PACKET: Commissioners Meeting at Mon, Apr 14, 09:00 AM

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Washington State Department of Commerce Grant for Upper Hoh Road Repair (MP 9.8)

Topic Summary

Jefferson County Public Works seeks approval for a construction grant agreement with the Washington State Department of Commerce and the Office of the Governor (GOV) to fund emergency repairs on Upper Hoh Road at milepost 9.8. The road has been impassable since December 2024 due to storm damage, and this funding, sourced from the Governor’s Strategic Reserve Fund, is necessary to reopen the route, which is crucial for regional tourism and the local economy. The total project cost is $650,000, with the bulk covered by the state grant.

Key Points

  • Upper Hoh Road at milepost 9.8 became impassable in December 2024 due to storm damage.
  • The road closure cuts off access to the Hoh Rainforest, described as a major tourist attraction and a significant driver of the local and regional economy.
  • Usual federal funding sources from the Federal Highway Administration (FHWA) for these repairs have not materialized.
  • The purpose of the performance-based grant is to assist in emergency repair of public infrastructure through construction activities to retain permanent and tourism-related jobs in Washington State.
  • The grant recipient (Jefferson County Public Works) must provide up to five years of annual updates on the economic impact of the project at the DEPARTMENT'S request, including private sector employment and investment activity.
  • The project is subject to state prevailing wage law (Chapter 39.12 RCW).

Financials

  • Total Project Cost: $650,000.00
  • Funding Sources:
    • Strategic Reserve Fund (State Grant): $623,000.00
    • Other Funds (Private donations, secured): $27,000.00 (required matching funds)
  • Budget Allocation:
    • Design/Engineering/Planning: $32,000 (SRF: $30,000; Other Funds: $2,000)
    • Construction: $595,000 (SRF: $570,000; Other Funds: $25,000)
    • Other: $23,000 (SRF: $23,000)
  • The grant requires that a sum of ten (10) percent of Strategic Reserve grant funds ($62,300) shall be withheld until all final products are completed and accepted by the Department of Commerce (DEPARTMENT) and GOV.
  • At least 90% of awarded funds must be used for construction/equipment/land acquisition.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-12 (December): Upper Hoh Road became impassable due to storm damage.
  • 2025-03-26: Effective Date of the grant agreement (award date).
  • 2025-06-30: End date for completion of all work.
  • 2025-07-07: Deadline for submission of the final report on activities and final invoice voucher.

Next Steps

The Board is recommended to approve the grant agreement and sign both the hard copy and the DocuSign request for the Chair's signature, as requested by the Department of Commerce.

Sources

  • Monte Reinders - Public Works Director
  • Washington State Department of Commerce (DEPARTMENT)
  • Office of the Governor (GOV)
  • RCW 43.330.250 (Economic Development Strategic Reserve Account)

Declaration of Small Value Personal Property as Surplus

Topic Summary

The County Treasurer recommends approving a resolution to declare certain personal, capitalized assets from the Sheriff's Office and Public Works Department as surplus. Since the individual value of these items is less than $2,500, no public notice is strictly required by state law. Disposal methods include transfer to other agencies, sale at auction, or removal to recycling/transfer stations.

Key Points

  • Certain assets from the Sheriff’s Office and Public Works are no longer needed, are broken, worn out, obsolete, or outdated.
  • Public notice of intent to sell is not required because the total value of each item is less than $2,500.00 (per RCW 36.34.020(3)).
  • The list includes broken chainsaws, blowers (Public Works), and outdated/broken equipment such as a Polygraph Kit, Zebra Printer, game cameras, and Motorola scanners (Sheriff).
  • The legal basis for disposal includes RCW 36.16.145 (public auction sale by electronic media) and RCW 36.32.210 (inventory requirements).
  • Disposal options include transferring items to another department, agency, non-profit, the recycling center, or the Transfer Station, or including them for sale at a county auction if deemed worthy.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board is recommended to approve the resolution authorizing the disposal options and directing the Jefferson County Auditor to remove the listed equipment from the annual inventory.

