PACKET: Commissioners Meeting at Mon, Jul 28, 09:00 AM

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Courthouse Elevator Modernization

Topic Summary

Jefferson County Central Services is recommending the rejection of the sole bid received for the Courthouse Elevator Modernization project because the bid greatly exceeded the project estimate. The original project aims to address seismic code compliance, improve fire and life safety systems, reduce energy consumption, and increase reliability of the aging elevator, which is nearing the end of its mechanical life. The County plans to pursue alternative solutions using existing state contract systems to secure better pricing.

Key Points

  • The elevator is near the end of its mechanical life and requires upgrades for current seismic code compliance.
  • The project aims to improve reliability of fire/life safety systems and reduce energy consumption.
  • A single bid was received from Apex Mechanical for $811,593.00.
  • This bid exceeded the project estimate of $450,000.00.
  • The high cost resulted from a bidding process error in 2024, which led to a revised bid process in 2025.
  • Staff recommendation is to reject the single bid and pursue alternate solutions through the state contract system for elevator modernization.

Financials

  • Single bid received: $811,593.00
  • Funding source: Construction and Renovation fund 301.
  • Project estimate: $450,000.00.

Alternatives

  • Staff proposes pursuing alternate solutions through state contracts pertaining to elevator modernization.
  • Rejection of the bid of $811,593.00 is explicitly recommended.

Community Input

  • None specified.

Timeline

  • 2024-06-20: Central Services received an initial bid but could not proceed due to a bidding process error.
  • 2025-05-21: Bids opened after correction of the process.
  • 2025-06-16: Bids closed.

Next Steps

  • Staff recommends rejecting the bid.
  • Direct staff to pursue alternate solutions through state contracts.

Sources

  • Shawn Frederick - Central Services Director
  • Josh Peters - County Administrator
  • Apex Mechanical (bidder)

Center Road MP 3.23 Culvert Replacement Project Creation

Topic Summary

The Public Works Department is requesting the creation of a County project, designated as the Center Road MP 3.23 Culvert Replacement, following the successful securing of grant funding for the design phase. This transportation improvement project, which is included in the 2025-2030 Transportation Improvement Program, aims to remove a fish passage barrier on Chimacum Creek by replacing a pair of culverts with a new bridge or concrete box culvert. The completed design will be used to apply for construction funding later.

Key Points

  • The project, County Road No. 931507, is located at Center Road milepost 3.23 (Chimacum Creek).
  • It is included in the officially adopted 2025-2030 Transportation Improvement Program as Item No. 21.
  • The purpose is to remove a fish passage barrier and improve county road infrastructure.
  • Existing side-by-side culverts will be replaced with a new bridge or concrete box culvert.
  • Funding has been secured for the preliminary and final design phases through two separate grants.
  • The finalized Plans, Specifications, and Estimates from the design phase will be used to apply for construction funding.

Financials

  • Total appropriation currently $665,192.
  • Preliminary Engineering: $640,192 ($524,792 from FBRB, $115,400 from NFPP).
  • Right of Way: $25,000 (from County Road Fund).
  • Funding is split as follows: 85% from the Recreation and Conservation Office/Brian Abbott Fish Barrier Removal Board (RCO/FBRB) and 15% from the U.S. Fish and Wildlife Service National Fish Passage Program (NFPP) for design costs.
  • The County Road Fund will provide $25,000 for right-of-way acquisition.

Alternatives

  • The primary alternatives identified are a new bridge or a concrete box culvert to replace the existing culverts.

Community Input

  • None specified.

Timeline

  • The design phase is currently funded.
  • The project is included in the 2025-2030 Transportation Improvement Program.

Next Steps

  • The Board is requested to sign one original of the Resolution to Create County Project.
  • Construction is TBD but expected to be accomplished by contract. (The current appropriation includes $0 for Construction Engineering and Construction).

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager
  • Brian Abbott Fish Barrier Removal Board (FBRB)
  • Washington State Recreation and Conservation Office (RCO)
  • U.S. Fish and Wildlife Service National Fish Passage Program (NFPP)
  • RCW 36.81.130 (for project inclusion in road program)

Change Order No. 3 for PHUGA Grinder Pump Installation

Topic Summary

Public Works requests authorization for Change Order No. 3 with Strider Construction for Phase 4 – Stage 1 of the Port Hadlock Urban Growth Area (PHUGA) On-site Grinder Pump Installation. The change order increases the contract amount by $23,736.92 due to unanticipated electrical costs at the County jail and Sheriff's office caused by differing field conditions, and the addition of existing bid items through a county field directive. The project remains 100% funded by the Department of Ecology (Ecology).

Key Points

  • Change Order No. 3 is with Strider Construction of Bellingham, Washington, for Project No. 405-2127-0.
  • The changes include increased electrical costs at the Jefferson County Jail and Sheriff's Office due to "differing field conditions than the contract plans."
  • Additional work includes utilization of existing bid items via a county field directive: an end cleanout at property 113b and a tank size increase at Property 92.
  • The contract time is increased by 4 working days, from 145 to 149 days.

