PACKET: COMMISSIONERS MEETING at Mon, Jun 02, 09:00 AM

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LTAC Advisory Board Appointments and Restructuring

Topic Summary

The Board of County Commissioners (BoCC) is holding a workshop to establish the selection process for appointing members to the Lodging Tax Advisory Committee (LTAC). Four seats are open, but five valid applications have been received. This discussion is paired with a review of a draft revision to the LTAC By-laws and a 2024 memo outlining the BoCC's tiered priorities for the allocation of 2025 Lodging Tax revenue.

Key Points

  • All seats on the LTAC were opened to new applicants and existing members, resulting in five valid applications for four open seats.
  • The purpose of the workshop is to discuss criteria for selecting LTAC members, with appointments scheduled for the June 9, 2025 BoCC meeting.
  • BoCC priorities for 2025 LTAC funding (ranked):
    1. Destination development: Examples include supporting a Public Facilities District to build a pool, public campground improvements, and developing the Gateway VIC (Visitor Information Center). The BoCC views this as the top priority after a period where this type of investment was de-emphasized.
    2. Marketing and operations of special events and festivals designed to attract tourists (continuing years of investment).
    3. Destination marketing (Tourism Marketing) is the lowest priority.
  • The BoCC encourages the LTAC to prioritize using digital media over printed material for tourism-related funding when practical.
  • The draft LTAC By-laws (Revised Draft, dated April 28, 2025) specify the committee composition: at least five members appointed by the BoCC, including:
    • At least two members representing businesses that collect the lodging tax (Positions 2 and 4).
    • At least two members representing activities authorized to be funded by the tax (Positions 3 and 5).
    • One member who is an elected official of the municipality and serves as Chair (Position 1).
  • The number of members in the tax-collecting category must equal the number of members in the funded activities category (RCW 67.28.1817(1)).
  • Initial terms for non-elected members: Positions 2 and 3 serve two-year terms; Positions 4 and 5 serve three-year terms. All subsequent terms are two years, and members cannot serve more than two consecutive terms.
  • The BoCC must review the LTAC membership annually.
  • The LTAC Chair (Position 1, the designated elected official) abstains from voting on recommendations to the BoCC, except to break a tie vote.

Financials

  • LTAC members serve without compensation.
  • The content concerns the expenditure and distribution of Lodging Tax revenue but does not specify the total dollar amount available or proposed expenditures.

Alternatives

  • The LTAC By-laws acknowledge that if the LTAC and BoCC expand the "elected official" position to a representative other than an elected BoCC member, the JCC 3.25.020(2) would require amendment for consistency.

Community Input

  • None specified.

Timeline

  • October 14, 2024: BoCC Memo establishing priorities for 2025 LTAC Request for Proposals (RFP).
  • April 28, 2025: Date of the Revised Draft LTAC By-laws.
  • May 30, 2025: County Administrator Mark McCauley reviewed the LTAC appointment request.
  • June 2, 2025: Date of Agenda Request memo for the LTAC Appointments Workshop.
  • June 9, 2025: Date scheduled for final appointments by the BoCC.

Next Steps

The Board is requested to discuss and potentially act on creating the process for LTAC member appointment.

Sources

  • Greg Brotherton - District 3 Commissioner
  • Mark McCauley - County Administrator
  • Kate Dean - Chair, Dist. No. 1 (2025 BoCC)
  • Heidi Eisenhour - Dist. No. 2 (2025 BoCC)
  • RCW 67.28.1817 (LTAC establishment)
  • RCW 67.28.1816 (Allowed use of lodging tax revenues)
  • RCW 42.23 (Code of ethics for municipal officers)
  • RCW 42.30 (Open Public Meetings Act)

Data Sharing Agreement: Archaeological and Historic Preservation

Topic Summary

The Department of Community Development (DCD) requests approval of a Data Sharing Agreement (DSA) between Jefferson County and the Washington State Department of Archaeology and Historic Preservation (DAHP). This seven-year agreement enables DCD staff to access and review DAHP's confidential and sensitive archaeological/historic data for development permit reviews and planning activities, which is necessary for the protection of cultural resources.

