PACKET: Commissioners Meeting at Tue, May 27, 09:00 AM

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Jefferson County Board of Commissioners Regular Meeting - May 27, 2025

Financial System Migration: Munis/EPL

Topic Summary

The Central Services Director is requesting authorization to procure server licenses necessary to migrate the financial system (Munis) and permitting software suite (EPL). The modernization project, initially intended for the cloud, was reverted to an on-premises solution due to identified issues with existing application program interfaces (APIs) between the Tyler system and third-party systems, aiming to avoid data loss during migration. The Board is asked to commit to funding an upcoming appropriation request for this initiative.

Key Points

  • The county has spent several years implementing, integrating, and optimizing the Munis (financial) and EPL (permitting) systems.
  • The project faced issues with existing APIs between Tyler and other third-party systems, leading the IT team to switch from a cloud-based implementation to an on-premises solution to avoid data loss.
  • 13 server licenses are required to support the migration and future Tyler business applications.
  • Ongoing license and replacement costs for the servers will be captured in subsequent years through Central Services' standard cost allocation methodology.

Financials

  • Total one-time cost for server licenses: $36,331.56
  • This expenditure will support the Munis/EPL migration and requires an operating transfer from the General Fund (GF) to Information Services (IS):
  • GF transfer to IS for ERP (Munis): $31,836.00
  • Health Department will pay for the EPL portion: $4,495.00
  • The one-time appropriation request funding this initiative is being committed to by the Board.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • December (Year not specified, assumed 2024 or earlier): IT team identified issues leading to the decision to pursue an on-premises solution.
  • May 27, 2025: Motion requested to grant authority to procure licenses and commit to approving the appropriation request.

Next Steps

The Central Services Director is requesting a motion granting authority to move forward with procurement of necessary licenses and committing to approving an upcoming appropriation request to fund the $36,331.56 initiative.

Sources

  • Shawn Frederick - Central Services Director
  • Mark McCauley - County Administrator

Employment Agreement for County Administrator Josh Peters

Topic Summary

The Board of County Commissioners (BOCC) is requested to approve an Employment Agreement for Josh Peters to serve as the Jefferson County Administrator. Mr. Peters was selected following a "rigorous recruitment process" and most recently served as the Community Development Director since 2023. The agreement sets his salary at $13,737.96 per month and sets the term of employment for three years, starting June 1, 2025.

Key Points

  • Josh Peters was selected for the role of County Administrator following a recruitment process; the BOCC moved to offer him the position on April 30, 2025.
  • Mr. Peters previously served as the County’s Community Development Director since 2023, and worked as a planner for the County from 2000 to 2013.
  • He has experience with the Washington State Department of Fish and Wildlife, the State Department of Natural Resources, and King County.
  • The agreement term is three years, commencing June 1, 2025, and running until June 30, 2028, with the possibility of extension.
  • Peters is considered an "at-will" employee serving at the pleasure of the BOCC.
  • If the BOCC decides to terminate Peters' employment, the County agrees to endeavor to give him six months’ notice and pay a cash severance equal to six months’ salary plus COBRA premiums, provided a separation and release agreement is executed.
  • If Peters resigns following a governing body representative’s offer to accept the resignation, he may declare a termination under the severance clause.
  • The County agrees to defend, save harmless, and indemnify Peters against any tort or professional liability claim arising from the performance of his duties, consistent with Chapter 2.05 of the Jefferson County Code.
  • Peters must provide at least one month's notice if resigning voluntarily, unless otherwise agreed.

