PACKET: Commissioners Meeting at Mon, Aug 11, 09:00 AM

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Jefferson County Board of Commissioners Meeting Packet Summary (August 11, 2025)

Establishing Clean Water District Fee Exemption for Properties Connected to Approved Sewer Systems

Topic Summary

The Department of Environmental Public Health & Water Quality seeks to amend the Clean Water District Ordinance (JCC Chapter 8.65) sections regarding the annual fee and exemptions. The purpose is to ensure that property owners who connect to newly approved public sewer systems, such as the upcoming Port Hadlock Urban Growth Area (PHUGA) Sewer System, are no longer subject to the annual Clean Water District fee. This amendment supports public health and environmental protection by encouraging sewer hook-ups.

Key Points

  • The proposed ordinance amends JCC 8.65.090 (Annual Fee) and JCC 8.65.100 (Certain Parcels Exempt From Fee).
  • The current exemption (JCC 8.65.100) only applies to parcels in the City of Port Townsend and the Port Ludlow Master Planned Resort (PLMPR), as these were the only communities with public sewer systems when the district was created.
  • The revised exemption expands applicability to all parcels connected to any approved sewer system with a National Pollution Discharge Elimination Permit (NPDES).
  • New sewer systems contemplated or being built include the Port Hadlock Urban Growth Area Sewer System (scheduled to be operational September 8, 2025) and the Pleasant Harbor Master Planned Resort public sewer system.
  • The goal is to avoid requiring property owners paying a sewer connection fee to also pay the Clean Water District annual fee.
  • Encouraging sewer hook-ups through this exemption promotes public health and environmental protection by lessening non-point source pollution from septic systems.
  • The legislative authority for the Clean Water District is the Board of County Commissioners (RCW 90.72.030).
  • Exemption applications must be submitted by April 30th for consideration in the current tax year. Exemptions submitted after this date begin the following year.

Financials

  • The overall impact may slightly reduce the Clean Water District’s annual fund.
  • If all eligible properties in PHUGA Phase I and PLMPR that currently pay the fee were to connect to sewer, the reduction to the annual assessment would be no more than 2% at current rates.
  • A long-term positive cost benefit is anticipated due to a lessened workload for Clean Water District programs, as fewer properties would be potential sources of non-point source pollution.

Alternatives

None specified.

Community Input

  • Board of Health Workshop was held on July 17, 2025.
  • Public Hearing Notice was approved by BOCC on Consent Agenda July 21, 2025 and published in The Port Townsend & Jefferson County Leader on July 23, 2025.
  • The Board of County Commissioners (BOCC) Workshop with Public Works, DCD, and PAO on PHUGA sewer hook-up requirements occurred on August 4, 2025.

Timeline

  • July 17, 2025: Board of Health Workshop held.
  • July 23, 2025: Public Notice of hearing published.
  • August 4, 2025: BOCC Workshop held on PHUGA sewer hook-ups.
  • August 11, 2025: Public Hearing scheduled.
  • September 8, 2025: Port Hadlock UGA Sewer System is scheduled to be operational.
  • April 30th (Annual): Deadline for submitting exemption application for current tax year consideration.

Next Steps

Staff requests the Board adopt the proposed ordinance.

Sources

  • Michael Dawson - Water Quality Manager, Environmental Public Health & Water Quality
  • JCC Chapter 8.65 - Jefferson County Clean Water District
  • RCW 90.72 - Shellfish Protection Districts
  • Ordinance No. 02-0220-25 - Recently repealed and replaced JCC Chapter 8.15 (On-Site Sewage Code)
  • Ordinance No. 07-1118-24 - Updated JCC Title 13 (Utilities), including a new Sewer Utility Code
  • Resolution No. 66-1118-24R - New Sewer Utility Fee Schedule
  • Resolution No. 17-19 - Jefferson County regulatory reform mandate

Port Townsend Gateway Project - Safe Streets for All (SS4A)

Topic Summary

The Public Works Department, in collaboration with the City of Port Townsend and the Washington State Department of Transportation (WSDOT), proposes creating a County project designated as the Port Townsend Gateway Project - Safe Streets for All. This project focuses on developing coordinated Comprehensive Safety Action Plans addressing confusing and congested intersection problems involving Discovery Road, S. Jacob Miller Road, Mill Road, and State Route 20 (SR 20). Development of these plans, funded by a federal planning grant, is a prerequisite for future infrastructure implementation grants.

Key Points

  • The project addresses the close proximity and navigational confusion caused by intersections at SR20/Mill Road/Discovery Road and Discovery Road/Jacob Miller Road/SR20.
  • The project is collaborative, involving the City of Port Townsend, Jefferson County, and WSDOT.
  • Proposed physical improvements include:
    • Consolidation of Discovery Road, Mill Road, and SR 20 intersections into a single five-leg roundabout.
    • Replacement of the intersection of Jacob Miller Road and Discovery Road with a compact roundabout.
    • Improvement of the intersection of Jacob Miller Road and SR 20.
  • The initial phase is planning/engineering to develop coordinated Comprehensive Safety Action Plans for each agency; this is prerequisite for securing future Federal Highways Administration (FHWA) SS4A implementation (construction) grants.
  • The County desires efficiency by working in partnership with the City for grant administration.
  • The project is listed as Item No. 13 on the 2025-2030 Transportation Improvement Program and 2025 Annual Construction Program.
  • The appropriation for engineering is requested as the County's grant match. No funds are currently allocated for construction or Right-of-Way Acquisition.

