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Department of Ecology Local Solid Waste Financial Assistance Agreement

Topic Summary

Jefferson County Public Works (JCPW) is requesting approval for a two-year grant agreement (2025-2027 biennium) with the Washington State Department of Ecology (Ecology) to partially fund the County's recycling program. The grant focuses on planning and implementation activities, specifically contracting for recycling center and drop box services. The primary goal is to increase the amount of material collected for recycling and diverted from disposal.

Key Points

  • The agreement funds implementation of solid waste programs consistent with the County's solid waste management plan, authorized by the Model Toxics Control Act (Chapter 70.105D RCW).
  • The project supports County Goal #3 (sustainable resource utilization) and County Goal #9 (seeking non-local sources of revenue).
  • The scope of work (Task 1: Recycling Operations) involves contracting with Skookum Contract Services to operate the Jefferson County Recycling Center and associated drop box services.
  • This contract covers collection, processing, marketing, and delivery of recyclable materials to buyers.
  • Collection sites covered under this agreement include: Recycle Center (Transfer Station), Port Hadlock (Elkins Road), Quilcene Rural Drop Box Facility, Port Ludlow Village Center, Chimacum Creek Primary, and Kala Point.
  • The expected outcome for this task is the collection of 1,290 tons of solid waste for recycling.
  • Eligible costs include staff salaries and benefits (with indirect costs up to 30%), and contractor costs.
  • Ineligible costs include collection/disposal costs for materials marketed for recycling/reuse (unless approved by Ecology), certain overtime, costs covered by product stewardship organizations, costs for unapproved training/workshops/conferences, and costs for unapproved membership in organizations.
  • If market conditions lead to the disposal of collected materials, the Recipient (JCPW) must notify Ecology immediately, which may lead to denial of new costs, repayment of reimbursed costs, or contract termination.

Financials

  • Total Project Cost: $473,355.00
  • Total Eligible Cost: $326,772.00
  • Ecology Share (Grant Revenue): $245,079.00
  • Recipient Share (Local Match Required, 25%): $81,693.00
  • Funding Source: Model Toxics Control Operating Account (MTCOA) [State Fund FD, 100% of Ecology Share]
  • Matching funds are provided from the Solid Waste budget (Fund # 401-000-010).
  • Funding Period: July 1, 2025 (Effective Date) through June 30, 2027 (Expiration Date).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-07-01: Effective Date of Agreement
  • 2025-07-21: Agenda Date for Board approval
  • 2027-06-30: Expiration Date of Agreement

Next Steps

The Board of Commissioners is recommended to approve and sign three copies of the Agreement and return them to Public Works for final processing by the Washington State Department of Ecology.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager, Jefferson County Public Works
  • Josh Peters - County Administrator
  • Heidi Love Eisenhour - County Commissioner (Authorized Signatory)
  • Peter Lyon - Solid Waste Management Program Manager (Department of Ecology)
  • Lacy Kooiman - Project Manager/Financial Manager (Department of Ecology)
  • Skookum Contract Services (Contracted Operator)
  • Model Toxics Control Act (Chapter 70.105D RCW)

Developmental Disabilities Community Services Program Agreement (DSHS)

Topic Summary

Jefferson County Public Health (JCPH), acting as the Intellectual and Developmental Disabilities (IDD) program, is seeking Board approval for a County Program Agreement with the Washington State Department of Social and Health Services (DSHS). This agreement covers the provision of IDD services for county residents through DSHS’s Developmental Disabilities Community Services (DDCS), formerly known as the Developmental Disabilities Administration (DDA). The agreement spans one year (FY 2026) with a maximum authorized amount of $1,064,066.00.

Key Points

  • JCPH will use the funds to reimburse external providers for direct services, including Supported Employment (Individual and Group), Community Inclusion (CI), and Child Development Services (CDS/birth-to-three services).
  • Funds also support provider trainings, family supports, and community outreach/education (referred to as "Additional Consumer Services").
  • Despite the agency's name change to DDCS, the contract currently uses the former name "DDA," which DSHS confirms will not affect the agreement.
  • The purpose is to advance state legislative policy (RCW 71A.14) for a coordinated, comprehensive local service program for individuals with developmental disabilities.
  • JCPH must comply with detailed requirements regarding Client eligibility, coordinator qualifications (minimum five years training/experience), administration/fiscal responsibility, background checks for staff/subcontractors, and oversight of qualified service providers.
  • The County must maintain written policy procedural manuals for information systems, personnel, and accounting/finance.
  • DD Advisory Board members cannot have a financial conflict of interest with the County or its subcontractors providing training or support services under this agreement.
  • Employment services (IE and GSE) must support Clients working towards a living wage, ideally averaging 20 hours of community work per week (86 hours/month).
  • Service providers must submit six-month progress reports to the Client/CRM/guardian within 30 days summarizing progress toward the Client’s goal.
  • If a Client in an employment program has not obtained paid employment within six months, additional strategies (e.g., technical assistance, changing providers, additional resources) must be developed and documented.
  • The agreement establishes protocols for Outcome Payments, including payments to providers for placing high acuity transition students in competitive integrated jobs (minimum 10 hours/week).
  • Reimbursement for Child Development Services must follow regulations implementing the Individuals with Disabilities Education Act (IDEA), Part C.
  • Counties providing Community Information and Education services must include outreach efforts to federally recognized local tribes.
  • County staff must use the ALTSA Web Access (AWA) data system for billing requests, provider maintenance, evaluation dates, and employment outcome information.