Financials

  • Amount of Change Order No. 3: $23,736.92 (includes 9.2% sales tax).
  • Original contract amount: $2,589,588.87 (incl. 9.1% sales tax).
  • Current contract amount (prior to CO3): $2,782,422.98 (incl. 9.2% sales tax).
  • Estimated contract total after Change Order No. 3: $2,806,159.90 (incl. 9.2% sales tax).
  • Funding source: 100% funded by a Department of Ecology combined funding package (Centennial grant, State Revolving Fund (SRF) loan, and SRF forgivable loan).
  • New bid items costs:
    • Sheriff Office (Electrical Changes): $4,222.90 (LS)
    • JC Jail (Electrical Changes): $11,514.21 (LS)
    • End Cleanout (Prop 113b): $3,400.00 (EA)
    • Tank Size Increase (Prop 92): $2,600.00 (EA)
  • Estimated Net Change Subtotal (before tax): $21,737.11
  • 9.2% Sales Tax: $1,999.81
  • Estimated Net Change Total: $23,736.92

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Change Order signed by Contractor: 2025-07-21.
  • Project completion is expected within 149 working days of the original contract start date (date not specified).

Next Steps

  • Public Works recommends that the Board authorize Change Order No. 3.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Strider Construction Co., Inc. (Contractor)
  • Department of Ecology (Funding Source/Agreement No. WQC_2024_JCoPWE-00034)

Solid Waste Monitoring Agreement with Department of Ecology

Topic Summary

Jefferson County Public Health (JCPH) is seeking approval for a two-year Solid Waste Management Local Solid Waste Financial Assistance Agreement with the Washington State Department of Ecology (Ecology). The agreement aims to secure funding for monitoring solid waste facilities for compliance and enforcing solid waste codes from July 1, 2025, through June 30, 2027. The total project cost is $113,902.67, with Ecology providing 75% of the funding and the County covering the 25% match via client fees.

Key Points

  • The agreement covers solid waste monitoring activities for compliance and enforcement of solid waste codes.
  • It is a two-year contract (biennium) running from July 1, 2025, to June 30, 2027.
  • Scope of Work (Task 1: Solid Waste Enforcement) includes:
    • Compliance monitoring at solid waste handling facilities and sites using relevant WAC chapters (173-350, 173-351, 173-304) and local codes.
    • Monitoring of permitted facilities must include at least one annual inspection, permit issuance/renewal, and oversight/technical assistance.
    • Expected Outcomes for the biennium: 40 Properties in compliance (complaints resolved), 10 Permit issuance/renewal/approval, and 12 Permitted SW Facility Inspections.
  • Other activities include investigating and resolving solid waste complaints, offering technical assistance, providing public education, assisting with abandoned/illegally stored vehicles, and enforcing codes as necessary.
  • Ineligible costs listed include site clean-up, costs covered by facility fees for inspections/permitting, overtime (unless 100% of time spent on LSWFA activities), and participation in non-pre-approved training/memberships.

Financials

  • Total contract amount: $113,902.67 (for the biennium).
  • Ecology Share (Grant): $85,427.00 (75%).
  • County Match (Recipient Share): $28,475.67 (25%).
  • Funding Source: Model Toxics Control Operating Account (MTCOA) State Fund.
  • County Match Source: client fees (Fund #127, Munis Org/Obj 12734623).
  • Indirect Costs: Staff salaries and benefits, and indirect costs not to exceed 30%, are eligible for reimbursement. The approved State Indirect Rate is 30%.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-07-01: Effective Start Date.
  • 2027-06-30: Expiration Date.
  • Reports (Spending Plan and Outcomes Data Collection Form) must be updated at least quarterly.

Next Steps

  • JCPH management requests approval of Agreement No. SWMLSWFA-2025-JeCoPH-00266.

Sources

  • Carter Erickson - Environmental Public Health Manager
  • Pinky Feria Mingo - Director, Environmental Public Health and Water Quality
  • Washington State Department of Ecology (Ecology)
  • Washington Administrative Code (WAC) Chapters 173-350, 173-351, 173-304
  • Model Toxics Control Operating Account (MTCOA)

Public Health Summer Internship (No-Cost Agreement)

Topic Summary

Jefferson County Public Health (JCPH), through its Intellectual and Developmental Disabilities (IDD) program, seeks approval for a no-funds-exchanged Work-Based Learning Agreement with Cascade Community Connections LLC. The agreement facilitates a summer internship for a high school student to provide janitorial assistance at JCPH, with supervision handled by a Job Coach employed by Cascade Community Connections. The IDD Coordinator is requesting the Board delegate signing authority for this agreement to the JCPH Deputy Director.

Key Points

  • The agreement is for a summer internship for a Jefferson County high school student (Thailer Houck-Ball).
  • The student will provide janitorial assistance at JCPH (vacuuming, cleaning office spaces, garbage, recycling, bathroom cleaning).
  • The internship term is from July 21, 2025, to August 29, 2025.
  • The intern is expected to work Monday, Wednesday, and Thursday from 4:30 p.m. to 6:30 p.m. (6 hours/week).
  • Cascade Community Connections will provide training and supervision via a Job Coach.
  • Both the intern and the Job Coach are not paid employees of or by Jefferson County.
  • The DSHS Division of Vocational Rehabilitation (DVR) is involved, as indicated by the "Pre-Employment Transition Services" (Pre-ETS) agreement.
  • The internship wage is specified as $16.66/hour. Cascade Community Connections is responsible for paying these wages, payroll taxes, and workers compensation.
  • The JCPH Deputy Director (Veronica Shaw) will provide limited administrative supervision.
  • Delegation of signing authority to Deputy Director Veronica Shaw is requested due to the contract amount being zero.

