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Public Works: 2026 Annual Road Program, 2026-2031 Transportation Improvement Program (TIP), and 2025 Bridge Condition Report

Topic Summary

The Public Works Department provided a briefing to the Commissioners on the required annual documentation concerning the county's transportation infrastructure. This included the proposed 2026 Annual Road Program, the draft Six-Year Transportation Improvement Program spanning 2026 to 2031, and the 2025 Bridge Condition Report. These plans are legally mandated by state law (RCW 36.81.130, RCW 36.81.121, and WAC 136-20-060) to ensure coordinated, perpetual advanced planning for road construction, maintenance, and bridge safety.

Key Points

  • The Annual Road Program, due by the first Monday in October, includes the Annual Construction Program, an annual road maintenance plan, and a plan for road equipment purchases/major repairs.
  • The Annual Construction Program must align "as nearly as is practicable" with the upcoming Six-Year TIP.
  • 2026-2031 TIP Overview: The draft TIP totals $46,906,069 in planned expenditures for 37 projects across the six-year period, with $4,284,874 projected for Year 1 (2026).
    • Total Construction (CN) costs account for $40,387,019 of the TIP budget.
    • $28,493,002 is expected from Federal Funds and $16,944,923 from State Funds over the six years.
  • 2025 Bridge Condition Report: The County maintains 38 active bridges (36 meeting the federal definition).
    • Five bridges are currently load posted: Little Quilcene Bridge (Center Road), Yarr Bridge (Center Road), Meyers Bridge (Belfrage Road), Hemphill Creek Bridge (Dowans Creek Road), and Fletcher Creek Bridge (Quinault South Shore Road).
    • The Little Quilcene River Bridge is currently deficient and eligible for replacement funds, with design funded since 2021.
    • Routine bridge maintenance includes deck cleaning, brush clearing, and minor miscellaneous repairs performed by the road maintenance department.
  • Bridge Maintenance Projects: Corrosion repair/repainting of steel diaphragms is needed at Hurst Creek Bridge (Clearwater Road), but a 2019 grant application was denied, and alternative funding is still pending. Pile bracing/stiffening at Contractor’s Creek Bridge and repainting steel girders at Cassel Creek Bridge are anticipated future heavy maintenance projects.
  • Mandated Reporting: The County Engineer's report on bridge inspection findings must be consulted during the preparation of the proposed Six-Year TIP, including recommendations for replacement, repair, or load restriction for deficient bridges (WAC 136-20-060).

Financials

2026-2031 Draft TIP Summary: - Total Project Costs (2026-2031): $46,906,069 - Total Federal Funds (2026-2031): $28,493,002 - Total State Funds (2026-2031): $16,944,923 - Total Road Fund (County) (2026-2031): $1,065,377 - Total Estimated Other Revenues (2026-2031): $402,787 - Estimated Expenditure for Year 1 (2026): $4,284,874

2026 Annual Road Program (Construction/PE Totals): - Total Estimated Construction: $2,544,626.00 (Contract construction) - Computed County Forces Limit: $1,262,437.50 (No County Forces Construction is currently estimated)

2026 Annual Maintenance Plan Budget Breakdown (Total Annual Cost): - Labor Per Year (Estimated FTEs): $3,340,220 (Approx. 32.2 FTEs) - Equipment Per Year: $1,942,463 - Materials Per Year (Materials/Misc Totals): $1,366,124 ($1,012,457 + $353,667) - Total Estimated Annual Maintenance Cost: $6,648,806

2026 Equipment Purchase/Replacement Plan (Total Cost): $860,000 - Includes replacement vehicles for JCSO (2 Ford Explorer Interceptors, $90,000 each), equipment for Roads (Wheeled Brush Cutter $300,000; Trailer $60,000; Sign Truck $100,000; Attachments $25,000 and $40,000), a mower for Parks ($60,000), and a new Ford Explorer for JV ($70,000).

Alternatives

  • The report covers alternative funding paths for necessary bridge maintenance (e.g., Hurst Creek Bridge) that were previously sought and failed to materialize.
  • Public Works is pursuing bridge replacement for the load-restricted Yarr Bridge, after applying and failing to be selected for a Washington State Freight Mobility Strategic Investment Board grant in 2024. The bridge was subsequently deemed ineligible for WSDOT Local Bridge Program Call in 2025.

Community Input

None specified.

