MEETING: Commissioners Meeting at Mon, May 19, 09:00 AM

County Sources

Packet Contents

AI Information

JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING SUMMARY

MEETING DATE: Monday, May 19, 2025

Public Comment: Pleasant Harbor Project and Permitting Delays

Metadata

  • Time Range: 00:01:03–00:04:15
  • Agenda Item: Public Comment
  • Categories: permits, land use, economic development, personnel

Topic Summary

Public comment opened with severe criticism regarding permitting delays, specifically for the Pleasant Harbor agri-building project in Brennan. John Holbert, a Brennan resident, expressed anger that the ongoing delays and "endless red tape" convinced the project board to cease construction for the season, resulting in the layoff of the entire crew and a loss of $120,000 per month in payroll. Holbert claimed permits sat on Phil Cecier's desk for four months and noted his frustration that the project's "technical antagonist" (an apparent reference to Josh Peters) was recently promoted to County Administrator.

Key Discussion Points

  • The applicant's construction crew was laid off due to the perceived low chance of receiving necessary building permits this season (John Holbert, Brennan resident, 00:01:22).
  • Holbert claimed the Department of Community Development (DCD) presented a "whole new series of things" 8-9 days prior that had not been included in the first two written responses (00:01:58).
  • He contrasted their stalled application with the County's sewer project, claiming the latter's application-to-completion timeline was shorter (00:02:23).
  • Holbert stated that permit applications sat on DCD staff member Phil Cecier's desk for four critical months without being processed or passed on (00:02:36).
  • The project board is now dealing with "numerous violations of the contract" they have with the county (00:03:32).
  • The promotion of the project's "technical antagonist" signaled to the applicant's board that continuing the project was not viable (00:03:38).
  • Commissioner Brookerson requested clarification on public amenities; Holbert confirmed that if the project proceeds, all amenities are public and access is not dependent on where one lives (00:04:02).

Public Comments

  • - John Holbert (Brennan Resident): Criticized the DCD for endless red tape, specifically citing lengthy delays, moving goalposts on permit requirements, and the handling of the application by staff (00:01:15–00:03:51).
  • - Jean Ball (Zoom Attendee): Expressed alarm at the 22 job losses and the reported stall of the Pleasant Harbor project, emphasizing the importance of the economic development to the "deeply depressed economically depressed area" of South County (00:20:56–00:21:22).
  • - Commissioner Dudley-Nolette (Response): Stated Holbert's perception of new requests was not her experience, noting that current holdup is understood to be the applicant's failure to respond to clear, agreed-upon requests from DCD (00:25:22–00:25:54). She requested further inquiry into the claim that permits sat on Phil Cecier’s desk for four months, as DCD responses have appeared well-documented and prompt (00:25:54–00:26:24). She sees the newly hired County Administrator, Josh Peters, as having worked hard to move the project forward, contrary to the applicant’s view of him as an antagonist (00:27:26–00:27:50).
  • - Commissioner Brookerson (Response): Expressed sorrow over the project shutdown and stated Holbert's perspective that the County was solely responsible for delays is "simply inaccurate" (00:34:39–00:36:10). He confirmed that the 2019 development agreement requires all project amenities be available to the general public, subject to developer-set fees (00:34:51).
  • - Commissioner Eisenhower (Response): Stated her hands are "tied" but expressed support for moving the project forward in a legal way, noting she constantly hears of work being done by DCD and the County to move the project forward, characterizing the public criticism as confusing (00:43:37–00:44:37).

Supporting Materials Referenced

  • No supporting materials referenced, but the Public Comment implicitly addressed DCD's administrative process.

Financials

  • $120,000 per month in payroll was lost due to the construction crew layoffs (00:01:47).
  • Jean Ball stated 22 jobs were immediately lost, with over 150 jobs on the line in the future (00:22:11).
  • Commissioner Brookerson noted the project creates "needed economic development in South County" (00:35:46).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was public comment (informational).
  • Vote: N/A
  • Next Steps:
  • - Commissioner Dudley-Nolette: To contact DCD staff to investigate the applicant's claims regarding delays on Phil Cecier's desk and the perception of new requests/antagonism (00:26:24, 00:27:41).
  • - Commissioner Brookerson: To relay operational questions and context to internal meetings (00:36:57).

Public Comment: Emergency Shelter Experience and Misogyny

Metadata

  • Time Range: 00:04:32–00:08:20
  • Agenda Item: Public Comment
  • Categories: services, housing, personnel

Topic Summary

An individual named Maggie provided protracted, high-emotion public comment regarding a negative experience at a local shelter, citing misogyny, mistreatment, and being kicked out for taking common provisions. She described feeling extremely sick and being scolded and expelled for getting orange and apple juice from the kitchen when a male employee wasn't present. She alleged a discriminatory pattern where men were allowed in the kitchen but women were not.

Key Discussion Points

  • Maggie was extremely sick (lungs burning, bones crushed) in the shelter and took orange juice and apple juice from the kitchen when she couldn't find staff to ask (00:05:03–00:05:45).
  • A staff member named Trevor "got very mad" at her, questioned her need for cups, and subsequently kicked her out for "stealing" the juice and apple juice, despite the items being provided for residents (00:05:26–00:06:10).
  • The speaker claimed misogyny is involved, alleging a pattern of allowing all men into the kitchen without permission but denying the same access to women (00:06:25).
  • Maggie also briefly commented on criminalization of non-sexual body language for transgender individuals and government theft related to not providing showers or housing (00:06:50–00:08:03).

