PACKET: Commissioners Meeting at Mon, Sep 15, 09:00 AM

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Gibbs Lake Park Caretaker Agreement

Topic Summary

Jefferson County is proposing to approve a Caretaker's Agreement with Aletia Bennett and Jonathan McMullen to manage and maintain Gibbs Lake Park. The agreement establishes a 31-week trial period during which the caretakers will perform maintenance, supervision, and customer service duties in exchange for compensation valued at $10,354, provided entirely as an RV site with full hook-ups and related services. The selection of the caretakers followed a 45-day open public recruitment process.

Key Points

  • The Caretakers' area at Gibbs Lake Park was converted into a more flexible space, including a two-acre public beach/picnic area, a maintenance/storage facility, and a caretakers' RV site with full hook-ups.
  • Caretakers' duties include trash pick-up/hauling, mowing, brushing, parking lot and trail maintenance, general park supervision, and building maintenance.
  • They are also expected to provide trail information, natural interpretation, and safety guidelines to various park users (hikers, riders, swimmers, etc.).
  • The Caretakers are designated as independent contractors, not County employees, and are not entitled to County employee benefits (vacation, sick leave, insurance, etc.).
  • They must be on-duty (available to monitor, supervise, or work) five days per week, with Tuesday and Wednesday as off-duty days, unless an emergency occurs.
  • The total weekly workload, excluding passive monitoring, is 20 person hours per week, valued at an equivalent hourly rate of $16.70.
  • Caretakers must comply with various County manuals and policies, including the Personnel Administration Manual (Code of Ethics, Rules of Conduct, Anti-Harassment, etc.).
  • They must undergo and pass a Washington State Patrol fingerprint identity and criminal history check prior to starting duties.
  • The Caretakers are restricted in the use of their designated garage bay (e.g., no commercial purpose, no food/fuel/solvents/pesticides storage) and may only store two personal passenger vehicles on-site (no boats, trailers other than the RV residence, ATVs, or motorcycles).
  • Maintenance equipment provided by the County includes a blower, string trimmer, mower, fuel/oil/supplies, personal protective equipment, hand tools, and supplies for the well water system.

Financials

  • Total value of the agreement for 31 weeks of service: $10,354.
  • Compensation provided by the County (in lieu of cash payment): An RV Site with full hook-ups, including septic, water, power, internet (scheduled for installation in October 2025), and garbage service. This is valued at $334/week for 31 weeks, totaling $10,354.
  • This is listed as an "Expenditure: n/a" and "Revenue: n/a" on the contract review form, but the cost equivalent of the services provided is specified in the exhibits ($10,354).
  • Estimated hourly rate equivalent: $16.70/hour for 620 total hours of work over 31 weeks.

Alternatives

None specified.

Community Input

None present. (The caretakers were selected through an open public recruitment process over 45 days).

Timeline

  • September 22, 2025: Commencement date of the agreement (subject to BOCC approval date).
  • April 27, 2026: End date of the 31-week agreement term.
  • October 2025: Scheduled installation month for high-speed internet service at the RV site.
  • Within 30 days of initiation of the agreement: Caretakers may propose a vacation schedule of no more than 12 days/year, subject to Parks and Recreation Manager approval.

Next Steps

The Public Works Department recommends the Board of County Commissioners approve the agreement and return three signed copies to Public Works.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Aletia Bennett and Jonathan McMullen - Caretakers (Contractors)
  • Matthew Tyler - Public Works, Parks and Recreation Contact Person

Jarred Swalwell & Megan Kogut Water Line Franchise Hearing

Topic Summary

The Public Works Department is requesting the Board of County Commissioners (BoCC) schedule a public hearing regarding the renewal of a nonexclusive franchise requested by Jarred Swalwell and Megan Kogut. This franchise would allow them to construct, maintain, and operate components of a water transmission and distribution system within county rights-of-way along Olele Point Road in eastern Jefferson County.

Key Points

  • The applicants (Jarred Swalwell & Megan Kogut) are assuming an existing application in progress for a nonexclusive franchise renewal.
  • The franchise permits operation of a water transmission and distribution system within County rights-of-way.
  • The specific franchise area runs along Olele Point Road, from parcel 977-400-029 to parcel 977-400-013, located in the South West Quarter of Section 28, Township 29 North, Range 1 East, W.M.
  • RCW 36.55.040 requires the BoCC to fix a time and place for the hearing and give public notice at the applicant's expense.
  • Public Works is complying with notice requirements by publishing the notice twice in The Port Townsend & Jefferson County Leader and posting it in three public locations (County Courthouse, Port Townsend Post Office, City of Port Townsend Library), and on the County’s internet home page.

