PACKET: COMMISSIONERS MEETING at Mon, Jun 23, 09:00 AM

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Clean Air and Cooling Centers 2025 Update (JCPH)

Topic Summary

Jefferson County Public Health (JCPH) is requesting time to present an update on the 2025 plan for operating Clean Air and Cooling Centers during periods of extreme heat and wildfire smoke. This presentation, requested by the Board, is strictly for informational purposes, as the planning currently presents no immediate fiscal impact to the County.

Key Points

  • The update concerns the plan for extreme heat and wildfire smoke sheltering for summer 2025.
  • JCPH is the organizer of the Jefferson County Clean Air and Cooling Centers.
  • The presentation was requested by the Board of County Commissioners (BoCC).
  • The presentation is for informational purposes only.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23, 2025: JCPH requests consent to present for 15 minutes at the BoCC meeting.

Next Steps

  • Consent from the Board to schedule the 15-minute presentation.
  • Conduct the workshop on Clean Air and Cooling Centers.

Sources

  • Apple Martine - Public Health Director
  • Lara Gaasland-Tatro - Environmental Health Specialist and Community Health Educator

Jury Services Maintenance and Software Upgrade (Jury Systems Inc.)

Topic Summary

The Clerk’s Office and District Court propose adopting a web-based jury system, replacing the current paper-based and unsupported system from the same vendor, Jury Systems Inc. This transition involves a significant one-time cost for the upgrade and cloud migration, along with ongoing annual maintenance fees, aimed at streamlining jury administration, saving on paper and postage, and reducing staff time. The new system includes a juror payment debit card module to improve efficiency for the Auditor’s Office.

Key Points

  • The current jury system is paper-based and no longer supported by the vendor.
  • The proposed system, JURY+, is web-based and cloud-hosted (IT's strong preference).
  • The upgrade will streamline the process and enable potential jurors to respond to service calls from their computers, reducing the need to process approximately 400 paper questionnaires every two weeks.
  • The switch to juror pay cards (debit card module) will integrate with the jury system, saving the Auditor’s Office time and cost associated with processing one-time payments and avoiding escheatment of uncashed checks.
  • The contract includes a perpetual license for JURY+ Web Generation, Web Solution & Mobile App, and Cloud Hosting (3 years of hosting included in the one-time fee).
  • The agreement term is generally annual renewal terms, not to exceed five years, for the software license. The maintenance agreement term shall not exceed five years.
  • The perpetual license details include: Base License Fee ($14,500.00), Concurrent Users – Full Use (3) Fee ($6,500.00), Application Foundation ($1,155.00), Web Solution & Mobile App ($16,000.00), and Cloud Hosting 3 years ($21,995.00)—totaling a perpetual license fee of $60,150.00 (with a client upgrade discount of $10,500 bringing the software license fees down).
  • Annual maintenance includes Premium Plan ($5,743.00) and +3 Plan ($750.00), totaling $6,493.00.

Financials

  • Proposed one-time software upgrade cost: $52,836.00 (for upgrade to web-based system, juror interface set up, and migration to the cloud).
  • Ongoing annual cost for cloud hosted system maintenance, juror interface maintenance, and juror payment debit card module: $27,866.00.
  • Annual cost of separate Maintenance Agreement (Premium Plan +3 Plan): $6,493.00.
  • The total first-year cost for the software purchase (less pre-paid maintenance) is $31,300.00.
  • The total cost itemized in the Software Agreement is $74,209.
  • The cost to issue juror debit cards is a $0.73 load fee per card. (Source: Rapid Financial Solutions, LLC agreement)
  • Funding Source: Fund 001 080 (DC51240 490411).
  • The Board has previously approved the budget appropriation for this expenditure.

Alternatives

None specified.

Community Input

None present.

Timeline

  • The software maintenance period begins immediately upon installation, and the ensuing year's maintenance begins the first day of the month following installation.
  • The Customer acknowledges they must execute the Software Agreement on or before June 30, 2025.
  • The juror debit card agreement term is for one year, with an option to extend up to five years.

Next Steps

  • Review and approve the Agreements for Service with Jury Systems Inc.
  • Review and approve the Disbursements Agreement for Card Issuance with Rapid Financial Solutions, LLC.

Sources

  • Amanda Hamilton - County Clerk
  • Brian Gleason - District Court Administrator
  • Rachel Schienbein - Director of Operations (Jury Systems Incorporated)
  • Ann Kolbe - District Court Jury Manager
  • Rapid Financial Solutions, LLC

Community Development Block Grant (CDBG) Public Hearing Notice

Topic Summary

The County, through its Grants Administrator and subrecipient Olympic Community Action Programs (OlyCAP), must hold a public hearing to fulfill program requirements related to the Community Development Block Grant (CDBG), Public Service funding. The hearing will inform citizens of the $102,500.00 expended in the 2024-2025 contract period and present the proposed use of the $103,000.00 available for the 2025-2026 funding cycle, specifically for Housing Case Management services.

