MEETING: Commissioners Meeting at Mon, Apr 14, 09:00 AM

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MEETING DATE: 2025-04-14 09:00:39-07:00

Public Safety Telecommunicators Week Proclamation

Metadata

  • Time Range: [00:59:01.000–01:08:04.000 (Part 2)]
  • Agenda Item: Proclamation
  • Categories: public safety, operations, personnel

Topic Summary

The Board adopted a proclamation declaring April 13-19, 2025, as Public Safety Telecommunicators Week in Jefferson County, recognizing 9-1-1 dispatchers for their continuous, demanding work as the first and last responders in emergency events. Representatives from JeffCom 911 highlighted the challenges faced by the staff, including severe staffing shortages requiring long overtime shifts in previous years, emphasizing the importance of mental health resilience and respect for the telecommunicators.

Key Discussion Points

  • Matt (JeffCom 911 representative) noted that 911 telecommunicators are available around the clock, working nights, weekends, and holidays, and that staffing shortages forced them to work up to 29 consecutive 12-hour shifts in recent years (01:00:05.000–01:00:22.000, Part 2).
  • The agency is currently staffed at 10 out of 12 positions, leading to a better work-life balance (01:00:22.000–01:00:41.000, Part 2).
  • Chief Black (Fire Chief, East Jefferson Fire District 1, and JeffCom board member) echoed the importance of the staff increase and praised the strides made regarding mental health and resilience of the dispatchers, noting that East Jefferson Fire is copying the same contractor (01:02:18.000–01:02:41.000, Part 2).
  • Chief Black clarified that dispatchers are "the first and the last" responders in a 911 event, dealing consistently with tragedy in real-time (01:02:56.000–01:03:23.000, Part 2).
  • Commissioner Brotherton noted that Matt deserves credit for bringing in counseling "as a matter of course," contributing to the nearly fully staffed environment and top-to-bottom respect at JeffCom (01:07:07.000–01:07:35.000, Part 2).
  • Commissioner Brotherton recommended that the other commissioners visit the 911 center, emphasizing that dispatchers are the "first first responders" (01:07:35.000–01:07:48.000, Part 2).

Public Comments

No public comment specific to this proclamation was provided.

Supporting Materials Referenced

  • The Proclamation recognizes the roles of 911 telecommunicators, as aligned with the Washington State chapters of APCO and NENA.

Financials

  • No fiscal impact to Jefferson County (Per Supporting Materials).

Alternatives & Amendments

  • Motion: To adopt the proclamation as read (01:05:40.000–01:05:42.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: Proclamation declaring April 13-19, 2025 as Public Safety Telecommunicators Week was adopted.
  • Vote: Unanimous (01:05:42.000, Part 2).
  • Next Steps:
  • - Commissioners Eisenhower and Brotherton: Schedule time to visit and observe a shift at the JeffCom 911 center (01:01:41.000–01:02:09.000, Part 2).

Discussion on Jefferson County Aquatic Center and PFD Hearing Cancellation

Metadata

  • Time Range: [00:05:47.000–00:08:32.000 (Part 2), 00:21:37.000–00:25:43.000 (Part 2), 00:32:00.000–00:50:43.000 (Part 2)]
  • Agenda Item: Not Stated (Public Comment/Commissioners' Response)
  • Categories: recreational services, planning, budgeting

Topic Summary

The Board addressed the recent cancellation of the Public Facility District (PFD) hearing for a proposed aquatic center and received an updated plan from the Jeffco Aquatic Coalition (Jack). The cancellation was triggered by the failure to secure expected legislative grant funding. Jack requested the BOCC proceed with the PFD formation vote once sufficient private funds are raised for a comprehensive work plan, and simultaneously organize a citizen-led stakeholder engagement group to discuss preliminary site plans at the Chimacum Creek Primary School parcel. Commissioners welcomed the new plan, asserting that the delay was necessary to build a stronger foundation for the project.

