MEETING: Commissioners Meeting at Mon, Oct 06, 09:00 AM

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JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING SUMMARY

DATE: 2025-10-06

Public Comment, Shellfish Farming, and Environmental Claims

Metadata

  • Time Range: 00:01:17–00:04:17
  • Agenda Item: Public Comment
  • Categories: natural resources, land use, ecosystem health

Topic Summary

Gordon King used his public comment time to challenge claims made during an August 2025 meeting regarding shellfish farm permit applications and their impact on endangered species. King refuted statements that 30% of Washington tidelands are used for shellfish farms and that the industry’s expansion is causing declines in Chinook salmon and marbled murrelet populations. He provided specific acreage data from federal documents to assert that shellfish farming acreage has, in fact, decreased since 2015.

Key Discussion Points

  • Gordon King (Bell Street resident) supported a shellfish farm permit application on Shine Hook Clout, which had faced opposition in August 2025 [00:01:23].
  • A previous commenter, identified as a retired federal forest manager, had claimed over 30% of Washington state tidelands were dedicated to shellfish farms [00:02:04].
  • The retired manager also claimed that the increase in shellfish farms coincided with a precipitous drop in endangered Chinook salmon and marbled murrelet [00:02:12].
  • King cited the US Army Corps Biological Assessment (October 2015, page 90), stating that Washington has 216,000 acres of tideland, of which 38,000 acres (18%) are agriculture, with only 10.3% being active aquaculture [00:02:44].
  • Active tidelands in Hood Canal North and Puget Sound amount to 4,600 acres (2.15% of Washington tidelands and 3.7% of Puget Sound/Hood Canal tidelands) [00:03:10].
  • Citing a Moraine Fisheries document (WCR2014, Dash 1502), King stated that as of August 6, 2024, 34,135 active and fallow acres of shellfish activities were authorized by the Seattle District, representing a decrease of 334 acres from 2023 [00:03:42].
  • King urged the Commissioners to verify public commenters' claims before granting them credence [00:04:04].

Public Comments

  • Gordon King (Bell Street): Cautioned against blaming the decline of Chinook salmon on shellfish farming, citing federal data that demonstrates aquaculture acreage has not increased in recent years and that a high percentage of previously permitted acreage is fallow.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational.
  • Vote: No vote taken.
  • Next Steps:
  • Commissioner Dunley: Will follow up on information provided by Gordon King [00:18:10].

Public Comment: Solid Waste and Tipping Fees

Metadata

  • Time Range: 00:05:12–00:06:46
  • Agenda Item: Public Comment
  • Categories: operations, services, budgeting

Topic Summary

Jim Friedman thanked the Commissioners for installing speed signs in Quilstein and then advocated for an increase in county solid waste tipping fees. He argued that the hesitation to raise fees limits potential solutions for improving recycling contamination and reducing long lines at the Port Townsend Transfer Station. He compared the current Jefferson County fee to that of Clallam County and the amount paid by curbside and South County residents to suggest that the county has room to increase the fees.

Key Discussion Points

  • Jim Friedman (Quilstein resident) thanked the Commissioners for the installation of speed signs in Quilscene, noting they noticeably make cars slow down [00:04:54].
  • He addressed the upcoming solid waste changes, noting there appears to be a "continued hesitation towards increasing tipping fees," which limits available solutions [00:05:24].
  • Friedman stated that Clallam County has tipping fees of $240, significantly higher than Jefferson County’s "180-something dollars" [00:05:58].
  • He noted that South County residents pay $300 per ton, a similar amount paid by curbside collection customers [00:06:09].
  • Friedman asserted that 60% of customers at the Port Townsend Transfer Station already pay more than the base $187 fee due to hitting minimum charges [00:06:24].
  • He requested that the Commissioners encourage staff to raise tipping fees to open the door to more solutions [00:06:40].

Public Comments

  • Jim Friedman (Quilstein): Encouraged increasing tipping fees in the Solid Waste program to align with neighboring counties and fully fund solutions to address recycling contamination and long lines.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • Tipping Fees (Jefferson County): $180-something per ton, with some customers effectively paying more than $187 due to minimum charges [00:05:58].
  • Tipping Fees (Clallam County): $240 per ton [00:05:58].
  • Tipping Fees (South County Residents): $300 per ton [00:06:09].

Alternatives & Amendments

  • Friedman suggested he has a solution that addresses both recycling contamination and long lines, conditional on increasing tipping fees [00:05:31].

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational.
  • Vote: No vote taken.
  • Next Steps:
  • Commissioner Dunley: Will look into James Friedman’s comment and send him a message to set up a time to talk [00:18:23].
  • Commissioner Eisenhour: Noted that the Solid Waste Advisory Committee (SWAC) is currently holding conversations about tipping fees and is striving to keep them low [00:25:21].

Metadata

  • Time Range: 00:07:02–00:08:54
  • Agenda Item: Public Comment & Prothman Amendment No. 4
  • Categories: personnel, contracts, budgeting

Topic Summary

Jean Ball expressed strong opposition to approving an additional $3,000 for the Prothman consulting contract, arguing that the expense was not included in the original agreement and should be absorbed by the contractor. She characterized the expense as a "bait and switch," found the nearly $150,000 cost of service obscene, and criticized the initial DCD Director search process for incompetence and mismanagement.

Key Discussion Points

  • Jean Ball questioned the additional $3,000 expense for the Prothman RFP, asking why it was not included in the original contract [00:07:09].
  • She argued that if the contractor (Prothman) did not anticipate the expense, they should absorb it [00:07:27].
  • Ball stated that the County has already paid $147,499 and criticized the service as not being worth anything close to $150,000, calling the price "obscene" [00:07:39].
  • She asserted that the DCD hiring process demonstrated "incompetence and mismanagement," resulting in a "flop of a process" due to a mismatch between the job description and the candidate sought [00:07:58].
  • Ball suggested the County would have been better served hiring an "in-house staffer" to conduct the outreach [00:08:22].

Public Comments

  • Jean Ball (Quilstein): Opposed the additional fee for the Prothman contract, calling the DCD Director hiring process incompetent and the total cost (nearly $150,000) obscene.

Supporting Materials Referenced

  • The amendment seeks $3,000 to cover continued recruitment costs for the DCD Director position, increasing the total contract not-to-exceed amount to $147,499 (Source: Prothman Amendment 4).

Financials

  • Total Paid to Prothman (as stated by commenter): $147,499 [00:07:39].
  • Requested Increase (Amendment 4): $3,000 [00:07:09].

Alternatives & Amendments

  • Ball suggested hiring an in-house staffer for outreach instead of using a consultant [00:08:22].

Outcome, Vote, and Next Steps

  • Decision: Amendment No. 4 was approved later under the Consent Agenda.
  • Vote: Approved 2-0 (Eisenhour, Dunley).
  • Next Steps:
  • Commissioner Dunley: Defended the consultant, stating they have followed their obligations, and that the additional charge is "well within their contract" and allowable [00:19:14].
  • Commissioner Eisenhour: Clarified that the $147,499 represents five years of work and multiple searches (two CA, a Central Services, and two DCD Director searches), and that the $3,000 explicitly covers the cost of advertising for the second round of searches [00:22:19, 00:23:26].

