MEETING: Untitled Meeting at Tue, Aug 12, 06:01 PM

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MEETING SUMMARY: Jefferson County Board of Commissioners Community Meeting

Welcome and Introduction

Metadata

  • Time Range: 00:00:00–00:01:11
  • Agenda Item: Not Stated
  • Categories: other

Topic Summary

Chair Heidi Eisenhower welcomed attendees to the community board meeting, noting that the previous meeting in the Gardner area saw good turnout from residents. The purpose of the meeting was to allow community members to engage with key county officials and department heads, who were present to answer questions and present on their respective areas.

Key Discussion Points

  • Chair Heidi Eisenhower expressed gratitude to attendees for participating in the conversation about county concerns.
  • The room was described as being "packed with knowledge about the county."
  • County Administrator Josh Peters was introduced to begin the presentation.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; meeting transitioned to the County Administrator's presentation.

Overview of Jefferson County Services and Leadership Transition

Metadata

  • Time Range: 00:01:11–00:05:15
  • Agenda Item: Not Stated
  • Categories: operations, budgeting

Topic Summary

County Administrator Josh Peters used a slide presentation to broadly define the scope of services provided by Jefferson County, noting his recent transition into the role on July 1st. He provided an overview of the county’s organizational structure, highlighting recent personnel achievements and a high-level view of the annual general fund budget and its primary revenue sources.

Key Discussion Points

  • New Leadership: Josh Peters started as County Administrator on July 1st, replacing the retired Mark McCauley.
  • Organization: The county structure includes three commissioners, eight independent elected officials, the County Administrator, and department directors.
  • Staffing: The county employs approximately 360-365 people, with large teams in Public Works, Public Health, and the Sheriff's Office.
  • Recent Recognition:
    • Public Works Director/County Engineer Monty Rinders was recognized as the County Engineer of the Year by the Association of County Engineers.
    • Assistant Public Works Director Eric Guzma received the Program Manager of the Year Award.
    • County Treasurer Stacey Braden was appointed to the Local Government Investment Pool Advisory Committee.
  • Budget Snapshot (General Fund): Annual expenditure is approximately $30 million.
  • Top 10 Revenue Sources: 1) Federal Indirect Awards; 2) State Grants; 3) Property Tax; 4) Sales Tax (unincorporated Jefferson County); 5) Other State Revenue; 6) Solid Waste Utility; 7) Federal Awards; 8) Interest; 9) General Revenue for services; 10) Social Services.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced. (References were made to a slide presentation not provided for analysis).

Financials

  • General Fund Expenditure (Approximate): $30 million annually.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

County Challenges, Opportunities, and Priorities

Metadata

  • Time Range: 00:05:15–00:07:10
  • Agenda Item: Not Stated
  • Categories: planning, infrastructure, housing, public safety, budgeting

Topic Summary

The County Administrator outlined key challenges impacting operations, including economic uncertainty and staffing difficulties, and reviewed high-priority initiatives. These priorities include solving the Roads Fund challenge via a November ballot measure, completing the Port Hadlock sewer system, updating the Comprehensive Plan, and implementing the county's Strategic Plan.

Key Discussion Points

  • Challenges: Uncertainty at state/federal levels (especially federal cuts), planning for new technology (including potential AI policy), inflation, potential recession, high cost of housing and housing shortage, homelessness, climate resilience, and recruiting/retaining staff due to cost of housing and inability to compete with larger jurisdictions.
  • Priorities & Progress:
    • Implementation of the 2024 Strategic Plan.
    • Roads Fund: A ballot measure to increase the unincorporated sales tax by 0.2% will be placed on the November general election ballot.
    • Port Hadlock Sewer: Construction of the wastewater treatment system is underway, scheduled to come online in September. This is cited as critical for enabling housing and commercial activity.
    • Other priorities: economic development, housing, law and justice, planning/permitting, forest/wildfire prevention (Community Wildfire Protection Plan - CWPP), Parks and Rec, and potential aquatic center investment.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Roads Fund Ballot Measure: Seeks an increase of 0.2% of the unincorporated sales tax.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Major Housing and Infrastructure Projects

Metadata

  • Time Range: 00:07:10–0:08:41
  • Agenda Item: Not Stated
  • Categories: housing, infrastructure, planning, operations

Topic Summary

The County Administrator provided specific updates on key infrastructure and housing projects. The Habitat for Humanity's Mason Street Neighborhood Project in Port Hadlock, comprising 136 mixed-income units, was highlighted as being dependent on the newly constructed $36.5 million Port Hadlock wastewater treatment system, an effort that spanned 25 years. Additionally, a major washout repair on Upper Hole Road was successfully funded through the Governor’s office, restoring access to a major tourism attraction.

Key Discussion Points

  • Habitat for Humanity Mason Street Neighborhood Project (Port Hadlock): Planning 136 mixed-income residential units adjacent to the county library.
  • Port Hadlock Wastewater Treatment System: This infrastructure, which cost $36.5 million or more, made the Habitat project possible. The initial core area is the current focus, with future work planned to extend service to the full urban growth area.
  • Upper Hole Road Washout: A washout occurred this year on the west end. Repair was funded by working with the Governor’s office, restoring the road which is a major tourism attraction.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Port Hadlock Wastewater Treatment System Cost: $36.5 million or more.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

2025 Comprehensive Plan Periodic Update and Wildfire Protection

Metadata

  • Time Range: 00:08:36–00:11:23
  • Agenda Item: Not Stated
  • Categories: planning, land use, public safety

Topic Summary

The county is undertaking its mandatory 10-year Comprehensive Plan Periodic Update, which includes three significant new state requirements: a Housing Element, a Climate Resilience Element, and an update to the Critical Areas Ordinance. Separately, efforts are underway to address wildfire risk, including the implementation of the Community Wildfire Protection Plan (CWPP) and proactive county forest management to reduce fuel loads.

