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Coordinated Water System Plan (CWSP) Update Funding

Topic Summary

Jefferson County proposes to approve a Memorandum of Agreement (MOA) with the City of Port Townsend and Jefferson County PUD 1 to secure necessary funding for updating the Coordinated Water System Plan (CWSP). The update is required because the existing plan is outdated (last revised in 1997) and must incorporate new water law and best practices. Without the contributions from the PUD and the City, the County will not have sufficient funds to proceed with the $207,000 project.

Key Points

  • The CWSP update is required to comply with Washington Administrative Code (WAC) Chapter 248-56 (Procedural Regulations) and Chapter 248-57 (Fire Flow Regulations).
  • The plan must consider water infrastructure needs for a minimum 20-year planning horizon, although a 50-year horizon is considered ideal.
  • The effort to update the CWSP began with Resolution No. 08-24, which initially repealed and then established new Water Utility Coordinating Committee (WUCC) appointments.
  • The Water Utility Coordinating Committee (WUCC) was directed to include one member representing a Group B water utility (systems serving 3 to 14 connections and less than 25 people per day or for less than 60 days a year).
  • The County sought proposals via RFP twice (August 27, 2024, and October 3, 2024), receiving no response to the first, before approving a contract with HDR, Inc. on March 17, 2025.
  • The contract fee requiring contribution from the City and PUD is factored at $9.53 per connection for Group A water systems.
  • The MOA is dated March 24, 2025, and stipulates the funding contributions from the three parties.

Financials

  • Overall cost of the CWSP project (based on the professional services agreement): $207,000.
  • Optional/non-required items per the contract account for $55,342 of the total cost.
  • Contract fee requiring contribution from City and PUD: $151,658.00.
  • Cost per Group A connection (15,908 connections total as of April 7th): $9.53.
  • Required funding share breakdown:
    • Jefferson County PUD 1 (4,400 connections): $41,947 (PUD's share of the mandatory fee).
    • City of Port Townsend (6,100 connections): $58,154 (City's share of the mandatory fee).
    • Jefferson County: Will provide the remainder of the funding (implied ~$51,557 of the mandatory fee, plus the optional $55,342).
  • Additional costs: Project management estimated at 120 to 240 hours over the next 12 months.
  • Budget: The County intends to approve budget authority during the 3rd Quarter Budget Supplemental.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 1997: CWSP last updated.
  • 2024-08-27: RFP first publicly advertised.
  • 2024-10-03: RFP re-advertised after initially receiving no response.
  • 2025-03-17: Contract with HDR, Inc. approved by BOCC.
  • 2025-03-24: Memorandum of Agreement Effective Date.
  • 2025-05-05: BOCC meeting date for MOA approval.
  • Next 12 months: Period over which project management is estimated (120 to 240 hours).
  • 3rd Quarter (Year Unspecified): Proposed timeframe for County to approve budget authority.

Next Steps

The Board is recommended to approve the attached Memorandum of Understanding and commit to approving budget authority during the 3rd Quarter Budget Supplemental.

Sources

  • Brent A. Butler - Chief Strategy Officer/Community Development Contact Person
  • Mark McCauley - County Administrator
  • City of Port Townsend
  • Jefferson County Public Utility District Number 1 (PUD)
  • HDR, Inc. (contractor approved March 17, 2025)
  • Washington Administrative Code (WAC) Chapter 248-56 and 248-57
  • Revised Code of Washington (RCW) Chapter 90.54, 70A.100, 36.94
  • Jefferson County Resolution 97-83

Salmon Recovery Deed of Right: Henderson Property (Quilcene)

Topic Summary

Jefferson County Public Health requests approval of a Deed of Right for the former Henderson property (Parcel #991 200 301) in Quilcene. This perpetual Deed ensures the property is only used for salmon recovery purposes, mandates public access, and subjects the County to state restrictions and inspections because the property acquisition was funded by a state grant.

Key Points

  • The Deed of Right pertains to the former Henderson property, specifically Lots 1-4, Block 3 of the Plat of Quilcene (Parcel #991 200 301).
  • The County, as Grantor, must protect the property in perpetuity, consistent with grant purposes, including protecting and enhancing riparian and floodplain habitat.
  • The protected habitat supports or may support priority species, including Hood Canal summer chum, Chinook salmon, and Puget Sound Steelhead.
  • The County must allow public access as outlined in the Grant Agreement. Public access limitations require written approval from the Recreation and Conservation Office (RCO) or funding board.
  • The Grantor must allow the Grantee (State of Washington/RCO) access to inspect the property for compliance with the Deed and Grant Agreement (Project Number 12-1384).
  • The County shall not use the property in a way inconsistent with salmon recovery purposes or create inconsistent property interests unless authorized in writing by the Grantee.
  • Consent for an inconsistent use requires three conditions: substitution of land with equivalent habitat quality, equal fair market value, and valuation must exclude prior grant-imposed encumbrances or alterations.

