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05/27/25 09 AM: BOCC Approves Shelter Funds, Property Aid, Resort Values

BOCC Approves Shelter Funds, Property Aid, Resort Values

Board addressed emergency shelter funding ($85.5K shortfall, $23.5K OlyCAP approved), HCSEG property support for flood mitigation, Pleasant Harbor MPR statement adoption, budget hearing notice, and county administrator contract via consent agenda.

Emergency Shelter Management and Funding Requests

Metadata

  • Time Range: [00:02:43–01:32:04 (PART 1)]
  • Categories: budgeting, services, contracts, planning

Summary

The Board discussed emergency funding requests for shelter operations from Bayside (Jefferson County Emergency Shelter at American Legion), OlyCAP (plan set/engineering and tiny shelter electrical), and Dove House (maintain services), amid state funding shortfalls and contracts expiring June 30, 2025. Current shelter serves 30+ guests (average 34 nightly, 60 unique over 90 days), with $85,500 needed immediately from General Fund to cover April-June 2025 shortfall after exhausting $100,000 Housing Fund Board allocation; projected July-Dec 2025 cost is $175,500. Board approved $23,500 emergency warrant for OlyCAP congregate shelter plans (due June 1, 2025) payable from General Fund or Fund 148, to expedite state review; further decisions deferred to Housing Fund Board meeting (May 28) and BOCC (June 3).

Key Discussion Points

  • Judy Shepherd (Finance): 2024 shelter cost $129,219 from Fund 149; BOCC mandated $100K HFB for 2025 (Jan-Jun); over budget by $6,074; $85,500 GF appropriation needed through June 30; July-Dec budget $175,500 ($25K/month to Bayside + county costs); closing shelter displaces 30+ guests, OlyCAP offers 8 tiny shelters ($30K electrical).
  • Greg Brotherton (Commissioner): Contracts end June 30; American Legion/Bayside willing to extend to year-end; HFB lacks operational surplus without 2026 impacts; seek donations/COAST $30K; no legal mandate for year-round shelter per discussion.
  • Gary (Bayside): Shelter demographics changed (mental health needs); 3 JCMHAS mental health pros assisting; 5 moved to transitional housing; opposes tiny homes for seniors/families.
  • Beulah (Dove House): Lost $39,985 state funding July-Dec; serves 21 (12 children); runs lean (half toilet paper rolls from resorts).
  • Peggy (OlyCAP): $23,500 plan set starts contractor clock (10-16 week state review); Commerce grant awarded/not contracted (closes July); $30K tiny shelters electrical; $660K Fund 148 award overrun (sanitation $560K vs. original).
  • Viola: CHG funds/MOUs offset some gaps; congregate shelter operations via CHG (not HFB).
  • Limited alternatives discussed: seasonal closure/reopen (staffing issues); donations; matching funds for grants.

Public Comments

  • Maggie: Cited CoC requirements (hygiene/safety); alleged shelter violations (leaking propane, broken showers/sinks, threats, discrimination vs. women/LGBTQ/disabled).
  • Derek Forenzi: Tiny shelters viable for families (personal stories); urged low-barrier options for mental health; questioned OlyCAP shift from emergency to congregate.
  • No further comment on $23,500 motion.

Supporting Materials Referenced

Presentation by Judy: Current status (30+ guests), 2024 costs ($129K Fund 149), $100K HFB mandate, $85.5K shortfall, July-Dec $175.5K budget, closure impacts, requests ($23.5K/$30K OlyCAP, $40K Dove); Fund 148/149 breakdowns not fully shown (deferred). HFB process starts fall for 2026; capital surplus available. Decision matched staff (emergency warrant prioritized).

Financials

  • Immediate (Apr-Jun 2025): $85,500 GF (Non-Dept 270) for shelter (exhausted $100K HFB Fund 149); repairs $4,500, Legion rent $1,500 paid.
  • July-Dec 2025: $175,500 ($150K Bayside + $25.5K county: rent $10.5K, utilities $10K, repairs $5K).
  • Requests: OlyCAP $23,500 (plans, loan via Commerce), $30K (tiny shelters); Dove $40K; total ~$354K (operational/capital split).
  • Fund 149 revenue ~$250K annually; 148 ops ~$500K; borrowing risks 2026.

Alternatives & Amendments

  • No alternatives discussed. Donations, COAST $30K, CHG reallocation, seasonal model rejected (staffing). No formal amendments.

Outcome, Vote, and Next Steps

  • Decision: "Approve an emergency warrant [for] OlyCAP request for $23,500 to initiate the plan review" (Fund 001 or 148); HFB to backstop.
  • Vote: Unanimous (Ayes: all present).
  • Next Steps:
  • HFB meeting (May 28): Recommendations on full requests (back to BOCC June 3).
  • Special BOCC if needed pre-June 3.
  • Research CoC mandate, grants/donations.