Key Points

  • The DSA (Agreement No. 1527) regulates the distribution, safeguarding, and specific use of DAHP's confidential and sensitive archaeological and historic data ("Confidential Information" or "Data").
  • The county's purpose for using the data is to evaluate permit applications and planning activities for potential impacts on cultural resources and ensure necessary studies are requested.
  • Access to the data will be restricted to the named individuals listed in Appendices A (Data Downloader) and B (Authorized Users).
  • The DSA classifies data according to OCIO Data Security Classifications (Policy 141.10) for required handling:
    • Category 3 (Confidential Information): Archaeological sites, districts, burials, human remains finds, and related reports. This data is explicitly protected from disclosure (e.g., RCW 42.56.300) and marked "Protect—Not for Disclosure."
    • Category 2 (Sensitive Information): Maritime Sites (Marked "Protect—Disclose if Specifically Requested").
    • Category 1 (Public Information): Historic Properties Inventories, Historic Structure Survey Reports, and the Statewide Archaeological Predictive Model (Marked "Public—Disclosable").
  • The data is provided "AS IS," and the Receiving Party (Jefferson County) assumes no warranty regarding accuracy.
  • Confidential Information (Category 3 data) may only be disclosed on an as-needed basis to the property owner of record and Tribal Cultural Resources Managers/Tribal Chairmen of concerned Tribes (RCW 42.56.300(4)).
  • The County must notify the DAHP GIS Manager and provide proposed redactions at least fifteen (15) business days before disclosing Category 2 or 3 data for public release, allowing DAHP time to seek a restraining order if necessary (RCW 42.56.540).
  • DCD must ensure staff tasked with preservation efforts attend annual DAHP-sponsored or other cultural resource training, if available.
  • The County must indemnify DAHP from all claims, costs, and damages arising out of or relating to the County’s performance or failure to perform the DSA, including DAHP's attorney's fees. The County waives its immunity under Title 51 RCW to the extent required for indemnification.
  • The agreement requires Category 3 information to be encrypted at-rest and in-transit and maintained only within the United States.

Financials

  • Amount: N/A. There is no charge for this service.
  • Fiscal Impact: None specified.
  • The agreement notes that the County assumes all liability including payment of attorney’s fees for DAHP in case of a claim against the County related to the DSA (per PAO review).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • May 19, 2025: Risk Management electronically approved the agreement.
  • May 29, 2025: Prosecuting Attorney's Office electronically approved the agreement as to form.
  • June 2, 2025: Date of Agenda Request.
  • Term: Seven (7) years from the effective date (date of last signature), unless terminated earlier.

Next Steps

DCD requests Board approval of the Data Sharing Agreement (Agreement No. 1527).

Sources

  • Josh D. Peters, AICP - Community Development Director
  • Greg Ballard - Development Code Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Morgan McLemore - DAHP GIS Manager
  • RCW 42.56 (Public Records Act)
  • RCW 42.56.300 (Exemptions)
  • RCW 42.56.540 (Restraining Orders)
  • 10 CFR §800.11(C)
  • OCIO Policy 141.10 (Data Security Classification)
  • U.S.C. 552 (Freedom of Information Act)

Proclamation: Ride Transit Month (June 2025)

Topic Summary

The Board of County Commissioners (BoCC) is requested to approve a proclamation declaring June 2025 as "Ride Transit Month" in Jefferson County. The proclamation honors the Jefferson Transit Authority (JTA) employees and celebrates the benefits of public transit, including safety, environmental impact, and economic equity, particularly following the elimination of all JTA fares for riders effective January 1, 2024.