Key Discussion Points

  • Comprehensive Plan Update: Required every 10 years; Chelsea [Pronebo] from Community Development is involved.
  • Three Main Changes/Requirements:
    • New Housing Element (requires planning for 20 years of projected population by income band).
    • New Climate Resilience Element.
    • Updating Critical Areas Ordinance (development regulations for environmentally sensitive areas like wetlands and streams).
  • Forest Management and Wildfire Protection: A fire currently underway in the Brennan area (South County) was noted.
  • Community Wildfire Protection Plan (CWPP): The full document is available online and includes storyboards of past fires, mitigation project trackers, and vulnerability maps.
  • Forest Management Strategy: Proactive management of county properties focuses on reducing fuel loads to prevent catastrophic fires and connecting local economies involved in small-diameter timber and value-added forest products.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • The Community Wildfire Protection Plan (CWPP) was mentioned as being available online via the county homepage.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Parks and Recreation Projects

Metadata

  • Time Range: 00:10:31–00:11:23
  • Agenda Item: Not Stated
  • Categories: parks, infrastructure

Topic Summary

The Parks and Recreation department is advancing two main projects: the construction of a multi-purpose trail connecting the Larry Scott Trail to Anderson Lake, which is a component of the Olympic Discovery Trail, and the opening of an accessible playground at H.J. Carroll Park in Chimicum.

Key Discussion Points

  • Multi-purpose Trail: The trail will connect the end of the Larry Scott Trail (near Four Corners) to Anderson Lake. It is part of the larger Olympic Discovery Trail.
  • H.J. Carroll Park Playground (Chimicum): A new playground is open for use. A key feature is its design for all persons, including children with intellectual or developmental disabilities.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Opportunities for Public Participation in County Government

Metadata

  • Time Range: 00:11:23–00:12:15
  • Agenda Item: Not Stated
  • Categories: operations, planning, other

Topic Summary

The County Administrator encouraged public participation through various pathways, including attending the weekly Board of County Commissioners (BOCC) meetings in person or via Zoom, providing public comment, and volunteering for various boards and committees. Current vacancies exist on critical commissions, including the Planning Commission.

Key Discussion Points

  • BOCC Meetings: Held every Monday from 9 a.m. (sometimes until 4:30 p.m.) at the courthouse chambers or via Zoom.
  • Public Comment: Available every Monday morning at 9 a.m. for approximately 30 minutes, plus specific public comment times for agenda items.
  • Boards and Committees: The county is seeking volunteers due to turnover. Examples: Intellectual Developmental Disabilities Advisory Board, Planning Commission (currently hiring for a couple of members), Solid Waste Advisory Committee, and Housing Fund Board.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational segment concluded.

Fireworks Policy After-Action Report and Fire Summit

Metadata

  • Time Range: 00:12:15–00:17:47
  • Agenda Item: Fireworks After Action Report
  • Categories: public safety, ordinances, planning

Topic Summary

Commissioner Greg Brotherton and Sheriff Andy Bernsteinter led a debrief on the restrictions and enforcement of fireworks around the Fourth of July, noting that the ban went relatively well despite late implementation, which complicated enforcement efforts. Future policy modifications, which require a year and a day to take effect per state law, will be discussed at a Fire Summit in September, along with other fire-related topics.

Key Discussion Points

  • Policy Context: The fireworks issue is an "ongoing concern" and "polarizing." Fireworks were banned this year due to current conditions.
  • Implementation: Commissioner Brotherton stated implementation by the Sheriff's Department and Fire Marshal went "pretty well," despite the ban becoming effective only about two weeks before July 4th.
  • Enforcement Challenges (Sheriff Bernsteinter): Late notification made staffing and public education difficult. The primary goal is education, not ticketing. Full bans take approximately 5-6 years for near-total public compliance. Enforcement is difficult as officers must typically witness the act to issue a ticket.
  • Incident Outcome: A couple of small fires occurred but were quickly contained.
  • Hotspot Management: The boat ramp at Gardner was noted as a long-time "hotspot." Fire Marshal Phil Cecir's on-site presence this year helped prevent incidents, particularly aided by the presence of warning signs regarding the $1,000 fine and the Sheriff.
  • Policy Modification: Commissioner Brotherton noted the current policy has been "imperfect." Any formal change to the legal window for consumer fireworks must be implemented a year and a day in advance, meaning no change decided this year can impact the upcoming New Year's or next July 4th.
  • Future Discussion/Action: A Fire Summit will be held to discuss future policy:
    • Date/Time: Wednesday, September 24th, 5 to 8 p.m.
    • Location: Chimicum Station 6 (Chimicum Crossroads, near Finn River), with a Zoom option.
    • Topics: Community Wildfire Protection Plan (CWPP), commercial property inspections by the Fire Marshal's office, and potential modifications to the fireworks policy.

Public Comments

  • [Gentleman speaking to Sheriff Bernsteinter]: Commented that people will always want to use fireworks, regardless of the law.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Fine: A $1,000 fine for violating the fireworks ban was posted at the Gardner boat ramp.

Alternatives & Amendments

  • Discussion noted that a "full fireworks ban" would take several years to achieve widespread compliance.

