MEETING: Commissioners Meeting at Mon, Aug 18, 09:00 AM

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JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING SUMMARY

Meeting Date: 2025-08-18 (starting at 16:00:57+00:00)

Road Maintenance and Emergency Communications on West End

Metadata

  • Time Range: 00:01:10–00:12:09
  • Agenda Item: Public Comment Response
  • Categories: operations, infrastructure, public safety, communications, planning

Topic Summary

Resident Ed Bowen raised concerns about the lack of easily accessible public information regarding road status updates for Upper Hoe Road and South Shore Road following a major rain event. Commissioner Brotherton provided an update on Upper Hoe Road, confirming that construction at a fish barrier site near milepost 1.3 was washed out on Friday night, leading to an evacuation and closure, but the bypass "opened up" the next day due to InterWest's quick work. The board then discussed the efficacy of the Nixle emergency alert system, agreeing that while it is the best real-time system available, integrating clearer sign-up information prominently on the county website may be necessary to improve accessibility for residents.

Key Discussion Points

  • Ed Bowen (Westin) requested updates on Upper Hoe Road and South Shore Road, noting that information was sparse on the county website and from emergency management, indicating that the telephone system (assumed Nixle) is "not a good way to transmit information" (00:01:55).
  • Commissioner Brotherton reported that construction at a fish barrier passage site (Mile Coast 1.3) on Upper Hoe Road caused a washout during Friday night rains, leading to a temporary shutdown and evacuation, but the bypass road was restored the next day (00:03:33–00:04:15).
  • Olympic National Park (ONP) was the only entity Mr. Bowen saw posting notices about the road closures (00:02:13).
  • Commissioner Eisenhour noted that the county's Nixle system is generally considered a good way to reach most people, but she "wonder[s] if there's a difference for the West End" (00:06:15–00:06:22).
  • Commissioner Brotherton explained that expecting the part-time Communications Specialist to provide 24/7, real-time updates via social media is unreasonable, making Nixle the necessary centralized system for urgent alerts (00:08:06–00:08:50).
  • The Commissioners agreed to check with Emergency Management Director Willie Benz and Communications Specialist Liz Anderson about creating a more "front and center" link on the county website homepage for Nixle sign-ups (00:10:56–00:11:57).

Public Comments

    • Ed Bowen (Westin): Expressed concern about limited, poorly transmitted information regarding Upper Hoe Road and South Shore Road status after a major rain event. He requested an update on the heavy rain's impact on South Shore Road and criticized the lack of public comment availability during the DNR briefing (00:01:15–00:03:03).

Supporting Materials Referenced

No supporting materials referenced for this specific discussion.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Discussion focused on prioritizing the Nixle system for real-time alerts rather than creating multiple competing real-time systems, due to resource constraints (00:08:50–00:09:00).
  • Suggestion to prominently feature the Nixle sign-up link on the county website's homepage (00:10:56).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken; the item was addressed as a public comment response and informational discussion.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Eisenhour/Brotherton: Check with Emergency Management and Communications staff about improving website placement of Nixle sign-up information (00:11:27–00:12:21).

Transportation Benefit District Advocacy (TBD)

Metadata

  • Time Range: 00:12:43–00:13:39
  • Agenda Item: Public Comment
  • Categories: infrastructure, services

Topic Summary

Jean Ball, a Zoom caller, thanked Commissioner Eisenhour for inviting her to speak on KPTZ radio last Friday regarding the Transportation Benefit District (TBD). The discussion served to "normalize the conversation about the TBD in the community." Furthermore, Jean Ball noted that there has been no formation of a committee to oppose the TBD measure.

Key Discussion Points

  • Jean Ball thanked Commissioner Eisenhour for the invitation to an informational session on KPTZ radio to disseminate information about the TBD to Jefferson County residents and taxpayers (00:12:57–00:13:13).
  • Commissioner Brotherton noted the importance of normalizing the community conversation about the TBD (00:13:19).
  • There has been no movement or formation of an "against committee" (00:13:33).

Public Comments

    • Jean Ball: Thanked Commissioner Eisenhour for the opportunity to speak on KPTZ about the TBD and confirmed that no opposition committee has formed (00:12:46–00:13:39).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational public comment.
  • Vote: No vote taken.
  • Next Steps: No next steps specified.