Sources

  • Stacie Prada - Treasurer
  • Jefferson County Sheriff
  • Jefferson County Public Works
  • RCW 36.34.020 (Notice of intention to sell surplus property)
  • RCW 36.16.145 (Public auction sales by electronic media)

Hearing Notice for Surplus County Equipment and Vehicles

Topic Summary

The County is scheduling a public hearing regarding the intention to sell a list of surplus equipment and vehicles from various departments, as required by state law for property valued at $2,500 or greater. The list includes 39 distinct items, primarily vehicles (Crown Victorias, SUVs, heavy trucks) and maintenance equipment (John Deere, Swenson Sanders), some of which are wrecked or damaged.

Key Points

  • The public hearing is required by RCW 36.34.020 through RCW 36.34.090 to admit evidence for and against the sale/disposal of property.
  • Property for consideration includes vehicles and equipment from Public Works, WSU Extension, and Juvenile Services.
  • The list of 39 items includes:
    • One vehicle declared a total loss (2019 Dodge Durango, #956).
    • Heavy machinery (e.g., John Deere 410E, New Holland T6.155).
    • Multiple Ford Crown Victoria, Ford Explorer Interceptor, and Dodge Charger/Durango vehicles.
    • An Elgin Cross Wind J street sweeper (#814) noted for "Fuel System Issues."
    • Two Swenson Sanders (#671, #554) listed as Damaged or damaged not working.
  • Items declared surplus will be sold via online consignment services open to the public, such as GovDeals, Inc.
  • Notice of Sale will be posted as required by RCW 36.34.090 prior to items being offered for sale.

Financials

  • Proceeds from items sold will be returned primarily to the Equipment Rental and Reserve (ER&R) account unless the item was owned directly by an individual department.
  • None specified.

Alternatives

None specified.

Community Input

  • Written testimony is invited from April 14, 2025, through the end of the public hearing on April 28, 2025.
  • The public may view documents and testimony via the Laserfiche Web Portal.

Timeline

  • 2025-04-14: Notice of Intention to Sell Surplus Property request date. Start date for written testimony.
  • 2025-04-16 & 2025-04-23: Hearing Notice to be published in the official county newspaper.
  • 2025-04-28 (10:30 a.m.): Scheduled date for the public hearing.
  • Calendar Year 2025: Items declared surplus will be available at online consignment site(s) at various times.

Next Steps

The board is requested to approve the Hearing Notice for publication.

Sources

  • Stacie Prada - Treasurer
  • RCW 36.34.020-.090 (Statutory requirements for disposal of property)
  • RCW 36.34.040 (Requirement for public hearing)
  • RCW 36.34.090 (Requirement to post Notice of Sale)

Amendment to Interlocal Agreement for Pathology Services with Kitsap County

Topic Summary

The Jefferson County Coroner’s Office and the Kitsap County Medical Examiner seek approval for Amendment No. 1 to the Interlocal Agreement (ILA) for Pathology Services. This amendment extends the existing agreement, which governs the provision of pathology and death investigation services by Kitsap County to Jefferson County on an as-needed basis, until May 31, 2025, while the parties work on a replacement ILA.

Key Points

  • The original ILA (KC-432-20) became effective November 2, 2020.
  • The agreement allows Kitsap County to provide pathology services (including autopsies) for death investigations in Jefferson County pursuant to RCW 36.24.060.
  • Services are provided based on Jefferson County's needs and Kitsap County's available resources.
  • Jefferson County remains responsible for specific functions, including providing facilities/supplies for examinations, transportation of the deceased, providing and retaining photograph equipment, costs/storage/destruction of tissue samples, death investigation services, and disposition of the deceased’s personal property.
  • The "Term of Agreement" is extended to May 31, 2025, with all other terms remaining unchanged.

Financials

  • Compensation is paid at a per-service rate out of the Coroner Office’s budget.
  • Individual service fees charged by Kitsap County (representing actual cost):
    • Autopsy, case evaluation, report: $1,500.00
    • External examination: $600.00
    • Transcription services: $100.00
    • Histology cassette services: $100
    • Laboratory Services: $75-$100
  • Excluded (additional) services charged at actual cost when requested: Transportation services ($200 per incident), expert consultation, testimony, and external fees.
  • The current contract expenditure is noted as a "Per service rate."