Timeline

  • 2025-09-22: Briefing to County Administrator and Commissioners.
  • On or before First Monday in October: County Engineer shall file the recommended Annual Road Program.
  • Annually: The County must adopt the 6-Year TIP after holding a public hearing (RCW 36.81.121).
  • 2026-01-01: Proposed start date for multiple new projects listed in the Annual Construction Program and TIP.
  • 2027 or 2028: Anticipated construction start for Little Quilcene River Bridge Replacement due to permitting delays.

Next Steps

The decision outlined is listed as a "Discussion item, no action required." The Board is required to annually adopt the 6-Year TIP after a public hearing.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Eric Kuzma - Assistant Public Works Director
  • Josh Peters - County Administrator
  • Mark Thurston, P.E. - Lead Bridge Inspector / Engineer IV
  • RCW 36.81.130, RCW 36.81.121, WAC 136-16, WAC 136-20-060

Agreement with Concerned Citizens for Early Intervention Services

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a professional services agreement (PSA) with Concerned Citizens, totaling $16,125.00 for the period spanning July 1, 2025, through June 30, 2026. This contract funds early intervention assessments and direct educational and therapeutic services for children from birth to three years old who have or are suspected of having developmental delays or disabilities. Concerned Citizens is identified as the county’s only provider for these "Birth-to-Three" services.

Key Points

  • Concerned Citizens is the sole provider of "Birth-to-Three" services in the county.
  • Services include multi-disciplinary evaluation/assessment conforming to WAC 275-27-026, Individualized Family Service Plans (IFSP) development, and specialized services (occupational, physical, speech-language therapy, and specialized instruction).
  • Specialized services must be provided, to the maximum extent appropriate, in natural environments (home and community settings).
  • The IFSP must be developed within 45 days of referral receipt and reviewed every six months, with a new plan written annually.
  • The provider must evaluate potential funding sources for intervention services, including private insurance, Medicaid, and OSPI, with the county acting as the second payer of last resort.
  • Background Checks and Compliance: The subcontractor must comply with strict regulations, including repeated DSHS background checks (every three years) for employees having unsupervised access to vulnerable persons, and mandatory reporting requirements for abuse/neglect (RCW 74.34.020, RCW 26.44).

Financials

  • Total Contract Amount (Expenditure): $16,125.00
  • Funding Source (Revenue): Reimbursements provided through the Washington State Department of Social and Health Services (DSHS).
  • Billing Rate: One UNIT of service is $500.00 per month (defined as a minimum of one and a maximum of three hours of services per eligible client), with a maximum of eight UNITS billable per month.
  • Total Maximum Reimbursement: Not to exceed $16,125.00 for the contract duration.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-07-01: Start date of the agreement term (work performed between this date and contract execution is ratified).
  • 2026-06-30: End date of the agreement term.
  • Annually: IFSP must be written and policies reviewed and renewed.
  • Every six months: IFSP must be reviewed.
  • Ongoing: Billing occurs monthly, on or before the 5th day of the month for the preceding month's services.

Next Steps

JCPH management recommends approval of the contract by the Board of County Commissioners.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Josh Peters - County Administrator
  • Concerned Citizens (SUBCONTRACTOR)
  • Washington State Department of Social and Health Services (DSHS)
  • WAC 275-27-026, WAC 388-825, RCW 43.43.830-845, RCW 74.15.030, RCW 74.34.020(11), RCW 26.44

Recycling Program Privatization and Level of Service Ordinance

Topic Summary

Public Works recommends adopting an Ordinance Establishing Minimum Levels of Service for Curbside Collection of Recyclables, specifically for unincorporated East Jefferson County. This action is proposed to transition the current county-subsidized, source-separated drop-off program to a privatized, subscription-based, single-stream curbside collection system administered by the WUTC-certificated hauler (Waste Connections). This shift aims to lower high program costs, address illegal dumping and high contamination rates, and improve the consistency of service.