Review of Retroactive Contract Signatures

Metadata

  • Time Range: 00:14:05–00:27:00
  • Agenda Item: Consent Agenda Review (Item 12, Prof. Services Amendment No. 3)
  • Categories: contracts, budgeting, operations

Topic Summary

Commissioners engaged in an extensive discussion, prompted by a retroactive contract in the Public Health consent agenda (Amendment No. 3 for Cynthia Langston, LLC), about the county's frequent practice of signing contracts after the term of work has already begun. Commissioner Eisenhour confirmed Amendment No. 3 was due to an internal error and recommended approving it since the work had happened. All commissioners agreed that while the current contract review process is vastly improved over previous systems, the routine signing of retroactive contracts raises discomfort and potential risk concerns. County Administrator Josh Peters noted that many contracts for public health services are delayed by late-breaking decisions from state funding sources. The discussion concluded with a commitment for staff leadership to review current systems and training to mitigate preventable delays.

Key Discussion Points

  • Commissioner Eisenhour reported confirming with "Pinky" (Environmental Public Health Director Pinky Mingo) that Consent Item 12 (Amendment No. 3 for Cynthia Langston, LLC) was approved retroactively due to an internal clerical error, not a fault of any single person (00:14:05–00:14:23).
  • Commissioner Eisenhour noted that signing contracts retroactively happens frequently across departments, stating there are "about 4 other ones" on the current agenda (00:15:00–00:15:14).
  • She is "uncomfortable about signing, consistently signing retroactive contracts" primarily due to risk and the fact that work is happening "without a contract" (00:15:44–00:24:28).
  • Commissioner Brotherton recalled facing the same issue seven years prior, eventually letting it go, but acknowledged that the concern "becomes a concern for multiple... over multiple eras" (00:19:09–00:19:49).
  • County Administrator Peters reflected that the current system is "a 1000% improved contract process" compared to the past where non-profit partners sometimes lost money because contracts sat unreviewed "for months" (00:20:21–00:20:44).
  • Peters noted that staff are currently planning a basic contract training refresher, possibly using a module from "Phil Hunsucker," for all staff involved, including new hires (00:22:27–02:22:59).
  • Peters further explained that Health Department contracts often expire because late-breaking decisions from state/federal funding sources necessitate renewal, even if the work with sole-source vendors, such as those working with schools, must continue (00:23:27–02:24:07).
  • Employee Bonnie (likely from Health) affirmed staff desire to streamline the process but stated proposals like extending contracts near the fiscal year end contained concerns. She emphasized avoiding service interruptions for clients, particularly when state information on provider pay rates arrives late (00:27:08–00:28:51).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Professional Services Agreement Amendment No. 3 - Cynthia Langston, LLC: The renewal contract had expired on June 30, 2025, before the amendment was submitted. The PAO noted that "Caselaw makes clear that once a contract has expired, it cannot be amended. A new contract is needed." The term of the proposed amendment is September 1, 2025, through June 30, 2026. The late submission and retroactive nature of this contract amendment prompted the discussion.
  • Sole Source Contract - Little River Enterprises (Tom Shindler): This contract was also raised as an example of a long-standing relationship where work may occur without a current contract (00:24:56). Note: The contract documents show a term of July 1, 2025 – June 30, 2026, which is pending approval on this day's agenda.

Financials

  • No specific financial figures tied to the structural discussion, though all agreements are financial commitments.

Alternatives & Amendments

  • Internal discussion focused on whether systems need shifting to address the habit of submitting contracts until the last minute (00:16:55).
  • Commissioner Eisenhour suggested developing a protocol for obtaining "at least an email acknowledgement from that contractor" agreeing to abide by previous terms until renewal (00:26:10).
  • Staff discussed creating a grace period by pre-extending contracts into the new fiscal year, but this solution had concerns (00:27:47–00:28:00).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken; the item was administrative and informational.
  • Vote: No vote taken.
  • Next Steps:
  • - County Administrator (Josh Peters): Take the lead on reviewing the contract systems, starting with training, and gathering input from department leads on operational barriers (00:18:44).
  • - Commissioner Eisenhour: Continue conversation with Public Health Director Apple Martine regarding department-specific process issues (00:17:08).