Key Discussion Points

  • Jeffco Aquatic Coalition (Jack) Requests: Diane McDade requested the BOCC move forward with a vote on PFD formation only after sufficient private funds are raised to secure a strong work plan, administrative, and operating costs. Jack has already raised $125,000 for this effort (00:06:23.000–00:07:18.000, Part 2).
  • McDade also suggested the commissioners immediately support a citizen-led community stakeholder engagement group, including representatives from Chimacum School District, Jefferson County Library, Jefferson Transit, and Tri-Area neighborhood leaders, to discuss preliminary site plans for the 10-acre Chimacum Creek Primary School parcel (00:07:30.000–00:07:53.000, Part 2).
  • Cancellation Justification: Commissioner Brotherton stated the hearing was canceled because the county "did not receive the local project funding that we had requested" (00:48:04.000–00:48:08.000, Part 2). Commissioner Eisenhower said the failure to get state money for design funds created a "gap" and that postponing the PFD was appropriate to prioritize building the foundation (00:39:15.000–00:39:52.000, Part 2).
  • Survey Data Support: Commissioner Eisenhower rejected claims the survey was biased, stating it was "exceptionally executed" and found that "over 60% of the people said they would be willing to entertain a sales tax" for the community asset (00:39:52.000–00:40:18.000, Part 2).
  • Open Meetings Act Concerns: Tom Tirsch questioned if the cancellation was properly noticed under the Open Public Meetings Act (OPMA), as it was not published in the PT Leader, the newspaper of record (00:33:11.000–00:33:17.000, Part 2). Commissioner Brotherton responded that Legal services notified the paper on Thursday or Friday last week, as soon as they knew, and noted there is no 24-hour notice requirement for canceling a meeting, unlike noticing one (00:43:43.000–00:50:21.000, Part 2).
  • Momentum and Next Steps: Commissioner Eisenhower said the new plan is not "losing momentum," but pivots ("pirouettes") to figure out how to harness it, and expressed excitement to serve on the Jack work group (00:41:14.000–00:41:30.000, Part 2).

Public Comments

  • Diane McDade (Jack President): Advocated for a PFD vote once sufficient private funds ($125,000 already raised) support a strong work plan and suggested immediate formation of a citizen-led stakeholder engagement group for site planning (00:06:23.000–00:08:23.000, Part 2).
  • Maggie [Mitchell]: Complained about the 209A Monroe Street shelter's poorly rated subcontractor (Bayside), alleging issues with broken men's bathrooms, bullying toward disabled, female, and LGBTQ+ consumers, and the wrongful expulsion of a consumer with a severe head injury who needed agency help (00:08:41.000–00:11:57.000, Part 2).
  • Jane Armstrong (Jack Board): Praised the survey as a current reflection of strong public interest in an aquatic center. Emphasized that public pools act as a "great equalizer" and build community for all ages and medical conditions (00:12:18.001–00:15:02.000, Part 2).
  • Kendra Mirasol (Port Townsend Resident/Lifeguard): Shared personal support for the pool as a critical community safety, health, and wellness aspect, praising the county's decision to select Port Hadlock and connect with Jack; she requested clear accountability and constant communication (00:15:41.000–00:17:47.000, Part 2).
  • Gene Ball (Online Commenter): Asserted that the lack of grant funding protected the county from a "self-inflicted wound" and alleged the survey used "misleading and biased data" to substantiate the claim that 61.5% would support a countywide tax hike, calling it "insulting" (00:21:37.000–00:22:20.000, Part 2). She also suggested the Commissioners support the resort development in Brennan because its two pools would be open to the public without taxpayer dollars (00:22:30.000–00:22:43.000, Part 2).
  • Corey Henry (Local Resident): Expressed strong support for the aquatic center, noting 10 years as a patron and lifeguard. He emphasized the loss of momentum due to delay and advocated for the immediate creation of a PFD (00:24:14.000–00:25:39.000, Part 2).
  • Mary Janelle (Jack Board/Survey Subcommittee): Encouraged the commissioners to support Diane McDade's proposal, citing the fast and strong work of the survey committee and stating that pools promote fitness, safety, social connections, and support local economies (00:25:54.000–00:28:21.000, Part 2).
  • Tom Tirsch (Online Commenter): Questioned at which public meeting the decision was made and voted on to cancel the PFD hearing, repeating concerns about the lack of proper public notification (00:32:00.000–00:33:17.000, Part 2).

Supporting Materials Referenced

No supporting materials were explicitly referenced for this discussion; however, the ongoing aquatic center survey results and state grant funding denial were cited as context for the decision.

Financials

  • The Jeffco Aquatic Coalition has raised $125,000 privately (00:07:18.000, Part 2).
  • Legislative funding for design work was requested but not received (00:39:15.000, 00:48:04.000, Part 2).
  • Commissioner Eisenhower estimated required PFD design funds at either $60,000 or $120,000, depending on the type of election (00:41:59.000, Part 2).