Public Comment: Olympic National Park and Trust Land Transfer

Metadata

  • Time Range: 00:09:19–00:11:20
  • Agenda Item: Public Comment
  • Categories: operations, land use, infrastructure

Topic Summary

Ed Bowen raised three topics: the lack of transparency from Olympic National Park regarding the removal of the South Shore Road temporary bridge, the limited public information at a recent FIRE Summit meeting, and opposition to the letter of support for the Trust Land Transfer (TLT). He specifically opposed the TLT letter because it lacked sufficient detail about the land types and trust involved.

Key Discussion Points

  • Ed Bowen (West Jefferson resident) requested that the Commissioners stay on top of Olympic National Park to get clear plans regarding when and how they plan to remove the temporary bridge on South Shore Road [00:09:30].
  • Bowen commented on the recent FIRE Summit meeting, noting that it took 1 hour and 20 minutes to get into the meeting, causing the general public to miss information from the "fire boss" for Olympic National Forest and Park [00:09:59].
  • He voiced opposition to the letter of support for the Trust Land Transfer (TLT), citing a lack of information in the letter about whether the lands were "01 lands" or "03 land," and which specific trust was involved [00:10:57].
  • He stated that decisions are being made before the public has a chance to know what is being discussed [00:11:14].

Public Comments

  • Ed Bowen (West Jefferson): Requested action on the South Shore Road bridge removal timeline and opposed the unfurnished letter of support for the Trust Land Transfer (TLT).

Supporting Materials Referenced

  • The agenda included a request to sign a letter supporting DNR's TLT proposals for the Dabob Bay Natural Area Expansion (Source: Dabob Bay Natural Area Expansion Support Letter).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational.
  • Vote: No vote taken.
  • Next Steps:
  • Commissioner Dunley: Agreed that clarifying the Olympic National Park's plan for the temporary bridge removal is necessary and stated the County would follow up [00:20:27].
  • Commissioner Eisenhour: Noted that the TLT letter supports the conceptual idea of using TLT to expand the Day Bob Natural Area, an effort the County has supported for "decades" [00:26:08].
  • Commissioner Eisenhour: Clarified that the application itself (containing the detailed data) was just submitted and that the actual transfer would occur in the 2027-2029 biennium [00:27:37].

Public Comment: Recycling Privatization Ordinance and Tariff Concerns

Metadata

  • Time Range: 00:11:40–00:15:14
  • Agenda Item: Public Comment
  • Categories: services, ordinances, contracts

Topic Summary

Tom Tierche expressed concerns about the upcoming public hearing on the ordinance to privatize recycling and shared details from the hauling contractor's tariff that he believes will significantly reduce the amount of material recycled. He specifically criticized the proposal for using three small 18-gallon bins instead of one large commingled bin (as used in Clallam County) and pointed out that the new rules would prohibit the current practice of setting large, flattened cardboard boxes beside the bins.

Key Discussion Points

  • Tom Tierche (Jefferson County resident) announced he would send a detailed email regarding concerns about the private recycling proposal ahead of next week's hearing [00:11:58].
  • He noted the hearing is specifically for an ordinance to "guarantee a certain minimum level of service" should the privatization be adopted [00:12:08].
  • Tierche criticized not having the full 30-page tariff from Murray's Disposal (aka Olympic Disposal/Waste Connections), noting the hearing notice only included a two-page excerpt [00:12:57].
  • He focused on the proposed system of providing Three 18-gallon recycling bins, noting that putting clean corrugated cardboard next to the bin leads to load rejection, but mixing it with paper contaminates the paper (which then cannot be bought by PT Paper) [00:13:22, 00:14:03].
  • Tierche argued that this proposal would reduce the amount of material recycled by a lot, particularly large Amazon boxes [00:14:13].
  • He asked why Jefferson County is not proposing the same system as Clallam County, which uses one giant bin for commingled single-stream recycling [00:14:35].
  • He characterized the three-bin system as a "step backward" [00:14:50].

Public Comments

  • Tom Tierche (Jefferson County resident): Strongly urged the Commissioners to scrutinize the full tariff for the proposed private recycling plan, warning that the small bin/no side-cardboard policy would reduce overall recycling volume.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Tierche referenced Clallam County’s use of one large commingled recycling bin as a potential alternative [00:14:35].

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational.
  • Vote: No vote taken.
  • **Next Steps
  • Commissioner Dunley: Stated he appreciated the consistent input that forms his "continuing education" [00:20:58].
  • Commissioner Dunley: Referenced his experience with the City of Port Townsend system, where tying up large, flat corrugated cardboard next to the bins does get taken [00:21:25].
  • Commissioner Dunley: Committed to looking into the contract details and comparing it to the Clallam County contract [00:21:40].

Fire Marshal Announcement: Burn Regulations

Metadata

  • Time Range: 00:16:00–00:18:03
  • Agenda Item: Fire Marshal Update
  • Categories: public safety, ordinances

Topic Summary

Jefferson County Fire Marshal Phil Cecier provided an update on the burn regulations, noting that the regulations that expired on September 30th were adjusted from high risk to moderate risk, and that the burn ban would be further reduced to low risk by October 15th, provided that weather trends remain favorable. This reduction allows for small recreational fires, but large brush burns will remain prohibited until more moisture returns to the area, consistent with the Fire Chiefs' request.

Key Discussion Points

  • Fire Marshal Phil Cecier provided an update following the Fire Safety Summit [00:16:06].
  • Burn regulations expired on September 30th and were then reduced from high risk to moderate risk [00:16:23].
  • The regulations will be reduced to low risk on October 15th, barring severe drying or warm weather [00:16:34].
  • As of October 1st, recreational fires (small campfires) are allowed [00:17:00].
  • The Fire Chiefs requested that large brush burns remain prohibited until more moisture comes in [00:17:07].
  • Cecier confirmed that despite the beautiful weekend, overnight temperatures and humidity levels are allowing for good "recovery" (humidity coming up in the evenings) [00:17:34, 00:17:50].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational update on burn restrictions.
  • Vote: No vote taken.
  • Next Steps:
  • Fire Marshal Cecier: Scheduled a fire chief's meeting immediately after the BoCC meeting to update the relevant parties [00:17:18].

Metadata

  • Time Range: 00:28:36–00:35:15
  • Agenda Item: Consent Agenda
  • Categories: contracts, permits, financial, public health, infrastructure

Topic Summary

The Commissioners reviewed the Consent Agenda, pulling specific items for clarification regarding acronyms, contract scope, and numerical typos. The C-PACER contract definition of "Community Action Committee" was clarified to mean the "Climate Action Committee," and a typo in the amount for DOH Consolidated Contracts Amendment 8 was corrected ($71,556 vs. the $77,556 noted on the request form). All items within the Consent Agenda were determined to be in order and the entire slate was approved unanimously.

