PACKET: Commissioners Meeting at Mon, Jul 07, 09:00 AM

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Fire Danger Rating and Holiday Weekend Restrictions Review

Topic Summary

The Jefferson County Fire Marshal has declared a High Fire Danger rating, initiating mandatory public notice and restrictions on activities, including burning and fireworks, per county code JCC8.72.040 (1). The purpose of this agenda item is to review the impacts, successes, and lessons learned from the recent Independence Day holiday weekend when these restrictions were in effect, and to discuss future needs in public outreach.

Key Points

  • A High Fire Danger was recently declared by the Fire Marshal.
  • Public notice and a report to the Commissioners are required following a change in the fire danger rating, as stipulated in JCC8.72.040 (1).
  • The declaration resulted in restrictions on certain activities (burning and fireworks) for residents and visitors during the Independence Day holiday weekend.
  • The discussion will cover the impacts, successes, and lessons learned from the recent restrictions.
  • The Board aims to evaluate public outreach efforts and identify necessary corrective actions.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • July 7, 2025: Date of Fire Marshal Phil Cecere's agenda request.
  • Pertains to the Independence Day holiday weekend (date unspecified).

Next Steps

The Board is recommended to discuss the recent "breakdown" from the holiday weekend and assist in ongoing public awareness efforts.

Sources

  • Phil Cecere - Fire Marshal
  • JCC8.72.040 (1) - Jefferson County Code citation

Opioid Settlement Funds Management and Workshop Proposal

Topic Summary

The County is proposing a workshop to manage and designate future Opioid Settlement funds received from Pharmaceutical, Distributor, and Manufacturer settlements, which are projected to continue over a 17-year period. Initial designation allocated Pharmaceutical funds to community programs via an RFP process and Distributor funds to the Behavioral Health Consortium (BHC) administration. The proposal seeks new direction for Manufacturer funds and redirection for remaining Distributor funds.

Key Points

  • Opioid Settlement funds are paid out over a projected 17-year period and fall into three categories: Pharmaceutical, Distributor, and Manufacturer.
  • Funds must be utilized exclusively for opioid abatement according to the guidelines set in the "One Washington MOU."
  • Jefferson County opted to receive and distribute funds locally, rather than directly via the Salish Behavioral Health Administrative Services Organization (SBHASO).
  • A 10% administrative fee is deducted from each distribution to cover local administration and oversight costs.
  • Pharmaceutical Funds (Initial Designation): To be held in Fund 131 and distributed to community programs for chemical dependency effects via an RFP process managed by the Behavioral Health Advisory Committee (BHAC). An RFP is planned for Fall 2025.
  • Distributor Funds (Initial Designation): Allocated in 2024 for administration and facilitation of the BHC, administered by Discovery Behavioral Healthcare (DBH), which has fulfilled the role without direct compensation to date.
  • Manufacturer Funds (Undesignated): Commissioner Dudley-Nollette facilitated discussions in April 2025 regarding establishing an "Urban Rest Stop"-style day center and possibly an affiliated mobile unit for affected populations, modeled after a Clallam County health center.
  • The establishment of a community day center requires significant additional research, analysis, and conversations with behavioral health providers. Possible funding sources include Manufacturer funds, Pharmaceutical funds (via RFP), and partnerships with behavioral health providers.
  • BHC is currently holding a balance of $29,877.07 in Distributor funds.

Financials

  • Total funds received to date (as of July 3, 2025): $690,969.78, deposited into the General Fund, Community Services.
  • Distributor Funds: $149,007.56 (Received Dec 2023: $96,326.19; Dec 2024: $11,832.62; Mar 2025: $40,848.75)
  • Pharmaceutical Funds: $506,776.68 (Received Dec 2024: $287,843.68; Mar 2025: $218,933.00)
  • Manufacturer Funds: $35,185.54 (Received Dec 2024)
  • Disbursed: $149,007.56 (Total Distributor funds received)
  • Remaining balance in the fund budget currently held by DBH: $29,877.07 (This conflicts with the Financial Impact table showing total disbursed Distributor funds as $149,007.56, while the analysis states a balance remains).

Alternatives

  • Using Manufacturer funds, Pharmaceutical funds, and behavioral health provider partnerships to establish an "Urban Rest Stop"-style day center and/or mobile unit.
  • If the day center model is fully explored but establishing it is not sensible or is not clearly progressing by March 2026, accumulated Manufacturer funds would be transferred to Fund 131 and included in the next BHAC-administered RFP cycle.

Community Input

  • A conversation facilitated by Commissioner Dudley-Nollette in April 2025 involving several shelter, behavioral health, and support service providers suggested overwhelming support for the "Urban Rest Stop"-style day center idea.

Timeline

  • December 2024 (Initial Receipt): Initial Opioid settlement funds received.
  • August 7, 2024: BoCC specified the distribution of "Distributor" funds.
  • April 2025: Commissioner Dudley-Nollette facilitated the discussion regarding the day center concept.
  • Fall 2025 (Proposed): Behavioral Health Advisory Committee plans to issue an RFP for Pharmaceutical funds.
  • November 3, 2025 (Deadline): BHC requested to make a recommendation on redirecting remaining/expected Distributor funds.
  • End of March 2026 (Deadline): If the day center model is not viable or clearly progressing, accumulated Manufacturer funds will be rerouted.
  • Projected End Date: Funds are projected to continue in varying amounts over a 17-year period.

Next Steps

  1. Request the BHC to discuss and recommend how to redirect remaining and expected Distributor funds by November 3, 2025.
  2. Hold any Distributor funds received until the BHC recommendation is made.
  3. Ask the behavioral health network (BHC and BHAC) to analyze the benefits and feasibility of the Urban Rest Stop-style day center and affiliated mobile unit.
  4. Hold Manufacturer funds in the General Fund – Community Services until the day center/mobile unit can be established or until March 2026 if the project is stalled.
  5. Direct the Finance Director to immediately move current and future Pharmaceutical funds into Fund 131 (separate subaccount) and instruct the Treasurer to invest the funds for the RFP process.

Sources

  • Heather Dudley-Nollette - Commissioner
  • Judy Shepherd - Finance Director
  • One Washington Memorandum of Understanding (MOU)
  • Salish Behavioral Health Administrative Services Organization (SBHASO)
  • Behavioral Health Advisory Committee (BHAC)
  • Behavioral Health Consortium (BHC)
  • Discovery Behavioral Healthcare (DBH)

Discussion on High Fire Danger After-Action Report

Topic Summary

The Fire Marshal, Phil Cecere, requested a post-holiday discussion regarding the recently implemented High Fire Danger declaration and the associated restrictions on burning and fireworks as mandated by county code. The goal is to evaluate the past weekend's public outreach efficacy, review operational outcomes, and pinpoint areas needing correction.

Key Points

  • The Fire Marshal recently reported a declaration of High Fire Danger, which triggered public notice and restrictions per JCC8.72.040 (1).
  • The matter requires discussion regarding the impacts, successes, and lessons learned from the burning and fireworks restrictions during the holiday weekend.
  • The outcome of recent public outreach efforts needs assessment to identify successes and corrective actions.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • July 7, 2025: Date of Agenda Request.

Next Steps

The Board is recommended to discuss the recent breakdown and aid in ongoing public awareness efforts.

Sources

  • Phil Cecere - Fire Marshal
  • JCC8.72.040 (1)

Scheduling Public Hearing for Mason County PUD 1 Telecommunications Franchise

Topic Summary

Mason County PUD 1 (PUD 1) has applied for a nonexclusive franchise to build, maintain, and operate fiber optic/telecommunication facilities within County rights-of-way located in southeastern Jefferson County. Public Works is requesting the Board schedule a mandatory public hearing to consider the franchise resolution, fulfilling the requirements of RCW 36.55.040.

Key Points

  • PUD 1 seeks a nonexclusive franchise to operate facilities in County rights-of-way in southeastern Jefferson County.
  • The franchise area includes all County Road rights-of-way within Township 25 North, Range 2 West, Section 31 (specifically naming Forest Dr, Cedar Ct, Maple Ave, and Birch Ct near US-101 south of Brinnon).
  • Scheduling a public hearing and giving public notice is required by state law (RCW 36.55.040).
  • Public Works is meeting notice requirements by publishing the notice twice in the official County newspaper ("The Port Townsend & Jefferson County Leader"), posting it in three public locations (County Courthouse, Port Townsend Post Office, City of Port Townsend Library), and posting it on the County website.
  • The County finds that granting this Franchise is consistent with JCC 13.56.080 in that PUD 1 has the necessary ability/standing; the rights-of-way have the capacity; PUD 1 can mitigate damage; and the proposed high-speed fiber optic service is deemed important/needed in the public interest.

