MEETING: Commissioners Meeting at Mon, Jun 16, 09:00 AM

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JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING SUMMARY

Call to Order and Audio Difficulties

Metadata

  • Time Range: 00:00:00.000–00:01:16.000
  • Agenda Item: Not Stated
  • Categories: operations

Topic Summary

The meeting of the Jefferson County Board of Commissioners (BOCC) was called to order on June 16, 2025, following a brief moment of technical difficulty with the audio system. Commissioner Greg Brotherton joined the meeting remotely due to a head cold, noting he did not want to infect others, especially after spending the previous day dealing with a water main failure.

Key Discussion Points

  • Commissioner Brotherton noted poor audio quality for speakers in the chamber, an experience he stated was the same the public often receives (Commissioner Brotherton, 00:00:56.000).
  • Commissioner Brotherton mentioned spending "most of my day yesterday in a... Dish" due to a water main failure, which impacted his ability to complete "homework" for the meeting (Commissioner Brotherton, 00:00:38.000-00:00:44.000).
  • Commissioner Heidi Eisenhour observed the meeting participants were "being quieter today" because Commissioner Brotherton was attending remotely, stating he was "not riling you up" (Commissioner Eisenhour, 00:01:14.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The meeting was formally called to order. No action was taken. - Decision: Meeting was called to order. - Vote: N/A - Next Steps: No next steps specified.

Public Comment: Shelter Operations, Religious Freedom, and Political Violence

Metadata

  • Time Range: 00:01:32.000–00:05:06.000
  • Agenda Item: Public Comment
  • Categories: services, personnel, public safety, contracts

Topic Summary

A member of the public, Maggie, used the public comment period to warn the Board about the connection between religious freedom claims and political violence, specifically referencing a recent event in Minnesota. She criticized the County for using a "far-right religious subcontractor" at the shelter, alleging the subcontractor promotes violence against marginalized groups and works with far-right lobbying groups currently suing the state to reduce equal protection rights.

Key Discussion Points

  • Maggie referenced political violence in Minnesota and predicted the perpetrator would use "religious freedom" as a defense (Maggie, 00:02:07.000-00:02:21.000).
  • The County's shelter contractor, which Maggie subsequently identified as the Union Gospel Mission, and Commissioner Eisenhour stated was Bayside Housing and Services, was described as a "far-right religious subcontractor in their shelter there" that promotes violence against LGBTQ, people with disabilities, and the elderly (Maggie, 00:02:21.000-00:03:16.000).
  • Maggie alleged that the contractor's money is going to the "Freedom Faith Coalition" and the "Alliance for Defending Freedom," a far-right lobbying group currently suing the state to "strip people of their equal protection" and claim shelter contractors can "promote violence in the name of religious freedom" (Maggie, 00:03:16.000-00:03:46.000).
  • Maggie argued that the situation violates the principles of Thomas Jefferson regarding separation of church and state (Maggie, 00:03:46.000-00:04:00.000).
  • Commissioner Eisenhour requested clarification from Maggie on the contractor's name (Union Gospel), but stated she believed Maggie was referring to Bayside Housing Services (Commissioner Eisenhour, 00:01:39.000, 00:13:55.000).
  • Commissioner Eisenhour asked Maggie to clarify if she was alleging that Jefferson County money from the contract is going to the Freedom Faith Coalition, an allegation Margaret confirmed (Commissioner Eisenhour, 00:14:31.000-00:14:44.000).
  • Commissioner Eisenhour contested the claims, stating that she "sat zero evidence of any religious influence on the work" when she previously worked for Bayside Housing and Services (Commissioner Eisenhour, 00:15:00.000-00:15:05.000).

Public Comments

  • Maggie: Alleged that the County's shelter contractor is a far-right religious organization promoting violence against marginalized groups and using contract money to fund anti-equality lobbying efforts.

Supporting Materials Referenced

  • The discussion relates to the American Legion Emergency Shelter Lease Extension and Terms and Emergency Shelter Services Contract Amendment (Bayside Housing & Services) agenda items, which detail the lease for the shelter and the contract with Bayside Housing & Services.

Financials

  • Allegation that County contract money is flowing to far-right lobbying groups.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No immediate action was taken. Commissioner Eisenhour promised to "follow up" on the allegations of funding and violence (Commissioner Eisenhour, 00:14:44.000, 00:15:18.000).

Public Comment: Brennan Community Center and Warming/Cooling Allocation

Metadata

  • Time Range: 00:05:56.000–00:07:21.000
  • Agenda Item: Consent Agenda (Warming/Cooling Center Funding)
  • Categories: services, budgeting, infrastructure

Topic Summary

Public commenter Shelly Yarno raised concerns about a proposed $15,000 allocation on the consent agenda intended for three community centers to serve as warming/cooling centers. Yarno argued that the allocation is inadequate, especially for the Brennan Community Center, whose broader capital needs mean it cannot effectively function as an emergency center.