Financials

  • Total estimated cost for coordinated Comprehensive Safety Action Plans: $225,500.
  • SS4A Grant (Federal Highways Administration): $164,000
  • County grant match (Engineering allocation): $20,500
  • City grant match: $41,000
  • Initial County appropriation requested: $20,500 (allocated entirely to Engineering).
  • Funding source for County match: Officially adopted road fund budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-2030: Project is identified in the Transportation Improvement Program.

Next Steps

The Board is requested to sign one original of a Resolution to create the county project and appropriate the initial designated funds (County grant match of $20,500 for Engineering).

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma - Public Works Contact
  • Federal Highways Administration (FHWA) Safe Streets for All (SS4A) planning grant

Quilcene Park Drinking Water Supply Challenges (Workshop)

Topic Summary

The County faces significant ongoing financial, maintenance, and safety challenges regarding the public water hydrant at Quilcene Park, which is heavily misused for non-campground domestic purposes, leading to excessive water costs and infrastructure failure. The current system is compromised, resulting in cloudy and silty water, necessitating immediate replacement of the hydrant and 200 feet of associated galvanized pipe to meet health standards. Staff presented four major options, ranging from continuing current repairs to full decommissioning, and requested direction on how to address this systemic community water usage issue outside the Parks and Recreation budget.

Key Points

  • Misuse of the public hydrant for off-site domestic purposes (e.g., filling large water tanks) results in high water costs, estimated at $2,754/year for 405,098 gallons (May 2024 - May 2025), of which 99% is estimated as non-campground use.
  • Heavy use causes frequent maintenance costs, conflicts with registered campers, and vulnerability to vandalism.
  • The PUD inspected the water quality issues (cloudy/silty water) and determined the problem resulted from the County’s internal infrastructure (the frost-free hydrant and approximately 200 feet of rusty, galvanized pipe), not the PUD supply.
  • The current condition poses a potential health hazard and requires immediate infrastructure replacement.
  • The PUD noted this water hauling constitutes a resource problem, equating to 4 to 11 Equivalent Residential Units (ERUs) of water use outside the utility's service area (per internal PUD email from Bill Graham).
  • Option 2 (Comprehensive Replacement and Upgrade) involves installing a new, separate sanitary frost-free hydrant for public use and a dedicated paddle-style spigot for campers, replacing the corroded galvanized line, and requires securing new funding and assigning oversight/maintenance responsibility to a non-Parks agency (PUD or Public Health).
  • Option 3 (Decommission Public Hydrant) removes the public use option entirely and installs a camper-only, low-flow spigot, effectively reducing costs and overuse but raising short-term community risk for public water access.
  • Ongoing maintenance for a sanitary community water supply (Option 2) is estimated at $3,000 annually and requires a qualified external plumbing contractor, as park staff are currently ill-equipped.
  • For Option 2 to proceed, new, sustainable funding sources must be identified, as the Parks and Recreation budget cannot absorb the capital or ongoing operational costs.

Financials

  • Current/Option 1 (Failing System):
    • Ongoing Operational Costs: ~$2,700/year for water, plus frequent contractor repairs ($200-$600/incident).
    • Emergency Capital Cost (anticipated): $20,000+
  • Option 2 (Comprehensive Replacement & Upgrade) - Estimated Costs:
    • Capital Costs: ~$18,000 (Based on Swift Plumbing quote of $17,533).
    • Ongoing Operational Costs: Water bill estimated at $2,500 - $3,000/year.
    • Ongoing Maintenance Costs: ~$3,000/year (for qualified contractor).
  • Option 3 (Decommission Public Hydrant) - Estimated Costs:
    • Capital Costs (Decommissioning): $500 - $2,500.
    • Capital Costs (New Camper Spigot): $5,000 - $7,500.
    • Ongoing Operational Costs (Water): Estimated at $1,500/year (for campers only).

Alternatives

  • Option 1: Do Nothing (Continue current failing system).
  • Option 2: Comprehensive Replacement and Upgrade (Highest upfront cost and operating burden; solves infrastructure failure; shifts oversight needed).
  • Option 3: Decommission Public Hydrant (Most effective at reducing costs and overuse; places burden on public water users).
  • Option 4: Public Utility District (PUD) Collaboration (PUD collaboration on a water dispensing kiosk or PUD-funded free hydrant was previously deemed not viable due to low anticipated sales/high cost by the PUD).

Community Input

  • Water hauling is a resource problem noted by PUD staff.
  • The removal of the public water source (Option 3) is likely to be unpopular and place a financial/health burden on vulnerable people who currently rely on it.

Timeline

  • May 2024 - May 2025: 405,098 gallons used, costing $2,754.
  • December 2024: Complaints about water quality began.
  • September 2024: Hydrant replaced after being struck by a vehicle.
  • February 2025: Hydrant replaced again due to mechanical failure.
  • July 2025: O-ring replaced to fix leak.
  • August 7, 2025: Repair attempted again; hissing sound persists.

Next Steps

The Board is requested to provide staff with direction on how to proceed, which requires determining the funding source and assigning oversight/maintenance responsibility (Public Works, PUD, or Public Health).