Financials

  • Maximum Program Agreement Amount (FY 2026): $1,064,066.00
  • Funding Source: State/Medicaid
  • State-only (FY 2026): $551,096
  • Medicaid (FY 2026): $512,970
  • Expenditure Breakdown:
  • Administration: $97,843 (State: $52,270; Medicaid: $42,766; PASRR: $2,807)
  • Other Consumer Supports (Training, Community Info, etc.): $62,173 (State: $34,195; Medicaid: $27,978)
  • Child Development (CDS): $16,125 (State only)
  • Medicaid Clients (Direct Services): $887,925 (Job Foundation: $6,000; PASRR: $15,859; State: $433,033; Medicaid: $433,033)
  • The funding source is deemed sufficient to provide direct services for eligible county residents.
  • Program Administration costs are capped at 7% unless the DDA Assistant Secretary approves an exception (WAC 388-850).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-07-01: Program Agreement Start Date (FY 2026)
  • 2025-07-21: Agenda Date for Board approval
  • 2026-06-30: Program Agreement End Date

Next Steps

JCPH management recommends approval of this contract agreement.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Josh Peters - County Administrator
  • Heidi Love Eisenhour - County Commissioner (Chair, Authorized Signatory)
  • DSHS Developmental Disabilities Community Services (DDCS) (formerly DDA)
  • RCW 71A.14 (Advance State Legislative Policy)
  • WAC 388-823, 388-825, 388-850, 388-828
  • DDA Policy 6.13 (Provider Qualifications)
  • 42 CFR §455.104
  • Health Care Authority (HCA) (Title XIX administrative authority)

Amendment No. 1 to Washington Conservation Corps (WCC) Agreement WCC-24020

Topic Summary

Jefferson County Noxious Weed Control Board (through WSU Extension) is seeking approval for a no-cost Amendment No. 1 to the existing Washington Conservation Corps (WCC) agreement for noxious weed control services, which runs until September 30, 2025. This amendment performs two primary functions: raising the crew daily rate effective July 1, 2025, and eliminating all references to AmeriCorps participation from the agreement language.

Key Points

  • The amendment specifically removes references to AmeriCorps language, including provisions related to enrollment, scholarships for members, prohibitions on AmeriCorps activities (e.g., legislative influence, partisan politics), and branding requirements.
  • The purpose of the amendment is to increase the daily crew rate from $1,385/day to $1,540/day.
  • Despite the rate increase, the amendment is projected to be "budget neutral" as funds remain in the existing agreement due to staff vacancies or long-term absences of WCC crew members during the current crew year.
  • The original agreement provided for WCC services (crews/Individual Placements) to conduct restoration activities such as invasive control, native species installation, scientific monitoring, and fence work.
  • The total commitment remains $47,090 for staff to perform the noxious weed control work.

Financials

  • Original Contract Amount (Expenditure): $47,090
  • Amendment: No additional funds needed.
  • Crew Rate Change: Increases from $1,385/day to $1,540/day starting the week of July 1, 2025.
  • Funding is listed as Expenditure only, flowing from Fund # 109 (WSU Ext - Noxious Weed Control Board).
  • Indirect costs are included in the SPONSOR share at a standard rate of 5% of direct costs.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-10-01: Original Period of Performance Start Date
  • 2025-07-01: Start date for the increased crew rate (week of July 1, 2025)
  • 2025-09-30: Period of Performance End Date

Next Steps

The Board of County Commissioners (BoCC) is recommended to approve this contract amendment.

Sources

  • Sophie DeGroot - Noxious Weed Control Coordinator (WSU Ext - Noxious Weed Control Board)
  • Monte Reinders, P.E. - Public Works Director
  • Department of Ecology - Washington Conservation Corps (ECOLOGY/WCC)
  • Mark McCauley - County Administrator

Mason County PUD 1 Telecommunications Franchise

Topic Summary

Jefferson County Public Works proposed granting a 25-year nonexclusive franchise to Mason County PUD No. 1 (Grantee) to install, maintain, and operate fiber optic cable and telecommunications facilities within specified County rights-of-way in south eastern Jefferson County. The Board scheduled a public hearing for this matter following the PUD's application and assessment of consistency with JCC requirements.