Juvenile Services BECCA Funding Cuts

Metadata

  • Time Range: 00:31:43–00:40:05
  • Agenda Item: Consent Agenda Review (Item 13, Interagency Agreement AOC2600)
  • Categories: services, budgeting, legislative, operations

Topic Summary

The Commissioners expressed serious concern over the Interagency Agreement for BECCA funds, noting it represents a 71% reduction in Washington State legislative allocations for mandatory juvenile services (Truancy, At-Risk Youth, Child in Need of Services). Commissioner Brotherton categorized the cut as "egregious" and flagged the issue as one that requires urgent legislative advocacy through WASAC (Washington State Association of Counties). Juvenile Court Administrator Shannon Burns confirmed the cut is a "significant setback for all counties" and that many are facing staff layoffs. Jefferson County, however, is mitigating the financial loss by leveraging existing 1/10th of 1% Behavioral Health funds and shifting to a more accessible "open-door approach" for youth services, moving away from formal CHENS petitions.

Key Discussion Points

  • Commissioner Brotherton noted that the AOC2600 agreement for BECCA funds represents a 71% reduction in funding for juvenile services that support at-risk youth and truancy prevention (00:31:53).
  • The funds, stemming from the state's budget, support intervening early with youth, which is essential to prevent highly expensive consequences like incarceration (00:32:03–00:32:47).
  • Commissioner Eisenhour proposed bringing the reduction to the attention of WASAC, starting with their Public Health lead, Jamie Bodden, as an "urgent emergent legislative issue" (00:33:08–00:33:30).
  • Juvenile Court Administrator Shannon Burns sent an in-meeting email confirming the Washington Association of Juvenile Court Administrators is advocating for fund restoration through their lobbyist, Tom McBride (00:38:08–00:38:14).
  • Burns stated that the cuts (totaling $22,000 for Jefferson County) were framed as a reduction in truancy funding but impact the entire BECCA framework (00:38:20–00:38:33).
  • Jefferson County staff were already preparing for cuts by shifting from formal CHENS petitions to an "accessible open-door approach" serving youth and families (00:38:44).
  • The loss is being absorbed by leveraging other funding sources, notably the Behavioral Health 1/10th of 1% sales tax funds, directed efficiently into services like family counseling (00:39:01–03:39:08).
  • The reallocation of funds following the Proctor House closure also contributed to stable services for referred youth (00:39:27).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Interagency Agreement AOC2600 - BECCA Funds for Juvenile Services: The agreement itself noted a 71% reduction in allocated funding due to Washington Legislature cuts for the 2025-2027 Biennium, despite mandated services (Referenced 00:32:03).

Financials

  • Total anticipated revenue: $8,871 (a 71% reduction from previous levels) (00:32:03).
  • Jefferson County lost $22,000 (00:38:39).
  • Mitigation involves reallocating 1/10th of 1% public funds (Behavioral Health Advisory Committee funds) (00:39:01).
  • Incarceration costs were cited as $112 per night for one unhoused person (00:31:02).

Alternatives & Amendments

  • Jefferson County Juvenile Services adopted an "open-door approach" to serving youth instead of relying heavily on formal CHENS petitions (00:38:44).
  • Using 1/10th of 1% funds to cover lost services was successfully implemented as a mitigation strategy (00:39:01).

Outcome, Vote, and Next Steps

  • Decision: No formal action on the cuts; the motion to approve the consent agenda, including AOC2600, was passed unanimously (00:40:15).
  • Vote: Passed unanimously (as part of consent agenda).
  • Next Steps:
  • - Commissioner Eisenhour: Report back after further conversation with Juvenile Court Administrator Shannon Burns and WASAC representative Jamie Bodden regarding advocacy efforts for fund restoration (00:34:14).
  • - Commissioner Brotherton: Follow up on WASAC to link Jamie Bodden with Tom McBride (00:33:08–00:40:05).

Metadata

  • Time Range: 00:13:47–00:40:21
  • Agenda Item: Consent Agenda
  • Categories: contracts, permits, grants, ordinances, personnel, operations, services, public safety

Topic Summary

The Board unanimously approved the Consent Agenda, which included ten items, following substantive discussions on three key areas: the procedural concern over retroactive contract signing (Professional Services Amendment No. 3), the major funding cut to Juvenile Services (AOC2600 BECCA Funds), and an enthusiastic review of the Memorial Field Infrastructure Renovation Grant (RCO Grant Agreement).

