PACKET: Commissioners Meeting at Mon, Aug 04, 09:00 AM

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New Fund 132 Opioid Settlements Fund

Topic Summary

The Jefferson County Board of Commissioners intends to establish a new designated fund, Fund 132, solely for receiving and managing proceeds from pharmaceutical and manufacturer opioid settlements. This action, approved following an earlier motion on July 7, 2025, formalizes the process for tracking these funds, which must be used exclusively for opioid abatement purposes like treatment, prevention, and law enforcement strategies, subject to compliance reporting requirements.

Key Points

  • Fund 132, named the Opioid Settlements Fund, is established to receive and disburse all pharmaceutical and manufacturer opioid settlement funds.
  • The use of these settlement funds is restricted to opioid abatement efforts, including treatment, prevention, and associated law enforcement strategies.
  • Compliance reporting is a required condition for administering these funds.
  • The authorization to establish this separate fund stems from a specific request by the Board of Commissioners approved on July 7, 2025.

Financials

  • Beginning balance authorized to be established in Fund 132: $541,962.22 (received from pharmaceutical and manufacturer settlements).
  • The fund is authorized to earn investment interest.
  • Budget authority will be established via a separate budget appropriation action.
  • The action requested (establishing the fund) has "None" for fiscal impact in the agenda request summary.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 7, 2025: Board of Commissioners approved a motion to establish a separate fund for the settlement money.
  • August 4, 2025: Proposed date for formal adoption of the resolution establishing Fund 132.

Next Steps

The Board of County Commissioners (BoCC) must formally adopt the resolution establishing Fund 132, authorize the County Treasurer to invest the fund balance, and establish the budget authority via a separate appropriation process.

Sources

  • Judy Shepherd - Finance Director
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

PHUGA and Flood/Storm Water Fund Management Changes

Topic Summary

Jefferson County proposes several changes to its fund structure related to critical infrastructure projects and flood control, including creating a new operations fund for the Port Hadlock Urban Growth Area (PHUGA) Sewer, renaming the existing PHUGA capital fund, and merging two low-activity flood control subzone funds into the main Flood/Storm Water Management Fund. These changes are necessary to prepare for the sewer system becoming operational and to streamline administrative accounting.

Key Points

  • A new fund, Fund 406 PHUGA Sewer Operations Fund, must be established to receive revenue and disburse expenditures once the sewer becomes operational.
  • The existing Fund 405, currently named the "Tri-Area Sewer" fund and used for construction tracking, will be renamed the "PHUGA Sewer Capital Fund" to reflect the sewer's official name.
  • The PHUGA Port Hadlock Water Reclamation Facility is set to begin operations in September 2025.
  • Fund 186 (Brinnon Flood Control Subzone) and Fund 187 (Quilcene Flood Control Subzone), which have minimal activity, are to be merged into Fund 185 (Flood/Storm Water Management) for administrative efficiency.

Financials

  • None specified. (The agenda request states there is "None" for fiscal impact for these changes).
  • Budget authority for the new Fund 406 will be established by budget appropriation.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • September 2025: Port Hadlock Water Reclamation Facility/PHUGA Sewer System is set to begin operations.
  • August 4, 2025: Proposed date for formal adoption of the resolution approving these fund actions.

Next Steps

The Board of County Commissioners (BoCC) must formally adopt the resolution establishing Fund 406, renaming Fund 405, and merging Funds 186 and 187 into Fund 185.

Sources

  • Judy Shepherd - Finance Director
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Lodging Tax Advisory Committee (LTAC) Request for Proposals (RFP) for 2026

Topic Summary

The Lodging Tax Advisory Committee (LTAC) recommends that the Board of County Commissioners (BoCC) authorize the issuance of a Request for Proposals (RFP) for 2026 Lodging Tax Funds, capping the total award amount at $900,000 for qualifying tourism organizations. The LTAC calculated this amount based on an analysis of available funds, including a contingency fund and administrative costs.

Key Points

  • The LTAC met on July 29, 2025, and approved a motion recommending the RFP issuance.
  • The total amount authorized for the RFP should not exceed $900,000 for Jefferson County tourism promotion projects in 2026.
  • The total available amount accounts for a $10,000 contingency fund earmarked for the Olympic Peninsula Gateway Visitor Center and $5,051 in administrative costs.
  • Approval will lead to successful applicants receiving Lodging Tax grants for tourism projects in 2026.

Financials

  • Maximum RFP amount: $900,000.
  • Included within the $900,000 allowance is:
  • Olympic Peninsula Gateway Visitor Center contingency fund: $10,000
  • administrative costs: $5,051
  • The direct fiscal impact of issuing the RFP itself is "None."

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 29, 2025: LTAC meeting where the recommendation was approved.
  • August 4, 2025: Date the Board will consider authorizing the RFP issuance.
  • 2026: Timeframe for which the grants will be awarded/used.

Next Steps

The Board must: (1) Authorize the issuance of the Lodging Tax RFP in an amount not to exceed $900,000 for tourism promotion.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator

Lodging Tax Advisory Committee (LTAC) By-Laws Clarification

Topic Summary

The Lodging Tax Advisory Committee (LTAC) reviewed the draft LTAC By-Laws, originally approved by the Board of County Commissioners (BoCC) on April 21, 2025, and submitted two questions seeking clarification regarding the procedural outcome if the BoCC rejects an LTAC recommendation, and whether the BoCC retains inherent authority to remove LTAC members outside of the LTAC's motion process.

Key Points

  • The LTAC By-Laws draft was reviewed by LTAC members on July 29, 2025.
  • LTAC Question 1 (RFP Rejection Process): If the BoCC rejects a funding recommendation proposal (Choice 1 in the RFP chart), the LTAC seeks clarity on the subsequent process—specifically, whether they must issue a new RFP, propose changes and resubmit to the LTAC, or follow some other process.
  • The RFP process chart notes three choices for the BoCC, including "(1) Reject LTAC recommendation proposal."
  • An informal 2016 Attorney General's Office opinion states the legislative body may award different amounts than recommended, but only after satisfying RCW 67.28.1817(2) procedural requirements (45-day notice).
  • LTAC Question 2 (BOCC Removal Authority): The LTAC asks whether language in the By-Laws needs to be added to clarify the BoCC’s inherent authority to remove an LTAC member (or reseat the entire board) directly, even if the LTAC has not initiated or approved a removal recommendation.
  • The By-Laws state the LTAC may "recommend removal" to the BoCC by a two-thirds majority vote of members present; the BoCC may then remove for cause by majority vote.
  • The BoCC is required to review LTAC membership annually and "make changes as appropriate" per RCW 67.28.1817(1).
  • The By-Laws outline a mandatory recommendation for removal process for members who accrue three (3) consecutive, unexcused absences.
  • The LTAC states they are content even if the BoCC leaves the By-Laws unchanged, provided a memo clarifies the ambiguities.
  • The By-Laws state that no subcommittee shall contain more than two (2) LTAC members, otherwise, all Open Public Meetings Act (OPMA) requirements would apply.

Financials

None specified.

Alternatives

The LTAC is content to leave the By-Laws as they are if the BoCC provides a clarifying memo.