Alternatives & Amendments

  • Alternative Plan: Jack proposed postponing the PFD formation vote until adequate private funding supports the plan, while simultaneously beginning stakeholder engagement on site plans (00:06:23.000–00:08:23.000, Part 2).
  • Motion to Cancel: No formal motion to cancel the hearing was noted, but the Chair made the decision based on internal partner input (00:48:55.000–00:49:12.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: The PFD hearing was canceled (deferred) to allow time to develop a new funding and planning approach following the failure to secure local project funds. The Board expressed support for the Jack coalition's revised plan.
  • Vote: No vote was taken on the cancellation or the new plan.
  • Next Steps:
  • - Commissioner Brotherton and Eisenhower: Follow up with the shelter operator (Bayside) regarding the allegations of poor conditions and consumer bullying (00:45:45.000–00:46:05.000, Part 2).
  • - BOCC: Need to reschedule a workshop to discuss the new aquatic center schedule and landscape (00:42:30.000–00:42:43.000, 00:48:55.000–00:49:12.000, Part 2).

Status of West End Road Repairs (Upper Hoh and South Shore)

Metadata

  • Time Range: [00:18:27.000–00:21:26.000 (Part 2), 00:46:05.000–00:46:46.000 (Part 2), 00:50:43.000–00:51:41.000 (Part 2), 00:58:13.000–00:58:41.000 (Part 2)]
  • Agenda Item: Not Stated (Public Comment/Commissioners' Response)
  • Categories: infrastructure, disaster recovery, public safety

Topic Summary

The Board provided updates on West End road repairs following public inquiry. Repair work on Upper Hoh Road began today, with completion expected in about a month, leveraging a recently approved state Commerce grant. However, the South Shore Lake Quinault road repair has stalled, despite the county being extended under the "bomb cyclone" emergency declaration, due to communication issues between WSDOT and the Federal Highway Administration (FHWA). The FEMA rejection of $34 million in bomb cyclone funds was also noted as disappointing.

Key Discussion Points

  • Upper Hoh Road Repair: The repair contract is part of today's consent agenda, and work is reported to be starting today, expected to take about one month to complete (00:50:43.000–00:50:48.000, Part 2; The Supporting Materials confirm the grant funds for this).
  • South Shore Lake Quinault Road: Commissioner Brotherton reported that there is "no progress at all" on the pathway to repair, citing an ongoing issue where WSDOT and FHWA are playing "hot potato" despite Jefferson County being included in the extended bomb cyclone emergency (00:51:03.000–00:51:36.000, Part 2).
  • FEMA Rejection: Commissioner Eisenhower reported that FEMA has rejected the $34 million in "bomb cyclone" funds, which impacts federal highway access funds for South Shore, Lake Canal Road (00:46:19.000–00:46:31.000, Part 2).
  • Park Service Update: Ed Bowen informed the Board that the Park Service installed a temporary bridge over the culvert on the main bridge, and the road is now clear all the way through Graves Creek to the Enchanted Valley trailhead (00:18:43.000–00:19:20.000, Part 2).

Public Comments

  • Ed Bowen (West Jefferson Resident): Requested an update on Upper Hoh Road (work expected to start today) and South Shore Road. Noted the need for a traffic sign upstream of the washout on South Shore Road and suggested a joint commissioner meeting in the Lake Quinault area with Grays Harbor commissioners (00:18:27.000–00:20:17.000, Part 2).
  • Gene Ball: Requested updates on South Shore Quinault and Hoh washouts (00:21:12.000–00:21:26.000, Part 2).

Supporting Materials Referenced

  • Upper Hoh Road Repair contract is on the consent agenda. The contract is supported by a $623,000 WSDOT Strategic Reserve Fund grant, with an end date for work completion of June 30, 2025.

Financials

  • FEMA rejected $34 million in "bomb cyclone" funds (00:46:19.000–00:46:31.000, Part 2).
  • The contract for Upper Hoh Road repair is funded by a $623,000 state grant from the Strategic Reserve Fund (Implicitly by linking to Consent Agenda and Supporting Materials).

Alternatives & Amendments

  • No alternatives discussed for the repair process, but the Board is continually seeking alternative avenues for South Shore funding.