Public Comments

  • - Maggie: Detailed claims of misogynistic treatment and being unfairly expelled from the shelter when she was severely ill (00:04:32–00:08:20).
  • - Julia (Zoom Attendee): Was glad Maggie sounded perky, noting Maggie had been very sick (00:13:57).
  • - Commissioner Dudley-Nolette (Response): Apologized to Maggie for her distress and noted she would follow up with her directly regarding a separate project (00:28:34–00:28:43).
  • - Commissioner Brookerson (Response): Acknowledged the continued challenge of operational questions at the shelter but promised to take the concerns back to operational meetings (00:36:57).
  • - Commissioner Eisenhower (Response): Expressed empathy for Maggie's desire for juice while sick, noting it's a "complex concern" but that rules about kitchen access should not be gender-based (00:46:10–00:47:10). She stated she would pass the operational comments to the operator (00:46:20).

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was public comment (informational).
  • Vote: N/A
  • Next Steps:
  • - Commissioners: To pass Maggie's claims of misogyny and unfair expulsion onto the shelter operator for investigation (00:46:20).

Public Comment: South Shore Road Conditions and Ferry Fees

Metadata

  • Time Range: 00:08:08–00:10:07
  • Agenda Item: Public Comment
  • Categories: infrastructure, services, transportation, budgeting

Topic Summary

Ed Bowen, a West End resident, expressed gratitude for the Public Works Department's new map regarding South Shore Road but voiced concern over the delayed firm date for the North Shore Road closure, which the Park has posted as July 9th, potentially extending to September 15th. He also noted worry regarding the State's transportation budget projects being deferred, indicating low probability of state aid for South Shore Road repair in the near future. Bowen also requested an update on Commissioner Brotherton's West Jefferson meetings.

Key Discussion Points

  • Ed Bowen thanked Public Works for posting a new, helpful map about South Shore Road (00:08:49).
  • The North Shore Road closure is now posted for July 9th by the Park and may extend to September 15th; Bowen asked the County to stay on top of the firm closure date (00:09:12).
  • Bowen is "very concerned" that projects are being put on the back burner in the State's transportation budget, suggesting South Shore Road may not receive state help soon (00:09:38).
  • Bowen inquired about Commissioner Brotherton's posted schedule for West Jefferson meetings (00:09:59).

Public Comments

  • - Ed Bowen (West End Resident): Raised concerns about the ongoing uncertainty of the North Shore Road closure, lamented the State’s lack of transportation funding for South Shore Road, and requested a schedule update (00:08:41–00:10:07).
  • - Commissioner Dudley-Nolette (Response): Thanked Bowen for his continued advocacy and noted the County passed a letter, incorporating his recommendations, to the federal delegation. She confirmed the County also lacks a firm North Shore Road closure date but will keep seeking it (00:29:02–00:29:32).
  • - Commissioner Eisenhower (Response): Reiterated that the South Shore Road repair is stalled due to a lack of state or federal funding, despite no lack of searching (00:47:49).
  • - Commissioner Brotherton (Response): Replied that he is targeting "late June, early July" for West End meetings and will let Bowen know when the schedule is finalized (00:38:51).

Supporting Materials Referenced

  • New Public Works road map (implicitly referenced by Ed Bowen).

Financials

  • No specific financial information discussed, apart from reference to the State's transportation budget.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was public comment (informational).
  • Vote: N/A
  • Next Steps:
  • - Commissioners: Continue tracking the firm closure date for North Shore Road.
  • - Commissioner Brotherton: Schedule and publish the West Jefferson meeting dates for late June/early July (00:38:51).

Public Comment: Solid Waste Fee Adoption Process

Metadata

  • Time Range: 00:10:33–00:13:33
  • Agenda Item: Public Comment
  • Categories: contracts, services, ordinances, budgeting

Topic Summary

Tom Tiersch provided follow-up criticism regarding the recently adopted solid waste fees. He claimed the Board broke a prior public promise from July 2023 to place all future fee changes on the regular agenda exposed to public discussion. Instead, the new fee schedule was placed on the consent agenda, bypassing debate. Tiersch also asserted that the vote on the fee schedule by the Solid Waste Advisory Committee (SWAC) was corrupted because a representative from the garbage company (Waste Connections), who profits from the fee increase and "privatization of solid waste," was allowed to vote rather than recuse themselves.

Key Discussion Points

  • In July 2023, the Commission adopted an ordinance allowing fees to be adjusted by resolution, promising that fee changes would appear on the regular agenda for proper public discussion (00:10:51–00:11:34).
  • Tiersch alleged this promise was broken when the new fee schedule was placed on the consent agenda with no separate discussion (00:11:45).
  • He criticized the Solid Waste Advisory Committee (SWAC) process, noting a representative from the garbage company (Waste Connections) profiting from the privatization of solid waste was allowed to vote on the new fee schedule (00:12:31–00:12:43).
  • Tiersch called the action "corrupt" and asked that the Commissioner be made aware of who is providing advice and who profits from decisions (00:12:58–00:13:15).