Financials

  • All costs related to advertising for the public hearing notice, and the construction, maintenance, and repair of utilities under the Franchise, shall be the responsibility of the applicant (PUD 1).

Alternatives

None specified.

Community Input

None present prior to the scheduled hearing. Written testimony is invited from July 9, 2025, ending at the close of the public hearing on July 21, 2025.

Timeline

  • July 7, 2025: Date of agenda request/proposed resolution date.
  • July 9, 2025 and July 16, 2025: Dates for required newspaper publication of the hearing notice.
  • July 21, 2025 at 11:00 AM: Proposed date and time for the public hearing.
  • Franchise Term: Granted for a period of twenty-five (25) years from the date of adoption of the Resolution.
  • Acceptance of Franchise: Grantee must file written acceptance and reimbursement of County expenses within sixty (60) days of adoption.

Next Steps

Approve the hearing notice and formally schedule the public hearing for Monday, July 21, 2025, at 11:00 AM. Board must adopt the Resolution if approved.

Sources

  • Monte Reinders, P.E. - Public Works Director
  • Josh Thornton - Real Property Specialist
  • RCW 36.55.040; RCW 36.55.050; RCW 36.55; JCC 13.56 (especially JCC 13.56.080)
  • Mason County PUD No. 1 (Grantee)
  • Heidi Eisenhour - Chair, Jefferson County Board of Commissioners

Establishing a Jefferson County Youth Commission

Topic Summary

The Board of County Commissioners followed up on a June 23, 2025 briefing by directing the County Administrator to prepare a resolution establishing a Jefferson County Youth Commission (YCC). This resolution aims to formalize the commission to encourage civic participation, provide fresh perspectives to the legislative body, and align with the County's Strategic Plan objective of engaging youth in community life.

Key Points

  • The establishment of the Youth Commission was approved via a motion by the BoCC on June 23, 2025.
  • The commission supports the County's 2024-2028 Strategic Plan, specifically the "Thriving People, Objective 2," which aims to increase the availability of youth-focused activities and engagement opportunities.
  • Purposes of the commission include encouraging youth participation in local government, developing civic awareness, and providing the legislative body with youth perspectives.
  • The establishment effort must be inclusive, affording opportunities to interested parties including local school districts, the City of Port Townsend, and youth-focused organizations.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23, 2025: BoCC approved the motion to create the resolution.
  • June 30, 2025: Resolution drafted and reviewed.
  • July 7, 2025: Proposed resolution date/effective date.

Next Steps

The Board is recommended to approve the attached resolution. Following approval, the County Administrator, working with volunteers, will bring forth establishing documents for BoCC consideration.

Sources

  • Mark McCauley - Former County Administrator
  • Josh Peters - County Administrator (Interim, date discrepancy noted)
  • 2024-2028 Strategic Plan, Thriving People, Objective 2

Accounts Payable Warrant Report Approval (June 23, 2025)

Topic Summary

This item is for the required approval of vendor payments—specifically, the Accounts Payable Warrants dated June 23, 2025, totaling $1,509,347.98. The certification confirms that materials have been furnished, services rendered, or labor performed for the payments.

Key Points

  • Total value of claims presented for payment: $1,509,347.98.
  • The certification attests under penalty of perjury that the claims are just, due, and unpaid obligations against Jefferson County.
  • Vouchers and records of claims are retained by the Jefferson County Auditor and Public Works Department.

Financials

  • Total Warrants: $1,509,347.98
  • Funding breakdown by fund number:
  • 001: $98,142.28
  • 107: $262.10
  • 108: $20,813.80
  • 109: $128.99
  • 125: $5,255.59
  • 131: $22,866.00
  • 143: $1,377.87
  • 148: $14,062.77
  • 149: $11,120.43
  • 174: $958.71
  • 175: $3,321.03
  • 180: $354,186.57
  • 301: $2,738.57
  • 304: $360,755.75
  • 401: $7,561.54
  • 405: $409,337.68
  • 501: $11,105.51
  • 505: $2,270.84
  • 506: $171,711.18
  • 507: $11,370.77

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23, 2025: Date of Warrants.

Next Steps

Approve the accounts payable warrants. - None specified.

Sources

  • Board of County Commissioners

Appointment to the Civil Service Commission

Topic Summary

Following a public solicitation for candidates, one application was received for the open position on the Civil Service Commission from former County Administrator Mark McCauley. Staff recommends approving his appointment for a six-year term.

Key Points

  • One open position exists on the Civil Service Commission.
  • One application was received from Mark McCauley.
  • The search followed advertisements placed in the newspaper on June 11 and June 18, 2025.
  • Mark McCauley is recommended for appointment.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 11, 2025 and June 18, 2025: Advertisement placed for applications.
  • June 24, 2025: Mark McCauley's application was received.
  • July 7, 2025: Proposed start date of the term.
  • July 7, 2031: Proposed expiration date of the term.

Next Steps

Approve the appointment letter for Mark McCauley to the Civil Service Commission.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh Peters - County Administrator (Reviewer)

Amendment No. 2 to Professional Services Agreement with BerryDunn for Strategic Planning

Topic Summary

The County Administrator's office is seeking approval for Amendment No. 2 to the agreement with BerryDunn, the strategic planning consultant. This amendment adds $30,000 to the contract's not-to-exceed amount to complete the implementation of the County's Five-Year Strategic Plan, following unexpected staffing loss and difficulties in executing the plan internally.

Key Points

  • The original agreement was for Strategic Planning Consulting Services, with a maximum cost of $64,270 (Jan 2023).
  • Amendment No. 1 increased the agreement by $44,389 to a total of $108,659 (July 2024), adding implementation services.
  • The original consultant assigned by BerryDunn resigned due to a family tragedy, causing unexpected delay and staff difficulty in navigation.
  • The delay and implementation challenges forced the County to use budget intended for the Strategic Plan Dashboard development to complete implementation tasks.
  • The new amendment adds $30,000 to bring the overall project to completion.

Financials

  • Total additional expenditure (Amendment No. 2): $30,000
  • New total contract amount (not-to-exceed): $138,659.00
  • Funding Source: General Fund – Non-departmental (Fund 001).
  • Next Step in funding: A supplemental budget request will be submitted in the 3rd Quarter, 2025 to cover the cost.

Alternatives

None specified.

Community Input

None present.

Timeline

  • October 2, 2023: County adopted the Five-Year Strategic Plan.
  • January 3, 2023: Original Professional Services Agreement with BerryDunn ($64,270) signed.
  • July 15, 2024: Amendment No. 1 approved, increasing contract to $108,659 to add implementation services.
  • 3rd Quarter, 2025 (Proposed): Supplemental budget request to authorize the $30,000 increase.

Next Steps

Approve Amendment No. 2 to the Professional Services Agreement with BerryDunn.

Sources

  • Mark McCauley - County Administrator (Contract Review Form Dept. Contact)
  • Josh Peters - County Administrator (Reviewer)
  • Seth Hedstrom - Principal, BerryDunn
  • Michelle Kennedy - Manager, BerryDunn

Professional Services Agreement: Olympic Discovery Trail- Anderson Lake Connection Materials Testing

Topic Summary

Public Works requests execution of a Professional Services Agreement (PSA) with Construction Inspection Services LLC for construction materials sampling and testing services required for the Olympic Discovery Trail- Anderson Lake Connection project. This project involves constructing 3.15 miles of non-motorized trail.

Key Points

  • The project is officially designated the Olympic Discovery Trail- Anderson Lake Connection (County Project No. 18019893).
  • It is included in the 2025-2030 Transportation Improvement Program (TIP) and the Annual Construction Program (ACP) (Item No. 2).
  • The PSA specifically covers construction material sampling and testing services.
  • The scope includes required materials testing per WSDOT Standard Specifications, 2024 edition, for Embankment, Cut Section, Gravel Base, and CSTC (Crushed Screened Top Course).
  • Testing volume estimates include: 12-24 compaction tests (Volume/Lifts) for Embankment (29,321 CY/126 Lifts), 8 gradation and 8 lab Proctor tests for Embankment, and numerous tests for Gravel Base and CSTC materials.
  • Testing is based on 100% Plans & Special Provisions dated December 23, 2023, by Otak Inc.