Key Discussion Points

  • Retroactive Contracts: Focused discussion on Item 12 (Cynthia Langston, LLC) led to a decision to approve the contract but instigate a review of the internal contract filing and review systems county-wide (00:14:05–00:27:00).
  • Juvenile Services Funding Cut: Item 13 (AOC2600 BECCA Funds received intense scrutiny due to its 71% funding reduction, leading to a commitment to pursue legislative advocacy (00:31:43–00:40:05).
  • Memorial Field Renovation (Item 10): Commissioners expressed excitement about the RCO Grant Agreement for Memorial Field, noting the $345,560 grant will replace an old, hazardous perimeter fence dating back to the 1950s (improving visibility) and replace unsafe, non-competitive goal posts and the 1980s-era scoreboard (00:34:58–00:37:04).
  • Corrections Officer Incentives (Items 7 & 8): The MOAs for Lateral ($15,000 to Brian Clerici) and Entry Level ($10,000 to Brian Frantz) hiring incentives were noted. These incentives achieved full staffing at the Corrections Center (00:31:24).
  • Database Services: Sole Source Contract with Little River Enterprises (Tom Shindler) noted for providing specialized Crystal Reports database services, due to Shindler’s "unique and extensive knowledge" since its creation in 2006 (00:25:08–00:25:25) [Note: The contract lists a fee limit of $10,000 for the period July 1, 2025 - June 30, 2026.].
  • AV Capture/Laserfiche: Commissioner Brotherton noted the AV capture method for accessing agenda packets was not working and directed the public to use a slightly different step by searching for "Laser Feast Jefferson County" (00:30:00–00:30:16).
  • ODT Maintenance (Item 14): The perpetual MOU with the Peninsula Trails Coalition was acknowledged as a "super wonderful partnership" for volunteer maintenance, with no fiscal cost but the benefit of using volunteer hours for grant match potential (00:37:41–00:37:51).

Public Comments

  • No public comment specifically addressed the contents of the consent agenda items, although Mr. Tierce later mentioned the public's lack of access to online documents (02:30:03).

Supporting Materials Referenced

  • Consent Agenda Packet included MOAs for two Corrections Officers, a Recreation and Conservation Office Grant Agreement (Memorial Field), three Public Health Contracts (including an MBR Change Order), and the ODT MOU.
Item Topic Decision Detail Financials
7 & 8 Staffing Incentives Approved $15K Lateral (Clerici) & $10K Entry (Frantz) MOAs. $25,000 in total expenditures.
10 Memorial Field Approved RCO Grant Agreement. $345,560 RCO Grant, $148,167 County Match (Capital Improvement Fund).
12 Cynthia Langston, LLC Approved retroactive Amendment No. 3. $22,200 (DOH Grant funded).
13 BECCA Funds Approved Interagency Agreement AOC2600. $8,871 (State fund, 71% reduction).
14 ODT Maintenance Approved perpetual MOU with Peninsula Trails Coalition. $0.00 (volunteer effort).

Financials

  • Total Consent Agenda financial allocation approved: Over $543,000 in grants/revenue/expenditures.

Alternatives & Amendments

  • Amendment noted to the Consent Agenda to address the issue of the retroactive contract signing through a future system review.
  • Discussion proposed considering a sale of pieces of the old Memorial Field fence (00:35:43).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and adopt the consent agenda as presented (00:40:15).
  • Vote: Aye (Unanimous).
  • Next Steps:
  • - Public Works Staff: Proceed with Memorial Field Renovation procurement and construction phases (00:34:46).
  • - Public Works Staff: Proceed with ODT MOU implementation (00:37:41).

DNR Quarterly Timber Harvest Report and Staff Transition

Metadata

  • Time Range: 01:00:54–01:27:52
  • Agenda Item: DNR Quarterly Update (Scheduled Time: 10:00)
  • Categories: budgeting, contracts, land use, personnel, public safety

Topic Summary

DNR Olympic Region staff, Drew Rosanbalm and Bill Wells, provided a quarterly update focusing on projected timber revenues and significant personnel transitions. Drew Rosanbalm reported a steady revenue forecast of $1 million to $1.5 million annually for the next couple of years. The discussion highlighted the substantial loss of nearly 200 years of combined experience due to multiple retirements, including the District Manager and District Biologist, though recruitment efforts are receiving a high volume of qualified applicants. Concerns about litigation and the Bear Gulch fire were addressed, confirming that DNR's litigation cases are progressing in their favor and that Bear Gulch management is ongoing, focusing on non-steep perimeter lines.