Key Points

  • JTA provided 242,332 annual passenger trips on fixed routes in 2024.
  • All fares on Jefferson Transit vehicles were eliminated for all riders starting January 1, 2024, to create more equitable transportation options.
  • JTA increased service levels on local and regional routes in 2023 and 2025.
  • Public transit contributes to cost-effectiveness, reduces energy consumption, and provides cultural, environmental, and economic benefits.
  • Transit contributes to environmental benefits, avoiding 244.71 MT CO2e in 2022 compared to single-occupancy vehicles.
  • Transit is cited as 10 times safer per mile than car trips, reducing accident chances by more than 90%.
  • Eliminating fares for youth 18 and under improves access and lowers family costs, as transportation typically makes up 16% of household expenses (higher for lower-income families).

Financials

  • Fiscal Impact: None specified for Jefferson County.
  • Transit agencies in Washington State invest almost $5 billion in transit capital and operations each year (statewide number).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2023 and 2025: Jefferson Transit increased service levels.
  • January 1, 2024: All Jefferson Transit routes became zero-fare.
  • June 2025: Proposed month for Proclamation.

Next Steps

The BoCC is requested to honor the employees of Jefferson Transit Authority and approve the proclamation.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Nicole Gauthier - General Manager, Jefferson Transit (listed on agenda)

Jefferson County Rural Library District Board Changes

Topic Summary

The Board of County Commissioners (BoCC) is requested to accept the resignation of one Trustee from the Jefferson County Rural Library District Board of Trustees and approve the appointment of a new Trustee to fill the unexpired term.

Key Points

  • Trustee Cheri Van Hoover is resigning from her unexpired term effective July 1, 2025.
  • The Jefferson County Rural Library Board of Trustees considered applicants for the vacant position.
  • The Trustees recommend the appointment of Lisa Brandes.
  • Lisa Brandes is recommended for appointment to an unexpired term ending on March 31, 2030.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • May 19, 2025: Notice of resignation received from the Acting Director of the Library District Board.
  • July 1, 2025: Effective date of Trustee Cheri Van Hoover's resignation.
  • March 31, 2030: End date of the unexpired term for the new appointee, Lisa Brandes.

Next Steps

The BoCC is requested to: (1) Accept the resignation of Trustee Cheri Van Hoover, and (2) Approve the appointment of Trustee Lisa Brandes.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Daniel Heaton - Jefferson County Rural Library District Board of Trustees Acting Director
  • Mark McCauley - County Administrator

Interagency Agreement: Pollution Prevention Assistance Partnership (JCPH & Ecology)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a biennial Interagency Agreement (IAA) with the Washington State Department of Ecology (Ecology) totaling $213,303.22. This grant is fully funded by Ecology and supports pollution prevention and source control technical assistance services for small businesses in Jefferson and Clallam Counties to prevent pollution of state waters.

Key Points

  • The agreement term is July 1, 2025, through June 30, 2027.
  • JCPH will provide Pollution Prevention Assistance (PPA) Specialists to conduct technical assistance and education outreach to small quantity generators (SQGs) of dangerous waste in Jefferson and Clallam Counties.
  • SQGs are defined as businesses generating less than 220 pounds of dangerous waste per calendar month and less than 2.2 pounds of extremely hazardous waste per calendar month.
  • Scope of work breakdown:
    • Technical Assistance (TA) Visits: 65–70% of time (10–15% may involve Product Replacement Program visits).
    • Unique Program Elements: 15–20%.
    • Training: 10%.
    • Other (Admin, meetings): 5%.
  • Target deliverables: 175 total site visits, with a target of 105 Initial Visits (60% of total).
  • The program emphasizes serving businesses within "overburdened communities" in Washington State, with a goal of providing 40% of services (visits and unique elements) to facilities in these areas.
  • Specific Technical Assistance Targets include: Marine trades industry, Automotive repair industry, and Clallam County (excluding Port Angeles) via an existing MOU.
  • PPA Specialists must be trained and maintain at least a 24-hr HAZWOPER certification.
  • Unique Program Elements include: Hosting a business sector workshop focused on marine trades by June 30, 2027, and participating in the Product Replacement Program (PRP) Advisory Committee.
  • The agreement establishes a two-phase funding release based on utilization (40% completion of deliverables and 40% fund utilization by June 30, 2026, for Phase Two release).
  • JCPH must have a language service in place within three months of signing the contract to provide real-time interpretation for PPA/PRP visits.