Financials

  • All costs related to the advertising for the hearing notice, and the installation, maintenance, and repair of the utilities under the Franchise, shall be the responsibility of the applicant(s).
  • None specified.

Alternatives

None specified.

Community Input

  • A public hearing is scheduled for receiving testimony.
  • Written testimony is invited from September 22, 2025, until the end of the public hearing on October 13, 2025.

Timeline

  • September 22, 2025: Written testimony period begins.
  • October 1, 2025: First publication date for the hearing notice.
  • October 8, 2025: Second publication date for the hearing notice.
  • October 13, 2025 (10:00 a.m.): Scheduled date/time for the public hearing.
  • October 13, 2025: Written testimony period ends (unless extended by the BoCC).

Next Steps

The BoCC is requested to approve the hearing notice and schedule the public hearing on the Franchise Resolution for Monday, October 13, 2025, at 10:00 AM.

Sources

  • Monte Reinders - Public Works Director
  • Josh Thornton - Real Property Specialist
  • Jarred Swalwell & Megan Kogut - Applicants (Franchise holders)
  • RCW 36.55.040 - Statute governing publication of hearing notice

Interlocal Agreement for Nurse Family Partnership Home Visiting Services (DCYF)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for an Interlocal Agreement (ILA) with the Washington State Department of Children, Youth and Families (DCYF) to fund Home Visiting Services, specifically utilizing the Nurse Family Partnership (NFP) model. This contract, fully funded by the state, covers the period from July 1, 2025, to July 31, 2026, and totals $446,836.63. The services are designed to support vulnerable families in an effort to mitigate negative child development outcomes associated with poverty and other adverse conditions.

Key Points

  • JCPH will provide high-quality home visiting services using the Nurse Family Partnership (NFP) model.
  • The program aims to alleviate the effects of poverty, single parenthood, unemployment/underemployment, parental disability, low education attainment, and child welfare system involvement on child development, based on NFP efficacy studies.
  • JCPH community nursing staff will make home visits in Jefferson and Clallam Counties, and JCPH will support Kitsap County via subcontracting.
  • The total maximum service capacity (funded slots) is 62 families: 29 funded by the Dedicated Cannabis Account (DCA/i502) and 33 by General Fund State (GFS).
  • Clallam County: 13 GSF families.
  • Jefferson County: 17 families (11 DCA slots, 6 GSF slots).
  • Kitsap County: 32 families (18 DCA slots, 14 GSF slots).
  • Staffing levels are budgeted for 2.41 total Home Visitor FTE and 0.33 Supervisor FTE across the funding sources.
  • The contractor (JCPH) must maintain model fidelity to the NFP program and ensure its monthly actively engaged participant caseload (visited and encountered families) meets or exceeds 85% of the Maximum Service Capacity (62 families).
  • The contractor must prioritize enrollment for prenatal families and families with children up to 36 months.
  • HVSA Priority Populations are eligible participants with two or more specific characteristics (e.g., American Indian/Alaskan Native, Poverty/Low Income, Teen Parents, Prior Child Welfare involvement, Substance Use, Homeless/Unstable Housing).
  • The contract includes various performance milestones related to Quarterly Enrollment, 12-month and 18-month Family Retention, Depression Screening and Follow-up, and Healthy Birthweight Outcomes.
  • At least 75% of all home visits must be in-person modality, and every participant must be offered at least one in-person visit per year.
  • Services are voluntary, and the contractor must obtain written consent to participate from all enrolled participants.
  • The contractor must comply with extensive data collection and evaluation requirements, including sharing data with DCYF's contractor of record, the Department of Health (DOH), and entering client data into the FLO data collection system/Prevention Services Reporting System (PSRS).

Financials

  • Total cost of the contract: $446,836.63.
  • Funding source: Fully funded by Washington State DCYF via state dollars (Home Visiting Services Account, HVSA).
  • Dedicated Cannabis Account (DCA/i502): $176,918.00
  • General Fund State (GFS): $269,524.63
  • Budget Breakdown (July 1, 2025 - June 30, 2026):
  • Total Contractor Personnel: $149,002.75
  • Total Goods and Services: $3,601.63
  • Total Travel: $2,500.00 (GFS only)
  • Total Contracted/Professional Services: $251,112.01
  • Total Administrative/Indirect Charges: $40,620.24

Alternatives

None specified.