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2020-11-02: Original ILA went into effect.
  • 2025-05-31: New termination date of the ILA under Amendment No. 1.

Next Steps

The Board is recommended to approve the attached amendment and designate David Bradley, Jefferson County Coroner, to sign on behalf of the county.

Sources

  • David Bradley - Coroner
  • RCW 36.24.060 (Coroner's responsibility for pathology services)
  • Kitsap County Medical Examiner (formerly Kitsap County Coroner)

Supplemental Agreement No. 2: Little Quilcene River Bridge Replacement

Topic Summary

The Board is requested to approve Supplemental Agreement No. 2 with Sargent Engineers, Inc., for the Little Quilcene River Bridge Replacement project (County Project No. 18020970). This supplement increases the total contract amount by $5,870 to cover the previously unforeseen preparation of legal descriptions for necessary temporary and permanent easements. The bridge replacement, which is federally funded, is critical because the bridge is currently structurally deficient and functionally obsolete, and Center Road is the county’s main north-south freight route.

Key Points

  • The Little Quilcene River Bridge (at Center Road MP 14.62) is classified as structurally deficient, functionally obsolete, and has load restrictions for single unit trucks.
  • Replacement is high importance for Jefferson County’s main north-south route for freight mobility and the traveling public.
  • Sargent Engineers, Inc., hired in 2022, is performing work on Plans, Specifications, & Estimates (PS&E) and permitting for the replacement.
  • The new scope of work is preparation of legal descriptions for temporary and permanent easements by subconsultant Skillings, Inc., which was not in the original scope.
  • Skillings, Inc. is tasked with preparing up to eight total legal descriptions for five parcels (three parcels need both temporary and permanent easements, one needs a permanent easement, and one needs a temporary easement).

Financials

  • Cost of Supplement No. 2: $5,870.
  • New Total Maximum Amount Payable (Original + Supp. 1 + Supp. 2): $535,138.
  • Funding Source: 100% funded by Federal Highway Administration (FHWA).
  • No direct non-salary costs are associated with Supplement No. 2.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021: Federal funding for bridge replacement awarded.
  • 2022: Sargent Engineers hired for bridge design.
  • 2026-12-31: Completion Date for the project agreement.

Next Steps

Public Works recommends that the Board execute all three originals of the Supplemental Agreement and return two to Public Works for further processing.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager
  • Sargent Engineers, Inc. (Consultant)
  • Skillings, Inc. (Subconsultant responsible for legal descriptions)

Supplemental Agreement No. 2: SR 19 Rhody Drive Pedestrian-Bike Improvements

Topic Summary

Public Works is requesting approval for Supplemental Agreement No. 2 with the Washington State Department of Transportation (WSDOT) to obligate an additional $141,300 in state grant funds for the SR 19 Rhody Drive Pedestrian-Bike Improvements - South Segment project. The increased funding is derived from the Connecting Communities Pilot Program (CCPP) and is entirely dedicated to the Preliminary Engineering (PE) phase, enabling JCPW to use consulting and staff resources to prepare design and construction bid documents.

Key Points

  • The project is Item No. 8 in the officially adopted 2025-2030 Transportation Improvement Program (TIP).
  • Improvements will cover 0.62 miles along SR 19, from Center Road (MP 8.94) to West Valley Road (MP 9.56) in Chimacum.
  • The project includes ADA accessible sidewalks, a bicycle lane, and a pedestrian-bike bridge across Chimacum Creek.
  • The project is part of a plan to establish pedestrian and bicycle connectivity in the Chimacum/Hadlock area.
  • The supplemental agreement allows JCPW to obligate (use) the additional state grant funds for reimbursement of PE phase expenses.

Financials

  • Prior CCPP Grant amount (awarded March 2024): $260,000.00
  • Additional CCPP Grant amount (awarded January 2025): $141,300.00
  • New Total CCPP Grant amount: $401,300.00
  • Funding Source: 100% State WSDOT Connecting Communities Pilot Program (CCPP) grant funds for PE phase.
  • Total Estimated Project Cost (Original + Supp. 2): $535,930.00, broken down into:
    • Agency Funds: $23,737.00
    • State Funds (CCPP): $360,100.00
    • Federal Funds (TAP): $152,093.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-03: JCPW obtained the initial CCPP grant ($260,000).
  • 2025-01: WSDOT awarded the additional CCPP grant amount ($141,300).
  • 2029-12-31: Project Agreement End Date.
  • Note: Costs incurred after the end date are ineligible for federal reimbursement.