Financials

  • The property’s acquisition was funded by a grant from the RCO Salmon Recovery Funding Board (Project #12-1384).
  • Total consideration for the Deed is the grant funding provided.
  • None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2013-04-22: Grant Agreement signed by Grantor (Jefferson County).
  • 2013-04-25: Grant Agreement signed by Grantee (Washington State RCO/Salmon Recovery Funding Board).
  • Deed Date: March 24 (Year Unspecified - reference to signatures being executed in April 2025).

Next Steps

JCPH management requests approval of the Deed of Right for Parcel #991 200 301; Upon signature – perpetuity.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Washington State Recreation and Conservation Office (RCO) / Salmon Recovery Funding Board
  • Grant Project Number: 12-1384 (Quilcene Acquisitions 2012)
  • Assessor’s Property Tax Parcel Number: 991 200 301

Salmon Recovery Deed of Right: Holt Property (Quilcene)

Topic Summary

Jefferson County Public Health requests perpetually granting a Deed of Right for the former Holt property (Parcel #702 243 019) in Quilcene to the Washington State Recreation and Conservation Office (RCO). This Deed prohibits uses inconsistent with salmon recovery, mandates public access, and allows state inspection, as the property was acquired using RCO grant funding.

Key Points

  • The Deed of Right pertains to the former Holt property (Parcel #702 243 019) in Quilcene.
  • The purpose, in perpetuity, is to protect and enhance riparian and floodplain habitat supporting priority species like Hood Canal summer chum, Chinook salmon, and Puget Sound Steelhead.
  • Grantor (County) cannot use or allow any use of the property inconsistent with salmon recovery purposes without prior written consent (via amendment to the Grant Agreement or substitution process).
  • The County must permit public access as outlined in the Grant Agreement (Project Number 12-1384).
  • The Grantee (State of Washington/RCO) retains the right to inspect the property for compliance.
  • Consent for an inconsistent property use is conditioned on providing substitute land of equivalent habitat qualities and location, and at least equal fair market value at the time of consent.

Financials

  • The property’s acquisition was funded by a grant from the RCO Salmon Recovery Funding Board (Project #12-1384).
  • None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2013-04-22: Grant Agreement signed by Grantor (Jefferson County).
  • 2013-04-25: Grant Agreement signed by Grantee (Washington State RCO/Salmon Recovery Funding Board).

Next Steps

JCPH management requests approval of the Deed of Right for Parcel #702 243 019; Upon signature – perpetuity.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Washington State Recreation and Conservation Office (RCO) / Salmon Recovery Funding Board
  • Grant Project Number: 12-1384 (Quilcene Acquisitions 2012)
  • Assessor’s Property Tax Parcel Number: 702 243 019

Salmon Recovery Deed of Right: James Property (Quilcene)

Topic Summary

Jefferson County Public Health requests approval of a third Deed of Right, covering the former James property (Parcel #991 200 504) in Quilcene. This perpetually dedicates the land for salmon recovery, restricts inconsistent uses, and ensures public access due to its acquisition via RCO grant funding.

Key Points

  • The Deed of Right pertains to the former James property (Lot 16, Block 5 of Plat of Quilcene, Parcel #991 200 504).
  • Measures must be taken to protect the habitat functions, including riparian and floodplain habitat, which support priority species such as Hood Canal summer chum, Chinook salmon, and Puget Sound Steelhead, in perpetuity.
  • The County (Grantor) must allow public access consistent with the original Grant Agreement.
  • The County is prohibited from using the property in any way "inconsistent with the salmon recovery grant purposes" without written consent from the Grantee (Washington State/RCO).
  • The Grantee has the right to access and inspect the property for compliance with the Deed and Grant Agreement (Project Number 12-1384).
  • For an inconsistent use to be granted, substitute land must be of equivalent habitat qualities, equal fair market value, and the original grant encumbrances must be excluded from the market value assessment.

Financials

  • The property’s acquisition was funded by a grant from the RCO Salmon Recovery Funding Board (Project #12-1384).
  • None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2013-04-22: Grant Agreement signed by Grantor (Jefferson County).
  • 2013-04-25: Grant Agreement signed by Grantee (Washington State RCO/Salmon Recovery Funding Board).

Next Steps

JCPH management requests approval of the Deed of Right for Parcel #991 200 504; Upon signature – perpetuity.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Washington State Recreation and Conservation Office (RCO) / Salmon Recovery Funding Board
  • Grant Project Number: 12-1384 (Quilcene Acquisitions 2012)
  • Assessor’s Property Tax Parcel Number: 991 200 504

Housing Task Force (HTF) Appointments

Topic Summary

The Board of County Commissioners is asked to approve two appointments recommended by the Housing Fund Board (HFB) to the Housing Task Force (HTF). Both appointees, Tammara Allen and Leta Fetherolf, are recommended based on having "Current lived experience as homelessness."