Key Discussion Points

  • Shelly Yarno requested that the Board give a "bigger look" at the $15,000 consent agenda item for cooling/warming centers (Shelly Yarno, 00:06:01.000-00:06:17.000).
  • Yarno noted that the funding is mostly for wages, estimating approximately $3,000 for food, water, and supplies—which she calculated as only $1,000 per center (Shelly Yarno, 00:06:17.000-00:06:30.000).
  • She stated that $15,000 "wouldn't even cover what the Brennan Community Center needs," arguing that wages and supplies are "wasted on a community center that can't be a warming and cooling center" (Shelly Yarno, 00:06:34.000-00:07:01.000).
  • Commissioner Eisenhour agreed that attention needs to be paid to the "investment that we know we need to continue to make into our community centers" (Commissioner Eisenhour, 00:15:38.000-00:15:52.000).
  • Commissioner Brotherton later stated that the Brennan Community Center suffers from "deferred maintenance" issues dating back before his commission started (Commissioner Brotherton, 00:20:20.000).

Public Comments

  • Shelly Yarno: Stated the $15,000 is insufficient for warming/cooling centers and specifically too small to address the capital needs required for the Brennan Community Center to function as an emergency hub.

Supporting Materials Referenced

  • The comment refers to an unlisted consent agenda item providing $15,000 for warming and cooling centers.

Financials

  • $15,000: Proposed funding amount for three centers (Brennan, Quilcene, Tri-Area) for wages and supplies.
  • $3,000: Estimated allocation for food, water, and supplies across the three centers.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The discussion was noted. Community Centers were addressed in further detail later in the meeting.

Public Comment: Olympic National Park Road Access and Trust Land Transfer

Metadata

  • Time Range: 00:07:31.000–00:09:12.000
  • Agenda Item: Public Comment
  • Categories: infrastructure, land use, operations

Topic Summary

Ed Bowen discussed the persistent challenge of the South Shore Road, which is managed by Olympic National Park (ONP). He reported ONP plans to close the North Shore Road from early July through mid-September but has no plan to permanently keep the temporary bridge in place. Bowen requested the County to intervene with ONP to prioritize the bridge issue. He also requested a report-out on the non-public Trust Land Transfer Commission Group meeting.

Key Discussion Points

  • Ed Bowen stated his South Shore Road issue "continues, unfortunately... it's getting worse" (Ed Bowen, 00:07:42.000).
  • He reported that the North Shore Road is scheduled to be closed from early July through mid-September (Ed Bowen, 00:07:55.000).
  • Bowen relayed information from the deputy superintendent of ONP that there is "no plan" to address the temporary bridge issue, which will likely be pulled in October, because it does not meet a "high enough priority" for the park (Ed Bowen, 00:08:15.000-00:08:20.000).
  • Bowen requested the County step in and talk to the park about prioritizing the temporary bridge (Ed Bowen, 00:08:33.000).
  • Bowen requested a report-out from the Commission Chair regarding the Trust Land Transfer Group Commission meeting, which was not public (Ed Bowen, 00:09:00.000-00:09:12.000).
  • Commissioner Eisenhour noted that the pathway to finding funding for South Shore Road was previously tied to the Western Highways (WHA) program via WSDOT, which did not pan out (Commissioner Eisenhour, 00:28:45.000–00:29:12.000). The subsequent funding from the Governor prioritized the Upper Ho Road (Commissioner Eisenhour, 00:29:12.000).

Public Comments

  • Ed Bowen: Criticized Olympic National Park's lack of priority given to maintaining the temporary bridge on South Shore Road and requested the County lobby the park service for a permanent solution. He also requested a briefing on the Trust Land Transfer Group meeting.

Supporting Materials Referenced

  • The reference to "two Oil City Uh, items on your agenda today" refers to the Oil City Road projects on the consent agenda.

Financials

No financial information discussed during comment period.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Commissioner Brotherton was tasked with taking up communications on the South Shore Road access due to National Park Service jurisdiction challenges, though he expressed skepticism over the influence the County has (Commissioner Brotherton, 00:21:08.000-00:21:24.000).

Public Comment: Shelter Contracts, Cooling Centers, and Fireworks

Metadata

  • Time Range: 00:05:32.000–00:07:26.000; 00:09:24.000–00:10:55.000
  • Agenda Item: Public Comment
  • Categories: services, public safety, contracts/agreements

Topic Summary

Public comments addressed three key areas: ongoing fire danger and the need for greater restrictions on fireworks; the lack of funding for cooling/warming centers, which some public venues need to accommodate the unhoused; and support for the American Legion shelter contract amendment.