Key Discussion Points

  • Commissioner Dunley asked for clarification on item #9, the C-PACER contract, regarding the "Community Action Committee" tasked with making decisions on eligible structures [00:28:55].
  • C-PACER Clarification: County Administrator Josh Peters and DCD staff member Chelsea Pronovost confirmed that "Community Action Committee" was a typo in the original grant award and refers to the Climate Action Committee (CAC), which assisted in the program's original inception [00:29:47, 03:00:50].
  • Commissioner Dunley noted that the CAC vice chair (himself) had not yet heard about the program being on their docket and that DCD and CAC share responsibility [00:31:29, 00:31:55].
  • Commissioner Eisenhour noted a possible typo in item #15, DOH Consolidated Contracts Amendment 8, where the contract review form quotes $71,556 but the Agenda Request states $77,556 [00:32:54].
  • DOH Contract Clarification: DCD staff member Carolyn [Gallaway] confirmed the contract amount is $71,556, and noted that the error on the agenda cover sheet would be corrected [00:33:53].
  • Commissioner Eisenhour expressed satisfaction that additional funding for projects such as the Quilcene Skatepark Project (RCO Grant) were external funding (grants) and not generating extra county money [00:34:22].
  • Commissioner Eisenhour lauded the funding for the Nurse Family Partnership in collaboration with Kitsap County as an "incredible program" for families [00:34:45].

Public Comments

  • No public comment was taken during the formal reading and approval of the Consent Agenda.

Supporting Materials Referenced

  • C-PACER Agreement: Approved to increase energy resiliency program implementation.
  • Nurse Family Partnership Agreement: Approved for $196,862.00 commitment to KPHD for regional services (Nurse Family Partnership Agreement with Kitsap Public Health District).
  • Prothman Amendment 4: Approved for the $3,000 DCD Director recruitment increase (Executive Search Services Agreement Amendment (Prothman)).
  • NEOGOV Amendment: Approved to add sales tax to the $25,900 recruitment platform contract (NEOGOV Recruiting Platform Contract Amendment).
  • Consolidated Contracts Amendment 8: Approved for a $71,556 increase for public health services (Washington State DOH Consolidated Contracts Amendment 8).
  • Quilcene Skatepark Amendment: Approved for the additional $206,657 RCO grant (Quilcene Skatepark Project Grant Amendment).

Financials

  • DOH Consolidated Contracts Amendment 8: Approved for $71,556 (Corrected from $77,556 typo) [00:33:53].
  • Prothman Amendment 4: Approved for $3,000 [00:07:09].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and accept the Consent Agenda, including all items reviewed.
  • Vote: Unanimous (2-0, Eisenhour, Dunley).
  • Next Steps:
  • Carolyn [Gallaway]: Correct the typo on the DOH Consolidated Contracts Amendment 8 agenda request form [00:34:01].
  • Commissioner Dunley: As Vice Chair of the CAC, prepare for shared responsibility related to the C-PACER program [00:31:55].

Proclamation: Resilience Awareness Month

Metadata

  • Time Range: 00:35:47–00:43:54
  • Agenda Item: Proclamations
  • Categories: public health, services, public engagement

Topic Summary

The Board adopted a proclamation declaring October 2025 as Resilience Awareness Month, recognizing the importance of nurturing hope, well-being, and community resilience through shared understanding of Adverse Childhood Experiences (ACEs) and Trauma-Informed Care. Representatives from the Resilience Project, YMCA, and Public Health spoke on the collaborative efforts of over 50 partners to foster resilience, inviting the public to participate in various creative and educational events taking place throughout the month.

Key Discussion Points

  • The proclamation states that research on ACEs, hope, resilience, and Trauma-Informed Care shows that healing and prevention are possible through early intervention and protective factors like strong social connections [00:36:10].
  • Fostering resilience requires centering youth, families, and individuals with "lived experience" [00:37:03].
  • Minnie Whalen (Resilience Project Director) stated that the work is managed by a consortium of over 50 partners and 500 community members [00:38:37].
  • Resilience Month Events cited include Art and Music Meditation (Oct 23rd at Jefferson Co. Library), Night at the Cafe (Oct 11th at Recovery Cafe), and a keynote speech, "Creating Common Ground," (Oct 23rd, Peninsula College) [00:39:20].
  • Residents can receive "Resilience Kits" (including conversation cards and herbal tea) from trusted ambassadors like the Olympic Peninsula YMCA or OlyCap Head Start [00:39:44].
  • Ann Dean (Olympic Peninsula YMCA) noted the YMCA acts as the fiscal agent for the Clallam Resilience Project and confirmed that the YMCA and the Resilience Project are aligned in missions to strengthen communities [00:41:43].
  • Dean thanked the Commissioners for continually infusing resilience into their decision-making processes at the individual, family, organizational, and county levels [00:42:49].

Public Comments

  • Minnie Whalen (Resilience Project): Thanked the Board, highlighting that consortium members achieve more than 95% of partners affirm is possible alone [00:40:42].
  • Ann Dean (Olympic Peninsula YMCA): Affirmed the importance of the work and noted the expansion of programs into Jefferson County, such as "Handle with Care" and learning collaboratives [00:42:15].

Supporting Materials Referenced

  • No supporting materials referenced, but the Proclamation was supported by a multi-day event schedule (Source: Proclamations - October 2025).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Commissioner Eisenhour proposed one amendment during the reading to change a single instance of "all should be amped" to "and" in the legal text [00:38:11].

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the Proclamation for Resilience Awareness Month with the one minor correction.
  • Vote: Unanimous (2-0, Eisenhour, Dunley).
  • Next Steps:
  • Minnie Whalen: Drop off a Resilience Kit for Commissioner Brotherton [00:41:03].

Proclamation: Mental Illness Awareness Week and World Mental Health Day

Metadata

  • Time Range: 00:45:48–00:54:53
  • Agenda Item: Proclamations & KPTZ Update Opener
  • Categories: public health, services, public engagement

Topic Summary

The Board adopted a proclamation recognizing October 5-11, 2025, as Mental Illness Awareness Week (MIAW) and October 10th as World Mental Health Day. The proclamation detailed the severity of mental health challenges nationally (1 in 5 adults experience an issue yearly; suicide is the 2nd leading cause of death among young adults) and acknowledged the efforts of local collaborators like NAMI Jefferson County, Discovery Behavioral Health Care, and community partners to reduce stigma and provide treatment.

Key Discussion Points

  • The proclamation cited critical statistics: 1 in 5 U.S. adults experiences a mental health problem in a given year, and 20% of high school students seriously consider suicide [00:46:03, 00:46:22].
  • Delays often occur for decades between symptom onset and seeking help, emphasizing the need for early identification [00:47:00].
  • Val Phimister (NAMI Jefferson County Program Manager and Vice President) thanked the Commissioners for the opportunity to bring mental health center stage [00:50:09].
  • NAMI Jeffco provides free support, education, and advocacy, including:
    • Support groups every 1st and 3rd Wednesday at Recovery Cafe (for people with a diagnosis and for family/friends) [00:51:30].
    • A Suicide Prevention and Intervention Workshop on November 6th at Recovery Cafe, 10 AM [00:52:16].
    • The 8-week Family-to-Family class starting in January (likely at QUUF) [00:52:39].
  • NAMI also partners with the Behavioral Health Court and provides Critical Incident Training (CIT) presentations to law enforcement in Kitsap County [00:51:11, 00:52:56].
  • NAMI's contact information: NamiJeffcoWA.org [00:53:22].