Key Points

  • The Housing Fund Board (HFB) made the recommendations for appointment.
  • The appointees are Tammara Allen and Leta Fetherolf.
  • The stated qualification for both appointees is "Current lived experience as homelessness."
  • The term for both appointments is a one (1) year term, starting May 5, 2025, and expiring on May 5, 2026.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-05-05: Start date of the proposed term.
  • 2026-05-05: Expiration date of the proposed term.

Next Steps

Approve the letters for the newly appointed Housing Task Force members.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Housing Fund Board (HFB)
  • Tammara Allen
  • Leta Fetherolf

Amendment No. 2 to Professional Services Agreement with Wise (IDD Support)

Topic Summary

Jefferson County Public Health (JCPH), overseeing the Intellectual and Developmental Disabilities (IDD) program, seeks approval for Amendment No. 2 to its professional services agreement with Wise. The amendment reduces the contract budget by $9,000 to reflect lower costs associated with transitioning the "Community Summit" from an in-person event to a virtual format.

Key Points

  • The agreement is for Wise to provide technical assistance, training, and consulting services, specifically supporting staff for individuals with Intellectual and Developmental Disabilities (IDD).
  • The reduction in contracted amount is due to changes in the scope of work outlined in Amendment 1.
  • The specific expense item reduced is "Community Summit General Support and Scholarships" by $9,000.
  • The cost reduction occurred because the historically in-person summit became virtual, lowering associated participant expenses.
  • The original agreement term was effective July 1, 2023, through June 30, 2024 (per original contract), though Amendment 1 extended the term until June 30, 2025.

Financials

  • Original contract amount (after Amendment 1): $33,999.29.
  • Reduction amount: $9,000.
  • Revised total contracted amount: $24,999.29 (Expenditure).
  • The funding source is Fund #127 (Munis Org/Obj # 12768040).
  • Wise has been notified and agreed to this amendment in writing.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-07-01: Start date of the initial agreement.
  • 2024-08-08 (Date of PAO Approval): Contract Amendment #1 was approved, increasing total compensation to $33,999.29 and extending the term.
  • 2025-06-30: End date of the current contract term.
  • 2025-05-05: BOCC meeting date for approval.

Next Steps

JCPH management recommends approval of this contract amendment.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities (IDD) Coordinator
  • Wise (Contractor)
  • Jennifer Crook - Wise Senior T & TA Manager
  • Fund #127

Derelict Crab Pot Removal Contract with Coastal Sensing and Survey

Topic Summary

The Jefferson County Marine Resources Committee (MRC) seeks approval for a $20,600 contract with Coastal Sensing and Survey to coordinate ROV-based derelict crab pot removal research and provide hands-on experience for students and staff in Mystery Bay. The project aims to identify high-concentration areas of lost pots, utilizing ROV methods developed from successful 2022 and 2023 operations.

Key Points

  • The goal of the 2025 project is to identify areas in East Jefferson County with high concentrations of lost crab pots, use ROVs for locating and recovering them, and involve a local Port Townsend youth robotics group (Sea Dragons).
  • The contract mandates 4 days on the water utilizing an ROV(s) to identify targets, classify gear, and provide educational and hands-on ROV operation experience for students and educators (6 total at one time).
  • The vessel used is the R/V Phoenix, described as an Integrated Search Platform and Legal Charter platform.
  • Deliverables include KML/KMZ Mosaic files, Raw Data Files, Data files containing Marked Targets, and relevant JPG or PNG files for educational uses.
  • The contractor (Coastal Sensing & Survey) is providing a financial subsidy, treating this as an educational and research project where all collected data will be publicly available.
  • Coastal Sensing & Survey commits an estimated in-kind match donation of $65,891 for this project.
  • The project is funded through state and federal grant funds administered by the Northwest Straits Commission.

Financials

  • Total Contract Amount (Expenditure): $20,600.
  • Funding Source: Grant SEANWS-2023-JeCoWS-00006, Task 3 (Derelict Crab Pot Removal).
  • Breakdown of $20,600 project cost (Discounted Rate):
    • ROV + Supporting Equipment (4 units at $5,700/EA): $22,800
    • Additional Credit / Donation: -$2,200
    • Total: $20,600.
  • Costs for Mobilization ($3,750/EA), Vessel Day Rate ($5,400/EA), Data Processing ($85/hr), Demobilization ($3,250/EA), Fuel, Moorage, and Per Diem are listed at a Standard Rate but show a discounted Subtotal of $0.00, indicating they are covered by the subsidized rate structure and/or sponsors.
  • The grant funding for Task 3 through 9/30/2025 is $21,377 ($11,000 EPA/PSP 2024-25 + $10,377 State General Fund 2024-25 per Amendment 1 data).
  • The subrecipient agreement is subject to compliance with the Federal Funding Accountability & Transparency Act (FFATA), requiring Coastal Sensing to have a DUNS® number.