Key Discussion Points

  • Revenue Projections: DNR forecasts "pretty regular revenue" of $1 million to $1.5 million for the county over the "next couple years" (01:03:37).
  • 2025 Sales/Revenue: A partial payment of $375,000 was received for the Last Crocker Swords resale (01:01:39). AC Alder sold for nearly $123,000 (01:02:27).
  • Future Sales (2025/2026): Skidder Lane (100% County trust land) is planned for a December sale with an estimated value of $723,150. Disco Swords is planned for the first half of 2026 (01:02:48–01:03:31).
  • Trust Land Ownership: The percentage of revenue directed to the county is based on land ownership. For example, the MT Jupiter Access project is only 2.44% County trust land, while Skidder Lane is currently 100% County State Forest Transfer Trust (01:03:59–01:05:09).
  • Personnel Transition: The department has experienced significant turnover, losing almost 200 years of experience since the beginning of the year, including the retirement of District Manager Brian Turner (35 years) and a longtime fixture at the Center Work Center (37 years) (01:06:00–01:08:44).
  • Recruitment: DNR has seen positive recruitment success, with District Manager interviews starting in two weeks (01:06:52–01:07:38). A recent forester position received 120 candidates, and a new biologist position had 40 candidates (01:10:25–01:10:42).
  • Litigation: Bill Wells confirmed there is "nothing specific in Jefferson to share" but broadly noted that all Western Washington litigation cases involving DNR that have received a decision have been "in DNR's favor so far" (01:10:59–01:11:30).
  • Bear Gulch Fire: The fire (in Mason County, estimated 8,200 acres) is being managed, despite reports suggesting otherwise. Management is constrained by the steep terrain and lack of safe escape routes, focusing work around houses (Cushman) and building lines away from the flanks (01:12:01–01:14:20).
  • Timber Revenue vs. Fire Districts: Commissioner Brotherton recalled a past dispute over the Skidder Hill timber sale distribution (2007-2014) where fire districts' allocations were reduced to zero based on differing interpretations of the statute (01:17:12–01:18:03). The current goal is to ensure Fire District 2 (Quilcene) and Fire District 5 (Discovery Bay) receive the correct allocation (01:18:09).
  • Conservation Initiatives: Commissioner Brotherton noted that the application for a crucial NRCA group grant to plan recreation and address road washouts in the Dosewallips Watershed had been approved (01:19:53–01:20:04). The CWPP Coalition's application for a Wildfire Defense Grant (CWDG) is pending results before the September 24th Fire Prevention Summit (01:20:37).

Public Comments

    • Ed Bowen (Westin): Expressed thanks for the rare public comment during a DNR update. He asked about the status of the Commissioner's (Leffold's) January 17th pause on sales affecting the O1 State Forest Transfer Trust, noting only two sales (Maladjusted and SkidderLine) appear to be forthcoming. He requested that future updates include revenue data from regional sales (01:21:37–01:23:34).
  • Bill Wells (DNR): Confirmed that the volume moving forward is consistent with 10-year averages. He could not comment on the status of Commissioner Leffold’s old growth "pause," as the decision is expected to come from him directly (01:23:41–01:24:35).

Supporting Materials Referenced

  • Updates re: Washington State DNR Timber Harvests and Revenue: The input documents provided 2024 projections showing an estimated $1.8 million projected for payment in 2024, with total projected value to the county being nearly $3.5 million. The documents noted a 100% distribution for Maladjusted and AC Alder sales.

Financials

  • Last Crocker Swords Resale (2025 Q1-Q2 actual): $375,000 partial payment (01:01:39).
  • AC Alder sale (2025): $122,996. (100% to County Share $60,247) (01:02:27).
  • Skidder Lane (2025 planned): Estimated $723,150 (100% to County) (01:02:54).
  • Annual Projection: $1 million to $1.5 million for the next couple of years (01:03:37).

Alternatives & Amendments

  • Discussion on the upcoming Fire Prevention Summit (Sept 24th) led to the suggestion of inviting DNR to participate, particularly regarding the Community Wildfire Protection Plan (CWPP) (01:18:27).