Financials

  • Total Amount: $213,303.22
  • Revenue: $213,303.22 (fully funded by Ecology).
  • Matching Funds: None required.
  • Budget Breakdown (Total Award $213,303.22):
    • Salaries: $113,014.88
    • Benefits: $40,026.06
    • Goods & Services: $3,850.00 (Table A, details not listed)
    • Equipment: $500.00 (Table B, details not listed)
    • Travel / Training: $5,000.00
    • Small Change Voucher Program: $5,000.00 (vouchers capped at $500 or less per business, limited to one per calendar year)
    • Subtotal Direct Costs: $167,390.94
    • Indirect Costs (30% rate applied to Salaries & Benefits Only): $45,912.28
  • Funding Source: Model Toxics Control Account (23P), Model Toxics Capital Account (23N).
  • Expenses for HAZWOPER training, refreshers, and language services are reimbursable.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2025: Agreement commencement date.
  • June 30, 2026: End of Phase One performance period/deadline for 40% completion of deliverables/utilization.
  • June 30, 2027: Agreement completion date.

Next Steps

JCPH management requests approval of the Interagency Agreement.

Sources

  • Carter Erickson - Environmental Public Health Manager
  • Pinky Feria Mingo - Environmental Public Health Director
  • Mark McCauley - County Administrator
  • Andrew Maher - Ecology Representative (Contact)
  • Kristine Ray - Ecology Contact (Billing)
  • RCW 70A.214, RCW 70A.300 (Ecology Legal Authority)
  • WAC 173-350 (JCPH Legal Authority—Solid Waste Handling Standards)
  • Jefferson County Code 8.10 (JCPH Legal Authority)

Resignation from Planning Commission

Topic Summary

The Board of County Commissioners (BoCC) is requested to accept the resignation of Richard Hull, the District 3 Representative on the Planning Commission, who chose to resign before his term expires.

Key Points

  • Richard Hull, the District 3 Representative on the Planning Commission, resigned on May 21, 2025.
  • His official term was due to expire on March 17, 2029.
  • Hull provided 16 years of service to the commission.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • May 21, 2025: Date of Richard Hull’s resignation.
  • March 17, 2029: Original expiration date of his term.

Next Steps

The BoCC is recommended to accept the resignation and sign a thank you letter acknowledging his 16 years of service.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Extension of Chimacum Creek Cleanup Grant (Ecology Amendment 3)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 3 to an existing Toxics Cleanup Integrated Planning Grant Agreement with the Washington State Department of Ecology (Ecology) to extend the performance period by one year, enabling completion of remedial investigation work at 890 Old Hadlock Road. The total grant funding of $200,000 remains unchanged.

