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Authorization to Correct Short-Term Rental Ordinance Scrivener's Errors (Resolution No. 03-0407-25)

Topic Summary

Jefferson County staff is requesting authorization for the County Code Reviser (Clerk of the Board) to make technical, non-substantive corrections to the recently adopted Short-Term Rental (STR) Ordinance No. 03-0407-25. The corrections address scrivener's errors that occurred during the final drafting process, ensuring the codified language accurately reflects the Board of County Commissioners' (BoCC) stated intent during deliberations on April 7, 2025, particularly concerning exemptions for Master Planned Resorts (MPRs).

Key Points

  • Ordinance No. 03-0407-25, which updated STR regulations, was passed by the BoCC on April 7, 2025.
  • A scrivener's error inadvertently removed a sentence that exempts STRs within Master Planned Resorts (MPRs) from the county-wide cap on STRs in JCC 18.20.210(3)(n).
  • The intended language for JCC 18.20.210(3)(n) is that STRs within MPRs are explicitly exempted from the STR cap.
  • The STR cap limits short-term rentals (excluding those occupied by landowners) to four percent (4%) of dwellings in unincorporated Jefferson County housing, based on OFM data, excluding MPRs.
  • DCD is directed to update the number of dwelling units, allowed STRs, and valid permits annually.
  • A related section, JCC 18.20.210(3)(q), needs amendment to explicitly exclude STRs in MPRs from the one-calendar-year prohibition on renting to a third party following ownership, maintaining consistent interpretation.
  • STRs within MPRs remain subject to fire, safety, health requirements, and annual permit renewals outlined in JCC 18.20.210(3)(m) and (4)(e).
  • The County Code Reviser (Clerk of the Board), pursuant to JCC 1.01.100, is authorized to make these compiling corrections without altering the substantive purpose or intent.

Financials

None specified.

Alternatives

The Board can instruct staff to bring back a new ordinance specifically correcting Ordinance No. 03-0407-25 instead of authorizing the Code Reviser.

Community Input

None present.

Timeline

  • April 7, 2025: STR Ordinance No. 03-0407-25 approved and adopted, and STR moratorium expired.
  • April 21, 2025: Proposed resolution for correction brought before the BoCC.

Next Steps

Approve the attached resolution allowing the Jefferson County Code Reviser to make the identified revisions reflecting the BoCC's intent during the April 7, 2025 deliberations.

Sources

  • Carolyn Gallaway - Clerk of the Board/Official Code Reviser
  • Greg Ballard - DCD Development Code Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator
  • Ordinance No. 03-0407-25
  • JCC 1.01.100
  • RCW 64.37.040

License Agreement with Jamestown S’Klallam Tribe for Big Quilcene Floodplain Project

Topic Summary

Jefferson County staff request approval of a License Agreement granting the Jamestown S’Klallam Tribe (JST) temporary use of specific county-owned properties for construction staging and log storage related to the Tribe's Big Quilcene River Floodplain Project. The purpose is to facilitate the environmental phase of the project, which aligns with the County’s long-standing support for flood control and salmon enhancement in the area.

Key Points

  • The license grants JST, and its Floodplain Phase contractor(s), temporary access and use of county property.
  • The use is necessary to support the Tribe’s Big Quilcene River Bridge and Floodplain Project, specifically for construction staging and log storage.
  • The County obtained the subject parcels for flood control purposes and is not currently using them for other operations.
  • The County is granting the license to allow for an on-time start to the Floodplain Phase of the project.
  • The license terminates on July 1, 2026.
  • The license for log storage previously approved on March 10, 2025, will terminate and be replaced by this new, amended license upon its effective date.
  • Properties designated for log storage are parcels 991200401, 991200407, and 991200505 in Quilcene.
  • Properties designated to construct a private road and bridge to the Bonneville Power Administration’s Fairmont No. 2 Substation (including excavation) and create a 0.4-acre staging area are parcels 000000250, 991201403, 991201402, 991201202, 000000230, and 991201302 in Quilcene.
  • JST must remove all personal property and repair any damage caused by its use prior to termination of the license.
  • JST shall not deposit waste material or hazardous substances on the properties.
  • The JST and County agree to a limited mutual waiver of their sovereign immunities solely for enforcing the indemnity clause.

Financials

  • Total Monetary Amount: None specified (Revenue $0, Expenditure $0).
  • No fiscal impact at this time.

Alternatives

None specified.

Community Input

None present.

Timeline

  • March 10, 2025: Prior license for log storage approved (replaced by this license).
  • April 21, 2025: Agreement requested for approval.
  • Until July 1, 2026: Term of the license.

Next Steps

Approve the attached Amended License to the Jamestown S’Klallam Tribe.

Sources

  • Mark McCauley - County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney (Contact Person for Contract)
  • Randy Johnson - Habitat Program Manager, Jamestown S’Klallam Tribe
  • W. Ron Allen - Tribal Council Chairman, Jamestown S’Klallam Tribe

Amendment No. 7 for Quilcene Complete Streets Project Civil Engineering Services (SCJ Alliance)

Topic Summary

Jefferson County Public Works seeks approval for Contract Supplement #7 with SCJ Alliance for civil engineering services related to the Quilcene Complete Streets Project. This supplement extends the completion date of the contract without altering the scope of work or the total cost of the Professional Services Agreement (PSA).