Financials

  • Maximum amount payable under the agreement: $26,643.75.
  • Funding Sources: Federal Highway Administration’s Surface Transportation Block Grant and the WA State Recreation and Conservation Office’s WA Wildlife Recreation Program - Trails program (100% funded by grants).
  • The cost estimate includes $6,640 for Lab Testing, $8,763.75 for Field Testing, and $15,403.75 total for Subtotals. Total is $29,143.75 before subtracting Purchase Order #50 amount of $2,500.00.
  • Assumed labor cost for travel (Round Trips): $242.50 per round trip ($95/hr * 2 hrs + $0.70/mile * 75 miles) for 50 trips.

Alternatives

None specified.

Community Input

None present.

Timeline

  • December 23, 2023: Date of 100% Plans & Special Provisions.
  • July 7, 2025: Agenda Date/Proposed execution date.
  • December 31, 2025: Contract Term expiration date.

Next Steps

Public Works recommends executing two copies of the PSA with Construction Inspection Services LLC.

Sources

  • Monte Reinders, P.E. - Public Works Director
  • John Fleming, P.E. - Project Manager
  • Construction Inspection Services LLC
  • Federal Highway Administration Surface Transportation Block Grant
  • WA State Recreation and Conservation Office WA Wildlife Recreation Program - Trails program
  • WSDOT Standard Specifications, 2024 edition

Reappointments to Olympic Area Agency on Aging (O3A) Advisory Council

Topic Summary

The Olympic Area Agency on Aging (O3A) Advisory Council unanimously recommended the reappointment of two members whose terms are expired or expiring: Eileen Svoboda and Virginia (Ginny) Adams. Staff recommends approving both reappointments for new three-year terms.

Key Points

  • One position (Eileen Svoboda) expired on June 24, 2025.
  • One current member (Virginia (Ginny) Adams) has a term expiring on September 3, 2025.
  • The O3A Advisory Council unanimously recommended both individuals for reappointment at their meeting on June 17, 2025.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 17, 2025: O3A meeting where reappointments were recommended.
  • June 24, 2025: Eileen Svoboda's prior term expired.
  • July 7, 2025: Proposed start date for Eileen Svoboda's new term (expiring July 7, 2028).
  • September 3, 2025: Virginia (Ginny) Adams' existing term expires.
  • September 3, 2028: Proposed expiration date for Virginia (Ginny) Adams' new term.

Next Steps

Approve the reappointment of Eileen Svoboda and Virginia (Ginny) Adams.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh Peters - County Administrator (Reviewer)
  • Eileen Svoboda - O3A Advisory Council member (via email request)
  • Virginia (Ginny) Adams - O3A Advisory Council member (via email request)

Resolution Supporting Federal Public Lands in Jefferson County

Topic Summary

Commissioner Eisenhour proposes adopting a resolution to express strong county support for continued federal management of public lands, which comprise over 75% of Jefferson County's total area. The resolution explicitly opposes attempts to transfer or sell off large acreages of lands, citing negative impacts on the local economy (especially tourism), environment, and receipt of essential federal funding like PILT and Secure Rural Schools payments.

Key Points

  • Federal public lands constitute over 75% of Jefferson County's total area.
  • These lands are crucial for the county's economy, environment, and quality of life.
  • The County receives significant federal funding, including over $2 million in Payment in Lieu of Taxes (PILT) alone this year.
  • The resolution addresses concerns about the potential sale of Federal lands being considered by the U.S. Senate.
  • Federal lands in the county are valued recreation lands, specifically in Olympic National Forest and Olympic National Park, and selling them would severely impact the local tourism economy.
  • Outdoor recreation in Washington contributed $22.5 billion to the state's GDP and supported over 121,000 jobs in 2023.
  • The resolution cites polls showing high Western support (84% overall, including 71% of Republicans) for protecting existing public lands and creating new protected areas.
  • The resolution mandates supporting multiple uses of public lands (e.g., grazing, energy, timber) while recognizing the need for preservation.

Financials

  • Over $2 million in Federal PILT funding is scheduled for receipt this year.

Alternatives

None specified.

Community Input

  • Quotes from the 2023 U.S. Bureau of Economic Analysis (BEA) report on outdoor recreation economics.
  • Quotes from the 2023 and 2024 Conservation in the West Polls regarding public support for protection.

Timeline

  • July 7, 2025: Agenda date/Proposed adoption date.

Next Steps

The Board is requested to: 1. Express strong support for continued federal management of public lands. 2. Oppose efforts to sell, transfer, or dispose of the lands. 3. Encourage the Washington Congressional Delegation to oppose relevant negative legislation (e.g., selling lands in the Budget Reconciliation Package or changing the Antiquities Act). 4. Recognize the multiple uses of public lands and urge federal agencies to collaborate with local entities on responsible management.

Sources

  • Heidi Eisenhour - Commissioner
  • Josh Peters - County Administrator (Reviewer)
  • U.S. Bureau of Economic Analysis (BEA) (2023)
  • Conservation in the West Poll (2023, 2024)

Setting Public Hearing Date for 2025 Conservation Futures Applications

Topic Summary

Public Health requests approval from the Board of County Commissioners (BoCC) to set Monday, July 21, 2025, at 2:30 p.m. as the public hearing date for receiving comments on the three 2025 Conservation Futures Fund (CFF) project applications: Deerfoot Forest, Toandos Forest Acquisition and Restoration, and Upper Yarr Creek Protection. This rescheduling is necessary because the originally planned hearing was canceled due to technical issues accessing materials.

Key Points

  • Three projects applied for the 2025 CFF funding cycle: Deerfoot Forest (JLT), Toandos Forest Acquisition and Restoration (NWI), and Upper Yarr Creek Protection (NWI).
  • The previous July 7, 2025, hearing was canceled because technical upgrades rendered meeting materials inaccessible.
  • JCC 3.08.030(4) requires a public hearing notice prior to final action on annual CFF allocations.
  • Public comment period will span from July 9, 2025, until the close of the hearing on July 21, 2025.
  • The total CFF funds available for 2025 is $323,200.
  • The total amount requested by the recommended projects is $230,500.
  • The Conservation Futures Fund Citizen Oversight Committee (CFF Committee) unanimously recommended full funding for all three projects, although two scored below the 70% automatic eligibility threshold.
  • The Department of Community Development (DCD) found that the projects, totaling approximately 44 acres, "do not negatively impact housing supply or employment growth" as required by state law (RCW 84.34.240(3)).

Financials

  • Total CFF funds available for 2025: $323,200.
  • Total amount requested by all recommended projects: $230,500.
  • Costs for publishing the hearing notice will be paid by the Conservation Futures Fund.

Alternatives

None specified, other than maintaining the original, now-canceled, hearing date.

Community Input

  • The public comment period will open July 9, 2025, and close on July 21, 2025.

Timeline

  • July 9 and July 16, 2025: Notice publication dates.
  • July 21, 2025 at 2:30 p.m. (Tentative): Rescheduled public hearing date/time.

Next Steps

Approve the Public Hearing Notice and schedule the hearing for Monday, July 21, 2025, at 2:30 p.m.

Sources

  • Michael Dawson - Water Quality Manager
  • Tami Pokorny - Natural Resources Program Coordinator
  • Josh Peters - County Administrator (Reviewer)
  • JCC 3.08.030(4)
  • RCW 84.34.230; RCW 84.34.240(3)

Deerfoot Forest Conservation Futures Funding

Topic Summary

Jefferson Land Trust (JLT) seeks Conservation Futures Fund (CFF) dollars to acquire a conservation easement on the 36.9-acre Deerfoot Forest property, located across two parcels in the Donovan and Tarboo Creek watersheds. This project aims to protect mature forest, wetlands, and biodiversity threatened by potential development or clearcutting, leveraging a 51% matching contribution, possibly from the Navy REPI program or a bargain sale.