Key Points

  • The agreement (TCPIPG-2123-JeCoPH-00039) funds remedial investigation work and a cleanup feasibility study at 890 Old Hadlock Road, known as the Anderson Property (FSID 9412888, Cleanup Site ID 1559).
  • The property is located along Chimacum Creek, a critical habitat for endangered Hood Canal summer chum salmon, Puget Sound steelhead, and Coho salmon.
  • The current amendment (Amendment 3) changes only the project expiration date from June 30, 2025, to June 30, 2026. No other terms (scope, deliverables, budget) are altered.
  • Previous amendments adjusted the scope and budget allocation:
    • Amendment 2 (effective March 1, 2024): Redistributed funds and added blackberry removal services to Task 2 (Site Investigations) to enable sampling access. Increased Task 1 (Grant Administration) from $7,000 to $20,000 and decreased Task 4 (Integrated Planning) from $50,000 to $37,000.
    • Amendment 1 (effective June 7, 2023): Extended the term from June 30, 2023, to June 30, 2025. Increased Task 2 (Site Investigations) by $10,000 (from $113,000 to $123,000) and decreased Task 4 (Integrated Planning) by $10,000 (from $60,000 to $50,000).
  • The overall goal is to complete site investigations and prepare a conceptual redevelopment plan for the Site to be protective of Chimacum Creek and its endangered species.
  • Previous investigations (2005) found elevated levels of gas (up to 240 mg/kg) and diesel (up to 7,800 mg/kg) in soil samples. An EPA investigation (2009) found elevated levels of lead (435 mg/Kg), Zinc (152–285 mg/kg), and arsenic (18.2mg/Kg) in sediments.
  • The property contains a lien of $61,511 stemming from litigation over solid waste violations (junk vehicles, batteries, engines) related to Michael’s Custom Re-build and Towing and Michael’s Hulk Hauling operations.
  • JCPH is negotiating with the landowner to acquire a portion or the entire property, or an easement, in exchange for discharging the lien. Contamination impedes completion of the transaction.
  • The North Olympic Salmon Coalition is passing through $25,600 (from WDFW grant 20-16451) to JCPH to conduct the Phase I/II Environmental Site Assessments (ESA), preliminary Title Report, and appraisal.

Financials

  • Total Grant Amount: $200,000.00 (No change with Amendment 3).
  • Funding Source: Model Toxics Control Capital Account (MTCCA) (100% State/Ecology Share).
  • Recipient Match: 0% required.
  • Current Task Budget Allocation (post-Amendment 2):
    • Grant and Project Administration (J008): $20,000.00
    • Site Investigations (J003): $123,000.00 (includes blackberry removal added in Am. 2)
    • Focused Feasibility Study (J004): $20,000.00
    • Integrated Planning Activities (J011): $37,000.00
  • Fund Number: 127.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • June 1, 2022: Original Agreement Effective Date.
  • June 30, 2023: Original Expiration Date.
  • June 30, 2025: Previous Expiration Date (per Amendment 1).
  • June 30, 2026: New Expiration Date (per Amendment 3).

Next Steps

JCPH management requests Board approval of Amendment 3.

Sources

  • Pinky Feria Mingo - Environmental Public Health Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Chair, Board of County Commissioners
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Ecology Agreement No. TCPIPG-2123-JeCoPH-00039
  • RCW 70.105D (Model Toxics Control Act - MTCA)
  • WAC 173-322A (Remedial Action Grants and Loans)

Housing Task Force Alternate Designation Authority

Topic Summary

The Housing Fund Board has requested that the Board of County Commissioners (BoCC) approve a motion allowing specific members of the Housing Task Force (HTF) to designate alternates to attend meetings in their absence. This is due to scheduling conflicts among members representing housing agencies, and the HTF has a limited number of meetings remaining for the creation of Jefferson County's 5-Year Plan to end homelessness.

Key Points

  • The HTF was created by the Housing Fund Board to develop Jefferson County’s 5-Year Plan to end homelessness.
  • The HTF has a limited number of meetings scheduled through the end of 2025, culminating in a public hearing and plan adoption by the BoCC.
  • The following HTF members are requested to be authorized to designate an alternate: Viola Ware, Cheryl Weinstein, Sarah Martinez, Ajay Mohan, Michael Moore, Cameron Jones, and Adrian Smith.
  • Staff recommends granting this authority due to scheduling conflicts among these members who represent housing agencies.

Financials

  • Fiscal Impact: N/A.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Through the end of 2025: HTF phase for creating the 5-Year Plan.

Next Steps

The BoCC is requested to approve a motion authorizing the designated HTF members to appoint an alternate.