Key Points

  • The franchise grants permission for Mason County PUD 1 to place overhead and underground facilities (cables, lines, poles, etc.) to provide broadband internet service within the Franchise Area.
  • The Franchise Area is specifically defined as county road rights-of-way located within Section 31, Township 25 North, Range 2 West, W.M., excluding incorporated areas and other County properties.
  • The initial term of the franchise is 25 years.
  • The County conducted findings that determined granting the franchise is consistent with JCC 13.56.080 and generally in the public interest, citing high speed broadband service as an "important and much needed service."
  • Mason County PUD 1 is required to secure a utility permit from the County before commencing any work (JCC 13.56).
  • If PUD 1 Facilities must be relocated or modified to accommodate a County Public Improvement Project (e.g., roads, bridges, public utility systems), PUD 1 must bear its own expense, coordinated with the County. The County must provide 120 days' notice for required relocations for Public Improvement Projects.
  • If a relocation is required by private development (not a County Public Improvement Project) or for the sole benefit of a Third-Party, PUD 1 may require the developer/Third-Party to reimburse all relocation costs.
  • The County reserves the right to impose a fair and reasonable compensation fee for the use of its property in the future ("Compensation Notice"), provided it gives 60 days' notice. Rejection by PUD 1 of such a fee may result in termination of the franchise.
  • PUD 1 must indemnify the County against third-party claims related to the PUD's negligence and maintain minimum liability insurance ($2,000,000 per person/$2,000,000 property damage), or provide reasonable evidence of self-insurance.

Financials

  • Financial Impact: None to the County.
  • Reimbursement: The Franchise requires Mason County PUD 1 to reimburse Public Works for its staff time/expense in developing the Franchise, publishing/posting the public hearing notice, and filing the Franchise with the County Auditor.

Alternatives

  • After the public hearing, the Board may either grant the Franchise or direct Public Works to compile comments and prepare responses for a later review.

Community Input

  • A public hearing is scheduled for Monday, July 21, 2025 at 11:00 a.m. (Hybrid, in-person and virtual), preceded by public notice (RCW 36.55.040).
  • Written testimony is also invited from July 7, 2025, until the end of the public hearing on July 21, 2025.

Timeline

  • 2025-07-09 & 2025-07-16: Notice of Public Hearing published
  • 2025-07-21: Public Hearing scheduled (11:00 a.m.)
  • Within 60 days of adoption: Grantee must file written acceptance, reimburse County expenses for notice/filing, and provide proof of insurance.
  • Term: 25 years from date of adoption.

Next Steps

Public Works will present details, answer questions, and the Board will either grant the franchise or defer action to address comments received. If granted, the Commissioners should sign three copies of the Resolution.

Sources

  • Monte Reinders, P.E. - Public Works Director
  • Joshua Thornton - PW Real Property Specialist
  • Mason County Public Utility District No. 1 (Grantee)
  • JCC 13.56 (County Utility Code)
  • RCW 36.55 (County Franchises)

2026 Budget Goals and Objectives

Topic Summary

The Board of County Commissioners (BoCC) proposes adopting a resolution to establish Budget Goals and Objectives along with Budget Preparation Guidelines for the fiscal calendar year 2026. These guidelines emphasize long-term financial health, utilization of some unreserved General Fund (GF) balance for balancing the budget, limiting GF discretionary spending, and dedicating funds to core county objectives and priorities.

Key Points

  • Goal: Balanced Budget - The 2026 budget must be balanced within available resources, maintaining a focus on multi-year budget forecasting and long-term financial analysis.
  • General Fund Spending Restrictions:
    • Non-discretionary expenditure additions must be submitted using a specific form.
    • Discretionary expenditures shall see no increase, and departments are encouraged to reduce these figures to offset predicted non-discretionary increases.
    • The proposal advocates for a proposed "staffing pause policy" (hiring freeze) to be considered separately.
    • Capital Expenditure limit is set at $10,000; larger expenditures require separate approval.
    • Transfers from GF to other funds must be set to zero budget and only requested via the General Fund Financial Assistance Policy.
  • GF Priorities / Extraordinary Revenue: Available GF revenues (like PILT) will continue to support BoCC objectives and strategic goals. Excess GF revenue (from volatile sources like timber revenues) will first backfill revenue shortfalls, and any remainder may be dedicated to: Capital Improvement Programs, other one-time costs (including staffing for retirement transitions), and additional reserves.
  • Property Taxes: Growth in GF, Road Fund, and Conservation Futures Fund property taxes shall not exceed the statutory 1% limit plus new construction revenues.
  • Road Fund: The road fund diversion to GF will maintain at $520,000 for the Preliminary Budget, designated solely for road traffic safety enforcement. This is subject to review for the final recommended budget.
  • Road Funding (PILT/SRS): PILT funds transferred from the GF to the Road Fund will match the proposed budget amount intended to mitigate a projected reduction of $750,000 in Secure Rural Schools (SRS) federal funding.
  • Other Funds (Non-GF): Budgets must be balanced, and any increases (including wages/benefits) must be absorbed via available resources or offsetting cost reductions within that fund. Reserves must align with targets set by Resolution 41-19, and plans must be submitted to restore reserves if below target.
  • Port Hadlock Sewer Fund: The County plans to establish a replacement reserve and emergency fund of at least $500,000 for the Port Hadlock Sewer, targeting deposits of up to $250,000 in both 2025 and 2026, primarily using construction sales tax revenue generated by the project.
  • County Priorities: Priority for budget focus is explicitly stated as "maintain what we have."