Sources

  • Matt Tyler - Parks and Recreation Manager
  • Shawn Frederick - Central Services Director
  • Emma Erickson - Environmental Health (consulted about water quality/health)
  • Bill Graham - PUD (Source of historical context via email excerpt)
  • Swift Plumbing (Provided quote of $17,533 for Option 2 replacement)
  • Public Utility District No. 1 of Jefferson County (PUD)

Amendment No. 5 to Community Inclusion Services Agreement (Cascade Community Connections)

Topic Summary

Jefferson County Public Health (JCPH), for the Intellectual and Developmental Disabilities (IDD) program, requests approval of Amendment No. 5 to increase the agreement with Cascade Community Connections for Community Inclusion Services. This amendment increases the contract total by $17,925.53 to cover "startup costs" associated with the expansion of community inclusion services, per a Washington State Department of Social and Health Services (DSHS) incentive.

Key Points

  • The amendment seeks an additional $17,925.53 for the contract, bringing the total to $596,631.98.
  • The funds are for "startup costs" to expand community inclusion services for people with IDD, part of a DSHS incentive program.
  • Allowable startup costs explicitly listed include:
    • Community Inclusion Program Supervisor Wages (between 1/1/2025 and 5/31/2025).
    • Mobile phone service for new staff.
    • Hours new staff spent completing Wise trainings.
  • A risk noted by the Prosecuting Attorney is that the contract technically expired on June 30, 2025, before this amendment was submitted, and cannot legally be amended; a new contract is needed.
  • This additional funding is transferred from the unspent portion of the Group Employment Services contract (DD-23-071-A4) with the same provider.

Financials

  • Requested increase: $17,925.53
  • New total contract amount: $596,631.98
  • Funding source: Existing reserve of moneys dedicated to paying a provider for direct services such as community inclusion (Fund 127).
  • Funding is derived from the DSHS incentive program.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2023 - June 30, 2025: Original term of the agreement (expired).
  • January 1, 2025 - May 31, 2025: Period for which Program Supervisor wages are covered by startup costs.

Next Steps

JCPH management recommends approval of the contract amendment despite the noted expiration risk.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • DSHS - Washington State Department of Social and Health Services
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Taylor Webster - Contractor Representative/Owner/Executive Director, Cascade Community Connections

Amendment No. 4 to Group Employment Services Agreement (Cascade Community Connections)

Topic Summary

Jefferson County Public Health's IDD program requests approval of Amendment 4 to decrease the Group Supported Employment Services agreement with Cascade Community Connections by $17,925.53. This decrease reflects services that were estimated but not used, allowing the unspent funds to be transferred to the Community Inclusion contract (DD-23-068-A5) with the same provider for "startup costs."

Key Points

  • The amendment is a decrease of $17,925.53.
  • The reason for the decrease is that the provider did not invoice for the estimated number of Group Supported Employment services earlier in the fiscal year.
  • The unspent funds are subsequently documented as moving to the Community Inclusion contract for "startup costs."
  • Group Supported Employment services are intended to be short-term employment support for groups (max 8 workers with disabilities) leading to development toward integrated employment.
  • A risk noted by the Prosecuting Attorney is that the contract technically expired on June 30, 2025, before this amendment was submitted, and cannot legally be amended; a new contract is needed.

Financials

  • Decrease amount: $17,925.53
  • New total contract amount (decreased): $136,613.71
  • Funding source: PH Fund #127 (Developmental Disabilities program).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2023 - June 30, 2025: Original term of the agreement (expired).

Next Steps

JCPH management recommends approval of the contract amendment despite the noted expiration risk.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Taylor Webster - Contractor Representative/Owner/Director, Cascade Community Connections

Agreement with KPFF Consulting Engineers for Center Road MP 3.23 Culvert Replacement

Topic Summary

Public Works requests approval of a Professional Services Agreement (PSA) with KPFF Consulting Engineers for engineering services related to the Center Road MP 3.23 Culvert Replacement project. This transportation improvement project is listed in the 2025-2029 Transportation Improvement Program (TIP) and aims to replace existing fish barrier culverts with a fish-passable structure (potential bridge or 3-sided box culvert). The contract covers preliminary and final design, environmental permitting, geotechnical, structural, and hydraulic analysis.

Key Points

  • This project will replace existing fish barrier culverts at milepost (MP) 3.23 on Center Road with a new structure (bridge or box culvert) to allow fish passage.
  • The project is listed as TIP Item No. 21 in the 2025-2029 Transportation Improvement Program (TIP).
  • Services include civil, structural, geotechnical (by Geosyntec), hydraulic engineering (by WSE), surveying (by KPFF), permitting (by Landau), and preparation of preliminary/final design reports (PS&E).
  • Alternative analysis is required to evaluate up to three options (including a bridge and a 3-sided box culvert), considering cost, constructability, and long-term performance.
  • Construction likely requires a temporary bypass or phased approach as temporary road closure is not feasible.
  • Design must comply with RCO Manual 22 (Fish Barrier Removal Board Grant Program), WSDOT Design Manual and Hydraulics Manual, and AASHTO criteria.
  • Environmental permitting work (by Landau) includes site assessment, OHWM determination, and wetland determination/delineation report. Anticipated permits include USACE Section 404, DOE 401 Water Quality Certification, and WDFW Hydraulic Project Approval (HPA).
  • Cultural Resources review (Section 106) and NEPA/ESA compliance are being conducted by the funding agencies (RCO/USFW National Fish Passage Program).

Financials

  • Maximum amount payable under the agreement: $501,378.00.
  • Total grant funding secured (100% of consultant agreement cost): $640,192.
  • Fish Barrier Removal Board (FBRB): $524,792
  • National Fish Passage Program (NFPP): $115,400

Alternatives

  • The consultant scope requires evaluating up to three design alternatives (e.g., bridge, 3-sided box culvert, alignment shift, temporary bypass, full closure traffic management options), construction methods, cost estimates, and recommending a preferred alternative.