Public Comments

  • Val Phimister (NAMI Jefferson County): Provided details on upcoming NAMI workshops and support groups, thanking the County for supporting the necessary systems (00:50:04).

Supporting Materials Referenced

  • The proclamation was requested by NAMI local chapter representatives and supported by local data (Source: Proclamations - October 2025).

Financials

  • No financial information discussed.
  • NAMI just hired a paid assistant as they are growing [00:53:39].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the proclamation for Mental Illness Awareness Week.
  • Vote: Unanimous (2-0, Eisenhour, Dunley).
  • Next Steps:
  • Commissioner Dunley: Commended the proclamation for providing information and details [00:48:58].

Public Health Update: Infectious Disease and Federal Funding Risks

Metadata

  • Time Range: 00:55:04–01:08:48
  • Agenda Item: KPTZ Public Health Update
  • Categories: public health, services, federal issues

Topic Summary

Dr. Allison Berry provided an infectious disease update noting elevated COVID-19 rates but a reduction in local hospitalizations. She strongly urged vaccinations for influenza and RSV, calling the RSV vaccine "incredibly effective." Dr. Berry detailed two major concerns regarding the federal government: the intentional withholding of the COVID-19 pediatric vaccine supply, and the imminent funding crisis for the WIC program, which will run out of funds in about two weeks if the shutdown continues. Dr. Berry also refuted viral claims that Tylenol causes autism, emphasizing that autism is primarily genetic.

Key Discussion Points

  • Dr. Berry noted continued elevated COVID-19 activity, but only one resident was hospitalized in Jefferson County in the last two weeks, a reduction from the previous month [00:56:00].
  • Influenza: Significant activity is not expected for several weeks; vaccination is recommended for everyone 6 months and up [00:56:42].
  • RSV: The new vaccine is "incredibly effective," cutting hospitalizations of children roughly in half in the last year [00:57:43]. It is recommended for infants after October, pregnant people likely to deliver in winter, and anyone over 65 (one-and-done for over 65) [00:58:15].
  • COVID-19 Pediatric Vaccine Holdup: The federal government (HHS) has decided to hold on to the pediatric vaccine supply and has not distributed it across the country, unlike flu and RSV vaccines [01:00:32]. Local clinics relying on the state Vaccine for Children program cannot currently get the COVID-19 shot for kids [01:01:34].
  • WIC Program Funding Risk (Federal Shutdown): Funding for the Women, Infant, and Children (WIC) program, which supports about a third of Washington's pregnant people and babies, will run out in about two weeks if the government shutdown continues [01:02:41, 01:03:09].
  • Autism and Tylenol (Acetaminophen): Dr. Berry firmly stated that medical literature does not support the conclusion that Tylenol in pregnancy causes autism [01:04:45]. Autism is primarily a genetic disorder, and untreated fever in pregnancy increases the risk of neurodevelopmental issues [01:06:18, 01:06:48].
  • Scientific Research Cuts: Dr. Berry expressed worry about the "huge hit to scientific research" from cuts to the CDC, NIH, and universities, which will be paid for "down the road" [01:09:22]. JCPH follows research from Canada, WHO, and Europe [01:10:12].
  • West Coast Health Alliance: Washington, Oregon, California, and Hawaii have allied to issue common, evidence-based guidance on infectious diseases like vaccination and masking to maintain public trust in public health professionals [01:13:56].
  • Vaccine Availability: Vaccines are widely available for adults over 65 and others at local pharmacies (COVID, Flu, RSV), with the vast majority of private insurance covering them [01:00:00, 01:14:22].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • WIC Program: Critical federal funding is at risk due to the government shutdown [01:02:41].
  • Consolidated Contracts Amendment 8: Confirmed $71,556 total increase for Public Health services (Source: DOH Consolidated Contracts Amendment 8).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational update.
  • Vote: No vote taken.
  • Next Steps:
  • JCPH is working to explore alternatives to federal supply for pediatric COVID-19 vaccines [01:02:00].
  • Dr. Berry advised families using WIC that funds are currently available and they should continue using services [01:03:55].

Public Health Update: DCD Staff Cuts and Emergency Preparedness

Metadata

  • Time Range: 01:11:35–01:12:44
  • Agenda Item: KPTZ Public Health Update
  • Categories: public health, personnel, budgeting, federal issues

Topic Summary

Dr. Berry confirmed that JCPH has already been forced to consider cutting services and reducing staff due to the severe state and federal funding cuts to public health. While the department is exploring creative measures to keep services available, some federally-funded workers may face furlough if the government shutdown extends beyond two weeks.

Key Discussion Points

  • Dr. Berry responded to a question about DOH Consolidated Contracts Amendment 8, stating that JCPH has had to consider cutting services and staff due to federal and state public health funding cuts [01:11:35, 01:12:01].
  • Under the current federal shutdown, some federally-funded JCPH workers are being moved to other programs, or the department is considering potential furlough if the shutdown is prolonged [01:11:44].
  • Unlike previous years, the state has cut public health funds and is not currently filling the federal funding gap [01:12:01].
  • JCPH is being "creative" and relies on non-federal grants and local county dollars to keep core services running [01:12:30].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • Tight budgets for public health across the board due to cuts [01:12:35].

Alternatives & Amendments

  • JCPH is working to utilize grants and local dollars to maintain services and avoid furloughs [01:12:54].

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational update.
  • Vote: No vote taken.
  • Next Steps: No next steps specified.

Emergency Management Update: Great Washington Shakeout & Fire and Rescue Fest

Metadata

  • Time Range: 01:15:10–01:17:42
  • Agenda Item: KPTZ Public Health Update / Emergency Management
  • Categories: public safety, operations, public engagement

Topic Summary

Emergency Management Director Willie Bentz promoted the upcoming Great Washington Shakeout drill on Thursday, October 16th, at 10:16 AM, which encourages all residents to practice "dropping, covering, and holding on" to build muscle memory for a major earthquake. The event will include a county-wide test of the Nixle text alert system and activation of the All Hazards Alert and Broadcast (AHAB) sirens. Bentz also plugged the East Jefferson Fire and Rescue Fest on Saturday.