Financials

  • Property Tax Growth: Capped at 1% plus new construction.
  • Road Fund Diversion to GF: $520,000 (earmarked for traffic safety enforcement).
  • Road Fund PILT Transfer: Amount set to mitigate $750,000 reduction in SRS funding.
  • Port Hadlock Sewer Reserve Target: Not less than $500,000 (funding via $250,000 deposits in 2025/2026).
  • Capital Expenditure Limit: $10,000 (requiring approval process above this amount).
  • GF Unreserved Fund Balance: Up to half of the estimated unreserved year-end 2025 balance is available, if needed, to balance the GF budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-07-21: Proposed adoption date of the Resolution.
  • 2025-09-02: Deadline for departments to submit Preliminary Budgets to the County Auditor.
  • 2025-09-30: County Administrator/Finance Director provide Preliminary Budgets to BoCC.
  • October 2025: Departments scheduled to present proposed budgets to BoCC.
  • 2026: Fiscal year covered by the budget under resolution.

Next Steps

The Board is recommended to adopt the proposed Resolution establishing the Goals and Objectives with Budget Preparation Guidelines for the 2026 Annual Budget.

Sources

  • Judy Shepherd - Finance Director
  • Josh D. Peters - County Administrator
  • Jefferson County Resolution No. 32-10 (Special Purpose Tax levy resolution for sales tax)
  • Jefferson County Resolution No. 41-19 (Fund reserve targets)
  • RCW 43.70.512 (FPHS Intent)

Grants Administrator Workshop Report

Topic Summary

The Grants Administrator is holding a workshop to report on countywide grant revenue, administration activities for 2024/2025, and discuss establishing future priorities aligned with the County’s Strategic Plan. The report highlighted significant Federal and State grant revenue secured in 2024 and emphasized the need for realism regarding grant timelines, collaboration for large projects, and managing administrative load.

Key Points

  • 2024 Revenue Highlights: Total Federal and State grant revenue reported for 2024 exceeded $22.28 million ($17.16M Federal + $5.11M State).
  • Major Federal Funding (2024):
    • US Dept of Treasury – ARPA COVID: $11,734,621 (including $11.7M for Hadlock sewer, across 5 contracts).
    • Federal Highway Administration: $2,825,708 (across 8 contracts, including Naylor Creek & Gibbs Lake culverts).
    • Department of Health and Human Services: $1,119,483 (across 23 contracts).
  • Major State Funding (2024):
    • County Road Administration Board: $1,458,597 (including Center Rd. Overlay of $1,244,200).
    • Nurse Family Partnership: $702,000.
    • State Dept. of Commerce (DCD planning/Comp plan): $501,529.
    • Recreation & Conservation Office (ODT Connection): $259,371.
  • Current Efforts/Applications (2024/2025): Active efforts include a Community Wildfire Defense Grant application (Forest Service), Water Quality Combined Funding application (Ecology, for Septage Receiving Facility Expansion), and preparation of a Congressional Directed Spending (CDS) request for the Mason Street Project (Habitat for Humanity partnership).
  • Grant Complexities: Challenges include establishing realistic timelines, managing braided funding requirements for costly projects, high administrative overhead for departments, subrecipient development/risk, and collaboration with diverse stakeholders.
  • Strategic Alignment: Priorities focus on projects consistent with the 2024-2028 Strategic Plan goals:
    • Community Resilience (CWDG, EDA Disaster Resilience).
    • Economic Vitality (Recompete, Early Learning facility).
    • Housing Accessibility (CHG analysis, infrastructure support for LAMIRDS/Mason Street project).
  • Immediate Goals for Administration: Prepare the County Schedule of Expenditures of Federal Awards and State Financial Assistance for the SAO audit, host an annual countywide Grants Workgroup, develop a Grants Management Manual, and implement the Tyler grant module.
  • Improving County Revenue Focus: Staff recommends exploring opportunities to incentivize building by focusing grant efforts on infrastructure development in LAMIRDS (Limited Area of More Intensive Rural Development) and supporting private industry expansion/retention.