Community Input

  • Project stakeholders to be involved in meetings include representatives from WDFW, Tribes, and RCO.

Timeline

  • Estimated Duration (Preliminary Design through final PS&E and permitting): 18 to 27 months (6-9 months for Preliminary Design Report; 12-18 months additional for PS&E/Permitting).
  • RCO review process may lengthen the timeline.
  • 2024: Funding secured for project design.

Next Steps

Public Works recommends the Board execute the two attached originals of the PSA with KPFF Consulting Engineers.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager, Public Works
  • KPFF Consulting Engineers - Contractor
  • Geosyntec Consultants, Inc. (formerly Aspect Consulting) - Geotechnical Subconsultant
  • Watershed Science and Engineering (WSE) - Hydraulic Analysis Subconsultant
  • Landau - Environmental Permitting Subconsultant
  • Fish Barrier Removal Board (FBRB)
  • National Fish Passage Program (NFPP)
  • RCO Manual 22 - Fish Barrier Removal Board Grant Program

Emergency Shelter Extended Hours Contract (Bayside Housing & Services)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a $5,000 contract with Bayside Housing & Services to provide extended hours at the Jefferson County Emergency Shelter during severe weather events (extreme heat, wildfire smoke, or storms). This funding restores a gap created when previous emergency response funds from the Washington State Emergency Management Division were rescinded, ensuring the availability of shelter for health and safety protection.

Key Points

  • The contract covers emergency sheltering services for the public during approved severe weather events (winter storms, extreme cold/heat, wildfire smoke).
  • JCPH will coordinate with the shelter when severe weather is forecasted to approve extended hours necessary to protect human health and safety.
  • The previous funding source from Washington State Emergency Management Division was rescinded on January 21, 2025.
  • Funds cover emergency food, water, basic hygiene, cleaning supplies (up to $1,000) and staff pay for extended hours (up to $4,000, or up to $5,000 if supplies are not purchased).
  • Staff pay for extended hours are reimbursed only if the shelter is activated for extended hours during extreme weather events. Indirect costs are not eligible for this funding.

Financials

  • Total amount: $5,000.
  • Funding source: Jefferson County Public Health’s Foundational Public Health Emergency Preparedness and Response fund (Fund 127).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2025 - June 30, 2026: Term of the agreement.
  • January 21, 2025: Previous funding from Washington State Emergency Management Division was rescinded.

Next Steps

JCPH management requests approval of the contract to protect the health and safety of Jefferson County Residents.

Sources

  • Pinky Mingo - Environmental Public Health Director
  • Lara Gaasland-Tatro - Environmental Health Specialist and Community Health Educator
  • Washington State Emergency Management Division (former funder)
  • Bayside Housing & Services - Contractor
  • Gary Keister - Bayside Housing & Services Executive Director

Database Services Contract (Little River Enterprises)

Topic Summary

Jefferson County Public Health / Environmental Health seeks approval for a sole source contract not to exceed $10,000 with Little River Enterprises (Tom Shindler) to develop essential Crystal Reports and provide database support for the Environmental Public Health (EPL) Permitting Software. This work is necessary to facilitate state Department of Health (DOH) reporting requirements and coordinate the EPL database with other County systems, including the GIS and Septic Monitoring Programs.

Key Points

  • The contract is for Database Services to build several essential Crystal Reports using data from the EPL Permitting Software database.
  • These reports are required to meet state of Washington Department of Health (DOH) reporting requirements.
  • Little River Enterprises (Tom Shindler) is designated as a Sole Source provider due to his unique experience and extensive knowledge of the On-Line RME database and the EPL database, and his previous assistance with migration and report building since the County’s transition from TideMark (since approximately 2006).
  • Services include: report creation and setup in EPL workflow, integrating with outside data sources (like Septic Inspection and GIS), solving permitting/data problems, and providing documentation/training.
  • Mr. Shindler has extensive experience with On-Line RME Septic Monitoring Programs which interfaces with EPL.

Financials

  • Total amount not to exceed: $10,000.
  • Payment rate: $90/hour (invoiced quarterly).
  • Funding source: Fee adopted by the Board of Health on November 3, 2016, to support the Septic Operations and Monitoring Program, and Foundational Public Health Service (FPHS) funds (Fund 127).

Alternatives

  • Sole source procurement determined applicable due to unique qualifications of Tom Shindler/Little River Enterprises.

Community Input

None specified.

Timeline

  • July 1, 2025 - June 30, 2026: Term of the agreement.
  • November 3, 2016: Date Board of Health adopted the fee funding this project.

Next Steps

JCPH management requests approval of the Sole Source Contract.

Sources

  • Pinky Mingo - Environmental Public Health Director
  • Tom Shindler - Owner, Little River Enterprises
  • Jefferson County Code 8.15 and WAC 246-272A (Septic regulations referenced)

Amendment No. 1 to Dove House Emergency Shelter Grant Agreement

Topic Summary

The County Administrator's office requests approval of Amendment No. 1 to the Affordable Housing/Homelessness Services Grant Agreement with Dove House Advocacy Services for the Emergency DV Shelter. This amendment adds $40,000 in funding to the existing grant, increasing the total committed amount to $185,000 from the Affordable Housing Fund.