Outcome, Vote, and Next Steps

  • Next Steps:
    • `- [Commissioners/Staff]: Hold Fire Summit on Wednesday, September 24th (5-8 p.m. at Chimicum Station 6) to discuss policy modifications.**

Community Center Operations and Management Contracts

Metadata

  • Time Range: 00:17:47–00:22:40
  • Agenda Item: Community Center Operations
  • Categories: contracts, operations

Topic Summary

The discussion focused on the forthcoming expiration of management contracts for several county-owned community centers (Quilcene, Brennan, and Gardner) at the end of 2025. While the Gardner Community Center's management by a local board is highly praised, the county is considering issuing an RFP (Request for Proposals) for the Quilcene and Brennan centers due to expressed competitive interest from organizations like the North Hood Canal Chamber of Commerce, which seeks to replace the current operator, OLACAP. The stability of the Gardner contract is preferred by the board, and an RFP for Gardner is not anticipated.

Key Discussion Points

  • Contract Expiration: Contracts for county-owned community centers (Gardner, Quilcene, Brennan) end in 2025.
  • Gardner Status: The Gardner Community Center's operation by a local community organization and board is highly valued and deemed "cost-effective." Commissioner Brotherton stated he does not anticipate competing organizations for Gardner's management.
  • Quilcene and Brennan Status: Currently managed by OLACAP.
  • Competition for Other Centers: The North Hood Canal Chamber of Commerce has expressed interest in competing to manage the Quilcene and Brennan community centers.
  • RFP Consideration: An RFP for Pquilcene and Brennan management is likely due to competition.
  • Funding/Budget Difference: The Gardner center receives only about $5,000-$6,000 annually from the county and raises the rest through voluntary operations, whereas OLACAP operates under a higher-cost model, sometimes managing contracts in the $65,000-$70,000 range.
  • Operational Model: Quilcene and Brennan aim to maintain open hours to the public; Gardner operates differently (noted at 01:19:52-01:19:57).

Public Comments

  • [Community Member/Gartner Board Member]: Asserted that the Gardner board has been operating "really well" and that their self-raised funds cover their costs. Asked if the Gardner center would be part of the RFP process.
  • [Commissioner Brotherton]: Reaffirmed that he does not anticipate a change in the Gardner contract, clarifying the conversation was intended as a "heads up" to the Gardner board regarding potential RFP competition elsewhere.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • Gardner County Funding: Approximately $5,000 to $6,000 per year.
  • Other Center Contract Potential: $65,000 to $70,000 for other centers (Quilcene/Brennan).

Alternatives & Amendments

  • Discussion revolved around the possibility of issuing an RFP for management contracts other than Gardner.

Outcome, Vote, and Next Steps

  • Next Steps:
    • - [County Administrator/BOCC]: Determine action regarding an RFP for Quilcene and Brennan Community Center management due to organizational competition.

Jefferson County Auditor's Office

Metadata

  • Time Range: 00:23:32–00:26:34
  • Agenda Item: Department/Office Presentation
  • Categories: permits, operations, financial, elections, housing

Topic Summary

Brenda, the Jefferson County Auditor, presented on the diverse functions of her office, which include vehicle licensing, county-wide finance operations (payroll, accounts payable), recording of deeds and licenses, passport services, and managing all county elections. She also provided a breakdown of the distribution of the property recording fee, noting a significant portion goes toward affordable housing.

Key Discussion Points

  • Auditor Functions: Vehicle licensing (issuing plates, disabled permits).
  • Finance Operations: Handled by staff located at the North Administration Complex (NAC), including payroll, accounts payable (AP), annual reports, and cooperating with the State Audit currently underway.
  • Recording: Records deeds, sells marriage licenses, and accepts passport applications (by appointment).
  • Elections: Wrapping up the August election (Plowon Fire District 3 ballot passed). Preparing to mail ballots for the November election on October 15th.
    • November ballot items include the TBD sales tax increase and a park and recreation district levy lift (Quilcene).
  • Recording Fee Breakdown: The fee is $303.50 for the first page and $42 for each additional page. $5 goes to the general fund; a significant portion goes to affordable housing, and a small amount goes to archives and preservation.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Chart detailing how the property recording fee is distributed was referenced as being available on the Auditor's website.

Financials

  • Recording Fee: $303.50 (first page), $42 (additional pages).
  • General Fund Contribution (from Recording Fee): $5.00 per first page.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Jefferson County Assessor's Office and Property Valuation

Metadata

  • Time Range: 00:26:48–00:41:09
  • Agenda Item: Department/Office Presentation
  • Categories: financial, operations, land use

Topic Summary

Assessor Jeff Tappman and his staff detailed the primary responsibilities of the assessor's office: maintaining the county's parcel system and valuing property. The office is required by law to physically inspect every parcel within a six-year cycle (currently inspecting Port Townsend, with Gardner/Quilcene scheduled in two years). The Assessor clarified that property taxes are based on a levy amount set by taxing districts, meaning increased property values generally result in a tax shift, not necessarily increased revenue for the county beyond the 1% statutory limit plus new construction. A lengthy discussion ensued regarding the Assessor's legal right to enter private property for valuation purposes.

