MEETING: COMMISSIONERS MEETING at Mon, Jun 23, 09:00 AM

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MEETING SUMMARY: 2025-06-23

Public Comment (Part 1: South Shore Road and Olympic National Park)

Metadata

  • Time Range: 00:02:27–00:04:02
  • Agenda Item: Not Stated (General Public Comment)
  • Categories: infrastructure, services

Topic Summary

Ed Bowen, a resident of Wes Jefferson, raised two concerns regarding regional access: the ongoing status of federal funding for South Shore Road following FEMA's denial of the governor's appeal, and the planned temporary shutdown of access to the North Shore due to the Olympic National Park's repeated removal of a temporary bridge. Commissioner Brotherton subsequently noted that the county is actively seeking more information on the South Shore Road issue from state and federal partners, with no productive movement yet.

Key Discussion Points

  • Ed Bowen (Wes Jefferson) stated the appeal for the governor’s declaration regarding South Shore Road was turned down by FEMA (00:02:41).
  • Bowen asked the County to look into the next steps following FEMA's denial and what the governor's office plans to do (00:03:16).
  • Bowen expressed concern about Olympic National Park's plan to remove the temporary bridge access to the North Shore in July, restoring it in mid- to late September, only to shut it down again in October when the temporary bridge is pulled (00:03:34).
  • Commissioner Brotherton noted he had a conversation with Rob Rizzo from Washington regarding South Shore Road and is waiting for more information (00:05:00).
  • Brotherton confirmed that the situation remains frustrating, noting that Eric (County staff) has been communicating with Megan and Brianna through the governor's office but had received no new information as of Wednesday (00:05:09–00:05:21).

Public Comments

  • - Ed Bowen (Wes Jefferson): Requested the County investigate the next steps after FEMA denied the appeal for the governor's declaration related to South Shore Road, and criticized Olympic National Park's plan to shut down temporary bridge access twice this year.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Brotherton/County Staff: Continue looking into the South Shore Road situation with the Governor's office and state representatives (00:04:50).

Public Comment (Part 2: Shrimp Fest, Commissioner Access, and Staff Retirement)

Metadata

  • Time Range: 00:05:43–00:15:34
  • Agenda Item: Not Stated (General Public Comment)
  • Categories: operations, personnel, services, other

Topic Summary

Several residents offered public comments, ranging from praise for the successful Brinnon Shrimp Fest 2025 to a request for more scheduled access time with Commissioners outside of normal daytime hours. Public comment also included a well-wishes for retiring County Administrator Mark McCauley and a lengthy complaint about private security activities at Denver Union Station. Commissioners provided detailed responses regarding constituent access and acknowledged the community events and staff tenure.

Key Discussion Points

  • Jane reported that the Brinnon Shrimp Fest 2025 was a "terrific success," well-organized, fun, and very busy, attributing the success to generous volunteers (00:06:01–00:06:18).
  • She specifically thanked several "dunk tank victims" who helped raise money for the Brinnon Fire Association, including Commissioner Greg Brotherton (00:06:49–00:07:26).
  • She estimated over 4,000 attendees (00:08:35).
  • Shelly Yarnell-Brinnon requested that Commissioners consider a scheduled public access point, such as a monthly meeting or Zoom session, outside of normal working hours, acknowledging that many people work during the day and feel frustrated receiving no email responses (00:09:45).
  • John noted that County Administrator Mark McCauley’s retirement party is tonight at 5:30 p.m. and thanked McCauley publicly for his public service (00:11:20-00:11:39).
  • Maggie recounted an incident at Denver Union Station where private security, described as "former military contractors," allegedly accosted her, threw out her belongings, and violated her civil and disability rights for putting her foot on a bench (00:13:07–00:14:21). She related this incident to cronyism, violence, and local shelter operations (00:15:15–00:15:34).
  • Commissioner Eisenhour noted that Commissioners host a weekly show on KPTZ called "County Connections," where constituents can send in questions via email (djatkpdz.org) (00:17:52). She expressed support for the idea of a scheduled "coffee date" (00:18:33).
  • Commissioner Brotherton stated he always meets with anyone who asks for a meeting, lunch, or coffee, and encouraged constituents to reach out saying they are already highly accessible (00:19:30).
  • Commissioner Nolettz noted the challenge of receiving over 100 emails a day and suggested emailing the BOCC office staff if a response is not received, as staff-forwarded emails go to the top of the attention list (02:00:19–02:01:06).
  • Nolettz highlighted the recurring Community Conversations held every other year in seven different communities, mentioning the first is tomorrow, June 24th, 6-8 p.m., at the Port Ludlow Beach Club (00:21:27–00:21:40).
  • Commissioner Brotherton noted the difficulty of arranging spontaneous meetings due to Open Public Meeting Act requirements when two Commissioners are present (00:24:25).
  • Commissioner Brotherton apologized to Maggie for her experience in Colorado but noted that "the transitive property doesn't necessarily apply to operations at the shelter here" (00:25:10–00:25:15).