Community Input

  • None present.

Timeline

  • July 1, 2025: Contract Effective Date/Start of performance and funding period.
  • July 20, 2026: Due date for Quarter 4 Progress Report.
  • July 31, 2026: End date of the contract period (allows time for final data reports).
  • August 30, 2025: Due date for a copy of the executed Data Sharing Agreement (DSA) with DSHS, if amended.
  • September 30, 2025: End date for Quarter 1.
  • November 20, 2025: Annual Technical Assistance (TA) Plan due (submitted with November Monthly Enrollment Report).
  • May 16, 2026: Annual Pre-Contract Questionnaire and Proposed Budget for FY27 are due.

Next Steps

JCPH management requests approval of the Washington State DCYF agreement.

Sources

  • Apple Martine - Public Health Director (Listed 'Community Health Director' on one request form)
  • Denise Banker - Community Health Division Director
  • Washington State Department of Children, Youth and Families (DCYF)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Ivon Urquilla - DCYF Program Contract Manager
  • Start Early WA - DCYF-specified contractor for CQI technical assistance
  • Department of Health (DOH) - DCYF’s contractor for data collection management and reporting

Opioid Settlements Participation

Topic Summary

The Prosecuting Attorney's Office (PAO) recommends that Jefferson County approve participation in nine new nationwide opioid settlements. These settlements, reached after eight years of litigation, are projected to generate over $2.5 million in new recoveries for the County, continuing the successful trend of previous settlements which have already recovered nearly $2 million for opioid abatement efforts.

Key Points

  • The issue requires the County to file "opt in" paperwork for the nine new settlements by September 30, 2025.
  • The nine new settlements are with opioid manufacturers and total over $7.9 billion nationally.
  • Previous opioid settlements have recovered $1,999,373.17 for Jefferson County to date, including funds from Distributor, Janssen (J&J), Walmart, Allergen, Teva, CVS, and Walgreens settlements.
  • Up to $2,556,418.26 in new recoveries is expected from joining the nine new settlements.
  • The funds recovered through these settlements are designated for opioid abatement in Jefferson County.
  • The settlements are supported by the Washington Attorney General's Office, the county's outside counsel, and the Jefferson County PAO.
  • The PAO states there is "no reasonable alternative to joining the 9 settlements" because the county cannot take on these opioid companies alone.

Financials

  • Total past opioid settlement recoveries (as of September 5, 2025): $1,999,373.17
  • Projected new recoveries if County opts in: Up to $2,556,418.26.

Alternatives

  • The stated alternative (not joining) is deemed not reasonable by the PAO, due to the inability of the county to litigate against "opioid titans alone."

Community Input

None specified.

Timeline

  • September 5, 2025: Last date referenced for opioid recovery table total.
  • September 15, 2025: Agenda date for discussion and potential action.
  • September 30, 2025: Deadline to file the opt-in paperwork for the nine new settlements.

Next Steps

The Board is requested to approve County participation in the nine new settlements and authorize Chief Civil Deputy Prosecuting Attorney Philip Hunsucker to sign and file the necessary opt-in paperwork before the September 30, 2025 deadline.

Sources

  • James Kennedy - PAO (Cited for leadership in reaching the settlements)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (Point of contact for the settlements litigation for 8 years)

Amendment to Noxious Weed Control Board Assessment Rate (JCC 3.65)

Topic Summary

The Jefferson County Noxious Weed Control Board (Noxious Weed Board) held a hearing and recommends amending Jefferson County Code (JCC) Chapter 3.65 to increase the Special Assessment Fee. The current rates have been stagnant since 2015 and are insufficient due to rising costs, enabling the Noxious Weed Board to hire more staff, improve educational programming, and implement a cost-share program for residents. The proposed increase is from $4.00 per parcel/$0.30 per acre to $5.50 per parcel/$0.45 per acre for non-forest lands, and adjusts the corresponding rates for forest lands.

