction leads to increased maintenance intervals (e.g., performing chip sealing in a 20-year interval versus a previous 15-year interval) (05:11:08).
  • [Roads Funding Gap]: The road budget is generally balanced, but future projections still show a "graph of Doom" cliff where expenditures sharply outpace revenues due to increasing costs (05:07:37).
  • [TBD]: The Transportation Benefit District (TBD) ballot measure must pass to maintain the road program and provide necessary funding diversification (05:09:45).
  • [ER&R]: The rental rates for county vehicles were adjusted after a deep dive to ensure the ER&R fund builds a sustainable fund balance (05:11:57).

Key Discussion Points (Sewer)

  • [Sam (Staff)]: The Sewer Fund Capital expenditures (4.7M) vastly exceed revenues (3.5M) due to repaying the line of credit for the project (05:30:11).
  • [Sam]: The sewer facility expansion project is moving into Stage 2 construction in November (05:33:30).
  • [Funding Package]: The overall sewer project relied on a complex funding package, including ARPA funds and grants from Ecology, Commerce, and the EPA (05:32:41).
  • [Sewer Deficit]: Subsidies are currently required for the sewer system (operating side) because it is not yet fully self-sustaining (05:32:01). The more connections that are established through expansion (Stage 2), the smaller the subsidy gap becomes (05:32:25).

Key Discussion Points (Parks & Recreation)

  • [Matt]: Parks maintenance and the recreation program require approximately $1 million from the General Fund (05:34:18).
  • [Value Metrics]: The Recreation Program is an efficient service running large programs (27 programs, 6,000 registrations) on a skeleton staff (1.5 FTE) with 160 volunteers (05:16:42). The cost per hour per person for programming is approximately $2.50 (05:17:29).
  • [Usage/Staffing Gap]: Staffing is back up to 2008 FTE levels, but park usage is at least 3 times busier, exemplified by Memorial Field and H.J. Carroll Park being booked to capacity (05:19:27; 05:55:56).
  • [New Facilities/Maintenance]: New additions like the Jump Playground require multiple daily touch-ups and weekly professional inspections; the complexity of maintaining new assets requires more staff time (05:21:20).
  • [Judy Shepard]: Acknowledged that Parks is not statutorily required but noted the General Fund request of nearly $1 million (which does not include fund balance carryover) is a financial challenge in this budget cycle (05:34:18).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • TIP (Transportation Improvement Plan) (05:05:56).
  • Graph of Roads Staffing (shows 22% reduction since 1998) (05:08:30).
  • Sewer Project Funding Package (details grants from Ecology, Commerce, EPA, and ARPA funds) (05:32:41).

Financials

  • Total Public Works Expenditure: $32 million (budgeted) (05:04:15).
  • Parks General Fund Ask: $999,968 (05:34:25).
  • Cost per Hour of Recreation Program: $2.50 (05:17:29).
  • Road Fund Staffing Reduction (since 1998): 22% (05:08:30).
  • Estimated Sewer Project Outside Funding: Approx. $20 million (05:33:04).

Alternatives & Amendments

  • Roads: Proposed passage of the TBD expansion (05:09:45).
  • Parks Funding Diversification: Discussed long-term options to reduce reliance on the General Fund, including creating a multi-county Parks and Rec District (which often requires shifting control to a different decision-making body), sales tax measures, or property tax levies (05:39:06).

Outcome, Vote, and Next Steps

Informational workshop; no action taken. - Decision: Informational workshop (05:41:20). - Vote: No vote taken. - Next Steps: - - [Matt/Public Works]: Communicate reductions in force (if necessary) as a collaborative process (05:19:40). - - [Public Works/Staff]: Continue analysis on strategies for Parks and Rec funding diversification (05:40:15).

Parks Advisory Board Annual Park Tour Report

Metadata

  • Time Range: 05:41:35–06:04:19
  • Agenda Item: Parks Advisory Board Report
  • Categories: services, infrastructure, other

Topic Summary

The Parks Advisory Board presented its annual "State of the Parks" report based on their tour of five area parks (Cape George Trailhead, Courthouse Park, Rec Center, Memorial Field, and North Beach Park). The Board praised the high-value, highly efficient recreation programs run by minimal staff and numerous volunteers (160+ coaches). The core theme of the report was the critical gap between ever-increasing park usage (currently 3 times higher than in 2008) and the inability to increase staffing and maintenance budgets, resulting in strain on facilities and reliance on volunteers.