Community Input

LTAC requested that if the BoCC makes revisions, public comments should be allowed.

Timeline

  • April 21, 2025: Original approval date for the LTAC By-Laws by the BoCC.
  • July 29, 2025: LTAC met to review the draft By-Laws.
  • August 4, 2025: Proposed date for BoCC discussion and potential action/making edits.

Next Steps

The Board is directed to review the draft LTAC By-Laws and make edits for adoption, or provide clarification in the form of a memo. Staff has consulted with the Prosecuting Attorney’s Office for guidance.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Josh D. Peters - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (Office provided guidance)
  • RCW 67.28.1817

Transportation Benefit District (TBD) Sales and Use Tax Ballot Proposition (0.2%)

Topic Summary

The Jefferson County Board of Commissioners (acting as the governing body of the JCTBD) proposes submitting a ballot measure to voters on November 4, 2025, to impose an additional two-tenths of one percent (0.2%) sales and use tax (SUT) within the unincorporated county. If approved, this additional SUT would supplement the existing 0.1% SUT and $20 annual vehicle fee, providing necessary revenue primarily for road maintenance and preservation projects for ten years.

Key Points

  • The JCTBD was established on December 16, 2024, by Ordinance No. 10-1216-24.
  • An existing 0.1% SUT and a $20 annual vehicle fee were previously imposed councilmanically on January 13, 2025 (Res. Nos. 03-0113-25 TBD and 04-0113-25 TBD).
  • The total potential SUT authorized by RCW 36.73.040(3)(a) is 0.3%. Since 0.1% is already imposed, the current proposal is for the remaining maximum of 0.2% via a voter mandate.
  • Need: Existing revenues (road levy, fuel tax, timber revenue) are insufficient, failing to keep pace with inflation (CPI near 3%, Construction Cost Index near 5%). The Road program is estimated to be "at least $3 million deep (or more)" in the hole compared to 1998 service levels.
  • Further cuts risk compromising essential road maintenance, potentially jeopardizing access to grants and causing roads to "fall apart."
  • Use of Funds: At least two-thirds (2/3) of the revenue would primarily fund pavement preservation treatments (chip sealing and paving).
  • Remaining funds would be used for roadway pavement markings, purchasing reliable road maintenance equipment (sweeping, snow/ice control), and securing matching funds required for grants (e.g., culvert replacement, pavement projects).
  • Voter Impact: The tax is estimated to cost a person earning 60% of the state median income (>$49,440) an extra $100 per year, assuming their entire income was subject to sales tax (which it is not, as food is excluded).
  • The proposed tax is a sales tax, not a property tax, helping pay for roads using revenue generated partly by out-of-county visitors.

Financials

  • Proposed Sales and Use Tax amount: 0.2% (two-tenths of one percent).
  • Duration: 10 years.
  • Estimated total annual revenue stream from the 0.2% SUT: $1,000,000 (one million dollars).
  • Road program deficit (compared to 1998 service levels adjusted for costs): At least $3 million.
  • Cost for running the ballot title: Estimated at $20,000.
  • County's current local money spent on road projects annually: About $275,000 (used to leverage $3M to $5M in grants).

Alternatives

  • Failure of the ballot measure would jeopardize grant-funded activities requiring matching funds and necessitate continued reduction in the already small regular road maintenance program.

Community Input

  • A press release was issued on July 23, 2025, soliciting members for "For" and "Against" committees for the ballot measure.

Timeline

  • December 16, 2024: JCTBD established (Ordinance No. 10-1216-24).
  • January 13, 2025: Councilmanic 0.1% SUT and $20 vehicle fee adopted.
  • July 23, 2025: Press release issued soliciting committee members.
  • August 4, 2025: Proposed date for BoCC approval of resolution placing the measure on the ballot.
  • August 5, 2025: Resolution submission deadline to the Auditor's Office for the November election.
  • November 4, 2025: General Election date for the vote.
  • For a 10-year term from the first date of collection (if approved).

Next Steps

The Board must: (1) Approve the resolution placing the JCTBD SUT ballot measure on the November 4, 2025, General Election ballot. (2) Authorize staff to submit the resolution and all required ballot measure materials to the Auditor’s Office by the August 5, 2025, deadline.

Sources

  • Josh D. Peters - County Administrator
  • RCW 36.73.040, RCW 82.14.0455, RCW 29A.04.330, RCW 36.73.065
  • Finance Manager Judy Shepherd (cited during July 14, 2025 meeting for directing staff to proceed with the ballot initiative)

Appointment of "For" and "Against" Committee for TBD Ballot Measure

Topic Summary

The Board of County Commissioners (BoCC) must formally appoint "For" and "Against" committees for the November 4, 2025 Jefferson County Transportation Benefit District (JCTBD) ballot measure, as required by RCW 29A.32.280. Jean Ball and Thomas Thiersch have volunteered for the "For" committee; however, staff did not receive any volunteers for the "Against" committee, meaning the County Auditor may need to appoint those members.

Key Points

  • RCW 29A.32.280 mandates that the legislative body sponsoring a ballot proposition formally appoint "For" and "Against" committees.
  • Committees may consist of no more than three members but may seek outside advice.
  • Jefferson County sought volunteers via a press release on July 23, 2025.
  • The "For" Committee members appointed are Jean Ball and Thomas Thiersch.
  • Jean Ball will serve as the "1st Member" responsible for communications with the Elections Coordinator.
  • If the BoCC cannot make appointments to the "Against" Committee, the Jefferson County Auditor is authorized to appoint them.
  • Committees are responsible for preparing and submitting position statements and rebuttals to the Auditor's Office by the specified deadlines for the voter's pamphlet.

Financials

  • No financial impact.

Alternatives

  • If no appointments can be made to the "Against" Committee, the Jefferson County Auditor may appoint the members.

Community Input

  • Jean Ball and Thomas Thiersch volunteered to prepare the "For" arguments.

Timeline

  • July 23, 2025: Press release issued soliciting volunteers.
  • August 5, 2025: Deadline for submission of the "For" and "Against" Committee Member Form to the Jefferson County Auditor’s Office (Appendix A).
  • November 4, 2025: General Election date for the ballot measure.

Next Steps

The Board must approve the attached resolution appointing members to the "For" Committee and formally address the vacant "Against" Committee position, potentially deferring the appointment to the County Auditor.

Sources

  • Josh D. Peters - County Administrator
  • Jean Ball - Volunteer ("For" Committee)
  • Thomas Thiersch - Volunteer ("For" Committee)
  • RCW 29A.32.280

Amendments to PHUGA Sewer Utility Code (JCC 13.02.010, JCC 13.04.010)

Topic Summary

Jefferson County staff are proposing an ordinance to amend sections of the Port Hadlock Urban Growth Area (PHUGA) Sewer Utility Code to clarify when the transitional rural zoning switches off and the urban growth area (UGA) zoning becomes effective. The proposed amendments aim to explicitly define "available or availability" based on the sewer line proximity and clean up inconsistent terminology across related county ordinances.