Key Points

  • The current county recycling contract with Tessera (formerly Skookum Contract Services) expires on March 31, 2026.
  • The existing program is a county-subsidized, source-separated drop-off/curbside program.
  • Challenges of the current system outlined in the ordinance:
    • High contamination rate (up to 30% in the plastic, tin, and aluminum mix found by a 2022 audit), despite approximately $70,000 spent on contamination reduction efforts in 2021.
    • Prevalence of illegal dumping at unstaffed drop-off sites (increasing from 26 tons in 2022 to 41 tons in 2024).
    • Unrecovered market values for recyclables since 2017 diminish commodity value offset.
  • Proposed Privatization Model: Transition to curbside-only, mixed-material (single-stream) cart service provided by a WUTC “G-Cert” licensed hauler (Waste Connections), with direct payment by the customer.
  • The proposed ordinance sets minimum service levels, defining recyclables, collection frequency (every-other week, EOW), cart size options (95-gallon or 65-gallon), and requiring a low-income discount rate within the WUTC tariff.
  • The adoption of the Level of Service Ordinance is necessary to ensure customer service options are available following the termination of the current county contract.
  • Drop-off alternatives for residents unable to receive curbside service:
    • Establishing a recycling area behind the transfer station scales (customers charged minimum $20 fee or per ton rate if over the minimum weight).
    • Continuing a drop-off area at the Quilcene Drop Box facility (fee schedule must be adjusted for this).

Financials

  • Current Annual Program Cost (net of subsidies/sales): Estimated at $326,709.
  • Current Subsidy: $13.89 of every per ton transaction at the transfer station is currently allocated to subsidize the "free" recycling program.
  • Projected Annual Savings (starting April 1, 2026): Estimated $326,000 by discontinuing the tipping fee subsidy (which is currently allocated to the program).
  • Public Outreach Cost: A one-time cost estimated at $5,197.00 for public outreach is budgeted in the 2025 and 2026 draft solid waste budget.
  • WUTC Tariff Rate (Current Mid-Level Service): $31.91 per month for every-other week garbage and recycling.

Alternatives

  • Requesting a new RFP for the current source-separated program was considered, but deemed likely to result in higher contractor fees due to inflation, necessitating increased tipping fees or reduced other services to maintain Solid Waste Enterprise Fund cash reserve.
  • The proposed Ordinance outlines specific drop-off alternatives for customers unable to access curbside service (Transfer Station location and Quilcene Drop Box).

Community Input

  • Multiple meetings/workshops have occurred: three Solid Waste Advisory Committee (SWAC) meetings (July 25, 2024; Sept 26, 2024; Jan 23, 2025), two joint SWAC/BOCC public meetings (March 26, 2025; April 29, 2025), and two BOCC workshops (July 21, 2025; August 25, 2025). The most recent action reflects consensus at the August 25, 2025 BOCC workshop.

Timeline

  • 2025-08-25: BOCC workshop where staff recommendation to set a public hearing was agreed upon.
  • 2025-09-24: Hearing Notice published one time.
  • 2025-10-06 (3:00 p.m.): Public Hearing scheduled regarding the proposed Ordinance.
  • 2026-03-31: Expiration of current Recycling Services Agreement with Skookum Contract Services (Tessera).
  • 2026-04-01: Effective date of the proposed Ordinance.
  • 2030-01-01: Date E2SSB 5284 obligates single-use packaging producers to pay for recycling programs (up to 90%).

Next Steps

Approve the hearing notice setting the public hearing for October 6, 2025, at 3:00 p.m.

Sources

  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Josh Peters - County Administrator
  • Washington Utilities and Transportation Commission (WUTC)
  • RCW 70A.205.045
  • Engrossed Second Substitute Senate Bill (E2SSB) 5284
  • Jefferson County Code (JCC) Chapter 8.10

Emergency Budget Appropriations for Housing and Law Library

Topic Summary

The Board of County Commissioners (BOCC) will hold a public hearing on October 6, 2025, to consider several proposed emergency budget appropriations for 2025. These appropriations include increased funding for the Law Library (Fund 140) to cover unexpected costs for resource materials, and for Affordable Housing (Fund 148) and Homeless Housing (Fund 149) to fund emergency shelter and grants, supported by new grant revenue and private donations. The total increased appropriation being sought for these funds is $307,920 in expenses.

Key Points

  • Emergency appropriations are requested for:
    • Law Library Fund 140
    • Affordable Housing Fund 148
    • Homeless Housing Fund 149
  • Law Library (Fund 140) requires an appropriation of $5,937.00 due to a one-time cost of $8,336.29 incurred in April 2025 to update hardbound Revised Code of Washington (RCW) sets needed for statutory mandate compliance.
  • Affordable Housing (Fund 148) requires $40,000.00 for the DOVE House Emergency Shelter, based on a recommendation from the Housing Fund Board (HFB 5/28/2025).
  • Homeless Housing (Fund 149) requires $261,983.00 in one-time appropriations to cover emergency shelter costs and distributions, supported by new grant funds and a private donation.