Key Points

  • The agreement supplement is with SCJ Alliance of Lacey, WA.
  • The modification changes only the project schedule.
  • The contract completion date is extended until 12/31/2025.
  • The project is highly prioritized, listed as Item No. 1 in both the 2025-2030 Transportation Improvement Program (TIP) and the 2025 Annual Construction Program.
  • The project aims to improve safety and mobility for pedestrians and bicyclists, funded primarily by WSDOT grants.
  • The maximum amount payable under the original agreement remains $111,838.

Financials

  • Original Maximum Amount Payable (Total): $111,838.
  • New Maximum Amount Payable: $111,838 (No change in amount).
  • Funding Sources:
    • WSDOT Pedestrian & Bicycle Program grant: $884,165.
    • Public Infrastructure Fund (PIF) grants: $302,767 (two grants).
  • Fiscal Impact: No change in the value of the Professional Services Agreement.

Alternatives

None specified.

Community Input

None present.

Timeline

  • 08/13/18: Original agreement executed date.
  • 12/31/2025: New Completion Date set by this supplement.

Next Steps

The Board is asked to execute the two originals of the Supplemental Agreement and return one signed original to Public Works.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma - Public Works Contact
  • Mark McCauley - County Administrator
  • SCJ Alliance (Shea, Carr & Jewell, Inc.) - Consultant
  • WSDOT Pedestrian & Bicycle program (funder)

Quilcene Skate Park RCO Grant Agreement

Topic Summary

Public Works requests approval of the Recreation and Conservation Office (RCO) Grant Agreement to develop the Quilcene Skate Park in Quilcene Community Park. The Olympic Peninsula YMCA will use $767,263 in grant funds to build the skate park, which aims to enhance the health, well-being, and economy of the community, catering to various non-motorized uses.

Key Points

  • The grant is provided through the Washington Recreation and Conservation Office (RCO).
  • Project Sponsors: Olympic Peninsula YMCA (primary Sponsor) and Jefferson County Parks and Recreation (secondary Sponsor).
  • The project scope includes a year-round concrete skatepark, circulation paths (300 linear feet of concrete), parking, landscaping, and signage (1 permanent entrance sign).
  • The skate park will accommodate skateboards, scooters, bicycles, and roller-skates and be designed for all skill levels.
  • The project includes 7 new vehicle parking stalls and 2 accessible parking stalls, utilizing asphalt surface.
  • The County previously received ARPA funds for the project planning through a volunteer community group.
  • The grant requires compliance with Executive Order 21-02, necessitating a cultural resources survey, the results of which must be submitted and approved by RCO (estimated completion: 09/10/2025) before the Notice to Proceed.
  • Long-term obligations for the project area include operation and maintenance for 20 years from project completion.
  • Jefferson County will own, operate, and maintain the facility with support from volunteers.

Financials

  • Original Grant Proposal Amount: $972,920.
  • Final Grant Award Amount: $767,263.00 (100% State/RCO funding).
  • Jefferson County Fiscal Impact: No additional financial support from Jefferson County is required for the build. No revenue or expenditures through Jefferson County are specified for the contract.

Alternatives

None specified.

Community Input

  • A volunteer group of Quilcene youth and adult community members formed a committee to build the skate park.

Timeline

  • 2024-08-05: Board authorized the RCO grant application.
  • 2025-01-01: Design Initiated (Completed milestone).
  • 2025-02-15: Project Start Date for Period of Performance.
  • 2027-06-30: Project End Date/Agreement End Date.
  • 2027-04-01: Estimated Construction Complete and RCO Final Inspection/Funding Acknowledgment Sign Posted.

Next Steps

Approve the RCO Grant Agreement, which was received electronically by Chair Eisenhour, allowing the Olympic Peninsula YMCA to proceed with building the skate park potentially in 2025.

Sources

  • Monte Reinders - Public Works Director
  • Matt Tyler - Public Works Contact
  • Mark McCauley - County Administrator
  • Washington Recreation and Conservation Office (RCO) - Grantor
  • Olympic Peninsula YMCA (Primary Sponsor)
  • Wendy Bart - CEO, Olympic Peninsula YMCA (Sponsor Project Contact)
  • Butch Lovelace - Outdoor Grants Manager, RCO
  • Executive Order 21-02

Annual PILT Agreement for PUD Broadband Assets (2025)

Topic Summary

Jefferson County staff and the Assessor recommend approving an agreement with Jefferson County Public Utility District No. 1 (PUD) regarding the Payment in Lieu of Taxes (PILT) for the PUD's broadband plant, as required by RCW 54.16.425(3). For 2025, the PUD proposes, and staff recommends, calculating the PILT payment using 50% of the state-determined localized taxable value of $1,565,700, resulting in a payment of $6,358.98.

Key Points

  • State law (RCW 54.16.425) requires the County and PUD to agree on a PILT amount for the broadband plant by April 30th annually.
  • The Department of Revenue (DOR) assessed the localized taxable value of the personal property broadband assets (materials and supplies) in 2024 for 2025 PILT to be $1,565,700 (after correcting for the 92.1% localized ratio). No real property value is included.
  • The full PILT amount based on 100% of DOR's taxable value and current levy rates would be $12,717.96.
  • The full levy rate is considered excessive, potentially resulting in $568,602 in charges when the project is fully valued at $70 million, which would equate to an approximate $8 per month charge to PUD broadband customers.
  • The PUD proposed, and staff recommended, using 50% of the DOD determination for the 2025 PILT calculation as a fair amount.
  • For subsequent years, the PUD and County will jointly determine an appropriate tax adjustment table after considering all relevant factors.
  • If the County and PUD fail to agree on a valuation protocol, they may resort to binding arbitration with shared expenses.