Public Comments

  • - Jane (Brinnon Fire Association): Provided positive feedback and attendance estimates for the Brinnon Shrimp Fest 2025, noting money was raised for the Fire Association.
  • - Shelly Yarnell-Brinnon: Requested Commissioners establish a recurring, monthly meeting time outside of regular business hours for better public access.
  • - John: Expressed congratulations and thanks to retiring County Administrator Mark McCauley.
  • - Maggie: Detailed an alleged physical assault and rights violation by private security at Denver Union Station, drawing a parallel to corruption and violence in local governance, specifically regarding the shelter.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Jane mentioned funds were raised for the Brinnon Fire Association via the dunk tank (00:07:02).

Alternatives & Amendments

  • Shelly proposed either a monthly scheduled coffee date or a Zoom meeting for commissioner access (00:10:17).

Outcome, Vote, and Next Steps

  • Decision: No action taken; items were informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioners/Staff: Continue communications (County Connections, Community Conversations) and encourage constituents to reach out individually.
  • - Staff: Coordinate a response/follow-up on South Shore Road funding status.

Proclamation of Amateur Radio Week

Metadata

  • Time Range: 00:26:59–00:35:30
  • Agenda Item: Proclamation of Amateur Radio Week
  • Categories: public safety, services, other

Topic Summary

The Board adopted a proclamation declaring June 23-29, 2025, as Amateur Radio Week in recognition of the Jefferson County Amateur Radio Club members, many of whom are Voluntary Emergency Communicators (VCOM). These volunteers provide essential emergency communication services, especially given the fragile infrastructure on the peninsula. The week culminates with the annual Field Days exercise, where the public is invited to participate.

Key Discussion Points

  • Larry Morrell (Jefferson County Amateur Radio Club/VCOM) thanked the Commissioners for their public service (00:27:10–00:27:49).
  • Morrell explained that VCOM's mission is to step up local communication when normal infrastructure fails, noting that a single physical cut to fiber optics can take the internet down (00:28:03–00:29:02).
  • Amateur Radio operators practice technical skills at public events (roadie run, bike race, cultural race) and maintain long-distance communication capabilities for emergencies (00:28:14–00:29:36).
  • The annual Field Days exercise will be held for 24 continuous hours, from 11 a.m. Saturday (June 28) to 11 a.m. Sunday, at the Fort Worden Camp beach campground (00:30:58–00:31:23).
  • Morrell noted that the club receives "points if elected officials show up" (00:31:31).
  • The Proclamation was read aloud, recognizing the 650+ licensed amateur radio operators for their role in emergency preparedness (00:33:11–00:34:23).
  • Commissioner Brotherton noted his plan to attend the Field Day event after the All-County Preparedness Day at Finn River (00:34:59).

Public Comments

  • No additional public comment provided during this agenda item.

Supporting Materials Referenced

  • The proclamation declared June 23-29, 2025, as Amateur Radio Week, and June 28-29, 2025, as Amateur Radio Field Days (Proclamation of Amateur Radio Week packet item).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approve the proclamation as read.
  • Vote: Unanimous (00:34:35).
  • Next Steps:
  • - Amateur Radio Club: Conduct Field Days on June 28-29, 2025.
  • - Commissioners: Attempt to attend the event to provide points to the club.

Declaration of High Fire Danger (Fire and Fireworks Ban)

Metadata

  • Time Range: 00:36:03–00:49:53
  • Agenda Item: Discussion and potential action on declaration of high fire danger
  • Categories: permits, public safety, operations, ordinances

Topic Summary

Chief Fire Marshal Phil Bell and Fire Chief Brian came forward to recommend the County escalate to a High Fire Danger declaration, effective Wednesday, June 25th. This change is necessitated by extremely dry fuel loads, despite recent intermittent moisture. Critically, the declaration includes a prohibition on the sale, use, and transportation of fireworks, effectively banning them for the Independence Day holiday. Discussion focused largely on communication strategies to inform visitors of the ban.

