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Emergency Budget Appropriations (2025)

Topic Summary

The Board is holding a public hearing to consider adopting a resolution approving $307,920 in new 2025 emergency supplemental appropriations to address unanticipated expenditures in the Law Library (Fund 140), Affordable Housing (Fund 148), and Homeless Housing (Fund 149). These funds are necessary to cover costs related to updating legal resources and sustaining emergency shelter services through the remainder of the year, backed by grants and donations. The appropriation action follows RCW 36.40.140, requiring a public hearing for these proposed budget changes.

Key Points

  • Emergency appropriations are requested for unanticipated expenditures in County departments (Superior Court and County Administrator are mentioned but not detailed in the table) and three specific Funds (140, 148, 149).
  • The legal basis for the hearing is RCW 36.40.140, which mandates a public hearing for proposed budget changes.
  • The Commissioners previously declared (on September 22, 2025) that a need existed for these expenses, which are funded by additional, unanticipated sources (fees, grants, or unexpended monies from prior years).
  • For Law Library Fund 140, $5,937 is requested for "RCW Hardbound Resource." This requirement stems from a full update completed in April 2025 of the mandated law library, costing a total of $8,336.29, to serve as a secondary resource when the online service (Westlaw) is inaccessible.
  • For Affordable Housing Fund 148, $40,000 is requested for "Dove House - Emergency Shelter."
  • For Homeless Housing Fund 149, expenditures include $175,500 for the JC Emergency Shelter, $86,483 for a DRF Grant payment to OlyCAP, and $40,000 for Dove House - Emergency Shelter (Fund 148).
  • The Housing Fund Board (HFB), per minutes from May 28, 2025, recommended funding the JC Emergency Shelter and Dove House Emergency Shelter through the end of 2025, which the BoCC concurred with.

Financials

  • Total one-time expense appropriation request: $307,920
  • Total one-time revenue appropriation: $179,803 (Revenue column)
  • Breakdown by Fund (Expenses - One-time):
  • Law Library (Fund 140): $5,937 (for hardbound RCWs update)
  • Affordable Housing (Fund 148): $40,000 (for Dove House - Emergency Shelter)
  • Homeless Housing (Fund 149): $261,983 (Emergency Shelter, DRF Grant to OlyCAP)
  • Breakdown by Fund (Revenues - One-time):
  • Homeless Housing (Fund 149): $179,803, derived from $127,418 (WA DOC DRF Grant) and $52,385 (Private Donation - COAST).
  • Law Library Cost Notes: The total cost of the RCW update was $8,336.29, and $5,937.00 in new appropriation is required while acknowledging there is currently not enough Fund Balance to cover this additional expenditure.

Alternatives

  • None specified.

Community Input

  • The hearing notice was published in The Jefferson County and Port Townsend Leader on September 24 and October 1, 2025.
  • The draft resolution states, "no objection or objection was interposed" (as a finding of fact).

Timeline

  • 2025-04-00: Law Library fully updated with hardbound RCWs.
  • 2025-05-28: Housing Fund Board recommended funding Dove House and JC Emergency Shelters through year-end 2025.
  • 2025-09-22: Board of County Commissioners declared a need for these expenses and set the hearing date.
  • 2025-09-24: Public Hearing Notice published in official newspaper (first date).
  • 2025-10-01: Public Hearing Notice published in official newspaper (second date).
  • 2025-10-06: Public Hearing held at 10:45 a.m. (and date of recommended resolution approval).

Next Steps

The Board is recommended to hear public testimony and consider approval of a resolution to adopt the 2025 Emergency Budget Appropriations.

Sources

  • Judy Shepherd - Finance Director (requesting the hearing)
  • Josh D. Peters - County Administrator (reviewed request)
  • Housing Fund Board (HFB) (recommended shelter funding)
  • COAST (private donor to Homeless Housing Fund)
  • Washington State Department of Corrections (WA DOC) (DRF Grant source)
  • OlyCAP (receiving DRF Grant funds for expenditure)
  • RCW 36.40.140 (mandates public hearing)

3rd Quarter Supplemental Budget Appropriations (2025)

Topic Summary

The Board of County Commissioners is reviewing a comprehensive resolution covering the 3rd Quarter 2025 supplemental budget appropriations for various county departments, totaling a combined increase of $2,489,091 in one-time revenue and $2,335,576 in one-time expenses (plus ongoing changes). These appropriations address unanticipated revenues and expenditures across the General Fund and Other Funds, covering personnel needs (like the Communications Specialist becoming full-time), infrastructure upgrades (GIS, emergency software, EV charging stations), and transfers to cover revenue shortfalls and housing projects.

Key Points

  • Overall Financial Need: Supplemental appropriations are required to address unanticipated revenues and expenditures across multiple departments and funds.
  • General Fund Highlights (Expenses):
    • Sheriff: Major increases due to jail medical services (Medical Contract Services: $186,668 ongoing; Outside Care & Custody: $65,000 one-time, $25,000 ongoing, due to a chronically ill inmate); purchase of a patrol vehicle, upfitting, and radio for the South County Deputy ($93,514 one-time); and two new grants for commissioned law enforcement wellness screening ($48,945 total one-time).
    • County Administrator: $99,052 one-time salaries and benefits increase for items including: CA retirement payout, CS Director salary allocation, County Administrator dual salary for one month, and increasing the Communications Specialist to 1.0 FTE.
    • Elections: $65,000 one-time for printing ballots, envelopes, and security sleeves for the November General Election, costs expected to be reimbursed in 2026 by participating jurisdictions.
    • Transfers Out: $254,119 one-time transfer to Fund 132 (Opioid Settlements); $286,199 one-time transfer to Roads Fund 180 (General Fund) to cover a shortfall resulting from a reliance on PILT funds to achieve the promised $750,000 combined SRS and PILT revenue.
    • Assessor: $52,412 one-time increase for salaries/benefits for a shared GIS employee with Central Services, which was omitted from the 2025 original budget.
    • Emergency Management: $21,600 for a one-time capital outlay for EMPG Upgrade, specifically for Ladris evacuation planning software.
  • Other Funds Highlights (Revenues & Expenses):
    • Opioid Settlements (Fund 132): Receives a $541,963 one-time transfer from the General Fund. This transfer follows Resolution 50-0804-25R, which established Fund 132 after a BoCC workshop determined the necessity of a separate fund for these settlement dollars.
    • Roads (Fund 180): Receives $854,514.15 in one-time revenue from various transfers, including the GF transfer for the SRS shortfall ($286,198.41), a transfer from Capital Improvement Fund 302 ($18,315.74) for the Olympic Discovery Trail segment, and a transfer from TBD Fund 182 ($550,000) for eligible maintenance/preservation.
    • Parks & Rec (Fund 174): Seeks an ongoing increase of $26,754 to convert one seasonal employee from 1,400 hours to a full-time 1.0 FTE, noting that park use has tripled since 2008 with minimal FTE increase since then. Also seeks funds for utility increases due to drought and a $12,000 ongoing lease for a field marking robot (expected to save $1,008 annually and free up 132 staff hours).
    • Parks Improvement (Fund 175): Receives a $52,184 one-time transfer from Capital Improvement Fund 302 for the Gibbs Lake Caretaker area conversion (now a dual-purpose public beach/caretaker RV site).
    • PHUGA Sewer Operations (Fund 406): Establishment budget for the new operating fund includes $385,000 in one-time revenue (Transfer from Capital, ARPA) and $72,538 in ongoing revenue (Sewer Service Charge Revenue), supporting $155,200 in ongoing expenditures, of which $135,000 is for Intergovernmental Professional Services to PUD (includes a one-time truck purchase for the operator).
    • HJ Carroll JUMP Park (Fund 304): $367,500 one-time expenditure is requested to pay back the Interfund Loan ($350,000 principal, $17,500 interest) used for Phase 2 cash flow funding from Capital Improvement Fund 302.