Hood Canal Salmon Enhancement Group Property Acquisition Support

Metadata

  • Time Range: [00:34:47–00:42:19 (PART 2, post-ES)]
  • Categories: land use, planning, infrastructure

Summary

Post-executive session, Board found HCSEG letter satisfied May 19 conditions for supporting purchase of 331 Rodgers St. property (APN 991-200101) for South Setback Levy tied to Big Quilcene River Bridge/Floodplain Project; improves flood conditions/community fishing access. HCSEG unable to acquire 4 other floodplain properties despite outreach.

Key Discussion Points

  • Motion (post-ES): HCSEG letter satisfies Chair's May 19 email conditions (add date).
  • Property across from county parks; levy enhances access/flood mitigation.
  • Extensive outreach (2017+); 4 owners uninterested.

Public Comments

No public comment.

Supporting Materials Referenced

HCSEG letter (Mendy Harlow, Exec Dir): Project history (15+ yrs, community outreach), Wilson-Knutson property need, 4 properties communications; matched conditions.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "The letter received from Hood Canal Salmon Enhancement Group satisfies the condition in Chair Heidi Eisenhower's email dated May 19, 2025" (amended: add date).
  • Vote: Unanimous (Ayes: all).
  • Next Steps: Letter made public/part of packet; CC Jamestown S'Klallam Tribe, Philip Hunsacker, Gus Johnson.

Pleasant Harbor Master Planned Resort Statement of Values

Metadata

  • Time Range: [00:42:33–01:10:03 (PART 2, post-ES)]
  • Categories: land use, planning, permits

Summary

Post-executive session, Board adopted "Statement of Values" affirming support for Pleasant Harbor MPR (economic benefits, jobs, taxes, housing); clarified DCD neutral review role; detailed preliminary plat/building permit status (applicant delays). Statement publicized on socials/website, sent to Statesman/DCD/press.

Key Discussion Points

  • BOCC unequivocal supporter (2002 Brennan Plan; defended 3 lawsuits; zoning/DA adopted).
  • DCD reviews for code/DA compliance; plat stalled by applicant revisions (7 changes, hearing canceled); building permit lacks geotech/use info.
  • Ball in applicant's court.

Public Comments

  • Shelly Yarnell Brennan: Neutral mediator needed; DCD unclear on needs; costs delay info provision.
  • Deborah Peterson: Helpful clarity on complications.
  • Jean Ball: Appreciates support but notes communication gaps; requests weekly updates.

Supporting Materials Referenced

3-page statement + attachment: Values/econ benefits; plat timeline (Nov 2023 app, Mar 2025 revisions/hearing cancel); building app (Oct 2024, missing info May 2025). No divergence from staff.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Adopt this statement of values... regarding the Pleasant Harbor Master Plan Resort, and publicize this on our socials" (send to DCD/Statesman/press on letterhead).
  • Vote: Unanimous (Ayes: all).
  • Next Steps: Staff finalize/send/publicize; no further specified.

2025-2 Budget Appropriations Public Hearing Notice

Metadata

  • Time Range: Consent agenda approval [00:21:45–00:34:01 (PART 2)]
  • Categories: budgeting

Summary

Consent agenda approved hearing notice for June 9, 2025, on $465,957 supplemental appropriations (grants/fees/unexpendeds), including $85,500 GF for shelter (Apr-Jun), $93,857 IT/cloud, Elections $79,955 transfer. No items pulled.

Key Discussion Points

  • Limited discussion; shelter flagged substantive (over budget post-$100K HFB).
  • Hearing mandated RCW 36.40.140; publish May 28/June 4.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Packet tables: $253K revenue/$466K expense (GF $274K; IS $192K cap outlay: O365 $155K, Munis/EPL $36K).

Financials

See packet summary; shelter $85.5K Non-Dept 270 GF.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved consent agenda including hearing notice.
  • Vote: Unanimous.
  • Next Steps: Hearing June 9, 10:30 a.m.; potential resolution adoption.

County Administrator Employment Agreement

Metadata

  • Time Range: Consent agenda [00:21:45–00:34:01 (PART 2)]
  • Categories: personnel, contracts

Summary

Consent approved 3-year agreement for Josh Peters (CA, $13,738/mo, June 1, 2025–June 30, 2028; at-will; 6-mo severance). Overlap with McCauley.

Key Discussion Points

  • Peters prior DCD Dir (2023+), planner (2000-13).
  • Noted excitement.

Public Comments

No public comment.

Supporting Materials Referenced

Agreement details: PTO 33 days, $250 vehicle, 5% deferred comp match, indemnity.

Financials

Salary $13,737.96/mo (MGR 26 Step 5); severance 6 mo salary+COBRA.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved via consent.
  • Vote: Unanimous.
  • Next Steps: Effective June 1; annual reviews.

Background Materials

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