Key Discussion Points

  • Assessor Functions: Maintains the parcel system, values land and improvements.
  • Inspection Cycle: Physical inspection of every parcel is required by law every six years.
    • Current area: City of Port Townsend.
    • Next year: Brennan and West End.
    • In two years: Quilcene and Gardner.
  • Valuation Process: Appraisers show up unannounced. They use marked cars, wear vests, knock on doors, and leave a card.
  • Tax Levy Calculation: Taxing districts (county, fire, schools) determine the dollar amount they need to collect (often based on voter-approved measures or the 1% limit plus new construction). The total value is divided by the needed revenue to set the levy rate, which is applied to individual properties.
  • Senior Citizen Exemption: Available if household income is under $45,000 per year and the owner is over 61. It provides a tax reduction, but the burden shifts to other taxpayers.
  • Right to Enter Property: Assessor Tappman asserted the office is legally allowed to enter property without explicit permission to perform valuation (RCW 84.40.025). The goal is to avoid forced entry (e.g., opening gates) but is permitted to physically inspect.
  • Technology vs. Physical Inspection: Discussed the tradeoff between intrusive physical inspections and the future use of high-resolution aerial (oblique) imagery or moving vehicle video (like Google Street View/Cycle Media), noting digital methods can capture sensitive data like license plates and internal views.
  • Tribal Land Loss of Revenue: Jeff Tappman noted that this is not a dramatic concern for Jefferson County currently, though tribes are expanding on the West End where property values are low. Clallam County is more affected by timber revenue losses due to limits on cutting on Forest Trust Lands.

Public Comments

  • [Community Member]: Raised concerns about assessors showing up unannounced, especially one who was observed entering the backyard without making their presence known. Requested the specific RCW that grants the right of entry.
  • [Jeff Tappman's Deputy/Staff]: Provided the RCW: 84.40.025.
  • [Community Member]: Voiced preference for physical inspection to prevent valuation errors (e.g., misclassifying a $5,000 carport as a $100,000 shop based solely on overhead imagery).

Supporting Materials Referenced

  • RCW 84.40.025 (State statute regarding the Assessor's right of entry).

Financials

  • Senior Exemption Income Cap: $45,000 annual household income.
  • Timber Land Valuation (West End): Approximately $450 per acre.
  • Mail Cost (Annual Postcards): $15,000.
  • Carport/Shop Value Comparison: $5,000 vs. $100,000.

Alternatives & Amendments

  • Discussion on using drones, oblique imagery, or vehicle-mounted video for valuation to reduce intrusion, but rejected due to privacy concerns and inability to assess improvements accurately.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Department of Emergency Management (DEM)

Metadata

  • Time Range: 00:41:17–00:44:10
  • Agenda Item: Department/Office Presentation
  • Categories: public safety, operations, financial

Topic Summary

The DEM presentation was delivered by the County Administrator in the absence of Director Larry Bentz. The DEM's mission is to mitigate, prepare for, respond to, and recover from disasters. The department is small, consisting of two full-time staff and four part-time grant-funded staff. It is co-located with the Sheriff's Office and Jeffcom E911 in Port Hadlock (the county's "bunker").

Key Discussion Points

  • DEM Mission: Comprehensive program for disaster mitigation, preparedness, response, and recovery.
  • Location: Co-located with Sheriff's Office and Jeffcom E911 in Port Hadlock.
  • Disaster Response: Central hub for major events (e.g., earthquakes). Utilizes volunteer ham radio operators for communication if power is lost.
  • Staffing: Very small—two full-time staff and four part-time grant-funded staff.
  • Community Readiness: An all-county preparedness day event was held at Finn River this summer.

Public Comments

  • [Community Member]: Noted that CERT (Community Emergency Response Team) is active in the Gardner area and operates under Clallam County's Fire District 3 because Discovery Bay is managed locally. Requested confirmation on DEM's involvement locally.
  • [County Administrator]: Confirmed the Fire District manages local CERT response, noting DEM's focus is county-wide preparedness (EMSA – Emergency Management Services Area).

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Jefferson County Treasurer's Office

Metadata

  • Time Range: 00:44:20–00:51:08
  • Agenda Item: Department/Office Presentation
  • Categories: financial, operations, permits

Topic Summary

Stacey Braden, County Treasurer, described the Treasurer's office as the "bank for the county" and most other districts (excluding the City of Port Townsend and PUD). Key functions include property tax billing/collection, debt management, investments, and financial reporting. She highlighted the option for taxpayers to submit partial payments to mitigate accrued interest and explained the destination-based sales tax system implemented since 2008.

Key Discussion Points

  • Treasurer's Role: Acts as the bank for the county and all other districts (library, hospital, schools) except Port Townsend and the PUD.
  • Key Functions: Property tax billing/collection, debt management (paying bonds), investing, and financial reporting.
  • Gardner Tax Collection: Taxes for the Gardner area (Fire District 8) are collected by Jefferson County based on the levy rate set for the Jefferson/Plowon Fire Protection District 3 and then remitted to Clallam County to hold in trust.
  • Tax Due Dates: Mailed in February; due April and October (October 31st Halloween event noted).
  • Partial Payments: The system accepts partial payments to reduce accrued interest and penalties.
  • Destination-Based Sales Tax (2008): Sales tax revenue is directed to the jurisdiction where the purchase is delivered. If a resident orders goods to their Jefferson County home, Jefferson County collects the tax, regardless of the vendor's location (e.g., Silverdale/Clallam County). Sales tax is separated by city vs. unincorporated county location, even within the same zip code (e.g., Port Townsend vs. Discovery Bay).
  • Staffing: Six people, audited annually by the state, and balance accounts daily.

Public Comments

  • [Community Member]: Asked if the destination-based sales tax is tracked by the delivery driver.
  • [Stacey Braden]: Clarified that the vendor collects and reports the tax based on the delivery address's sales tax code (set by DOR maps).