Financials

  • DOR Localized Taxable Value: $1,565,700.
  • Agreed PILT Taxable Value (50%): $782,850.
  • Total PILT payment to be collected for 2025: $6,358.99.
  • PILT Revenue Distribution (by Tax Code Area - TCA):
    • TCA 110 (City of Port Townsend): $1,127.89
    • TCA 111 (Quimper less PT): $1,533.84
    • TCA 211 (Tri-Area): $1,023.98
    • TCA 213 (Port Ludlow/Shine): $1,612.04
    • TCA 323 (Coyle): $1,061.24

Alternatives

The county and PUD could agree to binding arbitration if a PILT amount cannot be determined, with shared expenses.

Community Input

None present.

Timeline

  • Annually by April 30th: PILT amount must be determined.
  • April 21, 2025: Discussion and potential action.
  • April 30, 2025: Deadline for PUD to remit $6,358.99 payment to Jefferson County.

Next Steps

Staff recommends that the Board: 1) Agree with the PUD proposal (50% rule) for the 2025 PILT payment, 2) Agree to the PUD hiring a consultant to help develop a proposal for subsequent years, and 3) Delegate signing authority for this agreement to the County Administrator.

Sources

  • Jeff Chapman - Assessor
  • Mark McCauley - County Administrator
  • Will O’Donnell - Jeffco PUD
  • Kevin Streett - PUD General Manager
  • RCW 54.16.425
  • Washington State Department of Revenue (DOR)

2025-01 Budget Appropriations/Extensions Hearing

Topic Summary

The Board of County Commissioners is holding a public hearing to consider Resolution No. 2025-01 for supplemental budget appropriations and extensions for various County departments. These adjustments total $1,551,090 in revenue and $1,551,090 in expenditures ($1,295,640 one-time and $255,450 ongoing), primarily covering unanticipated grant funding, Opioid Settlement Funds, updated contracts, and carryover expenses from the prior year.

Key Points

  • The supplemental appropriation addresses expenses funded by unanticipated revenues (fees, grants, bond proceeds) or unexpended funds from the prior budget year.
  • Public notice was published in the Port Townsend Leader on April 9 and April 16, 2025, as required by RCW 36.40.100.
  • Opioid Settlement Funds: Received revenue totals $547,126 (GF: $259,782; Fund 131: $287,344 transfer in) with associated expenditures/transfers out of $340,526 from the General Fund.
  • Jefferson County Public Health (Fund 131 - Chemical Dependency) receives $287,344 in Opioid transfer in Settlement funds from Community Services (GF).
  • Sheriff’s Office (GF) receives budget extensions for:
    • Residential Substance Abuse Treatment (RSAT) Grant: $146,000 (Revenue & Expense).
    • Opioid, Alcohol Treatment Grant (MOUD/MAUD): $179,073 (Revenue & Expense).
    • Axon Tasers & Cameras Contract: $81,732.92 (One-time Expense adjustment, adding back original base budget). Total contract cost is $504,292.68 over 60 months.
    • Traffic Safety Grant (Radars/FSTs): $11,600 (Revenue & Expense).
    • Uniform Stipend - CBA Increase: $7,174 (One-time adjustment for Teamster and FOP union agreements).
  • Coroner (GF) budget adjustment: On-going expenses increase by $30,000 for salaries/benefits and equipment/supplies, resulting in a net one-time reduction of $13,129 due to re-organization (effective 1/1/2025, no longer under Prosecuting Attorney).
  • District Court (GF) requests $52,836 in one-time expenses and $27,866 in ongoing expenses for a jury software upgrade to a web solution, including cloud hosting and a juror interface module.
  • Planning Commission (GF) requests an additional $9,135 (one-time) for increased Salaries/Wages ($7,060), Benefits ($575), and Advertising ($1,500) due to underfunding and projected clerk support costs.
  • Auditor O&M (Fund 105) extension: $69,643 transferred from the General Fund to continue the Image Digitization project, which was not spent in 2024.
  • Community Development (Fund 143) budget updates:
    • Revenue: $94,000 for a Paper to Digital Grant; $130,000 for Pleasant Harbor Operating Costs; Reduction of $77,950 in Climate Planning grant revenue.
    • Expenditure: Increase in Stock Plans by $154,000 ($253,000 amended budget); Addition of $59,088 for Tyler Technologies modules (Dues/Subscriptions); Reduction of $117,700 for C-PACER budget; Reduction of $68,146 for Climate Planning expenditure.
  • Non-Departmental (GF) requests $254,479 in one-time expenditures for updated contracts and services, including:
    • Hansell Tierney (EPL IT Services): $18,666.00.
    • Strategies 360 (Lobbying): $72,000.00.
    • Berry Dunn (Strategic Plan): $28,502.00.
    • Virtual Meetings Subscription (Zoom): $6,595.00.
  • Crime Victims Services (Fund 120) requests $50,000 (one-time) to aid in the startup of the Child Advocacy Center, using existing fund balance.

