Skip to content

04/23/25 01 PM: BOCC Meeting: Public Comments, Approvals, Surplus Auction, LTAC Bylaws

BOCC Meeting: Public Comments, Approvals, Surplus Auction, LTAC Bylaws

Jefferson County Commissioners addressed public concerns on IT issues, roads, housing, fireworks, and homeless protections; approved consent agenda with grants and contracts; declared surplus equipment for auction; revised and approved LTAC bylaws; shared weekly briefings on programs and calendaring.

Public Comment Period

Metadata

  • Time Range: 00:00:48–00:20:09 (Part 1)
  • Categories: operations, services, public safety, other

Summary

Public comments addressed IT issues with meeting recordings, updates on road repairs and community meetings in West Jefferson County, affordable housing at Newt's Crossing, fireworks regulations, and consumer protections for homeless individuals. Commissioners responded, noting efforts to improve video streaming, clarifying community outreach schedules (including October at Hoh Tribal School as part of a series, not road-specific), providing details on encumbered lands (mostly in West Jefferson County near marbled murrelet habitat), expressing appreciation for advocacy, confirming fireworks discussion for next agenda, and acknowledging consumer rights language.

Key Discussion Points

  • Ed Bowen raised difficulties viewing recordings (requiring 4.6 GB download), sought updates on governor's appeal for federal declaration and road issues, requested earlier public meeting on Grays Harbor nexus, and inquired about 300+ acres distribution across districts.
  • Denise thanked board for Hoe Road repairs and Newt's Crossing housing efforts.
  • Shelley requested fireworks enforcement agenda item.
  • Maggie advocated for treating homeless as "consumers" with rights under Consumer Protection Act, citing exploitation by providers and lack of state enforcement unless severe harm occurs.
  • Heather (Commissioner): Offered to discuss video issues with Bowen; clarified October meeting context; committed to Newt's Crossing follow-up; confirmed fireworks on next agenda.
  • Greg (Commissioner): Noted most encumbered lands in District 3/Davy Bay area; plans Grays Harbor outreach and south county visit; reiterated fireworks changes effective next year, plans enforcement discussions.
  • Heidi (Commissioner): Described encumbered lands (marbled murrelet-related, mostly West Jefferson); outreach meetings multi-issue; excited for Newt's Crossing solutions; fireworks enforcement challenging but pursued.

Public Comments

  • Ed Bowen (PAO Box, West Jefferson): IT glitches, road/federal declaration updates, public meeting request, encumbered lands query.
  • Denise (Newt's Crossing): Thanks for road repairs and housing support.
  • Shelley (unaffiliated): Urged fireworks agenda item.
  • Maggie (unaffiliated): Consumer protections for homeless, provider accountability.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No formal action; commissioners provided responses and commitments.
  • Next Steps:
  • Follow up on video streaming issues (Heather/Bowen).
  • Locate encumbered lands map (Heidi).
  • Grays Harbor outreach (Greg).
  • Fireworks on next agenda.
  • Newt's Crossing meeting (Heidi/Eva).

Consent Agenda

Metadata

  • Time Range: 00:20:46–00:30:30 (Part 1)
  • Categories: budgeting, contracts, infrastructure

Summary

The board approved a seven-item consent agenda after discussion on the Safe Streets for All (SS4A) planning grant (county match $20,500 of $61,500 total; federal $164,000 for city/county safety action plans prerequisite to construction grants), Heritage Mechanical contract (noted duplicated sections and unchecked exhibits A-E), sewer waste separation progress, Caswell Brown Village lease extension (grant requirement), and Van Eler surveying contract amendment (extended to Dec. 31 for Phase 1 sewer boundary work).

Key Discussion Points

  • Heather (Commissioner): Questioned SS4A match/city contribution ($41,000 assumed), plan utility for TIP/construction; noted Heritage contract duplications/unchecked exhibits; suggested staff checks.
  • Greg (Commissioner): Supported SS4A for Mill Road/Discovery Bay intersections; excited for sewer progress.
  • Heidi (Commissioner): Confirmed SS4A focus on SR 20/Mill Road; no other issues.
  • Limited discussion on other items; primarily through agenda packet.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • SS4A grant agreement (comprehensive safety action plans per Paragraph F).
  • Heritage Mechanical contract (Exhibits A-E; checklist only marked D).
  • Sewer reports (waste separation, Van Eler amendment).

Board decision aligned with staff recommendations.

Financials

  • SS4A: County $20,500 match; total match $61,500; federal $164,000.
  • No other specific figures discussed beyond approvals.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Move to approve and adopt the consent agenda from today's April 28th meeting." (Heather motion; Greg second).
  • Vote: Unanimous (Ayes: Heather, Greg, Heidi).
  • Next Steps:
  • Staff note on Heritage contract edits/checks.
  • Follow-up on SS4A details/city match (Heather/Eric).