Key Points

  • The current special assessment fee (established in 2015) is quickly becoming inadequate due to rising costs of materials and labor, as average inflation has increased by 33.94% since 2016.
  • The proposed rate increase accounts for the prior decade of inflation, plus an additional amount to support program growth, specifically increased permanent staffing and educational/outreach programming.
  • The Noxious Weed Board collected $147,717 in Assessment Funds in 2024.
  • The new rate is projected to generate $215,543 (based on sample count data).
  • The proposed changes include streamlining the JCC by moving the Land Classification language (previously in an ordinance attachment) into the body of JCC 3.65.020 for better clarity.
  • Land Classifications subject to assessment include: Non-Forestry (all real property parcels not classified elsewhere, including parks/schools/churches), Forestry, and Public Roads (State, County, City).
  • Lands exempt from assessment include Federal/Tribal Trust lands, mineral rights, standalone tideland parcels, standalone water parcels, and parcels qualifying for senior citizen/disabled persons property tax exemption (RCW 84.36.381).
  • Proposed activities enabled by the increase include: hiring additional year-round staff or seasonal employees, implementation of a cost-share program (with $10,000 budget), purchasing a second vehicle, increased outreach, and support for increased supply costs.
  • The current total rate variance for an average 5-acre non-timber parcel is proposed to increase by $2.25 per year (from $5.50 to $7.75).
  • The ordinance includes annual fee indexing, which adjusts fees annually by the Consumer Price Index (CPIW), capped at 5% per year, to prevent future stagnation.

Financials

  • Current Non-Forest Rate: $4.00 per parcel + $0.30 per acre.
  • Proposed Non-Forest Rate: $5.50 per parcel + $0.45 per acre.
  • Current Forest Rate: $0.40 per parcel + $0.03 per acre (one-tenth of old non-forest rate).
  • Proposed Forest Rate: $0.55 per parcel + $0.045 per acre (one-tenth of new non-forest rate).
  • Total 2024 Assessment Funds Collected: $147,717.
  • Total Projected Revenue (with Proposed Rate): $215,543.
  • The increase should provide funding stability, as seasonal employee funding is currently unstable and running a budget deficit.
  • This ordinance is categorically exempt from the State Environmental Policy Act (SEPA) under WAC 197-11-800(19).

Alternatives

  • The alternative to not increasing the assessment is that the "Weed Board budget... is quickly becoming inadequate" and the program "cannot grow to meet high standards."

Community Input

  • August 11, 2025: Noxious Weed Control Board held a public hearing and subsequently voted to recommend the proposed rate increase and inflation adjustment to the BoCC.
  • September 15, 2025: The Board of County Commissioners will hold a public hearing on the matter.

Timeline

  • 2015: Last year assessment was evaluated and changed.
  • August 11, 2025: Noxious Weed Board held a public hearing and voted on the recommendation.
  • September 15, 2025: BoCC public hearing.
  • January 1, 2026: Effective date for the proposed ordinance and new fee rates.
  • Annually (first business day of January): Annual Fee Indexing adjustment begins.

Next Steps

BoCC is recommended to approve the proposed ordinance amending Chapter 3.65 JCC for the Jefferson County Noxious Weed Control Board Assessment Rate.

Sources

  • Sophie DeGroot - WSU Extension Noxious Weed Coordinator
  • Ariel Speser - Civil DPA
  • RCW 17.10.240 - Statute authorizing the assessment and defining forest land limits.
  • RCW 84.33.035, RCW 84.34, RCW 79.22, RCW 84.36.015, RCW 84.36.381 - Relevant statutes defining land classifications and exemptions.
  • Ordinance 07-1109-15 - Previous ordinance establishing the old assessment rate (2015).

Professional Services Agreement for Youth Cannabis and Commercial Tobacco Prevention

Topic Summary

Jefferson County Public Health (JCPH) is seeking approval for a Professional Services Agreement with Kitsap Public Health District (KPHD) to provide Youth Cannabis and Commercial Tobacco Prevention efforts in Jefferson County. The contract spans July 1, 2025, through June 30, 2026, and totals $77,000, funded entirely by state dollars via KPHD.

Key Points

  • The purpose is to develop and implement coordinated tobacco, vapor product, and marijuana intervention strategies aimed at preventing and reducing the use of these substances by youth in Jefferson County.
  • JCPH acts as a subrecipient of KPHD under the Washington Department of Health funded Youth Cannabis & Commercial Tobacco Prevention Program (YCCTPP).
  • The agreement covers direct labor, direct material, and other direct costs for implementation.
  • Strategies for implementation in 2025–2026 include: Social Norms (Media & Health Communications), Youth Empowerment & Engagement, Decision-maker Engagement, and Policy, System, Environmental Changes.
  • Training 20+ students to teach prevention classes is budgeted under the NAPE funding source, including rentals for training, stipends, prizes, and final report activity.
  • The scope includes planning and coordination of the Olympic Prevention Partnership steering committee and network.
  • Subcontractor (JCPH) must conduct criminal background checks for staff, volunteers, or subcontractors working directly with youth (ages 0-17) and prohibit those with duty-related felony convictions from supervising minors.