Financials

  • Total Combined Appropriations (General Fund + Other Funds):
    • One-time Revenue: $2,489,091
    • Ongoing Revenue: $99,292
    • One-time Expense: $2,335,576
    • Ongoing Expense: $313,916
  • General Fund Totals (Fund 001):
    • One-time Revenue: $73,829 (Wellness Grants/Fingerprint Grant for Sheriff)
    • Ongoing Revenue: None specified.
    • One-time Expense: $1,195,255
    • Ongoing Expense: $275,162
  • Key General Fund Expenditure Breakdown (One-Time):
    • Assessor (GIS Salary/Benefits): $52,412
    • Auditor (Computer/Salaries Adjustment/Adobe Dues): $2,478
    • Elections (Ballots/Supplies): $65,000
    • County Administrator (Personnel/Payouts/FTE increase): $99,052
    • Planning Commission (Staff/Supplies increase): $11,568
    • Human Resources (NeoGov/Prothman): $10,500
    • Emergency Management (Software Upgrade): $21,600
    • Community Services (Transfer to Opioid Settlements F132): $254,119
    • Sheriff (Jail medical, vehicles, grants/equipment): $195,066
    • Operating Transfer to Parks (F174): $26,754 (ongoing increase is reallocated from GF)
    • Operating Transfer to Roads (F180): $286,199
    • Non-Departmental (Prof Services/Filing Fees/EV Stations): $122,157
  • Key Other Funds Totals (Revenue & Expense, excluding transfers-out already counted in GF totals):
    • Public Health (Fund 127): $86,600 Revenue (Grant) / $86,000 Expense (Related Expenses)
    • Water Quality (Fund 128): $145,000 Revenue (HOH River Lindner) / $145,000 Expense (HOH River Lindner Activities)
    • Law Library (Fund 140): $5,937 Expense (Hardbound RCWs Update)
    • Parks & Rec (Fund 174): $8,000 One-time Expense (Utilities) / $38,754 Ongoing Expense
    • Parks Improvement (Fund 175): $52,184 Revenue / $52,184 Expense (Gibbs Lake Conversion)

Alternatives

  • The Sheriff requested $60,000 originally for "Outside Care & Custody (Jail)" in the 2025 budget, but this amount was "chopped to 35K"; the current appropriation requests $25,000 ongoing plus an additional $65,000 one-time amount.

Community Input

  • A public hearing is scheduled for Monday, October 20, 2025, at 10:00 a.m. for these 3rd Quarter appropriations (separate from the Emergency Appropriations hearing on October 6th). Notice was published on October 8 and 15, 2025.

Timeline

  • 2025-06-00: New 32-hour A/P Auditor position began.
  • 2025-09-12: Assessor’s Budget submitted.
  • 2025-09-15: Planning Commission Budget submitted.
  • 2025-10-06: BoCC date for declaring the need for these appropriations.
  • 2025-10-20: Public Hearing scheduled for 10:00 a.m. to adopt the 3rd Quarter Appropriations.
  • 2026-03 or earlier: Elections expects to receive reimbursement revenue for the November 2025 election printing costs.

Next Steps

The Board will hear public testimony at the scheduled hearing on October 20, 2025, and subsequently consider approving the resolution to adopt the 2025 3rd Quarter Budget Appropriations.

Sources

  • Judy Shepherd - Finance Director
  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 36.40.100 (authorizes supplemental appropriations and sets notice requirement)
  • RCW 36.40.140 (mandates public hearing process for budget changes)
  • Washington State Department of Natural Resources Trust Land Transfer (TLT) program
  • Washington State Department of Health (DOH)
  • Washington Department of Corrections (DOC)
  • Prothman (executive search services)
  • Governmentjobs.com (NEOGOV) (recruiting platform)
  • OlyCAP (Olympic Community Action Programs)

Quilcene Skatepark Project Grant Amendment

Topic Summary

Jefferson County Public Works seeks approval for Amendment No. 1 to the Quilcene Skatepark Project grant, following the award of an additional $206,657 from the Recreation and Conservation Office (RCO). This new funding increases the total RCO grant award to $972,920, enabling the expansion of the project scope to include amenities such as utilities, concrete pathways, lighting, and seating. The project is a collaborative grassroots effort led by the YMCA and volunteers, and Jefferson County Parks and Recreation will take ownership and responsibility for future maintenance and operations upon completion.

Key Points

  • The additional RCO grant funding amounts to $206,657.
  • The grant application ranked second out of 27 applicants in the region.
  • The project is a collaboration between the YMCA (primary delivery manager), Jefferson County Parks and Recreation (future owner/operator), and local volunteers.
  • The expanded scope includes: concrete pathways (300 linear units), installation of one permanent entrance sign and interpretive signs, seating, parking development (7 new vehicle stalls, 2 accessible), utility installation (power, stormwater/rain garden, water line), and site preparation.
  • The amendment also expands the allowance for administration, architectural, and engineering (A&E) costs from 18.54% (or $120,000) to 22.00% (or $175,444.59) of the total project cost.
  • Long-term obligations for the project area include operating and maintaining the facilities for 20 years from project completion.
  • Jefferson County Parks and Recreation will assume ownership and responsibility for all future maintenance and operations, noting that skatepark maintenance is intensive (trash, restroom care, utilities, pressure washing).
  • A cultural resources survey is required for the project area (skatepark and surrounding woods) due to the terms of the agreement and potential future federal involvement.

Financials

  • Additional Grant Amount (Amendment 1): $205,657 (stated in the request) / $205,657 (stated in the agreement summary) / $206,657 (stated in the agenda line item- used in total cost)
  • Original Grant Total: $767,263.00
  • New Total Grant/Project Cost: $972,920.00
  • Funding Source: 100% RCO - Community Outdoor Athletic Facilities (COAF) grant.
  • Match Requirement: $0.00 (No match required from Project Sponsor/County).
  • A&E/Admin Limit (New): $175,444.59 (or 22.00% of the total project cost).

Alternatives

  • None specified.

Community Input

  • Project analysts cite benefit to the community, especially youth, and anticipation of local economy enhancement through tourism.

Timeline

  • 2025-02-15: Project Start Date (Period of Performance begins)
  • 2025-09-17: 60% Plans submitted to RCO (Target Date)
  • 2025-09-30: Cultural Resources Complete (Target Date)
  • 2026-06-01: Preliminary Design to RCO (Target Date)
  • 2027-04-01: Construction Complete (Target Date)
  • 2027-06-30: Agreement End Date (Period of Performance ends)

Next Steps

The Board is requested to approve Amendment No. 1 and instruct the Public Works department to return a copy. Commissioner Heidi Eisenhour will receive a separate email from the RCO for electronic approval of the amendment.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Matthew L. Tyler - Public Works Department Contact
  • Josh D. Peters - County Administrator (Reviewed)
  • Olympic Peninsula YMCA (Primary Project Sponsor)
  • Washington State Recreation and Conservation Office (RCO) - Community Outdoor Athletic Facilities (COAF)

Economic Development Memorandum of Understanding: North Olympic Peninsula Recompete Coalition (NOPRC)

Topic Summary

Jefferson County is requested to sign a Memorandum of Understanding (MOU) to formalize its and other partners' roles, goals, and responsibilities within the North Olympic Peninsula Recompete Coalition (NOPRC). The coalition, formed by Clallam and Jefferson Counties in 2023, was awarded a $35.6 million grant from the Economic Development Administration (EDA) Recompete Pilot Program in October 2024 to revitalize industries and enhance workforce development, reducing the area's Prime-Age Employment Gap (PAEG).