Financials

  • Monthly base salary: $13,737.96 (Exempt MGR 26, Step 5 of the Exempt Salary Schedule).
  • Peters receives 33 days of Personal Time Off (PTO) per year, with a maximum accrued bank of 520 hours (65 days).
  • Vehicle stipend: $250.00 per month, or mileage allowance under adopted policies.
  • Deferred Compensation: The County will match Peters' contributions dollar-for-dollar up to 5% of his annual salary.
  • Severance payment (if terminated by BOCC without criminal conviction): Six months' salary plus COBRA premiums, paid in a lump sum within thirty days of termination, contingent on signing a separation and release agreement.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2000 to 2013: Peters worked as a planner for Jefferson County.
  • 2022: Peters returned to Jefferson County employment.
  • 2023: Peters became Community Development Director.
  • 2025-04-30: BOCC offered Peters the County Administrator position.
  • 2025-06-01: Agreement becomes effective.
  • 2028-06-30: Initial term of the agreement concludes.
  • June of each year: Annual performance review by the BOCC.
  • May 31st of each year: Peters must provide a self-evaluation to the BOCC.
  • Within 60 days of Agreement execution by BOCC: Peters must propose initial performance criteria.
  • Within 30 days of proposal by Peters: BOCC must approve initial performance criteria.

Next Steps

Approve the attached Employment Agreement.

Sources

  • Sarah Melancon - Human Resources Director
  • Josh Peters - County Administrator (designate)
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator

Water Reclamation Plant Change Order No. 8 (Port Hadlock UGA)

Topic Summary

The Public Works Department recommends authorizing Change Order No. 8 with Interwest Construction for Phase 2 of the Port Hadlock UGA Water Reclamation Plant project. This change order addresses specific modifications to the plumbing, electrical infrastructure, and the need for additional seed sludge necessary for system start-up, resulting in an additional cost of $27,465.54.

Key Points

  • Change Order No. 8 modifies the original plan for Phase 2 of the Water Reclamation Plant (Project No. 405-2114-0).
  • The modifications include:
    1. Plumbing changes in the Admin and Chemical Buildings (due to a change in the chemical system per COP 30).
    2. Installation of electrical vault risers to bring vault lids to the revised pavement grade (per COP 31).
    3. Additional seed sludge volume needed to "prime" the wastewater treatment plant for system start-up (per COP 33).
  • The Project Manager (Samantha Harper, P.E.) and County Engineer (Monte Reinders, P.E.) recommend approval.

Financials

  • Estimated Net Change (Increase) for this order: $27,465.54 (includes $2,313.95 for 9.2% Washington State Sales Tax).
  • Original Contract Amount: $10,020,835.00
  • Current Contract Amount (before Change Order No. 8): $10,477,011.02
  • Estimated Contract Total (after Change Order No. 8): $10,504,476.56
  • The project is funded 100% by the Department of Commerce.
  • Breakdown of change order costs (Subtotal $25,151.59):
    • Admin/Chemical Building Plumbing Changes (COP 30): $8,981.82
    • Added Vault Risers to Meet New Pavement Grades (COP 31): $13,606.72
    • Additional Seed Sludge (COP 33): $2,563.05

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-05-12: Change Order signed by Interwest Construction Vice President Robert Reed.
  • 2025-05-13: Change Order approved by Project Manager, County Engineer, and Chair of Commissioners.

Next Steps

The Board is requested to authorize Change Order No. 8 and return two originals to Public Works for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Robert Reed - Vice President, Interwest Construction
  • Project No. 405-2114-0
  • Commerce Project No. 22-96515-026

WSDOT Supplement for SR 19 Rhody Drive Ped-Bike Improvements

Topic Summary

Public Works requests approval for WSDOT Local Agency Agreement Supplement No. 1 for the SR 19 / Rhody Drive Ped-Bike Improvements – North Segment Project, necessitated by the award of additional Transportation Alternatives Program (TAP) grant funding for the construction phase. This supplement authorizes an additional $5,000 for WSDOT State Services, raising the total estimated project funds to $466,135 for the construction phase.

Key Points

  • The project involves the design and construction of a multi-use path for pedestrians and bicycles on the SR 19 Right-of-Way (ROW) and within H.J. Carroll Park.
  • The path length is 0.29 miles, extending from Fern Way (SR 19 M.P. 9.60) to H.J. Carroll Park Road (SR 19 M.P. 9.88).
  • The purpose of Supplement No. 1 is to authorize additional Federal (TAP) funds for the design and construction (CE/CN) phase, and to clarify project details.
  • The project is part of a comprehensive plan to establish pedestrian and bicycle connectivity in the Chimacum/Hadlock area.
  • Additional TAP grant funding was awarded by the Peninsula RTPO Executive Board on April 21, 2024, for the construction phase.
  • Jefferson County is using toll credits to fully fund this project with Transportation Alternatives funding.
  • Temporary Construction Easements (10' wide) have been obtained from adjoining properties for the section within the SR 19 ROW. No Relocation is required.