Key Points

  • The proposed ordinance amends JCC 13.02.010 and JCC 13.04.010 in Division I of Title 13 JCC.
  • Background: The PHUGA sewer system is expected to begin operating on September 8, 2025.
  • Provision of the sewer system is legally required for urban development to occur in the UGA under the Growth Management Act (GMA), resolving a point of litigation with the Irondale Community Action Neighbors (ICAN) dating back to 2008.
  • UGA zoning was long contingent on sewer "availability," maintained via a transitional rural overlay (JCC 18.19).
  • Currently, JCC 13.02.010 defines "available or availability" by reference to JCC 13.04.020, but staff believe the definition requires better clarity for county departments and the public.
  • The amendment redefines "Available" or "availability" to mean that the PHUGA sewer system is located within 200 feet of an existing sewer collection line via public rights-of-way, utility easements or some other route at the discretion of the director.
  • When sewers are considered "available" under this revised definition, the transitional rural zoning in Chapter 18.19 JCC turns off, and urban growth area standards in Chapter 18.18 JCC apply.
  • The proposed ordinance removes a redundant and potentially confusing sentence in JCC 13.04.010 regarding required connection areas.
  • The ordinance specifies that accessory dwelling units (ADUs) connecting to the PHUGA sewer must require all other structures with plumbing on the same property to connect simultaneously.

Financials

  • Expected fiscal impact is "no significant fiscal impact" from adopting the ordinance.
  • Expected outcome includes: "additional staff time in training" and a "slight productivity increase" as changes will require less effort to apply transitional zoning requirements.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 1998: GMA Comprehensive Plan adopted; detailed planning for PHUGA began.
  • 2008: Western Washington Growth Management Hearings Board issued a Final Decision and Order finding UGA zoning non-compliant due to lack of sewer/funding element.
  • 2009-03-23: Ordinance No. 03-0323-09 adopted to incorporate the Sewer Facility Plan and temporarily save the UGA zoning status.
  • 2023: Construction of PHUGA sewer system for the core area began.
  • 2025-07-28: BoCC approved a hearing notice for this proposed ordinance.
  • 2025-08-04: Workshop date to discuss the proposed ordinance amendments.
  • 2025-09-08: Sewer system expected to begin operating.
  • 2025-08-18: Proposed date for a public hearing on the ordinance.

Next Steps

The Board is directed to hold a workshop to discuss the proposed ordinance changes, which are set for a public hearing on August 18, 2025.

Sources

  • Monte Reinders - Director, Public Works
  • Mo-chi Lindblad - Principal Planner, Community Development
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • University of Washington College of the Built Environment (ranking Jefferson County as second least affordable)
  • Irondale Community Action Neighbors (ICAN) v. Jefferson County (Growth Board Case No. 07-2-0012)
  • Port Hadlock UGA Sewer Facility Plan Update and Appendices (Feb. 2021)

Right-of-Way Easement for Sea Home Road from WA DNR

Topic Summary

The Jefferson County Public Works Department requests approval of a perpetual, non-exclusive easement from the Washington State Department of Natural Resources (DNR) for the existing alignment of Sea Home Road, which is currently outside its deeded right-of-way on DNR land. The easement, procured for a cost of $29,100, is necessary to formalize the use of the corridor for public access and utilities, as the County cannot assert a common law right-of-way claim (RCW 36.75.070 & 36.75.080) due to state law (RCW 4.16.160).

Key Points

  • The subject of the agreement is Sea Home Road, County Road No. 420509.
  • The easement grants a non-exclusive right in gross for the purpose of construction, operation, use, and maintenance of a public road over portions of Section 35, Township 27 N, Range 1W.
  • The easement area ("Sea Home Road") provides public access to DNR lands, private rural residential parcels, and is used as a utility corridor.
  • The road's current alignment is outside its deeded right-of-way, encroaching on State (DNR) property.
  • The easement term is perpetual unless vacated by law.
  • The County must defend and indemnify DNR from all liability arising from the County's use or control of the easement area, including a complete waiver of the County's immunity under Title 51 RCW and RCW 36.75.300 to the extent required for the indemnity.
  • Grantee (County) has the sole responsibility for maintenance, repair, and improvement of the road to county standards.
  • Hauling of forest products is explicitly not allowed on the State’s ownership between November 1st and March 31st.

Financials

  • Total cost for the easement: $29,100.00.
  • Funding source: County Road Fund.
  • The payment is required for the easement to become effective.

Alternatives

  • A claim of rights under RCW 36.75.070 & 36.75.080 (vacation by use) is precluded by RCW 4.16.160. Therefore, purchasing the easement is the required course of action.

Community Input

None specified.

Timeline

  • The easement acquisition required review by the Prosecuting Attorney’s Office (PAO).
  • Effective date: Date on which the last party executes the easement and required payment is received by the State.

Next Steps

The Board is requested to accept and sign the attached DNR Easement 50-109001 (2 originals), have signatures notarized, and return the documents to Public Works for recording.

Sources

  • Monte Reinders, P.E. - Public Works Director
  • Josh Thornton - Real Property Specialist
  • Washington State Department of Natural Resources (DNR) - Grantor
  • RCW 36.75.070, RCW 36.75.080, RCW 4.16.160, RCW 36.75.300, Title 51 RCW (Industrial Insurance Act)

Interlocal Agreement with Tacoma-Pierce County Health Department (TPCHD) for Website Support

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a renewed three-year Interlocal Agreement (ILA) with the Tacoma-Pierce County Health Department (TPCHD) for maintenance, hosting, and support of the Jefferson County Provider Resources Website. The partnership ensures the sustained operation of the website, which is crucial for communication with health care providers, and comes at no financial cost to JCPH, as it is federally funded via the Foundational Public Health Services grant.

Key Points

  • The ILA is for the period January 1, 2025, through December 31, 2027.
  • TPCHD operates the Provider Resources Website as a Shared Service among local health jurisdictions (LHJs).
  • JCPH Responsibilities (Health Jurisdiction): JCPH retains editorial and content management control, must ensure local content is accurate and adheres to accessibility guidelines (Web Content Accessibility Guidelines), manages public records requests related to the JCPH site, and must protect the security of the website (e.g., strong passwords).
  • TPCHD Responsibilities (Department): TPCHD will create, host, maintain, and provide ongoing technical assistance and training for JCPH staff regarding the website and email marketing software. They also provide timely updates to core content that feed into the JCPH site.
  • Dissolution of the Agreement: If terminated, TPCHD will assist JCPH in transferring the website and email credentials to a platform chosen by JCPH within 30 days; otherwise, TPCHD will take down the site.

Financials

  • Total financial contribution required from JCPH: $0.
  • TPCHD’s financial contribution is intended to come from the Foundational Public Health Services grant, but cannot exceed $20,000 for their responsibilities.
  • The services provided by TPCHD are funded by Foundational Public Health Services grants for hosting, resources, training, and email marketing accounts for the child sites.

Alternatives

  • The ILA allows for developing a reduced level of services via an amendment if grant funding becomes reduced.

Community Input

None specified.

Timeline

  • January 1, 2025 – December 31, 2027: Term of the ILA.

Next Steps

JCPH management recommends approval of the Interlocal Agreement.