Key Points

  • The public hearing is a requirement of the CDBG program to inform citizens of fund use and availability, particularly soliciting comment from low- and moderate-income individuals.
  • Funds expended in the 2024-2025 program year (July 2024 - June 2025) totaled $105,919.56 out of a $106,000.00 budget.
  • $102,500.00 was expended for Public Services (Activity 05).
  • $3,419.56 was expended for General Administration by Jefferson County (Activity 21A). $80.44 balance remains to be de-obligated and returned to the CDBG program.
  • OlyCAP used approximately $91,000 of the 2024-2025 CDBG Public Services funds to pay for salaries and benefits in its Housing Program for four months (January to April 2025), subsidizing the department's operation.
  • OlyCAP intends to allocate the entire available 2025-2026 Public Service funding (up to $103,000.00, less the County's administrative share) to support Housing Case Management services for low-income residents of Jefferson County.
  • This activity aligns with eligible uses under Section 105(a)(21) of the Housing and Community Development Act of 1974.

Financials

  • Funds expended, 2024-2025 (CDBG Total): $105,919.56 (Budget: $106,000.00).
  • Public Services (OlyCAP): $102,500.00 (fully expended).
  • Jefferson County General Administration: $3,419.56 (Budget: $3,500.00).
  • Available CDBG - Public Services funding for the 2025-2026 contract period: $103,000.00.
  • The project is certified as generating no program income.

Alternatives

  • Public comment received at the hearing can potentially change the proposed use of the Public Service funds to better meet community needs.

Community Input

  • The objective of the public hearing is to receive comments on proposed activities, especially from low- to moderate-income persons.
  • Written testimony is invited from June 25, 2025, through the end of the public hearing on July 14, 2025.

Timeline

  • June 25, 2025: Written testimony period begins (ends July 14, 2025).
  • July 14, 2025: Public Hearing scheduled at 2:00 p.m.

Next Steps

  • The Board of County Commissioners will formally approve the public hearing notice.
  • Staff is recommended to receive public comment and provide recommendations for changes to the current application and/or approve the proposed use of CDBG-Public Services funding for 2025-2026.

Sources

  • Amanda Christofferson - Grants Administrator
  • Holly Morgan - Executive Director (Olympic Community Action Programs - OlyCAP)
  • Mark McCauley - Jefferson County Administrator

Surplus Declaration for Commissioners' Office Personal Property

Topic Summary

The County Treasurer requests approval of a resolution to declare specific personal property belonging to the Commissioners’ Office/County Administrator as surplus. The items, primarily Apple iPhones, are determined to be no longer needed, outdated, or obsolete, with a value under $2,500 per item, authorizing their disposal through auction, transfer, or recycling.

Key Points

  • The assets are identified as no longer required, non-repairable, obsolete, or outdated.
  • Specific items listed as surplus are: two Apple iPhones with cases (one working/unlocked, one working/locked).
  • The total value of each item is less than $2,500.00, meaning public notice of intent to sell is not required per RCW 36.34.020(3).
  • Disposal options include sale in the county auction, transfer to other county departments, agencies, or non-profits, or disposal/recycling via the Transfer Station.

Financials

  • None specified regarding cost/benefit, as the items have little market value.

Alternatives

  • Disposal is authorized through auction, transfer, or recycling/disposal.

Community Input

None present.

Timeline

  • The resolution is effective upon adoption.

Next Steps

  • The Commissioners are recommended to approve the resolution authorizing disposal options and directing the County Auditor to remove the listed equipment from the capitalized fixed assets inventory.

Sources

  • Stacie Prada - Treasurer

Appointments to the Washington Counties Risk Pool (WCRP)

Topic Summary

A resolution is proposed to repeal and replace the existing Resolution 21-22 regarding Jefferson County’s relationship with the Washington Counties Risk Pool (WCRP), primarily to update the required appointments following the upcoming County Administrator transition. The new resolution formally appoints Josh Peters as the WCRP Director and Risk Manager, succeeding Mark McCauley.

Key Points

  • Jefferson County is a member of the WCRP, organized under RCW Chapters 48.62 and 39.34.
  • WCRP requires member counties to appoint several designees: Director/Alternate Director, County Risk Manager, County Safety Officer, and County Claims Administrator.
  • The purpose of the update is to reflect that Josh Peters will assume the role of County Administrator on July 1, 2025, and will replace Mark McCauley as Director and Risk Manager.
  • The resolution repeals and replaces Resolution No. 21-22 in its entirety.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • The resolution shall take effect the earlier of July 1, 2025, or the date of adoption.

Next Steps

  • The Board is recommended to approve the resolution appointing Josh Peters as WCRP Director and Risk Manager.
  • The clerk of the board is directed to forward a copy of the completed resolution to the WCRP Executive Director, Chuck Boyd.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Mark McCauley - County Administrator
  • Josh Peters - County Administrator (Incoming)
  • Chuck Boyd - Executive Director (Washington Counties Risk Pool)
  • RCW 48.62 - Washington Counties Risk Pool
  • RCW 39.34 - Interlocal Cooperation Act

Power Outage After Action Review (AAR)

Topic Summary

The Department of Emergency Management (DEM) is requesting that department directors conduct an after-action review (AAR) following a recent power outage that impacted approximately 17,000 people in east Jefferson County for two hours. This review aims to assess current departmental procedures, identify communication issues and equipment needs, and inform the ongoing development of the County’s Continuity of Operations Plan (COOP).

Key Points

  • The incident occurred on Tuesday, May 27th, affecting roughly 17,000 people in east Jefferson County for about two hours.
  • Many county services were paused, raising questions about communication and operations during power interruptions.
  • The AAR meeting will be used to expedite the COOP planning process, which aims to identify essential county functions and strategies for maintaining/resuming operations after a disruption.
  • Review topics include assessing current department procedures, identifying positives during the outage, and suggesting necessary changes (information, equipment, or process).