Key Discussion Points

  • Chief Fire Marshal Phil Bell confirmed a decision was made on Wednesday, June 18th, to escalate to high fire danger (00:36:38–00:37:44).
  • Metrics from the remote automated weather station in Quilcene show precipitation is 18.32 inches for the year, missing the 0.25-inch threshold needed to qualify as a "wetting event" (00:36:58–00:37:14). Approximately four inches of rain would be needed to move the needle on fuel loads/humidity metrics (00:37:22).
  • The escalation to high fire danger will take effect on Wednesday, June 25th (00:38:07).
  • A key effect of the declaration is the prohibition on the sale, use, and transportation of fireworks, banning them for Independence Day (00:38:25). No fireworks permits will be granted within the county (00:39:07).
  • Bell requested authorization and logistical assistance to place digital reader board signs at major entrances (Brinnon, Gardiner, and the bridge) to inform visitors of the burn ban and fireworks prohibition (00:39:19–00:39:46). Commissioner Brotherton noted the need to check Public Works (Eric and Dale) on the availability and rental cost of signs (00:40:00–00:40:18).
  • The fire community was "absolute unanimous" in supporting this declaration now (00:43:03).
  • Backyard barbecues are allowed, including propane, wood-fed, or charcoal barbecues, provided they are set up at a place of residence and properly disposed of (00:43:57). They are prohibited at communal sites like HJ Carroll Park (00:44:33).
  • The use of firearms on unapproved lands is banned, requiring recreational shooting to take place only at recognized shooting ranges with improved grounds and staff (e.g., Sportsman's Club) (00:45:21–00:45:44).
  • Staff confirmed that the one fireworks stand applicant (Randy Cleary/TNT Fireworks) had already been contacted on the 18th by DCD staff and is aware no permits will be granted (00:48:13–00:48:53).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Financial obligation for renting reader board signs was discussed but not costed (00:40:00).

Alternatives & Amendments

  • Commissioner Brotherton suggested talking to Public Works about making printed signs (e.g., metal signs) for high-enforcement areas (like Irondale Log Dump, Gardener boat launch) that could be placed ahead of the official fireworks sale period, in addition to rental reader boards (00:46:16).

Outcome, Vote, and Next Steps

  • Decision: Verbal consensus to move forward with the high fire danger declaration and authorize expenditures for high-visibility signage (00:40:18).
  • Vote: No formal vote was taken as action was informational/coordinating.
  • Next Steps:
  • - Phil Bell/Staff: Coordinate with Public Works (Eric and Dale) on the availability and rental/production of reader board signs for entrances and hot spots (00:47:02–00:47:13).
  • - Phil Bell/Liz: Continue the social media and community partner communication campaign (00:40:45).
  • - Commissioner Eisenhour: Mention the fire/fireworks ban on tomorrow's County Connections radio show (00:49:14–00:49:17).

Metadata

  • Time Range: 00:50:00–01:03:11
  • Agenda Item: Consent Agenda
  • Categories: contracts, budgeting, operations, infrastructure, land use

Topic Summary

The Board discussed the consent agenda, adding two time-sensitive items (a July 14 Drainage District hearing date, and a sewer grant contract extension) and removing one item (Duckabush Estuary Turnback Agreement). Discussion focused on clarifying the proposed County Sponsorship Program structure and highlighting the importance of contracts for juvenile services and the Production Alliance partnership. The amended consent agenda was approved unanimously.

Key Discussion Points

  • Two time-sensitive items were walked onto the consent agenda (00:50:00–00:50:50):
    1. Scheduling a Public Hearing for the Chimacum Drainage District on Monday, July 14th (needed for newspaper notice).
    2. Extending a Washington State Ecology sewer grant contract for $3.9 million (needed today).
  • Item 8, the Duckabush Estuary Restoration and Turnback Agreement, was removed from consent because "they need another month" (00:59:52).
  • County Sponsorship Program: Commissioner Brotherton raised questions about the $10,000 annual program, specifically expressing concern that a once-a-year RFP process might miss ad-hoc requests (00:52:42–00:53:04).
    • Mark McCauley clarified that the program would use an annual RFP process in later years (starting 2026), prioritizing a level playing field. Once the $10,000 is exhausted, no more funds are available (00:53:36–00:54:18).
    • Brotherton questioned whether the criteria ("consistent with governmental purposes") would exclude groups like Little League, given that recreation is a governmental purpose (00:54:54–00:55:51).
    • Commissioner Eisenhour volunteered to develop a clarity document/one-pager defining the parameters and requirements for the program (00:57:43).
  • Juvenile & Court Services: Commissioner Eisenhour highlighted the importance of the DCYF Consolidated Juvenile Program Grant renewal and the Evidence Based Expansion Program Grant (packet items) for supporting moderate/high-risk youth (01:00:15).
  • Production Alliance: The Board praised the Production Alliance's work and management, specifically Danny Milholland, and supported the long-term agreement and county sponsorship to maximize community celebration and communication tools (01:01:05–01:01:57).