Sources

  • ocean mason - Communicable Disease Team Lead
  • Denise Banker - Community Health Division Lead
  • Emily Holloway - TPCHD Shared Services Coordinator
  • Chantell Harmon Reed, MS-HCM, Doula - Director of Public Health, TPCHD
  • RCW 39.34.030, RCW 39.34.040 (compliance noted in PAO review)

Amendment 5 to IDD Individual Supported Employment Services Agreement

Topic Summary

Jefferson County Public Health requests approval of Amendment 5 to the agreement with Cascade Community Connections for Individual Supported Employment Services related to Intellectual and Developmental Disabilities (IDD). This amendment proposes to decrease the contract amount by $44,000, reducing the total contracted amount to $725,872.20, due to a reduced need for certain contracted services.

Key Points

  • The agreement covers Individual Supported Employment Services and Job Foundation Reports for persons with IDD.
  • The "amended scope of work reduces services no longer needed."
  • Contract Duration Issue: The Prosecuting Attorney's Office (PAO) noted in review that the contract had expired (June 30, 2025) before the amendment was submitted, meaning a new contract is technically needed, and there is a "risk that someone will complain." The Risk Manager must decide whether to approve.
  • Cascade Community Connections has agreed to the decrease in writing.
  • Individual Supported Employment services aim to assist adults aged 21 and older with IDD in obtaining and maintaining integrated employment at or above minimum wage.

Financials

  • Decrease amount: $44,000.
  • New total contracted amount: $725,872.20.
  • Prior total contracted amount (after Amd. 4): $769,872.20.
  • Funding is listed under PH fund #127.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2023 – June 30, 2025: Original term of the agreement.
  • August 4, 2025: Proposed consideration date for Amendment 5.

Next Steps

JCPH management recommends approval of the contract amendment despite the noted issue concerning the contract's expiration date.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - IDD Coordinator
  • Cascade Community Connections - Subcontractor
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (noting expiration issue)

Amendment 4 to IDD Community Inclusion Services Agreement

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 4 to the agreement with Cascade Community Connections for Community Inclusion Services for individuals with Intellectual/Developmental Disabilities (IDD). This amendment proposes increasing the contract amount by $44,000 to enable the provider to invoice for new state "outcome payments" offered by the Department of Social and Health Services (DSHS) for certain qualifying clients.

Key Points

  • The increase is necessary to fund DSHS/Developmental Disabilities Administration (DDA) "outcome payments" incentive strategy issued June 12, 2025.
  • These payments allow direct service funds to be paid out ($4,000 per client) for clients who meet specific criteria.
  • Client Criteria (to qualify for $4,000 outcome payment): Client must be a new community inclusion client, defined as having received a new county service authorization (CSA) with an effective date after July 1, 2024, and having received service.
  • Contract Duration Issue: The Prosecuting Attorney's Office (PAO) noted that the contract had expired (June 30, 2025) before the amendment was submitted, requiring a decision from the Risk Manager on whether to proceed with approval.
  • The provider may invoice for up to $44,000 in total outcome payments.
  • Community Inclusion services are individualized and provided in integrated community settings aimed at supporting clients to participate, contribute, and develop relationships.

Financials

  • Increase amount: $44,000.
  • New total contracted amount: $578,706.45.
  • Outcome payment amount per qualifying client: $4,000.
  • Maximum number of qualifying clients/payments: 11 ($44,000 / $4,000).
  • Funding is listed under Fund #127.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2023 – June 30, 2025: Original term of the agreement.
  • 2024-12-12 to 2025-05-25: Date range in which outcomes must be achieved to be billable.
  • June 12, 2025: Date Washington State DSHS issued the outcome payment incentives strategy.
  • August 4, 2025: Proposed consideration date for Amendment 4.

Next Steps

JCPH management recommends approval of the contract amendment despite the noted issue concerning the contract's expiration date.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - IDD Coordinator
  • Washington State Department of Social and Health Services (DSHS)
  • Cascade Community Connections - Subcontractor
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (noting expiration issue)

Consolidated Contracts Amendment No. 6 (Washington State DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 6 to the Consolidated Contract with the Washington State Department of Health (DOH), increasing the total funding by $103,533. This amendment adds new Statements of Work (SOW) focused on Syndemic Prevention Services for infectious diseases and Recreational Shellfish Activities, while also extending the funding period for the Office of Drinking Water Group A Program.

Key Points

  • The Cooperative Agreement period is January 1, 2025, through December 31, 2027.
  • Infectious Disease-Syndemic Prevention Services-SSP (New SOW, $96,833 increase):
    • Focuses on Syndemic (clustering and interaction of two or more diseases) Prevention Services for HIV, STI, and Adult Viral Hepatitis among people who use drugs (PWUD).
    • Requires operation of comprehensive Syringe Services Programs (SSP) offering harm reduction supplies (syringes, naloxone, referrals) for a minimum of 8 hours/week and 2 days/week, including mobile/street outreach.
    • Requires providing direct clinical services like wound care, infectious disease testing, STI/HCV treatment, and Medications for Opioid Use Disorder (MOUD).
    • Harm Reduction Service Navigation activities (e.g., transportation support, "warm hand-offs") are covered, specifically allocated $16,333 for 7/1/25–8/31/25.
  • Recreational Shellfish Activities (New SOW, $7,500 increase):
    • Continues program activities related to shellfish harvesting safety, including biotoxin monitoring (sampling, sign posting/removal, news releases).
  • Office of Drinking Water Group A Program (Amendment, $800 decrease):
    • Extends the funding period to 12/31/27 and changes the MI code for Sanitary Survey Fees.
    • Specifically removes funding for one sanitary survey of a non-community system with three or more connections. JCPH staff funding capacity for Task 1 is adjusted from 4 surveys per year to 3 surveys per year of non-community systems with four or more connections and all community systems from 1/1/25 to 12/31/25.

Financials

  • Total increase for Amendment 6: $103,533.
  • Revised maximum consideration (total contract value): $3,289,422.
  • Funding Breakdown:
    • Infectious Disease S-SSP (Syndemic Services): $96,833 increase ($80,500 State funds for operations, $16,333 Federal funds for harm reduction care navigation).
    • Recreational Shellfish Activities: $7,500 increase (State funds).
    • Drinking Water Group A Program: ($800) decrease (Net change in funding distribution/fees).
  • Funding is derived from both Federal (Total $590,859 for full contract) and State (Total $2,698,563 for full contract) sources.
  • JCPH Indirect Rate (1/1/25 - 12/31/25): 27.38%.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 – December 31, 2027: Consolidated Contract Term.
  • July 1, 2025: Effective date for Infectious Disease-Syndemic Prevention Services-SSP and Recreational Shellfish Activities SOWs.
  • August 4, 2025: Proposed date for BoCC approval.

Next Steps

JCPH management recommends BoCC approval of Consolidated Contract Amendment #6.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DOH) - Contractor
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Amendment 5 to Consolidated Contracts (Sexual & Reproductive Health Program)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 5 to the Consolidated Contract with the Washington State Department of Health (DOH) to add $17,023 in federal Title X funding for the Sexual & Reproductive Health Program. This amendment extends the performance period for the federal portion of the SOW and ensures continued compliance with state and federal financial requirements through March 31, 2026.