Financials

  • Total Estimated Project Funds (Pre-Supplement): $127,060.00 (PE phase only)
  • Total Estimated Project Funds (Post-Supplement): $593,195.00
  • Construction Phase Funding (Total $466,135.00):
    • Estimated Federal Funds (TAP): $461,135.00 (100% participation ratio)
    • Estimated Agency Funds (Local Match): $0.00 for contract/consultant, $0.00 for R/W
    • Estimated State Services: $5,000.00 (Added by Supplement No. 1)
  • Total Local Agency Funding across all phases: $22,153.00 (for PE phase) + $5,000.00 (for CN phase State Services) = $27,153.00
  • Total Federal Funds across all phases: $571,042.00
  • Right of Way costs ($27,750) were funded solely with Local Agency funds.
  • The County is ultimately responsible for all costs not reimbursed by the Federal Government.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-11: Preliminary Engineering (PE) Phase Start Date.
  • 2024-01: Right-of-Way (R/W) Phase Start Date.
  • 2024-04-21: Peninsula RTPO Executive Board selected the project to receive $461,135 in TAP funding for construction.
  • 2025-05-27: Agenda Request date for supplemental agreement approval.
  • 2025-06: Construction Phase Start Date (Estimated).
  • 2025-06-11: Proposed Advertisement Date (Construction).
  • 2026-08-01: Obligation deadline for funds (advised by PRTPO).
  • 2030-12-31: Project Agreement End Date.

Next Steps

The Board is requested to sign two originals of both WSDOT Local Agency Agreement Supplement No. 1 and Prospectus and return them to Public Works. Execution allows County staff to proceed with advertising for bids.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Wayand, P.E. - Project Manager
  • Washington State Department of Transportation (WSDOT)
  • Peninsula Regional Transportation Planning Organization (PRTPO)
  • Lindsey Schromen-Wawrin - PRTPO Chair, City of Port Angeles
  • Federal Aid Project Number: TAP-0019(007)

2025-2 Budget Appropriations Public Hearing Notice

Topic Summary

The Board of County Commissioners (BOCC) is scheduled to approve a Hearing Notice for the 2025-2 Budget Appropriations, which addresses requested budget increases from various County Departments due to unanticipated revenues and expenditures, including grants and funding shortfalls. The hearing is mandated by state law (RCW 36.40.140) and is scheduled for June 9, 2025.

Key Points

  • Various County Departments are requesting increases to their 2025 budget (2025-2 Budget Appropriations/Extensions).
  • The funding for these increases comes from additional sources, including unanticipated fees, grants from State/Federal government, or unexpended prior-year monies.
  • The estimated total appropriations (revenue and expenditures) are in the amount of $465,957 according to the summary tables.
  • Specific appropriations requested include:
    • Elections: $79,955 from a WA Secretary of State Grant for Election Security, transferred to Information Services for a capital outlay.
    • Human Resources: $44,500 increase for Professional Services (Prothman, Braun), offset by moving $29,500 already budgeted funds from Non-Departmental.
    • Operating Transfers: Transfer of $93,857 from the General Fund to Information Services for cloud upgrades and licensing.
    • Non-Departmental: $85,500 one-time appropriation for the Emergency Shelter for April through June 30, 2025, to fulfill an existing County obligation.
  • The hearing notice must be published twice in the official County newspaper (May 28 and June 4, 2025).