Financials

Fund Name Revenue (One-time) Revenue (Ongoing) Expense (One-time) Expense (Ongoing) Net Change
001 General Fund $596,455.00 $0.00 $1,142,895.00 $255,450.00 -
105 Auditor's O&M $69,643.00 $0.00 $69,643.00 $0.00 $0.00
107 Boating Safety $7,500.00 $0.00 $5,860.00 $0.00 $1,640.00
120 Crime Victims $0.00 $0.00 $50,000.00 $0.00 -$50,000.00
131 Chemical Dependency $287,344.00 $0.00 $0.00 $0.00 $287,344.00
143 Community Dev. $146,050.00 $0.00 $27,242.00 $0.00 $118,808.00
174 Parks & Rec $50,000.00 $0.00 $0.00 $0.00 $50,000.00
Total All Funds $1,156,992.00 $0.00 $1,295,640.00 $255,450.00 -
Total Appropriation (Grand Total) $1,156,992.00 $1,551,090.00 $394,098.00 (Uncategorized)

Alternatives

None specified.

Community Input

The hearing is scheduled to allow interested members of the public to provide testimony regarding the proposed budget changes.

Timeline

  • April 9, 2025: First publication of hearing notice.
  • April 16, 2025: Second publication of hearing notice.
  • April 21, 2025, 10:00 a.m.: Public Hearing scheduled.

Next Steps

Hear public testimony and consider approving a resolution to adopt the 2025-01 Budget Appropriations.

Sources

  • Judy Shepherd - Finance Director
  • Mark McCauley - County Administrator
  • RCW 36.40.100

Memorandum of Agreement with Cake4Kids (JCPH)

Topic Summary

Jefferson County Public Health (JCPH), through its Nurse Family Partnership Program, requests approval of a Memorandum of Agreement (MOA) with Cake4Kids. This MOA facilitates referrals for baked goods to help families in need celebrate a child’s birthday, with the core mission being to raise self-esteem and increase chances of success for foster children and at-risk youth.

Key Points

  • JCPH partners with Cake4Kids to provide free birthday cakes or other baked goods to families in the Nurse Family Partnership Program.
  • Cake4Kids receives referrals, submits them to a local vendor, who then delivers the cake to JCPH.
  • JCPH home visiting nurses deliver the cake to the enrolled client (child/mother).
  • JCPH assumes full responsibility for providing Cake4Kids with accurate information, including food allergies, to ensure safe consumption.
  • Cake4Kids' volunteer bakers are provided only limited, non-identifying information (first name of child, age, flavor, theme, allergies, date/delivery instructions).
  • JCPH has elected to decline sharing photos or digital images of the cakes/recipients with Cake4Kids for their use.
  • The indemnification section of the contract is noted as non-standard by the Prosecuting Attorney and Risk Management (lacking marital communities language), but is deemed low risk.
  • The indemnification clause holds JCPH harmless to Cake4Kids up to $5,000 regarding claims arising from Cake4Kids' breach or negligence.

Financials

  • No fiscal impact. No monetary exchange.
  • Cake4Kids provides baked goods at no cost.

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: Upon signature until termination.

Next Steps

JCPH management requests approval of the Memorandum of Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Division Director/Contact Person
  • Alison Bakewell - Executive Director, Cake4Kids
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • Alison Bakewell - Executive Director, Cake4Kids

Interlocal Agreement for Deputy Health Officer Coverage (JCPH)

Topic Summary

Jefferson County Public Health (JCPH) seeks approval of an interlocal agreement (ILA) with Kitsap Public Health District and Clallam County to ensure continuous Local Health Officer (LHO) coverage. This ILA designates Dr. Gib Morrow (Kitsap LHO) to serve as Acting Deputy Health Officer (DHO) upon request, ensuring timely public health action in case of vacancy, absence, or incapacity of JCPH's incumbent LHO.

Key Points

  • The agreement covers periods when the LHO position for Jefferson, Clallam, or Kitsap is vacant, absent, or incapacitated.
  • Dr. Gib Morrow, Kitsap Public Health District LHO, is designated to serve as the Acting DHO for JCPH/Clallam County, on request from Dr. Berry or an authorized official.
  • JCPH's incumbent LHO is scheduled for a three-month leave of absence commencing in May, making this agreement timely.
  • The DHO has the same duties, powers, and authority as a regularly appointed LHO, operating under the direction of the local board of health.
  • The DHO retains the discretion to decline any requested action if they judge it can be delayed until the incumbent LHO returns or if it does not protect/promote public health.
  • The LHJ (JCPH, Clallam, or Kitsap) needing coverage must provide liability insurance for the DHO equivalent to that provided for their own LHO.
  • The LHJ needing coverage must defend, indemnify, and hold harmless the DHO and the LHJ, except for damages caused by the willful and wanton negligence of the DHO.

Financials

  • No costs associated with this Interlocal Agreement.
  • No fiscal impact.

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: March 11, 2025, through March 10, 2027 (two calendar years).
  • May 2025: Jefferson County's LHO is scheduled to commence a three-month leave of absence.

Next Steps

JCPH management requests approval of this Interlocal Agreement.

Sources

  • Veronica Shaw - Deputy Director
  • Glenn Gilbert - Public Health Contact Person
  • Dr. Gib Morrow - District LHO (Kitsap)
  • Dr. Berry - Incumbent JCPH/Clallam LHO (implied contact)
  • Kitsap Public Health District
  • Clallam County
  • RCW 39.34.080
  • RCW 70.05.080

Data Sharing Agreement for Syringe Services Program (JCPH/WA DOH)

Topic Summary

Jefferson County Public Health (JCPH) seeks approval of a Data Sharing Agreement (DSA) with the Washington State Department of Health (DOH) to enable secure, lawful access and use of sensitive, potentially identifiable patient data within the state's Syringe Services Program (SSP) data system (REDCap). This DSA is necessary for JCPH to input, store, and access data essential for its harm reduction strategies and public health surveillance, ensuring client confidentiality and data security.