Public Comments

  • - Tom Tiersch (Zoom Attendee): Accused the Board of breaking a promise on public process for fee adoption and criticized the "corrupt" vote on the fee schedule by the SWAC, specifically calling out the vote cast by the profiting garbage company representative (00:10:33–00:13:33).
  • - Commissioner Dudley-Nolette (Response): Stated she takes Tiersch's commitment to making the county more transparent and accountable "to heart" (00:32:55). She agreed fee changes should be discussed off-consent, saying it's a "reasonable thing" (00:34:14). She also expressed her own past concerns about Waste Connections being a voting SWAC member, stating she's glad he raised it again (00:33:18).
  • - Commissioner Brotherton (Response): Acknowledged the joint meetings were held and discussed the fees but agreed with Dudley-Nolette that fee changes should be done off the consent agenda to allow for an explicit public comment period (00:39:25). He clarified that the RCW for SWAC requires waste management industry representatives to be members, but agreed the recusal from a vote due to benefit should be discussed (00:40:36–00:41:00).
  • - Commissioner Eisenhower (Response): Agreed that recusing oneself from a vote when one stands to benefit "makes sense" (00:49:13–00:49:27). She noted the vote was unanimous, meaning the fee change would have passed even without the garbage company's vote, but pledged to flag fee schedule changes for a workshop or public comment opportunity (00:49:27–00:49:41).

Supporting Materials Referenced

  • Ordinance passed in July 2023 regarding fee schedule adoption (implicitly referenced).
  • Solid Waste Advisory Committee (SWAC) documentation about the fee schedule vote (implicitly referenced).
  • The RCW governing SWAC membership was referenced by Commissioner Brotherton (00:40:36).

Financials

  • The garbage company is expected to profit "hugely," potentially millions of dollars, from the fee adoption and privatization (00:12:37).

Alternatives & Amendments

  • Tiersch implicitly requested moving future fee resolutions off the consent agenda for a full public hearing (00:11:45).
  • Commissioners Dudley-Nolette and Brotherton agreed to work toward this procedure (00:34:14).

Outcome, Vote, and Next Steps

  • Decision: No action; item was public comment.
  • Vote: N/A
  • Next Steps:
  • - Commissioners: Will discuss internally and with the Executive Assistant (Carolyn) flagging future fee schedule changes to be taken off the consent agenda and placed on the regular agenda for public debate (00:34:14, 00:49:13).
  • - Commissioners: To hold continued dialogue about the ethical implications of board members receiving profit from their votes (00:41:40).

Public Comment: Emergency Shelter Closure and Accountability

Metadata

  • Time Range: 00:13:57–00:14:33
  • Agenda Item: Public Comment
  • Categories: housing, services, finance

Topic Summary

Julia, a Housing Fund Board member, provided comment, noting that in 42 days the emergency shelter would close, leaving the majority of the 34 residents with nowhere to go. She stated she would spend the next 42 days publicly asking, "who's responsible?"

Key Discussion Points

  • The shelter is scheduled to close in 42 days, leaving most of the 34 current residents without alternative housing (00:14:10).
  • Julia expressed her intention to seek accountability for the closure in the coming weeks (00:14:25).

Public Comments

  • - Julia (Housing Fund Board Member): Sounded the alarm about the imminent shelter closure and the lack of housing for current residents (00:14:10).
  • - Commissioner Dudley-Nolette (Response): Confirmed Julia is on the Housing Fund Board and stated the shelter closure would be a main topic at the next Housing Fund Board meeting on May 28th (00:29:51). She noted the County faces "very real challenges" because dedicated funding for shelter work is "less and less and less" available (00:30:26).
  • - Commissioner Brotherton (Response): Corrected the public understanding of the closure, stating it's looking "more and more like we just do not have the finances to keep it open" (00:37:07). He cited an immediate $85,000 bill the County must foot just to make it to the end of June, separate from the cost of keeping it open for an additional six months (00:37:45). He is meeting with the American Legion this week, who indicated a willingness to extend the contract until Holy Cat can make progress on a replacement facility (00:37:13).

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • Commissioner Brotherton stated there is an $85,000 cost the County must cover to keep the emergency shelter operational until the end of June (00:37:45).
  • Funding for this type of shelter work is decreasing (00:30:26).

Alternatives & Amendments

  • The facility operator, Holy Cat, is working on a permanent replacement facility (00:37:13).
  • Commissioners are seeking alternatives to shelter, specifically focusing on the urban rest stop for the summer and potentially "supported encampments" (00:38:10).

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was public comment (informational).
  • Vote: N/A
  • Next Steps:
  • - Commissioner Brotherton: Meeting with the American Legion this week (00:37:13).
  • - The Housing Fund Board: Will discuss the imminent shelter closure at its May 28th meeting (00:29:51).
  • - Commissioners: To hold a workshop on the emergency shelter management and financing on Tuesday, May 27th, at 3:00 p.m. (01:45:55-01:46:38, 04:12:44).

Public Announcement: Fire Danger Level Escalation (Moderate Burn Risk)

Metadata

  • Time Range: 00:14:52–00:20:41
  • Agenda Item: Informational/Public Announcement
  • Categories: public safety, operations, ordinances

Topic Summary

Phil Cecier provided a public announcement and brief presentation regarding the impending escalation of the fire danger risk level from Low to Moderate, effective June 1st. This change is being implemented a month earlier than the typical July 1st date due to abnormally dry conditions. The move to Moderate risk prohibits all brush and large burning, including the use of weed burners.