Financials

  • Total Grant Revenue (2024): $22,282,508 (Federal: $17,165,708; State: $5,116,800).
  • US Dept of Treasury ARPA funding included $11,734,621, with $11.7M allocated to the Port Hadlock sewer project.
  • No direct fiscal impact for the workshop itself ("No fiscal impact at this time").

Alternatives

None specified.

Community Input

The presentation mentions supporting stakeholders who are elevating identified goals (housing, economic vitality).

Timeline

  • 2024: Grant revenue highlights reported
  • 2024–2025: Current grant writing/administrative efforts
  • 2028: Longest contracted ending date listed for current grants (ARPA, USDA Rural Development)

Next Steps

The Board of Commissioners (BOCC) is recommended to participate in the workshop to support collaborative efforts.

Sources

  • Amanda Christofferson - Grants Administrator
  • Josh Peters - County Administrator
  • 2024-2028 Strategic Plan (referenced)
  • US Dept of Treasury – (ARPA COVID, AL NA)
  • Federal Highway Administration (FHWA, AL NA)
  • Department of Health and Human Services (HHS, AL NA)
  • County Road Administration Board (CRAB, AL NA)
  • Nurse Family Partnership (NFP, AL NA)
  • WA State Department of Commerce (DOC, AL NA)
  • Recreation & Conservation Office (RCO, AL NA)

Behavioral Health 1/10th of 1% Sales Tax Fund Agreement with OESD #114

Topic Summary

Jefferson County Public Health (JCPH), acting as the fund manager for the Behavioral Health 1/10th of 1% Sales Tax Fund (Fund 131), is requesting approval for a $154,300.41 Professional Services Agreement with the Olympic Educational Service District #114 (OESD). This agreement tasks OESD with providing school-based mental health counseling services to children and youth in the Port Townsend, Chimacum, Quilcene, and Brinnon school districts for the 2025-2026 school year.

Key Points

  • OESD #114 will provide mental health, intervention, and treatment services in the schools (grades K-12) for students with behavioral health issues.
  • Service allocation across school districts: Brinnon (1 day/week), Quilcene (1 day/week), Chimacum (1.5 days/week), and Port Townsend (2.5 days/week).
  • Service Utilization Split: 85% of staff time must be spent on clinical services, while 15% is reserved for charting, travel, or meetings.
  • Staffing requirements mandate the use of licensed therapists, therapist associates, or licensed social workers/associates who consistently work at the assigned sites.
  • Services provided must address issues including anger management, depression, stress, suicidal feelings, grief, abuse, eating disorders, domestic violence, crisis events, substance use, and mental illness.
  • Counselors must provide education, support, and consultation to school staff.
  • Service tracking requires Counselors to provide program data (Behavioral Health issues, intervention types) to the SBHC data base system facilitated by Kitsap Public Health District. JCPH's Epidemiologist maintains access to this data base for quarterly and yearly outcome reporting.
  • Match Policy: The funding uses County sales tax revenue (1/10th of 1%). If match funds are requested by OESD for other grants, JCPH retains the "first right to use" these funds for County priorities. OESD must receive prior authorization from the County Administrator to use Fund 131 money as match, ensuring compliance with federal/state match regulations (e.g., Medicaid/Title XIX rules).

Financials

  • Total Contract Amount (Expenditure): $154,300.41
  • Funding Source: Behavioral Health, 1/10th of 1% Sales Tax Fund (Fund # 131).
  • OESD Breakdown of Costs (from Fund 131):
    • Sub-Total Personnel: $137,840.00
    • Sub-Total Operating Costs (Supplies, Prof. Development): $2,433.10
    • Admin (10% limit): $14,027.31
  • Total Cost (including OESD match in Personnel): $179,378.41
  • The contract includes a provision that funding is subject to availability of County sales tax revenue and may be renegotiated if revenue decreases.

Alternatives

  • The Professional Services Agreement resulted from an RFP process. No alternatives are presented in the analysis.

Community Input

  • The Behavioral Health Advisory Committee recommended the services and funding to the BoCC.

Timeline

  • 2025-07-01: Contract Start Date
  • 2025-07-21: Agenda Date for Board approval
  • 2026-06-30: Contract End Date
  • Annually: OESD must attend one Behavioral Health Advisory meeting to present a progress report.