Alternatives

  • The RFP solicited bids from contractors on the MRSC Marine Surveying Consultant Roster. The table included in the proposal estimates standard rates totaling $22,800 + subsidized operating costs for the work valued at $65,891 for the RV Phoenix and Ben Griner's time, not including standy.

Community Input

  • The project involves the Sea Dragons, a local youth robotics group, and educators.
  • The project goal supports increased awareness among recreational crabbers which may lead to adoption of best practices.

Timeline

  • 2025-04-01: Term start date.
  • 2025-04-11: Deadline for proposal submission via RFP.
  • 2025-09-30: Term expiration date (All work must be completed by this date).
  • Project completion is expected in Late May to Early June "to allow for JCMRC permit window during closed crabbing season."

Next Steps

Signature for approval of the subrecipient agreement.

Sources

  • Katie Kowal - Water Resources Program Coordinator/Jefferson County MRC/WSU Extension
  • Coastal Sensing & Survey (Subrecipient/Contractor)
  • Ben Griner - Founder & CEO, Coastal Sensing & Survey
  • Grant No. SEANWS-2023-JeCoWS-00006 (Agency Contract with WA Dept. of Ecology/Northwest Straits Commission)
  • Washington State Department of Ecology (Agency)
  • Northwest Straits Commission (Administering entity)

Foster Street Right-of-Way Opening for Access

Topic Summary

The Jefferson County Board of Commissioners is requested to approve a resolution authorizing the opening of approximately 250 feet of the platted Foster Street right-of-way (ROW), extending easterly from SR19 (Rhody Drive). This action is necessary to provide vehicle access to property owner Bernetta Ferguson's parcel, 994200005. The road will be constructed to a standard less than typically required for public roads and will be privately maintained.

Key Points

  • The applicant is Bernetta Ferguson (Property Owner, Parcel #994200005).
  • The ROW is located in the Plat of Seventh Avenue Acre Tracts and extends about 325 feet to Chimacum Creek, meaning the subject ROW cannot become a through road.
  • The road is not proposed to be a County road and the County will not be responsible for future maintenance.
  • The road will serve potentially five parcels; two adjacent parcels have existing homes accessing SR19, one parcel is owned by Jefferson Land Trust, and the applicant's parcel.
  • Per the County Engineer’s Report (dated 04/25/2025), the required structure will be for a "Local Service Road" with a minimum 14-foot wide traveled way, 3-foot shoulders, and a 20-foot unobstructed width. This width must conform to the 50-foot platted ROW width.
  • Road construction must adhere to standards set by the County Engineer, WSDOT Design Manual, AASHTO Policy on Geometric Design, and JCC 18.30.
  • Road materials must meet WSDOT Standard Specifications, typically requiring 4 inches compacted gravel base, 4 inches crushed surfacing base, and 2 inches compacted crushed surfacing.
  • Road grades shall not exceed 12% without prior Fire District approval, and never exceed 15%.
  • The applicant must obtain an approach permit from WSDOT for the intersection with SR19 (Rhody Drive) and ensure adequate sight distance.
  • Required: Road & Stormwater Facility Maintenance and No Protest Agreement, waiving the right (except to the method of assessment) to protest the formation of a future Road Improvement District (RID) for upgrades, for a term of ten (10) years (RCW 36.88.072 limit).
  • The project involves 5,000 sq ft of land disturbing activity, subjecting it to Minimum Requirement 2 (Construction BMPs) of the 2024 Stormwater Management Manual for Western Washington (SMMWW). DCD states no specific stormwater permit is required for this activity.
  • Utilities planned for installation within the new ROW include Water and Power.
  • Final approval requires the applicant to submit certified "As-Built" drawings and an engineer's certification that construction was completed according to approved plans.

Financials

  • No anticipated costs to the County for construction, maintenance, or operation.
  • The applicant is responsible for all permitting and inspection fees.
  • The base application fee is $1,112.00.

Alternatives

  • Requiring construction to full public road standards (wider, asphalt/bituminous surface) was waived in lieu of the No Protest Agreement.

Community Input

None specified.

Timeline

  • 2025-04-25: Date of County Engineer’s Report.
  • 2025-05-05: BOCC meeting date for approval.
  • Within three (3) years from BOCC approval: Deadline for the applicant to be issued the Permit by Public Works.
  • One year from Permit Issue Date: Permit validity period.