Supporting Materials Referenced

  • Charts showing sales tax breakdown for Jefferson County, Port Townsend, Kitsap County, and Clallam County were available at the meeting.

Financials

No specific financial information beyond the tax rates was discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Washington State University (WSU) Extension & Noxious Weeds

Metadata

  • Time Range: 00:51:08–01:02:35
  • Agenda Item: Department/Office Presentation
  • Categories: operations, planning, financial, land use, environment

Topic Summary

The WSU Extension office, a joint operation between WSU and Jefferson County, presented on its core programs (Master Gardeners, Water Resources/MRC, Small Farms, 4-H, and Noxious Weeds). The Noxious Weed Control Program, funded by a special assessment, is seeking a rate increase from the current $4 per parcel plus $0.30 per acre, to $5.50 per parcel to fund an upcoming cost-share program for landowners and equipment loans. A detailed question-and-answer session focused on the difficulty of combating Common Tansy and the process for reporting noxious weeds (calling/emailing the Noxious Weed Coordinator is preferred over the online form during busy seasons).

Key Discussion Points

  • WSU Extension Status: Joint operation between Washington State University and Jefferson County; department staff are WSU employees who work in the Extension office located in Port Hadlock.
  • Mission: Connect communities with WSU knowledge for quality of life and economic well-being.
  • Core Programs: Master Gardeners, Water Resources/MRC, Regional Small Farms, 4-H, and Noxious Weeds.
  • Staffing: 8 staff members, extensive volunteer network.
  • Noxious Weed Assessment: Funded by a special assessment that currently charges $4 per parcel + $0.30 per acre (implemented in 2016).
  • Proposed Assessment Increase: The Noxious Weed Board approved raising the rate to $5.50 per parcel; this requires BOCC approval and a public hearing.
  • New Cost-Share Program (Proposed): The funding increase is intended to support a cost-share program to help landowners hire removal services or obtain pesticide applicator licenses and equipment (e.g., backpack sprayers).
  • SNAP Education Cut: Federal SNAP (Supplemental Nutrition Assistance Program) funding was cut, eliminating the SNAP educator position.
  • Tansy Control: Common Tansy is cyclical, with this year being particularly bad. The plan involves driving roads and pulling (or spraying) when in bloom.
  • Timber Companies: Legally required to control noxious weeds. Staff can send letters but noted timber companies are often unresponsive or resort to broad-spectrum spraying (via helicopter or drone), which staff does not necessarily endorse as the best route.
  • Scotch Broom: A noxious weed but not currently required for control in Jefferson County. Weed wrenches for removal are available for loan at the Port Hadlock office.
  • Noxious Weed Reporting: Best done via direct call or email to the coordinator, especially during peak seasons, as the online form is only checked weekly or bi-weekly.

Public Comments

  • [Community Member]: Expressed concern that Common Tansy is not being addressed as much as it used to be.
  • [Community Member]: Asked if timber companies are treating noxious weeds prior to logging; confirmed they are legally required to.
  • [Community Member]: Asked about working with DOT (State Department of Transportation) on weed control on state banks. DOT performs broad-spectrum spraying early in the year, but follow-up spot spraying is dependent on funding and labor availability.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Annual Budget: $867,740.
  • Grant/Fee Funding: Approximately 65% of the budget comes from grants and assessment fees.
  • Noxious Weed Assessment (Current): $4.00 per parcel + $0.30 per acre.
  • Noxious Weed Assessment (Proposed): $5.50 per parcel.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Next Steps:
    • - [Noxious Weed Board/BOCC]: Public hearing and subsequent BOCC decision on the Noxious Weed assessment increase to $5.50 per parcel.
    • - [Noxious Weed Coordinator]: Recruit a volunteer to represent District 4 (West of 101 to Quilcene/West End) on the regulatory board, requiring involvement in agriculture.

Jefferson County Sheriff's Office

Metadata

  • Time Range: 01:02:35–01:09:23
  • Agenda Item: Department/Office Presentation
  • Categories: public safety, operations, personnel, law and justice

Topic Summary

Sheriff Andy Bernsteinter, in office since January, provided an overview of his department’s 24/7 duties, which include operating the county jail, responding to civil, traffic, and criminal issues, and serving papers. The Sheriff noted that the office currently has a full staff of 56 employees, making it one of the only fully-staffed agencies on the peninsula, with particular success in staffing the jail. Discussion included local community patrol practices and the implications of Washington State's "sanctuary state" designation.

Key Discussion Points

  • Sheriff's Role: Only agency working 24/7, operates the county jail, responds to civil/traffic/criminal issues, and serves papers.
  • Staffing: 56 total employees (including the jail and civil department). The department and jail are fully staffed, a rare achievement on the peninsula.
  • West End Coverage: Two deputies live on the West End and work 24-hour shifts (6 hours on-duty, rest on stand-by) due to low call volume.
  • Gardner Patrol: Three deputies live in Clallam County and are required to drive through the Gardner/Old Gardner Road/Coyle area on their way to/from work, increasing law enforcement visibility.
  • Sanctuary State Status: Jefferson County falls under sanctuary rules due to state law, not specific county action. The Sheriff affirmed that the department does not enforce federal immigration laws (e.g., ICE), focusing on crimes and community safety regardless of immigration status.