Key Points

  • The amendment adds an additional $40,000 to the grant.
  • The original grant approved was $145,000. The amended total is $185,000.
  • The funds support the Dove House Emergency Shelter for victims fleeing domestic violence and experiencing homelessness.
  • Dove House has been providing crime victim advocacy for 40+ years in Jefferson County, and the shelter has operated for 23 years.
  • The program expects to serve approximately 178 individuals / 59 families annually with emergency housing and wrap-around services.
  • Services align with the County's Five-Year Homeless Housing Plan goals, including prioritizing unsheltered homeless households and increasing exits to permanent housing.
  • The budget submitted by Dove House requested $146,923.00 for operating budget, including salaries, benefits, utilities, insurance, maintenance, emergency hotel funds, and therapy.

Financials

  • Additional amount: $40,000.
  • New maximum grant amount: $185,000. (Note: One document states the new total should read $185,000, while the Amendment No. 1 approval states the purpose is to approve an additional $40,000 for a total not to exceed $195,000. This is an inconsistency in the source documents.)
  • Funding source: Fund 148 (Affordable Housing Fund).
  • Initial approved grant was $145,000 from Fund 148.

Alternatives

None specified.

Community Input

  • Downtown Business Association, Environmental Coalition, and an adjacent property owner (Smith Family Trust) expressed comments in July about the Transportation Benefit District. (This appears to be boilerplate or artifact from prior summary, as this is a financial matter). No relevant public comments were explicitly noted for this specific item.

Timeline

  • January 1, 2025 - December 31, 2025: Project period for the original grant agreement.
  • November 18, 2024: BOCC approved the original $145,000 funding recommendation from the Housing Fund Board.

Next Steps

The Board is requested to approve the attached amendment.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Josh Peters - County Administrator
  • Dove House Advocacy Services - Grantee
  • Beulah Kingsolver - Executive Director, Dove House
  • Housing Fund Board

Interagency Agreement for Family and Juvenile Court Improvement Plan (FJCIP)

Topic Summary

Juvenile Services requests approval of an Interagency Agreement (IAA 26782) with the Washington State Administrative Office of the Courts (AOC) totaling $44,037. This funding supports the Family and Juvenile Court Improvement Plan (FJCIP) mandated by RCW 2.56.220-230, providing compensation for a 0.5 FTE FJCIP Coordinator and funds for training and activities intended to improve court operations in dependency and family law.

Key Points

  • The purpose is to engage the Court in improving and supporting family and juvenile court operations as set forth in FJCIP legislation (RCW 2.56.220-230).
  • Funds must supplement, not supplant, other local, state, or federal funds.
  • Responsibilities of the Court include:
    • Appointing a Chief Judge for family/juvenile court for a minimum term of two years.
    • Hiring a FJCIP Coordinator (0.5 FTE) and ensuring they receive appropriate specialized training through AOC.
    • Documenting that judges/commissioners serving FJCIP complete a minimum of 30 hours of specialized dependency and family law training (RCW 2.56.230).
    • Creating learning opportunities/retreats for local dependency court system partners.
    • Submitting semi-annual reports of goals, activities, and progress (due August 31, 2025 and March 1, 2026).

Financials

  • Total compensation (revenue): $44,037.00 (included in the Juvenile budget for 2025).
  • Allocation breakdown:
    • FJCIP Coordinator salary and benefits (0.5 FTE): Maximum $38,787.00.
    • In-person cross-system retreat: $4,000 (covering meals, venue, supplies, speaker fees). Funding priority is for the retreat; excess may be used for other in-person training.
    • Family engagement activities/reunification celebrations: $250.
  • Non-allowable expenses include gift cards or items considered gifts.
  • Revenue sharing: AOC may reduce or increase funding via a unilateral amendment if the Court may not spend all funds or requires more funds, with notice provided no later than May 1, 2026.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2025 - June 30, 2026: Period of performance.
  • September 30, 2025: Deadline to submit spending plan to AOC.
  • August 31, 2025 and March 1, 2026: Semi-annual reports due to AOC.
  • February 1, 2026: Budget report and three-year projections due to AOC.
  • July 15, 2026: Final expenditure report due to AOC.
  • May 1, 2026: AOC notification deadline for initiating revenue sharing.

Next Steps

Request that the Board sign three originals of this Interagency Agreement.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • AOC - Washington State Administrative Office of the Courts
  • RCW 2.56.220-230 - FJCIP legislation

In-Home Family Counseling Agreement (Patricia Oden)

Topic Summary

Juvenile Services requests approval of a Professional Services Agreement with Patricia Oden, Instilling Vision in Youth and Families, for $\$ 30,000$ to provide in-home family counseling. This program, funded by the Evidence Based Expansion grant, offers 12 weeks of in-home counseling using researched and culturally relevant models for court-involved moderate/high risk youth and their families to reduce future court involvement.

Key Points

  • Services are for court-involved moderate/high risk youth (ages 11-17) and their families, as determined by the Washington State risk needs assessment.
  • The intervention is modeled after Family Preservation Services (FPS), a short-term family intervention (average 10-16 in-home sessions over three to four months).
  • The counseling will be 12 weeks long, with the possibility of two additional authorized sessions.
  • Research suggests in-home counseling addressing the whole family unit reduces court involvement.
  • Patricia Oden is certified in FPS and trained in Family Functional Therapy, Positive Parenting, Promoting First Relationships, and will use Motivational Interviewing techniques.
  • The contractor must share pertinent information with the Juvenile Services Case Manager/JCA, including start date, weekly updates on status and concerns, and the final outcome measures of the youth and caregiver.
  • Jefferson County is noted as a rural community with limited in-home counselors, making this service essential and barrier-reducing.