Key Points

  • The amendment adds $17,023 in Title X federal funding for the Sexual & Reproductive Health Program (SRHP).
  • The SOW period of performance is extended from June 30, 2025, to March 31, 2026, specifically for federal funding. State funds cannot be billed for work done after June 30, 2025.
  • The SRHP provides required sexual and reproductive health services in compliance with federal Title X requirements and related manuals.
  • JCPH must calculate patient fees using an approved sliding fee schedule based on a cost analysis completed within three years prior to the SOW start date.

Financials

  • Increase amount: $17,023 (New Title X Federal funding).
  • Previous maximum consideration: $3,168,866.
  • Revised maximum consideration: $3,185,889.
  • Total Federal funding for the full contract term (after this amendment): $574,526.
  • Total State funding for the full contract term (after this amendment): $2,611,363.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 – March 31, 2026: Revised period of performance for the SRHP SOW (Federal funds).
  • June 30, 2025: Last date for billing State funds under this contract portion.
  • March 31, 2026: End date for Federal funds billing under this SOW.

Next Steps

The amendment is presented for approval.

Sources

  • Washington State Department of Health (DOH)

Consolidated Contracts Amendment 4 (Multiple Public Health Programs)

Topic Summary

Amendment No. 4 significantly revised multiple Statements of Work (SOWs) within the Jefferson County Public Health (JCPH) Consolidated Contract with the Department of Health (DOH). This amendment primarily focused on Infectious Disease Syndemic Prevention (SSP), the Office of Drinking Water Group A Program (ODWGAP), Public Health Infrastructure, OSS Management, and the WIC Nutrition Program, resulting in a net funding increase of $19,612 for various short-term and multi-year programs.

Key Points

  • The total contract maximum consideration increased by $19,612, reaching $3,168,866.
  • Infectious Disease-Syndemic Prevention Services-SSP: Added a new task and $15,000 in State funding (SFY25 DUH Naloxone DDO HCA IAR) to implement and maintain public health dispensing machines for naloxone, fentanyl test strips, and other supplies (3/1/25 – 6/30/25).
  • Office of Drinking Water Group A Program (ODWGAP): Funding responsibility was moved from YR 27 SRF to YR 28 SRF for both Subsidized Support (SS) and Technical Assistance (TA), updating the long-term allocation schedule without changing the current year's funding amount. The SOW involves conducting sanitary surveys and providing technical assistance to small community and non-community Group A water systems.
  • Public Health Infrastructure Grant (PHIG): The equipment purchasing preapproval threshold was lowered from $10,000 to $5,000 for tangible items using PHIG funds (FFY22 PH Infrastructure Comp A1-LHJ). This SOW focuses on establishing, training, and sustaining the public health workforce.
  • OSS LMP Implementation: Increased funding to address database cleanup (Energov) and program administration, while reducing a General Fund State (GFS) allocation to balance with an increase in an ALEA fund allocation, resulting in a net zero change but updated quantifiable metrics for compliance and failure correction.

Financials

  • Total increase of Amendment 4: $19,612.
  • Revised maximum consideration: $3,168,866.
  • Key allocations/changes due to Amendment 4:
    • Increase in WIC Client Services Contracts (FFY25): $3,975.
    • Addition for WIC Farmers Market Nutrition Program (FFY25 FMNP Mgmt): $637.
    • Addition for Syringe Services Programs: Public Health Supply Vending Machines (State funds): $15,000.
    • Shift of $28,238 from FFY24 to FFY25 USDA BFPC Prog Mgmt
    • Reduction in FFY25 Wastewater Management-GFS: ($1,363), balanced by increase in Small Onsite Management (ALEA): $1,363.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Effective date for most amended SOWs.
  • March 1, 2025 – June 30, 2025: Funding period for Public Health Supply Vending Machines.
  • May 14, 2025: Date DOH executed Amendment 4.

Next Steps

Amendment 4 was approved prior to being included in this packet (May 2025).

Sources

  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney (approval date 5/6/25)
  • Brenda Hinkson - DOH (execution date 5/14/25)

Proclamation: National Farmers Market Week (August 3-9, 2025)

Topic Summary

The Board of County Commissioners (BoCC) is asked to proclaim August 3-9, 2025, as National Farmers Market Week in support of the local Jefferson County Farmers Markets (JCFM) in Port Townsend and Chimacum. The proclamation highlights the economic, health, and community benefits provided by these markets, particularly their support for low-income residents' access to local food.

Key Points

  • The Port Townsend Farmers Market (PTFM) is in its 33rd season, and the Chimacum Farmers Market (CFM) was adopted by JCFM in 2010.
  • JCFM hosts over 100 vendors, offering local food and arts from producers located within 30 miles.
  • Economic Impact: Last year, vendors generated $1.79 million in annual sales, with an approximate "ripple-out economic impact of approximately $5.37 million for our local economy."
  • Community Benefits: Markets promote food security, reduce the carbon footprint, and support local businesses.
  • Food Assistance: JCFM makes local food available to low-income people through food assistance programs, which served about 1,200 community members and distributed $126,000 in local food aid last year.

Financials

None specified. (The agenda request states there is "no fiscal impact.")

Alternatives

None specified.

Community Input

  • Angela Dunham - JC Farmers Markets, Board President (listed as the presenter).

Timeline

  • August 3-9, 2025: Proposed date for National Farmers Market Week.
  • August 4, 2025: Proposed date for BoCC approval and adoption of the proclamation.

Next Steps

The Board is recommended to approve the proclamation.

Sources

  • Angela Dunham - JC Farmers Markets, Board President
  • Josh D. Peters - County Administrator

June 16, 2025 Meeting Minutes: Road Project Creation and Emergency Shelter Amendments

Topic Summary

The Board of Commissioners approved multiple consent agenda items on June 16, 2025, including the formal creation of two specific road projects for culvert replacement on Oil City Road and several urgent amendments to emergency shelter contracts with Bayside Housing and Services and OLYCAP, recognizing ongoing community needs.

Key Points

  • Road Projects Approved:
    • RESOLUTION NO. 34-0616-25R: Created County project designated as Oil City Road – Six Mile Creek Culvert Replacement (MP 5.96).
    • RESOLUTION NO. 35-0616-25R: Created County project designated as Oil City Road – Unnamed Tributary Culvert Replacement (MP 6.73).
  • Emergency Service Contracts:
    • Agreement with OlyCAP for emergency cooling and clean air centers for Brinnon, Quilcene, and Tri-Area (in the amount of $15,000).
    • Amendment No. 1 to the Emergency Shelter Services agreement with Bayside Housing and Services (additional $150,000 and extension of term).
    • Amendment No. 1 to the Emergency Shelter Lease agreement with American Legion - Marvin G Shields Memorial Post 26.
  • DNR Income Report Update: DNR Assistant Region Manager Drew Rosanbalm and Olympic Region Manager Bill Wells briefed the Board on the first quarter County income report. Discussion covered recreation policies of a new landowner on the West End and coordination of land management/timber operations.
  • Courthouse Elevator Modernization Bid: Central Services Director Shawn Frederick opened one bid from Apex Mechanical ($811,593). Staff estimated the cost at $450,000 plus tax. Director Frederick will review and report back due to the large variance.
  • South Shore Road Funding: The subsequent discussion focused on the difficulty of securing Federal Highway Administration (FHWA) funding for South Shore Road repairs due to complexities surrounding the original emergency declaration, FEMA denial, and lack of guidance from the Governor’s Office. Staff (Assistant Public Works Director Eric Kuzma) were directed to pursue a dual strategy by re-engaging the Governor’s Office while Commissioner Brotherton follows up with FHWA contacts.
  • Forestry Update (Chickadee Forestry): Malloree Weinheimer presented an update on sustainable forestry programs, mentioning thinning and harvest projects at Chimacum Park, Cape George Trailhead, and Quilcene, aimed at improving forest health and supporting local economic development (e.g., pre-selling firewood).