Key Discussion Points

  • Shelly Yarno warned that grass and land are getting "drier and drier" and urged the Board to make the fireworks issue a "bigger priority" (Shelly Yarno, 00:07:21.000).
  • Julia expressed delight to see the contract with the American Legion on the consent agenda (Julia, 00:09:39.000).
  • Julia questioned why the $15,000 allocated for cooling centers was "only for rec centers," noting that other facilities, such as QUUF (Quimper Unitarian Universalist Fellowship), have been approached because they have superior air systems to accommodate people living in tents during smoke events (Julia, 00:10:00.000-00:10:16.000).
  • Julia stated that providing clean air centers requires "paid staff" who know what they are doing, specifically "emergency shelter staff" who have worked with the unhoused population for a long time, and not "church staff" (Julia, 00:10:25.000-00:10:46.000).
  • Commissioner Eisenhour noted that fire chiefs are meeting on Wednesday to discuss making a fire danger call "as early as they possibly can" (Commissioner Eisenhour, 00:15:52.000-00:16:12.000).
  • Commissioner Eisenhour noted questions about the Port Townsend cooling center plan, as it was not mentioned in the contract (Commissioner Eisenhour, 00:18:03.000-00:18:09.000).
  • Commissioner Brotherton later clarified that the $15,000 contract is for wages to keep existing facilities open longer during extreme weather, not capital improvements like HVAC systems (Commissioner Brotherton, 00:22:34.000-00:22:53.000).

Public Comments

  • Shelly Yarno: Advocated for renewed focus on fire danger and fireworks restrictions given dry conditions.
  • Julia: Supported the American Legion contract but contested the narrow scope of warming/cooling center funding, particularly criticizing the lack of money to pay qualified staff at non-recreation centers like QUUF.

Supporting Materials Referenced

  • The comment refers to an unlisted consent agenda item providing $15,000 for warming/cooling centers.

Financials

  • $15,000: Amount in question for cooling center staffing.

Alternatives & Amendments

  • Julia suggested using funds to pay experienced emergency shelter staff at non-recreation facilities like QUUF to manage cooling operations.

Outcome, Vote, and Next Steps

The Board determined that a workshop would be necessary on June 23rd at 10:30 AM with Public Health Director Apple Match and Laura Gaslin-Tatro to discuss the rationale and overall map of cooling/clean air centers (Commissioner Eisenhour, Commissioner Brotherton, Apple Match, 00:38:19.000-00:39:46.000).

Public Comment: Shrimp Fest Invitation

Metadata

  • Time Range: 00:11:02.000–00:12:14.000
  • Agenda Item: Public Comment
  • Categories: other

Topic Summary

Jean invited the Board and the public to the annual Shrimp Fest celebration in Brennan on Saturday. She thanked Mason PUD for expediting power installation and recognized the numerous volunteers and a local business owner for their efforts.

Key Discussion Points

  • Jean invited everyone to Shrimp Fest on Saturday in Brennan, promising "lots of entertainment" (Jean, 00:11:11.000).
  • Jean "hearty thanks" Commissioner Greg Brotherton for volunteering to be in the "dunk tank" despite his illness (Jean, 00:11:35.000).
  • Jean thanked Mason PUD for "expediting the process to install surprise last-minute power for us to use for the vendors" (Jean, 00:11:47.000).
  • Special thanks were given to Justin Matheson, owner of Halfway House, for his effort (Jean, 00:12:08.000)

Public Comments

  • Jean: Invited the Board and public to Shrimp Fest and thanked supporters, including Mason PUD and volunteers.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Commissioner Eisenhour confirmed the event was on her calendar and she planned to attend after her son's graduation (Commissioner Eisenhour, 00:18:29.000). Commissioner Brotherton stated he also planned to attend, advising they may need to put the throwing line farther away given his cold (Commissioner Brotherton, 00:19:04.000). Commissioner Eisenhour thanked Mason PUD for their continued partnership, which includes a grant for their substation (Commissioner Brotherton, 00:19:04.000). Commissioner Heidi Eisenhour stated she would be unable to attend (Commissioner Eisenhour, 00:32:04.000).

Metadata

  • Time Range: 00:32:50.000–00:44:53.000
  • Agenda Item: Consent Agenda
  • Categories: contracts, permits, infrastructure, services, personnel, budgeting

Topic Summary

The Board discussed and approved the consent agenda, specifically calling out the Oil City Road projects for fish barrier removal, the American Legion shelter agreements, and the Historical Society lecture series. The largest discussion was pre-emptive, focusing on the Cooling and Clean Air Center contracts, which led to setting a future dedicated workshop.