Public Comments

No public comment on consent agenda items.

Supporting Materials Referenced

  • County Sponsorship Program Resolution: Would establish up to $10,000 per year for non-profits promoting public purposes. It requires approval by resolution (Establishment of County Sponsorship Program packet item).
  • CDBG Public Hearing Notice: The Board noted the need to notice the July 14th hearing date for Community Development Block Grant Funds for Public Service (Community Development Block Grant (CDBG) Public Hearing Notice packet item).
  • Juvenile Contracts: The renewal of the Consolidated Juvenile Program Grant and the Evidence Based Expansion Program Grant contracts for juvenile programs (DCYF-JR Bridge Contract and EBE Grant) were noted.

Financials

  • The sewer grant extension involves $3.9 million in Washington State Ecology funding (00:50:42).
  • The County Sponsorship Program is capped at a $10,000 annual budget (00:52:35).

Alternatives & Amendments

  • Removed Item 8: Duckabush Estuary Restoration Realignment and Turnback Agreement (reason: the parties requested more time) (00:59:52).
  • Added Item A: Schedule July 14, 2025, hearing to reactivate Chimacum Drainage District.
  • Added Item B: Extend $3.9 million sewer grant contract (due to time constraint).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and adopt the consent agenda, removing Item 8 and adding the two walked-on items, as amended (01:02:19).
  • Vote: Unanimous (01:03:02).
  • Next Steps:
  • - Deputy Clerk: Initiate hearing notice procedures today for the Chimacum Drainage District hearing and CDBG hearing.
  • - Commissioner Eisenhour: Develop clarifying one-pager for the County Sponsorship Program criteria (00:57:43).

Clean Air and Cooling Centers 2025 Update

Metadata

  • Time Range: 01:26:05–02:05:04
  • Agenda Item: Workshop on clean air and cooling centers
  • Categories: public safety, services, operations

Topic Summary

Public Health Director Apple Martine and Environmental Health Specialist Lara Gaslin-Tatro presented an update on the 2025 plan for Cooling and Clean Air Centers, noting that increased heat and smoke are forecasted for this summer. The presentation confirmed that cooling centers are open voluntarily through partner organizations, supported by JCPH, which provides equipment (AC units, HEPA filters), education, and contingency funds for extended staff hours. Discussion focused on the vulnerability of the population (elderly, unhoused), facility limitations (courthouse, community centers), and the need for public education and funding stability.