Outcome, Vote, and Next Steps

  • Decision: No vote was taken on this informational topic. The contract for Upper Hoh Road repair was approved via the Consent Agenda (00:58:48.000–00:58:53.000, Part 2).
  • Vote: N/A.
  • Next Steps:
  • - Public Works/BOCC: Provide a Public Works update next week regarding West End roads (00:46:05.000–00:46:21.000, Part 2).
  • - BOCC: Continue pushing WSDOT and FHWA to communicate and advance the South Shore Lake Quinault repair (00:51:07.000–00:51:30.000, Part 2).

Request for Policy Amendment to Support New Crossing Co-Housing Project

Metadata

  • Time Range: [00:28:32.000–00:31:43.000 (Part 2), 00:37:39.000–00:38:07.000 (Part 2), 00:46:49.000–00:47:34.000 (Part 2), 00:52:51.000–00:53:33.000 (Part 2)]
  • Agenda Item: Not Stated (Public Comment/Commissioners' Response)
  • Categories: land use, affordable housing, ordinances

Topic Summary

The Board received a request from Denise Shepard, representing the New Crossing co-housing group, to amend the Planned Rural Residential Development (PRRD) rule regarding non-conforming lots. The proposed development aims to build eight affordable, multi-generational, energy-efficient homes on a forested parcel. Commissioners expressed enthusiasm for the innovative, light-on-the-land development and committed to reviewing the requested rule amendment.

Key Discussion Points

  • The New Crossing co-housing project is for affordable, multi-generational housing in Port Townsend which would build eight homes with shared infrastructure, eliminating sprawl and reducing impact on the land (00:29:11.000–00:31:36.000, Part 2).
  • Density Shepard requested the County find "enough flexibility in the PRRD rule" and proposed an amendment regarding non-conforming lots to allow the project to move forward (00:30:08.000–00:30:33.000, Part 2).
  • Commissioner Eisenhower was "thrilled" to hear the update and stated she would "absolutely now go study it and try to understand your question" (00:37:56.000–00:38:03.000, Part 2).
  • Commissioner Brotherton called this the kind of development going "light on the land" and "leaning into community" that the County should encourage with its regulations (00:53:05.000–00:53:21.000, Part 2).

Public Comments

  • Denise Shepard (New Crossing Co-Housing): Provided details on the affordable, multi-generational project (ages 9 to 95) and requested an amendment to the PRRD rule regarding non-conforming lots to permit the co-housing project (00:28:39.000–00:31:43.000, Part 2).

Supporting Materials Referenced

None referenced.

Financials

  • No specific financial figures were discussed beyond the fact that delays drive up costs for the project (00:29:37.000–00:29:56.000, Part 2).

Alternatives & Amendments

  • Proposed Amendment: Denise Shepard is "offering an amendment to the PRRD rule regarding non-conforming lots" (00:30:20.000–00:30:33.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was informational.
  • Vote: N/A.
  • Next Steps:
  • - Denise Shepard: Email the Board (jeffc at co.jefferson.wa.us) with the specific details of the project and the issue with the PRRD rules (00:47:17.000–00:47:34.000, 00:53:21.000–00:53:33.000, Part 2).
  • - Commissioner Eisenhower: Study the PRRD rule to understand the concern (00:37:56.000–00:38:03.000, Part 2).

Metadata

  • Time Range: [00:53:47.000–00:58:53.000 (Part 2)]
  • Agenda Item: Consent Agenda
  • Categories: infrastructure, finance, contracts, personnel, budgeting, permits

Topic Summary

The Board unanimously approved the Consent Agenda, which included several time-sensitive items such as two road improvement agreements, two Juvenile Services contracts, an amendment for fairgrounds horse stalls funded by a state grant, and the approval of the initial Housing Task Force appointments. Significant discussion points were raised regarding the urgency of the fairgrounds grant funding and key infrastructure milestones achieved.