Financials

  • None currently specified, but continued planning (COOP) is intended to mitigate future financial impacts of operational disruptions caused by outages.

Alternatives

None specified.

Community Input

None present.

Timeline

  • The AAR workshop is scheduled for 12:00 p.m. on June 23, 2025.

Next Steps

  • Chair Eisenhour and department heads are recommended to conduct the after-action review.

Sources

  • Willie Bence - Director, Department of Emergency Management (DEM)

Duckabush Estuary Restoration Realignment and Turnback Agreement (WSDOT)

Topic Summary

Public Works requests approval for a two-part Construction and Turnback Agreement with the Washington State Department of Transportation (WSDOT) related to the US 101 Duckabush Estuary Restoration Project. The project involves relocating the intersection of Duckabush Road and Highway 101 slightly northeast to add a left turn lane. The agreements manage Jefferson County granting WSDOT a temporary work easement (72 months) and subsequently exchanging or "turn back" real property: WSDOT will convey the newly constructed road alignment and the County will convey the unusable existing road alignment, ensuring the County maintains ownership of the entire road alignment post-construction.

Key Points

  • The Duckabush Estuary Restoration Project, funded by the U.S. Army Corps of Engineers (USACE) with matching funds from WSDOT and the Washington Department of Fish and Wildlife (WDFW), will replace the existing US 101 bridge over the estuary.
  • The project necessitates realigning Duckabush Road to safely accommodate a left turn lane at the US 101 intersection.
  • The County grants WSDOT a temporary right of entry/temporary work area easement over property described in Exhibit A for the 72-month construction period.
  • WSDOT grants the County a right of entry upon WSDOT-owned property for review of the construction work.
  • The USACE will be responsible for construction administration on behalf of WSDOT.
  • Upon project completion, WSDOT will convey in fee the newly constructed Duckabush Road alignment acquired by WSDOT to Jefferson County (and release the temporary easement area back to the County).
  • The County agrees to convey in fee to WSDOT the previously existing Duckabush alignment area (surplus area) which will no longer be in use.
  • Construction and improvements will be at the sole cost and expense of USACE, WSDOT, and WDFW; the County is "not required to contribute to the construction of the Improvements."
  • The County is agreeing to accept responsibility for future maintenance and operation of the roadway facilities within the transferred right-of-way upon completion of the property transfer.
  • The agreement has a provision for conflict resolution using a three-member Dispute Board (one appointee from each Party, plus a neutral third party chosen jointly).

Financials

  • The agreements are classified as non-financial, with zero revenue or expenditure specified for the agreements themselves, given that the underlying construction costs are borne by USACE/WSDOT/WDFW.
  • Future maintenance and operation costs for the roadway facilities will be the County's responsibility upon transfer.

Alternatives

  • None specified.

Community Input

None present.

Timeline

  • The temporary easement and right-of-way granted by the County commence when construction begins and lasts for 72 months (the expected construction period).
  • The Turnback Agreement (recorded conveyance) is required to be completed within one year following WSDOT’s written transfer of maintenance and operations responsibilities to the County.

Next Steps

  • The Department of Public Works recommends the Board sign both the Turnback and Construction Agreements.

Sources

  • Monte Reinders, P.E. - Public Works Director
  • Josh Thornton - Real Property Specialist
  • Eric Kuzma - Asst. Public Works Director / Eng. Services Manager / Agency Contact
  • Washington State Department of Transportation (WSDOT)
  • U.S. Army Corps of Engineers (USACE)
  • Washington Department of Fish and Wildlife (WDFW)
  • RCW 47.28.140

Washington State Climate Planning Grant (CPG) Amendment

Topic Summary

The Department of Community Development (DCD) proposes an amendment to the 2023-2025 Washington State Department of Commerce Climate Planning Grant (CPG) contract. This amendment adjusts the scope and budget to accurately reflect the completion status of two key deliverables—the Climate Resiliency Goals and Policies and the Coordinated Water System Plan (CWSP) White Paper—changing them from "Final" to "Draft" to account for the need for continued work in the subsequent 2025-2027 biennium contract. The amendment also formalizes an expenditure shortfall of $73,300, reducing the total contract amount to $226,700 for the current biennium.

Key Points

  • The grant funding flows from state Climate Commitment Act funds, allocated to the County to support GWA implementation (specifically HB 1181) and the 2025 Comprehensive Plan Periodic Update.
  • The original $300,000 grant award for 2023-2025 is being reduced by $73,300 due to an expenditure shortfall, making the new contract total $226,700.
  • Deliverable descriptions for Deliverable 4 and 5 are being amended from "Final" status to "DRAFT" status to accurately reflect the reality of the planning timeline and ushering deliverables through the adoption process.
  • Original Deliverable 4 of Final Climate Resiliency Goals and Policies (budgeted at $57,910) is amended to DRAFT Resiliency Goals and Policies (budgeted at $47,610).
  • Original Deliverable 5 of CWSP White Paper with Preliminary Analysis and Outline (budgeted at $125,000) is amended to CWSP DRAFT White Paper with preliminary analysis and outline (budgeted at $62,000).
  • The unspent $73,300 will be sought under a separate, ongoing grant application for the 2025-2027 CPG biennium.
  • The completed scope includes initial tasks like hiring a consultant (retained 5/2024), establishing the joint County/City of Port Townsend Climate Action Committee (CAC) as an advisory body (6/2024), summarizing climate impacts, auditing plans/policies (gap analysis memo draft complete 11/2024), and updating vulnerability and risk assessments (final draft due 3/2025).