Next Steps

The Board is asked to approve the resolution authorizing the opening of the ROW and return the signed resolution to Public Works. The applicant must then obtain all necessary permits prior to starting construction.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Bernetta Ferguson - Applicant/Property Owner
  • Laura Pollina - Public Works Permit Tech I
  • Greg Ballard - Jefferson County DCD Development Code Administrator
  • Washington State Department of Transportation (WSDOT)
  • RCW 36.80.030, 36.75
  • Washington Administrative Code (WAC) 197-11-800(19) (SEPA Categorical Exemption)

Corrections Officer Hiring Incentive - Stephanie Hersch

Topic Summary

The County proposes to approve a Memorandum of Agreement (MOA) granting a $10,000 Entry Level Hiring Incentive to new Corrections Officer Stephanie Hersch. This incentive program was established in November 2022 jointly with the FOP/JCSOUSS union to combat a persistent staff shortage in the Corrections Center.

Key Points

  • The incentive is provided under a MOA adopted by the BOCC on November 21, 2022, developed with the FOP/JCSOUSS union.
  • The purpose is to address the continuing shortage of Corrections Staff necessary to ensure the safety and security of employees, incarcerated people, and the public.
  • The Jefferson County Corrections Center utilizes 15 Corrections Officers, but currently has two vacancies. (Note: The November 2022 MOA stated 6 vacancies).
  • Current Corrections Officers worked approximately 2,600 hours of overtime in 2024 to cover vacancies.
  • The hiring incentive amount for an Entry Level officer is $10,000, requiring a three-year service agreement.
  • The incentive is paid in installments: $5,000 at hire, $2,500 after successfully completing probation, and $2,500 upon completion of the second year.
  • If the employee separates prior to completing three years of service, they must repay the incentive on a pro-rated basis in equal monthly installments over a 12-month period.

Financials

  • Expenditure for this agreement: $10,000.00.
  • The incentive program offers additional amounts for other positions (per the 2022 MOA):
    • Lateral Level Hiring Incentive: $15,000 (paid in three $5,000 installments)
    • Current Employee Retention Incentive: $15,000 (paid in three installments, starting February 5, 2023)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-11-21: BOCC adopted the original Memorandum of Agreement establishing the incentive program.
  • 2025-04-16: Date Stephanie Hersch signed the MOA.
  • 2025-06-01 to 2027-02-01: Term of the employee contract (The three-year service requirement is tied to this payment schedule).

Next Steps

Approve and sign the MOA with new Entry Level employee Stephanie Hersch.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Stephanie Hersch - Employee
  • Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS)
  • Jefferson County Sheriff’s Department (JCSO)

Jefferson County Marine Resources Committee (MRC) Grant 2023-2025

Topic Summary

The Jefferson County MRC received a $249,000 grant from the Washington State Department of Ecology (ECOLOGY), administered through the Northwest Straits Commission, to fund marine stewardship projects in East Jefferson County from October 2023 through September 2025. The funding is composed of State General Fund monies and Federal EPA/Puget Sound Partnership grants. An initial amendment adjusted the scope of work and budget distribution between two key tasks.

Key Points

  • Total Grant Amount: $249,000.00 (100% Ecology Share; 0% Recipient Match), composed of State and Federal (EPA/Puget Sound Partnership) funds.
  • Grant Period: October 1, 2023, through September 30, 2025.
  • Projects/Tasks (Prior to Amendment 1): The overall project funds five tasks:
    1. MRC Operations ($173,354.00 total cost).
    2. Community Science Monitoring (Bull Kelp, Forage Fish, Storm Surge) ($14,760.00 total cost).
    3. Derelict Crab Pot Removal ($42,754.00 total cost).
    4. Voluntary No-Anchor Zones ($5,144.00 total cost).
    5. Olympia Oyster Restoration ($12,988.00 total cost).
  • Amendment 1 (Effective 04/01/2024):
    • Scope Change for Task 2 (Monitoring): A new subtask was added to pilot the use of satellite imagery to monitor bull kelp (north Quimper Peninsula and Beckett Point). The storm surge monitoring subtask was reduced from two sites to one site.
    • Scope Change for Task 3 (Crab Pot Removal): Year one activities were reduced to assessment of costs/viability of side scan sonar and ROVs, with no removal operations conducted in year one. Year two will involve surveys and possible removal operations (via ROV or divers if ROV is infeasible).
    • Budget Change: Funds were moved between tasks with no net change to the total grant amount. Task 2 budget increased from $14,760.00 to $33,622.64 (an increase of $18,862.64). Task 3 budget decreased from $42,754.00 to $23,891.36 (a decrease of $18,862.64).
  • Core Activities: Protecting and restoring local marine resources by monitoring kelp and forage fish, monitoring storm surge, actively removing derelict crab pots, protecting eelgrass and shellfish through voluntary no-anchor zones, and supporting Olympia oyster restoration.
  • Grant Terms: Compliance required with federal conditions including FFATA reporting, OMB Super Circular (2 CFR 200.501) audit requirements, and EPA Civil Rights obligations (40 CFR, Part 33). Any violation of the prohibition against trafficking in persons (TVPA) may result in unilateral termination of funding.