Key Discussion Points

  • The fire danger risk level will be raised from Low to Moderate, effective June 1st (00:15:02).
  • This move is one month earlier than the default July 1st-September 30th burn season outlined in County Resolution 21-23 (00:18:51).
  • The Moderate level declaration prohibits all brush burning and large burning (00:16:00).
  • Recreational fires (campfires) of 3x3 feet or less are still allowed at the Moderate level (00:16:08, 00:18:04).
  • Weed burners are prohibited at the Moderate level because they are considered a form of brush burning (00:17:36, 00:17:53).
  • Charcoal grills/devices are prohibited only at the High fire danger level, defined then as any device that cannot be easily shut off or extinguished (00:16:35).
  • Metrics indicate the County is drier than normal, and long-term relief is not on the horizon (00:19:09).
  • Commissioner Eisenhower noted that Chief Black reported recent fires showing dry conditions and underbrush burning (duff understory) (00:19:32, 00:20:16).
  • Phil Cecier confirmed a social media campaign launched last week and that all districts were informed (00:15:27, 00:15:44).

Public Comments

  • - Jean Ball (Zoom Attendee): Criticized the County staff for not actively pushing the fire danger notification to community engagement social media groups, noting the public "does not search out the county page" (00:22:37–00:23:01). She confirmed underbrush is very dry, and noted eight recent fires at Beckett Point (00:23:13, 00:23:26).
  • - Commissioner Dudley-Nolette (Response): Stated that the Communications Specialist confirmed the fire danger social media release went to all community pages this morning (00:31:37).
  • - Commissioner Eisenhower (Response): Encouraged the public (specifically Jean Ball) to share the campaign and noted the communications specialist would also be sending a press release (00:50:35, 00:50:58).
  • - Commissioner Eisenhower: Called out a received email from Mr. Yoichweiner that was critical of the implementation of the Commercial Fire Inspection Program and suggested an after-action review (00:42:33).

Supporting Materials Referenced

  • County Resolution 21-23 defining the burn season (00:18:43).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational announcement of policy change (Resolution 21-23 implementation).
  • Vote: N/A
  • Next Steps:
  • - Public Safety/Staff: Continue implementing the public outreach campaign regarding the change to Moderate Fire Danger effective June 1st (00:15:44).
  • - Commissioners: To hold an internal conversation regarding the commercial fire inspection program noted by Mr. Yoichweiner (00:43:07).

Metadata

  • Time Range: 00:52:16–01:03:08
  • Agenda Item: Consent Agenda
  • Categories: infrastructure, budgeting, contracts, services, governance

Topic Summary

The Board adopted the Consent Agenda unanimously following brief discussion focused on the Courthouse Elevator Modernization Project, the Youth Cannabis and Commercial Tobacco Prevention Program (Brinnon Run Club), the Hazardous Waste ILA with Kitsap County, and the procedural reversion from biennial to annual budgeting. A total of seven resolutions and contracts were included in the approval.

Key Discussion Points

  • Courthouse Elevator Modernization ($\$450,000$): Commissioner Dudley-Nolette confirmed the project budget was set during the December budget process (00:52:43). Commissioner Eisenhower highlighted the elevator's modernization is a huge part of the building's necessary seismic retrofit preparation (00:53:24).
  • Brinnon Run Club: Commissioner Dudley-Nolette enthusiastically supported the Youth Cannabis and Commercial Tobacco Prevention Program's mini-grant for the Brinnon Run Club, noting the small $1,000 amount used for a 5K, snacks, and transportation is a "cool way" to steer kids toward healthy behaviors (00:54:19, 00:55:06).
  • Hazardous Waste ILA (Kitsap County): Commissioners praised the Interlocal Agreement (ILA) with Kitsap County, which allows Jefferson County residents to dispose of HHW at Kitsap facilities fee-free (00:55:39). It was noted that this partnership is successful, collecting more HHW than the decommissioned local facility, saving money and increasing efficiency/access (00:57:16).
  • Hadlock Sewer Grinder Pumps: Commissioner Dudley-Nolette read a response from Monty (Lyft) explaining that the Phase 4, Stage 1 change order for grinder pumps was necessary because on-site exploration found a need for explosion-rated pumps where floor drains connected to the sewer (e.g., in gasoline-heavy commercial areas), and to modify tank sizes for better storage and runtime (01:00:05–01:01:28). This change order increased the contract by $179,742.11 (referencing supporting materials).
  • Reversion to Annual Budgeting: The agenda included a hearing notice to revert the County from biennial back to annual budgeting following a vote by the Budget Committee, as the biennial system did not provide the anticipated labor savings for larger departments (01:02:07–01:02:46).
  • Personnel Changes: The Board accepted the resignations of Richard Hull (Clean Water District Advisory Council) and Brad Bebout (Marine Resources Committee) and appointed Caitlin Friedman and Steve Shively to the Tourism Coordinating Council (TCC) (00:58:09).

Public Comments

  • No public comment was offered on the items, although Tom Tiersch previously criticized the placement of fee adjustments on the consent agenda (00:11:45).