Key Discussion Points

  • Fairgrounds Update: Commissioner Brotherton expressed gratitude for staff (Monty Rinders, Philip, Carly Mishko, Sean Frederick) who worked quickly to amend the Fairgrounds Operating Agreement, allowing the use of grant dollars for health/safety improvements (new horse stalls) required to be spent by May 31st (00:55:07.000–00:56:25.000, Part 2).
  • Housing Task Force (HTF) Appointments: Commissioner Brotherton noted the importance of the initial appointments to the HTF, expressing hope that the HTF will "create a plan that is more of... a project plan. Playbook, marching orders... To-do list" around affordability and homeless housing (00:56:41.000–00:57:16.000, Part 2).
  • Road Improvement Milestones: Commissioner Eisenhower expressed excitement about the SR-19 Rhody Drive Pedestrian-Bike Improvements, and Commissioner Brotherton especially noted gratitude for the inclusion of the Upper Hoh Road railroad repair (00:58:06.000–00:58:41.000, Part 2).
  • Surplus Vehicles: Commissioner Brotherton noted the list included desirable vehicles like a "2020 Explorer" now listed as surplus property (00:54:15.000–00:54:32.000, Part 2). He also commented on an item for "piggyback purchasing agreements for pathology services" (00:57:52.000–00:58:04.000, Part 2).
  • Jury Fee Discrepancy (Internal Note): The agenda packet noted an ambiguity flagged for clarification regarding the Superior Court Jury Fees voucher amount ($16,849.70) versus the requested amount ($6,849.70). This was not resolved during the discussion.

Public Comments

No public comment on consent agenda items.

Supporting Materials Referenced

  • Upper Hoh Road Repair: Approved the construction grant agreement with WA State Dept. of Commerce for the $650,000 repair (MP 9.8).
  • Fairgrounds Addendum: Approved the Addendum to the Operating contract to proceed with demolition and installation of new stables funded by a WSDA grant (K5055).
  • SR 19 Pedestrian-Bike Improvements: Approved Supplemental Agreement No. 2 with WSDOT obligating an additional $141,300 in CCPP grant funds.
  • Pathology Services ILA: Approved Amendment No. 1 to the Interlocal Agreement for Pathology Services with Kitsap County, extending the term to May 31, 2025.
  • Housing Task Force: Approved the appointment of nine members for one-year terms (Ajay Mohan, Cameron Jones, Michael Moore, Viola Ware, Cheryl Weinstein, Julia Cochrane, Sarah Martinez, Adrian Smith, Kellen Lynch).
  • Juvenile Contracts: Approved Professional Services Agreement with Joseph Jensen, PhD, for SSODA treatment (max $16,415) and an Agreement with Ascentic Holdings LLC (VCheck24) for GPS monitoring ($1.95/day per client).
  • Surplus Property Notice: Approved the hearing notice for the surplus of major county equipment and vehicles (e.g., John Deere 410E, multiple police vehicles).

Financials

  • Upper Hoh Road: $623,000 WSDOT Strategic Reserve Fund grant (Supporting Materials).
  • SR 19 Bike/Ped Improvements: Additional $141,300 in WSDOT CCPP funds, bringing the total CCPP grant to $401,300 (Supporting Materials).
  • Fairgrounds Stables: Zero fiscal impact to the county; 100% covered by WSDA Grant K5055 (Supporting Materials).
  • Juvenile Sex Offender Treatment: Max ceiling of $16,415 funded by CJS Block Grant (Supporting Materials).
  • Superior Court Jury Fees: $6,849.70 (Requested amount, subject to ambiguity in the full voucher amount) (Supporting Materials).

Alternatives & Amendments

  • Motion: Commissioner Brotherton moved to "approve and adopt the consent agenda as presented" (00:58:04.000–00:58:06.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: The Consent Agenda, including all items reviewed, was approved and adopted.
  • Vote: Unanimous (00:58:48.000–00:58:53.000, Part 2).
  • Next Steps:
  • - Public Works: Begin Upper Hoh Road repair immediately with a target completion of one month (00:50:43.000–00:50:48.000, Part 2; Monty).
  • - Appointed HTF Members: Begin one-year term.

Jefferson County Marine Resources Committee (MRC) Annual Update

Metadata

  • Time Range: [01:08:04.000–01:44:29.000 (Part 2)]
  • Agenda Item: MRC Annual Update
  • Categories: environmental, infrastructure, services, education

Topic Summary

The Jefferson County Marine Resources Committee (MRC) provided its annual update, highlighting their advisory role and hands-on restoration, protection, and education projects focusing on the eastern part of Jefferson County waters. Funded by state and federal grants totaling $194,000 in 2024, the MRC leveraged 2,246 volunteer hours to demonstrate significant progress in eelgrass protection, Olympia oyster restoration (estimated 111,500 new oysters settled in Discovery Bay), and successful public outreach, including a partnership with the Wooden Boat Festival. They are planning future projects in Quilcene Harbor and seeking to hire part-time staff.