Financials

  • Total Grant: $249,000.00.
  • Indirect Costs Rate: 30% (Negotiated between ECOLOGY and Recipient).
  • Funding Distribution (by Funding Source over two fiscal years):
    • General Fund - State 2023-24 (Expires 06/30/2024): $65,000.00
    • General Fund - State 2024-25 (Expires 06/30/2025): $65,000.00
    • EPA/Puget Sound Partnership 2023-24 (Federal, Expires 09/30/2024): $59,000.00
    • EPA/Puget Sound Partnership 2024-25 (Federal, Expires 09/30/2025): $60,000.00
  • Total Obligated Federal Funds (FAIN: CE01J97401): $119,000.00 ($59,000.00 + $60,000.00).

Alternatives

  • Task 3 originally planned for removal operations in Year 1, which was reduced to assessment of viability. If ROV removal is not feasible in Year 2, the RECIPIENT may work with a contractor for diver removal operations.

Community Input

  • Project goals involve building a community of volunteers engaged in local marine monitoring and stewardship (Task 2).
  • The MRC communicates regularly with county council/commission and aims to increase awareness of its role.

Timeline

  • 2023-10-01: Agreement Effective Date.
  • 2023-10-16: Final execution date (Joenne McGerr).
  • 2024-04-01: Amendment 1 Effective Date.
  • 2025-09-30: Agreement Expiration Date.
  • Due Dates for 2025 Reports: 2025 bull kelp, forage fish, storm surge, and oyster restoration summary reports, and the bull kelp satellite imagery pilot report are due in 2025 (specific day redacted).
  • 2025-09-30: Final Closeout Report Due.

Next Steps

The original grant and Amendment 1 were approved previously. The current meeting packet lists the grant for information and context for the new Crab Pot Removal contract.

Sources

  • Monica Montgomery - Water Programs Coordinator/Project Manager
  • Katie Kowal - Water Resources Program Manager
  • Washington State Department of Ecology (ECOLOGY)
  • Northwest Straits Commission
  • EPA/Puget Sound Partnership
  • Amit Sharma - Jefferson County Authorized Signatory
  • Joenne McGerr - ECOLOGY Shorelands Program Manager
  • Phil Hunsucker - Chief Civil Deputy Prosecuting Attorney

Jamestown S’Klallam Tribe (JST) Big Quilcene Floodplain Project License

Topic Summary

Jefferson County (Grantor) requests approval of an amended, cost-free License granting the Jamestown S’Klallam Tribe (Grantee) temporary use of multiple County-owned properties until July 1, 2026. This License supports the Tribe's Big Quilcene River Floodplain Phase by allowing access, construction of temporary channels/roads, excavation, and necessary staging/log storage, ensuring the project starts on time.

Key Points

  • The license grants authority to the Jamestown S’Klallam Tribe (JST) and their contractor(s) for the Big Quilcene Floodplain Phase.
  • The use is for construction staging, temporary access roads, and stream channels necessary for the project, which aims at flood control and salmon enhancement.
  • The use of the property includes log storage on three specific Quilcene vacant lots (Parcels 991200401, 991200407, and 991200505).
  • Further property use includes constructing a private road, a bridge, and a 0.4-acre staging area to access Bonneville Power Administration’s Fairmont No. 2 Substation (on 6 parcels).
  • The License, as amended, replaces a prior license for log storage approved on March 10, 2025.
  • The County obtained all subject parcels for flood control purposes, and the license has no impact on current County operations.
  • JST must indemnify the County against claims related to the Grantee’s use of the property (Section 5 Indemnification).
  • Upon termination, JST must remove all personal property and repair any damage caused by its use.

Financials

  • The License is granted for valuable consideration but is explicitly indicated as having No direct fiscal impact (Revenue: $0 / Expenditure: $0).
  • Leasehold excise tax must be paid by Grantee, if applicable.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-03-10: Date of original log storage license approval by BOCC.
  • 2026-07-01: Termination date of the amended License.
  • Execution date is immediate upon signature of all parties.

Next Steps

Approve the attached License, as amended, to allow for an on-time start to the Floodplain Phase project.