Supporting Materials Referenced

  • Courthouse Elevator Modernization Project (Call for Bids): Estimated $\$450,000$ cost (referenced from supporting analysis).
  • Youth Cannabis and Commercial Tobacco Prevention Program (Brinnon Run Club): Total contract expenditure amount: $\$1,000$ (00:54:19).
  • Changes to PHUGA Grinder Pump Installation Contract (Change Order No. 2): Increased contract by $\$179,742.11$ (referenced from supporting analysis).
  • Interlocal Agreement Amendment for Household Hazardous Waste Services (Kitsap County): Increases total compensation limit to not exceed $\$27,500$ (referenced from supporting analysis).

Financials

  • Courthouse Elevator Modernization Project: $\$450,000$ (00:52:43).
  • Brinnon Run Club Grant: $\$1,000$ (00:54:19).
  • Hadlock Sewer Grinder Pump Change Order: $\$179,742.11$ (01:00:05).

Alternatives & Amendments

  • No alternatives discussed. The reversion to annual budgeting served as an amendment to past practice.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and adopt the consent agenda as presented.
  • Vote: Unanimous (01:03:05).
  • Next Steps:
  • - Central Services/Public Works: Proceed with the Call for Bids for the Courthouse Elevator modernization.
  • - Public Works: Execute Change Order No. 2 for the Hadlock Sewer Project.
  • - County Administrator: Publish the hearing notice for the Ordinance to Revert to Annual Budgeting, with the hearing scheduled for June 2, 2025, at 10:15 a.m. (referenced from supporting materials).

Conservation Futures Fund (CFF) Funding Recommendations for 2025

Metadata

  • Time Range: 01:03:08–01:19:11
  • Agenda Item: Standing Agenda Item
  • Categories: land use, planning, environment, finance

Topic Summary

The Board received a briefing from Ron Rempel, Vice Chair of the Conservation Futures Fund Citizen Oversight Committee (CFF Committee), regarding the recommended funding for the 2025 cycle. The CFF Committee unanimously recommended fully funding all three submitted proposals—Deerfoot Forest (JLT), Toandos Forest (NWI), and Upper Yarr Creek (NWI)—totaling $230,500, which is below the available $323,200 allocation. Discussion centered on the projects' ecological value, plans for forest restoration, and mitigating human/homeless impacts on one of the sites.

Key Discussion Points

  • Ron Rempel (CFF Vice Chair) presented the three proposed projects for the 2025 funding cycle (01:05:38).
  • Deerfoot Forest Conservation Easement (JLT): 37 acres along Center Road. This is an easement purchase to protect second-growth forest, eliminate one development right, and confine existing structures (two houses/outbuildings) to a defined "building envelope" on the western side. Total request is $110,000 (01:08:01, 01:09:16, supporting materials).
  • Toandos Forest Acquisition (NWI): 6.5 acres that is an in-holding inside the larger screen preserved area, currently residential with a trailer and trash ("fair amount of not in fact"). NWI will acquire the property, restore it (replanting, closing skid trails), and buffer the area. Total request is $94,500 (01:07:01, 01:07:39, supporting materials).
  • Upper Yarr Creek Protection (NWI): 1.03 acres adjacent to Center Road where a culvert is located. Acquisition is key to preventing garbage dumping and supporting riparian corridor for cutthroat trout, located near salmon spawning grounds. Total request is $26,000 (01:05:48, 01:06:26, supporting materials).
  • Scoring Threshold: Deerfoot and Upper Yarr Creek scored below the 70% automatic funding threshold but were recommended for funding anyway due to adequate overall funds and the projects' clear ecological importance (01:12:10–01:12:31).
  • Social/Human Dynamics: Commissioner Dudley-Nolette inquired about the formerly residential Toandos Forest property. Ron Rempel confirmed the person living there is moving out of the state to a relative's place, suggesting the property acquisition indirectly helps achieve residential goals (01:17:15–01:17:36).
  • Public Access: The Deerfoot project does not include public access, but the owners are willing to allow guided field trips. The two NWI acquisitions will have long-term public use (01:14:25).

Public Comments

  • No public comment was opened on this item, as it was a brief (01:18:12).

Supporting Materials Referenced

  • The CFF Committee recommendations included the total budget available: $323,200 (referenced from supporting analysis).
  • Total amount requested for the three projects: $230,500 (referenced from supporting analysis).

Financials

  • CFF Committee recommended funding all three projects for a total of $230,500 (01:09:16).
    • Deerfoot Forest (JLT): $110,000 (01:09:16)
    • Toandos Forest (NWI): $94,500 (01:09:16)
    • Upper Yarr Creek (NWI): $26,000 (01:09:16)

Alternatives & Amendments

  • The scoring sheet may need "tweaking" in the future to better assess non-agricultural properties like forests (01:14:06, 01:15:20).

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was informational briefing.
  • Vote: N/A
  • Next Steps:
  • - Public Health/CFF Committee: Tammy Cordia will request a public hearing next month (June) for the Board to make the final funding determinations (01:18:53, referenced from supporting materials).

Jefferson County Historical Society: Cultural Heritage Series Workshop

Metadata

  • Time Range: 01:19:11–01:39:52
  • Agenda Item: Workshop, Untimed
  • Categories: planning, services, culture

Topic Summary

County Administrator Mark McCauley and Jefferson County Historical Society (JCHS) Executive Director Tara McCauley presented a proposal to initiate a monthly "Culture + Heritage Series" at Board of Commissioners meetings. This partnership aims to fulfill Objective 6.A. of the County's Strategic Plan by regularly highlighting the diversity, history, and resources of the county. Tara McCauley proposed a monthly 10-minute presentation to showcase available resources like digitized photo collections, recorded programs on Vimeo, and oral history collections.