Financials

  • Original Contract Amount: $300,000.
  • Amendment Amount (Decrease): -$73,300.
  • New Contract Amount: $226,700.
  • Funding Source: State Climate Commitment Act funds.
  • Expenditures for D4 decreased by $10,300 (from $57,910 to $47,610).
  • Expenditures for D5 decreased by $63,000 (from $125,000 to $62,000).
  • Remaining balance to be applied for in the 2025-2027 biennium: $73,300.

Alternatives

None specified.

Community Input

  • The joint Climate Action Committee (CAC) serves as the advisory committee and stakeholder group, coordinating the planning process.
  • The Water Utility Coordinating Committee (WUCC) is engaged for CWSP development.

Timeline

  • Original Contract Term: Date of Execution through June 30, 2025.
  • Amendment End Date: June 30, 2025.
  • Jefferson County’s deadline for the 2025 Comprehensive Plan Periodic Update is December 31, 2025.
  • A future Consent Agenda Request detailing the 2025-2027 CPG contract will also require BoCC approval.

Next Steps

  • Approve and fully execute the amended 2023-2025 CPG contract.
  • Prepare for the submission of the subsequent 2025-2027 CPG contract.

Sources

  • Josh D. Peters, AICP - Director, Dept. of Community Development
  • George Terry - Associate Planner
  • Washington State Department of Commerce Growth Management Services

Consolidated Juvenile Program Grant Renewal (DCYF-JR Bridge Contract)

Topic Summary

The Juvenile Court is seeking approval of a two-year "bridge" contract with the Washington State Department of Children, Youth & Families - Juvenile Rehabilitation (DCYF-JR) for the Juvenile Court Block Grant. This contract ensures continuous fee-for-service coverage for probation supervision and programming for moderate/high-risk court-involved youth until the final biennium contracts are finalized by DCYF-JR, supporting programs like CJAA, CDMHDA, and SSODA.

Key Points

  • The grant supports probation supervision for moderate/high risk youth for programs including: Consolidated Juvenile Services At-Risk (CJS), Special Sex Offender Disposition Alternative (SSODA), Chemical Dependency and Mental Health Disposition Alternative (CDMHDA), Suspended Disposition Alternative (SDA), Community Juvenile Accountability Act (CJAA) Evidence Based Programs, and Promising Programs (e.g., i-ACT/Alternative Choice Training - ACT).
  • This is a bridge contract arrangement effective until the final State Fiscal Year (SFY) 2026-2027 Block Grant contract application is approved and executed.
  • If the County does not have an approved application by July 1, 2025, reimbursement will temporarily use SFY 2024-2025 Consolidated Contract rates until September 1, 2025, for service continuity.
  • Once the application is approved, the SFY 2026-2027 rates apply retroactively to July 1, 2025.
  • If the final application is rejected, this contract expires: Maximum Program Agreement Amount: See Exhibits
  • The County must address Racial and Ethnic Disparities (RED) as a condition of receiving state funds (RCW 13.06.050) by annually reviewing disproportionality data and creating an action plan.
  • The County Juvenile Court is responsible for maintaining fidelity standards for Evidence-Based Programs (EBPs), such as Functional Family Therapy (FFT), Multi-Systemic Therapy (MST), Coordination of Services (COS), and Education and Employment Training (EET).
  • Reimbursement policies include:
    • No reimbursement for CDMHDA sentences exceeding 12 months' active supervision (with exceptions).
    • Costs for risk assessment are limited to three hours of provider time per moderate to high-risk youth (reassessment costs are non-billable).
    • Detention costs for SSODA, CDMHDA, and SDA committable offenders are reimbursed for up to 30 days per confinement period, at rates no higher than those charged to other courts.
    • Reimbursement for administrative and equipment costs cannot exceed 15% of the original annual allotment.

Financials

  • Contract Maximum Amount: "TBD when final State budget is done" (Bridge Contract).
  • Term: July 1, 2025, through June 30, 2027 (biennium).
  • Funding Source: Fee for service coverage provided by DCYF-JR.
  • Reimbursement for CDMHDA treatment is based on approved Managed Care Organization (MCO) reimbursement rates.
  • No indirect costs are allowed, and funds must supplement, not supplant, existing federal, state, and local funding.

Alternatives

  • If the County's application is not fully approved and signed by September 1, 2025, DCYF-JR may discontinue reimbursement until approval is finalized.

Community Input

None present.

Timeline

  • Program agreement period: July 1, 2025, through June 30, 2027.
  • Temporary reimbursement ceases if application is not approved by September 1, 2025.
  • County must adjust expense discrepancies related to interim funding rates by April 30, 2026.

Next Steps

  • The Board of County Commissioners is recommended to sign the Juvenile Court Block Grant agreement.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Department of Children, Youth, & Families (DCYF) / Juvenile Rehabilitation (JR)
  • RCW 13.06.050 - Racial and Ethnic Disparities requirements

School-to-Work Direct Service Contract (DSHS/DVR)

Topic Summary

Jefferson County Public Health (JCPH), through its Intellectual and Developmental Disabilities (IDD) program, seeks approval for a fee-for-service agreement with the Department of Social and Health Services (DSHS), Division of Vocational Rehabilitation (DVR). This contract is for the School-to-Work Direct Service Pilot Program, which aims to provide eligible IDD students (age 20-22) with seamless transition support from school to stable, community-based employment.