Financials

Total Proposed Appropriations Request: - Total One-time Revenue (Homeless Housing Fund 149): $179,803.00 - Total One-time Expense: $307,920.00 (Law Library: $5,937; Affordable Housing: $40,000; Homeless Housing: $261,983)

Law Library Fund 140 Request: - One-time Appropriation (Capital Outlay): $5,937.00 - Reason: To satisfy the total cost of maintaining the county's statutorily mandated Law Library for 2025, specifically for hardbound RCW updates (total cost: $8,336.29).

Affordable Housing Fund 148 Request: - One-time Appropriation (DOVE HOUSE - EMERGENCY SHELTER): $40,000.00 - Amended Budget Total: $185,000.00 (Increased from $145,000.00)

Homeless Housing Fund 149 Details: - Anticipated Revenue Increase: $179,803.00 - WA DOC DRF GRANT: $127,418.00 (Amended budget $213,795.00) - Private Donation (COAST): $52,385.00 (Amended budget $52,385.00) - Anticipated Expenditure Increase: $261,983.00 - EMERGENCY SHELTER: $175,500.00 (Amended budget $275,500.00) - DRF GRANT TO OLYAP (CHG): $86,483.00 (Amended budget $86,483.00) - Reason for Fund 149 Appropriations: HFB recommendation to fund JC Emergency Shelter and Dove House Emergency Shelter through YE 2025; allocation of DRF Grant revenue and expenditure; and a private donation from COAST for the JC Emergency Shelter.

Alternatives

None specified.

Community Input

A public hearing is mandated by RCW 36.40.140 and is set for October 6, 2025. Written testimony is invited from September 22, 2025, until the end of the public hearing on October 6, 2025.

Timeline

  • 2025-09-24 & 2025-10-01: Hearing Notice to be published in The Jefferson County and Port Townsend Leader.
  • 2025-10-06 (10:45 a.m.): Public Hearing scheduled for 2025 Emergency Budget Appropriations.
  • 2025-10-06: Proposed date for adoption of the final resolution.

Next Steps

Approve the Public Hearing Notice setting the public hearing for October 6, 2025, at 10:45 am, regarding the adoption of 2025 Emergency Budget Appropriations.

Sources

  • Judy Shepherd - Finance Director
  • Josh D. Peters - County Administrator
  • RCW 36.40.140
  • Housing Fund Board (HFB 5/28/2025 Minutes)
  • Washington Department of Commerce (DOC)
  • COAST (private donor)

Appointment to Peninsula Housing Authority Board

Topic Summary

The Board of County Commissioners is requested to approve the appointment of Mary Jean Ryan to the Peninsula Housing Authority (PHA) Advisory Board. Ms. Ryan will serve the remainder of an unexpired term ending on September 6, 2027.

Key Points

  • The Peninsula Housing Authority had one unexpired term available, expiring September 9, 2027.
  • Only one application was received for the position following staff advertisement.
  • During their meeting on September 16, 2025, the Peninsula Housing Authority Board moved to approve the applicant, Mary Jean Ryan.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-08-07: Application received from Mary Jean Ryan.
  • 2025-09-16: Peninsula Housing Authority meeting where the appointment was approved by motion.
  • 2027-09-06: End date of the unexpired term Mary Jean Ryan is appointed to serve.

Next Steps

The County Staff and PHA recommend the Board approve the appointment of Mary Jean Ryan.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh D. Peters - County Administrator
  • Mary Jean Ryan

Quilcene Water Supply Renovation Contract (Shold Excavating Inc.)

Topic Summary

Public Works requests approval of a construction contract with Shold Excavating Inc. for $16,445.52 (including tax) to perform the Quilcene Water Supply Renovation, referred to as "Option-2." This project involves replacing a failing galvanized water line, installing a sanitary frost-free potable water hydrant for community use, installing a separate paddle-style faucet for campground users, and ensuring new funding is provided for ongoing maintenance.

Key Points

  • The project implements "Option-2" from the August 11, 2025, BOCC workshop to address infrastructure failure and health concerns at the Quilcene drinking water supply.
  • The renovation work includes:
    1. Trenching and installing a new 1" water-service line from the existing meter to the public water supply location.
    2. Installing a Woodford S3-2 sanitary potable water frost-free hydrant with an isolation valve for community filling.
    3. Installing a paddle-style water faucet with an underground shut-off for the campground.
    4. Installing an underground quick coupler connection with an isolation valve.
  • The work is scheduled for November after the campground closes (Agreement Term: 9/29/25 to 4/1/26).
  • The contract creates time to investigate a partnership with the PUD to build a dedicated commercial water supply sales kiosk at a more appropriate location in Quilcene.
  • The previous failing frost-free hydrant was immediately repaired by Parks and Recreation for $1,849.95.
  • The selected bid from Shold Excavating Inc. was $2,500 lower than the first bid received for Option 2.