Key Points

  • Project Goal: Acquire a conservation easement on 36.9 acres of Deerfoot Forest (APNs 701052002 and 701052011) to prohibit fragmentation, further development, and conventional clear-cut practices.
  • Ecological Value: Contains mature, diverse forest (regenerating since ~1920 logging), forested wetlands, and serves as headwaters for Donovan Creek and Tarboo Creek. It is considered an intact wildlife corridor across Center Road.
  • Landowner Status: The current owner (Hubbard Center Road LLC/Penney Jo Ewing Hubbard) is a willing seller of the easement and will retain fee-simple title.
  • Threats: The property is threatened by potential future sales leading to development (one additional development right exists on the southern parcel, zoned RR-5) or intensive timber harvesting.
  • DCD/Growth Analysis: The Department of Community Development found that the removal of 2 theoretical dwelling units (SFR/ADU) through this easement does not negatively impact the County's ability to accommodate projected growth.
  • CFF Committee Recommendation: The CFF Committee unanimously deemed the project worthy of funding, despite scoring below the automatic 70% threshold (163/64%), citing its value as an "ecological island" and its hydrologic benefits to two watersheds.

Financials

  • Total Project Cost: $224,000 (Easement acquisition + related costs + O&M).
  • CFF Acquisition Request: $98,000 (49% of total request).
  • CFF Operations & Maintenance (O&M) Request: $12,000.
  • Total CFF Request: $110,000.
  • Matching Funds Required: At least 50% matching contribution is legally required. The anticipated match is 51% ($114,000) from the Navy Readiness and Environmental Protection Integration (REPI) program or a bargain sale value donation from the landowners.
  • Dedication of O&M funds ($12,000) is contingent on securing matching contributions (non-CFF) equal to or greater than the O&M request amount.
  • Estimated value of conservation easement: $180,000.

Alternatives

  • The CFF Committee considered the option of requiring the project to compete again, given its score below the 70% threshold, but unanimously decided the project was worthy of full funding.

Community Input

  • The project complements the Washington DNR's Dabob Bay Natural Area goals and the Jefferson Land Trust’s 100-Year Conservation Plan.
  • Landowners desire to share educational and visitor opportunities, with potential for walking trails and visitor infrastructure.
  • Olympic Cougar Project data confirmed a collared female cougar (Yenewes) spent a week on the northern parcel, highlighting the critical wildlife corridor functionality.

Timeline

  • February 20, 2024: JLT Board approved the proposal and prioritized it (2nd priority after Humbleberry Farm).
  • 2026/Early 2027 (Target): Completion of conservation easement and Navy REPI restrictive easement acquisition.
  • Three Years from Resolution Signing: Deadline to receive submission for reimbursement and documented matching funds, or funding nullifies.
  • Ten Years from Resolution Signing: Deadline for reimbursement of eligible O&M expenses.

Next Steps

The BoCC is requested to adopt the resolution dedicating $98,000 for acquisition and $12,000 for Operations and Maintenance (O&M), contingent upon matching fund acquisition within three years and required O&M match.

Sources

  • Jefferson Land Trust (JLT) - Project Sponsor
  • Penney Jo Ewing Hubbard (Property Owner)
  • Navy (REPI program)
  • Conservation Futures Fund Citizen Oversight Committee (CFF Committee)
  • Joel Peterson, Associate Planner (DCD) Report
  • RCW 84.34.240(3); JCC Chapter 3.08

Toandos Forest Acquisition and Restoration Conservation Futures Funding

Topic Summary

The Northwest Watershed Institute (NWI) applies for Conservation Futures Fund (CFF) money to acquire and restore the 6.38-acre Toandos Forest parcel, a critical inholding within the state's Dabob Bay Natural Area. The acquisition, proposed as fee simple, is aimed at permanently conserving habitat, restoring older forest structure, preventing future residential development threats, and leveraging 50% matching funds from the Navy and private donations.

Key Points

  • Project Goal: Fee simple acquisition and permanent protection/restoration of a 6.38-acre parcel (APN 701153003) on the Toandos Peninsula.
  • Significance/Threats: The parcel is a key inholding, surrounded on three sides by state protected lands in the Dabob Bay Natural Area (approved boundaries). If conservation funding is not secured by the deadline, the property faces high risk of residential development.
  • Restoration: The proposed match funds cover cleanup, including removal of two trailers, a cabin, a shed, household debris, decommissioning roads and a septic system, and re-vegetating clear areas.
  • Habitat Value: The acquisition supports wildlife corridor functions and water quality for Discovery Creek (a salmon spawning stream) and Dabob Bay (important for shellfish). The area is identified as Northern spotted owl habitat and critical to the larger Tarboo-Dabob Bay watershed conservation strategy.
  • Tribal Cultural Resources: The land is recognized locally as having historic/cultural resources, and the Port Gamble S’Klallam Tribe supports its protection for use in gathering traditional food, medicine, and materials for ceremonies.
  • Housing/Growth Analysis: DCD found that removing 2 theoretical development units (SFR/ADU) from this RR-5 zoned parcel does not negatively impact the County's ability to accommodate projected growth.
  • CFF Committee Recommendation: Ranked highest (199 average points/75%) and unanimously recommended for full funding. This location is identified as an area underserved by CFF funding.

Financials

  • Total Project Cost: $192,000 (Acquisition: $162,000; O&M/Cleanup: $30,000).
  • Estimated Appraised Value: $145,000 (based on February 26, 2025 restricted appraisal by Chad Johnson, SH&H Appraisal).
  • CFF Acquisition Request: $76,000.
  • CFF O&M Request: $18,500.
  • Total CFF Request: $94,500.
  • Matching Funds (50% overall requirement met by NWI): $96,000 total.
  • Acquisition Match: $66,000 (Navy REPI: $65,000; NWI Donations: $1,000).
  • O&M Match (Cleanup): $30,000 (NWI donations/labor for demo/restoration).

Alternatives

  • If CFF funds are not secured by June 30, 2025, NWI has an arrangement with a supporter to serve as an interim buyer until October 2025 before the property is sold for residential development.
  • The property owner’s purchase price contingency in the PSA would be the greater of $120,000 or the appraised market value ($145,000).

Community Input

  • Port Gamble S’Klallam Tribe: Supports protection for cultural resource gathering.

Timeline

  • November 15, 2024: Purchase and Sale Agreement signed with property owner (Thomas J. Hough).
  • February 26, 2025: Restricted Appraisal Report completed ($145,000 value).
  • June 30, 2025 (Deadline): Original purchase deadline; seller is moving.
  • August 2025 (Target): Acquisition completion if CFF funded.
  • October 2025 (Deadline): Final purchase deadline if interim NWI supporter acquires the property.
  • February 2027 (Deadline): Cleanup and restoration completion (within two years).
  • Project Management: February 2025 - February 2027.

Next Steps

The BoCC is requested to adopt the resolution dedicating $76,000 for acquisition and $18,500 for O&M, contingent upon securing matching funds within three years and required O&M match.

Sources

  • Northwest Watershed Institute (NWI) - Project Sponsor
  • Thomas J. Hough - Property Owner (Willing Seller)
  • Chad C. Johnson (SH&H Appraisal) - Appraiser (Restricted Appraisal Report)
  • Laura Price - Cultural Resources Director, Port Gamble S’Klallam Tribe
  • Conservation Futures Fund Citizen Oversight Committee (CFF Committee)
  • Joel Peterson, Associate Planner (DCD) Report
  • Navy (REPI program)

Upper Yarr Creek Protection Conservation Futures Funding

Topic Summary

Northwest Watershed Institute (NWI) applies for Conservation Futures Fund (CFF) reimbursement funding toward the fee simple acquisition of the 1.03-acre Upper Yarr Creek parcel, purchased by NWI in 2023 to prevent development. The project aims to permanently protect critical stream and riparian habitat along Yarr Creek, a tributary to the salmon-bearing Tarboo Creek, leveraging the low cost and high ecological value within a significant conservation area.