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Vote: No vote taken.
  • Next Steps:
  • - BOCC/Staff: Send a specific invitation to DNR staff regarding the September 24th Fire Prevention Summit (01:18:27).
  • - Commissioner Brotherton: Coordinate the newly approved Dosewallips Watershed planning grant (NRCA) with partners (01:20:04).

Public Hearing: Amendments to Port Hadlock UGA Sewer Utility Code

Metadata

  • Time Range: 01:46:07–02:37:14
  • Agenda Item: Public Hearing: Amendments to JCC Chapter 13.02 & 13.04 (Port Hadlock UGA Sewer Utility Code)
  • Categories: ordinances, infrastructure, land use, planning

Topic Summary

The Board held a public hearing to consider minor amendments to the Jefferson County Code governing the Port Hadlock Urban Growth Area (UGA) Sewer Utility. Chief Civil Deputy Prosecuting Attorney Phil Hunsucker presented an overview clarifying the "flipping the switch" rule: beginning September 8, 2025, UGA zoning (allowing higher density) will apply to all properties within 200 feet of a sewer line, lifted from the old Transitional Rural zoning. The amendments clarify rules regarding required hookups, notably exempting existing single-family residences/duplexes if they have an adequate on-site septic system (OSS). One resident, Tom Tierce, provided testimony criticizing the Clean Water District tax, which exempts properties connected to sewer, calling it "inconsistent." The Board approved the ordinance unanimously, noting the new clarity and consistency achieved.

Key Discussion Points

  • Historical Context: Phil Hunsucker explained that the UGA boundary was initially invalidated in 2005 by the Growth Management Hearings Board because there wasn’t an adequate sewer plan. Transitional Rural zoning was overlaid in 2008, set to be removed when sewer became available (01:50:41–01:52:00).
  • The Trigger Date & Rule: The key date is September 8, 2025, when the sewer system begins operation (01:53:16). UGA zoning will apply to all properties within 200 feet of a sewer collection line, thereby removing Transitional Rural zoning (01:54:53–02:02:06).
  • Sewer Availability: The 200-foot rule defines "available" sewer service, a key keystone for both hookup requirements and removal of the overlay zoning (02:16:16–02:16:33).
  • Hookup Requirements: Existing single-family residences or duplexes are not required to hook up if they have an adequate OSS (02:08:14–02:09:03).
  • Forced Hookup/Failure: If an existing OSS is deemed "failing" (e.g., sewage on the surface of the ground, non-compliance with permit, or leaking), the property owner would be required to hook up to the sewer under state WAC provisions, regardless of the County's code (02:09:29–02:10:27).
  • Flexibility/Extension: County Administrator Monty Reinders clarified that properties further than 200 feet can connect if the owner pays to extend the sewer line to their project (02:20:05–02:20:26).
  • Grant Funds: The initial properties required to connect under this code are covered by the County’s existing grant funding to ensure smooth sewer flow adoption (02:21:59–02:22:22).
  • Intentional Complexity: Commissioner Brotherton noted the complexity is intentional, designed to "soften" the transition of Port Hadlock-Irondale from rural to urban, allowing benefits without sudden mandates (02:25:36–02:26:07).

Public Comments

    • Tom Tierce (Jefferson County resident): Testified that while he had no issue with the sewer ordinance itself, he strongly criticized the inconsistent policy of exempting sewer-connected parcels from the Clean Water District tax. He stated if the tax is for the benefit of everyone (for general water quality), then everyone should pay, regardless of connection status, and called the Clean Water District Ordinance a "sham," arguing the exemption was a purely "political decision" (02:29:40–02:32:18).
  • Jean Ball: Affirmed she was able to raise her hand via Zoom, noting the discrepancy Tom Tierce experienced (02:32:32).

Supporting Materials Referenced

  • Resolution of Intent to Vacate Portion of Lower Adelma Beach Road (Not part of the actual hearing, but mentioned by Jeff Brotherton)
  • Hunsucker's presentation included maps clarifying the UGA boundary, the core phase boundary, and the approximate area where Transitional Rural zoning will turn off after September 8, 2025 (01:59:07–02:02:47).

Financials

  • Mention of grant funding covering connection costs for those required to hook up in this initial phase (02:21:41).
  • Discussion referenced the Clean Water District tax exemption (02:30:16).