Financials

  • Total Contract Amount (Expenditure): $16,445.52 (includes 9.2% JEFF CO 1600 Sales Tax of $1,385.52)
  • Subtotal Cost of Work (Labor/Materials): $15,060.00
    • Fees (Intent and Affidavit Filing Fee): $650.00
    • Highest single line item (Water Line Trenching/Installation): $6,220.00
  • Prior Repair Cost (incurred immediately): $1,849.95
  • Funding: Parks and Recreation will submit a 4th quarter budget appropriation to fund the improvements.

Alternatives

  • The action stems from a prior deliberation (August 11, 2025 workshop) that led to the selection of "Option-2."
  • The long-term alternative being considered is investigating a partnership with the PUD for a dedicated commercial water supply sales kiosk at a different location.

Community Input

None specified.

Timeline

  • 2025-08-11: BOCC workshop directing staff to proceed with Option 2 and funding for maintenance.
  • 2025-09-02: Proposal date.
  • 2025-09-29: Proposed contract start date.
  • November 2025: Construction work is planned to take place after the campground is closed.
  • 2026-04-01: Contract end term.

Next Steps

Approve the construction contract with Shold Excavating Inc. and return two copies to Parks and Recreation.

Sources

  • Monte Reinders - Public Works Director
  • Matt Tyler - Public Works/Parks and Recreation Contact
  • Josh Peters - County Administrator
  • Shold Excavating Inc.
  • Woodford S3-2

Request for Proposals (RFP) for Legislative Representation and Lobbying Services (2026-2027)

Topic Summary

The County Administrator’s Office proposes issuing a Request for Proposals (RFP) to secure a qualified individual or firm to provide legislative representation and lobbying services for Jefferson County for a two-year contract term (2026-2027). The RFP focuses primarily on advancing the county’s interests and priorities within the Washington State Legislature, while also seeking guidance on federal legislative and funding matters.

Key Points

  • Contract Duration: Intended to cover January 1, 2026, through December 31, 2027, with a possibility of extension through December 31, 2029.
  • Focus: The RFP emphasizes Washington State legislative representation and lobbying services, while also seeking expertise in federal legislative guidance and securing funding for rural local governments.
  • Scope of Work Primary Objectives:
    1. Act as the County's representative to the Washington State Legislature and the Governor’s Office.
    2. Advise and assist the County in developing and executing legislative and funding strategies.
    3. Educate stakeholders (legislators, agencies) on the impact of legislation on the County.
    4. Assist in strategy development regarding federal policy, funding, and developing relationships with the congressional delegation.
  • Reporting Requirements: Firms must furnish comprehensive reports: Weekly during state legislative sessions, Monthly outside of sessions, and as-necessary for time-sensitive information.
  • Minimum Qualifications: Firms must be registered with the Washington Public Disclosure Commission (PDC) for state lobbying and have experience representing progressive rural counties in Washington State and the federal government.
  • Key Challenges/Priorities (Focus Areas): Rural infrastructure; Growth Management/LAMIRD flexibility; financial sustainability and capital funding needs; and affordable housing for non-urban communities.
  • The County is seeking a firm that welcomes active participation from Commissioners and the County Administrator in lobbying efforts.

Financials

  • Fiscal impact will be determined through negotiation with the selected consultant(s) following the RFP process.
  • All costs associated with preparing and submitting a proposal are solely the responsibility of the respondent.
  • Budget proposals must be detailed and itemized so the County can select all or a portion of the services and negotiate accordingly.

Alternatives

None specified. (The Board has previously expressed interest in proceeding with solicitation.)

Community Input

Submissions become public records subject to the Washington State Public Records Act.

Timeline

  • 2025-09-24: Date RFP is issued.
  • 2025-10-31 (4:30 PM PDT): Deadline for proposals.
  • 2025-11-21: Target date for final selection.
  • 2025-12-15: Target date for Board of County Commissioners’ final contract approval.
  • 2026-01-01: Contract services intended to commence.

Next Steps

Review the proposed RFP. Direct the County Administrator’s Office to proceed with issuing the RFP based on Board consideration and prerogative.