Financials

  • Total amount not to exceed: $30,000.
  • Funding source: State-funded Evidence Based Expansion grant (Juvenile Services was awarded $30,143 for State Fiscal Year 2026-2027).
  • Payment rate: $300.00 per session completed per family (up to 14 sessions total).
  • Full intervention completion (12 sessions +) pays $3,600.
  • The total sum may increase if additional funds become available through the State revenue sharing process.

Alternatives

  • Sole Source procurement process was used to select the contractor.

Community Input

None specified.

Timeline

  • July 1, 2025 - June 30, 2027: Term of the agreement.

Next Steps

The Board is requested to approve and sign the agreement.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Patricia Oden - Contractor, Instilling Vision in Youth and Families
  • Department Child Youth and Family - Administers the Evidence Based Expansion grant

Resolution to Authorize Grant Application for Dosewallips Powerlines Final Design Planning

Topic Summary

Jefferson County Public Health (JCPH), on behalf of the Natural Resources Program, requests approval of an Authorizing Resolution to apply for Recreation and Conservation Office (RCO) grant assistance (RCO #25-1015) for the Dosewallips Powerlines Final Design planning project. This planning phase aims to develop the final design for engineered log jams (ELJs) to prevent bank erosion, restore floodplain functions, and improve habitat for Hood Canal Summer Chum and Mid Hood Canal Chinook Salmon.

Key Points

  • Project Goal: To complete final design for ELJs (engineered log jams) to prevent bank erosion and restore floodplain functions for Hood Canal salmonids.
  • Project Location: Dosewallips Powerlines area (River Mile 1.3 - 1.8).
  • Required Deliverables: Final design, permit applications, and FEMA-required Conditional Letter of Map Revision/Letter of Map Revision (CLOMR/LOMR) to ensure no increase in flood risk to insurable structures.
  • Community engagement includes ongoing meetings of the Dosewallips River Collaborative.
  • The project was highly ranked by the Hood Canal Coordinating Council for the 2025 grant round.
  • The resolution designates the County Board of Commissioners as the signatory for the final RCO Grant Agreement, amendments, and property documents. The Natural Resources Program Coordinator is the authorized representative for grant application submission and day-to-day administration.

Financials

  • No fiscal impact for holding the workshop or approving the resolution.
  • There is no matching contribution requirement for this grant.
  • If successful, RCO grant funds are paid on a reimbursement basis only after costs are incurred and paid by the County.

Alternatives

None specified.

Community Input

  • The project will continue to engage willing landowners in the reach and convene Dosewallips River Collaborative community meetings.
  • A workshop discussing this project was held with the Board of County Commissioners on July 28, 2025.

Timeline

  • July 28, 2025: Workshop held with BOCC.
  • 2025: Grant application submittal to RCO.
  • Later this year (2025): If successful, an RCO agreement will be submitted to the BOCC.

Next Steps

JCPH Management recommends Commissioner approval of the Authorizing Resolution.

Sources

  • Michael Dawson - Water Quality Manager, Environmental Public Health
  • Tami Pokorny - Natural Resources Program Coordinator
  • RCO - Recreation and Conservation Office (RCO #25-1015)
  • Hood Canal Coordinating Council (Grant ranking source)
  • FEMA (CLOMR/LOMR requirement)

Establishing Jefferson County Stipend Policy for Advisory Boards

Topic Summary

The Board of County Commissioners seeks to adopt a resolution establishing a stipend policy for community members serving on advisory boards, commissions, or committees. The policy aims to decrease barriers to active engagement and participation for community members who incur related expenses (e.g., childcare, travel) and acknowledge their time, energy, and effort.

Key Points

  • The policy targets community members from underrepresented groups who are most likely to not be consistently engaged in civic life, and those needing assistance with costs related to transportation, meals, or child-care expenses.
  • Compensation is allowed pursuant to RCW 43.03.220 for members of a part-time board, commission, committee, or similar groups functioning primarily in an advisory, coordinating, or planning capacity.
  • The recommended stipend is up to $50 per regular meeting.
  • The maximum total compensation allowed is $200 for each day a member attends an official meeting or performs statutorily prescribed duties approved by the chairperson.
  • Stipend payment requires establishing the stipend amount by Resolution and budget authority, confirming official meeting attendance by the chairperson/minutes, and submitting an acceptable voucher.

Financials

  • Recommended stipend: Up to $50 per regular meeting (not to exceed $200 per day per RCW 43.03.220).
  • Budget shall be established by appropriation or the annual budget process.
  • The fiscal impact is contingent on the boards designated and appropriations made.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 11, 2025: Proposed date for approval.

Next Steps

The Board is requested to approve the resolution establishing the Jefferson County Stipend Policy.

Sources

  • Judy Shepherd - Finance Director
  • RCW 43.03.220 - State statute authorizing compensation for advisory board members.

Interagency Agreement with Department of Commerce for Document Recording Fee Backfill

Topic Summary

The Auditor’s Office is seeking approval of a contract with the Washington State Department of Commerce for $168,961 in Document Recording Fee Backfill funds. This revenue is authorized by the State Legislature to compensate local jurisdictions for reduced Affordable/Homeless Housing revenue due to a decline in document recordings. These grant funds will be deposited into Fund 149 and used to support the expenses of the Jefferson County Emergency Shelter.