Next Steps

Public Works recommends that the Board execute both originals of the Local Agency Agreement Supplement No. 2 with WSDOT.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Wayand - Project Manager
  • Washington State Dept. of Transportation (WSDOT)
  • Connecting Communities Pilot Program (CCPP)

Stipend and Bylaw Update for Intellectual and Developmental Disabilities Advisory Board (IDDAB)

Topic Summary

Jefferson County Public Health requests approval of a resolution that allows the Intellectual/Developmental Disabilities Advisory Board (IDDAB) to provide a modest stipend to qualifying appointed board members, specifically the "self-advocate" position. This change, authorized by state law (RCW 43.03.220), is intended to remove financial barriers, increase representation of marginalized groups, and encourage participation by individuals with "direct lived experience" or those defined as "low income."

Key Points

  • The resolution is necessary because current IDDAB bylaws prohibit member compensation.
  • RCW 43.03.220 authorizes compensation for members of part-time boards like IDDAB, which is legislatively established by RCW 71A.14.020 and functions in an advisory capacity.
  • Legislative findings (2022, 2024) support this action to include individuals with lived experience who are disproportionately impacted by government decisions and are often unrepresented in policy making.
  • The Advisory Board has experienced difficulty recruiting and retaining certain categories of appointed members, specifically groups like self-advocates.
  • Definitions consistent with RCW 43.03.220 are adopted:
    • "Direct lived experience" - direct personal experience in the subject matter.
    • "Low income" - an individual whose income is not more than 400% of the federal poverty level, adjusted for family size.
  • The Advisory Board By-Laws, previously updated May 2, 2024, require updating to allow for these stipends.

Financials

  • Stipend Amount: $50 dollars per meeting attended for qualifying Advisory Board members.
  • The stipend is intended to help compensate for time and cover approved expenses related to their service.
  • The cost benefit analysis states the stipend is "modest."

Alternatives

None specified.

Community Input

  • The IDDAB voted to recommend approval of the resolution at their regular meeting on March 25, 2025.

Timeline

  • 2025-03-25: IDDAB voted to recommend the resolution.
  • Upon adoption: The resolution is effective immediately.

Next Steps

JCPH management requests approval of the resolution to provide the stipend and adopt the updated bylaws.

Sources

  • Apple Martine - Director, Jefferson County Public Health
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator
  • Washington State Legislature (RCW 43.03.220, RCW 71A.14.020, RCW 71A.14.040)

Appointment of Housing Task Force (HTF) Members

Topic Summary

The Housing Fund Board (HFB) has recommended, and the Board of County Commissioners (BOCC) is asked to approve, the appointment of nine members to the Housing Task Force (HTF). These appointments fulfill specific categorical roles within the HTF, with terms intended to run for one year.

Key Points

  • Nine individuals are recommended for appointment to the Housing Task Force (HTF) by the Housing Fund Board (HFB).
  • Appointed members represent functional/organizational roles:
    • Ajay Mohan: Behavioral Health Administrative Service Organization or Managed Care Organization
    • Cameron Jones: A By and For Organization within Local Government Jurisdiction
    • Michael Moore: Emergency Shelter Operators and Permanent Supportive Housing Providers and Operators
    • Viola Ware: Emergency Shelter Operators and Coordinated Entry Staff
    • Cheryl Weinstein: Domestic Violence/Sexual Assault Shelter and Housing Providers
    • Julia Cochrane: Homeless Outreach Providers
    • Sarah Martinez: Rental Subsidy Administrators
    • Adrian Smith: Planning Staff/Commission Members (City and County)
    • Kellen Lynch: Affordable Housing Developer

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-04-14: Recommended start date for the one-year term.
  • 2026-04-14: Term expiration date.