Sources

  • Josh D. Peters - County Administrator
  • Jefferson County Board of Commissioners (BOCC)
  • Washington Public Disclosure Commission (PDC)
  • RCW 42.56 (Washington Public Records Act)

Agreement Amendment: Trust Land Transfer (TLT) Consultation Renewal

Topic Summary

The County Administrator's Office seeks approval for Amendment No. 1 to the Trust Land Transfer (TLT) agreement with the Jamestown S’Klallam Tribe, the Port Gamble S’Klallam Tribe, and the Point No Point Treaty Council (PNPTC). The original 2024 TLT applications for four parcels were unsuccessful in securing funding; this amendment renews the tribal consultation process to allow Jefferson County to re-submit the identical TLT applications to the Department of Natural Resources (DNR) for funding consideration in 2025 while preserving tribal Treaty Rights.

Key Points

  • The original agreement (effective 8/29/2024) was established to protect Treaty Rights under the Treaty of Point No Point while promoting the County's DNR Trust Land Transfer Applications.
  • The four parcels included in the TLT applications are: Anderson Lake, Beaver Lake, Cape George, and Jacob Miller (detailed identifying information is in Appendix 4 of the Agreement).
  • The County's 2024 TLT applications did not score high enough for grant funding.
  • Amendment's Purpose: To ensure the benefits received by all parties from the Agreement remain in force if the applications are accepted after re-submission in 2025.
  • The amendment updates the timeline and requires the PNPTC to send a letter of support for all four applications to the Washington DNR by September 26, 2025.

Financials

  • There is no fiscal impact related to the approval of this agreement amendment.
  • Approval of the TLT applications by the DNR is expected to result in a positive fiscal impact associated with forest land management directed by the county property in coming years.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-08-29: Effective date of the original TLT Agreement.
  • 2025-09-18 (scheduled): Proposed amendment was scheduled to be considered by the PNPTC.
  • 2025-09-26: Deadline for PNPTC to send the letter of support to DNR for the re-submitted applications.
  • End of September 2025: Washington DNR application deadline for 2025 TLT applications.

Next Steps

Consider and approve the Amendment No. 1 to the TLT agreement with PNPTC and direct staff to prepare and submit TLT applications to DNR for the four subject parcels on or before the 2025 application deadline.

Sources

  • Josh D. Peters - County Administrator
  • Wendy Hasekaper - County Administrator's Office Staff
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Department of Natural Resources (DNR)
  • Point No Point Treaty Council (PNPTC)
  • Jamestown S’Klallam Tribe
  • Port Gamble S’Klallam Tribe
  • Treaty of Point No Point

Support Letter for Bayside Housing & Services – Vince’s Village Phase II

Topic Summary

The Board of County Commissioners proposes signing a letter of support for Bayside Housing & Services' application to the WA State Department of Commerce's Housing Trust Fund. The funding is sought for Phase II of the Vince’s Village project in Port Townsend, which plans to add 34 permanent supportive and affordable housing units for households at or below 50% Area Median Income (AMI).

Key Points

  • Bayside Housing & Services is seeking funding through the Housing Trust Fund to cover construction costs for Vince's Village Phase II.
  • Phase II will fund 34 additional permanent supportive and affordable housing units.
  • These units will target households living at or below 50% Area Median Income (AMI).
  • The Department of Commerce grant requires the letter to confirm inconsistency with both the county’s GMA-required Comprehensive Plan and the local Plan to End Homelessness.
  • The County notes that the project aligns with the goals of providing wraparound case management to break the cycle of homelessness and supports the community’s overall health.

Financials

  • None specified in the agenda request.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-10-02: Deadline for Bayside Housing & Services to submit their funding application (letter should be signed and sent by this date).

Next Steps

Sign the letter of support and send an electronic copy and the original to Bayside Housing & Services for their funding application package.

Sources

  • Heather Dudley-Nollette - Commissioner District 1 (Requestor)
  • Josh Peters - County Administrator
  • Bayside Housing & Services
  • WA State Dept of Commerce’s Housing Trust Fund

Agreement: Jefferson County Marine Resources Committee (MRC) Grant

Topic Summary

Jefferson County, through its Marine Resources Committee (MRC) and WSU Extension, seeks approval for a $252,000 grant agreement with the Washington State Department of Ecology (Ecology) to fund marine stewardship projects in East Jefferson County over a two-year period (October 2025-September 2027). The grant funds four core project tasks focused on monitoring, protection, and restoration of marine ecosystems.