Key Discussion Points

  • Commissioner Brotherton highlighted the two Oil City fish barrier passage projects and praised Public Works' high financial ratio of attracting state dollars (Commissioner Brotherton, 00:33:18.000).
  • He praised the Historical Society lecture series agreement and the negotiations led by Mark McCauley (Commissioner Brotherton, 00:33:32.000).
  • Comm. Brotherton noted his appreciation for Bayside and the American Legion's "good faith negotiations" for streamlining the shelter contract extension after the initial negotiation was "pretty arduous" (Commissioner Brotherton, 00:33:50.000).
  • Commissioner Eisenhour noted the Oil City projects allow the Board to see a capital project move from funding through resolution, bid specs, and final contract award (Commissioner Eisenhour, 00:34:16.000).
  • Discussion transitioned to the cooling center contracts, leading to the scheduling of a workshop on June 23rd at 10:30 AM to understand the scope, investment needs, and the relation to the Winter Welcoming Center (Commissioner Eisenhour, 00:35:36.000).
  • Public Health Director Apple Match and Laura Gaslin-Tatro joined the discussion virtually to clarify that the $15,000 contract pays for wages for staff to extend hours during heat/smoke emergencies, not capital improvements (Apple Match, Laura Gaslin-Tatro, 00:40:12.000-00:40:35.000).
  • The funds for the cooling center staffing come from Foundational Public Health Dollars (State General Fund), not federal pass-throughs (Apple Match, 00:42:04.000-00:42:28.000).
  • The discussion established that these locations (Tri-Area Community Center, Quilcene Community Center, and Brennan Community Center) were the only ones that requested funding for extra hours; locations in Port Townsend and others opted to use volunteers or did not request a contract (Laura Gaslin-Tatro, 00:40:37.000-00:40:46.000).
  • Commissioner Eisenhour inquired whether the Historical Society Series content would be publicly shared "beyond the... 30 to 40 people that attend a BOCC meeting," noting the presentations could be curriculum used elsewhere (Commissioner Eisenhour, 00:43:26.000-00:44:08.000).

Public Comments

No public comment on consent agenda items after initial discussion.

Supporting Materials Referenced

  • Oil City Road – Unnamed Tributary Culvert Replacement (MP 6.73): County Road Fund contributes $2,000 for ROW costs; Trout Unlimited funds remaining ~$1.4 Million construction.
  • Oil City Road – Six Mile Creek Culvert Replacement (MP 5.96): County Road Fund contributes $2,000 for ROW costs; Trout Unlimited funds remaining ~$3.82 Million construction.
  • American Legion Emergency Shelter Lease Extension and Terms: Extends lease until December 31, 2025, and converts to month-to-month until June 30, 2026. Added sexual predator verification clause.
  • Emergency Shelter Services Contract Amendment (Bayside Housing & Services): Adds $150,000 to the contract, raising total to $450,000, funded by Homeless Housing Fund 149.
  • Historical Society Lecture Series Agreement: $1,200 total for six, 10-minute presentations at $200 each, funded by General Fund.

Financials

  • $15,000: Approved for cooling center staffing (Foundational Public Health Dollars).
  • $150,000: Approved amendment to Bayside Housing contract (Homeless Housing Fund 149).
  • $1,200: Approved for Historical Society Lecture Series (General Fund).
  • $4,000: Total County Road Fund contribution for ROW acquisition for two Oil City Road Fish Passage projects.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and adopt the consent agenda.
  • Vote: Unanimous (Aye: Brotherton, Eisenhour, Nole).
  • Next Steps:
  • - Apple Match/Laura Gaslin-Tatro (Public Health): Prepare for workshop on Cooling Centers, June 23rd @ 10:30 AM.
  • - Jefferson County Historical Society: Begin monthly lecture series in July 2025.

Juneteenth Proclamation (June 19, 2025)

Metadata

  • Time Range: 00:45:11.000–00:57:47.000
  • Agenda Item: Juneteenth Proclamation
  • Categories: other, public safety, services

Topic Summary

The Board read and unanimously passed the Juneteenth Proclamation for June 19, 2025, commemorating the end of slavery. The discussion accompanying the reading focused heavily on the historical erasure of Juneteenth, the ongoing nature of systemic economic and criminal justice racism, and the public's responsibility to confront privilege and bias, particularly in the context of political challenges to DEI (Diversity, Equity, and Inclusion) policies.

Key Discussion Points

  • The reading of the Proclamation specified that Juneteenth became a celebration two and a half years after the Emancipation Proclamation when Union soldiers arrived in Galveston, Texas (00:46:02.000).
  • The Proclamation details systemic struggles faced by freed slaves, including access to housing, equal pay, the ability to vote, and land purchase (00:47:10.000).
  • It states that the wealth of the US was "built on the backs of enslaved people and on the land of Indigenous peoples" (00:47:25.000).
  • The Proclamation explicitly calls on residents to commit to six action items, including honoring African American contributions, learning the history of racism, and taking personal responsibility to address bias (00:49:37.000–00:50:29.000).
  • Commissioner Eisenhour emphasized the importance of the Proclamation's "call to action" and using it as a "touchstone" for developing policy, such as the homeless response system (00:50:41.000–00:51:38.000).
  • Commissioner Brotherton addressed the trend of "erasure" or "revisionist history," noting he was taught in high school that the Emancipation Proclamation marked the end of slavery, omitting the necessity of the 13th Amendment and the delayed freedom in places like Texas (00:54:47.000–00:55:55.000).
  • Commissioner Brotherton noted he heard reports that a specific CAP agency in Washington State had its early childhood education contracts "just cut" for refusing to modify its DEI language, underscoring the political environment of "autocracy" (00:57:21.000–00:57:47.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Juneteenth Proclamation, which cites key dates including June 19, 1865, and Washington State's bill in April 2021.