Financials

  • Total amount: $0. This is a no-funds-exchanged agreement.
  • Neither the intern nor the Job Coach will be paid by Jefferson County.
  • The internship wage is $16.66/hour, paid by the Contractor, ACE IT Employment & Transition Services, LLC dba Cascade Community Connections.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-07-14: Signature date of DVR RTC (Selena Cunningham).
  • 2025-07-21: Agreement start date.
  • 2025-08-29: Agreement end date.

Next Steps

  • JCPH requests approval of the agreement and a motion to delegate signature authority to JCPH Deputy Director Veronica Shaw.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Veronica Shaw - JCPH Deputy Director
  • Washington Department of Social & Health Services (DSHS)
  • Cascade Community Connections LLC (Contractor)
  • Thailer Houck-Ball (Student Name)
  • Jennifer Houck-Ball (Emergency Contact)
  • Selena Cunningham (DVR RTC)
  • Sam Touchie (Pre-ETS Contractor Representative)

E911 Basic Service Operations Contract (2025-2026)

Topic Summary

JeffCom 911 (Jefferson County Agency) is requesting approval for the Fiscal Year 2026 Enhanced 911 (E911) County Basic Service Operations (BSO) Contract with the Washington State Military Department (WMD) and the State Enhanced 911 Fund. This is a reimbursement contract covering costs necessary to answer 911 calls originating in Jefferson County for the period from July 1, 2025, to August 15, 2026, with a maximum reimbursement amount of $335,023.

Key Points

  • The contract (E26-031) is for reimbursement of eligible expenses incurred by JeffCom 911 for E911 service.
  • Reimbursement is solely for eligible items defined under WAC Chapter 118-66, including operating Wireline and Wireless enhanced 911.
  • Funding Priorities (established by RCW 38.52.545 and WAC 118-66):
    1. Procure, fund, and manage the statewide 911 network (Statewide Services).
    2. Assist counties in providing E911 systems and associated administrative/operational costs (BSO) to achieve baseline level of service.
    3. Assist counties to acquire 911 hardware, software, and technology (capital items) for baseline level of service.
  • BSO funding eligibility is conditional: The County must impose the maximum local 911 tax allowed (RCW 82.14B.030(1) and (2)) and must have expended its local revenue on eligible expenses before seeking BSO reimbursement.
  • Call Receiver Salaries (S7): Jefferson County's eligibility is listed at $289,150 per contract period.
  • Equipment Maintenance: The county baseline reimbursement is calculated at $24,700 per authorized call taking position, capped at six positions or $148,200.
  • Requirements for the County:
    • Abide by SECO Policies (Contract, Public Education, Statewide Services, Salaries and Benefits Summary).
    • Maintain and operate the consolidated Primary PSAP for three years from consolidation date (only if receiving funds for a consolidated PSAP).
    • Training attendance obligations (e.g., Coordinator or designee must attend 75% of Advisory Committee meetings, 50% of briefings, all Coordinator Forums, etc.).
    • Quarterly GIS data layer upload/update required (Road Centerlines/Address Points) for location validation, with Address Points ≥ 10% of ALI records by September 30, 2025.
    • IT personnel must complete a minimum of 16 hours of security and maintenance training related to ESINet equipment annually.

Financials

  • Total Contract Amount (Reimbursement Limit): $335,023.
  • Coordinator Professional Development (CPD): $62,206
  • Basic Service Operating (BSO): $272,817
  • The maximum payment shall not exceed the total amount or the actual cost incurred.
  • Funding is contingent on availability of funds from the State 911 account (Funding Authority: RCW 38.52.510, .540, .545 and WAC Chapter 118-66).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-07-01: Contract Start Date (Performance Period begins).
  • 2026-06-30: Performance Period End Date (Work must be completed).
  • 2026-07-31: Final Reimbursement Request submission deadline.
  • Monthly Expense Reports are due by the last day following the end of the month in which payment was made (with exception for training expenses).

Next Steps

  • JeffCom requests the Board sign both original contracts.
  • The contract will be returned to the BOCC after receipt from the State 911 office.

Sources

  • Lisa Johnson Burkhard - JeffCom 911
  • Matt Stewart - Director, JeffCom 911
  • Washington State Military Department (WMD) / State 911 Coordination Office (SECO)
  • WAC Chapter 118-66
  • RCW 38.52.540, .545

Quimper Trust Land Transfer Documents Workshop

Topic Summary

Jefferson County Public Health (JCPH) is requesting a workshop to review and discuss three documents necessary for securing the Quimper Trust Land Transfer properties as permanent, publicly accessible open space. The properties (Quimper East and Quimper West) were acquired by the County in 2024 using Conservation Futures funds and are critical links in the Quimper Wildlife Corridor. The associated documents—a Deed of Right, a Conservation Futures Grant Agreement for operations, and a Stewardship Agreement—formalize the partnership with Jefferson Land Trust (JLT) to manage and protect the parcels for the long term.