Financials

  • Total Proposed Appropriations (Revenue: $253,767; Expense: $465,957)
Fund Dept/Name Description Revenue (One-time) Expense (One-time)
001 Elections (021) WA Secretary of State Grant - Election Security $79,955 $79,955 (Transfer Out)
001 Human Resources (065) Professional Services - Prothman, Braun $0 $44,500
001 Operating Transfers (261) Transfer to Info Svcs - MS Office 365, Cloud Base Upgrade $0 $93,857
001 Non-Departmental (270) Emergency Shelter $0 $85,500
001 Non-Departmental (270) Professional Services - Prothman (moved to HR) $0 ($29,500)
Total General Fund (001) $79,955 $274,312
506 Information Services Transfer from Elections/GF $173,812 $191,645 (Capital Outlay)
Total Other Funds (506) $173,812 $191,645
  • IT Project Breakdown (Information Services Fund #506):
    • Total Capital Outlay requested: $191,645.00
    • Microsoft Office 365 implementation/licensing cost: $155,322.00
      • Funding sources for O365: $79,955 (Elections grant); $62,021 (GF transfer); $13,346 (IS fund balance).
    • Tyler ERP (Munis) & EPL cloud base upgrade cost: $36,331.56
      • Funding sources for ERP/EPL upgrade: $31,836 (GF transfer); $4,495 (Health Dept. payment).

Alternatives

None specified.

Community Input

Written public testimony is invited beginning April 7, 2025, and ending at the conclusion of the Public Hearing, unless extended by the BOCC. The notice advises written testimony was receivable between April 7 and April 21, 2025.

Timeline

  • 2025-05-27: BOCC declares need for expenses and sets hearing date.
  • 2025-05-28: Hearing Notice publication (first time).
  • 2025-06-04: Hearing Notice publication (second time).
  • 2025-06-09 at 10:30 a.m.: Public Hearing regarding proposed budget changes and potential adoption of the resolution.

Next Steps

Approve the Hearing Notice for the budget appropriations. Hear public testimony, and consider approval of a resolution to adopt the 2025-2 Budget Appropriations on June 9, 2025.

Sources

  • Judy Shepherd - Finance Director
  • Mark McCauley - County Administrator
  • RCW 36.40.100 (Supplemental appropriations)
  • RCW 36.40.140 (Public Hearing requirement)

Emergency Shelter Management and Funding

Topic Summary

Commissioner Greg Brotherton initiated a discussion on Emergency Shelter Management, focusing on multiple emergency funding requests received from housing agencies due to cutbacks in state funding and projected shortfalls. Critically, the current contract for the Emergency Shelter operated at the American Legion by Bayside expires June 30, 2025, and requires an immediate $85,500 appropriation from the General Fund to cover the operational shortfall for April 1 - June 30, 2025.

Key Points

  • The current Emergency Shelter contract with the American Legion and operator Bayside expires on June 30, 2025.
  • Both the American Legion and Bayside are willing to extend shelter operations through the end of 2025.
  • The shelter currently hosts 30+ guests, possibly due to Serenity House in Clallam County releasing residents who reached the two-year maximum housing requirement.
  • In 2024, the shelter cost was $129,219.06 (funded from Homeless Fund 149, largely the amount previously awarded to OlyCAP).
  • The BOCC mandated the Housing Fund Board (HFB) to fund the shelter for $100,000 in 2025, with an expectation that the County would fund an additional amount.
  • Immediate decision requested: An $85,500 budget appropriation from the General Fund is required to cover expenses through June 30, 2025.
  • If the shelter closes on June 30, 2025, the 30+ resident guests will be displaced.
  • Future Operations (July 1 - Dec 31, 2025): The anticipated cost for six months is $175,500.
    • The County does not have the resources to fund the shelter beyond gap funding.
    • COAST has $30,000 they can donate to the County to offset costs.
    • The Housing Fund Board (HFB) has stated that funding the shelter will impact services in 2026.
    • OlyCAP plans for a congregate shelter at CB are slated to begin construction in October, aiming for opening by year-end 2025.