Key Points

  • Project Goal: Obtain reimbursement and permanent protection for the 1.03-acre (APN 801293003) Upper Yarr Creek parcel, already acquired by NWI in 2023.
  • Ecological Value: The site contains critical stream and riparian habitat of Yarr Creek and its associated steep slope ravines, protecting downstream water quality and salmon habitat for coho salmon and cutthroat trout. It adjoins conserved forestlands.
  • Threat: NWI purchased the property in a 2023 bidding war to prevent immediate residential development (trailer/storage containers) that would likely have severely impacted the habitat.
  • Feasibility: After applying road and stream buffer setbacks, the developable area is inadequate (approx. 0.10 acre/4,183 sq. ft.) for residential development.
  • Acquisition Status: NWI already holds fee simple title. Reimbursement requires either re-recording the Statutory Warranty Deed (SWD) with County deed restrictions, or selling to an interim buyer and repurchasing with restrictions.
  • DCD/Growth Analysis: DCD found that removing the 0 theoretical dwelling units from this RR-5 zoned parcel does not negatively impact the County's growth capacity due to critical area restrictions.
  • CFF Committee Recommendation: The CFF Committee voted 11-1 that the project was worthy of funding, acknowledging the need to reimburse/reward NWI for taking the risk (score 167/66%), and fully funded the requested amount. The Manual requires review of pre-acquired parcels lacking deed restrictions.

Financials

  • Total Project Cost: $52,000 (Acquisition: $48,600; O&M: $3,400 total estimate).
  • CFF Acquisition Request: $26,000.
  • Total CFF Request: $26,000 (no O&M funds requested directly).
  • Matching Funds (50% overall requirement met by NWI): $26,000.
  • Acquisition Match: $20,000 (NWI land match-value contribution).
  • O&M Match: $6,000 (NWI labor donation).
  • Estimated Fee Simple Value: $40,000 (based on 2023 sale price of $37,000 plus increase).

Alternatives

  • If NWI cannot secure CFF funding (reimbursement), they may need to sell the parcel, likely leading to development impacts.

Community Input

  • Port Gamble S’Klallam Tribe: Supports protection, recognizing the stream habitat as a cultural resource for salmon, shellfish, and traditional gathering of plants.

Timeline

  • March 2023: NWI purchased the property.
  • August 2025 (Target): Acquisition completion/reimbursement processing.
  • September 2025 (Target): Stewardship Plan completion.
  • Three Years from Resolution Signing: Deadline to re-submit documentation/matching funds, or funding is nullified.

Next Steps

The BoCC is requested to adopt the resolution dedicating $26,000 toward reimbursement of eligible acquisition expenses, contingent upon matching funds/documentation delivery within three years.

Sources

  • Northwest Watershed Institute (NWI) - Project Sponsor
  • Conservation Futures Fund Citizen Oversight Committee (CFF Committee)
  • Laura Price - Cultural Resources Director, Port Gamble S’Klallam Tribe
  • Joel Peterson, Associate Planner (DCD) Report

Accounts Payable Warrant Report Fund Summary (June 23, 2025)

Topic Summary

This is a summary of the accounts payable expenditures approved on June 23, 2025, detailing the distribution of $1,509,347.98 across 20 distinct county funds. Key funds with large distributions include Road Construction (Fund 304), Public Utility Districts (Fund 405), and Equipment Rental/Revolving Fund (Fund 506).

Key Points

  • Total payout: $1,509,347.98.
  • Largest individual fund expenditures:
    • Fund 405: $409,337.68
    • Fund 304: $360,755.75
    • Fund 180: $354,186.57
    • Fund 506: $171,711.18

Financials

Fund Sum of AMOUNT
001 $98,142.28
107 $262.10
108 $20,813.80
109 $128.99
125 $5,255.59
131 $22,866.00
143 $1,377.87
148 $14,062.77
149 $11,120.43
174 $958.71
175 $3,321.03
180 $354,186.57
301 $2,738.57
304 $360,755.75
401 $7,561.54
405 $409,337.68
501 $11,105.51
505 $2,270.84
506 $171,711.18
507 $11,370.77
Grand Total $1,509,347.98

Alternatives

None specified.

Community Input

None present.

Timeline

  • Check Run Date: 6/23/2025.

Next Steps

Warrants must be approved/certified by the Board of County Commissioners.

Sources

  • Jefferson County Auditor
  • Jefferson County Public Works Department

Change Order No. 1: Phase 4 - Kitchen Drain Plumbing (PHUGA Project)

Topic Summary

Public Works requests authorization for Change Order No. 1 with Heritage Mechanical, Inc., on the Phase 4 - Kitchen Drain Plumbing project for the Port Hadlock UGA (PHUGA). This change order is necessary to address and replace a cracked existing kitchen drain pipe at the Methodist Church (Property 113a), increasing the contract amount by $589.59.

Key Points

  • Project: Phase 4 - Kitchen Drain Plumbing for Phase I PHUGA (Project No. 405-16936).
  • The change order specifically scopes the replacement of a cracked existing kitchen drain pipe at Property 113a (Methodist Church).
  • Work materials and measurement must comply with standard and special specifications.
  • The original contract had no time duration listed (working days listed as 0) but Change Order requests no contract time change.

Financials

  • Estimated Net Change (Increase): $589.59 (includes 9.2% sales tax).
  • Original Contract Amount: $42,740.88.
  • Estimated Contract Total After Change: $43,330.47.
  • Funding Source: 100% financed by American Rescue Plan Act (ARPA) funds.
  • Cost Breakdown: $539.92 (New Item Total for repair) + $49.67 (9.2% Sales Tax) = $589.59.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23, 2025: Date of Change Order and Project Manager approval recommendation.
  • April 24, 2025: Date contractor endorsed Change Order.
  • July 7, 2025: Agenda Date/Proposed approval date.

Next Steps

The Board is recommended to authorize Change Order No. 1 with Heritage Mechanical, Inc.

Sources

  • Samantha Harper, P.E. - Project Manager
  • Douglas Hagen - President, Heritage Mechanical, Inc.
  • American Rescue Plan Act (ARPA) funds

Resolution Establishing a Jefferson County Youth Commission

Topic Summary

The resolution establishes the Jefferson County Youth Commission following a motion approved by the Board of County Commissioners (BoCC) on June 23, 2025. This commission aims to increase youth involvement and engagement in governance, aligning with the County's 2024-2028 Strategic Plan objective to foster a thriving community for youth.

Key Points

  • The resolution cites the BoCC's motion from June 23, 2025, directing the establishment.
  • It supports the 2024-2028 Strategic Plan (Thriving People, Objective 2) by aiming to increase youth activities and community engagement.
  • The commission is intended to help develop civic awareness, provide the legislative body with youth perspectives, and encourage resident involvement in civic life.
  • The County Administrator is directed to work with volunteers to develop establishing documents (e.g., bylaws, structure) and ensure the effort is inclusive of local school districts, the City of Port Townsend, and youth-focused organizations.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23, 2025: BoCC motion resolution establishment.
  • July 7, 2025: Proposed adoption date/effective date.

Next Steps

  • The BoCC is requested to approve the resolution.
  • The County Administrator is directed to draft the commission's establishing documents.

Sources

  • Mark McCauley - former County Administrator (Reviewed attached files)
  • Josh Peters - County Administrator (Reviewer)
  • Heidi Eisenhour, Greg Brotherton, Heather Dudley-Nollette - Commissioners

Change Order No. 9: Phase 2 - Water Reclamation Plant (PHUGA Project)

Topic Summary

Public Works requests approval for Change Order No. 9 with Interwest Construction on Phase 2 of the Port Hadlock UGA (PHUGA) Water Reclamation Plant project. This change order is required to integrate missed components and provide contingency measures, increasing the contract total to over $10.5 million.

Key Points

  • Project: Phase 2 - Water Reclamation Facility for the PH Sewer (Project No. 405-2114-0).
  • Change Order scope includes three modifications:
    1. Adding an electrical gutter to the Ovivo remote panel (COP 35).
    2. Installation of fiber conduit and conductor that were not clearly shown in original plans (Missed fiber; COP 36).
    3. Providing a standby tank to contain "off spec water" that the Water Reclamation Facility might produce during facility start-up (COP 37).
  • The change order relates to a project funded 100% by the Department of Commerce.

Financials

  • Estimated Net Change (Increase): $19,741.87 (includes 9.2% WA Sales Tax).
  • Current Contract Amount: $10,504,476.56.
  • Estimated Contract Total After Change: $10,524,218.43.
  • Funding Source: 100% funded by the Department of Commerce.
  • Cost Breakdown (Subtotal $18,078.64):
    • Ovivo Electrical Gutter (LS): $8,706.01
    • Missed fiber conduit and conductor (LS): $6,651.82
    • Off spec water standby tank (LS): $2,720.81

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 18, 2025: Change Order Estimate Date.
  • June 25, 2025: Date Contractor endorsed Change Order.
  • July 7, 2025: Agenda Date/Proposed approval date.