Key Discussion Points

  • The Great Washington Shakeout earthquake drill is scheduled for Thursday, October 16th, at 10:16 AM [01:15:26].
  • All residents are encouraged to practice "dropping, covering, and holding on" to build muscle memory for an earthquake, as a person's brain can "shut off" in an emergency [01:16:05].
  • The drill will include a test of the Nixle text alert system countywide [01:16:37].
  • The All Hazards Alert and Broadcast (AHAB) sirens (at Point Hudson, Point Wilson, and the boatyard) will be tested with the actual siren sound (instead of the usual chimes) [01:16:47].
  • Car Safety: Commissioners asked and confirmed that if an earthquake happens while driving, a person should pull over to the side of the road (away from trees/power lines) and remain in the car [01:17:30].
  • East Jefferson Fire and Rescue Fest will take place this Saturday in Uptown from 10:00 AM to 2:00 PM [01:17:22].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational update and awareness campaign.
  • Vote: No vote taken.
  • Next Steps:
  • Willie Bentz / DEM: Conduct the Great Washington Shakeout drill on 10/16/25 [01:15:26].

2026 Emergency Management Budget Workshop: Training Funding and Grant Volatility

Metadata

  • Time Range: 01:18:08–01:36:26
  • Agenda Item: 2026 Emergency Management Budget Workshop
  • Categories: budgeting, personnel, public safety, federal issues

Topic Summary

Emergency Management Director Willie Bentz presented the proposed 2026 budget, emphasizing the department’s historically under-resourced position. His primary budget "add request" is a $10,131 increase for Travel and Training (raising the total from $2,500 to $12,631) to adequately fund professional development and a basic credentialing plan for staff and volunteers, which is currently non-existent due to insufficient funding. Bentz also detailed the extreme operational risk posed by grant volatility, noting expected federal cuts and ongoing issues with FEMA's grant processes and the federal government shutdown, which threatens funds supporting 1.6 FTEs.

Key Discussion Points

  • DEM Snapshot: DEM is the smallest county department, staffed by 2 full-time employees (Director and Program Coordinator) and 4 part-time grant-funded staff [01:21:38, 01:22:29].
  • EOC Activation: The Emergency Operations Center (EOC) was activated four times this summer (two for wildfires, one tsunami advisory, and one preparatory action for Jeffcom maintenance) [01:20:23].
  • Add Request (Training): Bentz requested a $10,131 increase in the Travel and Training budget (base: $2,500) to support training, professional development, and credentialing for six staff and numerous volunteers [01:24:03, 01:35:54].
  • Credentialing Need: Currently, staff are generally not sent to in-person specialty training, and the annual $2,500 budget is "simply not enough" to support the team's development [01:24:12].
  • Credentialing Plan: DEM developed a local credentialing plan in late 2024 (after reviewing plans from Pacific, Grays Harbor, and Kitsap) which the requested $10,131 would allow DEM to fully credential four staff members [01:25:44, 01:33:08].
  • Grant Precarity: The status of the Emergency Management Performance Grants (EMPG) and State Homeland Security Grant Program (SHSP) is "very precarious" [01:31:44].
    • SHSP grants are facing cuts of about 26% (potential $9,000 loss out of $37,000) [01:28:49, 01:29:17].
    • The period of performance has been reduced from three years to one year (ends Sept 1, 2026) [01:30:11].
    • FEMA rejected 95% of state projects and is asking for immigration numbers, likely leading to lawsuits and delays [01:29:23, 01:31:08].
  • The two grants combined fund 1.6 FTEs and outreach activities, and the department is "very nervous" about the future, though funding is secure through the end of 2025 [01:32:06].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The workshop referenced the proposed 2026 Emergency Management Budget and the current status of key grants (Source: 2026 Emergency Management Budget Workshop).

Financials

  • Current Travel/Training Budget (General Fund): $2,500 annually [01:24:03].
  • Requested General Fund Add (Ongoing): $10,131 (Total new training budget: $12,631) [01:35:54].
  • Grant Risk: FEMA grants fund 1.6 FTEs; State Homeland Security Grant is facing a 26% cut [01:29:17, 01:32:06].

Alternatives & Amendments

  • Mitigation: DEM is focused on building internal capacity, having invested money in staff member Brad Brooks to obtain a State Instructor Certification to teach classes locally [01:26:49, 01:34:51].

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational workshop.
  • Vote: No vote taken.
  • Next Steps:
  • Josh Peters / Judy Shepherd (Finance): This General Fund add request will be reviewed in a later budget workshop for a formal recommendation [01:27:43, 01:36:26].

Public Hearing and Action: 2025 Emergency Budget Appropriations

Metadata

  • Time Range: 01:47:30–02:07:02
  • Agenda Item: Emergency Budget Appropriations Hearing
  • Categories: budgeting, contracts, public safety, services

Topic Summary

The Board held a public hearing to consider an emergency budget appropriation of $307,920 for two main items: $5,937 for the Law Library to purchase hardbound Revised Code of Washington (RCW) resource books and $302,000+ for the Homeless and Affordable Housing Funds to continue emergency shelter operations and make a grant payment to OlyCAP. During deliberation, the Law Library expense was challenged by commenters due to the availability of digital RCWs, but staff clarified that the books are needed to ensure the continuity of court operations during power or internet outages and for immediate public access.

Key Discussion Points

  • Context: Finance staff apologized for the hearing being necessary, noting that they needed to keep a closer eye on funds that lack "extra to fall back on" and that these changes usually happen during the fourth-quarter adjustment [01:48:49].
  • Law Library (Fund 140): $5,937 is requested to pay an outstanding invoice for Washington State hardbound RCWs [01:50:12].
    • Staff (Marita) clarified that the books are required for the continuity of hearings during internet/power outages [02:02:06].
    • The books also support public access, as computer access was previously behind the courtroom divider, and a permanent dedicated kiosk would require significant remodeling [01:51:37, 02:03:30].
    • The appropriation covers an outstanding payment to catch up a subscription that had lapsed [02:05:30].
    • The $5,937 covers a one-time "catch-up" of the hardbound sets. An ongoing subscription cost remains at about $350/month [02:05:10].
  • Homeless/Affordable Housing (Funds 148/149): $302,000+ is requested for the shelter system [01:53:23].
    • Revenues: Includes additional money from the DRF grant and a "much-needed private donation" from COAST [01:53:32, 01:54:06].
    • Expenditures: Includes $175,500 to keep the American Legion shelter location open through the end of the year, a grant to OlyCAP, and an increase for the Dove House Emergency Shelter [01:54:42, 01:55:21].
    • The Housing Fund Board approved these allocations because the loss of services would be emergent [01:56:04].

Public Comments

  • Tom Tierche: Opposed the $5,937 Law Library appropriation as "unwise and unnecessary," noting that LexisNexis is available for free at the Clerk’s office, and asked what the risk to the county would be for not purchasing the books [01:58:14].
  • Jean Ball (Quilstein): Added that digital access to RCWs is available at "every library" [01:59:41].

Supporting Materials Referenced

  • The appropriation budget table detailing a $307,920 total expense request, backed by $179,803 in new revenue (Source: Emergency Budget Appropriations (2025)).

Financials

  • Total Emergency Appropriation Approved (Expense): $307,920 [01:47:30].
  • Law Library Appropriation: $5,937 [01:50:12].
  • Homeless Housing Expenditures: $175,500 for JC Emergency Shelter, plus funds for OlyCAP and Dove House [01:54:42, 01:55:21].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution adopting the 2025 Emergency Budget Appropriations for two county departments (Law Library and Housing Funds).
  • Vote: Unanimous (2-0, Eisenhour, Dunley).
  • Next Steps:
  • Law Library Board / Staff: Continue discussions on transitioning away from the physical subscription to the RCWs for 2026 [02:06:07].