Key Points

  • The agreement allows JCPH to securely access and use the DOH's REDCap SSP data system.
  • The system supports coordinated, data-informed harm reduction and public health programming.
  • The stored data is classified as Restricted Confidential Information (Category 4) or Potentially identifiable information (Category 3).
  • Data elements include unique IDs, intake information (gender, age, race, housing status, drug use, routes of administration, health insurance status), and encounter data (syringes returned/distributed, naloxone use/distribution, referrals).
  • JCPH assumes responsibility for compliance with all security standards, including WA State OCIO security standard 141.10 (Securing Information Technology Assets) and HIPAA Security Standard compliance.
  • JCPH must notify the DOH Chief Information Security Officer within one business day of any suspected/actual breach.
  • At the agreement's end, JCPH will retain the data for 2 years, then destroy all direct identifiers (names, DOB, phone numbers, etc.) and retain the data in de-identified form.
  • The purpose for DOH using the data includes monitoring and evaluating program outcomes, characterizing trends in drug use/service utilization, and identifying novel public health concerns.
  • Statutory Authority for DOH to obtain and disclose data includes RCW 43.70.050(2), RCW 43.70.070(2), and RCW 43.70.130(2) and (10).

Financials

  • No charge for this service.
  • No fiscal impact.

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: January 1, 2025, through December 31, 2029.

Next Steps

JCPH management requests approval of the Data Sharing Agreement.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Ocean Mason - JCPH Communicable Disease Team Lead/Business Contact
  • Rachel Amiya - Assessment Unit Manager, WA DOH
  • REDCap SSP Database
  • Relevant RCWs: 43.70.050(2), 43.70.070(2), 43.70.130(2, 10)

Interlocal Agreement for Health Officer Coverage (JCPH/WA DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of an Interlocal Agreement (ILA) with the Washington State Department of Health (DOH) to establish protocols for DOH Regional Medical Officers (RMOs) or other qualified employees (Designees) to serve as Acting Health Officer during periods of vacancy, absence, or incapacity of the JCPH Local Health Officer (LHO). This arrangement is particularly timely as the JCPH LHO is scheduled for a three-month leave starting in May.

Key Points

  • The agreement ensures timely LHO responsibilities are fulfilled for the Local Health Jurisdiction (LHJ) during periods of vacancy or absence.
  • The Department (DOH) must separately approve each request for coverage in writing, including duration.
  • The designated acting officer (Designee) must be appointed by the local board of health or appointing official and must consent to the request.
  • The Designee maintains the same duties, powers, and authority as a regularly appointed LHO, acting under the direction of the local board of health.
  • The Designee retains discretion to decline any requested or directed action if they judge it can be delayed without jeopardizing public health.
  • JCPH must defend, indemnify, and hold harmless the Designee and DOH, except for injuries/damages caused by the willful and wanton negligence of the Designee.
  • JCPH must provide liability insurance coverage for the Designee equivalent to that provided for the LHO.

Financials

  • No costs associated with this Interlocal Agreement.
  • No fiscal impact.

Alternatives

None specified.

Community Input

None present.

Timeline

  • Term: Upon execution by all parties, renewing annually unless terminated earlier.
  • May 2025: Jefferson County's LHO is scheduled to commence a three-month leave of absence.

Next Steps

JCPH management requests approval of the Interlocal Agreement with WA Department of Health.

Sources

  • Apple Martine - Public Health Director
  • Veronica Shaw - Deputy Public Health Director
  • Glenn Gilbert - Public Health Contact Person
  • Washington State Department of Health (DOH)
  • RCW 39.34.080
  • RCW 70.05.080

Discussion and Potential Action on Tourism Boards (TCC & LTAC)

Topic Summary

The Board of County Commissioners (BoCC) is holding a workshop to review and potentially revise the composition, priorities, and operations of the Tourism Coordinating Council (TCC) and the Lodging Tax Advisory Committee (LTAC). This follows a previous signal from the BoCC to refocus tourism revenue investments toward destination development and incorporate greater collaboration with county-wide strategic goals, particularly addressing housing and economic volatility.

Key Points

  • The BoCC is the final authority on lodging tax awards, relying on LTAC for non-binding recommendations (per informal AGO, H. Lee Overton, 2016).
  • The BoCC signaled a shift in priorities with a memo to LTAC in September 2024, ranking priorities as: 1) Destination development, 2) Event marketing, and 3) Destination marketing. LTAC ignored this direction for the 2025 RFP cycle.
  • In response, the BoCC voted in December 2024 to open all LTAC seats for re-application as part of the annual membership review required by RCW 67.28.1817(1).
  • Draft TCC Resolution: Proposes repealing and replacing Resolution No. 78-03 to re-establish TCC's mission focused on: 1) Developing consistent messaging, 2) Coordinating metrics for evaluating public investments in destination development, marketing, event marketing, and workforce housing, and 3) Planning local destination development (e.g., Gateway Visitor Center, Quilcene Campground).
  • Proposed TCC Membership: Minimum of seven (7) members, including at least six (6) representing the accommodation/tourist industry from unincorporated Jefferson County, and one (1) County Commissioner who serves as Chair. TCC must develop new bylaws for BoCC approval.
  • LTAC Bylaws (Draft): Proposed draft bylaws define the LTAC’s role (advisory only), duties (statutory limitations, estimate required return on investment), composition (must comply with RCW 67.28.1817), and establish a structure (LTAC Chair is the participating Commissioner, Vice Chair elected yearly for 1-year term, max 2 consecutive terms).
  • Lodging Tax Economic Analysis (Program Evaluation by Greg Brotherton):
    • Trend: Lodging tax growth in Jefferson County has decreased since 2022 compared to neighboring Olympic Peninsula municipalities, which are trending upward.
    • Prioritization History: From 2012-2024, Jefferson County prioritized "Operation of Tourism Facilities" (e.g., Visitor Information Centers - VICs) and "Destination Marketing," with "Destination Development" receiving the smallest investment.
    • VICs: VIC operations costs have doubled over the decade to over $200,000 annually.
    • Key Industry Challenge: Workforce and affordable housing is the most pressing shared challenge, hindering hiring (e.g., Kalaloch Lodge currently cannot hire ~45 needed summer staff due to lack of housing).
    • STR Impact: The quadrupling of Lodging Tax revenue over two decades is attributed almost certainly to the exponential growth of platform-based STRs (estimated increase from ~30 in 2012 to over 400 in 2022).