Key Points

  • The project involves four acquired parcels (Quimper East and Quimper West) near Port Townsend, previously State-owned Trust Lands leased by the County.
  • Acquisition was funded by Conservation Futures funds awarded via Resolution 35-22 (2022).
  • The properties collectively form part of the 3.5-mile Quimper Wildlife Corridor, linking six wetlands and protecting aquifer/Strait of Juan de Fuca water quality.
  • Deed of Right: This document fulfills the DNR's deed restriction requirement that mandates the property be restricted in perpetuity to fish/wildlife habitat, open space, or recreation use (per Washington Laws of 2008, Ch. 328, Sec. 3042 and RCW 84.34).
  • Conservation Futures Project Grant Agreement: This grants $5,500 in operations and maintenance (O&M) funds to JLT, requiring an equal 50% match ($5,500). The total cost for O&M is estimated at $11,000 for the period.
  • Stewardship Agreement: This outlines JLT's supporting stewardship activities for the next ten years, including reviewing the properties, creating management plans (within 150 days of execution), undertaking monitoring at least annually, addressing cleanup/noxious weed control with volunteers, and notifying the County of hazards.
  • The acquisition provides habitat for priority species and resources, including Golden eagles and Vaux's swifts, and enhances climate resiliency through carbon sequestration and water retention.

Financials

  • Conservation Futures O&M Grant: $5,500.
  • Project Sponsor (Jefferson Land Trust) O&M Match: $5,500.
  • Total Estimated Operations and Maintenance Cost: $11,000.
  • Funds are for up to ten years of O&M costs; total acquisition cost for the properties was $420,200 (48.8% CF request/$205,000; 51.2% Match/$215,200).
  • No impact to the County General Fund to hold the workshop or due to grant match requirements.
  • The Conservation Futures Grant Agreement budget limits CF contribution to $5,500 against total O&M project cost of $11,000.

Alternatives

  • None specified.

Community Input

  • JLT has been coordinating stewardship since 2009 per an existing agreement with the County.
  • The properties have an established non-motorized trail network popular with the public.

Timeline

  • 2022-08-01: Resolution 35-22 awarded Conservation Futures funds for acquisition.
  • 2023-06-06: County acquired the properties via Quitclaim Deeds from DNR.
  • 2025-07-28: Proposed workshop date.
  • 2021-09-01: Project reimbursement period for O&M began.
  • 2031-09-01: Project reimbursement period for O&M ends.
  • Management/Stewardship Plans must be completed within 150 days of the Stewardship Agreement execution.
  • Annual reports on O&M are due to the County by December 31st each year when O&M funds are expended.

Next Steps

  • JCPH Management recommends holding a workshop to review and discuss the Deed of Right, Conservation Futures Grant Agreement, and Stewardship Agreement.
  • These documents are intended for later submission on the Consent Agenda.

Sources

  • Michael Dawson - Water Quality Manager, Environmental Public Health
  • Tami Pokorny - Natural Resources Program Coordinator
  • Resolution 35-22 (Jefferson County, 2022)
  • Jefferson Land Trust (JLT)
  • Washington State Department of Natural Resources (DNR)
  • RCW 84.34 (Conservation Futures law)
  • JCC Chapter 3.08 (Conservation Futures ordinance)

Dosewallips Powerlines Final Design Grant Application Workshop

Topic Summary

Jefferson County Public Health (JCPH) is requesting a workshop to review the application and a related authorizing resolution for a grant from the Recreation and Conservation Office (RCO) for the Dosewallips Powerlines Final Design planning project. This planning project involves completing the final design and permitting necessary for restoring floodplain functions and improving habitat for threatened salmon species (Hood Canal Summer Chum and Mid Hood Canal Chinook salmon) within a specified reach of the Dosewallips River.

Key Points

  • The project involves the Dosewallips Powerlines reach (River Mile 1.3 - 1.8).
  • Final design planning (RCO #25-1015) is necessary for placement of engineered log jams (ELJs).
  • Project goals: restore floodplain functions and increase the quantity, complexity, and diversity of habitat for Hood Canal Summer Chum and Mid Hood Canal Chinook salmon.
  • Deliverables include preparation of all permit applications and the FEMA-required Conditional Letter of Map Revision/Letter of Map Revision (CLOMR/LOMR) hydrologic and hydraulic review.
  • The project will engage willing landowners (including Jefferson County and WA Dept. of Natural Resources) and continue community meetings (Dosewallips River Collaborative).
  • The next Dosewallips River Collaborative community meeting is scheduled for July 30, 2025, and is open to everyone.
  • The authorizing resolution designates the Natural Resources Program Coordinator to submit the grant application and act as the day-to-day contact. The Board of Commissioners reserves the right to execute the RCO Grant Agreement and any subsequent amendments or real estate documents.

Financials

  • No matching contribution is required for the grant application.
  • Costs for the workshop are negligible.
  • If the grant is successful, the subsequent agreement with RCO will be submitted to the Board later this year.

Alternatives

  • None specified.