Financials

  • Total contract amount: $77,000.00.
  • Funding source: Kitsap Public Health District (regional funding from WA State Department of Health). There is no impact to the County General Fund.
  • Budget Breakdown (July 1, 2025 – June 30, 2026):
  • Dedicated Cannabis Account (DCA): $38,500.
  • Nicotine Addict Prevention & Education Program (NAPE): $38,500.
  • Key expenditure items:
  • Staffing costs (salaries + indirect) totaled $44,849 ($22,425 from DCA + $22,424 from NAPE).
  • Mini grants for youth serving organizations in rural JC: $8,850 (DCA).
  • Peer to Peer program training costs, stipends, and prizes: $16,076 (NAPE).
  • WSPHA conference attendance (1 staff, 3 students): $2,700 (DCA).
  • JC Prevention Summit (rental, AV, snacks): $1,500 (DCA).
  • Reimbursement is based on actual allowable costs incurred and will be based on quarterly or monthly invoicing (no more frequently than every 30 days).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2025: Period of performance begins.
  • June 30, 2026: Period of performance ends.
  • Monthly (5th day): JCPH must submit requested narrative and data reports to KPHD.
  • Monthly (20th day): A-19 invoice voucher must be provided to KPHD for costs incurred in the previous month.
  • February 1, 2026: Midterm evaluation report and workplan re-evaluation due to CTPP Regional Coordinator.
  • July 1, 2026: Final Expenditure Report and Request for Reimbursement due.

Next Steps

JCPH management requests approval of the Professional Services Agreement with Kitsap Public Health District.

Sources

  • Apple Martine - Community Health Director
  • Denise Banker - Community Health Division Director/JCPH Contact Person
  • Kitsap Public Health District (District)
  • Yolanda Fong - KPHD Administrator
  • Washington State Department of Health (WA DOH)

Corrections Officer Hiring Incentive (Jadon Berteig)

Topic Summary

The County is processing a Memorandum of Agreement (MOA) for a new entry-level Corrections Officer, Jadon Berteig, to receive a $10,000 hiring incentive. This action stems from a 2022 MOA negotiated between the County and the FOP/JCSOUSS intended to combat the prolonged shortage of Corrections Staff and reduce overtime demands.

Key Points

  • The incentive is provided based on the November 21, 2022 Memorandum of Agreement with the Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS).
  • The goal of the incentive is to maintain appropriate staffing levels and ensure the safety and security of employees, incarcerated people, and the public within the County Corrections Facility.
  • With this hire (Jadon Berteig), 14 out of 16 Corrections Officer positions will be filled.
  • The incentive requires the employee to complete three years of service to the County.
  • If the employee separates from County service prior to completing three years, they must repay the incentive on a pro-rated basis over a 12-month period.
  • The Department Director or any other County department director may waive or modify the reimbursement obligation at their sole discretion if the employee is offered another position within the County (if the other department agrees to reimburse the Department on the employee's behalf).

Financials

  • Total expenditure for the Entry Level Hiring Incentive: $10,000.
  • Payment structure:
  • $5,000: Paid at hire upon signing the Agreement.
  • $2,500: Paid upon successful completion of probation.
  • $2,500: Paid upon completion of the second year.

Alternatives

None specified.

Community Input

None specified. (This is an employee agreement based on a previously adopted retention policy.)

Timeline

  • November 21, 2022: BOCC adopted the original Memorandum of Agreement establishing the incentive program.
  • September 2025: Incentive term begins.
  • April 2027: Incentive term ends.
  • Three years from hire: Completion of service required to avoid repayment.

Next Steps

Approve and sign the Memorandum of Agreement between Jefferson County and new Entry Level employee Jadon Berteig.

Sources

  • Jadon Berteig - Employee
  • Sarah Melancon - Human Resources Director
  • Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS) - Union

Memorandum of Agreement for WSU Extension Employee Salaries (2025)

Topic Summary

Jefferson County is renewing its annual Memorandum of Agreement (MOA) with Washington State University (WSU) Extension for shared salary costs of Extension faculty and designated support staff for the 2025 calendar year (January 1, 2025, through December 31, 2025). The total County contribution is $211,927. The MOA has been updated to reflect current WSU salary scales, incorporate a higher FTE for the Master Gardener Coordinator, and remove the Water Quality Faculty position due to the incumbent's retirement.