Public Comments

  • [Community Member]: Asked about the meaning of the black band on the Sheriff's badge (in memory of a Spokane County Sheriff's Office struck by a motorcycle).
  • [Community Member]: Asked about law enforcement presence in the Gardner area and patrol methods.
  • [Community Member]: Asked about the Sheriff's stance on enforcing federal immigration law given the "sanctuary county" discussion.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Jefferson County Superior Court

Metadata

  • Time Range: 01:09:49–01:15:03
  • Agenda Item: Department/Office Presentation
  • Categories: law and justice, operations, financial

Topic Summary

Superior Court Judge Brandon Maps explained his role in the state court system, noting he is a state employee working at the county level. The Superior Court handles felony criminal cases, all general civil lawsuits over $10,000, family law (divorce, custody, foster care), juvenile cases, and appeals from administrative decisions. Judge Maps stressed the critical need for citizens to respond to jury summons for criminal trials. The court also runs therapeutic courts (Drug Court, Family Treatment Court) to address addiction-driven crimes and reduce recidivism, aiming to save the $66,000 annual cost of imprisonment.

Key Discussion Points

  • Superior Court Jurisdiction: Felony criminal cases, civil cases over $10,000, property disputes, landlord-tenant issues, trust/estates, family court (divorce, custody, foster care), juvenile cases, and appeals of administrative or district court decisions.
  • District Court Jurisdiction: Civil cases less than $10,000 (including small claims).
  • Jury Duty: Approximately 90 summonses are issued to seat 12-14 jurors due to high failure-to-appear or exemption rates. Citizens are strongly encouraged to perform their civic duty.
  • Therapeutic Courts: Address felony-level crimes primarily driven by drug addiction (e.g., fentanyl use). Programs aim to reduce recidivism and are a cost-effective alternative to the approximately $66,000 annual cost of imprisonment.
  • Courtroom Environment: Efforts are being made to minimize trauma for litigants and juries, especially given the challenging nature of cases (sexual assault trials, custody battles).
  • Acoustics: Judge Maps acknowledged the acoustics in the 1892 courtroom are "terrible" and are a focus area for improvement.
  • Position: Judge Maps was appointed in 2022 following a retirement and was subsequently elected.

Public Comments

  • [Community Member]: Confirmed the difficulty of acoustics in the courtroom.
  • [Community Member]: Asked about the Judge's selection process (elected, not appointed by the state).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Superior Court Budget (Approximate): $540,000 (described as "pretty tiny" compared to the $35 million overall county budget).
  • Imprisonment Cost: Estimated at $66,000 per year per inmate.
  • Civil Case Threshold: Over $10,000 (Superior Court); less than $10,000 (District Court).

Alternatives & Amendments

  • Therapeutic courts are used as an alternative to incarceration for eligible drug offenders.

Outcome, Vote, and Next Steps

No action taken; informational presentation concluded.

Department of Community Development (DCD)

Metadata

  • Time Range: 01:15:18–01:32:52
  • Agenda Item: Department/Office Presentation
  • Categories: planning, permits, land use, financial, operations, public safety, personnel

Topic Summary

Interim Director Chelsea Pronebo presented on DCD’s structure, which encompasses Building (inspectors, plans examiner), Office of the Fire Marshal (responsible for burn bans), Code Compliance, Land Use, and Long-Range Planning (Comprehensive Plan). The department processes over 600 building permits and 400 land use applications annually. Key challenges include recruiting a permanent department director (a "unicorn" for the exact fit) and the reliance on general fund dollars to cover non-fee-based services like long-range planning and code enforcement. The department clarified a significant community misconception: the Assessor's office does not report unpermitted buildings to DCD.

Key Discussion Points

  • DCD Components: Building (official, inspectors), Office of the Fire Marshal (including a Deputy Fire Marshal), Code Compliance (1 person), Planning (Current and Long-Range), and the Permit Center.
  • Staffing and Budget: 23 employees (some part-time). Annual budget of around $4 million. $1.2 million comes from the general fund for unfunded activities (Long-Range Planning, Code Enforcement). The remaining $2.8 million comes from fees and grants.
  • Activities: Processes over 600 permits (HVAC to large commercial buildings) and over 400 land use applications (site development reviews, shoreline permits, boundary line adjustments).
  • Director Search: Currently seeking a permanent Department Director (referred to as seeking a "unicorn").
  • Planning Commission Vacancies: Actively looking for two volunteers (District 1 and District 3). These positions involve attending evening meetings (first and third Wednesdays monthly) and reviewing policy, including the comprehensive plan update.
  • Burn Bans/Fire Marshal Authority: Burn bans are set by the Jefferson County Fire Marshal, not Clallam Fire District 3, though decisions are generally made in conversation with the Fire Chiefs Association and based on weather data.
  • Short-Term Rental Moratorium: A development moratorium from late 2021 to late 2022 was instituted to establish the Site Development Review (SDR) and Legal Lot of Record Determination procedures for historic plats.
  • Boundary Line Adjustments (BLA): Now possible and processed through DCD planning staff (usually Lila Stanfield). Requirements include ensuring no new parcels are created and no buildable parcels are rendered unbuildable.
  • Assessor/DCD Data Sharing (Clarification): DCD assured the public that the Assessor's office does not send DCD reports of unpermitted buildings found during valuation. Photos are only checked when a permit application is submitted.
  • Pre-Permit and Agricultural Exemptions: Buildings created before 1976/1977 are considered pre-permit. Agricultural buildings are sometimes exempt, but the criteria are limited (e.g., must not be plumbed, heated, or inhabited).

Public Comments

  • [Community Member]: Asked who sets the burn ban dates for the Gardner area, noting inconsistencies with Clallam County Fire District 3.
  • [Community Member]: Asked about the Fire Marshal being paid overtime for Fourth of July work (confirmed the Fire Marshal is salaried).
  • [Community Member]: Asked about the current status of boundary line adjustments (BLAs).