Key Points

  • Program Purpose: The NOPRC aims to reduce the PAEG in Clallam and Jefferson Counties by investing in key industries (marine interface, natural resources, shipbuilding/repair) and enhancing workforce and social support services.
  • Economic Context: Data from 2023 shows 2,600 individuals aged 25-54 in the two counties need living wage jobs but face skills gaps or barriers.
  • Grant Award: NOPRC was awarded $35.6 million from the EDA Recompete Pilot Program in October 2024.
  • Core Goals (for partners to pursue):
    1. Enroll 900 participants in Recompete programs over the five-year grant period (ends September 2029).
    2. Ensure 675 participants report increased income towards the anticipated $26/hour goal.
    3. Explore and secure additional public/private funding to leverage Recompete investments.
    4. Implement a workflow for data collection (EDA Qualtrics Survey) and coordinate participant/employer connections among Component Projects.
  • Jefferson County's Role: Jefferson County holds a role on the Leadership Committee of the NOPRC.
  • Governance Structure:
    • Governance Lead: Clallam County manages program functions, employee staff (Plan Coordinator, administrator, media specialist), coordinating data systems, and semi-annual reporting to EDA.
    • Component Project Leads: Olympic Community of Health (OCH), Peninsula College (PC), Port of Port Angeles (PoPA), Composite Recycling Technology Center (CRTC), North Olympic Peninsula Resource Conservation and Development Council (NODC), and Jamestown S’Klallam Tribal Capital, Inc. (JST).
    • Leadership Committee: Includes Governance, Component Project Leads, Jefferson County, Port of Port Townsend, Cities of Sequim/Port Townsend/Forks/Port Angeles, five Tribal Nations (Jamestown S’Klallam, Makah, Lower Elwha Klallam, Quileute, Hoh), and Sub-Awardees over $1M (Olympic Peninsula YMCA, Northwest School of Wooden Boat Building, Jefferson Healthcare/Jefferson County Public Hospital District No. 2, First Step Family Support Center). The Committee reviews and approves major changes and meets quarterly.

Financials

  • Total EDA Recompete Award: $35.6 million (allocated to 4 main strategic areas).
  • MOU Fiscal Impact: None specified for the MOU itself.
  • Individual Funding Responsibility: Each public agency or party shall fund its own participation in the MOU, and Component Project Leads are solely responsible for managing their costs and liabilities under their direct EDA agreements.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023 Summer: North Olympic Peninsula Recompete Coalition (NOPRC) formed.
  • 2024 October: EDA Recompete Pilot Program award received.
  • 2025-01-31: Proposed end date for the MOU/grant closeout (Term extension).
  • 2029 September: Proposed end date for the 5-year grant period.
  • Reporting Deadline: Component Project Leads report metrics to Governance by the 20th of October and April each year to meet the EDA Qualtrics deadline of October 31st and April 30th.

Next Steps

Staff requests the Board approve a motion to delegate signing authority to BOCC Chairperson Commissioner Heidi Eisenhour via electronic signature.

Sources

  • Commissioner Greg Brotherton
  • Amanda Christofferson - Grants Administrator
  • Economic Development Administration (EDA)
  • Clallam County (Governance lead)
  • Prime-Age Employment Gap (PAEG) methodology

Nurse Family Partnership Agreement with Kitsap Public Health District

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Professional Services Agreement with Kitsap Public Health District (KPHD) for $196,862.00 to support the Nurse Family Partnership (NFP) program for the period from July 1, 2025, through June 30, 2026. JCPH is the regional fiscal agency for the Department of Children, Youth, and Families (DCYF) funding, and this agreement funds KPHD to provide NFP staff, training, and supervision in a shared regional partnership across Kitsap, Jefferson, and Clallam counties.

Key Points

  • JCPH acts as the fiscal agency for DCYF Grant N-25-065 (DCYF 26-1141) for the NFP program in Kitsap, Jefferson, and Clallam counties.
  • KPHD will function as a subcontractor providing NFP services within Kitsap County.
  • The program goal is to share NFP staff, training, and supervision regionally.
  • KPHD must adhere to the NFP program model standards and maintain an approved, qualified staffing level and an active caseload, providing the required number of home visits.
  • Services include individual assessments, screenings, and referrals, aligned with NFP model requirements and Home Visiting Service Account (HVSA) measures.
  • KPHD is required to participate in local/regional early learning coalitions and early childhood partner initiatives.
  • KPHD must collect and timely enter family data into the NFP data system securely, adhering to HIPAA and JCPH/DOH data sharing agreements.

Financials

  • Total Contract Amount: Not to exceed $196,862.00
  • Duration: July 1, 2025 – June 30, 2026
  • Funding Source: Fully funded through DCYF funding, composed of Home Visiting Service Account (HVSA) funds via Dedicated Cannabis Account (DCA) and General State Funds (GFS).
  • Fiscal Impact: No negative fiscal impact to JCPH (General Fund or otherwise) as the contract is fully funded by DCYF grant through JCPH as a regional fiscal agent.
  • Reimbursement: Invoices are due by the 10th of the month for the previous month's expenses. Performance pay may be awarded for meeting DCYF milestones.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-07-01: Agreement Commencement Date
  • 2026-06-30: Agreement Termination Date (End of funding period)

Next Steps

JCPH management requests Board approval of the Contract Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Kitsap Public Health District (KPHD) - Contractor
  • Washington State Department of Children, Youth, and Families (DCYF) - Grant Funder
  • Josh Peters - County Administrator (Reviewed)

NEOGOV Recruiting Platform Contract Amendment

Topic Summary

The County Administrator's office is seeking approval for Amendment No. 1 to the Professional Services Agreement with Governmentjobs.com, Inc. (dba "NEOGOV") to include sales tax, which was omitted from the original July 2025 agreement. The use of the national talent management platform is intended to replace the County's current online recruitment system, which poses significant challenges, thereby improving the ability to attract and retain qualified staff.

Key Points

  • The current recruitment platform is cited as negatively affecting the County’s ability to recruit, due to frequent technical difficulties, slow uploads, document mismatches, and poor applicant communication.
  • NEOGOV offers a streamlined, professional, and reliably automated service for public sector recruitment, integrating with GovernmentJobs.com.
  • The platform supports the County's Strategic Plan Priority of Organizational Health by enhancing recruitment efficiency and candidate experience.
  • The original contract was approved on July 7, 2025, but excluded sales tax. This amendment updates the fee structure to include tax.
  • The total potential tax-inclusive cost for the initial three-year term is $25,900.
  • The subscription automatically renews for up to four successive one-year terms after the initial 36-month term, unless either party provides 30-day prior written notice of non-renewal.

Financials

  • Total Contract Term: Five Years (36 months initial term, plus four 12-month renewals).
  • Funding Source: General Fund 001, Human Resources (HR51810/490000).
  • Initial 3-Year Amended Cost (Including Tax): $25,900
    • Year 1 Cost: $7,124.57 (Includes $2,500 for Implementation/Training, $4,012.40 for subscription, and $612.17 for tax.)
    • Year 2 Cost: $7,705.48 (Includes $7,043.40 for subscription, and $662.08 for tax.)
    • Year 3 Cost: $11,004.83 (Includes $10,062.00 for subscription, and $945.83 for tax.)
  • Future Renewal Cost: Subscription remains the same in Year 4 as Year 3 ($10,062.00 plus tax).
  • Original 3-Year Cost (Excluding Tax): $23,577.80.

Alternatives

  • The agenda implicitly rejects the existing low-cost system due to its negative impact on recruitment and professionalism.

Community Input

  • None specified.

Timeline

  • 2025-07-07: Original contract approved by BoCC.
  • 2025-10-06: Amendment No. 1 considered.
  • 2025-02-28: Expiration Date (for the offer document).
  • Initial Term: 36 months.

Next Steps

Approve the Agreement Amendment No. 1 with Governmentjobs.com, Inc.

Sources

  • Josh D. Peters - County Administrator
  • Sarah Melancon - Human Resources Director
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Governmentjobs.com, Inc. (dba "NEOGOV") - Contractor

Commercial Property Assessed Energy Resiliency (C-PACER) Consultant Agreement

Topic Summary

The Department of Community Development (DCD) requests approval of a $100,000 Professional Services Agreement (PSA) with Pacific ECS LLC to implement the C-PACER program, specifically by conducting commercial energy audits. The C-PACER program is a voluntary statewide initiative (RCW 36.165) that enables owners of commercial properties to secure long-term, private financing for energy and resiliency improvements, with the loan recorded as a lien on the property.

Key Points

  • Program Definition: C-PACER stands for Commercial Property Assessed Clean Energy and Resiliency (RCW 36.165). The County's role is administrative; it does not provide project funding but helps owners navigate the process.
  • Contractor Selection: Pacific ECS LLC was selected from a competitive RFP process that yielded three responses by the July 30, 2025 deadline. Pacific ECS was selected on September 3, 2025.
  • Scope of Work (Consultant): The consultant will conduct commercial energy audits, review greenhouse gas reduction opportunities (especially for municipal and historic district structures), execute activities consistent with ASHRAE Level II standards, and aid in community selection of candidate structures (with the Community Action Committee - CAC).
  • Expected Deliverables:
    1. Support selected property owners with information about potential implementation grants.
    2. Provide community members with information about havens—places to go during wildfire smoke or excess heat events.
  • Strategic Impact: The project aims to reduce greenhouse gas emissions, support the tourism economy through attention to historic districts, and potentially provide critical havens for low-income populations during extreme weather.
  • Contractor Expertise: Pacific ECS emphasizes its specialized service in energy auditing, experience with Clean Buildings Performance Standard (CBPS/HB 1257) compliance, and focus on cost-effective and implementable efficiency measures.