Key Points

  • The funds are meant to "backfill" revenue lost from the Local Document Fee Program (RCW 36.22.250) due to a decline in home sales.
  • The Document Recording Fee Backfill funds are designated "for maintaining programs and investments" under local homeless housing plans (RCW 36.22.178).
  • Funds must be prioritized for preserving and maintaining existing programs and service levels previously reported in the SFY 2024 Annual Expenditure Report.
  • Allowable uses include any allowable Consolidated Homeless Grant (CHG) activity.
  • The Auditor’s Office will manage the grant, and revenue will be received in Fund 149.
  • The funds will be used to support the expense of the Jefferson County Emergency Shelter.

Financials

  • Total grant revenue: $168,961.
  • Matching funds: None required.
  • Fund designation: Fund 149 (Homeless Housing Fund).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2025 - June 30, 2027: Contract term.

Next Steps

Staff requests the Board designate the County Administrator to sign the contract via DocuSign.

Sources

  • Amanda Christofferson - Grants Administrator (Auditor’s Office)
  • Washington State Department of Commerce Housing Division – Homelessness Assistance Unit
  • RCW 36.22.250 and RCW 36.22.178 (Legal authority)
  • Josh Peters - County Administrator

Amendment No. 4 for School-based Mental Health Services (Andrea Knutson, Sun Path Healing, PLLC)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 4 to renew the Professional Services Agreement with Andrea Knutson, DBA Sun Path Healing, PLLC, for $22,200. The amendment continues providing drop-in and scheduled mental health counseling one day per week to youth enrolled in Port Townsend High School through the School-based Health Center (SBHC). This contract is fully covered by a state grant.

Key Points

  • The amendment extends the contract for school year 2025-2026.
  • Services include individual counseling for a variety of issues (e.g., substance misuse, stress, conflict resolution, crisis events) provided one day per week in the Port Townsend SBHC.
  • The provider (Andrea Knutson, licensed clinical social worker) must collaborate collaboratively with the SBHC team, local agencies, and provide a yearly report to the SBHC Advisory Board summarizing client utilization and outcomes.
  • The previous agreement was amended to include two additional days in June 2025 at $600/day, showing ongoing service provision through the end of the 2024-2025 school year.

Financials

  • Expenditure amount: $22,200.00.
  • Funding source: Fully funded by a Washington Department of Health (DOH) School-based Health Center operations grant for behavioral health services.
  • Rate calculation: 37 weeks * 1 day/week * $600.00/day = $22,200.00.

Alternatives

  • Continued contractual relationship with existing school noted as the reason for process type.

Community Input

None specified.

Timeline

  • September 1, 2025 – June 30, 2026: Term of Amendment 4.
  • Annually: A report on client utilization is required at one SBHC Advisory Board meeting.

Next Steps

JCPH management requests approval of the Professional Services Agreement, Amendment 4.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Andrea Knutson, Sun Path Healing, PLLC - Contractor
  • Washington Department of Health (DOH) - Grant Funder

Settlement Agreement regarding Misplaced Septic System

Topic Summary

The County, Shold Excavating, Inc., and independent septic designer Suzanne Martin have jointly agreed to a Settlement Agreement to resolve a matter where a newly installed septic system (designed, permitted, and installed in 2021) was inadvertently placed too close to a neighboring well, violating WAC 246-272A-0210. Through collaborative efforts, an alternative, proper location has been identified, and the parties agree to share the re-installation costs.

Key Points

  • The issue involves a septic system installation at 392 Juanita Drive, Brinnon, WA, that violated WAC 246-272A-0210 by being too close to a neighboring property’s well.
  • All three parties (County, Shold, and Martin) are responsible and have worked collaboratively to find a remedy.
  • An alternative location allowing proper setback has been identified on the Subject Property.
  • The County must issue a permit approving the new location within five business days of executing the agreement.
  • The agreement serves to settle and resolve any and all potential claims (statutory, contractual, tort) relating to the misplaced septic system.
  • Execution of this agreement is not construed as an admission of liability by any party.

Financials

  • Total cost of septic system re-installation (per Shold invoice dated July 2, 2025): $19,594.30.
  • Cost allocation:
    • Suzanne Martin: 60% ($11,756.58).
    • Jefferson County: 40% ($7,837.72).
  • The County's payment of $7,837.72 is its full settlement amount.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2020: System design and permitting project initiated.
  • 2021: Septic system installed.
  • July 2, 2025: Shold Excavating invoice date for re-installation cost.
  • Within 5 business days of execution: County issues new permit.
  • Within 10 days of execution: Martin and County pay their respective settlement amounts to Shold.
  • Re-installation: Occurs as soon as reasonably possible based on contractor schedules.

Next Steps

Staff requests the Board approve the Settlement Agreement and authorize the BOCC Chair to sign on the County’s behalf.

Sources

  • Environmental Health & Prosecuting Attorney’s Office
  • Shold Excavating, Inc.
  • Suzanne Martin, Independent Septic Designer
  • WAC 246-272A-0210 (Septic system location standards)
  • Timothy A. Johnson - Representative/Vice President, Shold Excavating, Inc.

Establishing PHUGA Sewer Operations Fund and Renaming PHUGA Sewer Capital Fund

Topic Summary

The Finance Director requests a resolution to establish a new Fund 406 for PHUGA Sewer Operations and rename the existing Fund 405 (currently Tri-Area Sewer) to the PHUGA Sewer Capital Fund. These actions are necessary bureaucratic steps to prepare for the Port Hadlock Urban Growth Area (PHUGA) wastewater treatment system becoming operational in September 2025, ensuring funds can be properly tracked for capital improvements and operations.