Supporting Materials Referenced

  • A fact sheet on agricultural building exemptions is available on the DCD webpage.

Financials

  • Annual Budget: Around $4 million.
  • General Fund Contribution: $1.2 million.
  • Grant/Fee Contribution: $2.8 million.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; informational segment concluded.
  • Next Steps:
    • - [DCD]: Continue recruitment for the permanent Department Director position.
    • - [Residents]: Apply for Planning Commission positions (District 1 and District 3).
    • - [Residents]: Contact DCD Planning for information on Boundary Line Adjustment applications ([email protected]).
    • - [Commissioner Brotherton]: Investigate the Orca Clean Air Agency's contemplation of a region-wide, free online burn permit application process at the tomorrow 10 a.m. meeting.

Noxious Weed Control Board Vacancy

Metadata

  • Time Range: 01:28:12–01:30:14
  • Agenda Item: Noxious Weed Control Board Vacancy
  • Categories: land use, environment, operations, other

Topic Summary

The Noxious Weed Coordinator reiterated an urgent need for a volunteer to fill a vacancy on the Noxious Weed Control Board, representing District 4 (West of 101 to Quilcene/West End). The position is a regulatory, enforcement-focused board rather than advisory and requires members to be involved in the primary production of agriculture.

Key Discussion Points

  • Vacancy: Need for a representative for District 4 (West of 101 to Quilcene/West End).
  • Commitment: Meets once every other month.
  • Nature of Board: Regulatory/enforcement board, not advisory. Responsibilities include deciding which weeds from the state list are required for control on the Jefferson County list.
  • Requirement: Must be involved in the "primary production of agriculture" (broadly defined: forested land, small farms, honey sales, backyard chickens, horses).

Public Comments

  • [Community Member]: Asked about the hours of the Extension office (Monday through Thursday, 9 a.m. to 4 p.m.), noting the office is sometimes closed due to staff working in the field.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Next Steps:
    • - [Noxious Weed Coordinator]: Continue to seek a volunteer for the District 4 seat on the Noxious Weed Control Board.

Roads Fund Crisis and Public Works Capacity

Metadata

  • Time Range: 01:33:01–01:46:27
  • Agenda Item: Roads and Public Works Capacity
  • Categories: infrastructure, budgeting, operations, public safety

Topic Summary

Discussion shifted to severe inadequacies in the county road budget and the inability of Public Works to keep roads clear, especially in outlying areas like Gardner. Public Works is facing reduced staffing (down 25% from 2008), escalating equipment costs (new brush cutter costs up to $450,000), and a broken existing brush cutter, complicated by fire danger regulations restricting some work. The county is seeking to remedy the situation through a 0.2% sales tax measure on the November ballot to diversify revenue. Residents raised significant public safety concerns about overgrowth creating blind intersections and speeding on local roads.

Key Discussion Points

  • Road Maintenance Failures: A resident acknowledged successful brush cutting two years ago but noted that many intersections now again have overgrown brush, creating dangerous blind corners (e.g., Old Gardner Road and the highway entrance).
  • Public Works Capacity/Equipment: The current brush cutter is broken and beyond repair, and a replacement ordered a year ago (costing $400,000 to $450,000) has not been delivered. Work is further curtailed by current fire danger risks.
  • Budgetary Constraints: Public Works budget capacity has "gone down" due to inflation and rising costs (equipment, salaries), while state limits cap property tax revenue growth at 1% plus new construction. Federal funding, such as the Secure Rural Schools program, has plummeted from approximately $800,000 to $140,000 due to non-renewal.
  • Road Fund Ballot Measure (TBD): A 0.2% sales tax increase in the unincorporated county is on the November ballot specifically to fund road maintenance and restore capacity.
  • Public Safety Concerns: Speeding on Gardner Beach Road (advertised 20 mph zone, estimated 50 mph traffic) and the need for traffic calming devices (speed bumps/roundabouts) due to increased traffic from tourists (Paulsville, Bremerton) heading to crab fishing.
  • Economic Development Argument: A resident argued that the focus should be on broader economic development to generate more revenue rather than continually pursuing small tax increases or grants that are drying up.
  • Public Works Management: Director Monty Rinders oversees Roads, County Engineering, Solid Waste, Parks & Rec, and Fleet, representing a heavy load on one individual. The county struggles to hire competitive talent (e.g., engineers).

Public Comments

  • [Community Member]: Expressed gratitude for previous brush cutting but cited dangerous conditions now.
  • [Jean Ball, Chamber of Commerce Director]: Supported the sales tax measure, warning that without funding, county roads will soon resemble the "terrible" roads in Port Townsend due to deferred maintenance. Confirmed rising cost of equipment for Public Works.
  • [Community Member]: Suggested that the county should address brush earlier in the year before fire danger becomes a constraint. Suggested using jail/prisoner crews for brush clearing.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • New Brush Cutter Cost (Approx.): $400,000 to $450,000 (up from $150,000 previously).
  • Roads Fund Sales Tax Proposal: 0.2% increase in unincorporated sales tax.
  • Secure Rural Schools Funding Loss: Plummeted from ~$800,000 to ~$140,000.
  • Road Crew Salary Increase: Wages have increased by approximately 20% since 2020 to remain competitive.

Alternatives & Amendments

  • Alternative Funding: Push for broader economic development instead of a new sales tax increase (supported by one resident).
  • Alternative Maintenance: Use jail inmates/prisoner crews for clearing brush (suggested by resident).