Sources

  • Randy Johnson - Habitat Program Manager, Jamestown S’Klallam Tribe (JST)
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator
  • Jessica Payne - Chief Operating Officer, Jamestown S’Klallam Tribe
  • Hood Canal Salmon Enhancement Group (mentioned as project partner)

Veterans Advisory Board (VAB) By-Laws Approval and Resignation

Topic Summary

The Board is asked to approve updated By-Laws for the Veterans Advisory Board (VAB) to address operational issues, primarily correcting the quorum requirement which previously mandated 100% attendance. Separately, the resignation of Gary Lane, Vice Chair, who has served as a Service Officer distributing Relief Fund resources for 15 years, is noted for acceptance.

Key Points

  • VAB History and Purpose: Established under RCW 73.08.035 and Resolution 39-15 to oversee and assist in the disbursement of the Jefferson County Veterans Relief Fund through a voucher system.
  • Quorum Issue: VAB meetings were cancelled in 2023 and 2024 due to lack of a quorum, as the former by-laws required five members (100% of the maximum membership of five) to be present.
  • Proposed Solution: The revised By-Laws establish that a simple majority of the members of the VAB shall constitute a quorum.
  • Membership: Membership consists of appointees from nationally chartered veterans' organizations (e.g., American Legion, VFW, DAV) and at least one Officer-at-Large. Only veterans are eligible to serve.
  • Service Officers: The VAB must have two Service Officers (or designees) who review Veterans Relief Fund applications and approve vouchers. Gary Lane provided this service for 15 years.
  • Officer Duties: Officers (Chair, Vice-Chair, Secretary/Treasurer) serve one-year terms. The Secretary/Treasurer ensures the Veteran's Relief Program Coordinator performs duties including keeping members informed, recording minutes, and providing quarterly financial updates.
  • Removal: A VAB member who accrues three (3) consecutive, unexcused absences may be recommended by the Chair (with majority concurrence) to the BOCC for removal.
  • Resignation: Gary Lane, Vice Chair, submitted his resignation. He has served the County as a Service Officer, distributing funds from the County Veteran Relief Fund and meeting weekly with Veterans, for the past 15 years.

Financials

  • The fiscal impact for approving the By-Laws is "None."
  • Service on the board is voluntary, but the county legislative authority may provide reimbursement for expenses incurred (per RCW 73.08.035(3)).

Alternatives

  • The revised by-laws replace the previous, outdated version dated October 23, 2015, in its entirety.

Community Input

None specified.

Timeline

  • 2024-12-17: VAB finally achieved a quorum to hold their annual meeting.
  • 2025-04-29: Staff met with Gary Lane, who indicated his resignation.
  • 2025-04-30: Staff learned one member is resigning.
  • 2025-05-06: Special VAB meeting scheduled.

Next Steps

  • Board approval of the draft Veterans Advisory Board By-Laws.
  • Accept Gary Lane's resignation and sign the thank-you letter.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Carolyn Gallaway - Clerk of the Board
  • Mark McCauley - County Administrator
  • Gary Lane - Vice Chair, Veterans Advisory Board (resigning member)
  • Revised Code of Washington (RCW) 73.08.035, 73.08.080, 42.30, 42.23 (OPMA and ethics codes)

Government-to-Government Discussion: Quinault South Shore Road Condition

Topic Summary

Jefferson County Commissioners will hold a Government-to-Government discussion with Grays Harbor County Commissioners regarding the washout occurring at milepost 1.3 on South Shore Road along the Quinault River. The primary objective is to discuss strategies, including drafting a joint letter to the leadership of Olympic National Park and the State of Washington, to gain momentum and funding for the necessary repair.

Key Points

  • The issue is a washout at milepost 1.3 on South Shore Road near the Quinault River.
  • Grays Harbor County Administrator Sam Kim initiated the conversation, proposing a joint letter.
  • The joint effort seeks funding for a repair similar to the solution used for the Upper Hoh Road washout.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-04-29: Grays Harbor County Administrator contacted Jefferson County.
  • 2025-05-05: Scheduled date for the Government-to-Government discussion.

Next Steps

Conduct the meeting and provide guidance to staff regarding the joint letter and strategies.

Sources

  • Sam Kim - County Administrator, Grays Harbor County
  • Georgia Miller, Rick Hole, Vicki Raines - Commissioners, Grays Harbor County
  • Olympic National Park

Workshop on Fireworks and Possible Regulation Models

Topic Summary

The Fire Marshal requested a workshop to discuss potential models for fireworks regulation within Jefferson County, acknowledging the issue remains polarizing. This initial discussion aims to set a direction for future research and conversations with stakeholders, including fire protection districts, the County Sheriff, and the public.