Key Points

  • The resolution establishes Fund 406 PHUGA Sewer Operations Fund to receive revenue and disburse expenditures for sewer operations when the system begins operating.
  • The resolution changes the name of the existing Fund 405 from "Tri-Area Sewer" to "PHUGA Sewer Capital Fund" to correctly reflect its purpose (tracking revenue for capital improvements/construction activity).
  • The resolution authorizes the Jefferson County Treasurer to invest the fund balances of both funds, with interest deposited to the respective fund.
  • Budget authority for the new operational fund will be established by budget appropriation.

Financials

  • None specified, relating to this item itself.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • September 2025: PHUGA wastewater treatment system is set to begin operations.

Next Steps

Establish Fund 406 and update the Fund 405 name.

Sources

  • Judy Shepherd - Finance Director
  • Josh D. Peters - County Administrator

Discussion on Jefferson Transit Authority Acquisition of Gateway Visitor Information Center Property

Topic Summary

The Board is requested to discuss a Letter of Interest from the Jefferson Transit Authority (JTA), dated July 31, 2025, concerning JTA’s potential acquisition of the property currently housing the Olympic Peninsula Gateway Visitor Information Center (VIC) at 93 Beaver Valley Road, Port Ludlow. JTA proposes developing the site into an enhanced park and ride facility and regional transportation hub.

Key Points

  • JTA is interested in acquiring the property (93 Beaver Valley Road, Port Ludlow, near SR 19/SR 104 intersection).
  • JTA intends to develop the location into an enhanced park and ride facility.
  • Based on a site plan by SCJ Alliance, the location would serve as an essential link for seamless bus operations and interagency connections.
  • The site would facilitate transfers between Jefferson Transit’s #14 Kingston Express and Clallam Transit’s #123 Strait Shot, and enable a stop for the Dungeness Line, expanding interregional options.
  • The project aligns with JTA’s Comprehensive Operational Analysis and Jefferson County’s Framework Goal VII – Mobility.
  • The location is seen as a strategic connection point for exploring new service models like microtransit.
  • JTA General Manager Nicole Gauthier is available to participate in the discussion.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 31, 2025: Date of JTA Letter of Interest.

Next Steps

The Board is requested to discuss the proposal and direct staff on appropriate next steps regarding the potential acquisition.

Sources

  • Nicole Gauthier - General Manager, Jefferson Transit Authority (JTA)
  • SCJ Alliance (Conducted site plan)
  • Jefferson County Tourism Coordinating Council (TCC) - Current operator of the VIC

Board of Natural Resources Election Ballot Submission

Topic Summary

The County must select and submit a vote to the Washington State Association of Counties (WSAC) to choose the county representative for the state Board of Natural Resources. This representative must be an elected member of a county legislative authority from a county containing state forestlands. The deadline for ballot submission is Wednesday, August 13, 2025, at 5:00 PM.

Key Points

  • The Board of Natural Resources (RCW 43.30.205) consists of six members, including a representative of counties that contain state forestlands (acquired or transferred under specific RCWs).
  • The county representative is responsible for policymaking on acquisition, management, and disposition of DNR-jurisdiction lands/resources (RCW 43.30.215).
  • The representative must be an elected member of a county legislative authority and serves a four-year term.
  • The selection is managed by WSAC, and each participating county (including Jefferson County) has one vote.
  • If the Jefferson County Board of County Commissioners (BoCC) is not unanimous in its vote, the single vote can be "fractionalized" among candidates (e.g., if multiple candidates are desired, or BOCC members disagree).
  • Only one nominee is listed on the provided ballot: Commissioner Randy Johnson (Clallam County).

Financials

None specified.

Alternatives

  • The ballot includes spaces for write-in candidates.

Community Input

None specified.

Timeline

  • August 13, 2025, 5:00 PM: Deadline for ballot submission to WSAC.

Next Steps

Review the ballot information, discuss the selection, and as a BOCC action, complete the ballot and direct staff to submit it to WSAC by the deadline.

Sources

  • Josh D. Peters - County Administrator
  • RCW 43.30.205-295 (State statutes defining the Board of Natural Resources structure and duties)
  • WSAC - Washington State Association of Counties
  • Commissioner Randy Johnson (Clallam County) - Listed Nominee

Proclamation: Jefferson County Employee Recognition Week

Topic Summary

The Board of County Commissioners is asked to approve a Proclamation designating the week of August 11-15, 2025, as Jefferson County Employee Recognition Week. This annual event honors the County's public servants for their professionalism and dedication in delivering community services.

Key Points

  • The proclamation recognizes County employees for their personal integrity, professionalism, efficiency, accuracy, innovation, friendliness, and genuine care in serving the public trust.
  • The Public Employees Recognition Committee (PERC) coordinates events for the week, including an office appreciation day, bagel day, treat day, and a barbecue for employees and their families.
  • Service pin awards for years of service (5 to 35 years) are listed for employees across most departments (Assessor, Auditor, Central Services, Juvenile Services, Prosecuting Attorney, Public Health, Public Works, Sheriff Office, Treasurer). Longest listed service award is 35 years for Veronica Shaw in Public Health.

Financials

  • The exact fiscal impact is unknown, but the cost for the week of events is estimated to be less than $5,000.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 11-15, 2025: Proposed Employee Recognition Week.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator
  • PERC - Public Employees Recognition Committee

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