Alternatives & Amendments

  • The adopted ordinance clarifies existing codes and addresses potential conflicts, rather than introducing new alternatives (01:53:47).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve an ordinance amending Jefferson County Code 13.02.010 and 13.04.010 as presented (02:36:54).
  • Vote: Aye (Unanimous).
  • Next Steps:
  • - Public Works/DCD/GIS: Finalize the zoning map reflecting the change and ensure public access to information via cross-referenced web pages (02:32:39–02:32:46).
  • - BOCC (In future): Deliberate on the equity and consistency of the Clean Water District tax exemption (02:34:35).

County Administrator Weekly Activities

Metadata

  • Time Range: 02:53:08–03:03:13
  • Agenda Item: County Administrator (Josh Peters) Weekly Debrief
  • Categories: operations, planning, infrastructure, grants, budgeting

Topic Summary

County Administrator Josh Peters reported on several key administrative and planning activities, including collaboration with the City of Port Townsend (John Morrow) and PUD on land use and property transfers. A significant focus involved the Lammers (Limited Area of More Intensive Rural Development) workgroup, which is developing comprehensive legislative solutions for villages that are neither UGAs nor cities, aiming for a 2027 legislative push. Peters also provided an update on the PIF (Public Infrastructure Fund) Board’s upcoming meeting, noting that while many awarded projects haven't spent funds yet (like the $1.3 million Sensway Improvement Project), the projected funds available for new awards this year are estimated to be less than half a million dollars.

Key Discussion Points

  • Lammers Planning: Peters participated in the WASCAPERD (Washington State Association of County and Regional Planning Directors) workgroup focused on Lammers. The group is seeking broad, consensus-based legislative solutions for small towns to clarify issues like extending sewer service to them, aiming for legislation in the 2027 session (02:54:25–02:55:45).
  • Property Transfers/Leases: Petersburg is coordinating with staff to assess the pros and cons of transferring county property (near Port Townsend UGA) to the PUD (for a substation) or the Port (Olympic Gateways), versus leasing the land long-term, noting the County Code covers transfers to other public agencies (02:59:07–03:00:27).
  • PIF (Public Infrastructure Fund): Peters and staff set the PIF Board meeting agenda for September 2nd. The revenue projection for new grants this year is $440,000, constrained by over a million dollars in funds awarded but not yet expended on long-term projects, notably the $1.3 million Sensway Improvement Project (03:02:03–03:03:06).
  • Habitat for Humanity Funding: Peters reported that Habitat for Humanity received $1.5 million in HUD (Housing and Urban Development) funding (02:44:17).
  • Secure Rural Schools Advocacy: Peters encouraged Representative Randall's staff to support the Secure Rural Schools bill in Congress, which is backed by both state senators (02:43:38–02:44:00).
  • Courthouse Safety: Following a late-night courthouse incident and a fire alarm, Peters is collaborating with the Sheriff and other partners to review safety protocols (03:00:47–03:01:04).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • The PIF Board agenda with the $440,000 projection and the Sensway Improvement Project noted as an unexpended $1.3 million award (03:02:03–03:03:06).

Financials

  • Habitat for Humanity HUD funding: $1.5 million (02:44:17).
  • PIF Projected Revenue Available for New Awards (2025): $440,000 (03:02:38).
  • Sensway Improvement Project PIF award (unexpended): $1.3 million (03:03:01).

Alternatives & Amendments

  • Discussion on whether to pursue a local, smaller Lammers bill sooner, rather than waiting for the WASCAPERD comprehensive bill targeted for 2027 (02:55:52).
  • Debrief on the options for the county property (transfer vs. long-term lease) for the PUD substation and Port Townsend’s Lift Station (02:59:41).

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational debrief.
  • Vote: No vote taken.
  • Next Steps:
  • - Josh Peters: Meet with City and PUD staff regarding property transfer options (03:05:47).
  • - Josh Peters: Proceed with reactivating the PIF Board with the current financial projections (03:01:56).

Childcare and Affordable Housing Workshops

Metadata

  • Time Range: 03:22:33–03:36:17
  • Agenda Item: Workshops/Future Agenda Items
  • Categories: services, legislative, community engagement

Topic Summary

Commissioners addressed a constituent concern about the lack of available mid-county childcare, leading to a discussion about using future workshops for legislative advocacy and resource allocation for childcare. The primary challenge is identifying a private entity or organization willing to act as a "project owner," which the county can then support with models and potentially state-level funding advocacy. The consensus was that solving the childcare problem must involve removing state legislative barriers to operating licensed in-home daycare facilities.