Key Discussion Points

  • The idea was initiated by Mark McCauley to align with Strategic Plan Objective 6.A. (celebrating cultural heritage and diversity) (01:19:55).
  • The proposal is for JCHS Executive Director Tara McCauley to present once a month for approximately 10 minutes at a BoCC meeting (01:22:40, 01:24:25).
  • The presentations will focus on resources JCHS administers, including:
    • Digitized Photo Collection: Over 30,000 photos, searchable online, highlighting collections like the Chinese/Chinese-American and Italian Immigrant DeLeo and Sophie families (01:24:31–01:25:32).
    • Recorded Programs: Available on Vimeo, focused on diverse history, e.g., Indigenous placemaking (Mackenzie Grinnell), Black Mariners (Dr. Collins), and Chinese communities (Doug Chin) (01:25:54–01:26:41).
    • Oral History Collection: About 600 histories (many digitized on SoundCloud), including Joseph Kalamoto (Kalamoto Wava Farm, WWII incarceration) and members of the Quileute and Ho tribes (01:26:56–01:27:31).
  • Research Center: JCHS operates three sites, including the Collections Building and Research Center, which is open to the public on Fridays (01:23:40).
  • New Vision: McCauley explained the JCHS's evolving approach, focusing on addressing gaps in collections, leaning into the complexities of history, and showing "how we know what we know" by presenting evidence alongside historical statements (01:38:00–01:38:35).
  • Commissioners welcomed the idea, noting its value in informing the public about the Research Center and serving as a lead-up to the semi-quincentennial celebration (01:30:24, 01:31:06).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Jefferson County Strategic Plan Objective 6.A. (01:19:55).

Financials

  • Mark McCauley noted there might be a financial component to explore later to defray staff costs (01:21:25). The workshop itself had no fiscal impact.

Alternatives & Amendments

  • The presentations will be run on a trial basis through December 2025 to determine usefulness and future format (01:24:25).

Outcome, Vote, and Next Steps

  • Decision: Conceptual approval for a staff-level partnership was granted.
  • Vote: N/A
  • Next Steps:
  • - County Administrator/Tara McCauley: Will craft a simple agreement, potentially with a financial component, and bring it to the Board for formal consideration (01:39:42).
  • - Commissioners/Communications Specialist: Will discuss how to use press releases and social media to amplify the presentations to a broader public audience (01:31:16).

Hood Canal Salmon Enhancement Group (HCSEG) Property Acquisition Motion

Metadata

  • Time Range: 02:59:22–03:02:11
  • Agenda Item: Action from Executive Session
  • Categories: land use, environment, public safety, contracts

Topic Summary

Following a prolonged executive session regarding potential litigation, the Board passed a motion authorizing the Board Chair to send an email in favor of the Hood Canal Salmon Enhancement Group (HCSEG) purchasing a specific residential property in Quilcene (331 Rogers Street). This acquisition is crucial for the completion of a proposed south setback levy, which is a key flood plain mitigation effort related to the Big Quilcene Lower Mile Bridge project. The approval is conditional upon HCSEG providing documentation showing they have already attempted to purchase four other necessary residential properties using commercially reasonable efforts.

Key Discussion Points

  • The motion supports HCSEG's acquisition of 331 Rogers Street (APN 991-200101) for flood plain phase work (03:00:01).
  • This property is necessary for the south setback levy, a flood mitigation effort for the Big Quilcene Lower Mile Bridge project (03:00:44).
  • The levy has the goal of community safety and is expected to improve the quality of a nearby community fishing access point (03:01:19).
  • Condition of Approval: HCSEG must provide written documentation showing they have been unable to purchase the remaining four residential properties within the 100-year floodplain using commercially reasonable efforts (03:00:34).

Public Comments

  • No public comment was provided on this motion (03:01:44).

Supporting Materials Referenced

  • No supporting materials referenced, as this decision stemmed from Executive Session discussion.

Financials

  • No financial figures were named in the motion, which dealt with property acquisition and flood mitigation.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion authorizing the Board Chair to send the email to HCSEG, conditional on documentation of prior acquisition efforts for remaining properties (02:59:49).
  • Vote: Ayes: 3 (Unanimous).
  • Next Steps:
  • - Board Chair (Eisenhower): Draft and send the email with the specified condition to HCSEG (02:59:49, 04:13:11).
  • - HCSEG: Must provide documentation of efforts to acquire the remaining four residential properties (03:00:34).

Continuity of Operations Planning (COOP) Workshop

Metadata

  • Time Range: 03:02:35–03:39:29
  • Agenda Item: Workshop
  • Categories: planning, operations, public safety, infrastructure, finance

Topic Summary

Emergency Management Director Willie Bence and Central Services Director Sean Frederick presented a proposal for developing a County-wide Continuity of Operations Plan (COOP). The COOP is an eight-step planning process intended to help the County maintain essential government functions during major disruptions (like earthquakes, financial strain, or staffing shortages). The process requires input from every department and will ultimately align budget decisions with life safety and essential services. Commissioners enthusiastically supported the proposal, noting its immediate urgency due to budgetary tightening and infrastructure fragility.