Next Steps

Approve the letters for the newly appointed Housing Task Force members.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Housing Fund Board (HFB)

Professional Services Agreement for Juvenile Sex Offender Treatment (SSODA)

Topic Summary

Jefferson County Juvenile Services requests approval of a Personal Service Agreement with Joseph Jensen, PhD, SOTP (Sex Offender Treatment Provider), to provide evaluation and treatment services for youth sentenced under the Special Sex Offender Disposition Alternative (SSODA). The agreement is funded by the CJS Block Grant and has a maximum payment threshold of $16,415.

Key Points

  • The contractor (Joseph Jensen, PhD) will provide assessment, amenability, and treatment services for youth sentenced under the SSODA option and under the jurisdiction of Juvenile Court.
  • Services include conducting treatment evaluations, developing recommendations/treatment plans, providing individual/family/group treatment, reporting progress quarterly to probation staff, and measuring ongoing risk to the community.
  • Treatment must incorporate curriculum known as best practices for sexually aggressive youth and be designed using Cognitive Behavioral Treatment (CBT).
  • The treatment curriculum must address offense clarification, boundaries, consent, triggers, victim empathy/restoration, and relapse prevention.
  • The therapist must maintain current licensing and certification with Chapter 246-930 WAC.
  • The contractor agrees to provide for two (2) annual polygraph exams for each client in treatment, if needed.
  • If expected or actual funding from a source (like the CJS Block Grant) is withdrawn, reduced, or limited, the County may terminate the contract.
  • The County will not make payment for treatment for a client if the provider did the assessment, unless prior approval is granted by the Juvenile Department.

Financials

  • Total Maximum Compensation: Not to exceed $16,415.00 (Expenditure).
  • Funding Source: CJS Block Grant funds and Juvenile Services ongoing funding through DCYF.
  • Compensation Rates:
    • Assessments: $1,275 each
    • Quarterly Report Preparation: $100 per hour
    • Individual/Family Counseling: $100 per hour
    • Group Counseling: $45 per hour
    • Polygraph Exams (Annual): $150 each
    • Polygraph Exams (Historical): $250 each
    • Other services (if requested by Juvenile Dept.): $150 per hour

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-04-01: Agreement commencement date (start date for services).
  • 2028-12-31: Agreement termination date.

Next Steps

The Board is recommended to approve the agreement and sign three originals.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Joseph Jensen, PhD, SOTP (Contractor)
  • CJS Block Grant (Funding Source)
  • DCYF (Funding Source)
  • RCW 4.24.115 (Indemnification statute)
  • WAC 246-930 (Licensing requirements)

Agreement for GPS Monitoring System VCheck24 Services (Juvenile Services)

Topic Summary

Jefferson County Juvenile and Family Court Services seeks approval for an agreement with Ascentic Holdings LLC (VCheck24) for a GPS monitoring system. This service provides a detention alternative or enhanced pre-trial monitoring for juvenile probation clients, offering continuous GPS tracking, random and scheduled video check-ins, and instant alerts for restrained zone violations.

Key Points

  • The VCheck24 GPS monitoring system provides an alternative to standard detention or supplementary structure prior to the need for detention.
  • The service will be ordered by the Superior Court Judge and monitored by Juvenile Services.
  • Monitoring capabilities include: continuous GPS location tracking, instant alerts for violations of GPS restrained zones, and random/scheduled video check-ins using verbal and facial recognition.
  • Using VCheck24 allows certain youth to remain in Jefferson County during a period of sanction and continue their case management plan and services.
  • Juvenile Services acknowledges that the service should be reserved for clients who are minimal flight risks and minimal risks for commission of crimes or torts.
  • Provider stipulates that the app requires the customer (County) to comply with all applicable laws, including the Children’s Online Privacy Protection Act’s prohibition on monitoring children under 13.
  • The data generated by the app, including historic location tracking, is owned exclusively by the Provider, though access must be granted to the County for a period of six years, or longer if required by law.