Financials

  • Total Project Cost: $110,000
    • DCD Staff Time (covered by grant): $10,000
    • Consultant Services (PSA Amount): $100,000
  • Source of Funds: Fully covered by Washington State Department of Commerce grant contract #F24-51701-005, executed on November 27, 2024.
  • Match Requirement: None specified for the County.
  • Consultant Rate Limit: The payment to individual consultants/staff is limited to the maximum daily rate for Level IV of the Federal Executive Schedule (as of Jan 1, 2014, cited as $602.24/day or $75.28/hour).

Alternatives

  • The RFP process considered offerings from other consultant groups. None specified in the final agreement.

Community Input

  • None specified.

Timeline

  • 2024-11-27: Department of Commerce grant contract #F24-51701-005 executed.
  • 2025-07-30: Deadline for RFP submissions.
  • 2025-09-03: Pacific ECS selected as consultant.
  • 2025-10-06: Agreement commencement date.
  • 2026-03-31: Agreement termination date.

Next Steps

Approve and sign the attached contract with Pacific Environmental Consulting Services (PECS).

Sources

  • Vince Maniaci - Fire Marshal/Building Inspector (Agenda Request)
  • Chelsea Pronovost - Administrative Services Manager/Interim Director, DCD (Agenda Request)
  • Josh Peters - County Administrator (Reviewed)
  • Pacific ECS LLC (Consultant)
  • Washington State Department of Commerce (Funder of DCD staff time and consultation)
  • RCW 36.165 (C-PACER legal authority)

Amendment to Noxious Weed Control Agreement with WA State Parks

Topic Summary

The WSU Extension (Jefferson County Noxious Weed Control Board, JCNWCB) requests approval for Amendment No. 2 to its Interagency Agreement (IA 325-060) with the Washington State Parks and Recreation Commission. This action extends the agreement's period of performance until December 31, 2029, and adds $10,000 in funding for the 2025-2027 biennium to continue the survey, control, and monitoring of noxious weeds in Jefferson County State Parks.

Key Points

  • The partnership ensures that parks and campgrounds, which can act as vectors for weed spread, are monitored and controlled for noxious species.
  • Prior Amendment: Amendment No. 1 (approved in May 2024) added $6,000 to the total compensation to continue scheduled work and address additional poison hemlock infestations at Fort Worden State Park.
  • Correction noted in narrative: The previous contract total from Amendment No. 1 had an error and should have been $40,203, not $42,203.
  • The new amendment extends the contract period to 2029 to easily allow new funds to be added during the next biennium (July 2027 – June 2029).
  • Work includes mutually agreeing upon species and control approaches, providing all necessary labor/equipment/materials, and coordinating follow-up surveys.
  • Payment is based on rates defined by RCW 39.34.130.

Financials

  • Previous Total Contract Value (Original + Amend 1 revised): $40,203 (Based on correction in request narrative: $34,203 Original + $6,000 Amend 1).
  • Additional Funding (Amendment 2): $10,000 (over two years [2025-2027]).
  • New Total Contract Compensation: $50,203.00
  • Funding Source: Washington State Parks and Recreation Commission.
  • Fiscal Impact: Revenue to Fund 109. No matching funds required.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023-10-12: Original agreement execution date.
  • 2024-05-20: Amendment No. 1 approval date.
  • 2025-07-01: Start of 2025-2027 biennium funding period.
  • 2027-06-30: End of dedicated funding for current biennium.
  • 2029-12-31: New contract expiration date (Extended period of performance).

Next Steps

The Board of County Commissioners is recommended to approve Amendment No. 2.

Sources

  • Sophie DeGroot - Noxious Weed Control Coordinator (WSU Extension)
  • Washington State Parks and Recreation Commission - Contractor/Funder
  • Monte Reinders - Public Works Director/County Engineer
  • RCW 39.34 (Interlocal Cooperation Act)

Executive Search Services Agreement Amendment (Prothman)

Topic Summary

Jefferson County proposes Amendment No. 4 to the professional services agreement with Prothman for executive search services, increasing the total contract amount by $3,000 to cover continued recruitment costs for the vacant Community Development Director (DCD) position. The current total not-to-exceed amount of the contract is $144,499, and this amendment would raise it to $147,499. The amendment confirms the continued use of Prothman for executive searches and covers specific costs like a second round of advertising for the DCD Director position.

Key Points

  • The purpose of the amendment is solely to cover additional expenses for the ongoing recruitment of a Community Development Director.
  • The need for additional funds stems from the continuation of recruitment efforts (specifically a second round of advertising) for the DCD Director position. (The previous Amendment 3 added $15,000 specifically for this search).
  • The original agreement (April 2021) set a total contract limit of $99,999 over five years for various executive searches.
  • Prothman previously offered a "replacement search" warranty at an expenses-only cost if a candidate terminated or resigned within one year. Prothman waived their professional fees for the Central Services Director search as the position had been filled for less than a year after the last recruitment.
  • The contract and its service options cover Executive positions ($19,500 fee + expenses), Department Director positions ($18,000 fee + expenses), and Manager positions ($16,500 fee + expenses).

Financials

  • Amount of Increase (Amendment 4): $3,000.00
  • New Total Contract Not-to-Exceed: $147,499.00
  • Previous Amount (After Amend 3): $144,499.00
  • Original Contract Amount: $99,999 (plus expenses related to recruitments outside the fee caps).
  • Funding Source: Non-Departmental General Fund (Fund 270 is cited on CRFs).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2021-04-05: Original Professional Services Agreement executed.
  • 2022-01-24: Amendment No. 1 approved (increasing Agency Executive limit to $25,000).
  • 2023-11-13: Amendment No. 2 approved (adding $29,500, total $129,499 for Central Services Director and future CA position search).
  • 2025-05-12: Amendment No. 3 approved (adding $15,000, total $144,499 for DCD Director search).
  • 2026-04-08: Contract end date.

Next Steps

Approve the attached Amendment No. 4.

Sources

  • Josh D. Peters - County Administrator
  • Prothman Company - Consultant
  • Carolyn Gallaway - Clerk of the Board
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Dabob Bay Natural Area Expansion Support Letter

Topic Summary

The Board of County Commissioners is requested to sign a letter strongly supporting two Washington State Department of Natural Resources (DNR) Trust Land Transfer (TLT) proposals. These proposals aim to permanently preserve approximately 2,600 acres of timber trust lands remaining within the Dabob Bay Natural Area boundaries, thereby ensuring long-term conservation of land, habitats, and water quality essential for the future viability of the shellfish industry and the local ecosystem.

Key Points

  • DNR plans to use the TLT program to transfer approximately 2,600 acres of timber trust lands to permanent protection within the Dabob Bay Natural Area.
  • The TLT program benefits junior taxing districts by providing revenue through the purchase of replacement land while preserving ecologically valuable, limited income-generating parcels (like the Dabob Bay lands).
  • In 2024, DNR approved the expansion of the Natural Area's boundaries from 7,735 acres to 11,200 acres to better protect the entire ecosystem (forests, streams, wetlands, and fish/wildlife diversity, including globally rare forest types).
  • The transfer is crucial for ensuring the long-term viability of Jefferson County’s shellfish industry and fulfilling treaty reserved resources of four Tribes (not explicitly named in the letter narrative, but affirmed in background statements).
  • The County previously supported the boundary expansion in August 2023 due to the economic and ecosystem contributions of Dabob Bay.

Financials

  • None specified for the County; the letter references the DNR TLT program's structure for providing sustainable revenue for junior taxing districts.

Alternatives

  • None specified.

Community Input

  • The effort is supported by a coalition including regional and statewide conservation groups, shellfish growers, the Port Gamble S’Klallam Tribe, and the Jamestown S’Klallam Tribe (since 2020).