Key Discussion Points

  • Vulnerability: Heat is a significant health risk, increasing emergency room visits (01:27:25), heat exhaustion, and exacerbating existing conditions, especially for the elderly, due to the region's climate acclimation deficit (01:28:13).
  • Heat Mapping: Temperatures in South County (Quilcene) can be 10 or more degrees warmer than Port Townsend (01:30:26).
  • Triggers for Activation: Centers are requested to expand hours when the National Weather Service's heat risk reaches High or Extreme, or when the Air Quality Index (AQI) reaches Unhealthy levels or worse (01:32:00–01:33:46).
  • Current Centers: The network includes the libraries, Port Townsend Rec Center (basement), Wellness Center/Recovery Cafe (new), Quimper Unitarian Universalist Fellowship (QUUF, new), and community centers in Brinnon, Quilcene, and Tri-Area (01:34:38).
    • QUUF offers hospital-grade air filtration and is excited to participate using volunteers (01:35:48–01:36:13).
  • Funding: JCPH lost state (FEMA/DEM-administered) funding in January that previously covered extended hours (01:37:53). Contingency funds are now set aside from Foundational Public Health allocation to reimburse for staff time and supplies during extended hours (01:38:03).
  • Equipment: JCPH supplies portable AC units and HEPA air cleaners, spare filters, informational materials, and new sandwich board signs and air quality flags (01:37:03–01:37:41).
  • Courthouse Vulnerability: Commissioner Brotherton noted the historic Courthouse lacks an air handling system and relies on open doors for ventilation, creating risk during smoke events. Lara suggested HEPA filters and possibly window AC units, though the Courthouse electrical systems have had power capacity issues in the past (01:41:15–01:41:48).
  • Gaps/Expansion: Commissioner Brotherton suggested adding Port Ludlow Beach Club/Bay Club (if accessible to the public during emergencies) and the Quilcene and Gardiner Community Centers (01:45:44–01:46:05). Lara noted that Quilcene/Gardiner centers previously said they would only open for "heat dome level" events (01:47:12).
  • Unhoused Population: Julia Cochran (Winter Welcoming Center) expressed concern that volunteers at QUUF may not be prepared to handle the unhoused population, particularly during a major smoke event. She noted the small capacity and limited staff at the Recovery Cafe and advocated for dedicated/paid staffing support for larger centers like QUUF (01:55:06–01:56:31).
  • Alternatives: Amplifying programs like the ORCA/PUD heat pump rebates is critical, as heat pumps provide cooling ability and financial support is available for home upgrades (01:49:17–01:50:36).

Public Comments

  • - Julia Cochran (Winter Welcoming Center/QUUF): Raised concerns about the lack of staff and the reliance on volunteers (many of whom are elderly/vulnerable themselves) at QUUF to serve the unhoused population during major smoke events. She argued that QUUF should apply for and receive funds to ensure adequate, trained staffing.

Supporting Materials Referenced

  • JCPH has created promotional materials (magnets, brochures) with QR codes linking to resources like the Washington State Department of Health on improving indoor air quality (01:51:55–01:53:54).
  • Information was presented on heat risk levels, air quality index, and the state guide for air quality (01:30:59–01:34:16).

Financials

  • Former FEMA/state funding for extended hours was lost in January (01:59:17–01:59:31).
  • JCPH found funds from the Foundational Public Health allocation to establish a reimbursement mechanism for extended staff hours (01:59:01).

Alternatives & Amendments

  • Julia Cochran recommended that centers like QUUF receive grant money for paid, specialized staff to handle diverse populations during emergencies (01:56:15).
  • Commissioner Brotherton proposed adding hydration (urine clarity chart) to public health messaging/promotional materials (01:52:22).

Outcome, Vote, and Next Steps

  • Decision: Workshop was informational; no action taken.
  • Vote: No vote taken.
  • Next Steps:
  • - Lara Gaslin-Tatro/Apple Martine: Potentially reach out to Port Ludlow Beach/Bay Club regarding emergency-only public access (01:46:43).
  • - JCPH: Continue educational outreach, including at the All-County Preparedness Day on Saturday, June 28 (02:02:18).

Power Outage After Action Review (AAR)

Metadata

  • Time Range: 02:12:45–03:10:12
  • Agenda Item: Power Outage After Action Review (AAR)
  • Categories: operations, infrastructure, public safety

Topic Summary

DEM Director Willie Bentz led an After-Action Review (AAR) debriefing the May 27th power outage that impacted roughly 17,500 people in East Jefferson County. The AAR focused on successes, failures in communication, and systemic weaknesses. The primary challenges identified were the rapid failure of IT server battery backups (UPS) and significant inconsistency in internal/external communication methods (cell service, email). The group agreed to proceed with developing a Continuity of Operations Plan (COOP) that emphasizes "all-hazards preparedness" and addresses both the "people" and "infrastructure" tracks.