Key Points

  • The program targets students aged 20-22 with intellectual/developmental disabilities (DDA- and DVR-eligible, possessing an IEP, and intending to remain in school transition programs).
  • The objective is to achieve a "seamless transition" to meaningful community employment upon exiting high school transition programs, eliminating the gap between graduation and employment.
  • The service delivery is structured in three phases:
    1. Intake and Assessment Phase: Uses a Student Guide and a Job Foundation report (or School-to-Work Assessment if needed) to establish an employment goal and an Individual Plan for Employment (IPE).
    2. Job Placement Phase: Provides the student with job seeker tools (resume, cover letter, etc.), leading to locating and securing competitive integrated employment.
    3. Employment Phase: Focuses on employment verification, Intensive Training Services, and Job Stabilization, culminating in a transition to Long-Term Services (DDA funds).
  • Extended Services are provided by DVR post-stabilization for up to six months at $105.00/hour (maximum 26 hours/month), until DDA funds become available.
  • The County is responsible for continuous enrollment, documentation, and data sharing with DVR (Exhibit D) to track progress and program success six times between June 2025 and September 2026.
  • The County must comply with the Americans with Disabilities Act (ADA) and Civil Rights Act of 1964 requirements, including providing interpreter services and alternative formats for LEP individuals unless determined to cause an undue hardship.
  • The Jefferson County Intellectual and Developmental Disabilities Advisory Board (IDDAB) supports transition services like School-to-Work as essential to the community and local economy.

Financials

  • Contract Type: Fee-for-service.
  • Contract Maximum: Up to $14,000 per Student through four billing points per student ($3,000 for Intake, $2,000 for Assessment, $1,000 for Job Seeker Tools, $2,000 for Job Offer, $1,000 for Employment Verification, and $5,000 for Stabilization).
  • DVR Extended Services maximum reimbursement: 26 hours per month at an hourly rate of $105.00.
  • The program is in its second year and has successfully supported two students so far.

Alternatives

  • None specified.

Community Input

None present.

Timeline

  • Program Agreement Start Date: May 1, 2025 (retroactive).
  • Program Agreement End Date: September 30, 2026.
  • New students must apply for DVR School-to-Work services by December 31, 2025, unless written approval for a later start is obtained.

Next Steps

  • JCPH management recommends the Board approve the School-to-Work Direct Service Agreement with DSHS.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • DSHS - Division of Vocational Rehabilitation (DVR)
  • Jefferson County Intellectual and Developmental Disabilities Advisory Board (IDDAB)
  • RCW 13.40.162, 13.40.165 and other supporting RCWs and WA Administrative Codes.

Evidence Based Expansion Program Grant (DCYF)

Topic Summary

Juvenile and Family Court Services seeks approval for the Evidence Based Expansion (EBE) Program agreement with the Department of Children, Youth & Families (DCYF). This contract secures the receipt of the county’s allocation of statewide EBP dollars for the biennium (FY 2026-2027), supporting evidence-based treatment and training programs like Functional Family Therapy (FFT) for moderate and high-risk youth.

Key Points

  • The grant provides funding to expand evidence-based treatment and training in local juvenile courts, including FFT, Multi-Systemic Therapy (MST), Coordination of Services (COS), and Education and Employment Training (EET).
  • Programs focus on reducing recidivism and commitment to Juvenile Rehabilitation (JR).
  • The County must achieve target performance metrics related to quality assurance (fidelity and competency) and program completion rates for EBPs. For FFT, the completion baseline for the court is 64.3%, compared to the statewide average target of 66.5%.
  • This contract reflects the County’s approved Application Response to adhere to the scope of work and meet CJAA State Quality Assurance Programs requirements.
  • Under contract, the County must administer Washington State Juvenile Court risk assessments (prescreen or full) to participating youth, followed by a reassessment for moderate/high risk youth at the end of probation.

Financials

  • Contract Maximum Amount: "See Exhibit B" (determined by the Juvenile Court Evidence Based Expansion Funding Awards SFY26-27 list, incorporated by reference).
  • Revenue amount is TBD pending the final State budget, but the revenue is currently included and will be included in the Juvenile Services budget.
  • Term: July 1, 2025, through June 30, 2027.
  • Reimbursementable costs include staff salaries, benefits, training, fees, quality assurance, and local administration (not to exceed 15% of the original annual allotment).
  • Under expenditures in SFY26 cannot be carried forward to the subsequent fiscal year.
  • No indirect costs are allowed.

Alternatives

  • If the County does not have an approved application by September 1, 2025, JR may temporarily reimburse using prior rates until that date for continuity, but may discontinue reimbursement thereafter.

Community Input

None present.

Timeline

  • Program agreement term: July 1, 2025, through June 30, 2027.
  • Utilize review criteria by January 1st of each fiscal year to prevent significantly exceeding proposed cost per participant.
  • Revenue Sharing Requests/Returns Form must be submitted by May 15th of each fiscal year.

Next Steps

  • The Board is recommended to approve the agreement.