Financials

  • Oil City Road (Two Projects): None specified.
  • OlyCAP Agreement: $15,000.
  • Bayside Housing Amendment: Increased by $150,000 (with term extension).
  • Historical Society Lecture Series: $1,200.
  • Courthouse Elevator Modernization Bid: $811,593 (Staff estimate: $450,000 plus tax).
  • Payroll Warrants: $186,618.64 (Dated June 5, 2025).
  • Accounts Payable Warrants: $2,201,659.01 (Dated June 9, 2025).

Alternatives

  • For South Shore Road funding, a dual strategy involving pressure on the Governor's Office and FHWA contacts was adopted after federal funding proved difficult due to overlapping or denied disaster declarations.

Community Input

  • Five public comments were received and addressed by the Commissioners.

Timeline

  • June 5, 2025: Payroll Warrants dated.
  • June 9, 2025: Accounts Payable Warrants dated.
  • June 16, 2025: Meeting date.
  • May 2025 (Recounted): Timeline of recent power outage debriefed (in June 23 minutes, but contextualized by the June 16 debrief session).

Next Steps

  • Central Services Director to review the courthouse elevator modernization bid and report back later.
  • Public Works staff and Commissioner Brotherton to pursue dual funding strategy for South Shore Road.

Sources

  • Drew Rosanbalm - DNR Assistant Region Manager
  • Bill Wells - DNR Olympic Region Manager
  • Jeff Chapman - Assessor
  • Stacie Prada - Treasurer
  • Shawn Frederick - Central Services Director
  • Monte Reinders - Public Works Director
  • Eric Kuzma - Assistant Public Works Director
  • Malloree Weinheimer - Chickadee Forestry Owner

June 23, 2025 Meeting Minutes: Fire Ban, Shelter Plan, and Drainage District Activation

Topic Summary

Key decisions made on June 23, 2025, included the activation of the Chimacum Creek Drainage District, the imposition of a fireworks ban due to high fire danger, the update of the county's cooling and clean air center plan in response to climate risks, and several significant contract approvals, notably one for a climate planning grant.

Key Points

  • Fires and Fireworks Ban: Fire Marshal Phil Cecere and Deputy Fire Marshal Brian Tracer declared high fire danger conditions. All fireworks were banned in Jefferson County as of June 25, 2025, citing low fuel moisture levels. Backyard barbecues (propane, wood, charcoal) are permitted at residences if supervised, but banned at community facilities like parks. Proactive communication (signs, social media) rather than sole reliance on enforcement was emphasized.
  • Chimacum Creek Drainage District (CCDD) Activation:
    • The Board moved to schedule a formal hearing to reactivate the CCDD 1.
    • Chair Eisenhour explained that activation would mean benefiting landowners would face increased property tax fees to address long-term drainage issues.
  • Clean Air and Cooling Centers: Public Health updated the plan for 2025 in light of rising temperatures and wildfire smoke, noting a rise in heat-related emergency room visits, especially among the elderly and young children. Activation criteria use the National Weather Service heat risk levels and the Air Quality Index.
  • Contract Approvals:
    • Agreement with The Production Alliance (TPA) for Connectivity Summit and Preparedness Day ($50,000 annually, up to 5 years, totaling $250,000).
    • Agreement, Amendment No. 1 with the Washington State Department of Commerce for a Climate Planning Grant ($226,700).
    • Agreement with the Washington State Department of Transportation (DOT) and TURNBACK concerning the US 101 Duckabush Estuary Restoration Realignment, making the County responsible for future maintenance and operations upon transfer of rights-of-way (removed from consent agenda for discussion but ultimately passed).
  • Youth Commission: Chair Eisenhour moved to task Commissioner Dudley-Nollette and County Administrator Mark McCauley with bringing back a proposal to develop a Youth Commission for the County.

Financials

  • Agreement for Connectivity Summit: $50,000 annually, total $250,000 (County Administrator).
  • Climate Planning Grant (Amendment No. 1): $226,700 (Department of Community Development; state funds).
  • Accounts Payable Warrants: $773,522.48 (Dated June 16, 2025).
  • Payroll Warrants: $95,949.55 (Dated June 20, 2025).

Alternatives

  • Chimacum Drainage issues: The long-term goal of the CCDD reactivation is a community-driven, decades-long solution, rather than relying solely on individual landowner efforts.

Community Input

  • Six public comments were received generally.
  • One public comment was received specifically during the Clean Air/Cooling Centers workshop.
  • No public comments were received on the motion to schedule the Chimacum Drainage District reactivation hearing.
  • Larry Morrell (JC Amateur Radio Club) thanked the Commissioners for the Amateur Radio Week proclamation.

Timeline

  • Effective June 25, 2025: All fireworks banned in Jefferson County.
  • July 7, 2025, 3:00 p.m.: Scheduled workshop re: Opioid settlement.

Next Steps

  • Task Commissioner Dudley-Nollette and County Administrator McCauley with developing a Youth Commission proposal.
  • Schedule a public hearing date and publish notice for Conservation Futures Applications (Consent Agenda Item 1).
  • Schedule a hearing to reactivate the Chimacum Drainage District 1 (Approved by motion).

Sources

  • Phil Cecere - Fire Marshal
  • Brian Tracer - Deputy Fire Marshal
  • Apple Martine - Public Health Director
  • Lara Gaasland-Tatro - Water Quality Environmental Health Specialist
  • Willie Bence - Emergency Management Director
  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Chair

July 7, 2025 Meeting Minutes: Opioid Response, Fire Updates, Youth Commission

Topic Summary

The July 7, 2025 meeting included updates on the recent high fire danger period over the Independence Day weekend, continuation of the Opioid Settlement Workshop focusing on fund allocation and administration, and the adoption of a resolution establishing a Jefferson County Youth Commission despite previous public comments regarding an existing coalition.

Key Points

  • Fire Safety Update: Officials deemed the high fire danger designation appropriate due to dry conditions. Lower-than-usual turnout at beaches was noted, but activity concentrated between 10:00 p.m. and midnight, resulting in 38 fireworks complaints, two fireworks-related fires, and one confirmed structure fire in Glen Cove. Proactive public education and enforcement efforts (including notifying repeat violators by letter) will continue.
    • Human-caused wildfires account for approximately 85% of fires in Washington, emphasizing the need for continued proactive fire prevention.
  • Opioid Settlement Workshop: Jefferson County is locally administering opioid settlement funds. Over $690,000 has been allocated through RFPs for behavioral health initiatives, guided by the Behavioral Health Consortium and Advisory Committee.
    • Priorities included: improving access to care, transportation, and housing for those affected by opioid use disorder.
    • Future Plans: Consolidate funds under public health, ensure a transparent RFP process, and consider hiring a full-time coordinator for behavioral health efforts.
  • Youth Commission Established: RESOLUTION NO. 40-0707-25R establishing a Jefferson County Youth Commission was approved. Commissioners agreed to consult with the existing local youth coalition after approval on structuring the new commission.