Key Discussion Points

  • Incident Details: The outage, on Monday, May 27th, was initially estimated to affect 7,300, but resolved to affect over 17,500 people, lasting about two hours (02:15:25–02:16:02).
  • IT Failures (Infrastructure):
    • IT's Sean noted that server shutdowns did not go well because the battery backups (UPSs) failed faster than expected due to an unaddressed increase in servers since the last assessment (02:47:57–02:49:09).
    • The planned migration of county systems to the external Critter site is expected to solve data loss concerns, improve availability for external services (like GIS), and provide power redundancy, which this building currently lacks (02:49:23–02:53:04). Critter is scheduled to go live with Hadlock systems the second week of July.
    • Many vital systems (like Munis and Pax, used by Finance/Auditor) were not fully operational again until 30-60 minutes after power resumption, or even the next morning (02:56:10–02:56:29).
  • Communication Failures (People):
    • Cell service was widely inconsistent ("spotty") due to reliance on external providers (AT&T, Verizon) (02:32:36–02:34:02). County employees are on different cellular services, and there is no Mobile Device Management (MDM) system to govern device use (02:44:47–02:45:20).
    • Internal Communication: There was chaos surrounding who was the ultimate source of information (PUD, County Administrator, staff emails) and who could send out an all-staff email (02:34:31–02:35:10).
    • External Communication: The public quickly turned to Commissioners for information once the BOCC meeting was disrupted (02:36:04).
  • Proposed Solutions:
    • Nixle System: Willie Bentz proposed establishing an opt-in, employee-only Nixle group (using a code word) for internal emergency texts, bypassing email/cellular service issues as much as possible (02:42:25–02:43:05).
    • County Administrator Protocol: A clear, universally known procedure is needed for the County Administrator (or designee) to coordinate directly with the PUD and then disseminate standardized updates to staff (02:34:51).
    • IT/Manual Restart: A clear list of manual tasks (software reboots, vendor contact) needed to restart non-Critter systems is required, including the expected timeline, to eliminate confusion and unnecessary IT contact (02:55:11–02:56:01).
    • Ham Radio (VCOM): The VCOM network, established in the prior agenda item, was noted as a potential fail-safe for communications for county operations during regional or extended outages (02:46:56).

Public Comments

No specific public comment on the AAR, but Apple Martine (Public Health) participated extensively, noting her department’s successful use of the WA Secures alert system and the criticality of vaccine storage backup during outages (02:28:29–02:28:59).

Supporting Materials Referenced

  • Willie Bentz distributed a handout of the four AAR questions (03:07:38).

Financials

  • No financial decisions made; COOP development aims to mitigate future financial impacts (02:24:38).

Alternatives & Amendments

  • Discussion moved from single-hazard planning (power outage) to All-Hazards Preparedness (loss of power, evacuation, active shooter, etc.) to consolidate operational planning for general disruptions into the upcoming COOP (02:27:08–02:27:41).

Outcome, Vote, and Next Steps

  • Decision: Workshop was informational. Consensus reached to move forward with COOP development and improve internal/external communication protocols based on AAR findings.
  • Vote: No vote taken.
  • Next Steps:
  • - Willie Bentz: Draft a report summarizing the AAR findings for directors and electeds (03:00:21).
  • - Willie Bentz/DCD: Coordinate communication protocol updates (02:35:23).
  • - Willie Bentz/Directors/Electeds: Kick off the formal Continuity of Operations Planning (COOP) process on July 9th at 1:30 p.m., focusing on identifying essential department functions (03:01:45).
  • - Commissioner Eisenhour: Plan to attend the July 9th COOP kickoff (03:14:13).

Workshop Regarding Establishing a Youth Commission

Metadata

  • Time Range: 03:17:24–03:31:20
  • Agenda Item: Workshop regarding establishing a Youth Commission for Jefferson County
  • Categories: operations, services, other

Topic Summary

Retiring County Administrator Mark McCauley, during his final week, presented a proposal to establish a County-sponsored Youth Commission, drawing on models like the one in Clark County. The commission would be composed of high school juniors and seniors, serving as a formal, ongoing mechanism for engaging youth to identify issues, conduct research, and recommend solutions to the Board of County Commissioners (BOCC). The Board was enthusiastic, moving to task Commissioners with bringing back a formal proposal that would also incorporate youth involvement in the commission's design.

Key Discussion Points

  • Purpose: The Youth Commission would be a county-sponsored body comprised of youth to identify issues, problems, and opportunities and recommend solutions to the BOCC (03:18:16–03:18:28).
  • Establishment Process: Requires the BOCC to approve a resolution establishing the commission, followed by recruitment and appointment of members, and then formal adoption of the commission's charter/bylaws (03:18:36–03:20:24).
  • Logistics/Membership: McCauley proposed engaging local school superintendents (Port Townsend, Quilcene/Brinnon, and Forks) to determine how members (likely juniors and seniors) would be selected—either by student body election, principal selection, or application (03:20:29–03:23:07).
    • McCauley also suggested partnering with the City of Port Townsend to raise the commission's profile (03:19:51).
  • Administrative Support: McCauley volunteered to serve as the external expat staff support until mid-August, as the commission would likely not be fully running until the start of the school year (September/October) (03:21:47). The need for a dedicated, ongoing staff resource was identified as a key remaining question (03:21:08–03:21:36).
  • Youth Design (Amendment): Commissioner Brotherton proposed modifying the initial step to involve prospective youth members (e.g., as part of a Port Townsend High School Senior Project) in designing the commission’s objectives and structure to ensure youth buy-in (03:27:48–03:28:52).
  • BOCC Involvement: It was proposed that one meeting per year could be a joint BOCC/Youth Commission meeting, where the youth present their findings (03:27:03–03:27:16).
  • Other Stakeholders: The Empowered Teens Coalition should be involved in the creation process due to their existing connections (03:30:30).