Sources

  • Shannon Burns - Director, Juvenile and Family Court Services
  • Robert Leonard - Program Administrator (Juvenile Rehabilitation)
  • Department of Children, Youth & Families (DCYF) / Juvenile Rehabilitation (JR)

Superior Court Jury Fee Voucher

Topic Summary

The Board is requested to approve the payment of the Superior Court Jury Fee Voucher for June 2025, totaling $6,610.80. These costs cover the required mileage rate and $15.00 daily stipend for jurors who reported for service.

Key Points

  • The costs cover mileage and a $15.00 per day stipend for reporting jurors.
  • Jefferson County Superior Court held one jury trial in June 2025.
  • District Court held zero jury trials in June 2025.

Financials

  • Fiscal Impact to the County: $6,610.80.

Alternatives

None specified.

Community Input

None present.

Timeline

  • The request is dated June 23, 2025.

Next Steps

  • The Board of County Commissioners is recommended to approve payment of the Superior / District Court Jury Fees.

Sources

  • Ann Kolbe - District Court Jury Manager

Chimacum Drainage District #1 (DD1) Reactivation Workshop

Topic Summary

Commissioner Heidi Eisenhour proposes a workshop to discuss the potential reactivation of the inactive Chimacum Drainage District #1 (DD1), which originally encompassed 7,526 acres of the Chimacum watershed. Reactivation is being explored to address persistent issues like flooding, reed canarygrass, and increasing beaver populations, which current decentralized efforts by individual landowners have failed to manage effectively. Survey results show strong community interest in reactivation and willingness to pay a fee, provided main challenges are addressed by a special district.

Key Points

  • DD1 was originally organized on June 23, 1919, covering 7,526 acres (about one-third of the Chimacum watershed).
  • DD1 has been inactive since 1974, leading to drainage issues caused by reed canarygrass and beavers, and inconsistent maintenance by individual landowners.
  • Community engagement, including surveys (38 respondents), showed:
    • 55.26% (21/38) agree or strongly agree that flooding is a challenge.
    • 73.68% (28/38) agree or strongly agree that reed canarygrass is a problem and hard to manage.
    • 65.79% (25/38) agree or strongly agree that their neighbor's management impacts their property.
    • 60.53% (23/38) are willing to pay a reasonable levy/fee if main challenges were addressed by a special district.
    • 64.87% (24/37) strongly support or support reactivating the Drainage District, while 21.63% (8/37) oppose or strongly oppose.
  • The original purpose of the district was to facilitate the creation of productive farmland through drainage.
  • Several management options were considered: Individual Landowners Manage, Organizations Support Landowners, Drainage District (DD), Watershed Improvement District (WID), and Flood Control District (FCD).
  • The preferred strategies supported by survey respondents include: periodic removal of reed canarygrass (89.47% support/strong support), beaver and dam management (76.32% support/strong support), and removal of sediment buildup (81.58% support/strong support).
  • Landowners expressed concerns about complexity (permitting), cost, and feeling micromanaged by government entities.

Financials

  • Fiscal impact post-reactivation is "TBD."
  • 60.53% of survey respondents are willing to pay a reasonable levy/fee for a special district solution.
  • One comment defined an acceptable fee as in the "Tens of dollars," cautioning that "Hundreds of dollars is not."
  • Another comment requested that costs should be low and relative to the property owner's income, noting the area is "not wealthy."

Alternatives

The workshop considered five alternatives for drainage management: 1. Individual Landowners Manage the Creek: (27.03% support/strong support in survey) Landowners bear all costs and management is voluntary and inconsistent. 2. Organizations Support Landowners (with assistance): (40.54% support/strong support) Landowners pay costs with technical and financial support; management remains voluntary. 3. Drainage District (DD): (64.87% support/strong support) Landowners pay annual benefit assessment; DD responsible for management. Governed by 3 elected board members. 4. Watershed Improvement District (WID): (37.84% support/strong support) Landowners pay annual benefit assessment; WID manages, maintains, and can buy land/water rights. Requires 2/3 landowner vote to form. 5. Flood Control District (FCD): (34.21% support/strong support) Landowners pay annual levy focusing only on flood control. Governed by the BoCC or appointed board.

Community Input

  • Landowners generally agree that the current individual management and restrictive permitting process is dysfunctional (e.g., permits needed for beaver dam removal or cannary grass clear-out).
  • Jefferson Land Trust (via survey response, #1): If reactivated, the DD must actively work with partners and landowners to improve habitat conditions, which were severely degraded during the original creation of the drainage system.
  • Multiple (6+): Concerns about increased costs, fees, and taxes from the district (Q10, Q13, Q17).
  • Multiple (3+): Concerns about government overreach, micro-managing property, and land preservation efforts (Q10, Q17).

Timeline

  • DD1 formed: June 23, 1919.
  • DD1 inactive since: 1974.
  • BoCC previously held two hearings prior to beginning outreach and decided to maintain inactive status rather than dissolve.
  • Workshop scheduled for June 23, 2025.
  • Proposed reactivation steps include: identifying boundaries with Jefferson Conservation District (JCD), BoCC holding a hearing on reactivation (per RCW 85.38.220), appointing an initial Board (per RCW 85.38.070), electing a permanent Board, adopting rates/charges (RCW 85.38.140), and contracting with JCD for maintenance projects.