Timeline

  • 2020: Coalition urged DNR to expand the Dabob Bay Natural Area.
  • 2023-08: Jefferson County added support for the boundary expansion.
  • 2024: DNR approved the boundary expansion (from 7,735 acres to 11,200 acres).
  • 2025-10-06: Date of proposed letter signature.

Next Steps

Approve and sign the drafted letter of support addressed to Kenny Ocker, TLT Program Manager at DNR.

Sources

  • Commissioner Heidi Eisenhour (Requesting letter)
  • Josh Peters - County Administrator (Reviewed)
  • Kenny Ocker - TLT Program Manager, DNR
  • Washington State Department of Natural Resources (DNR) - TLT Program

Disposal of Surplus Personal Property

Topic Summary

The Central Services Department requests approval of a resolution declaring specific personal property, predominantly IT equipment, as surplus to County needs and authorizing its disposal. This property is described as worn out, broken, and/or technically obsolete equipment unsuitable for continued County purposes.

Key Points

  • The property is deemed surplus because it is broken, worn out, or outdated.
  • Notice of intent to sell this surplus property is not required per RCW 36.34.020 because the total value of each item is less than $2,500.00.
  • Surplused assets mainly include older printers (HP Color LJ, HP LJ), scanners (CANON DR series, FUJITSU FI-6770), network switches (CISCO CATALYST 2960-S, JUNIPER EX series), a Dell server, and security hardware (SONICWALL, BARRACUDA).
  • IT asset condition is listed as "OBsolete."
  • Disposal options authorized by the Board:
    • Transfer to any other government that expresses interest.
    • Transfer to any non-profit corporation.
    • Disposal at a recycling center or the Transfer Station.

Financials

  • None specified (disposal action).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

Approve and sign the attached resolution authorizing disposal. The Jefferson County Auditor is directed to remove the listed equipment from the County Equipment Inventory.

Sources

  • Shawn Frederick - Central Services Director
  • Josh D. Peters - County Administrator
  • RCW 36.34.020 (Legal basis for bypassing sale notice)

Dosewallips Rocky Brook Final Design Grant Agreement

Topic Summary

Jefferson County Public Health requests approval of a $286,000 state grant agreement with the Recreation and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) for the Dosewallips Rocky Brook Final Design project (formerly Wolcott Flats). The grant covers the period July 1, 2025, to July 1, 2027, to develop preliminary and final restoration designs for the Dosewallips River to improve salmon habitat and natural channel migration processes.

Key Points

  • Project Goal: Restore habitat for Hood Canal summer chum and Chinook salmon (plus Coho Salmon and Steelhead) by addressing alteration of the mainstem and floodplain, loss of side channel habitat, and restriction of natural channel migration.
  • Scope: The project covers River Mile (RM) 3.4 to 5.8, focusing on a pilot project area from RM 3.6 to 4.0.
  • Design Actions: Designs will incorporate engineered log jams and side channel excavation/enhancement to promote better sediment transport, pool formation, and in-channel habitat complexity.
  • Prior Work: This project follows the conceptual design phase (funded by RCO #21-1024), which included landowner outreach.
  • Modeling: Designs will use a hydraulic model based on 2023 LiDAR and topographic change detection analysis and incorporate climate-influenced flow and channel migration projections.
  • Community Engagement: The County and its contractor will continue hosting Dosewallips River Collaborative meetings and meeting with 25 individual landowners.
  • Long-term Obligations: For this planning project, the continuous obligation is confined to the period of performance (July 1, 2025 to July 1, 2027).
  • Cultural Resources: A cultural resources survey is required for the project area (Rocky Brook Final Design APE). Ground disturbance cannot begin without RCO approval of the cultural resources completion notice.

Financials

  • Total Grant Award Amount: Not to exceed $286,000.00
  • Funding Source: 100% SRFB – Puget Sound Acquisition & Restoration (State funds).
  • Match Requirement: $0.00 (No match required).
  • Federal Nexus: The project is match to a $17.4 million US Environmental Protection Agency (EPA) Puget Sound National Estuary Program grant (Assistance Listing No. 66.456), meaning EPA federal subaward provisions apply.
  • Sponsor’s Indirect Cost Rate: 10.00% of De Minimus base (MTDC).

Alternatives

  • None specified.

Community Input

  • The project is supported in the Guidance for Prioritizing Salmonid Stocks, Issues, and Actions for the Hood Canal Coordinating Council, which identified Dosewallips summer chum subpopulation as its third highest priority.
  • 25 landowners were contacted in the previous phase. Meetings are planned with the Dosewallips River Collaborative and individual landowners.

Timeline

  • 2025-07-01: Project Start Date (Period of Performance begins)
  • 2025-10-01: RFP Complete/Consultant Hired (Target Date) and Data Gathering Started (Target Date).
  • 2026-06-01: Permits Applied for (Target Date) and Preliminary Design to RCO (Target Date).
  • 2026-08-01: Special Conditions Met (Review Panel approval of preliminary design) (Target Date).
  • 2026-12-31: Final Design to RCO (Target Date).
  • 2027-07-01: Agreement End Date and Final Report Due.

Next Steps

JCPH Management recommends BOCC signature for the grant agreement. The SRFB Review Panel conditions require review and approval of the preliminary design and design report prior to advancing to final design or construction.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Josh D. Peters - County Administrator (Reviewed)
  • Recreation and Conservation Office (RCO) - Salmon Recovery Funding Board (SRFB)
  • US Environmental Protection Agency (EPA) (Federal Funder)
  • Hood Canal Coordinating Council (HCCC) (Project Guidance)

Social Support Services Contract (MCS Counseling)

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a $45,000 Sole Source Contract with MCS Counseling Group, covering the period from September 15, 2025, through June 30, 2026. This contract is necessary to provide consultation and therapeutic services for JCPH's new Alternative Environmental Enforcement Program, which aims to address code compliance issues stemming from behavioral or socio-economic challenges, deviating from traditional enforcement.

Key Points

  • Program Need: Environmental Health staff lack training in handling cases involving individuals experiencing mental health impairment, chemical dependency, hoarding disorder, physical disability, economic challenges, or homelessness. The program offers a non-traditional enforcement approach using social service intervention.
  • Contractor Selection: MCS Counseling is deemed the only sole source organization in the area with the specific experience and credentials needed, leveraging their prior knowledge gained while working with JCPH to develop the Alternative Enforcement Program.
  • MCS Scope of Work (Exhibit A):
    • Provide two hours of case management/therapeutic consultation to eligible clients per week.
    • Provide consultation and reflective supervision services to Environmental Health Staff ($4,080 budget).
    • Coordinate and conduct additional training for EHS Staff ($5,000 budget).
  • Alternative Enforcement Program Policy (Attachment 1):
    • The Program assesses cases where code violations may result from mental health disorders, hoarding, physical disability, economic challenges, and/or homelessness.
    • Staff initiates the process by issuing a "Soft Letter" noting participation is voluntary, and clients must sign a Voluntary Compliance Agreement (VCA) with a timeline (SMART Plan).
    • The Social Worker's role is to connect participants to external resources (Discovery Behavioral Health, OlyCAP, DoveHouse, etc.) and collaborate with EH staff without sharing confidential health information.
    • Termination Criteria: Participants must show progress toward compliance, and lack of progress after 90 days (defined as failure to comply with SMART Plan, failure to meet with Social Worker, or making the problem worse) leads to termination from the Program and potential liability for penalties.

Financials

  • Total Contract Amount: $45,000 (Not to exceed).
  • Contract Duration: September 15, 2025 – June 30, 2026.
  • Funding Source: Foundational Public Health Services (Fund 127).
  • Therapeutic/Consultation Services Rate: $200.00/hr.

Alternatives

  • The request states queries were sent to five local MH consultants, but MCS Counseling was determined to be the sole source for this highly specific service.

Community Input

  • None specified.

Timeline

  • 2023: Department of Health awarded JCPH $85,000 to provide social services support in complaint cases.
  • 2025-09-15: Agreement Commencement Date.
  • 2026-06-30: Agreement Termination Date.