Key Discussion Points

  • [Bob Coyle/Karen Nyrop (Advisory Board)]: Presented the annual Park Tour report, which feeds into the Parks Rec, Open Space, and Trails Comprehensive Plan (05:44:56).
  • [Recreation Center]: Staff and programs were highly praised (05:47:07). Planned improvements include a new floor, roof, and structural renovations (05:47:35).
  • [Memorial Field]: Staff (Lamont) were highly impressive (05:49:14). Areas needing improvement are stark bathrooms/locker rooms and better visibility/signage of the War Memorial (05:50:37). Suggested exploring partnership to spread costs, especially with the school district (05:51:15).
  • [North Beach Park]: Recognized as wild, beautiful, complicated, and heavily used. The upcoming major City sewer output project will soon turn the area into a construction zone (05:52:40).
  • [Successes]: Recreation programs continue to grow with 6,000 registrations across 27 programs and leverage 160 volunteers (05:54:24). Usage is significantly up (3 times 2008 levels) while FTE is only back to 2008 levels (05:55:56).
  • [Challenges]: Demoralizing to rely too heavily on volunteers; need a budget that covers operating/maintenance costs (05:58:33). Suggested a Park Ranger position to manage high-use areas and campgrounds (05:58:46).
  • [LTAC Funding Nexus]: The Board noted that Parks attracts vital tourism (lodging tax/LTAC funding), arguing the amenities are crucial to getting people to visit and stay in the County (06:01:10).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Annual Park Tour Survey and Report (05:44:42).
  • Recreation and Conservation Office (RCO) funding (05:57:00).

Financials

  • Recreation Program cost per person per hour: $2.50 (05:17:29).
  • Memorial Field annual cost: $186,000 (05:15:24).

Alternatives & Amendments

  • Suggested partnering with the City of Port Townsend to co-manage facilities like North Beach Park (05:52:40).
  • Suggested adding a Park Ranger position to better manage high-use areas and campgrounds (05:58:46).

Outcome, Vote, and Next Steps

Informational report; no action was requested or taken. - Decision: Informational report received (06:04:19). - Vote: No vote taken. - Next Steps: - - [Parks Advisory Board]: Plan to review Parks Improvement Plan and potentially revise board structure in upcoming meetings (November, December, January) (06:03:20).

Final Briefing and Adjournment

Metadata

  • Time Range: 06:04:22–06:12:50
  • Agenda Item: Briefing / Adjournment
  • Categories: calendaring, other

Topic Summary

Commissioners confirmed the agenda for the next day's all-day budget meeting. They provided logistical updates on upcoming travel (N Olympic Development Council Resilience Conference, Risk Pool) and a highly anticipated community project: the Pump Track. Final remarks included congratulations to Commissioner Brothersen on her gubernatorial appointment to the State Transportation Commission.

Key Discussion Points

  • [Scheduling]: Confirmed an all-day budget review is scheduled for the next day (06:04:46). Commissioners will be traveling to the West End mid-week for outreach and the N Olympic Development Council Resilience Conference (Wednesday), followed by the risk pool conference in Vancouver (Thursday/Friday) (06:05:20).
  • [Pump Track Project]: Progress is moving forward with the Pump Track project, which is on County property. Project lead Joe Johnson is soliciting in-kind donations (equipment, haul trucks) from the public and may approach the City/County for borrowing public equipment to save on budget needs (06:06:54). The project is being designed to serve the full age spectrum (06:08:28).
  • [Commissioner Brothersen]: Congratulated for appointment by the Governor last week to the State Transportation Commission, which will begin with a first meeting involving a "big decision" (06:09:12).
  • [Community Event]: Noted the celebration of life for Joel Kawahara is scheduled for Sunday (06:09:44).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Mention of needing assistance with the Pump Track's budget via in-kind donations (06:07:34).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Adjourned for the day. - Decision: Adjourn until next day's meeting (06:12:37). - Vote: No vote taken. - Next Steps: Reconvene tomorrow for the all-day budget review.