Financials

  • Immediate Funding Shortfall (April 1 - June 30, 2025): $85,500 requested from General Fund (Fund 001 Non-Departmental).
    • Breakdown of 3-month projected budget (Apr-Jun 2025):
      • Employee Salary & Benefits: $60,000
      • Meals: $5,000
      • Supplies: $2,500
      • Overhead (Admin, telephone, internet, etc.): $1,500
      • County Paid Repairs: $2,000
      • Rent (American Legion): $5,250 (at $1,750/month)
      • Utilities: $3,000
      • Total projected need: $79,250 + $6,074.11 (Currently Over Budget) = $85,324.11 Total Required.
  • Projected 6-Month Cost (July 1 - Dec 31, 2025): $175,500
    • Operations payment to Bayside: $150,000 (monthly payment of $25,000)
    • County Budget (Rent $10,500; Utilities $10,000; Repairs $5,000): $25,500
  • Housing Agency Requests (In addition to shelter operational funding):
    • OlyCAP: $23,500 for plan set and engineering for proposed CB Congregate Shelter and Office Entry Building (requested by 6/1/2025; anticipated to be a loan reimbursable by Commerce Grant).
    • OlyCAP: $30,000 for electrical outfitting of eight tiny shelters, for deployment if the American Legion shelter closes.
    • Dove House: $40,000 to maintain current level of service at their shelter (amount may be updated).

Alternatives

  • Closing the Shelter: If the shelter closes on June 30, 2025, OlyCAP is prepared to place eight tiny, single-occupancy homes, requiring $30,000 in funding for electrical outfitting. A congregate shelter would not be available for emergency housing until late 2025 (estimated opening date for OlyCAP CB construction).

Community Input

None specified.

Timeline

  • 2025-04-01 to 2025-06-30: Period covered by the immediate $85,500 funding request.
  • 2025-06-01: Deadline for OlyCAP's $23,500 plan/engineering request.
  • 2025-06-30: Current contract with American Legion and Bayside expires.
  • 2025-07-01 to 2025-12-31: Proposed extension period for Emergency Shelter ($175,500 needed).
  • 2025-10: OlyCAP’s congregate shelter construction at CB slated to begin.
  • 2025 Year-end: OlyCAP’s congregate shelter planned to open, if construction timeline holds.

Next Steps

The Board should consider: 1. Approving the $85,500 appropriation from the General Fund to pay existing bills and fund the remaining contract through June 30, 2025. 2. Discussing what further support the County can contribute to the various mid-year housing requests (OlyCAP, Dove House) beyond HFB recommendations.

Sources

  • Greg Brotherton - Commissioner Dist. No. 3
  • Judy Shepherd - Finance Manager
  • Housing Fund Board (HFB)
  • Bayside (Shelter Operator)
  • American Legion (Landlord)
  • OlyCAP
  • Dove House
  • COAST

Board of Health Reappointment

Topic Summary

The Board of County Commissioners is asked to approve the reappointment of Amanda Grace to the Jefferson County Board of Health (BOH). Ms. Grace serves as the Community Stakeholder and Chairperson of the BOH.

Key Points

  • Amanda Grace's current term is set to expire on May 31, 2025.
  • She has submitted an application requesting continuance of her service.
  • The BOH unanimously recommended the reappointment of Amanda Grace during their meeting on May 15, 2025.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-05-15: BOH meeting where Amanda Grace's reappointment was recommended.
  • 2025-05-31: Expiration date of Amanda Grace's current term.
  • 2025-05-27: Agenda request date for BOCC approval.
  • 2028-05-31: Expiration date of the proposed three-year term.

Next Steps

Approve the reappointment of Amanda Grace for a three-year term expiring May 31, 2028.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator
  • Amanda Grace - Community Stakeholder and Chairperson, Board of Health

Advisory Board Resignation: Kim Rafferty (IDDAB)

Topic Summary

The agenda requests acknowledgment and appreciation for Kim Rafferty's conclusion of 15 years of public service on the Jefferson County Intellectual and Developmental Disabilities Advisory Board (IDDAB).

Key Points

  • Kim Rafferty's term on the IDDAB concluded in May 2025.
  • She served on the board for 15 years.
  • JCPH management recommends acknowledging and appreciating her service by signing a thank you letter.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • May 2025: Kim Rafferty's term concluded.