Next Steps

JCPH management recommends approving the sole source contract for MCS Counseling.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Josh Peters - County Administrator
  • MCS Counseling Group - Contractor
  • Washington State Department of Health (DOH) (Funder)

Request for Proposal (RFP) for Community Center Management

Topic Summary

The Board of County Commissioners plans to hold a workshop to review and potentially approve the draft Request for Proposals (RFP) seeking qualified organizations to manage one or more of the Tri-Area, Quilcene, and Brinnon Community Centers. The current management agreement with Olympic Community Action Programs (OlyCap) expires on December 31, 2025. The new RFP details expanded scope requirements and focuses on addressing community feedback about service gaps.

Key Points

  • Centers Involved: Tri-Area, Quilcene, and Brinnon Community Centers, all owned by Jefferson County.
  • Current Status: The existing grant agreement with OlyCap expires on December 31, 2025.
  • New Scope of Work (Required):
    • Daily operation, scheduling, program planning, basic maintenance, custodial services, and building security.
    • Support for youth (social, emotional, developmental needs; accessing resources).
    • Assistance for the senior population (basic life-sustaining and social needs; referral center for federal/state programs).
    • Coordination with Jefferson County Extension (JCE) WSU for dedicated access to meeting/classroom space and secure, accessible storage for JCE tools (such as weed wrenches and refrigerators for plant samples).
    • Cooperative work with the American Red Cross and County DEM to provide mass care shelters during emergencies.
    • Management of utility service charges (telephone, high-speed internet, garbage, water, electric).
    • For Brinnon: Provide space for County network gear to transmit security camera feeds.
    • For Quilcene: Provide tenant agreement for the Quilcene Foodbank and sublet agreements for other community groups.
  • Custodial Requirement: The RFP includes a detailed appendix (Attachment A) outlining required daily, weekly, monthly, and annual custodial duties (e.g., mopping with peroxide-based anti-viral sanitizer, deep cleaning sinks weekly with abrasive cleaner).

Financials

  • Current (2025) OlyCap Grant: $184,067 (paid from Community Services/General Fund).
  • Future Fiscal Impact: Not yet determined; impact will be set once a new provider or providers are contracted.

Alternatives

  • Not discussed at the workshop stage; the workshop focus is discussion, feedback, and direction on the draft RFP document.

Community Input

  • The proposed RFP seeks to specifically address "community feedback on services not currently provided." The precise nature of this feedback or the resulting proposed services are not detailed beyond expanded scope requirements.

Timeline

  • 2025-10-06: RFP distributed (date of proposed approval), Workshop at 11:30 a.m.
  • 2025-10-27: Deadline for RFP questions (4:00 p.m.).
  • 2025-11-11: Deadline for RFP submissions (4:00 p.m.).
  • 2025-12-01: Interviews with selected submitters.
  • 2025-12-31: Contracts approved by BoCC.
  • 2026-01-01: New agreement commences.

Next Steps

The Board is requested to review the draft RFP content for Community Center Management and approve the document for release, or direct staff for further revisions.

Sources

  • Josh D. Peters - County Administrator
  • Shawn Frederick - Central Services Director
  • Olympic Community Action Programs (OlyCap) (Current provider)
  • Jefferson County Extension (JCE) WSU (Partner/Facility User)

Proclamations - October 2025

Topic Summary

The Board of County Commissioners will consider and likely approve three separate proclamations declaring the month of October 2025 as Resilience Awareness Month and National Disability Employment Awareness Month, and the week of October 5–11, 2025, as Mental Illness Awareness Week. These resolutions aim to raise awareness, fight stigma, promote healing/wellness, and recognize the positive impacts of various community efforts.

Key Points

  • Resilience Awareness Month (October 2025):
    • Recognizes that resilience, hope, and trauma-informed care enable healing and prevention, emphasizing the importance of social connections, safety, belonging, and empowerment.
    • Proclaims the importance of coordinating events, educational opportunities, and healing-centered spaces (a multi-day event schedule is attached).
    • Cites local data: the 2019 Community Health Assessment (CHA) highlighted the need for trauma-informed care education, reinforcing the County Strategic Plan 2024-2028 community resilience objective.
  • Mental Illness Awareness Week (MIAW, October 5-11, 2025):
    • Declares October 10, 2025, as World Mental Health Day.
    • Cites national statistics: 1 in 5 adults (59.3 million) experience a mental health problem yearly; 90% of people who die by suicide show symptoms of a mental health condition.
    • Mentions collaborative local efforts by NAMI Jefferson County, Discovery Behavioral Healthcare, community partners, and legislators to reduce stigma and provide resources.
  • National Disability Employment Awareness Month (October 2025):
    • Recognizes the positive impact of employees experiencing disabilities on the American workforce, fostering adaptive, collaborative, and productive work cultures.
    • Calls for acknowledgement of local businesses that employ people experiencing disabilities, noting that JeffCo residents age 14 or older experiencing a disability can receive individualized job-related support services (via Cascade Community Connections).
    • A list attached recognizes 26 local businesses (e.g., Anchor restaurant, Jefferson Healthcare, Henery Hardware, QFC, Safeway) for employing individuals with intellectual/developmental disabilities.

Financials

  • None specified (Proclamations have no fiscal impact).

Alternatives

  • None specified.

Community Input

  • Proclamations are requested by:
    • Minnie Whalen, Director, Clallam Resilience Project
    • Anne Dean, Olympic Peninsula YMCA
    • Patrick Johnson, NAMI local chapter
    • Val Phimister, NAMI local chapter
    • Bonnie Obremski, Intellectual & Dev. Disabilities Coordinator (via JCPH)

Timeline

  • 2025-10-05 to 2025-10-11: Mental Illness Awareness Week.
  • 2025-10-10: World Mental Health Day.
  • 2025-10-06: Date of proclamation approval.

Next Steps

Approve all three proclamations.

Sources

  • Minnie Whalen - Director of Resilience Project
  • Dr. Allison Berry - Public Health Officer (Implicit involvement in CHA)
  • Patrick Johnson, Val Phimister - NAMI local chapter
  • Bonnie Obremski - Intellectual & Dev. Disabilities Coordinator
  • Cascade Community Connections (Supported employment provider)

Cancellation of Unclaimed Warrants

Topic Summary

The Board of County Commissioners is requested to approve a resolution authorizing the cancellation of 37 outstanding warrants (36 claims/accounts payable and one payroll checks) that have remained unclaimed for over one year from their date of issue. This action is mandated by state law (RCW 39.56.040 and RCW 63.30.040).

Key Points

  • Warrants (claims/payroll) must be canceled if not presented within one year of issue or call, as required by RCW 39.56.040 and RCW 63.30.040.
  • A list of 36 accounts payable and one payroll checks issued between July 1, 2023, and June 30, 2024, is attached for cancellation.
  • Examples of payees include individuals (e.g., Emma Dieckmann, Nathaniel Ashford, Joseph Mann) and organizations (e.g., Nutrition First, All Save Const & Management).

Financials

  • Total Amount of Cancelled Warrants (Claims + Payroll): $2,298.63 (Calculated sum of listed outstanding warrants).
  • Fiscal Impact of Action: Funds equivalent to the canceled warrants are credited back to the issuing county fund.

Alternatives

  • None. Required by RCW.

Community Input

  • None specified.

Timeline

  • Warrants listed were issued between 2023-07-01 and 2024-06-30.
  • 2025-10-06: Date of proposed resolution approval.

Next Steps

Approve the resolution authorizing the Auditor and Treasurer to cancel the records of the outstanding warrants.

Sources

  • Brenda Huntingford - Auditor
  • Josh Peters - County Administrator
  • RCW 39.56.040 (Cancellation procedure for unpresented warrants)
  • RCW 63.30.040 (Defines abandonment period of one year for claims/wages)

Kitsap Public Health District Nurse Family Partnership Agreement

(This topic is already summarized in detail as part of the CONSENT AGENDA review under "Nurse Family Partnership Agreement with Kitsap Public Health District.")

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Social Support Services Contract (MCS Counseling)

(This topic is already summarized in detail as part of the CONSENT AGENDA review under "Social Support Services Contract (MCS Counseling).")