Community Input

  • Project partners plan to continue community outreach through Dosewallips River Collaborative meetings, with the next meeting scheduled for July 30, 2025.

Timeline

  • 2025-07-28: Proposed workshop date.
  • 2025-07-30: Next Dosewallips River Collaborative community meeting.
  • If successful, the RCO agreement will be submitted to the BOCC later this year.
  • The Authorizing Resolution is listed for adoption by the Board on a future consent agenda.

Next Steps

  • JCPH Management recommends time for a workshop.
  • The Board is planned to sign the Authorizing Resolution on a future consent agenda.

Sources

  • Michael Dawson - Water Quality Manager, Environmental Public Health
  • Tami Pokorny - Natural Resources Program Coordinator
  • Recreation and Conservation Office (RCO) (Grant Funder/Manager)
  • Hood Canal Lead Entity (Grant Application Initial Recipient)
  • Hood Canal Summer Chum and Mid Hood Canal Chinook salmon (Target Salmon Species)
  • Natural Systems Design + Coastal Geologic Services (NSD CGS) (Consultants, per schematic drawing)

Quilcene School-Based Mental Health Services Contract Amendment (Jessica Garcia)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment No. 1 to the Professional Services Agreement with Jessica Garcia to continue providing school-based behavioral health counseling services at the Quilcene School District for the 2025-2026 school year. The amendment extends the contract period and authorizes an additional $22,200 in funding, which is fully covered by a state grant from the Department of Health (DOH).

Key Points

  • The agreement covers behavioral health counseling services provided one day per week in the Quilcene School-based Health Center (SBHC).
  • The contractor, Jessica Garcia, LMHC, provides drop-in and scheduled individual counseling on issues such as substance misuse, anger management, stress, conflict resolution, and crisis events.
  • The original contract expired June 13, 2025, according to the Prosecuting Attorney review, who notes that case law states an expired contract cannot be amended (requiring a new contract). Risk Management is proceeding as a sole-source amendment.
  • The contractor must collaborate with the SBHC team and school professionals and provide a yearly report on client utilization and outcomes to the SBHC Advisory Board.

Financials

  • Amendment 1 amount: $22,200.00 (additional amount).
  • Original contract amount: $22,200.00 (from 2024-2025 contract).
  • Total contract value (for both years): $44,400.00.
  • Funding Source: Fully funded through a grant from the Washington State Department of Health (DOH), SBHC Operations in support of mental and behavioral health.
  • Cost structure: $600.00 per day for one day per week of service.
  • The total cost increase is $22,200.00 for the 37 weeks of the 2025-2026 school year.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-08-25: Amendment 1 start date.
  • 2026-06-12: Amendment 1 end date (37 weeks).

Next Steps

  • JCPH management requests approval of Amendment No. 1.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Division Director
  • Jessica Garcia - Contractor (LMHC)
  • Quilcene School District #48
  • Washington State Department of Health (DOH)

Therapeutic Courts Funding Increase (Salish Behavioral Health Organization)

Topic Summary

The Jefferson County Superior Court is requesting approval for an amendment to its contract with the Salish Behavioral Health Organization (SBHO). This amendment increases funds for the Jefferson County Therapeutic Courts by $5,000, bringing the total contract value from $10,000 to $15,000, and extends the contract end date by one year to December 31, 2025. These reimbursement funds are specifically designated for incentives used within the Therapeutic Courts program.

Key Points

  • The contract is for the provision of funds to the Jefferson County Therapeutic Courts for incentives.
  • The amendment increases the total contract amount from $10,000 to $15,000.
  • The contract is extended from December 31, 2024, to December 31, 2025.
  • The purpose of the Therapeutic Courts program funding is to ensure the provision of substance use treatment and recovery support services for Jefferson County.
  • Funds are provided via the Criminal Justice Treatment Account (CJTA).
  • Mandate on Medication-Assisted Treatment (MAT): The therapeutic court must allow the use of all Federal Drug Administration (FDA)-approved medications for opioid use disorder (MOUD) as medically appropriate; the court cannot require discontinuation or titration of MOUD as a condition of participation or graduation (RCW 71.24.580).

Financials

  • Additional funding requested: $5,000.
  • Total contract amount as amended: $15,000.
    • $10,000 allocated for 2024 (Criminal Justice Treatment Account).
    • $5,000 allocated for 2025 (Criminal Justice Treatment Account).
  • Funding Source: Criminal Justice Treatment Account (CJTA).
  • Purpose of funding: Incentives for Therapeutic Courts.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024-01-01: Amended Contract start date (retroactive for 2024).
  • 2024-12-31: Original contract end/2024 allocation period end.
  • 2025-01-01: 2025 allocation period begins (per amendment).
  • 2025-12-31: Amended contract end date.

Next Steps

  • Approval of the agreement amendment is recommended.