Sources

  • Carolyn Gallaway, CMC - Clerk of the Board
  • Mark McCauley - County Administrator

Ordinance Repealing Biennial Budgeting

Topic Summary

The Board of County Commissioners (BoCC) is scheduled to hold a public hearing regarding an ordinance to repeal Ordinance 03-0311-19, which established biennial budgeting in Jefferson County. This action follows a vote by the County Budget Committee to revert to annual budgeting after the county had promulgated three successive biennial budgets.

Key Points

  • Jefferson County adopted biennial budgeting via Ordinance 03-0311-19 in March 2019, codified as Chapter 3.01 Jefferson County Code (JCC).
  • The County Budget Committee voted to revert back to annual budgeting.
  • RCW 36.40.250 allows counties with biennial budgets to revert to annual budgets at the end of a biennial budget period by repealing the enacting ordinance.
  • A properly noticed public hearing is required for consideration of the repealing ordinance.
  • The hearing notice was approved by the BoCC on May 19, 2025, and published in the paper of record on May 14 and May 21, 2025.

Financials

  • Fiscal Impact: None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 11, 2019: Ordinance 03-0311-19 adopted.
  • May 14 and 21, 2025: Hearing notice published in the paper of record.
  • May 19, 2025: BoCC approved the hearing notice.
  • June 2, 2025 (9:00 a.m. Agenda): Hearing scheduled.
  • The ordinance, if adopted, takes effect immediately upon passage.

Next Steps

The Board is recommended to approve the ordinance repealing and replacing Ordinance 03-0311-19.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Director (listed on agenda)
  • RCW 36.40.250 (Authority to revert to annual budgeting)
  • Ordinance 03-0311-19
  • Chapter 3.01 JCC

Acceptance of EPA Consolidated Appropriations Act Grant for Port Hadlock Sewer

Topic Summary

The Jefferson County Public Works Department requests that the Board of County Commissioners (BoCC) formally acknowledge acceptance of the U.S. Environmental Protection Agency (EPA) Consolidated Appropriations Act Grant Agreement, totaling $5,500,000, for the Port Hadlock Urban Growth Area (UGA) Phase I Wastewater Project. This federal funding, combined from the FY 2022 and FY 2023 appropriations, supports the construction and implementation of a new sewer collection system.

Key Points

  • The total federal grant amount is $5,500,000, combining the FY 2022 ($3.0 million, Kilmer) and FY 2023 ($2.5 million, Murray) Community Project Appropriations under one grant agreement (Grant Number 02J97501).
  • The federal funding covers 100% of the $5,500,000 total project cost allocated under this specific grant (Recipient Contribution is $0).
  • The project is the installation of a sewer collection system and associated equipment within the approximately 210-acre Port Hadlock UGA Core Area, and decommissioning of existing on-site septic infrastructure.
  • Expected Outcomes: Replacing over 100 individual septic systems with sewer service and increasing wastewater awareness for restaurant operators in the area (via Fats, Oil and Grease program).
  • Other committed funding for the Port Hadlock UGA - Phase I project includes:
    • Washington State budget appropriation: $20.0 million
    • Department of Ecology Water Quality Combined Financial Assistance: $6.7 million
  • The project period is March 1, 2025, through December 31, 2027.
  • Budget Object Class Category Breakdown (Total Allowable Budget Period Cost: $5,500,000):
    • Construction: $5,100,822
    • Personnel: $157,590
    • Fringe Benefits: $85,597
    • Contractual: $147,192
    • Other: $8,799
    • Total Direct Charges: $5,500,000
  • The grant award is subject to federal requirements applicable to Clean Water State Revolving Fund (CWSRF) projects, including the Davis-Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) provisions.
  • Acceptance of the grant is automatic unless the recipient files a notice of disagreement within 21 days or does not draw down funds. No County signature is required for acceptance.