Workshop: DCD Fee Schedule Updates (Repetitive Build and Tech Fee)

Metadata

  • Time Range: 02:07:24–02:42:36
  • Agenda Item: DCD Fee Schedule Workshop: Repetitive Build Program and Technology Fee
  • Categories: permits, planning, contracts, technology

Topic Summary

The DCD Fire Marshal/Building Inspector, Phil Cecier, along with Gabe Shepherd, presented on two updates to the DCD Fee Schedule: implementing a Repetitive Build Program and increasing the Enterprise Permitting + Licensing (EPL) Technology Fee. The Repetitive Build Program is intended to incentivize affordable housing and large-scale, standardized development projects by offering a fee reduction of roughly $2,100 per home after an initial, higher "master plan check" establishment fee. Separately, DCD informed the Board of the inadequacy of the current 5% technology fee, suggesting an increase to 8% is likely necessary to cover the costs of maintaining and upgrading the digital permitting system (EPL).

Key Discussion Points

  • Repetitive Build Program: The program provides an incentive for affordable housing and middle housing development [02:11:50].
    • Establishment Fee: Applicants pay an initial 80% plan check fee (up from the normal 65%) to establish the master plan [02:11:59]. The additional cost covers the effort of plan storage and discouraging one-off projects [02:13:27].
    • Subsequent Use Fee: Each subsequent home using the master plan pays only a 2-hour minimum plan check fee [02:14:20].
    • Savings: This model results in estimated savings of approximately $2,100 per home for subsequent builds (based on a 2,674 sq. ft. average home example) [02:21:10].
    • Plan Validity: Plans are valid for one builder for one building code cycle (typically 3-4 years) [02:24:09].
    • Conditions: The program is voluntary and subject to the discretion of the Building Official (to discontinue due to abuse or proprietary conflicts) [02:23:23, 02:23:44].
  • Stock Plans: DCD is working on a separate Stock Plans program (intended to follow a similar reduced-fee structure) but has hit a snag related to proprietary concerns and failed RFP attempts to find a third-party host [02:40:43, 02:41:02].
  • EPL Technology Fee: The current 5% technology fee has "fallen short of goals" and does not correctly reimburse costs for maintenance and software replacement [02:28:53, 02:29:05].
    • Proposed Increase: Staff is investigating an increase of around 3% to reach a total technology fee of 8% of the permit total [02:29:16].
    • Functionality: Central Services Director Sean Frederick confirmed EPL is "functioning" but implementation has been limited by cost, requiring appropriations for server rebuilds and migrations [02:32:07].
  • Public Outreach: Commissioner Dunley suggested applicants would welcome a small fee increase if it resulted in a system that functioned well and saved them time [02:34:19].
  • Applicant Feedback: Bob [R.] from Habitat for Humanity (Mason Street) welcomed the Repetitive Build proposal, stating he had "no objection" to the tech fee increase if it resulted in a smoother, time-saving process [02:39:16].

Public Comments

  • Bob [R.] (Habitat for Humanity): Supported the Repetitive Build proposal and stated he has no objection to the tech fee increase, so long as the quality of service improves [02:39:16].

Supporting Materials Referenced

  • The workshop referenced fee calculations based on the International Code Council (ICC) journal and the Kitsap County "Basics" program (Source: DCD Fee Schedule Workshop).

Financials

  • Repetitive Build Savings: Approximately $2,100 per home (subsequent use) [02:21:10].
  • Technology Fee (Current): 5% of permit total [02:27:12].
  • Technology Fee (Proposed Estimate): 8% of permit total [02:29:16].

Alternatives & Amendments

  • Staff recommended scheduling a separate, comprehensive workshop for the EPL Technology Fee to fully integrate input from Public Health and Public Works before proposing an ordinance [02:35:11].

Outcome, Vote, and Next Steps

  • Decision: Informational workshop; no action required.
  • Vote: No vote taken.
  • Next Steps:
  • DCD Staff: Draft an ordinance to codify the Repetitive Build Program fees (likely to be Title 15) [02:09:05, 02:35:11].
  • Staff: Schedule a separate workshop with Public Health and Public Works to fully determine the necessary increase for the EPL Technology Fee [02:35:11].

Workshop: RFP for Community Center Management

Metadata

  • Time Range: 02:43:00–02:53:21
  • Agenda Item: Workshop: RFP for Community Center Management
  • Categories: contracts, services, operations

Topic Summary

The Board reviewed the draft Request for Proposals (RFP) for managing the Tri-Area, Quilcene, and Brinnon Community Centers, noting the current OlyCap agreement expires at the end of 2025. Central Services Director Sean Frederick highlighted the expanded scope, which now includes specific requirements for youth activities, senior referral services, and detailed maintenance duties. Commissioners suggested minor edits to the language to allow maximum flexibility for grant seekers, and agreed that the contract timing should be flexible (1 to 5 years) to accommodate potentially new organizations focusing on youth programming.

Key Discussion Points

  • The RFP is seeking qualified organizations to manage the three community centers, with the current OlyCap agreement expiring on December 31, 2025 [02:43:38].
  • The RFP includes enhanced language regarding facility maintenance, fulfilling a previous focus of the Board [02:45:07].
  • Scope Edits (Flexibility): Commissioner Dunley suggested changing mandatory requirements referencing local, state, and federal programs (for youth/senior services) to local, state, and/or federal programs, to avoid mandating pursuit of all three funding streams, especially if some are inappropriate [02:46:40].
  • Scope Edits (Clarity): Commissioner Eisenhour suggested consolidating the two separately numbered senior citizen requirements (basic needs and referral center) into one item for consistency with the youth section [02:47:38].
  • WSU Extension Requirement: The WSU requirement (item 11) detailing the need to accommodate WSU programs and secure storage for tools/samples (like weed wrenches) was noted as being unusually long. Staff confirmed the intent is only to put bidders "on notice" that WSU programs need accommodation [02:48:18, 02:50:30].
  • Contract Duration: Staff and Commissioners discussed being flexible, suggesting the RFP include an option for a 1- to 5-year contract with extension opportunities, allowing smaller organizations (potentially focused on youth) a chance to submit a short-term proposal [02:52:05].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The draft RFP text was reviewed, including the required coordinating activities with WSU Extension and detailed custodial duties (Attachment A) (Source: Request for Proposal (RFP) for Community Center Management).

Financials

  • The current OlyCap management grant is $184,067 (from Community Services/General Fund).
  • Future fiscal impact is unknown until a contract is negotiated [02:49:54].

Alternatives & Amendments

  • Staff was directed to edit the RFP with the suggestions, particularly changing "and" to "and/or" [02:46:45].