Key Discussion Points

  • Commissioner Eisenhour reported responding to Scott Mock's inquiry about mid-county childcare (03:22:50).
  • Childcare Barriers: The discussion highlighted that the long-term solution must include "bringing back... in-home daycare" because the county has lost long-standing providers who retired early due to "changes in the state laws that made it much more onerous and more expensive" to run licensed facilities (03:25:14–03:26:01).
  • Advocacy: The strategic path forward involves partnering with the Peninsula Early Childhood Coalition and State Representative Therringer (who cares about the issue) to seek legislative support and funding (03:26:27–03:26:52).
  • Funding/Partnerships: It was noted that funding support for projects only moves forward when an entity "willing to take on child care" acts as a project owner; the County will not become a provider (03:27:00–03:27:12).
  • Early Learning Center: The Jefferson County Early Learning and Family Support Center project (by the high school) faces a $2 million funding gap (03:26:01–03:26:17).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • The Jefferson County Early Learning and Family Support Center project has an estimated $2 million funding gap (03:26:17).
  • Funding must come from legislative support at the state level, as the county lacks revenue sources (03:26:52).

Alternatives & Amendments

  • Alternative to large center projects: Supporting small, in-home daycare providers by addressing state legislative barriers (03:25:04).

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational/planning discussion.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Eisenhour: Meet with Scott Mock and reach out to the Peninsula Early Childhood Coalition to determine current legislative policy focuses (03:23:05–03:23:41).
  • - Commissioner Eisenhour: Follow up on the status of the $2 million funding gap for the Early Learning Center (03:26:10).

Economic Development and Lobbyist Review Workshops

Metadata

  • Time Range: 03:29:43–03:41:28
  • Agenda Item: Workshops/Future Agenda Items
  • Categories: contracts, economic development, legislative

Topic Summary

The Commissioners identified several key workshops for the coming months, including a review of the lobbyist contract and an economic development briefing. Commissioner Eisenhour expressed concern over the current lobbyist contract (Strategies 360, under contract until 2026), stating she was "less than impressed" with the lack of communication and follow-through. A key economic development priority is securing R.E.A.P. (Rural Economic Assistance Program) funding, leading to a proposal for a joint workshop with the Economic Development Council (EDC) and the North Olympic Development Council (NODC) to align on priorities.

Key Discussion Points

  • Lobbyist Contract Review: Commissioner Eisenhour publicly stated she was "less than impressed" with the lack of follow-through from the current lobbyist and requested that the County Administrator review the contract to determine options for curtailing the scope or terminating the agreement (03:29:43–03:30:12).
  • Lobbyist Strategy: Commissioner Eisenhour plans to meet with Kelsey Holst (former lobbyist lead, now with WASAC) to leverage her institutional knowledge of Strategies 360 and WASAC to strategically determine the county's next steps (03:30:43–03:31:10).
  • Economic Development Workshop: The Commissioners agreed to set an economic development workshop to:
    • Receive an update on the EDC’s annual work plan, given the recent executive transition (03:35:18).
    • Discuss the county's strategy for achieving R.E.A.P. funding (03:35:53).
    • Partner EDC and the NODC (North Olympic Development Council) in a joint workshop to ensure alignment on goals (03:39:17–03:39:33).
  • Youth Advisory Committee: A workshop may be needed to decide whether the county should create its own Youth Commissioner/Board or support a local chapter of a national youth engagement organization (03:34:34).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The existing lobbyist contract is a two-year agreement running through 2026 (03:29:19).

Financials

  • The importance of R.E.A.P. funding as an essential source was noted (03:35:59).
  • The EDC has a significant budget ($730,000 over 5 years) and "Hefty deliverables" tied to their role as the Associate Development Organization (ADO) (03:38:42–03:39:07).

Alternatives & Amendments

  • Alternative solutions concerning the lobbyist contract could include limiting the scope, adjusting deliverables, or terminating early (03:29:43).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken; item was planning/informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Josh Peters: Review the lobbyist contract and report back on options for termination or reduction in scope (03:29:59).
  • - Josh Peters/Staff: Schedule an economic development workshop with the EDC and NODC to discuss work plans and R.E.A.P. funding (03:39:33).
  • - Liz Anderson/IT: Address audio failure hardware and configuration in the Commissioners' Chambers (03:40:12).

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