Next Steps

Acknowledge Kim Rafferty's service and sign the thank you letter.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Mark McCauley - County Administrator

District Court Jury Fees

Topic Summary

The Board of County Commissioners is asked to approve the payment of District Court Jury Fees for May 2025, totaling $1,243.10, covering costs associated with one District Court trial.

Key Points

  • The costs cover mileage rates and $15.00 per day for reporting jurors.
  • For May 2025, Jefferson County Superior Court had zero jury trials, and District Court had one (Case # 25-013822) held on May 1st - 2nd, 2025.

Financials

  • Total fiscal impact/payment amount: $1,243.10 (to be approved via a warrant dated May 15, 2025).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-05-01 to 2025-05-02: District Court Trial (Case # 25-013822) incurred the costs.
  • 2025-05-15: Date of the Jury Fee Voucher.

Next Steps

Approve payment of Superior/District Court Jury Fees totaling $1,243.10.

Sources

  • Ann Kolbe - District Court Jury Manager
  • Mark McCauley - County Administrator

Public Spending Approval (Warrants)

Topic Summary

The Board is requested to approve various payment warrants, including accounts payable and payroll, totaling $740,748.42 across several dates in May 2025.

Key Points

  • Accounts Payable Warrants dated May 19, 2025, total $407,663.87.
  • Payroll Warrants dated May 5, 2025, total $184,304.83.
  • Payroll Warrants dated May 20, 2025, total $97,779.62.
  • District Court Jury Fees dated May 15, 2025, total $1,243.10.
  • Total amount of all warrants for approval: $690,991.42 (This total does not include the $27,500 accounts payable warrant total listed in the Fund Summary table, but lists all listed financials in the agenda).

Financials

Category Date Total Amount Largest Fund (Accounts Payable)
Accounts Payable Warrants 2025-05-19 $407,663.87 Fund 001: $37,498.88; Fund 127: $62,618.23; Fund 143: $73,919.70; Fund 506: $60,765.58
Payroll Warrants 2025-05-05 $184,304.83 Benefits paid to SOUND HEALTH WELLNESS TRUST
Payroll Warrants 2025-05-20 $97,779.62 Direct Deposit: $81,881.46; Benefits Paid: $15,898.16

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-05-05, 2025-05-15, 2025-05-19, 2025-05-20: Dates of warrants.

Next Steps

Approve all listed payroll and accounts payable warrants.

Sources

None specified.

Hood Canal Salmon Enhancement Group Property Purchase and Floodplain Mitigation

Topic Summary

Following an extended Executive Session (May 19, 2025), the Board authorized the Chair to support the Hood Canal Salmon Enhancement Group (HCSEG) purchasing the property at 331 Rodgers Street for a South Setback Levy, a floodplain mitigation effort related to the Big Quilcene Lower Mile Bridge and Floodplain Project. This approval is conditioned on HCSEG providing documentation showing they were unable to acquire four other residential properties within the identified 100-year floodplain.

Key Points

  • The action was taken immediately following an Executive Session regarding potential litigation (RCW 42.30.110(1)(i)).
  • The motion authorizes the Board Chair to send an email favoring HCSEG's purchase of 331 Rodgers Street (owned by Karen L. Wilson-Knutzen, APN 991-200101).
  • The 331 Rodgers Street property is deemed necessary for the successful completion of a proposed South Setback Levy.
  • The South Setback Levy is a floodplain mitigation effort associated with the Big Quilcene Lower Mile Bridge and Floodplain Project.
  • The property is located across the street south of two County park parcels currently used for community fishing access; the levy is expected to improve the quality of this access point.
  • The authorization is conditional: HCSEG must provide written documentation confirming they have been unable to purchase the remaining four residential properties within the identified 100-year floodplain using commercially reasonable efforts.

Financials

None specified.

Alternatives

None specified.

Community Input

No public comment was received on the motion during the May 19, 2025, meeting.

Timeline

  • 2025-05-19: Board consideration and approval of the motion.

Next Steps

The Board Chair will send an email to HCSEG authorizing the purchase with the specified condition.