Next Steps

Public Works recommends the Board authorize Change Order No. 9 with Interwest Construction.

Sources

  • Samantha Harper, P.E. - Project Manager
  • Josh Peters - County Administrator
  • Robert Reed - Vice President, Interwest Construction Inc.
  • Department of Commerce

Agreement for NEOGOV/GovernmentJobs.com Recruitment Platform

Topic Summary

Human Resources seeks approval for a Professional Services Agreement with GovernmentJobs.com, Inc. (dba NEOGOV) for a new, centralized talent management platform to replace the current system. The intent is to improve recruiting effectiveness, enhance the candidate experience, and align with the County’s Strategic Plan for Organizational Health.

Key Points

  • Current System Issues: The existing online recruitment platform negatively impacts the ability to recruit effectively due to frequent technical issues, slow downloads, document mismatches, limited attachment functionality, inability to communicate with applicants, and poor application tracking.
  • NEOGOV Benefits: The platform is a widely adopted national public sector system offering national job exposure, a streamlined application process, enhanced applicant communication, and greater efficiency.
  • Strategic Alignment: Implementing NEOGOV aligns with the Jefferson County Strategic Plan Priority of Organizational Health by strengthening the ability to attract and retain high-quality professionals.
  • Contract Coverage: Recruiting, Job Description, and Application Platform (FTE 250-299 Insight/Government Jobs platform).

Financials

  • Total Expenditure (Contract Not-to-Exceed): $23,617.80 (for the initial 36-month term).
  • Funding Source: General Fund – Non-departmental (Fund 001).
  • Annual Subscription Costs:
    • Year 1: $4,012.40 (Subscription) + $2,500.00 (Implementation and Training) = $6,512.40
    • Year 2: $7,043.40
    • Year 3: $10,062.00
    • Year 4 (Projected): $10,062.00

Alternatives

None specified (the request is driven by the acknowledged failure of the low-cost existing system).

Community Input

None present.

Timeline

  • Term: 36 months (July 7, 2025 through approximately July 6, 2028).
  • Renewal: SaaS Subscriptions automatically renew for up to four (4) successive 12-month terms unless notice of non-renewal is provided.

Next Steps

Approve the agreement with GovernmentJobs.com, Inc.

Sources

  • Josh D. Peters - County Administrator
  • Sarah Melancon - Human Resources Director
  • GovernmentJobs.com, Inc. (dba NEOGOV)

Amendment No. 3: School-based Mental Health Services (Andrea Knutson, Sun Path Healing)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 3 to the existing Professional Services Agreement with Andrea Knutson, Sun Path Healing, PLLC, to extend school-based mental health counseling services for high school youth by two additional days before the school year concludes. The amendment solely extends the contract duration by two days and has no fiscal impact.

Key Points

  • The agreement is for providing drop-in and scheduled mental health counseling to youth at Port Townsend High School.
  • Amendment 3 adds two additional service days: June 17th and June 24th, 2025.
  • The contract work originally commenced on September 1, 2024, and was set to conclude on June 30, 2025.
  • The contract continues the work established by Amendment 2, which funded one day per week for 37 weeks at $600/day ($22,200 total).

Financials

  • No fiscal impact; the amendment does not add additional funding to the existing contract amount ($22,200 under Amendment 2).

Alternatives

None specified.

Community Input

None present.

Timeline

  • September 1, 2024 - June 30, 2025: Term for which Amendment 2 (the current guiding PSA) was effective.
  • June 17, 2025 and June 24, 2025: Two additional service days added by Amendment 3.

Next Steps

Approve Amendment 3.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Andrea Knutson, Sun Path Healing, PLLC - Contractor

Amendment No. 3: Reallocation of OESD Mental Health Funds

Topic Summary

Jefferson County Public Health (JCPH), acting as fund manager for the 1/10th of 1% Behavioral Health Sales Tax Fund, requests approval for Amendment #3 to the agreement with Olympic Educational Service District (OESD) #114. This amendment reallocates $1,200 of unused budgeted funds from "clinical supervision" to "professional development" (PD) for clinicians serving local school districts.

Key Points

  • The agreement covers behavioral health counseling provided to K-12 children/youth in Port Townsend, Chimacum, Quilcene, and Brinnon school districts.
  • Clinicians (LICSWs and LMHCs) employed by OESD are fully licensed and minimally utilize the budgeted clinical supervision offered by OESD.
  • Amendment #3 reallocates $1,200 from the Supervision/Clinical Oversight budget to Professional Development (PD) to support clinicians in maintaining current best practices, ethical standards, and clinical skills.
  • PD costs covered include training, courses, webinars, workshops, conferences, and specialty certifications (e.g., EMDR, CBT), but not staff time or travel for these events.
  • Funding is derived from the County’s 1/10th of 1% Behavioral Health Sales Tax Fund (Fund 131).

Financials

  • Total contract amount (Amendment #2 for FY 2024-2025): $191,260.00.
  • Reallocated amount: $1,200.00 (from Supervision to PD).
  • Fiscal Impact: None, as this is a reallocation within the existing budget.
  • The funding source is the 1/10th of 1% sales tax revenue (Fund 131).

Alternatives

None explicitly listed other than retaining the funds in the clinical supervision budget (which is largely unused) or allowing them to be returned to the County at the end of the term (which the contractor anticipates doing with other unused funds anyway).

Community Input

  • The Behavioral Health Advisory Committee provides input on allocation of the 1/10th of 1% sales tax fund.

Timeline

  • Term of Agreement: July 1, 2023 – June 30, 2025 (Amendment #3 covers April 1, 2025 through June 30, 2025, within this larger term).

Next Steps

Approve Amendment #3 to allow the $1,200 reallocation for professional development.

Sources

  • Apple Martine - Public Health Director
  • Olympic Educational Service District (OESD) #114
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Behavioral Health Advisory Committee

Contract for Family Preservation Services (Juvenile Services)

Topic Summary

Juvenile Services seeks approval for a Professional Services Agreement (PSA) with Patricia Oden, Instilling Vision in Youth and Families, to provide Family Preservation Services (FPS). FPS is an in-home therapeutic model for families experiencing discourse, filling a service gap not currently met by other agencies unless involved with Child Welfare. The service model uses evidence-based techniques and reduces access barriers inherent in rural communities.

Key Points

  • Service Model: Family Preservation Services (FPS) is a short-term, in-home intervention (average 10-16 sessions over 3-4 months) using evidence-based techniques (Functional Family Therapy, Triple P, Motivational Interviewing, etc.) for youth (11-17) experiencing behavioral/emotional problems or family discourse.
  • Contractor: Patricia Oden is trained, certified, and has over 10 years of experience providing this service. The service is considered a Sole Source acquisition.
  • Need/Benefit: FPS fills a critical gap in family therapy services in Jefferson County that is otherwise unavailable outside of Child Welfare involvement. Research suggests it reduces court involvement, truancy, and running away.
  • Reporting Requirement: Contractor must share pertinent information with the Juvenile Court Case Manager/Administrator, including: service start dates, weekly updates (via phone/email) on sessions and clinical/safety concerns, and final outcome measures.
  • Model Fidelity: Contractor must apply the concepts and practices from the FPS Model and remain certified/current.

Financials

  • Total Contract Amount (Not-to-Exceed): $30,000.00 (over the term).
  • Funding Source: $15,000 awarded for FY 2025 and $15,000 for FY 2026 from the 1/10th of 1% Behavioral Health Sales Tax Fund, plus access to additional professional services budget funds.
  • Payment structure: Contractor is paid $3,000 for successfully completed full FPS interventions. Interim payments are made at $250.00 per completed session (monthly). If the intervention extends past 10 sessions, up to four additional sessions can be authorized at $200.00 each (up to the 14th session).

Alternatives

None specified. The analysis posits that this service fills a gap not available in the community without DCYF/Child Welfare involvement.

Community Input

None present.

Timeline

  • Term: July 1, 2025 through December 31, 2027.