Key Discussion Points

  • COOP Definition: A plan to carry on essential operations, allowing government business to continue under all eventualities, including financial strain (03:06:04).
  • Current Status: The County lacks a single overarching plan, though individual departments have done internal work (e.g., Public Health storing food; Central Services implementing cloud backups) (03:09:20).
  • Planning Process: The 8-step process includes: 1) Hazard Vulnerability Analysis (HVA); 2) Identifying and Ranking Essential Functions (from immediate recovery to optional); 3) Identifying Mission Critical Systems/Resources; 4) Establishing Lines of Succession; 5) Developing a Recovery Strategy (alternate facilities, systems); 6) Plan Compilation; 7) Training Staff; and 8) Updating (annually, comprehensively every 5 years) (03:10:30–03:23:38).
  • Central Services Role: Sean Frederick outlined the work on infrastructure, including locating core information systems at a site with generator backup ("critter project") and seeking redundant data pathways off the peninsula (Starlink is insufficient for County data volume) (03:08:13–03:09:07).
  • Budget Alignment: Commissioner Eisenhower argued the COOP is critical right now, as it defines which essential functions must be supported first, thereby informing budget decisions amidst tightening financial constraints (03:28:06).
  • Fragility Concern: Commissioner Brotherton noted the County's fragile infrastructure (bridges, highways, communications) makes a remote/distributed operations focus a logical path to explore (03:31:35).
  • Logistical Needs: Commissioners emphasized prioritizing plans for providing food and water to essential staff, which is crucial during high-emergency circumstances (03:32:57).
  • Timeline: Bence suggested a 12-month timeline from today to complete the plan and schedule training, culminating in a gap analysis presentation for the Board (03:26:09).
  • Hazard Mitigation Plan Update: Bence announced the County's Hazard Mitigation Plan update, including the full HVA, was just approved by FEMA after delays, and will be presented to the Board on June 2nd (03:34:55).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Hazard Vulnerability Analysis (HVA) data from the CEMP/HMP process (implicitly referenced) (03:11:05).
  • COOP goals included sustained economic base and training staff (referenced from presentation slides) (03:06:47–03:07:23).

Financials

  • The COOP is intended to help the County manage financial strain and economic turbulence (03:06:04).
  • Budgetary pressure makes the COOP vital for funding essential functions (03:28:48).

Alternatives & Amendments

  • None discussed, as the plan is preliminary.

Outcome, Vote, and Next Steps

  • Decision: Conceptual approval for the COOP planning process was granted.
  • Vote: N/A (Workshop, not a vote).
  • Next Steps:
  • - Willie Bence/Sean Frederick: Will schedule a special meeting, likely in September (03:38:53), to present the HVA to elected officials and department directors to gain political buy-in for the COOP process (03:11:05, 03:38:16).
  • - Willie Bence: Will be back on June 2nd to present the approved Hazard Mitigation Plan (03:34:55).
  • - Bence/Frederick/Planning Team: Begin developing the formal COOP plan, starting with soliciting necessary data (03:38:01).

All-County Preparedness Day Workshop (June 28, 2025)

Metadata

  • Time Range: 03:41:57–04:02:05
  • Agenda Item: Workshop
  • Categories: public safety, operations, services, contracts

Topic Summary

Danny Milholland, Director of The Production Alliance (TPA), briefed the Board on the plans for the "All-County Preparedness Day" event on June 28th at Finnriver Farm and Cidery. The event, which combines the former All-County Picnic and Preparedness Day, is a free community event focused on emergency readiness, aiming to prepare residents to survive emergencies without outside help. Commissioners offered suggestions to enhance outreach and reinforce training elements, particularly around behavioral health and food/water resilience.

Key Discussion Points

  • Event Goal: The event aims to raise awareness and build community resilience, with a five-year goal of inspiring residents to prepare to survive without external access to basic resources for at least three days (03:42:39, 03:43:00).
  • Location/Date: Saturday, June 28, 9:00 a.m. to 4:00 p.m., at Finnriver Farm and Cidery in Chimacum (03:44:07).
  • Structure:
    • Morning (9:00 a.m. – 12:00 p.m.): "Deep Dive" workshops (Neighborhood preparedness, wildfire, first aid) in the barn/parlor (03:44:39).
    • Noon Onward: Public party, community booths, Resilience Games, and ongoing workshops (Water/Food preparedness) (03:46:44).
  • Simulation: A key element is an emergency simulation (likely an earthquake scenario) culminating in a panel discussion mirroring a KPTZ broadcast (03:44:52, 03:56:00).
  • Transportation: The event is accessible via public transit this year because it is on a Saturday (03:46:00).
  • Suggestions from Board:
    • Fire Chiefs: Milholland agreed to ensure South County Fire Chiefs (beyond Chief Black) are explicitly invited and looped in (03:49:20).
    • Food Resilience: Commissioners urged the incorporation of strong language and scenarios about food and water access and potential security/scarcity issues (03:54:32). TPA will connect with Patricia Fennessy from the Jefferson County Food Bank Association (03:51:05).
    • Behavioral Health: The Board requested mentioning behavioral health resources (helplines) at the start of the simulation to destigmatize the emotional impact of the scenario, and securing specialists to be present (NAMI or similar) (03:58:00–04:00:07).
    • Disability Access: Bonnie Oberman will host a 20x20 foot tent gathering space for folks with disabilities for a more tranquil location (04:00:33).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • All-County Preparedness Day Workshop document (implicitly referenced).
  • Connectivity Summit (prior event by TPA) (03:41:57).