Financials

No financial information discussed.

Alternatives & Amendments

  • Commissioner Eisenhour suggested consulting community-based and marginalized organizations for input on "re-tweaking" the language of the Proclamation annually (00:52:36.000–00:53:01.000).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and adopt the resolution as read.
  • Vote: Unanimous (Aye: Brotherton, Eisenhour, Nole).
  • Next Steps: No next steps specified.

Washington State DNR Quarterly Income Report

Metadata

  • Time Range: 00:58:25.000–01:23:22.000
  • Agenda Item: DNR Quarterly Income Report Update
  • Categories: budgeting, land use, financial

Topic Summary

DNR representatives Bill Wells and Drew Rosanbalm provided an update on Jefferson County's first quarter income from state forestlands. No timber revenue was received in Q1, but an early disbursement of $335,000 for the Last Crocker sale is expected soon. The update included a discussion of sales values, litigation impacts on harvests (specifically Last Crocker and Maladjusted), and the long-term management model where 75% of timber sales compensate the County, while 25% funds DNR management and silvicultural activities.

Key Discussion Points

  • Q1 2025 timber revenue distributed to the County was zero; non-timber revenue (Commercial Sites) totaled $18,600 (01:00:17.000–01:00:24.000).
  • DNR requested and expects an "early disbursement" of approximately $335,000 for the Last Crocker sale, which is complex due to litigation delays (01:06:58.000–01:07:07.000, 01:10:00.000). The total net value to the county is $1.9 million (01:10:37.000).
  • Last Crocker Sale Analysis: The sale was subject to litigation, but Jefferson County Superior Court ruled in the County's favor on the merits (01:11:15.000). Due to a pending 30-day appeal window, harvest is paused (01:11:39.000).
  • Maladjusted Sale Analysis: The project is pre-working roads this summer, with harvest planned for next summer (01:01:51.000). Road right-of-way fees (~$35,000) are expected in Q3 (01:02:01.000). This sale is delayed due to ongoing litigation, potentially by the Legacy Forest Defense Coalition (LFDC) (01:11:45.000, 01:12:18.000).
  • The revenue split model for timber sales is 75% to the County for school construction/services and 25% retained by DNR for management fees (01:10:37.000).
  • The AC Alder sale sold for $123,000 to Port Angeles Hardwoods, a positive outcome because the wood remains local (01:14:16.000). DNR timber cannot be exported internationally (01:16:08.000).
  • Mount Jupiter Sales: Payment for the Mount Jupiter sale was paid off in mid-2024 because the logger faced a second extension deadline, which requires full payment regardless of fire-related timber loss (01:07:22.000–01:08:05.000).
  • EFM Acquisition: The acquisition of Rainier lands by EFM (Ecological Forestry Management) is viewed positively as EFM plans to open most of their lands for recreation access (walk-in, bike-in), and the reduction of landowners simplifies right-of-way management (01:17:42.000–01:19:39.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • DNR Quarterly Income Report: Confirmed Q1 2025 revenue was $18,591.91 (non-timber). Estimated Remaining Value Under Contract: $1,301,411.88.

Financials

  • $18,591.91: Total revenue distributed to the County in Q1 2025 (non-timber).
  • $335,000: Expected early disbursement for Last Crocker Sorts.
  • $2.7 Million (approx.): Total timber value remaining under contract going into 2026.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action was taken. The item was informational. - Next Steps: - - DNR: Disburse $335,000 for Last Crocker sale expected "today, or whenever" (01:06:31.000).

Commissioner Briefing: Trust Land Transfer Report-Out

Metadata

  • Time Range: 02:05:14.000–02:12:25.000 (Report on meeting activity from 00:29:50.000)
  • Agenda Item: Report to Ed Bowen on Trust Land Transfer Advisory Committee (TLT) Meeting
  • Categories: land use, budgeting

Topic Summary

Commissioner Eisenhour reported on the recent Trust Land Transfer (TLT) Advisory Committee meeting. She explained that the committee had developed a ranked list of four projects for the legislative capital budget, but the legislature ultimately funded only four projects—some high-ranked and some low. She clarified the TLT mechanism: land is transferred from DNR trust status to another designation (often Natural Area Preserve), and the timber and land value compensates the Common School Construction Trust and funds replacement lands for DNR, respectively.