Next Steps

The Board is recommended to approve and sign the PSA with Patricia Oden.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Josh Peters - County Administrator
  • Patricia Oden, Instilling Vision in Youth and Families (Contractor)

Agreement for Nurse Family Partnership Supervisor with Kitsap Public Health District

Topic Summary

Jefferson County Public Health (JCPH) requests approval of an agreement to contract with Kitsap Public Health District (KPHD) for a Nurse Family Partnership (NFP) Supervisor. This contract provides JCPH with the required Home Visiting Nurse Reflective Supervision supervisor, a crucial infrastructure component for smaller communities to run this evidence-based program.

Key Points

  • Program: Nurse Family Partnership (NFP) is an evidence-based home visiting program.
  • Service Provided: KPHD provides the Public Health Nurse services for the NFP Supervisor Role, including weekly 1:1 clinical supervision, case conferences, team meetings, and field supervision as outlined in the NFP Model Elements.
  • Rationale: This approach allows JCPH to sustain NFP participation by meeting its supervisor requirement, leveraging KPHD's infrastructure for staffing specialized roles.
  • Caseload: Jefferson County is responsible for recruiting and maintaining the caseload numbers for NFP nurses working in both Jefferson and Clallam counties. The Nurse Supervisor supports 6 Nurse Home Visitors (NHVs) at this time, requiring a .90 FTE Supervisor.

Financials

  • Maximum Expenditure (Jefferson County's Portion): Not to exceed $63,000.00.
  • Funding Source: Budgeted through the Department of Children Youth and Families (DCYF) contract.
  • Cost Calculation: Supervisor cost (salaries, benefits, overhead based on 36 hours/week) is split between JCPH and KPHD based on the regional allocation of Public Health Nurses in the NFP program.
  • Reimbursable Costs: Travel/mileage (at GSA rates) and cell phone expenses, also split between JCPH and KPHD.
  • Additional Fees: NFP-required training and annual program support/consultation fees are also split based on the number of participating agencies/nurses.
  • Supply Cap: Total purchases of supplies or equipment by KPHD for the program will not exceed $2,000 without prior JCPH approval.

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: July 1, 2025, through June 30, 2026.

Next Steps

JCPH requests approval of the Contract Agreement with KPHD.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Kitsap Public Health District (KPHD) - Contractor
  • Department of Children Youth and Families (DCYF) contract
  • NFP Model Elements (Revised June 2025)

Subrecipient Agreement: Jefferson Teen Center for Substance Abuse Prevention

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a $1,000 Subrecipient Agreement with the Jefferson Teen Center (JTC). This agreement funds JTC to develop and implement strategies aimed at preventing and reducing youth use of tobacco, vapor, and marijuana products, primarily through a brief project focused on protective factors and community engagement.

Key Points

  • Project Purpose: Develop and implement protective factor strategies for youth to prevent and reduce commercial tobacco and marijuana use.
  • Activities: The project, titled "Teen Center Open House," includes promotion, hosting an open house event (serving food/drinks, water balloon fight, photography contest awards), and distributing merchandise (t-shirts/stickers) to youth.
  • Subrecipient agrees to implement programs that provide protective factors for youth in Jefferson County.
  • JTC is required to complete monthly reporting related to the funds, with a final report due by July 15, 2025.
  • Subrecipient certifies non-debarment and plans to complete the project by June 30, 2025.

Financials

  • Total Expenditure: $1,000 (Mini-grant award).
  • Funding Source: Fully supported by JCPH through regional funding from the Washington State Department of Health (DOH), Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP).
  • Budget Breakdown:
    • Beverages and Hot Dogs: $200 (~40 attendees total @ $5/person)
    • Printing (Flyers/Photos): $125
    • Merch (Shirts/Stickers): $375
    • Event Supplies: $80
    • Youth Incentives (Gift Cards): $50
    • Programming (Water balloons): $70

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: June 9, 2025, through June 30, 2025 (a brief, focused project term).
  • June 6, 2025: Date of Open House event.
  • July 15, 2025: Deadline for final grant reporting.

Next Steps

JCPH requests approval of the Subrecipient Agreement.

Sources

  • Denise Banker - Community Health Director
  • Laura Tucker - Community Health Educator (Notice Contact)
  • Jefferson Teen Center (Subrecipient)
  • Washington State Department of Health (DOH), Youth Cannabis and Commercial Tobacco Prevention Program (YCCTPP)

Temporary Road Closure: Gardiner Beach Rd. for Boat Ramp Reconstruction

Topic Summary

Public Works requests approval for a resolution authorizing temporary, periodic closure of a segment of Gardiner Beach Rd. (County Road No. 502009) between July and October 2025. This closure is necessary for a joint project with the Port of Port Townsend to elevate the road and reconstruct the existing boat ramp, optimizing safety, speed, and cost.

Key Points

  • Project Scope: Joint project with the Port of Port Townsend involving elevating a segment of Gardiner Beach Road and reconstructing the existing boat ramp. The County's contribution covers road reconstruction and resurfacing.
  • Location: Gardiner Beach Rd., from milepost 0.56 to milepost 0.69.
  • Justification for Closure: Temporary road closures allow the work to be completed more quickly, safely, and at a lower cost.
  • Public Impact Mitigation: Alternate routes are available, and notice of closure will be provided via newspaper publication and on-site signage at least 3 days prior to closure, as required by law (Chapter 47.48 R.C.W.).
  • Strategic Alignment: The project is listed as #13 on the 2024-2029 TIP (Transportation Improvement Program).

Financials

  • Port of Port Townsend's construction estimate: $800,000.
  • County's contribution: $50,000, funded from the Road Fund.

Alternatives

  • The alternative of completing the work without full closures was rejected due to higher costs, safety concerns, and extended project time.

Community Input

None present.

Timeline

  • July 14, 2025 and October 3, 2025 (Window): Maximum period during which the closure may occur.
  • Total closure duration: Up to twelve (12) days, periodically within the window.

Next Steps

The Board is requested to approve the temporary road closure resolution.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Laura Pollina - Public Works Permit Tech I
  • Port of Port Townsend (Joint Project Partner)
  • Chapter 47.48 R.C.W.
  • 2024-2029 TIP (Transportation Improvement Program, Item #13)

Resignation from Planning Commission (District 1)

Topic Summary

Ahren Stroming, the Planning Commission District 1 Representative, submitted his immediate resignation from the commission on June 19, 2025, prior to the scheduled expiration of his term. The Board is requested to accept the resignation.

Key Points

  • Ahren Stroming has resigned immediately from the Planning Commission.
  • He served as the District 1 Representative.
  • His term was scheduled to expire on March 17, 2028.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 19, 2025: Date of resignation (effective immediately).
  • March 17, 2028: Original term expiration date.

Next Steps

The Board should accept the resignation and sign a thank you letter.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh Peters - County Administrator (Reviewer)
  • Ahren Stroming - Resigned Planning Commission Member

Public Hearing Rescheduling Notice (July 7, 2025 Agenda)

Topic Summary

The agenda notes that two major public hearings that were originally scheduled for the July 7, 2025, meeting have been rescheduled, likely due to the inaccessibility of materials noted elsewhere in the packet.

Key Points

  • Conservation Futures Funding Applications for 2025 Hearing: Rescheduled from July 7, 2025 (10:30 a.m.) to July 21, 2025 (2:30 p.m.).
  • Mason County PUD No. 1 Telecommunications Franchise Hearing: Rescheduled from July 7, 2025 (11:00 a.m.) to July 21, 2025 (11:00 a.m.).

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • July 7, 2025: Original date for both hearings.
  • July 21, 2025: New scheduled date for both hearings.

Next Steps

No action required for this notice item; it serves as procedural update.

Sources

  • Jefferson County Board of Commissioners Agenda

DCD Analysis: 2025 Conservation Futures Impact on Growth

Topic Summary

The Department of Community Development (DCD) conducted an analysis regarding the three proposed 2025 Conservation Futures Fund (CFF) projects (Deerfoot Forest, Toandos Forest, Upper Yarr Creek), concluding that the total acquisition of approximately 44 acres and the relinquishment of four theoretical residential development units (SFR/ADU) do not negatively impact the County's ability to accommodate projected population and employment growth as required by RCW 84.34.240.