Outcome, Vote, and Next Steps

  • Decision: Informational review; staff was directed to edit the RFP and release it quickly.
  • Vote: No vote taken.
  • Next Steps:
  • Sean Frederick: Revise the RFP and release it as soon as today (October 6th) to ensure interested parties have time to submit before the November 11th deadline [02:48:43, 02:50:04].
  • Staff / Board: Target contract negotiation and approval by the end of the year to ensure the new agreement commences January 1, 2026 [02:50:20].

Proclamation: National Disability Employment Awareness Month (NDEAM)

Metadata

  • Time Range: 02:55:05–03:10:57
  • Agenda Item: Proclamation
  • Categories: public health, services, public engagement

Topic Summary

The Board unanimously approved the proclamation for October 2025 as National Disability Employment Awareness Month (NDEAM), recognizing the positive impacts of people with disabilities on the American workforce and a lengthy list of 26 local businesses that employ individuals with intellectual and developmental disabilities (IDD). Representatives from Cascade Community Connections and Public Health emphasized that the employers provide "huge added value" and foster diverse and equitable workplace cultures, but noted that IDD job matching requires tailored support (e.g., individualized job-related support services).

Key Discussion Points

  • The proclamation marks the 80th anniversary of NDEAM [02:56:06].
  • Jefferson County Public Health's IDD Coordinator Bonnie [Obremski] stated that the list of recognized businesses (including Jefferson Healthcare, Safeway, YMCA, etc.) "gets longer every year" [02:57:07].
  • Sam [2J] (Cascade Community Connections) thanked the Commissioners and emphasized that employers are "tapping into talent" and building diverse teams [03:01:07].
  • Cascade Community Connections helps students get summer jobs through pre-employment transition services; this year, 15 different employers hosted students in Port Townsend and Port Hadlock [03:01:55, 03:02:11].
  • Veronica Shaw (Public Health Deputy Director) thanked facility staff (Matt Court and George) for helping to coordinate custodial work for a student with disabilities, noting it was outside her "area of expertise" [03:03:05].
  • Bonnie Obremski (IDD Coordinator) stated that IDD employment relies on businesses willing to foster values of inclusion and detailed opportunities for students aged 14 and older (resume building, paid internships) [03:06:03, 03:06:54].
  • Need vs. Opportunity: The need for employment comes in waves and requires significant planning and communication to match the person's unique needs and abilities to the employer's requirements [03:07:44, 03:09:09].

Public Comments

  • Sam [2J] (Cascade Community Connections): Highlighted the importance of the employers' commitment to inclusion that breaks down barriers [03:01:20].
  • Veronica Shaw (JCPH Deputy Director): Shared that hosting a student employee with disabilities for the first time was challenging but successful thanks to coordinated efforts [03:03:13].
  • Bonnie Obremski (IDD Coordinator): Stated that employing people with IDD "brings insight to everyone's awareness of their daily practices," helping staff learn to "practice inclusivity" [03:05:08, 03:05:31].

Supporting Materials Referenced

  • The list of 26 local businesses employing individuals with intellectual and developmental disabilities (Source: Proclamations - October 2025).

Financials

  • No financial information discussed.
  • The student internship was noted as "paid" [03:06:20].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the proclamation for National Disability Employment Awareness Month.
  • Vote: Unanimous (2-0, Eisenhour, Dunley).
  • Next Steps:
  • IDD Program: Continue outreach to individuals and families to connect them to employment resources [03:06:54].

Metadata

  • Time Range: 03:21:45–03:45:15
  • Agenda Item: Commissioner/County Administrator Briefing
  • Categories: infrastructure, governance, planning, personnel

Topic Summary

County Administrator Josh Peters’s briefing resumed, covering significant progress across several high-priority projects. Key updates included the finalization of the Quilcene Water Dispensary project funding plan (utilizing $180,000 in PIF funds through an agreement with the PUD), continued progress on the DCD Director hiring panels (with a public open house scheduled shortly), and an update on the coordination of federal government shutdown impacts on local services like Public Health and DEM.

Key Discussion Points

  • Quilcene Water Dispensary (PIF Funds): The PIF Board met Friday and authorized up to $180,000 in PIF funds for a water dispensary kiosk in Quilcene [03:22:16].
    • This is considered a PUD project, not a county project, which is important to emphasize [03:23:13].
    • Josh Peters noted the PUD came back with a $150,000 cost estimate, and the PIF fund added a 20% contingency [03:22:45].
    • Next Step: The PUD Commission will now take up the project to discuss detailed operational and maintenance costs, including potential rate structures and supplemental programs for low-income residents [03:23:49].
  • DCD Director Search (Open House):
    • The open house and community input session for the five finalists is scheduled for Monday, October 13th, from 5:00 to 6:30 PM [03:33:55].
    • Location: WSU Extension Classroom in Hadlock (97 Oak Bay Road) [03:37:05].
    • The format will include presentations, a communal Q&A session, and an opportunity for the public to provide written input [03:38:00].
  • Federal Shutdown Impacts: Staff met with department leaders regarding the shutdown, noting that departments with direct federal fund support (like Public Health and DEM) could be affected within two weeks [03:39:43].
  • Elections Cost: The General Fund includes a $65,000 one-time expenditure for printing ballots for the November election, costs which are expected to be reimbursed by participating jurisdictions in 2026 [03:40:45].
  • Parks & Rec: There is an ongoing challenge in fully funding all Parks & Rec services, which were discussed in budget talks [03:40:45].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The PIF Board authorized $180,000 for the Quilcene Water Dispensary [03:22:16].
  • The agenda for the PIF board meeting (Source: PIF Board Meeting Notes).
  • The 3rd Quarter Supplemental Budget detailing $65,000 for election cost reimbursement (Source: 3rd Quarter Supplemental Budget Appropriations (2025)).

Financials

  • Quilcene Water Dispensary: $180,000 approved from PIF funds [03:22:16].
  • Election Printing: $65,000 one-time expense, reimbursed in 2026 [03:40:45].

Alternatives & Amendments

  • The PIF board considered delaying the water dispensary decision but chose to move forward due to the emergent nature of the issue and the risk of losing funding opportunities [03:25:24].

Outcome, Vote, and Next Steps

  • Decision: Informational briefing.
  • Vote: No vote taken.
  • Next Steps:
  • Josh Peters / Communications: Finalize and release the press release and open house webpage for the DCD Director Search [03:37:09].
  • PUD Commission: Will take the Quilcene Water Dispensary project forward for public discussion on operations and maintenance costs [03:23:32].

Deliberation: Next Steps for the 5-Year Homeless Housing Plan

Metadata

  • Time Range: 03:48:01–03:54:13
  • Agenda Item: Housing Task Force 5-Year Plan Review
  • Categories: planning, governance, services

Topic Summary

The Commissioners discussed the upcoming presentation and adoption of the 5-Year Homeless Housing and Affordable Housing Plan, the final draft of which is being reviewed by staff. Given that the City of Port Townsend (a necessary partner in plan approval) plans for two public hearings (November 10th and December 1st) and the Department of Commerce has extensive public engagement requirements, the Commissioners agreed they need to coordinate with the City on setting their own hearing dates and potentially conducting one or both hearings jointly to ensure efficiency and alignment.