Financials

  • Total EPA Grant Amount: $5,500,000.00
  • Combined Total Project Funding (including state sources): $32.2 million + $5.5 million = $37.7 million (minimum, dependent on how EPA funds overlap or stack with other sources).
  • Funding Source: U.S. EPA 2023 Consolidated Appropriations Act (PL 117-328) and 2022 Consolidated Appropriations Act (PL 117-103).
  • Matching Funds: None required by this EPA grant.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2022: $20M State appropriation and $6.7M Ecology award received (details from agenda memo).
  • 2022 & 2023: Consolidated Appropriations Acts provided the federal funds for this grant.
  • March 1, 2025: Budget Period/Project Period commencement date.
  • May 8, 2025: Date of Award by EPA.
  • May 13, 2025: Mailing date of award.
  • December 31, 2027: Project completion date.

Next Steps

The Board is requested to acknowledge acceptance of the federal grant agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Mark McCauley - County Administrator
  • U.S. Environmental Protection Agency (EPA) - Grant Number 02J97501
  • Megan Browning - EPA Project Officer
  • Lacey Davidson - EPA Grant Specialist
  • Andrea Manion - EPA Award Official
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • PL 117-328 (2023 Consolidated Appropriations Act)
  • PL 117-103 (2022 Consolidated Appropriations Act)

Proclamation: Pride Month (June 2025)

Topic Summary

The Board of County Commissioners (BoCC) is requested to approve a proclamation declaring June 2025 as Pride Month in Jefferson County to celebrate the human rights and contributions of the 2SLGBTQIA+ community and reaffirm the county's commitment to safety and inclusivity.

Key Points

  • The proclamation recognizes the diversity of sexual orientation, gender identity, and gender expression, and affirms the right of all individuals to live freely and without discrimination.
  • It highlights the national issue of tragic levels of violence against transgender people, particularly youth and women of color.
  • It notes that 2SLGBTQIA+ individuals, especially youth, face bullying and harassment and are at a disproportionate risk of self-harm and death by suicide.
  • Jefferson County seeks to implement policy that is fair and protects the rights and dignity of all.
  • The county passed a Human Rights Proclamation on February 6, 2023, committing to protect human rights regardless of various statuses including sexual orientation or gender identity.
  • The proclamation encourages residents and visitors to join in celebrating the vibrant 2SLGBTQIA+ community.

Financials

  • Fiscal Impact: None specified.
  • The Production Alliance is hosting Port Townsend Pride on June 7, 2025.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • February 6, 2023: Jefferson County Board of County Commissioners passed a Human Rights Proclamation.
  • June 7, 2025: Port Townsend Pride is scheduled to be hosted by The Production Alliance.
  • June 2025: Proposed month for Proclamation.

Next Steps

The BoCC is recommended to approve the proclamation.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Kerry Kataji - TPA Event Coordinator (listed on agenda as Kerri Ketanji)

Emergency Warrant Approvals and May 27, 2025 Meeting Actions

Topic Summary

The warrant reports reflect two emergency warrants approved on May 29, 2025. Additionally, the minutes from the May 27, 2025, regular meeting document discussions and votes regarding emergency housing funding, a Public Works project change order, advisory board staffing changes, and statements regarding a Master Planned Resort.