Sources

  • Hood Canal Salmon Enhancement Group (HCSEG)
  • Karen L. Wilson-Knutzen (Property Owner)
  • Property APN number 991-200101
  • RCW 42.30.110(1)(i) (Executive Session exemption)

Conservation Futures Fund Funding Recommendations (2025)

Topic Summary

The Board was briefed on the Conservation Futures Fund Citizen Oversight Committee (CFCOC) funding recommendations for 2025, which include three specific land acquisition projects.

Key Points

  • Briefing led by Natural Resources Program Manager Tami Pokorny and CFCOC Vice Chair Ron Rempel.
  • The CFCOC recommends funding for three projects:
    1. Deerfoot Forest: $110,000
    2. Toandos Forest: $94,500
    3. Upper Yarr Creek: $26,000

Financials

  • Total recommended funding for three conservation projects: $230,500.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-06-23 at 10:30 a.m.: Hearing scheduled for approval of the spending.

Next Steps

Approval of a hearing notice, for a hearing scheduled on Monday, June 23, 2025, at 10:30 a.m.

Sources

  • Tami Pokorny - Natural Resources Program Manager
  • Ron Rempel - CFCOC Vice Chair
  • Conservation Futures Fund Citizen Oversight Committee (CFCOC)

Jefferson County Historical Society Culture + Heritage Series

Topic Summary

The Executive Director of the Jefferson County Historical Society presented a proposal to the Commissioners for a monthly series of 10-minute presentations focusing on the county’s culture, heritage, and diversity, running from June through December 2025. This initiative aligns with the County’s strategic plan goal of highlighting cultural heritage.

Key Points

  • Jefferson County Historical Society Executive Director Tara McCauley gave the presentation.
  • The project is aligned with the County’s strategic plan to highlight cultural heritage and diversity.
  • The proposal involves monthly 10-minute presentations to the Commissioners focusing on historical resources (photographs, regional museums, research files).
  • The proposed duration for the series is June – December 2025.

Financials

  • County Administrator Mark McCauley noted that a contract will be brought forward for approval at a later date.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June – December 2025: Proposed timeframe for the monthly presentation series.

Next Steps

A contract for the program will be brought forward for future Board approval.

Sources

  • Tara McCauley - Jefferson County Historical Society Executive Director
  • Mark McCauley - County Administrator

Continuity of Operations Planning (COOP)

Topic Summary

The Emergency Management Director and Central Services Director provided a workshop explaining the development of a year-long Continuity of Operations Plan (COOP) designed to ensure essential government services continue during emergencies.

Key Points

  • The COOP effort aims to improve resiliency and guide future budget decisions.
  • Key elements of the COOP development include:
    • Identifying critical functions, resources, and personnel across all departments.
    • Conducting hazard analysis.
    • Staff training.
    • Regular updates.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • A year-long effort for COOP development is underway.

Next Steps

Regular updates and training sessions are implied as ongoing components of the COOP effort.

Sources

  • Willie Bence - Emergency Management Director
  • Shawn Frederick - Central Services Director

All County Preparedness Day

Topic Summary

The Production Alliance (TPA) Director Danny Milholland discussed the upcoming All County Preparedness Day, a free community event aimed at inspiring residents to learn about resilience and emergency preparedness, scheduled for June 28, 2025.

Key Points

  • Event details: All County Preparedness Day, hosted by The Production Alliance (TPA).
  • Date and Time: June 28, 2025, from 9:00 a.m. to 4:00 p.m.
  • Location: Finnriver.
  • Purpose: A free community celebration intended to inspire East Jefferson County residents to learn about resilience and emergency preparedness.
  • The Commissioners provided guidance, requesting the incorporation of themes such as food and water security, mental health support, and accessibility.
  • The Board encouraged participation from county agencies, nonprofits, and the broader community.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-06-28: Event date.

Next Steps

The Production Alliance and participating entities will continue planning to ensure the event is educational, engaging, and responsive to community emergency concerns.

Sources

  • Danny Milholland - The Production Alliance (TPA) Director

Generated On: 2025-11-06 16:56:40.569102-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/