Next Steps

JCPH management recommends approval of the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director, Interim BH County Coordinator
  • Olympic Educational Service District #114 (OESD) (Contractor)
  • Behavioral Health Advisory Committee
  • Fund 131 (1/10th of 1% Sales Tax Fund)
  • RCW 42.23 (Local government officers, interest in contracts)

Amendment 4 to Breast, Cervical & Colon Health Program Services Agreement

Topic Summary

Jefferson County Public Health (JCPH), Community Health Division, requests approval for the fourth amendment (Amendment 4) to an ongoing agreement with Public Health of Seattle & King County (PHSKC) for Breast, Cervical, and Colon Health Program (BCCHP) Services. This amendment extends the contract period to June 29, 2026, and increases the potential maximum contract amount by $5,000 to $17,800 to ensure continued screening and referral services for uninsured or underinsured women.

Key Points

  • The agreement provides Breast, Cervical, and Colon Health Care services (screening and referral) to eligible clients who are uninsured or underinsured (deductible over $500) and ineligible for Apple Health (Medicaid).
  • Services include annual exams, Clinical Breast Exams (CBE), problem-focused visits, Pap tests, and HPV tests.
  • Jefferson County Public Health is contracted to serve as an Enrollment Site and provide clinical services.
  • The amendment increases the contract total to $17,800 from the prior maximum of $12,800.
  • PHSKC may, depending on funding availability, increase or decrease the authorized amount for the 2025-2026 period up to a maximum of $5,000.
  • JCPH anticipates serving 6 clients initially, with a maximum of 32 anticipated Breast and Cervical clients (based on the $5,000 maximum funding).
  • The funding source is primarily Federal HSS, CDC, with some State and Other funds. No local General Fund dollars are used.
  • The contract mandates specific client support services by JCPH, including tracking clients for timely follow-up after abnormal results until diagnosis, implementing a re-screening reminder system, and reviewing/certifying non-duplication of work funded by other sources.

Financials

  • Amendment 4 Authorized Increase: $1,000 (Initial).
  • Maximum Amendment 4 Increase (for 2025-2026 period): $5,000.
  • New Contract Total Authorized Amount: $17,800 (up from $12,800).
  • Funding Source: Federal funding from the Department of Health and Human Services (DHHS), Cancer Prevention and Control Programs (AL 93.898), WA DOH Settlement, and WA DOH - Komen.
  • Funding Breakdown (New Totals after Amendment 4):
    • FEDERAL: $15,865.15
    • COUNTY: $1,070.10
    • OTHER: $864.75
    • STATE: $0
  • County Fund # is 127.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-06-30: Amendment Effective Date
  • 2026-06-29: New Contract End Date

Next Steps

JCPH management recommends approval of Amendment 4.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Public Health of Seattle & King County (PHSKC)
  • DHHS, Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations (AL 93.898)

Amendment No. 5 to Consolidated Contracts with WA Dept of Health (DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 5 to the 2025-2027 Consolidated Contract (ConCon) with the Washington State Department of Health (DOH). This amendment increases the total contract consideration by $17,023 (bringing the total to $3,185,889) and primarily modifies the Sexual & Reproductive Health Program (SRHP) Statement of Work (SOW) to extend the service period and incorporate new federal Title X funding.

Key Points

  • The overall purpose of the Consolidated Contract is to provide public health services to Washington State residents, ensuring compliance with state and federal grant requirements across multiple funded programs.
  • Sexual & Reproductive Health Program (Task 1):
    • The SOW is amended to extend the period of performance from June 30, 2025, to March 31, 2026.
    • An additional $17,023 in Title X federal funding (AL 93.217) is added for the period April 1, 2025 – March 31, 2026.
    • Services must comply with the Washington State SRHP Manual and Title X federal requirements, excluding abortion and related surgical procedures.
    • LHJs must prioritize community education/outreach efforts toward increasing equity, targeting specific priority populations (Teens, uninsured/underinsured, low-income, rural, Hispanic, BIPOC).
    • LHJs must collect and submit Clinic Visit Record (CVR) data electronically monthly; CVR data elements are changing in 2024.
  • Other Notable SOW Revisions (Amendment 4 included details):
    • Infectious Disease-Syndemic Prevention Services-SSP: Increased by $40,556 (including $15,000 for Public Health Supply Vending Machines); total allocation $144,806. This program supports harm reduction services for people who use drugs (PWUD), including Syringe Services Programs (SSP) and harm reduction care navigation.
    • OSS LMP Implementation: Funds shifted between state allocation codes (no change to total allocation of $43,020) to support on-site sewage system local management plan implementation, database maintenance (Energov, API integration), and low-income homeowner inspection rebates/incentives (up to $350).
    • Public Health Infrastructure Grant (PHIG): Total allocation remains $150,300 for workforce development (recruiting, hiring, training, equipment). Pre-approval is required for contracting, and equipment over $5,000 (federal definition) or $10,000 (DOH instruction/PHIG definition).