Key Discussion Points

  • The TLT Committee's purpose is to submit a ranked list of projects to the Legislature for the capital budget (02:06:03.000).
  • The Legislature deviated from the ranked list, funding some projects that were "well out of the funding, um, reach" from the bottom of the list (02:06:30.000).
  • Jefferson County submitted four projects during this round for the 2027 to 2029 biennium (02:07:07.000).
  • The County's highly ranked projects were: 1) Cape George (Quimper Peninsula Wilderness area), and 2) the Anderson Lake Parcel (which would be an eventual extension of the Olympic Discovery Trail) (02:07:07.000, 02:07:38.000).
  • Update: Any applicant who submitted applications must resubmit for the next round of TLT funding (02:08:18.000).
  • Commissioner Eisenhour gave a history of the TLT, explaining it was created to move "random patchwork" parcels of land (from original Common School Construction Trust grids) that have important ecological or recreational features into preserved status, compensating the school trust in the process (02:11:00.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • The TLT process uses the timber value of the transferred land for the School Construction Account, and the land value to buy replacement lands for DNR (02:11:00.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

The item was informational.

Courthouse Elevator Bid Opening and Review

Metadata

  • Time Range: 02:42:04.000–02:50:17.000
  • Agenda Item: Bid Opening for Courthouse Elevator Replacement (Walked-on Item)
  • Categories: contracts, maintenance, budgeting

Topic Summary

The Board proceeded with the bid opening for the courthouse elevator replacement project. Only one bid was received, from Apex Mechanical of Battle Ground, Washington. The bid came in dramatically higher than the County's cost estimate, necessitating a review by staff before any recommendation can be made to the Board.

Key Discussion Points

  • The courthouse elevator replacement project had an initial cost estimate of $\mathbf{\$ 4 5 0 , 0 0 0}$ plus tax, and was approved to go out to bid on May 19th (02:43:41.000).
  • Only $\mathbf{one}$ bid was received from Apex Mechanical of Battle Ground, Washington (02:43:50.000).
  • The total bid amount received was $\mathbf{\$ 8 1 1 , 5 9 3}$ for the modernization project—significantly higher than the estimate (02:44:31.000).
  • Staff will review the bid for accuracy and either return with a recommendation to award the bid or to "expand the search" for more bidders (02:44:48.000).
  • County Administrator Mark McCauley suggested that if a bid is too high, the County frequently rejects it and tries to "broaden the audience for the bid solicitation" (02:47:51.000).

Public Comments

No public comment on this topic. (One individual joined via Zoom but did not speak).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • \$450,000: County's estimated cost for the project.
  • \$811,593: The single bid received from Apex Mechanical.

Alternatives & Amendments

  • Staff determined the need to evaluate rejecting the bid and expanding the search due to the high cost.

Outcome, Vote, and Next Steps

  • Decision: No action taken; item deferred for staff review.
  • Next Steps:
    • - Sean Frederick (DCD Director): Review the bid's accuracy and competitiveness and return with a recommendation (02:45:31.000).

WASAC Regional Meeting Planning and Discussion

Metadata

  • Time Range: 02:51:08.000–03:14:39.000
  • Agenda Item: WASAC Regional Meeting Agenda Coordination (July 23-24)
  • Categories: operations, infrastructure, services

Topic Summary

The Board reviewed the draft itinerary for the WASAC (Washington State Association of Counties) Regional Meeting scheduled for July 23rd (evening welcome) and 24th (all-day meeting/tour). The Board needs to coordinate speakers and topics for two Jefferson County sessions: the 45-minute courthouse welcome and the Port Hadlock wastewater facility tour. Key logistical concerns included opening the courthouse earlier than 8:30 AM and compliance with the Open Public Meetings Act during the field trips.

Key Discussion Points

  • Schedule Conflict: The draft schedule requires opening the courthouse at 8:30 AM, half an hour earlier than usual, which would incur a cost to the County (02:57:02.000–02:57:25.000).
  • Courthouse Welcome (8:30–9:15 AM): The Board must select speakers or topics for the 45-minute welcome, aiming to highlight "unique" or "innovative" Jefferson County issues (02:57:52.000–03:03:15.000).
    • Suggested topics: Roads, wastewater, housing, solidarity with Kitsap County on shared boards, and aging infrastructure (03:05:35.000–03:13:12.000).
  • Wastewater Treatment Facility Tour (9:40–10:50 AM): The speakers need to be confirmed.
    • Suggested speakers: Sam and Monty from Public Works (03:06:59.000), Steve Tharinger (given his involvement in the sewer/UGA) (03:13:29.000), and possibly representatives from Habitat for Humanity/Peninsula Housing Authority to discuss how the sewer enables housing capacity (03:07:06.000).
  • Hood Canal Bridge Tour (11:05 AM): WASAC has confirmed a tour coordinated with WSDOT, and the County will not need to manage these logistics (02:59:10.000).
    • Transportation officials and NOAA scientists are involved in the tour due to ongoing fish passage and seal startling research (01:45:05.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Draft itinerary provided by WASAC staff (Paul Jewell).

Financials

  • Early opening of the courthouse may incur additional cost to the County (02:57:21.000).