Sources

  • Rebecca Marriott - Therapeutic Courts Coordinator
  • Salish Behavioral Health Organization (SBHO)
  • Criminal Justice Treatment Account (CJTA)
  • RCW 71.24.580, RCW 2.30.030 (CJTA statutes)

Amendments to PHUGA Sewer Ordinance to Define Availability

Topic Summary

Jefferson County is pursuing amendments to the PHUGA Sewer Utility Code (JCC Title 13, specifically JCC 13.02.010 and JCC 13.04.010) to clarify when sewer service is considered "available" to a property. This clarification is critical because the definition determines when "transitional rural zoning" (JCC 18.19) turns off and higher-density urban growth area (UGA) standards (JCC 18.18) become effective. The need for precision arose as the PHUGA sewer system is anticipated to begin operating on September 8, 2025.

Key Points

  • The proposed ordinance clarifies the definition of "available or availability" in the PHUGA (Irondale and Port Hadlock Urban Growth Area) sewer code.
  • This definition governs the switch from transitional rural zoning (Chapter 18.19 JCC) to standard UGA zoning (Chapter 18.18 JCC), allowing for urban level development, which is necessary for creating affordable housing.
  • New Definition of "Available": The proposed amendment clarifies that "available or availability" means the PHUGA sewer system is located within 200 feet of an existing sewer collection line via public rights-of-way, utility easements, or other routes discretionary to the director.
  • This definition standard is intended to maintain the former "200 foot rule" originally in JCC 18.19.
  • Connection Requirements (Table 4-1):
    • Connection is not required if sewer is not "available," even for major modifications or new structures.
    • Connection is required when sewer is "available" for: failing single-family residences/duplexes, new single-family residence/duplexes, existing multifamily dwellings (regardless of adequacy status), new multifamily dwellings, and non-residential structures using ≥ 1 ERU per month (regardless of adequacy status).
    • Connection is not required for adequate existing single-family residences/duplexes, or modification/addition without plumbing in the case of adequate OSS/existing structure status.
  • The original lack of sewer availability was deemed noncompliant with the Growth Management Act (GMA) by the Western Washington Growth Management Hearings Board in 2008 (ICAN v. Jefferson County).
  • The core area sewer construction began in 2023. Operation is expected to start on September 8, 2025, which will trigger the zoning change in available areas.
  • The proposed ordinance removes extraneous language in JCC 13.04.010 deemed to be a "source of potential confusion."

Financials

  • Expect additional staff time for training.
  • A "slight productivity increase" is expected due to greater clarity in applying the transitional zoning requirements.
  • No other significant fiscal impact specified.

Alternatives

  • None specified. The discussion centers on clarifying the existing legislative intent and resolving ambiguities in the code language.

Community Input

  • None present in the current document, but the proposed ordinance is subject to a public hearing.
  • The Irondale Community Action Neighbors (ICAN) litigated the UGA zoning previously (Case No. 07-2-0012, 2008).

Timeline

  • 1998: GMA Comprehensive Plan first adopted, initiating PHUGA planning.
  • 2004: PHUGA adopted via legislation.
  • 2008-02-08: Growth Board issued Final Decision and Order finding UGA non-compliant due to lack of sewer plan/funding.
  • 2009-03-23: Ordinance No. 03-0323-09 ratified UGA zoning with transitional rural overlay.
  • 2023: Construction of sewer core area began.
  • 2024-11-18: Ordinance No. 07-1118-24 adopted JCC Title 13 (Sewer Utility Code).
  • 2024-12-09: Ordinance No. 09-1209-24 amended Titles 13, 18.18, and 18.19.
  • 2025-08-04: Workshop date scheduled for proposed code changes.
  • 2025-08-18: Proposed Public Hearing date (10:45 a.m.).
  • 2025-09-08: Sewer system expected to begin operating.

Next Steps

  • Staff recommends approving a hearing notice for the public hearing on August 18, 2025.
  • Subsequent decision and adoption of the ordinance by the Board of Commissioners.

Sources

  • Monte Reinders, AICP - Director, Public Works
  • Mo-chi Lindblad - Principal Planner, Community Development
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Irondale Community Action Neighbors (ICAN) v. Jefferson County, Case No. 07-2-0012 (WWGMHB)
  • RCW 36.70A.110 (Growth Management Act)
  • JCC 13.02.010, JCC 13.04.010, JCC 18.18, JCC 18.19

Jury Fee Voucher Approval

Topic Summary

Jefferson County District Court Jury Manager is requesting approval of a Jury Fee Voucher totaling $1,033, covering costs incurred for mileage and daily fees for reporting jurors in July 2025. This total specifically covers one District Court jury trial held mid-month.

Key Points

  • The voucher totals $1,033.00 for jury costs in July 2025.
  • The costs cover mileage rates and $15.00 per day for reporting jurors.
  • Jefferson County Superior Court had zero jury trials in July 2025.
  • District Court had one submitted jury trial (Case # 25-013822/1) on July 17th-18th, 2025.

Financials

  • Total fiscal impact: $1,033.00.
  • Account to be charged: D.C. 51240 490121 (District Court).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-07-17 through 2025-07-18: District Court jury trial occurred.
  • 2025-07-22: Voucher Date.

Next Steps

  • The Board of County Commissioners is recommended to approve payment of the voucher.