Financials

  • Expenditure Rate: $1.95 per day per client ("as needed").
  • This is a "lesser budget impact" than standard detention at Kitsap Youth Center.
  • Active Client Rate (per attached price schedule): $1.00/day per active VCheck24 monitoring client.
  • BrAC Check Daily Rate Per Active Client: $2.00/day.
  • The rate is guaranteed for the initial Term but may change upon renewal following a 30-day notice.
  • BACtrack Mobile Device: $120.00/device.
  • BACtrack Mobile Device Recalibration Fee: $25.00/recalibration.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Initial Term: One year, automatically renewable for additional successive one-year terms, for a total term of no more than five years.
  • 2025-04-03: Commencement Date of the Agreement.

Next Steps

Juvenile and Family Court Services requests approval of the agreement.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Ascentic Holdings LLC (VCheck24) - Provider
  • Mark McCauley - County Administrator
  • RCW 4.24.115 (Indemnification statute)

Approval of Superior Court Jury Fees

Topic Summary

The Board of County Commissioners is requested to approve the payment of Superior Court Jury Fees totaling $6,849.70 for services rendered in March and early April 2025. These costs cover mileage and per diem payments for jurors serving in a recent Superior Court Case.

Key Points

  • Jury costs are for Jefferson County Superior Court; District Court had zero jury trials in March 2025.
  • The fees cover the period of March 24th - April 3rd, 2025, for Case # 20-1-00017-110.
  • The costs cover the mileage rate and $15.00 per day for the reporting jurors.

Financials

  • Total Amount: $6,849.70 (Voucher amount shows $16,849.70 but requested amount in Agenda Request is $6,849.70 - Ambiguity Flag: Discrepancy between stated total in Agenda Request ($6,849.70) and voucher total ($16,849.70)).
  • Fiscal Impact: $6,849.70 to the County.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-03-24 to 2025-04-03: Period of service for the paid jury fees.

Next Steps

That the Board of County Commissioners approve payment of Superior / District Court Jury Fees.

Sources

  • Ann Kolbe - District Court Jury Manager
  • Superior Court Administrator

Addendum to Jefferson County Fairgrounds Operating Contract

Topic Summary

Jefferson County Fair Association (Fair Association) is seeking authorization and approval of an Addendum to its Operating Agreement to proceed with the demolition of existing inoperable stables and the installation of new stables in the same location at the Fairgrounds. The entire capital improvement project is funded by a Washington State Department of Agriculture (WSDA) grant intended for health or safety improvements to agricultural fair facilities.

Key Points

  • The Fair Association and the County entered into the Operating Agreement on June 24, 2024, which governs the management and operation of the Fairgrounds.
  • The City of Port Townsend has already issued a permit for Shed & Stable Removal/Demolition.
  • The project is defined as the "shed & stable removal/demolition and installation of a new structure."
  • The purpose of the project is to improve operations and safety at the Fairgrounds.
  • Section 4.12 of the Operating Agreement requires a separate written agreement to install any structure or improvement.
  • Section 4.14 requires prior written approval by the County of any proposed changes in Fairgrounds Operation.
  • The Acting County Administrator provided written authorization for the demolition portion of the project.
  • The Fair Association, as the operator, is responsible for managing risks and hazards at the Fairgrounds to the satisfaction of the County Administrator (Section 4.9).
  • The County provides $100,000 annually to the Fair Association for 2023, 2024, 2025, and 2027 (Section 6.2 of the Operating Agreement).
  • Under the Operating Agreement, the Fair Association keeps revenue generated from cell antenna long-term leases during the term (Section 8).

Financials

  • Fiscal Impact: None specified to the County.
  • Funding Source: All costs for the project will be funded by a grant identified as Grant Agreement Number: K5055, provided by the Washington State Department of Agriculture (WSDA).
  • The grant, pursuant to RCW 15.76.165, funds capital improvement projects for health or safety improvements to agricultural fair facilities.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-06-24: Original Fairgrounds Operating Agreement executed.
  • 2025-05-31: Termination date of the WSDA Grant (K5055).
  • 2027-12-31: Termination date of the Operating Agreement, unless extended.

Next Steps

Approve the Addendum to the Operating Agreement for the installation of the new structure.