Financials

  • Opioid settlement funds received to date (allocated to behavioral health): Over $690,000.
  • Change Order No. 9 for PHUGA Water Reclamation Plant (Phase 2): Increase of $19,741.87 for a total of $10,524,218.43 (Public Works; Interwest Construction).
  • Agreement with BerryDunn for Strategic Planning Services: Additional $30,000 (County Administrator’s Office).
  • Accounts Payable Warrants: $1,509,347.98 (Dated June 23, 2025).

Alternatives

  • For the Youth Commission establishment, Commissioners chose to proceed with passing the resolution first, and then consult with the existing local youth coalition on structure.

Community Input

  • Six public comments were received generally.
  • Public comments regarding a local youth coalition already in place were received prior to and during discussion of the Youth Commission resolution (Consent Agenda Item 5).

Timeline

  • Independence Day weekend (Recounted): Timeframe for general fire danger/fireworks activity.
  • August 7, 2025: Fire Prevention Summit originally planned (later moved to September 24, 2025).
  • July 7, 2031: Term expiration for new Civil Service Commission appointee Mark McCauley.

Next Steps

  • Fire Prevention Summit rescheduled to September 24, 2025, at 5:00 p.m. at the East Jefferson Fire Station in Chimacum.
  • Future funding for Opioid initiatives remains uncertain pending ongoing legal developments.

Sources

  • Phil Cecere - Fire Marshal
  • Willie Bence - Emergency Management Director
  • Josh Peters - County Administrator
  • Sheriff Andy Pernsteiner
  • Judy Shepherd - Finance Manager
  • Prosecutor James Kennedy
  • Commissioner Dudley-Nollette (facilitated Opioid workshop)

July 14, 2025 Meeting Minutes: Drainage District Activation, TBD Ballot Measure, CDBG

Topic Summary

The Board of Commissioners held a critically important meeting on July 14, 2025, formally activating the Chimacum Creek Drainage District No. 1, directing staff to pursue a Transportation Benefit District (TBD) ballot measure (2/10ths of a percent sales tax), and approving the use of 2025-2026 Community Development Block Grant (CDBG) funding for housing services.

Key Points

  • Chimacum Creek Drainage District (CCDD) No. 1 Reactivation:
    • The district had been inactive since 1974.
    • Presenters cited ongoing flooding and drainage issues, particularly due to reed canary grass obstructing Chimacum Creek.
    • Discussion included using benefit zone models for fair taxation based on elevation and confirmed the Conservation District would support short-term efforts under existing permits.
    • Action: The motion to officially reactivate the Chimacum Drainage District No. 1 and begin the process of implementing a functional tool for residents was approved unanimously.
  • TBD Ballot Initiative: Following a workshop on 2026 Budget Goals, the Board directed staff to keep working on bringing a 2/10ths of a percent sales tax ballot initiative forward for the TBD.
  • Community Development Block Grant (CDBG):
    • The public hearing addressed the use of $106,000 in 2024–2025 funding (supporting Caswell-Brown Village operations).
    • Improvements mentioned included fully staffing the shelter with residents who have lived experience and making facility upgrades.
    • The goal is progress toward reclassifying tiny shelters as official HUD housing.
    • Action: Approved the use of CDBG public services funding for 2025-2026 as presented.
  • PHUGA Sewer Contract Extension: Change Order No. 10 extended the contract term for Phase 2 - Water Reclamation Plant for the PHUGA (Interwest Construction) through November 14, 2025.
  • Aquatic Center Survey: Jefferson Aquatic Coalition (JAC) presented final results revealing strong public support (76% considering a new facility important). Presenters addressed methodology flaws (duplicate responses) but insisted adjusted data remained consistent.

Financials

  • CDBG 2024-2025 funding reviewed: $106,000 (supported Caswell-Brown Village).
  • Change Order No. 10 (PHUGA Sewer Phase 2): Term extension; no cost change specified in minutes.
  • Approval of the 2/10th of a percent sales tax TBD initiative was motioned.
  • Payroll Warrants: $2,723,044.68 (Dated July 3, 2025).
  • Accounts Payable Warrants: $1,025,460.77 (Dated July 7, 2025).

Alternatives

  • CCDD discussion involved evaluating taxation based on elevation/benefit zones against general funding approaches.

Community Input

  • Four general public comments were received.
  • CCDD Public Testimony (9 individuals): Al Latham, Mike Nielsen, Jean Ball, Crystal Taggart, Martin Mills, Julie Boggs, Jim Pearson, Jeff Chapman, and Maria Lascola provided testimony.
  • Two comments were received regarding the Aquatic Center survey results.
  • Two comments were received when the TBD ballot motion was introduced.
  • No testimony was received during the CDBG public hearing.

Timeline

  • 1974: Year the Chimacum Drainage District No. 1 went inactive.
  • November 14, 2025: Extended end date for Interwest Construction/PHUGA Sewer Phase 2 contract.

Next Steps

  • Staff is directed to continue working on the 2/10ths of a percent TBD ballot initiative.
  • County Administrator Josh Peters is authorized to approve contracts and applications related to the CDBG funding.
  • Commissioner Dudley-Nollette will be Acting Chair on August 4, 2025.

Sources

  • Joe Holtrop - Jefferson County Conservation District President
  • Amanda Christofferson - Grants Administrator
  • Holly Morgan - OlyCAP Executive Director
  • Judy Shepherd - Finance Director
  • Diane McDade - JAC President
  • Katelyn Bosley - JAC Member
  • Kathryn Meyer - JAC Member

Proclamation: National Farmers Market Week (August 3-9, 2025)

Topic Summary

The Port Townsend Farmers Market (PTFM) is in its 33rd season and the Chimacum Farmers Market (CFM) was adopted by JCFM in 2010. JCFM is celebrating National Farmers Market Week, hosting over 100 vendors, offering local food and arts from producers located within 30 miles. They generated $1.79 million in annual sales last year, with an approximate "ripple-out economic impact of approximately $5.37 million for our local economy," and served about 1,200 community members with low incomes last year, distributing $126,000 in local food aid.

Key Points

  • JCFM hosts over 100 farms, artisan food, arts, and nonprofit vendors between its two markets, supporting small local businesses.
  • JCFM vendors are typically from Jefferson County, with a few from directly adjoining counties, and located no more than 30 miles away.
  • Markets provide local food, reduce the carbon footprint, and foster direct relationships between community members and farmers.
  • Food assistance programs served approximately 1,200 low-income community members, supporting $126K in local food aid.
  • The proclamation encourages all residents and visitors to join in celebrating the week.

Financials

  • Vendor annual sales: $1.79 million (last year).
  • Ripple-out economic impact estimate: $5.37 million.
  • Food assistance provided: $126,000 (last year).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • August 3-9, 2025: National Farmers Market Week.
  • August 4, 2025: Proclamation adoption date.