Key Points

  • Emergency Warrant 1 (Warrant #100237631): Approved for $23,500.00 payable to OLYMPIC COMMUNITY ACTION PROGRAMS (OlyCAP) for invoice 79821 (Org 14855150). This funding was moved by Commissioner Brotherton to initiate plan review for Caswell-Brown Phase 3.
  • Emergency Warrant 2 (Warrant #100237633): Approved for $10,174.12 payable to JC TREASURER (Org 40559235, Invoice 2016B JEFFCO).
  • May 27, 2025 Meeting Highlights:
    • Housing/Emergency Shelter: Discussion confirmed the Jefferson County Emergency Shelter (at the American Legion) currently averages 34 people per night, serving about 60 unique individuals over a 90-day period. Current costs exceed available housing funds, and if the shelter closes on June 30, 2025, over 30 guests would be displaced. The demographic has shifted toward more seniors and individuals with mental health challenges, rendering potential alternatives like tiny shelters inadequate.
    • Caswell-Brown Phase 3: Commissioner Brotherton moved to approve an emergency warrant for OlyCAP’s request for $23,500 to initiate plan review for Caswell-Brown Phase 3. The motion carried unanimously.
    • Downtown Project Concern: Commissioner Brotherton expressed frustration about being excluded from the planning process for a roundabout signage and art project and raised concerns that no government entity has formally agreed to own and maintain the installation, which is required by the grant. The lack of inclusive Tribal consultation in the signage design was also cited.
    • Pleasant Harbor Master Planned Resort (MPR): The Board unanimously adopted a statement of values regarding Pleasant Harbor MPR and directed staff to send it to George Terry at DCD to be shared with the Statesman Group, as well as sharing it with the press.
    • County Budget Shift: The Finance Director confirmed that the County Budget Committee voted to revert from a biennial budget back to an annual budget.
    • Water Reclamation Plant: Change Order No. 8 for Phase 2 Water Reclamation Plant (Port Hadlock UGA) was approved, adding $27,465.54 for a revised total of $10,504,476.56 (Vendor: Interwest Construction).
    • SR 19/Rhody Dr. Ped-Bike Improvements: Amendment No. 1 for the North Segment Project was approved, adding $5,000 for a revised total of $466,135 (Contract: WSDOT).
    • County Administrator: An Employment Agreement for Jefferson County Administrator, Josh Peters, was approved.

Financials

  • OlyCAP Emergency Warrant: $23,500.00 (Funding Caswell-Brown Phase 3 initial plan review).
  • JC Treasurer Emergency Warrant: $10,174.12.
  • Warrant Total (Dated May 27, 2025): $971,264.13.
  • Water Reclamation Plant (Port Hadlock UGA) Change Order: +$27,465.54 (New total: $10,504,476.56).
  • SR 19/Rhody Dr. Project Amendment: +$5,000 (New total: $466,135).
  • Other Warrants Approved: Payroll ($184,304.83 and $97,779.62) and Accounts Payable ($407,663.87).

Alternatives

  • The discussion on emergency shelter noted that alternatives like tiny shelters are proposed but are considered inadequate due to changing demographics (more seniors, mental health challenges).

Community Input

  • Emergency Shelter Discussion: Two public comments received during the second discussion period.
  • Pleasant Harbor MPR Statement: One public comment received during the first consideration, and three additional comments received after the Commissioners read the letter aloud.

Timeline

  • June 1, 2025: Fire Marshal Cecere announced the county will move to a moderate burn risk level with restrictions.
  • June 9, 2025 (10:30 a.m.): Hearing scheduled for the 2025-2 Budget Appropriations.
  • June 30, 2025: Projected closure date of the Emergency Shelter if funding ceases.
  • July 3, 2025: Treasurer’s Office reports the upcoming surplus auction.
  • March 17, 2029: Original expiration date of Richard Hull’s Planning Commission term.

Next Steps

  • The OlyCAP emergency warrant was approved to initiate plan review for Caswell-Brown Phase 3.
  • Staff directed to send the approved statement of values regarding Pleasant Harbor MPR to George Terry (DCD) and the press.

Sources

  • Heidi Eisenhour, Greg Brotherton, Heather Dudley-Nollette - County Commissioners
  • Carolyn Gallaway, CMC - Clerk of the Board
  • Phil Cecere - Fire Marshal
  • Josh Peters - County Administrator (replacement approved, agenda item from 5/27/25 meeting)
  • Judy Shepherd - Finance Manager
  • Olympic Community Action Programs (OlyCAP)
  • Interwest Construction
  • Washington State Department of Transportation (WSDOT)
  • George Terry - Department of Community Development
  • Hood Canal Salmon Enhancement Group (HCSEG)

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