Financials

  • No fiscal impact at this time.
  • Lodging tax revenue is 4% of short-term accommodation charges. The amount used for this analysis is based on 2% of the total 4% lodging tax, derived from state Department of Revenue data.

Alternatives

  • The BoCC can provide alternative direction to staff regarding the draft resolutions/bylaws or defer action.

Community Input

  • Evaluation included interviews with six members of the tourism industry (TCC and LTAC members: Amy Neil, Aaron Terada, Diana Smeland, Tara McCauley, Dan Ventura, and Marsha Massey). Themes included the immediate crisis of workforce housing, the need for public-private sector alignment ("collaboration"), and the need for new governance that is inclusive and transparent (addressing the perception of "incestuousness" among LTAC major players funding their own projects).

Timeline

  • 2024-09: BoCC memo sent on prioritization change.
  • 2024-12-23: BoCC voted to open all LTAC seats.
  • 2025, First Quarter (target): LTAC positions were anticipated to be advertised pending bylaw finalization.
  • 2025, May: Workshop to respond to JAC Survey results (to be scheduled later).

Next Steps

Conduct the workshop and provide staff with guidance regarding desired next steps concerning the draft TCC Resolution and proposed LTAC Bylaws.

Sources

  • Mark McCauley - County Administrator
  • Greg Brotherton - Commissioner/Author of Program Evaluation
  • H. Lee Overton - Assistant Attorney General (informal AGO, 2016)
  • Amy Neil - General Manager of Kalaloch Lodge (Interviewee)
  • Aaron Terada - Assistant Park Manager of Fort Flagler State Park (Interviewee)
  • Diana Smeland - President of Inn at Port Ludlow (Interviewee)
  • Tara McCauley - President of the Jefferson Historical Society (Interviewee)
  • Dan Ventura - President of the North Hood Canal Chamber of Commerce (Interviewee)
  • Marsha Massey - Executive Director for the Olympic Peninsula Visitor’s Bureau (Interviewee)
  • RCW 67.28.1817
  • Jefferson County Resolution No. 78-03
  • Jefferson County Resolution No. 59-94
  • Jefferson County Resolution No. 33-98

Change Order No. 1 for PHUGA Grinder Pump Installation (Strider Construction)

Topic Summary

Jefferson County Public Works requests authorization to approve Change Order No. 1 with Strider Construction for Phase 4 – Stage 1 On-site grinder pump installation for the PHUGA (Port Hadlock Sewer Upgrade Project). This change order incorporates Apprentice Utilization Requirements into the contract documents and adds associated costs.

Key Points

  • The change order modifies the contract documents to include Apprentice Utilization Requirements and associated costs, specifically revising Special Provisions 1-07.9(3) Apprentices.
  • The project contract includes an Apprentice Utilization Requirement that mandates fifteen percent (15%) or more of project Labor Hours be performed by Apprentices, unless Good Faith Efforts (GFE) are accepted.
  • Compliance is tracked using the L&I online Prevailing Wage Intent & Affidavit (PWIA) system.
  • The change order adds a new bid item: A-50 "Apprentice Hours" for 400 hours at a unit bid of $30.00/HR.
  • Reimbursement for Apprentice Hours is allowed upon receipt of a certified invoice showing payroll number, apprentice name, hours trained, etc.

Financials

  • Original Contract Amount including 9.1% sales tax: $2,589,588.87.
  • Estimated Net Change this Order (including 9.1% sales tax): $13,092.00.
    • Base Cost for Apprentice Hours (400 hrs @ $30): $12,000.00.
    • 9.1% Sales Tax: $1,092.00.
  • Estimated Contract Total After Change (including 9.1% sales tax): $2,602,680.87.
  • Funding: 100% funded by the Department of Ecology (Centennial grant, State Revolving Fund (SRF) loan, and SRF forgivable loan).

Alternatives

None specified.

Community Input

None present.

Timeline

  • 2025-04-14: Change Order endorsed by Contractor (Strider Construction).

Next Steps

Public Works recommends that the Board authorize Change Order No. 1 with Strider Construction.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager
  • Mark McCauley - County Administrator
  • Strider Construction - Contractor
  • Washington State Department of Ecology (Funder)
  • RCW 39.04.310 (definition of Labor Hours)
  • WAC 296-127 (definition of Labor Hours)

Proclamation: National Park Week (April 19-27, 2025)

Topic Summary

The Board of County Commissioners is asked to approve a proclamation declaring April 19-27, 2025, as National Park Week in Jefferson County, recognizing the importance of Olympic National Park's natural beauty, history, and ecosystem benefits.