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Commercial Property Assessed Energy Resiliency (C-PACER) Agreement

(This topic is already summarized in detail as part of the CONSENT AGENDA review under "Commercial Property Assessed Energy Resiliency (C-PACER) Consultant Agreement.")

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Quilcene Skatepark Project Grant Amendment

(This topic is already summarized in detail as part of the CONSENT AGENDA review under "Quilcene Skatepark Project Grant Amendment.")

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North Pacific Coast Marine Resources Committee (NPC MRC) Funding Amendment

Topic Summary

Jefferson County Public Health seeks approval for Amendment No. 1 to an Interagency Agreement with the Washington State Department of Fish & Wildlife (WDFW) to support the North Pacific Coast Marine Resources Committee (NPC MRC) and its projects for the period July 1, 2025, through June 30, 2027. This amendment adds $99,348, increasing the total contract value to $139,348, and expands the Statement of Work to include four key educational and research projects aimed at supporting ecosystem health and salmon recovery.

Key Points

  • Program Goal: Support the administrative capacity of the NPC MRC and fund projects aligned with WDFW Coastal MRC Program goals: understanding, stewarding, and restoring marine and estuarine ecological processes.
  • Amendment Scope: Increases funding for Task 1 (MRC Coordination) by $37,500 and adds four new projects (Tasks 3-6) focused on youth engagement, citizen science, and natural hazards research.
  • New Projects (Tasks 3-6):
    • OC-ROV Competition: Coordinate and implement the Marine Advanced Technology and Education (MATE) Olympic Coast Remotely Operated Vehicle (ROV) Competitions in Forks (2026, 2027), targeting approximately 75 students at two workshops each year.
    • Dead bird citizen science (COASST): University of Washington (COASST) will expand an existing internship program for outer coast youth to conduct beached bird surveys, supporting student aspirations in STEM fields.
    • Natural Hazards Research (10,000 Years Institute): Study and date up to three coastal landslides north of Rialto Beach to gather data on the Cascadia subduction zone and monitor coastal retreat, engaging high school students.
    • ICEtree (Stony Brook University): Build a new, high-resolution Cordilleran Ice Sheet (CIS) chronology using ancient trees uprooted by the CIS, collaborating with Peninsula College and Quillayute Valley Middle School students.
  • Governance: The MRC designates a representative/alternate to attend Washington Coastal Marine Advisory Council (WCMAC) meetings.

Financials

  • Original Contract Total (7/1/25 – 6/30/27): $40,000.00 (all for Task 1: MRC Coordination).
  • Amendment Amount (Additional): $99,348.00
  • New Total Contract Amount: $139,348.00
  • Project Budget Breakdown (Amendment funds $99,348):
    • MRC Coordination (Task 1 increase): $37,500 (New total $77,500)
    • OC-ROV Competition (Task 3): $10,398
    • Dead bird citizen science (Task 4): $20,477
    • Natural hazards research (Task 5): $10,647
    • ICEtree (Task 6): $20,326
  • Funding Source: State General Fund administered through the WDFW Coastal MRC Program. No match requirements for Jefferson County.

Alternatives

  • None specified.

Community Input

  • Collaborating partners listed for the new projects include the National Marine Sanctuary Foundation, UW Coastal Observation and Seabird Survey Team (COASST), 10,000 Years Institute, and Stony Brook University.

Timeline

  • 2025-07-01: Contract Period begins.
  • 2027-06-30: Contract Period ends.
  • 2027-07-15: Final reports due for both fiscal years.

Next Steps

JCPH Management recommends BOCC signature for the Interagency Agreement Amendment.

Sources

  • Pinky Feria Mingo - Environmental Public Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Washington State Department of Fish & Wildlife (WDFW)
  • National Marine Sanctuary Foundation
  • University of Washington Coastal Observation and Seabird Survey Team (COASST)
  • 10,000 Years Institute
  • Stony Brook University
  • Washington Coastal Marine Advisory Council (WCMAC)

Washington State DOH Consolidated Contracts Amendment 8

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 8 to its Consolidated Contract (CC-25-001) with the Washington State Department of Health (DOH), increasing the total maximum consideration by $71,556 to $5,807,609 over the period January 1, 2025, through December 31, 2027. The amendment primarily funds the Onsite Sewage System (OSS) Local Management Plan (LMP) implementation for the 2025-2027 biennium and adjusts funding for the WIC Nutrition Program and other Public Health services.

Key Points

  • Overall Purpose: To provide public health services to Washington State residents, funded by state and federal grants.
  • OSS LMP Implementation (New & Amended):
    • One-time Adjustment (Jan 1 - Jun 30, 2025): Removes $8,763 from the Small Onsite Management (ALEA) fund and adds it to the SFY25 Wastewater Management-GFS fund (a cost neutral reallocation of $43,020 total for the period).
    • New Funding (Jul 1, 2025 - Jun 30, 2027): Adds $75,004 in new funding for the 2025-2027 biennium (including $31,822 from SFY27 Wastewater Management-GFS and $43,382 from ALEA).
    • OSS Goals: Targets include increasing OSS compliant with inspections from 432 to 550 in Marine Recovery Areas (MRAs) and from 1,446 to 1,900 countywide (Jan 1 - Jun 30, 2025 period).
    • OSS Activities: Include database maintenance (Energov configuration, API development), Operations & Maintenance Program Administration (compliance tracking, failure/repair tracking), Education/Outreach (social media, in-person classes), and a Homeowner Inspection Rebates/Incentives Program (up to $350 per rebate for low-income pumping/inspections).
  • WIC Nutrition Program (Amended): Reduces FFY25 USDA WIC Client Services Contracts funding by $3,448 due to negotiated and agreed-upon volunteer recoveries.
  • Other Program Adjustments (Revenue Increases/Transfers in Exhibit B-8):
    • FFY25 PHEP BP2-CDC-LHJ Partners: $19,527 for 7/1/25-6/30/26.
    • FFY26 MCHBG LHJ Contracts HRSA YR1: $36,700 for 10/1/25-9/30/26.
    • SFY26 Sch Based Hlth Cent 1225 Proviso: $140,000 for 7/1/25-6/30/26.
    • SFY26 Drug User Health Program: $80,500 for 7/1/25-6/30/26.
    • SFY26 Sexual & Rep Hlth Cost Share: $47,404 for 7/1/25-12/31/25.
    • SFY26 FPHS-LHJ Funds-GFS: $2,203,000 for 7/1/25-6/30/26.

Financials

  • Total Increase (Amendment 8): $71,556
  • Revised Total Maximum Consideration for CC-25-001: $5,807,609 (January 1, 2025 - December 31, 2027 Term).
  • Funding Source: State and Federal grants provided by DOH. Fund 127 (Public Health).
  • OSS LMP Implementation (Jul 1, 2025 - Jun 30, 2027): $75,004 in new State funding.
  • WIC Adjustment: -$3,448 reduction in FFY25 WIC Client Services.
  • Indirect Rate (JCPH): 27.38% (Public Health).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-01-01: Contract Period begins.
  • 2025-07-01: New OSS LMP Implementation period begins (Task 2 with $75,004 funding).
  • 2027-12-31: Consolidated Contract Period ends.

Next Steps

JCPH Management recommends BoCC approval of Consolidated Contract Amendment #8.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DOH) - Funder
  • Ahlers & Associates (DOH data contractor)

2026 Emergency Management Budget Workshop

Topic Summary

The Department of Emergency Management (DEM) Director requests a workshop to brief the Board on the proposed 2026 Emergency Management Budget. The presentation will focus specifically on the department's General Fund "add request" and the volatile state of grant revenue, noting expected reductions in federal pass-through funds. The purpose is strictly for informational exchange, as serious scrutiny is required given General Fund revenue decline and rising costs.

Key Points

  • Add Request Focus: DEM will provide justification for its General Fund add request, which requires scrutiny due to declining General Fund revenue and increasing costs across the County.
  • Mission: Plan for, administer, and execute a comprehensive program of disaster mitigation, preparedness, response, and recovery.
  • Staffing: 2 full-time staff, 4 part-time grant-funded staff.
  • Budget Request: $353,000 (2026 budget request; approximately $57,000 anticipated from FEMA grants).
  • Budget Add: $10,131 is requested for Travel/Training (current budget at $2,500), justified by the need to support training, professional development, and credentialing for six staff and select volunteers, aligned with DEM best practices.
  • Grant Status Concerns:
    • State Homeland Security Grant Program (SHSP) grants face cuts of 25% (potential reduction from $37k to $28k).
    • FEMA rejected the majority of Washington state projects.
    • Period of performance is reduced to one year.
    • FEMA now requires immigration data that Washington state is unable to provide.
    • Federal government shutdowns may cause further funding delays.