Public Hearing: Declaration of Surplus County Equipment and Auction Sale

Metadata

  • Time Range: 00:37:57–01:41:33 (Part 1)
  • Categories: operations, budgeting

Summary

Public hearing held to declare 38+ vehicles/equipment surplus (value >$2,500 threshold) from Public Works ER&R, WSU Extension, Juvenile Services for auction via GovDeals. No public testimony; board approved resolution after confirming process (legal notices 2x weekly, website newsflash, no county employee bids). Items mostly parked/out-of-service; future sales planned annually/bi-annually in batches.

Key Discussion Points

  • Stacey Prada (Treasurer): Threshold requires hearing; coordinated with ER&R (now Public Works fleet); RCW 36.16.145 allows electronic auctions with notices.
  • Monty Reinders (Public Works Director): Vehicles accumulated over years; to sell in batches; balance fleet usage.
  • Heather (Commissioner): Confirmed ER&R=fleet.
  • Heidi (Commissioner): Asked public notification/bidding process.

Public Comments

No public comment; no written testimony.

Supporting Materials Referenced

Resolution: "In the matter of finding and determination to declare certain county equipment as surplus and sell surplus property."

Financials

No specific values discussed; individual items >$2,500.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "To approve a resolution [declaring surplus and authorizing auction]." (Motion; second).
  • Vote: Unanimous (Ayes recorded).
  • Next Steps:
  • Legal notices (2 weeks); sales via GovDeals (announced on website).
  • Future annual/bi-annual sales.

Workshop: Lodging Tax Advisory Committee (LTAC) Bylaws Revision

Metadata

  • Time Range: 01:41:55–01:57:03 (Part 1)
  • Categories: other

Summary

Board reviewed/approved draft LTAC bylaws incorporating public comments (e.g., RCW language for chair as elected official; removal procedures for all members/officers; excised Roberts Rules). Directed staff to post open positions (existing/new applications received) and forward draft to LTAC for review/recommendations before final BOCC approval. Aligns with standard LTAC timeline.

Key Discussion Points

  • Ariel (staff): Bylaws cleaned per comments; flexible chair (elected official per RCW); generalize removal (all members); post positions for appointments.
  • Heather (Commissioner): Praised revisions; noted timeline.
  • Greg (Commissioner): Traditional commissioner chair due to conflicts; no issue with RCW flexibility.
  • Heidi (Commissioner): Questioned vice chair removal only.

Public Comments

No public comment on motion.

Supporting Materials Referenced

Draft LTAC bylaws; public comment (Mr. Tears: RCW chair language, remove Roberts Rules).

Board decision aligned with staff/public input.

Financials

No financial information discussed.

Alternatives & Amendments

  • Adjust chair to quote RCW elected official.
  • Generalize removal to all members.

Outcome, Vote, and Next Steps

  • Decision: Approve draft bylaws with adjustments (RCW chair language; generalize removals); direct staff to post positions. (Motion; second).
  • Vote: Unanimous.
  • Next Steps:
  • Staff revise/post bylaws and positions.
  • LTAC review/recommend changes; return to BOCC for final.

Weekly Briefings and Calendaring

Metadata

  • Time Range: 00:38:21–02:58:18 (Parts 1-2, intermittent)
  • Categories: operations, planning, personnel, budgeting

Summary

Commissioners shared weekly updates (e.g., Harvard Recompete program insights on coalitions/funding; WASAC Buy Savvy tool for loan forgiveness/recruitment; parks tour; housing fund shelter funding discussions needing state budget clarity; urban rest stop meeting; CWPP hub site). Calendared KPTZ slots, WASAC regional meeting (interested in hosting), admin interviews, etc. No formal actions.

Key Discussion Points

  • Greg (Recompete/Harvard): Coalition building key; EDA funding growth; narrative control.
  • Heather: Buy Savvy (bysavi.com); PTHS Model UN; met Liz Anderson; climate committee; parks tour (Memorial Field fence/Vietnam Wall tie-in); housing fund (shelter gaps ~$548k available, Dove House $40k 2025 ask); urban rest stop (hygiene/needs; BHC convening); port walk; Rhody Carnival (Memorial Field compaction concerns).
  • Heidi: Brennan resident meet; federal funding losses; forestry timber sales (up to 6 parcels); CWPP education; wetland delineation; farmers market infrastructure.
  • Staff updates: Admin hiring (public open house 4/29, interviews 4/30); AI pilots.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

Housing fund: ~$548k available (148/149); Dove House $40k (2025); Bayside ~$150-190k (to year-end); OLECAP $223k alternative; 10% reserve ~$140k.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action; informational.
  • Vote: N/A.
  • Next Steps:
  • Shelter funding analysis post-state budget (Judy/Greg/Heather).
  • Housing task force scheduling (week of 5/12, 5/26).
  • WASAC regional hosting coordination.
  • KPTZ slots assigned through October.

Background Materials

Contents

AI Information