Next Steps

  • Review the provided "DD1 Story Map" materials.
  • Conduct discussion in the workshop format.
  • Potential motion to pursue formal reactivation by the BoCC.
  • Provide guidance to staff on next steps for analysis and outreach.

Sources

  • Heidi Eisenhour - Commissioner
  • Jefferson Conservation District (JCD)
  • WSU Extension
  • Maul, Foster and Alongi (Consultants)
  • RCW 85.06.010, 85.38.180, 85.38.220, 85.38.070 (Drainage District Formation/Operation)

Establishment of County Sponsorship Program

Topic Summary

The Board of County Commissioners (BoCC) requests approval of a resolution establishing an annual County Sponsorship Program with an annual budget cap of $10,000. The program aims to support eligible local organizations and events, provided the sponsorship is rationally related to a legitimate public purpose, is reasonable in amount, and adheres to state law, based on consultation with the Prosecuting Attorney’s Office.

Key Points

  • The BoCC is establishing a $10,000 per year sponsorship program for eligible entities and events.
  • To qualify, an entity or event must fulfill three conditions: (1) promote Jefferson County’s purpose and be within County authority, (2) be held for a valid purpose, and (3) involve legitimate County role or participation.
  • Any sponsorship must be: (a) authorized by the BoCC (policy/contract/resolution), (b) rationally related to a legitimate public purpose, (c) reasonable in amount and nature, and (d) consistent with state law.
  • Annually, the BoCC will announce and advertise the program and solicit applications.

Financials

  • Fiscal impact: Up to $10,000 per year, contingent on qualified applications.

Alternatives

None specified.

Community Input

None present.

Timeline

  • The resolution is effective upon adoption.
  • The program involves an annual cycle of advertising and soliciting applications.

Next Steps

  • Approve the attached resolution establishing the County Sponsorship Program.

Sources

  • Mark McCauley - County Administrator

Proclamation of Amateur Radio Week

Topic Summary

The Board is requested to issue a proclamation declaring the week of June 23-29, 2025, as Amateur Radio Week and June 28-29, 2025, as Amateur Radio Field Days. This action recognizes the value of the County's 650+ licensed amateur radio operators who provide emergency radio communications free of charge and practice readiness during the Field Days exercise.

Key Points

  • Jefferson County has over 650 licensed Amateur Radio Operators.
  • These operators provide emergency radio communications as a public assistance service free of charge.
  • The Amateur Radio Field Days are held by the American Radio Relay League, Inc., to practice communication skills.
  • The local Amateur Radio Field Days contest and public participation event for 2025 will take place at the Beach Campground at Fort Worden State Park.

Financials

  • There is no fiscal impact to Jefferson County.

Alternatives

None specified.

Community Input

None present.

Timeline

  • June 23-29, 2025: Proclaimed Amateur Radio Week.
  • June 28-29, 2025: Proclaimed Amateur Radio Field Days.

Next Steps

  • Approve the proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Larry Morrell - Field Day Public Information contact (Jefferson County Amateur Radio Club)

Energy Audit Grant Agreement Amendment (WSAC)

Topic Summary

Central Services is requesting approval for an amendment to the Energy Audit Grant Agreement originally entered into with the Washington State Association of Counties (WSAC). The amendment extends the grant term by one year to June 30, 2026, to allow sufficient time for the County to negotiate with vendors and complete the energy audit work, which assesses the energy performance of County-owned Tier 1 and Tier 2 buildings and estimates costs for upgrades to meet RCW 19.27A state standards.

Key Points

  • The grant program aims to assess current energy performance of County-owned Tier 1 and Tier 2 buildings and determine approximate costs for facility/system upgrades necessary to meet state energy performance standards (RCW 19.27A).
  • The original term was July 1, 2024, to June 30, 2025; this amendment extends it to terminate on June 30, 2026.
  • The extension is needed to allow time for vendor negotiation and completion of the contracted work.
  • The Jefferson County Courthouse (1820 Jefferson Street) is specifically identified as a covered building subject to the state clean building performance standard, and the scope includes determining appropriate exemptions based on its National Historic Registry status.
  • The County must hire a Qualified Energy Auditor (from the Department of Commerce's inventory) if necessary, for ASHRAE energy performance audits (Level 1, 2, or 3).
  • Upon completion of the required work, the County must provide WSAC with the audit results, cost estimates for Energy Management/O&M Plans, and Rough Order of Magnitude estimates for bringing Tier 1 Buildings into compliance.
  • All funding is from Washington’s Climate Commitment Act (CCA) and requires coordinated branding and acknowledgment in media, announcements, and on-site signage.

Financials

  • The financial impact is covered by a reimbursable Washington State Association of Counties (WSAC) Grant.
  • Total maximum award is $56,943.96, allocated to: Administration ($6,833.23 Max), Benchmarking, Planning, and Reporting ($13,360.73 Max), and Energy Audit Costs ($36,750 Max).

Alternatives

None specified.

Community Input

None present.

Timeline

  • Original Term: July 1, 2024 – June 30, 2025.
  • Amended Term: July 1, 2025 – June 30, 2026.

Next Steps

  • Approve the amendment to extend the agreement term.