Key Points

  • The agreement is for $252,000 in state and federal funding.
  • The project is administered through the Northwest Straits Commission and WSU Extension.
  • Four Core Project Tasks (Scope of Work):
    1. MRC Operations ($210,400): Administrative functions, grant writing, communication, and attendance at regional meetings/trainings.
    2. Community Monitoring ($1,000): Monthly forage fish spawning surveys at three sites (Siri’s Cove, Dabob Bay, Quilcene Yacht Club) and bull kelp monitoring at North Beach (Port Townsend). Requires Quality Assurance Project Plans (QAPP).
    3. Voluntary No-Anchor Zones ($5,400): Regular maintenance (cleaning and structural checks) of buoys installed to protect eelgrass/shellfish habitat at Port Townsend Waterfront, Port Hadlock, and Mystery Bay. Monitoring boater compliance (May-November).
    4. Olympia Oyster Restoration ($35,200): Continuing to place shell substrate and monitor populations at three existing South Discovery Bay sites (North/South Powerlines, Lagoon site). Includes developing a plan/timeline for restoration in Kilisut Harbor.

Financials

  • Total Project Cost: $252,000.00
  • Total Ecology Share (Grant Revenue): $252,000.00
  • Recipient Match Required: $0.00 (0%)
  • Funding Sources: General Fund – State ($130,000 total) and Puget Sound Partnership/EPA ($122,000 total). Note: The federal funds are part of the National Estuary Program (CFDA 66.456, FAIN: CE01J97401).
  • Indirect Costs Rate: 30% approved.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-10-01: Effective date of the agreement.
  • 2027-09-30: Expiration date of the agreement.
  • Summer 2025/2026: Bull kelp and forage fish monitoring reports due.
  • Annually: Annual Summary Reports due for No-Anchor Zones and Olympia Oyster Restoration.

Next Steps

Signature for approval. Note that Ecology will require signatures via DocuSign to execute the agreement, which will be sent to Heidi Eisenhour and Philip Hunsucker via email prior to the meeting.

Sources

  • Katie Kowal - Water Resources Program Manager, WSU Extension
  • Washington State Department of Ecology (ECOLOGY)
  • Northwest Straits Commission
  • Josh Peters - County Administrator
  • Joenne McGerr - Shorelands Program Manager (Ecology)
  • Emily Buckner, Sarah Fisken, Janette Mestre, Gordon King, Neil Harrington (Task Coordinators)

Short-Term Rental Program Update

Topic Summary

The Department of Community Development (DCD) staff is scheduled to brief the Board on the status of the Short-Term Rental (STR) Program following the repeal of a moratorium and the adoption of new regulations (Ordinance 03-0407-25) in April 2025. The update includes an overview of application volume, progress toward the 4% STR cap per zip code, early implementation successes and challenges, and the planned enforcement approach.

Key Points

  • A moratorium on new STR applications, adopted in June 2024, was repealed by Ordinance 03-0407-25 in April 2025.
  • Key Policy Changes in Ordinance 03-0407-25:
    • Established a 4% cap on STRs based on zip code.
    • Eliminated the six-month grace period (except for legal non-conforming uses).
    • Clarified that only permitted, permanent structures are eligible for STR use.
  • DCD resumed accepting applications after the ordinance adoption.
  • DCD staff will cover:
    • Application activity since April 2025.
    • Status of progress toward the 4% cap.
    • Early observations regarding program function.
    • Outline of next steps for program administration and enforcement.
  • The monitoring is intended to assess if the ordinance is meeting goals of balancing housing availability, economic activity, and neighborhood compatibility.

Financials

  • No fiscal impact is associated with the presentation itself.
  • STR applications contribute permit revenue to several departments.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-06 (approx): Moratorium on new STR applications adopted.
  • 2025-04 (approx): Ordinance 03-0407-25 adopted, repealing the moratorium and establishing new regulations.
  • 2025-09-22: Scheduled briefing and update presentation.

Next Steps

No action is required. The briefing is for informational purposes only.