Key Points

  • The purpose is to formalize the joint funding relationship for Jefferson County Extension faculty and designated support staff as authorized by RCW 39.34.030 and RCW 39.34.130.
  • WSU pays employee benefits and supplements the salary funds received from the County.
  • Jefferson County contributes to WSU employees' salary and $6,000 toward local programmatic travel costs, which WSU invoices the County for.
  • The Master Gardener Coordinator position increased to 1.0 FTE due to planned additional programming for 2025.
  • The Water Quality Faculty position, previously held by Bob Simmons, is no longer included in the MOA due to his retirement in 2024.
  • Base salaries for coordinators (4H, Master Gardeners, and Regional Small Farms) and the County contribution toward the Director position were increased to align with current WSU salary scales.
  • Positions funded include: Extension County Director (Amit Sharma), Regional Small Farms (Kellie Henwood), Master Gardener (Bridget Gregg), and 4-H (Anji Scaff).
  • The County must promptly pay the monthly invoice from WSU, billed by the 10th and payable on the 25th.
  • The County is responsible for the "county portion" of accumulated leave payouts for contracted personnel due to separation.
  • WSU maintains liability self-insurance coverage of at least $1,000,000 per occurrence and $3,000,000 aggregate; the County maintains coverage through the Washington Counties Risk Pool at the same minimum limits.

Financials

  • Total amount of the Agreement (Expenditure): $211,927.
  • This represents the County portion for salary support and travel.
  • Budget Breakdown (Non-Federal Funds):
  • Extension Agent (Director): $24,682
  • Small Farms (Regional Small Farms): $63,528
  • Master Gardener: $66,132
  • 4H Agent: $51,585
  • Travel (Supplies and Services): $6,000
  • Total Compensation: $211,927.
  • Cost Benefit: Jefferson County gains the value of four employees dedicated to educational and community development services without carrying the full load of benefits (WSU pays benefits).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Start date of the Agreement (Term begins).
  • December 31, 2025: End date of the Agreement.
  • October 1 (prior to next year's contract period): Deadline for written notice of termination if parties cannot agree on the level of support for the upcoming year.

Next Steps

Approval of the Memorandum of Agreement (MOA).

Sources

  • Amit Sharma - WSU Extension Office/Extension County Director
  • Owen Rowe - WSU Jefferson County Extension Contact Person
  • Bob Simmons - Former Water Quality Faculty (retired 2024, position removed)
  • RCW 39.34.030, RCW 39.34.130 - Statutes governing interagency agreements.

Letter of Support for Fixing Emergency Management for Americans (FEMA) H.R. 4669

Topic Summary

Jefferson County Public Works asks the Board of County Commissioners (BoCC) to approve and sign letters of support for H.R. 4669, the "Fixing Emergency Management for Americans (FEMA) Act." The resolution is prompted by a request from the National Association of County Engineers (NACE) and aims to address the excessively complicated, bureaucratic, and delayed federal process for receiving FEMA assistance, which the County relies on heavily for essential road repairs following storm damage.

Key Points

  • Jefferson County relies heavily on FEMA funding to repair roads damaged by storm-related disasters; without it, certain County roads would no longer be passable.
  • The current FEMA process is deemed "overly-complicated and can no longer be relied upon," leading to years of delay in reimbursement and leaving roads impassable or barely passable.
  • The FEMA Act (H.R. 4669) passed the U.S. House Transportation and Infrastructure Committee overwhelmingly (57-3).
  • Key provisions supported by the County:
    • Public Assistance Program Reform: Transitions from a reimbursement-based model to a grant-based model, allowing counties to quickly restore infrastructure without initially fronting millions of dollars.
    • Universal Disaster Application: Simplifies applications for survivors across federal agencies.
    • Public Assistance Dashboard: Increases transparency regarding project approvals, obligations, and disbursements.
    • Mitigation Program Reforms: Modernizes pre-disaster mitigation funding (moving it to a formula-based grant) so counties can proactively address vulnerabilities.
  • Jefferson County highlights specific problems and delays with FEMA:
    • The County is still waiting for reimbursement of over $500,000 for work performed in 2015 on Oil City Road, stalled indefinitely by complex "after-the-fact" environmental reviews.
    • Lords Lake Road collapsed nearly six years ago; the project has been held up by inflation cost increases requiring new justification, resulting in an estimated seven years of delay for a project that takes four weeks to build.
    • A successful $1 million FEMA Hazard Mitigation project in 2023 required five years and hiring an out-of-state consultant just to prepare the complex grant application. Reimbursement was delayed another six months due to FEMA administrative oversight, causing "significant financial strain."
  • The County historically lost over $1,000,000 per year to the Road Fund following the slashing of the federal timber revenue program ("Secure Rural Schools") 15 years ago, leaving it financially unable to cover major disaster recovery costs itself.
  • A 2016 landslide repair on Undi Road ($1.5 million project) was a successful example of quick FEMA action, demonstrating it is possible, but the County believes FEMA is now "vastly understaffed and under-resourced."