Key Points

  • The proclamation acknowledges National Park Week as a time to celebrate natural beauty and cultural heritage.
  • Olympic National Park (ONP) is highlighted as an example of protected lands, recognized internationally as an International Biosphere Reserve (1976) and a World Heritage Site (1981).
  • The park protects diverse ecosystems offering water filtration, wildlife habitat, and carbon sequestration.
  • The proclamation mentions ONP's history, noting eight contemporary tribes of the Olympic Peninsula maintain ties to the lands and waters within the park.
  • The National Park Service will offer fee-free entrance to national parks during this week to encourage visitation.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 19-27, 2025: Proclaimed dates for National Park Week.
  • 1938: President Franklin Roosevelt signed the act designating Olympic National Park.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Kevin Killian - Olympic National Park Acting Superintendent (listed as proclamation representative, but not signatory)
  • Mark McCauley - County Administrator

Proclamation: International Earth Day (April 22, 2025)

Topic Summary

The Board of County Commissioners is asked to approve a proclamation recognizing April 22, 2025, as International Earth Day, reaffirming the County's commitment to environmental protection and drawing attention to the goals and activities of the joint County/City Climate Action Committee (CAC).

Key Points

  • The first Earth Day was enacted 55 years ago (1970).
  • Since 2007, Jefferson County and the City of Port Townsend have committed to: creating a baseline of greenhouse gas (GHG) emissions, reducing GHG emissions by 80% of 1990 levels by 2050, and jointly establishing the Climate Action Committee (CAC).
  • Two specific new goals set by Jefferson County and the City of Port Townsend are documented in the proclamation:
    1. Reduce Community-wide GHG emissions to 58.7% below 2018 levels by 2030 (absolute).
    2. Reduce Community-wide GHG emissions to 95% below 2018 levels by 2050 (absolute).
  • Increased Sequestration goals are also specified:
    1. 20% increase above the 2011-2016 baseline (1.64 Million Metric Tons of CO2/year) up to 2.0 MMTCO2 by 2030.
    2. An additional 20% increase to 2.3 MMTCO2/year (40% total increase above baseline) by 2050.
  • The mission of the CAC aligns with the focus of International Earth Day 2025.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 22, 2025: Proclaimed date for International Earth Day.
  • 2007: Jefferson County and City of Port Townsend committed to initial climate goals.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Heather Dudley-Nollette - Commissioner Dist. No. 1 (listed as proclamation representative, but not signatory)
  • Mark McCauley - County Administrator

Reappointments to Conservation Futures Citizen Oversight Committee (CFCOC)

Topic Summary

The Conservation Futures Fund Citizen Oversight Committee (CFCOC) recommends the reappointment of two members, Laurie de Koch and Rob Harbour, for new four-year terms. Both individuals have served on the committee, and reappointment is requested following the expiration of their prior terms.

Key Points

  • The CFCOC recommends projects utilizing the Conservation Futures Fund to the BoCC.
  • Laurie de Koch served as the Citizen District #3 representative; her term expired March 29, 2025.
  • Rob Harbour served as the Open-Interest Working Lands representative; his term expired March 18, 2025.
  • Both members requested reappointment.
  • The positions were advertised in the newspaper.
  • There are currently three vacancies: one District #3 seat and two Open Interest seats.

Financials

  • The committee positions are non-paid.

Alternatives

None specified.

Community Input

None present.

Timeline

  • March 18, 2025: Rob Harbour’s term expired.
  • March 29, 2025: Laurie de Koch’s term expired.
  • April 12, 2025: Deadline for application requests for vacancies.
  • April 21, 2029: Proposed expiration date for the new four-year terms if approved.

Next Steps

Approve the reappointment of Laurie de Koch and Rob Harbour to four-year terms expiring April 21, 2029.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Tressa Linquist - Conservation Futures Fund Citizen Oversight Committee (contacted members)
  • Mark McCauley - County Administrator
  • Tam Pokorny - Program Coordinator, Environmental Public Health (contact for application)

Appointment to Jefferson County Parks and Recreation Advisory Board (PRAB)

Topic Summary

The Jefferson County Parks and Recreation Advisory Board (JCPRAB) recommends the appointment of Diana Grunow to represent District No. 1 following her interview for one of two open positions.

Key Points

  • Two open positions were advertised in a local newspaper (the Leader) for District One representatives on the JCPRAB.
  • One application was received for the open positions.
  • Diana Grunow was interviewed by the JCPRAB at their April 3, 2025, regular meeting.
  • The JCPRAB unanimously voted to recommend the appointment of Diana Grunow for the District One position.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 3, 2025: Diana Grunow interviewed by JCPRAB.
  • April 21, 2025: Proposed start date for the term.
  • April 21, 2027: Proposed expiration date for the two-year term.

Next Steps

Approve the appointment of Diana Grunow to the Jefferson County Parks and Recreation Advisory Board representing District One.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Resignation from Peninsula Housing Authority

Topic Summary

Tom Brotherton submitted his resignation as the Jefferson County Representative on the Peninsula Housing Authority, effective April 16, 2025. The Board is requested to accept the resignation and sign a thank you letter for his service.

Key Points

  • Tom Brotherton resigned from the Peninsula Housing Authority position.
  • His resignation was effective April 16, 2025.
  • He was first appointed to the board on September 6, 2022.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • 2022-09-06: Original appointment date.
  • 2025-04-15: Letter of resignation submitted.
  • 2025-04-16: Resignation effective date.