Financials

  • Total Contract Consideration (Revised): $3,185,889
  • Increase via Amendment 5: $17,023
  • New Funding Source: FFY25 FPHPA Title X Family Plan (Federal/AL 93.217)
  • Total Funding Allocation within ConCon (Exhibit B-5 Summary):
    • Total Federal: $574,526
    • Total State: $2,611,363
  • The general contract is funded by DOH through Federal and State funds (Fund # 127). The general indirect rate for JCPH Public Health is approved at 27.38% (as of Jan 1, 2025).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-01-01: Statement of Work (SOW) activities start for several programs.
  • 2025-04-01: Start date for the new Title X funding period.
  • 2025-06-30: End date for many State Fiscal Year (SFY) 2025 SOW components.
  • 2026-03-31: End date for revised Sexual & Reproductive Health Program SOW.
  • 2027-11-30: End date for PH Infrastructure Comp A1-LHJ SOW.
  • 2027-12-31: Contract End Date.

Next Steps

JCPH Management recommends BoCC approval of Consolidated Contract Amendment #5.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Washington State Department of Health (DOH)
  • Federal Assistance Listing (AL) 93.217 (Family Planning Services/Title X)

Interlocal Agreement (ILA) for Student Assistance Professional Services (Quilcene School District)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment 2 to an Interlocal Agreement (ILA) with the Quilcene School District #48. This amendment extends the cooperative provision of Student Assistance Professional (SAP) services for the 2025-2026 school year, fully funded by Foundational Public Health Services.

Key Points

  • The primary purpose is to extend cooperation between JCPH and the School District to provide SAP services to students, promoting lifelong wellness and increasing access to behavioral health/substance use prevention education.
  • The SAP services are carried out in compliance with the state’s Community Prevention and Wellness Initiative (CPWI) program.
  • The core of the original 2023 agreement was for the District to expend the ILA funds to contribute matching funds to Olympic Educational Services District, 114 (OESD 114) for CPWI SAP services.
  • The agreement includes mutual indemnification clauses, where each party accepts responsibility for its own negligence (RCW 39.34.080).

Financials

  • Amendment Amount (Expenditure): $26,060.00
  • Funding Source: Foundational Public Health Services (FPHS) (i.e., state revenue).
  • The previous Amendment 1 amount (2024-2025) was $25,450.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-09-01: Amendment 2 Start Date (School Year 2025-2026)
  • 2026-08-31: Amendment 2 End Date

Next Steps

JCPH management requests approval of Amendment 2 of the ILA.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Quilcene School District #48 (District)
  • Olympic Educational Services District, 114 (OESD 114) (Sub-contractor/partner)
  • Foundational Public Health Services (FPHS)
  • RCW 39.34 (Interlocal Cooperation Act)

Workshop on Recycling Program Privatization

Topic Summary

Public Works proposes a workshop to discuss shifting the County's recycling program from the current, subsidized model (funded by garbage tipping fees and reliant on drop-off sites) to a privatized, direct fee-for-service system utilizing mixed-material roll carts, consistent with most Washington counties. This transition is motivated by rising operational costs, high contamination rates (up to 30%), reduced mitigating grant funds, significant illegal dumping (41 tons of waste collected in 2024), and a desire to align departmental spending with the higher priorities of waste reduction and reuse articulated in the Solid Waste Management Plan (SWMP).

Key Points

  • Current System Issues:
    • High operational costs for specialized source-separated curbside trucks (nearly double those for roll-cart service).
    • Commodity revenues have not recovered since the China market closure in 2018.
    • Contamination rates at unstaffed drop-off sites (Port Ludlow, Port Hadlock) are problematic (30% for TAP), reducing commodity value and increasing program carbon footprint.
    • Illegal dumping (41 tons collected at PH and PL sites in 2024) increases costs and reduces waste facility revenue.
    • SWMP prioritization is misaligned: two-thirds of tipping fee diversion funds go to recycling (low priority), rather than waste prevention/reuse (high priority).
    • SWAC sentiment regarding eliminating the tipping fee subsidy was split.
  • SWMP Financial Benchmarks (Enterprise Fund): The Solid Waste Enterprise Fund is measured on financial health, environmental stewardship, and social responsibility. Operational balances are healthy, but capital reserves ($546,205 actual vs. $2,361,555 target) are near exhaustion due to anticipated front-end loader replacement.
  • Option A (Retain Status Quo): Requires publishing an RFP for current service model, costs projected at minimum $323,000/year starting April 2026, forcing higher tipping fee increases, or drastic budget cuts ($312,517 total savings potential, including eliminating Solid Waste Education, Low-Income Discount, IDD Employment program, and HHW events).
  • Option B (Recommended Privatization):
    • Transition to curbside mixed-material roll cart service through the UTC G-Cert hauler (Waste Connections).
    • Sunset the tipping fee subsidy starting April 1, 2026; customers pay the provider directly through standardized, yet flexible, rates (tariff).
    • Adopt a Level of Service Ordinance (LOS) to define service types, bin sizes, frequency, and material acceptance.
    • Introduce a low-income rate provision (a state first) via the LOS.
    • Create a recycling drop-off area behind the Transfer Station scales for limited road constraint customers (charging minimum $20 fee by load weight to distribute costs equitably).
    • Reallocate the former recycling subsidy to higher priority waste reduction and reuse programs to soften future garbage fee hikes.