Financials

  • Potentially millions of dollars of current and future FEMA reimbursements are "at stake," impacting the long-term viability of county roads.
  • The County is currently owed over $500,000 for work completed in 2015.
  • The County lost over $1,000,000 per year to its Road Fund 15 years ago due to federal timber revenue cuts.
  • A successful 2023 mitigation project utilized $1,000,000 in FEMA Hazard Mitigation funds.
  • Implementing H.R. 4669 would transition FEMA funding to a grant model, alleviating the current financial strain caused by forcing the county to front millions of dollars for reimbursement.

Alternatives

None specified.

Community Input

  • NACE, the National Association of County Engineers, advocated for the bill and urged members (like Jefferson County) to request Congress's support.

Timeline

  • September 3, 2025: U.S. House Transportation and Infrastructure Committee approved H.R. 4669.
  • September 15, 2025: Agenda date for signing the letters of support.
  • 2015: Year Oil City Road repair was completed, for which the County is still owed $500,000.
  • 2016: Year Lords Lake Road collapsed (6 years ago from agenda date).
  • 2023: Year $1,000,000 Snow Creek Culvert project (FEMA Hazard Mitigation) was completed.
  • Lords Lake Road project delay expected to last at least another year, totaling seven years for a four-week build.

Next Steps

The Board is requested to sign the attached letters, addressed to Senator Murray, requesting Congress to pass H.R. 4669.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Mark McCauley - County Administrator
  • National Association of County Engineers (NACE)
  • National Association of Counties (NACo)
  • Matt Machado - NACE Western Region Vice-President (served on NACo Intergovernmental Disaster Reform Task Force)
  • The Honorable Patty Murray - U.S. Senator (Recipient of the letter)
  • Washington State’s Department of Emergency Management (WA DEM) - Acts as the conduit for FEMA funds.
  • H.R. 4669 (Fixing Emergency Management for Americans Act) - Legislation being supported.

Real Estate Excise Tax (REET) Code Amendments (JCC 3.05)

Topic Summary

The Board of County Commissioners (BoCC) is holding a hearing to repeal and replace Chapter 3.05 of the Jefferson County Code (JCC) and Ordinance No. 12-1213-99 concerning the local Real Estate Excise Tax (REET). The primary goals are to correct an outdated statutory reference (from RCW 82.46.010(3) to RCW 82.46.035(2)) and to adopt changes authorized by the Washington State Legislature under SHB 1791 (effective July 27, 2025), which expands the allowed uses of REET funds for capital projects, affordable housing, and homelessness facilities.

Key Points

  • The ordinance will not increase the total amount of local REET imposed, which remains at one-half of one percent (0.5%) of the selling price of real property sales in unincorporated County limits.
  • The existing total tax is comprised of two parts: REET 1 (RCW 82.46.010(2)) implemented by Ordinance No. 5-83 (1983) and REET 2 (RCW 82.46.035(2)) implemented by Ordinance No. 12-1213-99 (1999).
  • SHB 1791 modifications (effective July 27, 2025) which the County seeks to adopt include:
    • Expanding REET 1 and REET 2 revenues to be used for the same capital projects, including facilities for those experiencing homelessness and affordable housing projects.
    • Removing the January 1, 2026, date restriction on maintenance for homelessness and affordable housing facilities.
    • Allowing the use of the greater of 35% or $100,000 of REET 1 and REET 2 revenues for operation and maintenance (O&M) of existing capital projects beyond December 31, 2023.
    • Removing the $1 million cap on capital projects and related reporting requirements.
    • Adding an expanded definition of "capital projects" overall.
    • Exempting the sale of affordable housing developments to non-profit organizations or public corporations (for community purposes like health clinics or food banks) from local REET, permanently removing tax preference statement requirements.
  • The new JCC 3.05.010 will impose the full 0.5% tax pursuant to RCW 82.46.035(2).
  • The ordinance is remedial, retrospective in application regarding the corrected RCW reference, and takes effect immediately upon passage.
  • Tax proceeds distribution remains: 1% to the County current expense fund for collection costs, and the remainder into a county capital improvements fund for local improvements, including those listed in RCW 82.46.010.