Financials

  • 2026 Budget Request (Total): $353,000 (approx.).
  • Requested Increase in Travel/Training: $10,131 (General Fund add).
  • Estimated FEMA Grant Revenue: ~$57,000 (Subject to reduction).

Alternatives

  • Staff noted a local effort to mitigate training deficiency: Brad Brooks has obtained a State Instructor Cert to teach classes locally.

Community Input

  • Primary "customers" are cited as "All county residents, 'Whole Community.'"

Timeline

  • DEM developed a Credentialing Plan in late 2024.
  • Workshop is scheduled for 10:15 a.m. on October 6, 2025.

Next Steps

The Board is directed to listen and ask questions; no action is required on DEM's request at this time. The County Administrator and Finance Director will schedule a later workshop to provide their recommendation on all General Fund add requests.

Sources

  • Willie Bence - Emergency Management Director
  • Dr. Allison Berry - Public Health Officer (Monthly update precedes workshop)
  • Josh Peters - County Administrator (Reviewed)
  • FEMA (Federal Emergency Management Agency)
  • Brad Brooks (DEM staff member)

Legislative Adoption of 2026 Equipment Rental and Revolving (ER&R) Rates (Roads)

Topic Summary

The Board of County Commissioners is requested to adopt the Equipment Rental and Revolving (ER&R) fund rental rates for the County Road Program for the 2026 calendar year. This annual adoption is mandated by WAC 136-600 and is critical for ensuring the County remains eligible to receive motor vehicle fuel tax (MVFT) revenue, which provides approximately $1.5 million annually for road maintenance.

Key Points

  • Regulatory Requirement: WAC 136-600 requires the legislative authority to annually review and adopt the ER&R fund rates for the county road program. The adopted rates, resolution, and ER&R fund management policy must be submitted to the County Road Administrative Board (CRAB) by April 1st each year.
  • Fiscal Importance: Compliance ensures the County maintains its certificate of good practice, necessary for receiving approximately $1.5 million annually in motor vehicle fuel tax (MVFT) revenue.
  • Internal Change: In mid-2024, the County Administrator moved the ER&R and Fleet program under the supervision of the Public Works Director/County Engineer to ensure WAC 136-600 requirements are met.
  • Rate Determination: Rates, certified by the County Engineer as required by RCW 36.80.030, must incorporate estimated service life (years/remaining), replacement cost, salvage value, operating and maintenance costs, facilities costs, and ER&R program administration.
  • ER&R Management Policy (Key Principles):
    • Maintain customer-department rental-rate stability.
    • Rates cover all costs (maintenance, repair, fuel, overhead, future replacement).
    • Unrestricted Net Current Assets should be no less than 25% of the lifetime accumulated depreciation for all assets.
    • Program Overhead (management, administration) is distributed equally as a flat monthly charge to each asset's rental rate (Section 9.1.d).
    • Fleet does not reconcile profit/loss at the per asset level, focusing instead on consistent rates across asset classes (Section 9.4).

Financials

  • Projected 2026 Road Fund Expenditure on Rentals: Approximately $2 million (paid to ER&R).
  • External Funding at Risk (MVFT): Approximately $1.5 million annually if compliance fails.
  • Rate Components (Annual): A table lists dozens of Road Department assets (mostly trucks, plows, and heavy equipment) with various estimated annual costs for Depreciation, Replacement, O&M, Overhead, and Fuel.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2026-01-01: Effective date of the adopted ER&R rental rates.
  • 2026-04-01: Deadline for submitting the adopted rates, resolution, and policy to CRAB.

Next Steps

The legislative authority is asked to approve the 2026 equipment and vehicle rental rates for the county roads program by enacting the attached resolution.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Josh Peters - County Administrator (Reviewed)
  • Washington Administrative Code (WAC) 136-600 (Governing law)
  • RCW 36.80.030 (Use of county road funds)
  • County Road Administration Board (CRAB)

DCD Fee Schedule Workshop: Repetitive Build Program and Technology Fee

Topic Summary

The Department of Community Development (DCD) Fire Marshal/Building Inspector requests a workshop to discuss two potential updates to the DCD Fee Schedule: implementing a repetitive build program and updating the technology fee. The repetitive build program is necessitated by large-scale development and is intended to streamline the permit review process for standardized construction, similar to Kitsap County's "Basics" program.

Key Points

  • Repetitive Build Program: Aims to streamline review and fee collection for an abbreviated permit process applicable to large-scale development.
  • Historical Context: An SOP (Standard Operating Procedure) for a repetitive build program, modeled on Kitsap County’s "Basics" program, was developed years ago but was not implemented due to lack of conducive development activity at that time.
  • Technology Fee Update: An increase or update is needed for the technology fee charged for permits to accurately reflect current technology maintenance requirements for the Enterprise Permitting + Licensing (EPL) system.
  • Fee Goal: New fees should reflect an accurate representation of the time encompassed in the review process.

Financials

  • Workshop Fiscal Impact: None specified for the workshop itself; the changes will result in adjustments to fee revenues.
  • Implementation Impact: An increase in the technology fee will be applied to all permits issued through EPL.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Workshop scheduled for 11:00 a.m. on the agenda.

Next Steps

Staff recommends the Board grant the workshop for discussion, feedback, and direction that will lead to eventual ordinance adoption and implementation of the program and fees.

Sources

  • Phil Cecere - Fire Marshal/Building Inspector
  • Josh D. Peters - County Administrator
  • Kitsap County ("Basics" program analogy)
  • DCD (Department of Community Development)
  • EPL (Enterprise Permitting + Licensing software)

Advisory Board Appointments (IDDAB and MRC)

Topic Summary

The Board of County Commissioners plans to approve the appointment of three individuals to two key advisory boards: Steve Kemper to the Intellectual and Developmental Disabilities Advisory Board (IDDAB), and Tim Behrenfeld (District #1 Representative) and Steve King (City of Port Townsend Representative) to the Jefferson County Marine Resources Committee (MRC).

Key Points

  • Intellectual and Developmental Disabilities Advisory Board (IDDAB):
    • Steve Kemper is recommended for appointment following a vote by the IDDAB at its regular meeting on September 23, 2025.
    • No fiscal impact associated with this appointment.
  • Jefferson County Marine Resources Committee (MRC):
    • Tim Behrenfeld moves from an Alternate District 1 position to a voting District #1 Representative. His term fills an unexpired term ending August 3, 2027.
    • Steve King is recommended for the City of Port Townsend Representative position. His term will expire on October 6, 2029.
    • The City of Port Townsend MRC appointment does not require advertising per MRC By-Laws.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-09-23: IDDAB voted to recommend Steve Kemper.

Next Steps

Approve the appointments.

Sources

  • Apple Martine - Director, Jefferson County Public Health
  • Bonnie Obremski - Intellectual & Dev. Disabilities Coordinator
  • Wendy Housekeeper - Executive Assistant
  • Josh D. Peters - County Administrator

Judicial Funding Request for September 2025 Jury Fees

Topic Summary

The District Court Jury Manager requests approval of a jury fee voucher totaling $758.00 to cover the costs associated with jury service for September 2025. The expense covers payment to jurors (based on a $15.00 per day rate plus mileage) for one trial held in District Court.

Key Points

  • The request is for jury costs incurred by Jefferson County Superior and District Courts in September 2025.
  • Superior Court had 0 jury trials.
  • District Court held 1 jury trial (Case # 4A0455876).
  • Costs cover mileage and a $15.00 per day rate for reporting jurors.

Financials

  • Total Fiscal Impact: $758.00 (from account D.C. 51240 490121).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Voucher dated September 25, 2025.

Next Steps

Approve payment of the Superior/District Court Jury Fees voucher.

Sources

  • Ann Kolbe - District Court Jury Manager
  • Josh Peters - County Administrator

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