Next Steps

The Board is requested to proclaim August 3-9, 2025, as NATIONAL FARMERS MARKET WEEK.

Sources

  • Farmers Market Coalition
  • Angela Dunham - JC Farmers Markets, Board President

Topic Summary

The Public Works Department requires a perpetual easement from the Washington State Department of Natural Resources (DNR) for Sea Home Road (County Road No. 420509) because the road currently lies outside its deeded right-of-way, encroaching on DNR land. The County cannot claim a right-of-way established by use due to legal limitations, necessitating the purchase of the $29,100 easement to secure public access and the utility corridor.

Key Points

  • Purpose: Obtain a non-exclusive, perpetual easement for the continued construction, operation, use, and maintenance of the public road (Sea Home Road) and utility corridor.
  • Legal Preclusion: The County is precluded from asserting a claim of rights under RCW 36.75.070 & 36.75.080 by RCW 4.16.160.
  • Indemnification: The County must indemnify and hold DNR harmless from all liability arising from the County's use, with the County waiving immunity under Title 51 RCW and RCW 36.75.300 to the extent required for the indemnity.
  • Condition of Easement: Hauling of forest products is strictly prohibited on State ownership between November 1st and March 31st.
  • Maintenance: The County holds sole responsibility for maintaining, repairing, and improving the road to county road standards.

Financials

  • Consideration (Purchase price of Easement): $29,100.00.
  • Funding Source: County Road Fund.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • The perpetual easement takes effect upon signature by both parties and receipt of the $29,100 payment by the State.

Next Steps

The Board is requested to accept and sign the attached 2 originals of DNR Easement 50-109001 and have required signatures notarized for immediate processing/recording.

Sources

  • Washington State Department of Natural Resources (DNR)
  • Monte Reinders, P.E. - Public Works Director
  • Justin Pagel - DNR Olympic Region (Return address for recording)
  • Josh Thornton - Real Property Specialist
  • RCW 36.75.070, 36.75.080, 4.16.160, 36.75.300, Title 51 RCW

Topic Summary

Jefferson County Public Health (JCPH) seeks renewal of a "no cost" Interlocal Agreement (ILA) with the Tacoma-Pierce County Health Department (TPCHD) to host, maintain, and support the Jefferson County Provider Resources Website for three years (2025-2027). The ILA ensures continuity of the critical physician communication tool, funded primarily by TPCHD through the Foundational Public Health Services grant.

Key Points

  • Purpose: Continued maintenance and support for the Jefferson County Provider Resources Website, a critical tool for healthcare provider outreach and communication.
  • Terms: The ILA runs from January 1, 2025, through December 31, 2027.
  • Responsibilities: JCPH maintains editorial, content control, accessibility compliance (Web Content Accessibility Guidelines), and handles all related Public Records Act requests. TPCHD provides hosting, technical support, training, and core content updates.
  • Funding Risk: The continuance of services is reliant on Foundational Public Health Services grant funding. If funding is reduced, the parties must develop a proposal for reduced services. If funding dissolves entirely, TPCHD will assist JCPH in transferring the site/assets or will take the website down.

Financials

  • Financial impact: "No financial impact is expected."
  • TPCHD is the primary funded partner (no more than $20,000 of their grant funding during the term).

Alternatives

  • The ILA outlines a formal process if grant funding reduces, requiring development of a proposal for reduced services.
  • If JCPH were to use an external email marketing account, JCPH would assume all associated costs and responsibilities.

Community Input

None specified.

Timeline

  • January 1, 2025 – December 31, 2027: Term of the renewed Interlocal Agreement.

Next Steps

JCPH recommends approval of the ILA.

Sources

  • ocean mason - Communicable Disease Team Lead
  • Denise Banker - Community Health Division Lead
  • Tacoma-Pierce County Health Department (TPCHD) - Contractor
  • RCW 39.34.040

Topic Summary

Jefferson County Public Health requests approval of Amendment 5 to decrease the contract amount with Cascade Community Connections for Individual Supported Employment Services/Job Foundation Reports for persons with Intellectual/Developmental Disabilities (IDD) by $44,000, bringing the total to $725,872.20. The reduction is based on an amended scope of work reflecting services "no longer needed."

Key Points

  • Contract Function: Provides Individual Supported Employment Services (tailored support for adults 21+ with IDD to obtain integrated employment at/above minimum wage) and Job Foundation Reports/services.
  • Service Change: The "amended scope of work reduces services no longer needed."
  • Risk: The Prosecuting Attorney's Office noted that the contract expired June 30, 2025, prior to the amendment submission, thus legally requiring a new contract. The risk of future litigation/complaint is noted.
  • Cascade Community Connections has agreed to the decrease.

Financials

  • Decrease of $44,000.
  • New total contract amount: $725,872.20.
  • Original contract term fund total: $290,000.00 (7/1/2023 - 6/30/2024).
  • Cascade was last funded at $769,872.20 (Amendment 4).

Alternatives

  • No formal alternatives noted, but the underlying need requires a contract, suggesting the risk is being accepted pending a new agreement.

Community Input

None specified.

Timeline

  • July 1, 2023 – June 30, 2025: Contract term.
  • Amendment submitted/reviewed late (after 6/30/25 expiration).

Next Steps

JCPH recommends approval of the amendment. The County Administrator must decide whether to approve the apparently expired contract, as flagged by the PAO.

Sources

  • Apple Martine - JCPH Director
  • Bonnie Obremski - IDD Coordinator
  • Cascade Community Connections - Subcontractor
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Topic Summary

Jefferson County seeks approval of Amendment 4 for the Community Inclusion Services agreement with Cascade Community Connections, increasing the contract by $44,000 to enable the provider to bill for outcome payments established by the Washington State Department of Social and Health Services (DSHS). These incentive payments ($4,000 per qualifying client) target "new community inclusion clients" defined by effective service dates after July 1, 2024.

Key Points

  • Program Purpose: Community Inclusion Services provide individualized support in integrated community settings for persons with IDD.
  • Incentive: The $44,000 increase funds DSHS's new outcome payments incentive strategy ($4,000 per client).
  • Client Definition for Incentive: "New community inclusion client" defined as one who received a new County Service Authorization (CSA) effective after 7/1/2024.
  • Billing Cap: Subcontractor may invoice for up to $44,000 in outcome payments (maximum of 11 clients).
  • Risk: The Prosecuting Attorney's Office noted that the contract expired June 30, 2025, prior to the amendment submission, requiring a decision from the Risk Manager on approval despite the expiration.

Financials

  • Increase of $44,000.
  • New total contract amount: $578,706.45.
  • Outcome payment rate: $4,000 per qualifying client.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2023 – June 30, 2025: Contract term.
  • December 12, 2024 to May 25, 2025: Date range in which outcomes must have been achieved to be billable.

Next Steps

JCPH recommends approval of the amendment despite the legal risk associated with the contract expiration.

Sources

  • Apple Martine - JCPH Director
  • Bonnie Obremski - IDD Coordinator
  • Washington State Department of Social and Health Services (DSHS)
  • Cascade Community Connections - Subcontractor
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

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