Financials

  • Current Estimated Subsidy (2023-2025 cycle, projected): $653,419 total cost, equalling nearly $13.89 per ton of solid waste, derived from the tipping fee.
  • SW Fund Benchmark (Capital, Jan 1, 2025): Actual $546,205 (Target $2,361,555).
  • SW Fund Benchmark (Operations, Jan 1, 2025): Actual $1,813,199 (Target $1,310,923).
  • Cost of Current Model (Projected): Minimum $323,000 per annum starting April 2026.
  • SWMP Allocation Inconsistency: Recycling ($326,709) receives about two-thirds of diversion funding, overwhelming reduction/reuse ($108,336).

Alternatives

  • Alternative (Option A) Mitigating Cuts (Total Savings: $312,517): Solid Waste Education ($72,073), Low-Income Discount ($53,000), IDD Employment ($63,444), Transfer to Public Health Abatement ($24,000), Quilcene Drop Box (Loss) ($40,000), HHW Collection Events ($60,000).

Community Input

  • Discussions held with the Solid Waste Advisory Committee (SWAC) on July 25, 2024, September 26, 2024 (where SWAC members were split on ending the subsidy), and January 23/March 26/April 29, 2025.
  • Proposed Option B includes retaining BoCC oversight via an Operating Agreement and LOS Ordinance, establishing a SWAC sub-committee for a sustained education campaign, and ensuring a public process for these changes.

Timeline

  • 2025-08-01: New tipping fee of $187.00/ton becomes effective.
  • 2026-03-31: Current recycling contract with Tessera (formerly Skookum) expires.
  • 2026-04-01: Proposed start date for privatization (sunsetting subsidy/discontinuing drop-off service).
  • Future: Upcoming Recycling Reform Act (SB 5284) changes expected to impact program funding.

Next Steps

Public Works recommends the BoCC participate in the workshop and potentially direct staff to proceed with Option B: 1. Notify Tessera of non-extension of contract and drop-off discontinuation (March 31, 2026). 2. Develop an Operating Agreement with Waste Connections for the recycling center. 3. Develop a Level of Service Ordinance.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager, Department of Public Works
  • Solid Waste Advisory Committee (SWAC)
  • Resolution No. 28 23 (Solid Waste Enterprise Fund Benchmarks)
  • 2016 Jefferson County Solid Waste Management Plan (SWMP)
  • Tessera (formerly Skookum Contract Services)
  • Waste Connections (UTC G-Cert hauler)

Administrative and Miscellaneous Agenda Items

Topic Summary

A variety of administrative and routine actions were scheduled for the Board's review, primarily covering payroll/accounts payable authorizations and the acceptance of advisory board paperwork.

Key Points

  • Advisory Board Resignation: The resignation of Kelly Matlock from the Intellectual Developmental Disabilities Advisory Board (IDDAB) was presented, effective immediately. Her term was scheduled to expire March 20, 2026.
  • Payroll Warrants: Approval requested for two payroll events:
    • Dated July 3, 2025, totaling $181,920.45 (Benefits Paid to SOUND HEALTH WELLNESS TRUST via ACH).
    • Dated July 18, 2025, totaling $97,106.78.
  • Accounts Payable Warrants: Approval requested for warrants dated July 14, 2025, totaling $1,694,052.79.
    • The largest single fund expenditures were from Fund 001 (General Fund, $406,006.27) and Fund 180 ([$447,701.59]).

Financials

  • Payroll Warrants Total: $279,027.23
  • Accounts Payable Warrants Total: $1,694,052.79
  • Top AP Fund Expenditures:
    • Fund 001 (General Fund): $406,006.27
    • Fund 180: $447,701.59
    • Fund 401: $233,970.56

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-07-03: Payroll Warrant date
  • 2025-07-14: Accounts Payable Warrant date
  • 2025-07-18: Payroll Warrant date

Next Steps

The Board is requested to approve and adopt the Consent Agenda items, including acceptance of the payroll and accounts payable warrants and the IDDAB resignation.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh Peters - County Administrator
  • Payroll Services Manager (Approval authority retained in Auditor’s Office records)

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