Key Points

  • In 2023, for the first time, County Ordinance JCC 8.75.040(2) enabling the prohibition of use/sale of fireworks during a Declaration of High Fire Hazard was enacted.
  • This declaration can be issued by a local fire official, giving Fire Districts more flexibility than prior regulations.
  • Current State Law (RCW 70.77.395) permits sale and discharge during specific times around June 28-July 5 and Dec 27-Jan 1. Local governments can enact more restrictive ordinances, but these ordinances must have an effective date no sooner than one year after adoption (RCW 70.77.250(4)).
  • Ordinance Key Provisions (JCC Chapter 8.75):
    • Failure to cleanup fireworks waste is prohibited (JCC 8.75.045).
    • Bans are in effect during a declaration of high fire hazard unless exceptions apply (e.g., signal flares, agricultural use, public displays authorized by permit).
  • Fire Marshal Designation: JCC 8.75.020(3) defines "County fire marshal" as a person designated by the BOCC. Staff report notes that Fire Chiefs advised there is currently no designated Fire Marshal for the County.
  • Staff Recommendation: The BOCC should designate the DCD Director or designee as the County Fire Marshal by motion and amend JCC Title 18 (Unified Development Code) for transparency.
  • A proactive safety letter was distributed via social media in 2024 to encourage safe use, listing state legal discharge times and banning use in federal/state lands, county parks, and Port Townsend city limits.

Financials

None specified.

Alternatives

  • Options for regulation models are the subject of the workshop; they are not yet determined or listed.

Community Input

  • Future workshops are planned to include input from Fire Protection Districts, the County Sheriff, and members of the public.
  • Chart advises citizens on when to call 911 (injury, fire, explosives/M-80s, finding pipe bomb-like objects, or manufacturing) versus using non-emergency lines (questions on legality, reporting time violations, or reporting storage containers).

Timeline

  • 2022: Ordinance JCC 8.75.040(2) enacted.
  • 2023: Ordinance JCC 8.75.040(2) first time enacted due to High Fire Danger declaration.
  • 2025-05-05: Workshop date (first in a series).

Next Steps

Participate in the discussion and give direction regarding fireworks regulations to guide staff research. Designating the County Fire Marshal is also an immediate action item suggested by staff.

Sources

  • Phil Cecere - Fire Marshal
  • Brian Tracer - Deputy Fire Marshal
  • Revised Code of Washington (RCW) 70.77.395, 70.77.250, 43.44.050

Jefferson County Community Recreation Program Workshop

Topic Summary

Jefferson County Public Works Parks Manager Matt Tyler, along with recreation staff, will provide a summary of the Recreation Program, which has offered affordable recreational activities in East County since the early 1970s. The program provides facilities and seasonal sports leagues, leveraging partnerships with local entities, and operates on a 2025 expenditure budget of $326,994, offset partially by $61,050 in fee revenue.

Key Points

  • The Recreation Program's goal is to produce consistent, high quality, and affordable recreational opportunities for the entire East County Region.
  • Major Programs: Fall Youth Soccer (220 participants), Jr. Hoops Basketball (240 participants), Spring Outdoor Soccer (290 participants), Basketball Youth Camp (80 participants), and adult leagues (Softball, Soccer, Volleyball).
  • Rec Center (Port Townsend, WA): Open hours are free to the public for families and youth, offering games, a homework area, gym use (basketball, indoor soccer, dodge ball, kickball), a climbing wall, tumbling mats, and hosting various youth, teen, family, and adult programs (e.g., Zumba, Special Olympics Basketball).
    • Weekend availability: Facility bookings are available on Sundays.
  • Youth Sports Highlights: Leagues cover Pre-K through 7th grade, utilizing multiple gyms across the region, including Mt. View, Blue Heron, Salish Coast, and various Chimacum and Quilcene/Brinnon school gyms. A High School student soccer referee mentoring program exists.
  • Staffing: Chris Macklin (Assistant Manager, employed since 2006) and Samantha (Sam) Miller (new half-time Lead Recreation Supervisor, joined June 2024).
  • Community Impact: General program benefits cited include improved physical/mental health, a stronger community, enhanced youth engagement, support for families, and improved public safety.
  • Partnerships: Strategic partnerships include the YMCA, City of Port Townsend, चार school districts (PT, Chimacum, Quilcene, Brinnon), ELKS, Kiwanis Club, Playschool, Zumba, JC Soccer Club, and EJ Youth Sport.

Financials

  • 2025 Recreation Program Expenditure Budget: $326,994.
  • 2025 Recreation Program Fee Revenue Projection: $61,050.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Early 1970s: Start of the joint public community recreation program.
  • 2006: Chris Macklin began leading the program.
  • 2024-06: Samantha Miller joined the recreation team (half-time Lead Recreation Supervisor).
  • 2025-05-05, 2:00 p.m.: Workshop discussion date.

Next Steps

Hear the presentation, receive questions, and engage in discussion. No action is requested at this time.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Matt Tyler - Public Works Parks Manager
  • Chris Macklin - Public Works Parks and Recreation Assistant Manager
  • Samantha (Sam) Miller - Lead Recreation Supervisor

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