Financials

  • The event is free and open to the public (03:46:39).

Alternatives & Amendments

  • The event design pivoted from a planned two-part event with Chimacum High School when the school was unavailable (03:43:52).

Outcome, Vote, and Next Steps

  • Decision: No action taken. Item was informational briefing and guidance request.
  • Vote: N/A
  • Next Steps:
  • - Danny Milholland/TPA: Will incorporate feedback regarding South County Fire Chiefs, food/water scenario emphasis, and securing behavioral health support (03:51:36, 03:58:00).
  • - Milholland/TPA: Finalize marketing materials, highlighting public transit options (03:46:10).

Board of Commissioners Calendar and Future Agenda Planning

Metadata

  • Time Range: 04:02:27–04:21:54
  • Agenda Item: Calendaring
  • Categories: operations, governance

Topic Summary

The Commissioners reviewed their calendars for the current week and next week (which contains the Memorial Day holiday, pushing the regular meeting to Tuesday, May 27th). Key upcoming engagements include: an update on the DCD Director hiring process, the opioid Settlement Fund workshop planning, and coordination meetings on the Chimicum sewer/housing projects. The Board also confirmed they would use the Tuesday, May 27th, meeting to hold a workshop on Emergency Shelter management.

Key Discussion Points

  • Meeting Shift: The next Board meeting will be Tuesday, May 27th, due to the Memorial Day holiday (00:51:54).
  • Upcoming BOCC Workshop: A workshop to discuss the Emergency Shelter management and funding will be held on Tuesday, May 27th, at 3:00 p.m. (04:12:44). Commissioner Brotherton advised he will cancel other related meetings and direct his coalition members to attend the BOCC workshop (04:12:24).
  • Public Outreach: Commissioner Eisenhower will attend the EngageJC Comprehensive Plan Climate element input session at Finn River on Thursday, as well as the County Democrats meeting (04:03:02–04:03:55).
  • Web Access Problem: Commissioner Eisenhower will meet with Sean Frederick to address the long-standing and "embarrassing" problem of difficult external/public access to county meeting materials/documents via the web (Laserfish/Agenda links) (04:09:00–04:13:13).
  • South County Needs: Commissioner Eisenhower has a Chimicum Cafe Summit follow-up meeting to organize stakeholders exploring a Local Improvement District (LID) and Large On-site Septic System (LOSS) as a precursor to eventual sewer extension in the Chimicum commercial core (02:22:20).
  • DCD Director Hiring: The hiring process for the new DCD Director is moving forward rapidly, with Commissioner Dudley-Nolette involved in the consultants’ strategy meeting (02:42:39–02:42:56).
  • Homeless/Housing Data (HMIS): Commissioner Dudley-Nolette is meeting staff to discuss Commerce's categorization of Tiny Shelter Villages as "other housing" in HMIS, which results in the residents not being considered homeless for Point-in-Time counts or resource tracking (04:08:10–04:08:41).
  • Economic Development: David Baliff has accepted the offer to become the new EDC Director, and he is seeking rental housing in the county (02:00:36–02:01:06).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • EDC Hiring Process (implicitly referenced, resulting in David Baliff hire).
  • Housing Management Information System (HMIS) (referenced in relation to tiny shelter categories) (04:08:10).

Financials

  • The Opioid Settlement Fund workshop is being planned for June (04:10:00).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Calendaring approved.
  • Vote: N/A
  • Next Steps:
  • - Commissioner Eisenhower: Will attend the DC meeting for the China-Floodplain concept and meet staff on web access (04:06:06, 04:09:00).
  • - Commissioners: Prep for the Tuesday, May 27th, workshop on Emergency Shelter funding (04:12:44).

Executive Session Declarations

Metadata

  • Time Range: 02:55:59–02:59:15, 02:56:07, 02:57:15, 02:57:55, 02:58:32
  • Agenda Item: Executive Session
  • Categories: litigation, governance

Topic Summary

The Board recessed and reconvened multiple times to hold four consecutive executive sessions focused on potential litigation, as permitted by the Open Public Meetings Act (RCW 42.30.110(1)(i)). The sessions included the County Administrator, attorneys, the DCD Director, Fire Marshal, and Natural Resource Specialist.

Key Discussion Points

  • Attendees: County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, Fire Marshal, Department of Community Development Director, and Natural Resource Specialist (02:56:07)
  • Topic: Potential litigation, exemption as outlined in RCW 42.30.110(1)(i) (02:56:26).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • RCW 42.30.110(1)(i) (Open Public Meetings Act litigation exemption) (02:56:26).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: To hold four consecutive executive sessions.
  • 1st Session: 1:30 p.m. to 2:00 p.m. (02:56:57).
  • 2nd Session: 2:01 p.m. to 2:30 p.m. (02:57:37).
  • 3rd Session: 2:31 p.m. to 2:45 p.m. (02:58:09).
  • 4th Session: 2:46 p.m. to 3:00 p.m. (02:59:01).
  • Vote: N/A
  • Next Steps: A single action was taken following the final session regarding the HCSEG property acquisition (02:59:30).

Generated On: 2025-11-07 14:09:43.524118-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/