Key Points

  • Legal Requirement: DCD's review ensures the CFF actions comply with RCW 84.34.240, which requires the County to retain enough developable land to meet projected 20-year housing and employment growth needs.
  • Total Impact: The three conservation projects total approximately 44 acres.
  • Theoretical Housing Loss: The projects extinguish the future opportunity for approximately four (4) total new theoretical residential units (SFRs/ADUs).
    • Deerfoot Forest: 2 theoretical D.U./ADU (on southern RR-5 parcel, northern parcel is at max density).
    • Toandos Forest: 2 theoretical D.U./ADU (on RR-5 parcel, structure currently there must be removed).
    • Upper Yarr Creek: 0 theoretical D.U./ADU (1.03-acre parcel is inadequate for residential development due to size and stream/road setbacks).
  • Growth Capacity: Jefferson County has a documented surplus of vacant and underdeveloped parcels sufficient to accommodate planned 20-year growth (2018-2038 and projected 2025-2045 rates of ~1%).
  • Employment Impact: These conservation actions do not negatively impact employment growth, as the land is zoned Rural Residential and employment in these areas consists largely of natural resources sectors, home businesses, or cottage industries. Natural resource conservation is identified as playing a positive role in economic development for the County.
  • Comprehensive Plan Consistency: All proposed actions are consistent with the Comprehensive Plan's goals and policies to protect open space, critical wildlife habitat (OS-P-1.4), and enhance natural resource-based economic activities (ED-G-6).

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • May 23, 2025: Date of DCD's analysis summary issuance.

Next Steps

The DCD analysis supports the CFF Committee's recommendation to fund all three projects.

Sources

  • Joel Peterson - Associate Planner, DCD
  • RCW 84.34.240
  • Jefferson County Comprehensive Plan (LU-P-15.2, OS-G-1, OS-P-1.4, NR-G-1, ED-G-6)
  • Office of Financial Management (OFM) population data

CFF Citizen Oversight Committee 2025 Funding Recommendations

Topic Summary

The Conservation Futures Fund Citizen Oversight Committee (CFF Committee) provided its final recommendations for the 2025 funding cycle, proposing full funding for all three applicants: Deerfoot Forest ($110,000), Toandos Forest ($94,500), and Upper Yarr Creek ($26,000). The total request, $230,500, falls within the total available CFF funds of $323,200.

Key Points

  • Total Available Funds: $323,200 (from 2024 revenues and $69,000 returned from the canceled North Barry/Snow Creek project).
  • Total Requested: $230,500.
  • Sponsors: Jefferson Land Trust (JLT) and Northwest Watershed Institute (NWI).
  • Project Ranking (by average score):
    1. Toandos Forest: 199 average points (75%)
    2. Upper Yarr Creek: 167 average points (66%)
    3. Deerfoot Forest: 163 average points (64%)
  • Below Cutoff Approval: Although Deerfoot Forest and Upper Yarr Creek scored below the 70% cutoff for automatic eligibility, the Committee unanimously deemed Deerfoot Forest worthy, citing its value as a mature "ecological island" and hydrologic benefit. Upper Yarr Creek was approved 11-1, citing its high conservation value relative to its low price, importance as a critical stream parcel, and vulnerability to disturbance.
  • Recommendation: Full funding for all three projects was unanimously recommended (Toandos, Deerfoot) or strongly supported (Upper Yarr, 11-1 vote).
  • Canceled Projects (Impact on Funds): North Barry Snow Creek ($74,000) and Dosewallips River Lazy C ($7,649) were canceled.
  • Resource Subs-Committee: A new "Resources" Sub-Committee (Ron Rempel, Carol Bernthal, Tom Backman) was formed to generate better educational resources and criteria for the Committee.

Financials

  • Total CFF Funds Available: $323,200.
  • Total Recommended Funding: $230,500.
  • Deerfoot Forest: $110,000 Total ($98,000 acquisition, $12,000 O&M); 51% matching funds.
  • Toandos Forest: $94,500 Total ($76,000 acquisition, $18,500 O&M); 50% matching funds.
  • Upper Yarr Creek: $26,000 Total (acquisition); 50% matching funds.
  • Upcoming Closings: Tarboo Wildlife Preserve ($150,000), Lower Chimacum Creek ($52,000 portion), Humbleberry Farm ($130,000).

Alternatives

  • Committee discussion included options for reserving a portion of the available $323,200 for a future larger project (e.g., on the West End).

Community Input

  • Peter Bahls (NWI) thanked the Committee for their work.

Timeline

  • March 11: CFF Committee toured project sites.
  • April 1, 2025: Sponsors presented during CFF Committee meeting.
  • April 22, 2025: CFF Committee meeting for scoring review and final ranking/vote.
  • September (Proposed): Next CFF meeting for sub-committee findings discussion.

Next Steps

The Board of County Commissioners will hold a public hearing and consider these recommendations before passing funding resolutions.

Sources

  • Joanne Pontrello - Chair, CFF Citizen Oversight Committee
  • Ron Rempel - Vice Chair, CFF Citizen Oversight Committee
  • Michael Dawson - Water Quality Manager
  • Tami Pokorny - Natural Resources Program Coordinator
  • Joel Peterson - Associate Planner (DCD)
  • Peter Bahls - Northwest Watershed Institute
  • RCW 84.34; JCC 3.08
  • CFF Committee Members (Tom Backman, Carol Bernthal, Laurie de Koch, Tom Ehrlichman, Rob Harbour, Richard Jahnke, Cheryl Lowe, E. Ryan McMackin, Ron Rempel, Robert Simmons, Dave Wilkinson)

Juvenile Services Agreement for Family Preservation Services (FPS)

Topic Summary

Juvenile Services proposes a Professional Services Agreement with Patricia Oden, Instilling Vision in Youth and Families, to deliver in-home Family Preservation Services (FPS). The two-year contract, funded by the 1/10th of 1% Behavioral Health Sales Tax Fund, provides therapeutic interventions that utilize evidence-based models to address family discord and youth behavioral problems, filling a critical service gap in the rural community.

Key Points

  • Service: Family Preservation Services (FPS), an in-home therapeutic model for referred, diverted, and adjudicated youth (ages 11-17) experiencing behavioral and emotional problems/family discord.
  • Model: FPS is a short-term intervention (10-16 in-home sessions over 3-4 months) using evidence-based techniques like Functional Family Therapy, Triple P, and Motivational Interviewing. It adheres to a Blueprints for Violence Prevention model and fidelity standards.
  • Benefit: Reduces barriers to access services in a rural community by offering in-home therapy, potentially reducing court involvement, truancy, and run-away behaviors.
  • Reporting: The contractor must share pertinent information with the Juvenile Court Case Manager/Administrator, including weekly updates on sessions, client status, and clinical/safety concerns.

Financials

  • Total Contract Amount: Not to exceed $30,000.00 (over the full term).
  • Funding Source: $15,000 allocated for FY 2025 and $15,000 for FY 2026 from the 1/10th of 1% Behavioral Health Sales Tax Fund, plus access to general professional services funds.
  • Payment Structure:
    • Lump Sum for Completion: $3,000 for successful completion of full FPS intervention.
    • Interim Payments: $250.00 per completed session (up to 10 sessions).
    • Extended Sessions: Up to 4 additional sessions (11th through 14th) at $200.00 per session.

Alternatives

None specified. This service is noted as filling a necessary gap currently unmet outside of Child Welfare services.

Community Input

None present.

Timeline

  • Term: July 1, 2025, through June 30, 2027.

Next Steps

Approve the agreement with Patricia Oden.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Patricia Oden, Instilling Vision in Youth and Families (Contractor, certified in FPS model)
  • 1/10th of 1% Behavioral Health Sales Tax Fund

Advisory Commission Resignation: Planning Commission (District 1)

Topic Summary

The Board of County Commissioners is requested to acknowledge and accept the resignation of Ahren Stroming, the District 1 Representative on the Planning Commission, effective June 19, 2025. His term was otherwise scheduled to expire in 2028.

Key Points

  • Ahren Stroming, District 1 Representative of the Planning Commission, resigned effectively immediately on June 19, 2025.
  • His formal term expiration date was March 17, 2028.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 19, 2025: Effective date of resignation.
  • March 17, 2028: Original term expiration date.

Next Steps

Accept the resignation and sign a thank you letter for service.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Josh Peters - County Administrator (Reviewer)

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