Sources

  • Ann Kolbe - District Court Jury Manager

Noxious Weed Control Agreement with USDA Forest Service

Topic Summary

The WSU Extension - Noxious Weed Control Board is seeking approval for a Participating Agreement (25-PA-11060900-106) with the USDA Forest Service, Olympic National Forest, to coordinate and standardize noxious weed control efforts. The five-year project aims to stop the spread of invasive plants, reduce existing populations, and assist with habitat restoration across jurisdictional boundaries on the Olympic Peninsula. The U.S. Forest Service (USFS) will provide up to $27,500 in reimbursement funds, requiring a county match of $8,390.27.

Key Points

  • Goal: Stop the spread of noxious weed species, reduce existing populations, and prevent new introductions.
  • Objective: Coordinate and standardize control efforts across jurisdictional boundaries to minimize negative impacts on habitats, public health, and recreation.
  • The project is a continuation of current efforts in Jefferson County and adjacent federal lands, formalizing cooperation between the Jefferson County Noxious Weed Control Board (JCNWCB) and the U.S. Forest Service (USFS).
  • The JCNWCB will conduct/supervise survey, identification, control (eradication consistent with USFS policy), and disposal of noxious weeds on federal lands and adjacent lands that impact federal lands.
  • The JCNWCB must provide monthly communication during inventory/treatment season (May 1 - September 30) and annual progress reports.
  • The JCNWCB is also required to assist with restoration activities (seeding/planting) as time allows, coordinated by USFS staff utilizing appropriate plant material and tools provided by USFS.
  • USFS Obligations: Reimburse JCNWCB for actual expenses (up to $27,500.00), provide a Program Manager, organize planning meetings (annually between March 1 and June 1), provide Washington Conservation Corps crews or SCA interns when available, and provide a USFS radio for communications and safety.

Financials

  • Total USFS reimbursement (Cash to Cooperator): Up to $27,500.00.
  • Total Project Value: $40,898.52.
  • JCNWCB Match (Cooperator Non-Cash Contribution): $8,390.27 (20.51% of Total Project Value).
  • USFS Contribution (Total): $32,508.25 (includes $5,008.25 in non-cash/in-kind contributions for labor/materials/overhead).
  • Funding Source: Secure Rural Schools authority (Resource Advisory Committee) for watershed ecosystem enhancements.
  • JCNWCB Match Source: Fund #109 (WSU Extension - Noxious Weed Control Board).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Agreement effective date: Date last party signs.
  • Agreement expires: 2026-02-28.
  • JCNWCB was approved for funding in November 2024.
  • Annual meetings between USFS and JCNWCB must occur between March 1 and June 1.

Next Steps

  • The Board of County Commissioners (BoCC) is recommended to approve the contract.

Sources

  • Sophie DeGroot - Noxious Weed Control Coordinator
  • USDA Forest Service, Olympic National Forest (U.S. Forest Service)
  • Secure Rural Schools and Community Self-Determination Act of 2000 (Public Law 106-393)
  • Wyden Amendment (Public Law 105-277, Section 323)

Big Quilcene River Bridge Replacement and Floodplain Project (MOA)

Topic Summary

Jefferson County is seeking approval for a complex Memorandum of Agreement (MOA) with the Jamestown S’Klallam Tribe (JST) and the Hood Canal Salmon Enhancement Group (HCSEG) regarding the Big Quilcene River Bridge Replacement Project. The project aims to replace the Linger Longer Road Bridge, address chronic flood disasters (11 since 1982), and restore critical salmon habitat in the Big Quilcene River near Quilcene. The MOA outlines the parties' cooperation, assigns JST primary responsibility for bridge and floodplain construction using secured grant funding ($39.1 million), and formalizes the transfer of 53.06 acres of County-owned floodplain property to JST.

Key Points

  • Project Scope: Includes the Bridge Phase (new 1,040-foot bridge on Linger Longer Road) and the Floodplain Phase (salmon habitat restoration, removal of north levee, river channel restoration).
  • Public Purposes: Flood control (mitigating closures of Linger Longer Road, reducing flood heights), salmon restoration (restoring historical meandering channel, increasing productivity for ESA-listed species), enhancing public safety, and risk reduction.
  • Land Ownership: The County owns 53.06 acres of parcels ("County-owned Properties") that will be transferred to JST for use in the Project (Section 18). HCSEG owns 38.2 acres, and JST owns 0.56 acres.
  • JST Obligations: Lead construction of both phases, perform grant management alongside HCSEG, secure County approval for project designs, oversee construction, and require contractors to name the County as an additional insured party.
  • County Obligations: Transfer 53.06 acres of County-owned Properties to JST (as authorized by RCW 39.33.010), issue a General Permit for the Floodplain Phase within 10 business days of receiving final documents, accept ownership and maintenance responsibilities for the new Linger Longer Road and Replacement Bridge upon completion/acceptance, and conduct a public outreach open house (Section 14(c)(x)).
  • Transfer of Properties (Section 18): The transfer property parcels (totaling 53.06 acres) will be subject to a Treaty Rights Easement (Appendix 4-B) for the benefit of all Treaty of Point No Point Tribes, and a Public Access Covenant (Appendix 4-C) (Recreation uses only, motorized uses prohibited, daylight hours only).
  • 100-Year Flood North Boundary (Section 19): HCSEG notified the County on May 26, 2025, that efforts to purchase all properties within the North Boundary condition were unsuccessful due to property owners being unwilling/unable to sell, despite commercially reasonable efforts.
  • South Setback Levee Revision (Section 20): HCSEG will purchase the Wilson-Knutzen Property (331 Rodgers Street); JST will then move the South Setback Levee tie-in point downstream (eliminating 250 ft of Muncie Ave/300 ft of Rodgers St) and construct a cul de sac, parking lot, and trail. HCSEG provides reforestation.
  • Dispute Resolution (Section 24): Disputes are subject to mandatory, binding arbitration (Chapter 7.04A RCW procedures), preceded by good-faith negotiation. This constitutes a mutual limited waiver of sovereign immunity between the County and JST (Section 25) solely for enforcing the dispute resolution provisions.