Alternatives & Amendments

  • Commissioner Brotherton suggested using approximate time frames instead of set times to avoid running into Open Public Meetings Act issues with adherence (03:00:51.000).
  • The group agreed to send feedback via email to confirm speakers and address logistical questions (03:13:56.000).

Outcome, Vote, and Next Steps

  • Decision: No formal vote taken, consensus reached on information gathering strategy.
  • Next Steps:
    • - Commissioner Eisenhour: Draft an email response to WASAC (Paul Jewell) summarizing the feedback on timing and logistics (by end of day or next day) (03:14:09.000).
    • - Eisenhour/Staff: Confirm availability of speakers (Sam, Monty, Tharinger, etc.) for the two Jefferson County tour stops.

South Shore Road Funding Coordination and Advocacy

Metadata

  • Time Range: 03:14:39.000–03:55:19.000
  • Agenda Item: Strategy Coordination for South Shore Road Communications
  • Categories: infrastructure, disaster relief, advocacy

Topic Summary

The Board discussed the stalled progress on securing federal funding (FHWA Emergency Repair—ER) for the South Shore Road, which was damaged in November. Assistant Public Works Director Eric Kuzma confirmed the project has not progressed because the Governor's Office has not provided guidance on whether the state will seek reimbursement for Upper Ho Road repair funds. The Board agreed on a coordinated follow-up strategy involving Eric Kuzma coordinating with state staff (Megan Cotton) and Commissioner Brotherton coordinating with federal staff (Ralph Brizzo) to break the logjam.

Key Discussion Points

  • Eric Kuzma reported that South Shore Road funding has not progressed because WSDOT is waiting on guidance from the Governor's Office on whether they will seek $\mathbf{(reimbursement)}$ for the Upper Ho Road repair funds (03:38:49.000–03:40:15.000).
  • If Upper Ho is deducted from the damage calculation, the Quinault damage alone does not meet the necessary threshold for FHWA-ER funds (>$700,000) (03:42:19.000–03:42:47.000).
  • Kuzma clarified that the road's classification makes it eligible for FHWA-ER funds, meaning FEMA's denial of the November disaster declaration does not impact funding eligibility (03:46:56.000–03:48:22.000).
  • Commissioner Brotherton noted the County commissioners, along with Grays Harbor County, previously sent a letter to Ralph Brizzo (Federal Highways Administration) and J-Dry (WSDOT Local Programs), but no response was received (03:49:52.000).
  • The damage to the South Shore Road disproportionately impacts Grays Harbor County's economy and Clallam-based businesses like those in Forks, though the road itself crosses multiple jurisdictions (03:53:11.000–03:54:15.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • The joint letter sent by Jefferson and Grays Harbor County Commissioners to Ralph Brizzo (FHWA) and J-Dry (WSDOT).

Financials

  • $700,000: Damage threshold required for FHWA-ER eligibility.

Alternatives & Amendments

The Board adopted a two-pronged approach for renewed advocacy: - Commissioner Brotherton: Will personally call Ralph Brizzo, head of FHWA, and J-Dry, to follow up on the joint letter (03:50:33.000–03:50:40.000). - Eric Kuzma: Will contact Megan Cotton in the Governor's Office, copying Commissioner Brotherton, to push for guidance on the Upper Ho Road reimbursement status (03:44:27.000–03:45:14.000).

Outcome, Vote, and Next Steps

  • Decision: Coordinated advocacy strategy approved.
  • Next Steps:
  • - Commissioner Brotherton: Contact Ralph Brizzo and J-Dry regarding the joint letter status.
  • - Eric Kuzma: Contact Megan Cotton (Governor's Office) regarding the Upper Ho Road reimbursement guidance.

Sustainable Forestry Program Update (Chickadee Forestry)

Metadata

  • Time Range: 03:56:23.000–04:54:12.000
  • Agenda Item: Sustainable Forestry Program Update (Chickadee Forestry)
  • Categories: land use, environment, services, contracts

Topic Summary

Malloree Weinheimer of Chickadee Forestry provided an update on the County's sustainable forestry efforts, focusing on the upcoming Forest Practices Application (FPA) for commercial harvest on eight parcels across East Jefferson County. The harvests prioritize ecological health, fire mitigation, and supporting the local wood economy, notably the Jefferson Timber Cooperative (JTC). A key discussion point was a new plan to resolve firewood supply for veterans using a pre-sale voucher system due to challenges encountered during previous harvests.