Sources

  • Shawn Frederick - Central Services Director
  • Washington State Association of Counties (WSAC)
  • RCW 19.27A (State Energy Performance Standards for Buildings)

Allocation of Conservation Futures Fund (CFF) Funding for 2025

Topic Summary

Jefferson County is scheduling a public hearing for July 7, 2025, to review and potentially act on three Conservation Futures Fund (CFF) project applications for the 2025 funding cycle, seeking to preserve approximately 44 acres of open space/habitat. The Conservation Futures Fund Citizen Oversight Committee (CFF Committee) unanimously recommended full funding for all three projects, determining that the projects—Deerfoot Forest, Upper Yarr Creek Protection, and Toandos Forest Acquisition and Restoration—do not impair the County’s ability to meet housing and employment growth plans.

Key Points

  • Total CFF funds available for 2025 projects is $323,200 (including $252,000 from 2024 revenues and $71,131 returned from two cancelled projects). The total requested is $230,500.
  • The CFF Committee unanimously recommended full funding for all three projects, even though two projects scored below the 70% cutoff for automatic funding eligibility.
  • The three projects combined would retire approximately four total new theoretical residential units (SFRs and ADUs). DCD analysis concludes this does not negatively impact the County's ability to accommodate allocated housing and employment growth requirements (RCW 84.34.240(3)).
  • The total request for eligible operations and maintenance (O&M) funding is $30,500, which is within the 15% statutory limit ($48,480) allowed under JCC 3.08.030.
  • All acquisition funding is conditioned on the project sponsor presenting a match of at least 50%.
  • Grant agreements, if approved, will be developed by Environmental Public Health.

Project Details:

Project Sponsor Type/Acres CFF Acquisition ($) CFF O&M ($) Total CFF ($) Match Value/Source Key Conservation Value
Deerfoot Forest Jefferson Land Trust Conservation Easement/36.9 acres $98,000 $12,000 $110,000 $114,000 (Navy REPI or bargain sale) Protects second growth forest/wetlands, headwaters of Donovan & Tarboo Creek, wildlife corridor (Western toad, cougar)
Toandos Forest Northwest Watershed Institute Fee Simple Acquisition/6.38 acres $76,000 $18,500 $94,500 $94,500 ($65,000 Navy REPI + $29,500 Private Donations) Protects forest habitat, water quality, Dabob Bay Natural Area in an under-represented CFF area (Toandos Peninsula)
Upper Yarr Creek Northwest Watershed Institute Fee Simple Acquisition/1.03 acres $26,000 $0 $26,000 $26,000 ($20,000 Land value + $6,000 NWI crew time) Protects riparian slope and fish-bearing stream habitat (Yarr Creek, a Tarboo Creek tributary)
  • Deerfoot Forest (36.89 acres, RR-20/RR-5): Will extinguish two theoretical residential units (1 SFR, 1 ADU). Protection is focused on reducing development threat to mature forest, wetlands, and headwaters. The conservation values are supported by $98,000 in acquisition funds and $12,000 for O&M.
  • Toandos Forest (6.38 acres, RR-5): Will extinguish two theoretical residential units (1 SFR, 1 ADU). The property includes a minor residential structure that will be removed as part of $30,000 in clean-up/restoration costs (covered by match). Fair Market Value appraised at $145,000 as of February 20, 2025.
  • Upper Yarr Creek (1.03 acres, RR-5): Extinguishes zero theoretical residential units due to size and the presence of a fish-bearing stream (Yarr Creek) which limits developable area to an insufficient 0.10 acre. NWI seeks compensation/reimbursement for property already purchased in 2023 to prevent detrimental development (original purchase price in 2023 was $37,000).

Financials

  • Total CFF Acquisition Requested: $200,000 ($98,000 + $76,000 + $26,000).
  • Total CFF O&M Requested: $30,500 ($12,000 + $18,500).
  • Total CFF Funding Available (2025): $323,200.
  • Previously approved projects anticipated to close in 2025: $332,000 (Tarboo Wildlife Preserve - $150k, Lower Chimacum Creek - $52k, Humbleberry Farm - $130k).

Alternatives

  • The Board may adopt any of the enclosed funding resolutions, with or without revisions.
  • The CFF Committee Chair requested that the Board consider dedicating a portion of the available CFF dollars for a future large project, potentially on the West End, which is currently "under-represented" in CFF projects.

Community Input

  • A public hearing is scheduled to take comment on the applications (RCW 84.34.240(3) and JCC 3.08.030(4)).
  • The CFF Committee unanimously rated all three projects as "worthy of funding."

Timeline

  • June 25 and July 2, 2025: Public Hearing Notice published.
  • July 7, 2025: Public hearing scheduled at 10:30 a.m. for discussion and possible decision.
  • Funding nullification deadline for approved projects is generally three years from the signing of the resolution if matching funds are not secured.
  • Deerfoot Forest acquisition projected timeline: 2026/early 2027.
  • Toandos Forest acquisition target deadline (under NWI supporter holding): October 2025.

Next Steps

  • Approve the public hearing notice.
  • Hold the public hearing on July 7, 2025.
  • Board to consider testimony and potentially adopt funding resolutions for the projects.

Sources

  • Michael Dawson - Water Quality Manager
  • Tami Pokorny - Natural Resources Program Coordinator
  • Joanne Pontrello - Chair, CFF Committee
  • Ron Rempel - Vice Chair, CFF Committee
  • Joel Peterson - Associate Planner (Jefferson County Department of Community Development)
  • Jefferson Land Trust (JLT)
  • Northwest Watershed Institute (NWI)
  • RCW 84.34.230, 84.34.240(3), JCC 3.08.030.

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