Next Steps

Accept Tom Brotherton's resignation and sign the Thank You letter.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Tom Brotherton - Resigning Representative
  • Mark McCauley - County Administrator

Workshop on Public Facilities District (PFD)

Topic Summary

The County is holding a workshop to regroup and discuss next steps for a Public Facilities District (PFD) initiative, specifically concerning the aquatic facility design effort. This comes after the County cancelled a scheduled PFD Public Hearing due to the unsuccessful pursuit of a $250,000 state grant intended to fund the facility's design.

Key Points

  • A PFD Public Hearing scheduled for April 14th was canceled on April 11th.
  • The cancellation was triggered because the County did not receive a requested $250,000 state grant intended to fund the design of an aquatic facility.
  • The workshop aims to consult with community partners in the aquatic facility effort to discuss new options and possible next steps, specifically post-grant denial strategy.
  • The JAC Survey results, presented previously on April 7th, will not be the primary focus of this workshop but will be addressed in a separate workshop later.
  • Jefferson Aquatic Center President Diane McDade is listed as a resource for the workshop.

Financials

None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 7th: JAC Survey results presented.
  • April 14th: Brief discussion regarding the PFD occurred, committing to this workshop.
  • April 21, 2025, 2:30 p.m.: Workshop scheduled.
  • In the coming weeks: Separate workshop scheduled for JAC Survey results response.

Next Steps

Conduct the workshop.

Sources

  • Mark McCauley - County Administrator
  • Greg Brotherton - Commissioner Dist. No. 3
  • Diane McDade - Jefferson Aquatic Center President

DCD 2025 Land Use Fee Schedule Update

Topic Summary

The Department of Community Development (DCD) proposes adopting a resolution to update the 2025 Land Use Fee Schedule to align with recently adopted Short-Term Rental (STR) regulations and county code requirements, ensuring accurate cost coverage for services. Key proposed changes include adjusting the default review time for STR applications and adding new fees for Type II and Type III reconsideration requests.

Key Points

  • DCD, operating partially as an enterprise fund, must regularly update fees to ensure "adequate and accurate cost coverage" (JCC 3.80.040).
  • The fixed amount fees were last adjusted on January 1, 2025, following Resolution 47-0819-24R, based on JCC 3.80.030.
  • STR Application Fees: Due to increased complexity from Ordinance 03-0407-25 (amending STR regulations), DCD proposes adjusting the default review time for STR applications from one hour to two hours.
  • Reconsideration Fees: DCD recommends adding a default two-hour base fee for processing reconsideration requests for Type II and Type III decisions, as required by JCC 18.25.750(4) permitting such requests within 10 days.
  • Administrative/Clarity Changes: Other minor updates aim to improve clarity for the public by reducing acronyms and providing brief explanations.
  • Methodology (Resolution details):
    • Adds a CPIW adjustment of 2.2% (based on BLS data, September 2024).
    • Adds new base fees for: Short-Term Rental (5 Rooms or less) & Bed and Breakfast Residence; Reconsideration of a Type II decision; Reconsideration of a Type III decision.
    • Updates the base fee to reflect Hearing Examiner hours for Appeal of a Type II decision.
    • Eliminates the fee for Transient Rental, Vacation Rental, & Bed & Breakfast.
    • Clarifies that the proper fee for Unit Lot Subdivision depends on the process type.
  • Proposed Fee Schedule Changes (Specific Numerical Items):
    • Hourly Rate: $126 (BASE)
    • Reconsideration of a Type II decision: 2 HRS, $252 BASE, $294.00 TOTAL
    • Reconsideration of a Type III decision: 2 HRS, $350 BASE, $397.00 TOTAL
    • Short-Term Rental (5 Rooms or less) and Bed & Breakfast Residence (Type I): 2 HRS, $252 BASE, $294.00 TOTAL (this reflects the proposed one-hour increase mentioned in the staff analysis)

Financials

  • Updating fees improves operational efficiency by potentially reducing staff time overall and increasing revenue potential to cover costs.
  • Allowing additional review time for STRs upfront is expected to reduce subsequent enforcement costs by identifying potential issues earlier.
  • The proposed 2025 Fee Schedule "does not exceed the actual cost of providing the services for which those fees are charged."

Alternatives

The Board can set a public hearing to solicit public testimony, deliberate, and take final action on the proposed Resolution.

Community Input

None specified (Option to hold a hearing recommended).

Timeline

  • August 19, 2024: BoCC adopted the 2024 Community Development Fee Schedule (Resolution 47-0819-24R).
  • January 1, 2025: 2024 fee schedule fixed amount fees became effective.
  • April 7, 2025: BoCC adopted Ordinance 03-0407-25, amending STR development regulations.
  • April 21, 2025: Briefing and potential action scheduled.

Next Steps

The BoCC should consider adopting the attached Resolution to adjust the DCD Land Use Fee Schedule.

Sources

  • Josh Peters, AICP - Community Development Director
  • Greg Ballard - Development Code Administrator
  • Chelsea Pronovost - DCD Administrative Services Manager
  • Mo-chi Lindblad - Principal Planner
  • Phil Cecere - Building Official
  • Mark McCauley - County Administrator
  • JCC 3.80.030, JCC 3.80.040, JCC 18.25.750(4)
  • Resolution 47-0819-24R
  • Ordinance 03-0407-25

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