Public Comments

No public comments on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • McCauley proposed a "small budget" to cover monthly meeting costs (e.g., pizza) (03:21:30–03:21:36). No firm budget was presented.

Alternatives & Amendments

  • The initial proposal to establish the commission will be adapted to utilize youth involvement in the structural design.
  • The concept of seating a youth ambassador on existing boards (like the Board of Health) was posed as a flexible alternative if a full commission proves unsustainable (03:29:31–03:29:44).

Outcome, Vote, and Next Steps

  • Decision: Approve tasking Commissioners Dudley Nolettz and Administrator McCauley to formalize the proposal for a youth commission.
  • Vote: Unanimous (03:31:10).
  • Next Steps:
  • - Commissioner Nolettz/Mark McCauley: Develop proposal, including outreach to superintendents and identifying initial youth participants to shape the commission’s objectives (03:28:37).
  • - Mark McCauley: Bring a formal resolution to create the commission to the July 7th BOCC meeting (03:18:42).

Reactivation of Chimacum Drainage District #1 (DD1)

Metadata

  • Time Range: 03:31:58–03:49:04
  • Agenda Item: Workshop regarding establishing a youth commission for Jefferson County
  • Categories: infrastructure, agriculture, land use, budgeting

Topic Summary

Commissioner Heidi Eisenhour presented a workshop on the history and proposed reactivation of the Chimacum Drainage District #1, inactive since 1974. Following substantial community outreach, including a landowner survey that showed 64.87% support for reactivation and willingness to pay a reasonable fee, the Board moved to schedule a formal public hearing to begin the administrative process. The district is intended to address persistent, costly drainage issues like flooding and reed canarygrass, which exceed the capacity of individual landowners.

Key Discussion Points

  • Background: DD1 was established in 1919 and has been inactive since 1974 (03:42:49). It covers 7,526 acres (Chimicum watershed East/West Forks). Current problems—reed canarygrass, flooding, beaver activity—are beyond individual control (03:33:13).
  • Community Support (Survey Data): The survey targeted 400 landowners, receiving a strong 9% response rate (38 respondents) (03:33:54–03:34:19).
    • 64.87% support or strongly support reactivation (03:44:08).
    • 60.53% are willing to pay a "reasonable levy/fee" (03:44:26).
    • Strong support for active management: reed canarygrass removal (89.47%), sediment removal (81.58%), and beaver/dam management (76.32%) (03:38:09).
  • Proposed Steps (Long Term):
    1. Develop assessment models (likely "benefit zones" using elevational GIS data) and cost estimates (03:38:39–03:39:13).
    2. Hold a public hearing on the reactivation resolution (July 14, 2025) (03:39:42).
    3. Appoint an initial board.
    4. The Drainage District Board (landowners) handles a general election, passes a resolution on rates, and contracts with the Conservation District to do the physical maintenance work (03:40:08–03:41:40).
  • Concerns: Cost remains the biggest concern (one comment suggested "tens of dollars," not "hundreds") (03:44:26). Conversely, the majority (84%) of respondents identified themselves as stewards of the land, supporting the moral argument for long-term care (03:45:13).
  • Election Costs: Commissioner Brotherton noted that Port Ludlow Drainage District avoids high auditor processing fees (estimated at $25,000) by organizing in-person elections where only those who show up vote (03:46:13–03:46:40), a model that may be necessary for DD1 to remain solvent.

Public Comments

  • No public comment on this topic. Outreach is planned for the hearing itself (03:48:24).

Supporting Materials Referenced

  • Survey results and analysis of preferred management options (Drainage District Fact Sheet and Survey Results).
  • RCW references for Drainage District formation/operation (RCW 85.06.010, 85.38.180, 85.38.220, 85.38.070).