Financials

  • Total Secured Grant Funding: $39,145,699.07 (JST and HCSEG combined).
  • Funding breakdown:
    • RAISE Grant (JST): $24,999,801.21 (for Bridge & Floodplain construction)
    • Tribal Bridge Program (JST): $12,286,665.07
    • SRFB/NFWF/Other Grants (HCSEG): $1,859,233.00 (for design/permitting)
  • County Cost: The County is responsible for paying closing costs over $5,000, estimated at about $7,000 total (meaning the County pays approximately $2,000). The County pays for title reports for its transferred parcels.

Alternatives

  • The MOA is the result of years of collaborative exploration, including reviewing 18 roadway alignment alternatives. The current design (Replacement Bridge on Linger Longer Road spanning the floodplains) was the preferred alternative.
  • An alternative involved an avulsion channel that ended in scrub brush and would have taken years to mature ("zero sum").

Community Input

  • Extensive stakeholder consultations (2013-2018) involved over 20 primary groups, including three shellfishing tribes, WSDOT, WDFW, utility companies, and various local groups (e.g., Quilcene Conversations, Quilcene Trails Group).
  • Outreach attempts to 46 landowners in the lower mile (2017) included individual door-to-door meetings (43 of 46 met). Landowners concerned about noise, traffic, and increased flooding but generally favored restoration efforts that minimized disruption.
  • The County is obligated to conduct an open house at the Quilcene Community Center within 30 days after the MOA effective date. The purpose is strictly information dissemination, not receipt of public comments on the pre-approved design.
  • HCSEG must amend its outreach plan to send written notice to all addresses in the project reach 7 days before any disruptive construction activity.

Timeline

  • 1994: County enters settlement with WDFW requiring partnership on habitat protection.
  • 2004: Feasibility Study initiated by County.
  • 2013-2018: Extensive stakeholder consultation and design development.
  • 2024-02-07: Quitclaim Deeds transferring Trust Lands to the County were executed (for Quimper project example).
  • 2025-02-28: JST accepted general permit conditions for the Bridge Phase (authorizing start of work).
  • 2025-07-28: Proposed discussion/potential action date.
  • Start of construction: Bridge Phase is permitted to start; Floodplain General Permit to be issued within 3 business days of fully executed MOA and contracts.
  • Within 30 days of Effective Date: County must conduct public outreach open house.

Next Steps

  • The Board is recommended to approve the attached MOA.

Sources

  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Josh Peters - County Administrator
  • Randy Johnson - Habitat Program Manager, JST (Contact)
  • Gus Johnson - Habitat Program Manager, HCSEG (Contact)
  • W. Ron Allen - Tribal Chair/CEO, JST
  • Mendy Harlow - Executive Director, HCSEG
  • Eric Kuzma - Deputy Public Works Director (Contact)
  • Big Quilcene River Bridge Replacement Final Design Report (ESA and Otak, 2024)
  • RCW 39.33.010 (RCW authorizing property transfer for public benefit)
  • RCW 77.55.181 (SEPA Exemption for fish habitat enhancement)
  • Treaty of Point No Point (12 Stat. 933, 2 KAPP 674 (1855))
  • RAISE Grant (USDOT-FHWA Award No 693JJ32440345)

JCHS Cultural Heritage Special Series

Topic Summary

The County is scheduling a special presentation by the Jefferson County Historical Society (JCHS) regarding cultural heritage, fulfilling an objective in the County's Strategic Plan to celebrate local culture and heritage. The presentation will kick off a lecture series, providing an overview of JCHS's recorded and upcoming programs and how they can be accessed online.

Key Points

  • The presentation satisfies Objective 6.A. of the County’s Strategic Plan (celebrating culture, heritage, and diversity).
  • The presentation is the kickoff for the cultural heritage lecture series previously approved by the Commissioners.
  • Content will include an overview of JCHS recorded programs available online and information on upcoming programs.

Financials

  • The underlying agreement for the lecture series was previously approved in the amount of $1,200 for 2025.
  • Costs for the discussion workshop are negligible.

Alternatives

  • None specified.

Community Input

  • None present, the event is public-facing per the mandate.

Timeline

  • 2025-06-23: Commissioners approved the agreement with JCHS.
  • 2025-07-28 (2:00 p.m.): Scheduled presentation.

Next Steps

  • The Board is recommended to listen to the presentation and participate in discussion.

Sources

  • Josh Peters - County Administrator
  • Tara McCauley - JCHS Director
  • Jefferson County Historical Society (JCHS)

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