Outcome, Vote, and Next Steps

  • Next Steps:
    • - [Community Member]: Email County Administrator (CAO at co.jefferson.wa.us) regarding specific Public Works issues (intersections, speeding, community center driveway).
    • - [County Administrator]: Relay Public Works concerns (brush cutting, speed bumps/traffic calming) to the Public Works Director.
    • - [BOCC/Jean Ball]: Advocate for the 0.2% sales tax measure on the November ballot.

Community Center Maintenance and Inter-Departmental Coordination

Metadata

  • Time Range: 01:46:27–01:59:28
  • Agenda Item: Community Center Maintenance and Agency Coordination
  • Categories: operations, infrastructure, budgeting, services

Topic Summary

A long-time community center board member detailed significant difficulties in obtaining basic maintenance (snow plowing, clearing dead trees) from the Roads/Public Works crew, who often drive past the building. This highlighted poor communication and lack of coordination between the county's Central Services (responsible for facilities) and Public Works (responsible for roads). The board member stated that volunteers are forced to perform dangerous maintenance, like clearing brush at blind entrances, due to the lack of official county service. The County Administrator committed to addressing the coordination issues and leveraging the public feedback to prioritize budget focus during belt-tightening.

Key Discussion Points

  • Lack of Maintenance: The road crew often drives past the community center in winter without plowing the driveway, despite being requested. The facility director (Ben) handles the request, but tasks are not executed by the road crew.
  • Safety: Volunteers undertake tasks like clearing trees and brush at dangerous intersections to maintain safety and visibility, noting the county is failing on its core responsibilities in non-centralized areas.
  • Communication Failures: A clear breakdown exists between the Central Services/Facilities (contacting Public Works) and the Road Crew (execution).
  • Gardner Status Perception: Community members feel the Gardner area is the "furthest part out of the county" and receives the "last of the carrot" compared to areas closer to the courthouse.
  • Budget Realities: The County Administrator reaffirmed that due to federal cuts (Secure Rural Schools) and limited tax growth, belt-tightening and budget cuts are necessary across all departments for the next several years.
  • Value of Input: Public input is crucial during the budget season to help the county focus limited resources on the priorities most important to residents.
  • Past Support: A community member provided positive context, noting that the county (former Administrator Philip Morley and Commissioner Greg Brotherton) provided supplemental funding twice during 2020 to prevent the community center from freezing/failing due to COVID-19 revenue loss.

Public Comments

  • [Community Member/Board Member]: Detailed issues with snow plowing, dead tree removal, and brush cutting on county property, noting volunteers do the work and asking for a direct point of contact for follow-up.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

  • The Gardner board is considering hiring an individual for grounds work out of their own raised funds, as the county resource (road crew) is unreliable.

Outcome, Vote, and Next Steps

  • Decision: County Administrator Josh Peters committed to becoming the point of contact for the community center.
  • Next Steps:
    • - [Community Member]: Send email to County Administrator ([email protected]) detailing maintenance concerns.
    • - [County Administrator]: Coordinate with Public Works Director and Central Services Director to improve inter-departmental service coordination for community center maintenance.

H.J. Carroll Park Burn Ban Communication Failure (2024)

Metadata

  • Time Range: 01:59:28–02:05:37
  • Agenda Item: H.J. Carroll Park Burn Ban Communication
  • Categories: operations, public safety, parks

Topic Summary

A resident related an incident from an unnamed previous year (likely 2024) where a pre-scheduled large corporate event at H.J. Carroll Park was ruined after attendees found the park's barbecues shut down due to a burn ban. The event organizers received no prior notification from the county, despite the ban being weeks old, and subsequent emails to county officials regarding the lack of communication went unanswered. Board Chair Heidi Eisenhower and Commissioner Brotherton acknowledged that last year’s communication processes were flawed and that improvements are being implemented through collaboration with Fire Chiefs this year to prevent similar confusion.

Key Discussion Points

  • Incident Description: A large company reserved H.J. Carroll Park months in advance for an event requiring barbecuing. Upon arrival, the barbecues were shut down due to a burn ban.
  • Communication Failure: No notification was sent to the party organizer despite the burn ban being in effect for weeks.
  • Lack of Response: Subsequent emails sent to the County Administrator/Arts Department regarding the communication failure received "absolutely zero response," which the speaker called the "most egregious part."
  • Perception of Parks: The resident argued that because H.J. Carroll Park has internal features (water access, groomed grass), it should not automatically be treated the same as "county-wide" bans, though the Commissioner stated some restrictions are determined by state law.
  • Process Improvement: Commissioner Eisenhower acknowledged high staff recognition this year of last year's communication failures and a "high acknowledgement" of issues with quick decisions and lack of communication.
  • Current Practice (2025): Commissioner Brotherton noted that this year, the Fire Chiefs decided not to move the danger level to "very high" (which would have shut down charcoal grills) because the risk was not commensurate with the benefit, potentially preventing a similar failure.

Public Comments

  • [Community Member]: Detailed the event failure and lack of subsequent communication response.
  • [Commissioner Brotherton]: Suggested the county needs to implement a communication protocol for people who make reservations when fire levels change.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

  • A resident suggested that the county should find a way to allow propane barbecues during burn bans (an existing exception, per a member of the audience).

Outcome, Vote, and Next Steps

  • Next Steps:
    • - [BOCC/Fire Marshal]: Develop and implement a communication protocol for notifying park reservation holders about changes to burn bans and barbecue usage.