Financials

  • The fiscal impact is TBD, pending assessment model development (03:42:25–03:44:26).

Alternatives & Amendments

  • Five potential management models were reviewed, with the Drainage District model preferred by most respondents due to its mandatory, long-term approach (03:37:58).

Outcome, Vote, and Next Steps

  • Decision: Motion to schedule a hearing to reactivate Chimacum Drainage District Number 1.
  • Vote: Unanimous (03:48:50).
  • Next Steps:
  • - Commissioner Eisenhour/Staff: Prepare presentation materials and models for the hearing.
  • - Board: Hold a Public Hearing on the DD1 reactivation resolution on Monday, July 14, 2025 (scheduled via prior consent agenda action).

Commissioner Briefing and Calendaring

Metadata

  • Time Range: 03:49:19–04:26:16
  • Agenda Item: Commissioner Briefing and Calendaring
  • Categories: operations, personnel, services, planning, land use

Topic Summary

Commissioners and the County Administrator provided a detailed review of their activities for the previous week and the packed schedule for the upcoming week. Key discussion points revolved around the imminent retirement of Mark McCauley and the transition of duties, progress on key initiatives (forestry, aquatic center, planning), and the impact of the condensed schedule due to the holiday.

Key Discussion Points

  • Mark McCauley's Final Week: McCauley's last senior management meeting (03:49:54) and final A-Team meeting are this week. He is working on his final administrative duties, including supporting Josh Peters' Community Outreach presentation at Port Ludlow tomorrow, writing two performance appraisals, and finalizing the Youth Commission resolution (03:51:00–03:52:01). McCauley’s public service party is tonight, and he plans to begin volunteering for the Veterans' Commission and the Civil Service Commission (03:31:20–03:31:38).
  • Housing/Social Services: Commissioner Brotherton noted the EDC Finance Committee meeting, where the Commerce ADO funding shortfall was discussed, requiring alternative revenue streams for EDC (03:53:24–03:54:05). Commissioner Eisenhour reported a positive follow-up resulted from last week's meeting on the loss of funding for Community Connections work programs (04:01:03–04:01:15).
  • Infrastructure/Planning: The Aquatics Center Workstream Group is scheduled for a site tour this week at the Chimacum School property (04:15:55-04:16:03). The Washington State Climate Planning Grant amendment was noted, which formalizes a $73,300 expenditure shortfall and extends the deadline for certain deliverables that need time for adoption (01:00:44).
  • Forestry & Conservation: Commissioner Eisenhour planned to attend the Jefferson County Forestry Rock Walk tomorrow with Mallory Weinheimer (04:07:45) and noted that the final meeting for the Carbon and Forest Management Work Group is this week (04:18:25).
    • Commissioner Nolettz agreed to serve as the initial chair/liaison for the Jefferson Wildfire Alliance, taking over from Mark McCauley (04:15:36).
  • Outreach & Events (Current Week): The calendar is heavily stacked with evening/weekend meetings:
    • Tuesday (June 24): Community Outreach Meeting at Port Ludlow Beach Club (6-8 p.m.) (03:57:54).
    • Thursday (June 26): Jefferson County Fire Commissioners & Administrative Professionals Association celebration (04:09:49).
    • Saturday (June 28): All-County Preparedness Day at Finn River (9 a.m. - 4 p.m.) (04:11:33).

Supporting Materials Referenced

  • The EDC budget status and the County's need for alternative revenue streams (03:53:24).
  • Discussion referenced the need to update the delegation of authority form due to employee changes (03:08:49).

Financials

  • EDC faces a substantial reduction in Commerce ADO funding (around $18,000 less) (03:53:30).
  • The Sick Leave Bank currently holds approximately 180 hours (04:13:03).

Alternatives & Amendments

  • Staffing Transition: The Board must decide on a shared Chair role for the July 25th and subsequent meetings during Commissioner Eisenhour’s PTO (04:25:27–04:25:35).

Outcome, Vote, and Next Steps

  • Decision: No action taken; meeting was informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Eisenhour: Meet with Josh Peters to plan the July 7th meeting agenda (04:24:34).
  • - Commissioner Eisenhour/Brotherton: Coordinate sharing the Chair role during Commissioner Eisenhour’s PTO (July 25 - August 8) (04:25:23).
  • - Commissioner Nolettz: Send out updated Delegation of Authority form template (03:08:58).
  • - All Commissioners: Attend the retirement celebration for Mark McCauley tonight.

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