Key Discussion Points

  • The final Housing Task Force meeting to review the 5-Year Homeless Housing and Affordable Housing Plan is this week [03:48:01, 03:49:38].
  • The plan must be adopted by both the City of Port Townsend and the County [03:49:02].
  • The City of Port Townsend practice is to do two public hearings (scheduled for November 10th and December 1st) [03:52:57, 03:53:07].
  • Commissioner Dunley asked staff to vet the dates and suggested the possibility of holding a joint hearing with the City Council to allow the public to speak to both bodies at once, which seems "more efficient" [03:51:50].
  • The goal is to ensure that if public testimony requires adjustments, the process is not too close to the end of the year to send it back to the Task Force for revision [03:49:02, 03:51:23].
  • Commissioner Dunley requested that Josh Peters review the final plan draft (which may include a proposal for a new Affordable Housing Board and new characteristics for the County's role in the continuum of care) from a staff and resource perspective before it is finalized [03:50:01, 03:59:49].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The schedule for the City of Port Townsend's public hearings (November 10th and December 1st) [03:53:07].

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Suggested alternative: Coordinate with the City to hold a joint public hearing [03:51:50].

Outcome, Vote, and Next Steps

  • Decision: No action taken; policy discussion.
  • Next Steps:
  • Josh Peters (County Administrator): Initiate dialogue with the city manager, Vicki Sontag, and Adrian about coordinating the hearing dates and a possible joint hearing, and confirm Department of Commerce requirements [03:53:58].
  • Josh Peters: Review the final draft of the 5-Year Housing Plan, specifically looking at proposals related to a new Affordable Housing Board and County capacity requirements [04:00:01].

Executive Session

Metadata

  • Time Range: 03:35:14–03:36:12
  • Agenda Item: Executive Session
  • Categories: legal, personnel

Topic Summary

The Board convened an Executive Session with the County Administrator, Chief Civil Deputy Prosecuting Attorney, and Central Services Director to discuss potential litigation, as permitted by RCW 42.30.110(1)(i).

Key Discussion Points

  • No public discussion was held as the subject matter is exempt from Open Public Meetings Act.
  • Personnel attending: County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, and Central Services Director [03:35:14].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The Executive Session recessed after 10 minutes. No action was taken [03:36:03].
  • Vote: No vote taken.
  • Next Steps: No next steps specified.

Annual Review: General Fund Financial Shortfalls and Committee Workload

Metadata

  • Time Range: 03:00:17–03:43:24 (Interspersed in briefings)
  • Agenda Item: Commissioner/County Administrator Briefing
  • Categories: governance, budgeting, operations

Topic Summary

Commissioners and the County Administrator discussed the difficulty of performing their jobs effectively due to chronic high workload volume, particularly around email (hundreds per week), and the number of outside committee appointments (25+). The discussion was framed by the impending critical budget cycle, where the General Fund is under strain, necessitating immediate cuts in other jurisdictions.

Key Discussion Points

  • Commitment Workload: Commissioner Eisenhour noted receiving over 700 emails after only a few days out of the office and spending large amounts of time reading emails to determine relevance [03:13:27]. She lamented the "popcorn nature of this job" and the difficulty of balancing high committee demands with community expectations for responsiveness [03:13:51].
  • Budgeting Challenges: County Administrator Peters noted the budget picture is the most concerning aspect of his new role [03:42:50].
  • Thurston County Precedent: Peters attended an MRSC training where a Thurston County Commissioner discussed a $36 million budget deficit and departmental cuts of 26% (excluding the Sheriff's Office), providing a perspective that Jefferson County is trying to avoid through preemptive tightening [03:43:06].
  • Quilcene Water Dispensary: The PIF decision was rushed because the issue was "emergent" and waiting would have endangered the project's ability to secure external grant funding for the expensive equipment installation [03:25:24].
  • Staffing and Infrastructure: The Jail facility, built in 1986, is well-run but aging and presents challenges in providing medical and mental health services in a small, rural jail environment [03:30:42].
  • DCD Director Search (Second Round): The second round of candidates is underway, with a short-list of five finalists being managed following the initial dissatisfaction with the first round of candidates [03:37:33].

Public Comments

  • No public comment was taken on this topic.

Supporting Materials Referenced

  • MRSC Training on cash basis budgeting, which included examples of dire budget situations from other counties [03:41:01].

Financials

  • Thurston County Deficit: Cited as $36 million [03:43:06].

Alternatives & Amendments

  • Commissioners reiterated the need to consider a potential re-evaluation of the core committee list for the upcoming year to reduce pressure on time [03:15:14].

Outcome, Vote, and Next Steps

  • Decision: Informational discussion; no action taken.
  • Next Steps:
  • Commissioners / CA: Workshop the committee selection process when planning for the next year [03:15:05].

Commissioner Briefings: Last Week and Next Week

Metadata

  • Time Range: 03:00:17–04:01:30
  • Agenda Item: Commissioner/County Administrator Briefing
  • Categories: governance, planning, infrastructure, services

Topic Summary

Commissioner Eisenhour and County Administrator Peters finished their respective briefings. Eisenhour’s activities included chairing a marathon 6-hour LTAC presentation session (19 applications) and visiting the encampment with Reach Out. Peters’s week involved a jail tour, meeting with Jefferson Transit about the SR19/104 EV charging site and the Gateway property transfer, and a cash-basis budgeting training.

Key Discussion Points

  • LTAC: Commissioner Eisenhour chaired a 6-hour LTAC meeting reviewing 19 financial applications. A follow-up deliberation session is scheduled for next week [03:38:06, 03:47:49].
  • DCD Director Search: Interviews with the second round of candidates were positive [03:37:43].
  • Housing: Eisenhour visited the encampment with OlyCAP volunteers who have begun HIMS (Homeless Management Information System) intake and vulnerability assessments in light of the City's planned November 3rd clearing action [03:39:55].
  • Senior Meals: Eisenhour is following up on why senior meals funding from the Olympic Area Agency on Aging (O3A) has been underutilized in Jefferson County due to a lack of local providers, and is seeking organizational interest [01:40:49].
  • PUD Property Letter: Peters anticipates delivering a letter to the Board shortly regarding the transfer/management of the county-owned Gateway property (SR19/104) to Jefferson Transit for use as a potential transit center and EV charging site [03:33:10].
  • WASAC: The Federal Issues Committee of WASAC is largely seeing the same issues in 2024 as previous years [03:26:50].

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • The O3A has funding for senior meals that is not being distributed locally [01:40:49].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational briefing.
  • Next Steps:
  • Commissioner Eisenhour: Attend the WASAC Public Health Conference, meet with solid waste critics, and finish LTAC deliberations (all this week) [03:46:34, 03:47:49].
  • Josh Peters: Present the letter of intent regarding the Gateway property transfer to the Board shortly [03:33:21].
  • Josh Peters: Conduct a risk management meeting and the Finance Committee meeting this upcoming week [03:59:02].

Generated On: 2025-11-07 14:04:25.471154-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/