Sources

  • Greg Ballard - Development Code Administrator, Community Development (DCD)
  • Chelsea Pronovost - Interim DCD Director
  • Nicki Akins - Code Compliance Coordinator, Community Development
  • Josh D. Peters - County Administrator
  • Ordinance 03-0407-25
  • Jefferson County Code (JCC) Title 18

Amended Noxious Weed Control Board Assessment Rate

Topic Summary

The Board of County Commissioners (BOCC) will continue deliberations regarding a proposed ordinance amending JCC Chapter 3.65 to increase the Jefferson County Noxious Weed Control Board special assessment fee. The proposed increase is from $4.00 per parcel and $0.30 per acre to $5.50 per parcel and $0.45 per acre for non-forestland, along with implementing an annual inflation adjustment (CPIW) cap limited to a maximum annual increase of five percent. These changes are intended to account for rising costs, increase staffing, dedicate time to education/outreach, and fund a cost-share program for residents.

Key Points

  • The Noxious Weed Control Board assessment fee has remained stagnant since its creation in 2015 via Ordinance 07-1109-15.
  • The Noxious Weed Board, facing rising costs and increasing demand for services, voted on August 11, 2025, to recommend the fee increase.
  • Non-Forestry Proposed Rate: $5.50 per parcel and $0.45 per acre (effective January 1, 2026).
  • Forestry Proposed Rate: $0.55 per parcel and $0.045 per acre (one-tenth the non-forestland rate, consistent with RCW 17.10.240(2)).
  • Changes to JCC:
    • Land Classification language (formerly "Attachment A") is moved directly into JCC 3.65.020 for transparency.
    • An exemption for private property located within the boundaries of the Olympic National Park (RCW 37.08.210) has been added to the proposed ordinance (JCC 3.65.020(4)(j)).
    • The fee structure will include an Annual Fee Indexing adjustment based on the CPI-W (U.S. City Average for All Urban Wage Earners and Clerical Workers), rounded to the nearest cent/tenth of a cent respectively, and capped at a maximum of five percent per year.
  • Staff consulted with the Assessor's Office, Prosecuting Attorney’s Office, and other Noxious Weed Board Coordinators and concluded the proposed language and interpretation of "forested lands" assessment remains consistent with state law (RCW 17.10.240(2)).

Financials

  • Current Assessment Rate (Non-Forest): $4.00 per parcel and $0.30 per acre
  • Proposed Assessment Rate (Non-Forest): $5.50 per parcel and $0.45 per acre
  • Proposed Assessment Rate (Forestland): $0.55 per parcel and $0.045 per acre.

Alternatives

  • Staff previously confirmed the necessity of the proposed increase to avoid inadequacy of the Noxious Weed Control Board budget and to support expanded programming (staffing, education, cost-share programs).

Community Input

  • A public hearing was held on September 15, 2025, leading to continued deliberation on September 22, 2025.
  • Discussion points included: the exemption status of land within Olympic National Park, and the equity of the assessment fee for forestlands based on RCW 17.10.240(2).

Timeline

  • 2025-08-11: Noxious Weed Control Board voted to recommend the fee increase.
  • 2025-09-15: BOCC held a public hearing on the proposed ordinance.
  • 2025-09-22: Continued deliberations are scheduled.
  • 2026-01-01: Proposed effective date of the Ordinance/rate increase.

Next Steps

BOCC is requested to approve the proposed ordinance amending Chapter 3.65 of the Jefferson County Code (JCC).

Sources

  • Sophie DeGroot - Noxious Weed Control Coordinator
  • Josh Peters - County Administrator
  • RCW 17.10.240, RCW 37.08.210

Special Series: Cultural Heritage Resources - Newspaper Collections

Topic Summary

As part of the County’s Strategic Plan Objective 6.A. (celebration of culture and heritage), the Commissioners will host the Jefferson County Historical Society (JCHS) for a presentation. Ellie DiPietro, JCHS Director of Collections & Research, will discuss the county's vast newspaper collection, exploring what information can and cannot be reliably gathered from these historical resources.

Key Points

  • The presentation is part of a cultural heritage lecture series approved by the Commissioners on June 23, 2025.
  • The topic focuses on the county newspaper collections.
  • The presentation will be led by Ellie DiPietro, JCHS Director of Collections & Research.

Financials

  • The agreement for the cultural heritage lecture series, covering presentations including this one, was previously approved in the amount of $1,200 for 2025.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-06-23: Agreement with JCHS to provide the lecture series was approved.
  • 2025-09-22 (11:00 a.m.): Scheduled presentation date.

Next Steps

Listen to the cultural heritage presentation and participate in discussion.

Sources

  • Josh Peters - County Administrator
  • Ellie DiPietro - JCHS Director of Collections & Research
  • Jefferson County Historical Society (JCHS)
  • County Strategic Plan Objective 6.A.

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