Sources

  • Shawn Frederick - Central Services Director
  • Monte Reinders - Acting County Administrator
  • Jefferson County Fair Association (Fair Association)
  • Washington State Department of Agriculture (Grant Funder)
  • RCW 15.76.165 (Grant funding statute for fairgrounds capital improvement)

Marine Resources Committee (MRC) Annual Report Update

Topic Summary

The Marine Resources Committee (MRC) provided its 2024 Annual Report to the Board of County Commissioners (BOCC), detailing its advisory and hands-on efforts supporting marine and nearshore habitat protection, restoration, and education. The total value of resources utilized in 2024 was estimated at $277,318, largely supported by federal and state grants from the Northwest Straits Commission (NWSC). The MRC is working on current projects and developing new initiatives while seeking part-time staff support.

Key Points

  • The MRC functions as an advisory committee to the BOCC and holds monthly public meetings.
  • The MRC conducted several monitoring projects:
    • Bull kelp monitoring at 1 site (East Bed, North Beach, 9th year) showing a healthy bed.
    • Forage fish spawning surveys at 2 sites (Dabob Bay, 4th year; Quilcene Marina, 1st year), documenting Surf Smelt and Sand lance eggs at Dabob Bay.
    • Storm surge monitoring at 2 sites (Salmon Club & Chetzemoka Park).
  • Restoration and Protection Activities:
    • Eelgrass/shellfish protection no-anchor zones saw 95% boater compliance at Port Townsend (PT) during the 14 days monitored. Regular maintenance was performed at Port Hadlock (PH) and PT.
    • Olympia oyster restoration continued at Lagoon site (8th year) and Powerlines site in Discovery Bay (10th year), with an estimated 111,500 oysters in the plot at the latter site and signs of natural recruitment.
    • Rain garden maintenance was performed on 5 sites out of 19 total rain gardens in the County.
  • Education and Outreach accounted for 1,823 direct contacts and workshops on topics like Searching for Seaweed, Digging for Dinner, and Crabbing 101.
  • MRC members and community volunteers contributed 2,246 volunteer hours in 2024, valued at $78,318.

Financials

  • Total 2024 Project Value: $277,318.
  • Funding Breakdown:
    • NW Straits Commission (WA State + EPA + NOAA funds): $194,000 (State 23%, Federal 47%)
    • Volunteer time (Estimated at $34.87/hr): $78,318 (28%)
    • Community in-kind match (Est.): $5,000 (2%)
  • Total Commission funds invested in Jefferson County since 1999: $2,310,000.
  • Current 2025 Funding (Jan 1 – Dec 31, 2025): $194,000.
  • Proposed Next 2-year funding cycle (Oct 2025 – Dec 2027): Up to $199,000 per year.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024: Year of activities reported in the Annual Report.
  • 2025 (by July): Goal to have a part-time MRC support staff hired.
  • 2025-10 to 2027-12: Next 2-year funding cycle (proposed).

Next Steps

The Board is recommended to listen to the staff presentation and provide feedback.

Sources

  • Katie Kowal - MRC Coordinator, WSU Extension
  • Betsy Carlson - MRC Chair
  • Bryan DeCaterina - MRC Member
  • NW Straits Commission (Funding/Source)

Proclamation: Public Safety Telecommunicators Week (April 13-19, 2025)

Topic Summary

The Board of County Commissioners will consider a proclamation designating the week of April 13-19, 2025, as Public Safety Telecommunicators Week in Jefferson County. The proclamation recognizes 9-1-1 telecommunicators for their essential role as radio lifelines, their responsibility for public warnings, and their prompt, effective response that has saved countless lives.

Key Points

  • The week is aimed at honoring and thanking telecommunications personnel in the public safety community.
  • 9-1-1 telecommunicators answer calls from those in distress 24/7.
  • They serve as radio lifelines for police officers, firefighters, and emergency medical personnel.
  • They are responsible for public warnings including AMBER alerts, earthquakes, tsunamis, and hazardous materials releases.

Financials

  • No fiscal impact to Jefferson County.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-04-13 to 2025-04-19: Proposed duration of the Public Safety Telecommunicators Week.

Next Steps

Approve the Proclamation.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Bret Black - Fire Chief (listed as attendee for agenda item)
  • Thomas Olson - Police Chief (listed as attendee for agenda item)

Generated On: 2025-11-06 17:20:48.815324-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/