Key Discussion Points

  • FPA Overview: The FPA submitted to DNR is valid for three years and covers eight East Jefferson County properties (two in Port Townsend, two in Hadlock/Irondale, and two in Quilcene) (04:03:25.000–04:05:00.000). The FPA is a permission to harvest, not a mandate (04:04:15.000).
  • Strategy: The strategy involves smaller, slower harvests using "boots on the ground" thinning to avoid overwhelming the JTC and to keep wood local, reducing trucking needs (04:06:04.000–04:06:33.000).
  • Firewood Program: In response to past difficulties in supplying firewood to the County Veterans Program (due to vendor liability and W-9 issues), the new plan involves pre-selling firewood through the contractor (Boot-on-the-Ground Forestry). This program will allow the Veterans Program to use its voucher system to buy the wood (04:31:25.000–04:33:04.000).
  • Property Spotlights:
    • Elmira (Port Townsend): 18 acres being treated on a 27-acre lot; this sensitive, dry site is part of the Quimper Wildlife Corridor. Management must be "really sensitive" due to the older, fragile trees (04:14:06.000–04:14:26.000).
    • JTC Mill/Solid Waste Facility: An accessible, rich forest area containing rare, healthy Western White Pines and Calypso orchids; the contractor recommends minimizing disturbance outside the 40-acre PCT area (04:18:46.000–04:20:19.000).
    • Quilcene Camp & Park: Harvest may be required in this area due to the new skate park coming in (04:29:15.000–04:29:42.000).
  • Next-Gen Forestry: Discussion covered the potential to use the Lopeman Road site for coppicing (harvesting trees that re-sprout) to support artisans and create a demonstration site for this "sustainable regenerative forestry" practice (04:24:13.000–04:26:04.000).
  • Recognition: Mallory was applauded for her successful model, which she has found is being replicated in other counties (Whatcom, Skagit) (04:34:37.000–04:35:06.000). Her wood was also used in the Portland International Airport ceiling project (04:51:29.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • FPA for East Jefferson County Timber Harvests (List of parcels: Elmira/Quimper properties; Fire Station; Irondale Community Park; Port Hadlock/Sewer area; Lopeman Road; Quilcene, etc.).

Financials

  • The goal is for the management to be revenue-positive while prioritizing ecological health (04:15:18.000).
  • Firewood pre-sales will "help pay for that low-value wood and the work that the loggers are doing" (04:31:42.000).

Alternatives & Amendments

  • Coppicing: Discussed as an innovative, sustainable alternative management practice to be explored at the Lopeman Road site (04:24:13.000).
  • Log Truck: Mallory noted the next big goal is finding an owner/operator interested in buying and running a self-loading log truck to support the local wood supply chain (04:53:05.000).

Outcome, Vote, and Next Steps

The item was informational. - Next Steps: - - Chickadee Forestry/Staff: Finalize communications and arrangements for pre-selling firewood to the community, including the veterans voucher program. - - Chickadee Forestry: Host Women in Sustainability event (June 26th) and Build Local Alliance Tour (June 27th) to showcase the model to architects and log buyers (04:40:05.000).

Recognition of Public Works Leaders: Engineer and Project Manager of the Year

Metadata

  • Time Range: 01:49:00.000–02:03:10.000
  • Agenda Item: WSACE 2025 Awards Recognition
  • Categories: personnel, operations

Topic Summary

The Board formally recognized Public Works Director Monte Reinders (County Engineer of the Year) and Assistant Public Works Director Eric Kuzma (County Project Manager of the Year), who received a "clean sweep" of the top two awards from the Washington State Association of County Engineers (WSACE). The recognition was noted for the level of secrecy staff maintained, as neither recipient knew they were receiving an award. The Commissioners praised their work on projects like the Hadlock sewer and Upper Ho Road repair, emphasizing their attention to detail and communication skills.

Key Discussion Points

  • County Administrator Mark McCauley initiated the nominations for both awards, noting he was "delighted to say that the two awards" were awarded to Jefferson County leaders (01:49:56.000).
  • The presentation was described as a "deception operation," as Monty thought he was there to support Eric, and Eric thought he was there to support Monty (01:54:01.000).
  • Monte Reinders, Engineer of the Year, was praised for being a key partner, especially as he took on the sewer and additional roles, leaving Eric Kuzma to take on the majority of the transportation program and capital projects (01:56:10.000).
  • Reinders stated that engineering challenges are "the easy part," and the job is mostly about communication with "funding agencies, permitting agencies, stakeholders, and other partners" (01:57:11.000).
  • Eric Kuzma, Project Manager of the Year, was praised by Monty for keeping "so much of the Public Works Department... going" and for his "top-notch" communication skills (01:57:11.000).
  • Commissioner Brotherton joined remotely to acknowledge their leadership, noting that they "punch above your weight" (02:00:33.000).
  • Reinders expressed gratitude for the Board's relationship, noting he appreciates merely working in a "respectful environment where we can talk about facts and come to decisions," which he does not believe all public works departments enjoy (02:02:24.000–02:03:10.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • WSACE 2025 Awards Recognition: Confirmed Monte Reinders as Engineer of the Year and Eric Kuzma as Project Manager of the Year.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Formal recognition and presentation of awards.
  • Vote: N/A
  • Next Steps: None specified.

Generated On: 2025-11-07 14:09:14.429886-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/