Financials

  • The ordinance imposes a tax rate equal to 0.5% of the selling price of real property in unincorporated County limits.
  • This ordinance has no fiscal impact on the amount of taxes collected; it only authorizes the use flexibility granted by SHB 1791.
  • Local governments can now use the greater of 35% or $100,000 of REET 1 and REET 2 revenues for operation and maintenance costs of existing capital projects.
  • The $1 million cap on capital projects has been removed.

Alternatives

  • The alternative to not adopting the ordinance is to forgo the expanded use flexibility authorized by SHB 1791.

Community Input

  • A public hearing is scheduled for Monday, September 15, 2025, at 2:30 p.m. to receive comments and verbal testimony.
  • Written testimony is invited from September 2, 2025, ending at the conclusion of the public hearing on September 15, 2025.

Timeline

  • 1983: Ordinance No. 5-83 imposed the first REET portion (1/4 of 1%).
  • 1999: Ordinance No. 12-1213-99 imposed the second REET portion (1/4 of 1%).
  • April 24, 2025: Governor signed SHB 1791.
  • July 27, 2025: SHB 1791 became effective.
  • September 15, 2025 (2:30 p.m.): Public hearing date.
  • Immediately upon passage: Effective date of the Ordinance (Section 8).

Next Steps

Approve the proposed Ordinance In the Matter of Repealing and Replacing Chapter 3.05 JCC and Ordinance No. 12-1213-99.

Sources

  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • SHB 1791 - (State House Bill) Legislation modifying REET authority.
  • RCW 82.46.010(2), RCW 82.46.035(2), RCW 82.45, RCW 59.18.440, RCW 59.18.450 - Relevant state statutes.
  • JCC Chapter 3.05 - Jefferson County Code chapter being repealed and replaced.

Letter of Support for Olympic Neighbors’ Mason Street Group Home

Topic Summary

Jefferson County Commissioner Heather Dudley-Nollette requests the Board sign a letter supporting Olympic Neighbors' application to the Housing Trust Fund (HTF) grant competition. This project proposes building the Mason Street Group Home in Port Hadlock, which would provide affordable and supportive housing with 24-hour staff support for six extremely low-income adults with Intellectual and Developmental Disabilities (I/DD).

Key Points

  • The Mason Street Group Home project will create affordable and supportive housing for 6 adults with I/DD in Jefferson County.
  • Clients who will reside in the home are extremely low-income (earning under $15,000 per year) and require staff support.
  • Olympic Neighbors will provide 24-hour staff support to the residents.
  • The project is consistent with the County’s commitment to homeless and affordable housing programs and complies with the Jefferson County Comprehensive Plan (Growth Management Act requirement).
  • Olympic Neighbors has operated for seven years and is currently the only organization developing supportive housing specifically for this population in the county; their services remain full with a waitlist.
  • The goal is to ensure people with I/DD are integrated in a meaningful way and seen as "valuable, contributing members of the local community."
  • The project is seeking the HTF grant as part of its capital stack.
  • JCPH County Administrator Josh Peters certified consistency of the project with the County's Consolidated Plan for the Continuum of Care Program Competition on September 15, 2025.

Financials

  • None specified (The recommendation states: "There is no fiscal impact.").
  • The project is seeking funding through the Housing Trust Fund grant.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • September 15, 2025: Agenda date for signing the letter of support.
  • October 1 (Deadline): Grant application submission deadline (estimated).

Next Steps

Support the effort by signing the letter of support and returning it to Olympic Neighbors in time for their grant application submission.

Sources

  • Heather Dudley-Nollette - County Commissioner, District 1
  • Olympic Neighbors - Applicant/Organization developing the housing.
  • Housing Trust Fund - Grant competition provider (Department of Commerce).
  • Josh D. Peters - County Administrator (Certifying Official for Consistency with Consolidated Plan).
  • Mason Street Group Home - Project Name.

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