Key Discussion Points

  • Advisory Role and Structure: The MRC advises the BOCC, works with the Northwest Straits Commission, and focuses on locally-driven economic and ecological projects (01:10:00.000–01:11:14.000, Part 2).
  • Membership: MRC currently has 19 members, including representatives from Tribal, Commissioner (Heidi), and Port interests. They have implemented a new youth member position for DEI efforts (age 18-25) and are seeking an alternate (01:11:39.000–01:13:32.000, Part 2).
  • Volunteer Contributions: In 2024, 95 volunteers contributed 2,246 hours, valued at approximately $78,000, representing the equivalent of one full-time staff person (01:16:32.000–01:18:34.000, Part 2).
  • Eelgrass Protection: Monitoring showed 95% boater compliance with the voluntary no-anchor zone using spar buoys at the Port Townsend waterfront (01:33:41.000–01:37:01.000, Part 2).
  • Olympia Oyster Restoration (Discovery Bay): The project involves spreading shell (1,500 bags delivered this year) to create natural habitat for Olympia oysters. A count estimated 111,500 Olympia oysters settled on the shell substrate, demonstrating successful recruitment (01:39:04.000–01:40:26.000, Part 2).
  • Education Success: Outreach activities resulted in 1,823 direct public contacts. The MRC piloted a highly successful Marine Science and Stewardship stage at the Wooden Boat Festival, attracting 1,034 listeners (01:30:38.000, Part 2).
  • Future Plans: Continued restoration in Quilcene Harbor, expansion of the Wooden Boat Festival presence into a "Science Alley," and seeking to hire a new part-time staff support person (01:41:04.000–01:42:30.000, Part 2).

Public Comments

  • Public comment prior to the presentation referenced the MRC, with one commenter noting Sheriff Bernsteiner has secured funding for more regular derelict vessel patrols (01:09:05.000–01:09:31.000, Part 2).

Supporting Materials Referenced

  • The MRC 2024 Annual Report provided detailed project metrics, finance, and volunteer hours (Supporting Materials).

Financials

  • Total 2024 Project Value: $277,000 (01:17:54.000, Part 2).
  • 2024 Northwest Straits Commission (Grant) Funds: $194,000 (consisting of WA state, EPA, and NOAA funds) (01:16:03.000-01:16:11.000, Part 2).
  • Volunteer Time Value (2,246 hours, estimated $34.87/hr): Approximately $78,000 (01:16:11.000–01:16:37.000, Part 2).
  • The MRC expects funding to remain stable for the next two years (01:42:38.000–01:42:44.000, Part 2).

Alternatives & Amendments

  • Alternative Monitoring Site: Commissioner Eisenhower advocated for using the Dabob Bay site for forage fish monitoring to establish a baseline before large projects, such as highway and NPR (National Petroleum Reserve) work, begin (01:23:44.000–01:24:29.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was informational.
  • Vote: N/A.
  • Next Steps:
  • - MRC: Continue all current projects, work in Quilcene Harbor, and work with HR to hire a part-time staff support person (01:41:04.000–01:42:30.000, Part 2).
  • - BOCC: Continue to engage and provide feedback to the MRC.

Executive Session on Potential and Actual Litigation

Metadata

  • Time Range: [00:00:05.000–00:01:33.000 (Part 1), 00:16:46.000–00:18:04.000 (Part 1), 01:46:45.000–01:48:47.000 (Part 2)]
  • Agenda Item: Executive Session
  • Categories: legal, personnel

Topic Summary

The Board convened and repeatedly extended multiple executive sessions regarding potential and actual litigation, involving various personnel including the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, and the Department of Community Development Director. No action was taken in the open meeting following these sessions, and one session was dedicated to evaluating applicants for the County Administrator position.

Key Discussion Points

  • Multiple extensions were required for the executive session due to time/technical issues (internet went down) (00:00:35.000–00:01:33.000, Part 1).
  • The subject of the first three sessions was potential litigation (RCW 42.30.110(1)(i)) involving the County Administrator and DCD Director (00:00:05.000–00:01:33.000, Part 1; 00:16:46.000–00:18:04.000, Part 1).
  • A specialized session was held immediately after recess regarding actual litigation (RCW 42.30.110(1)(i)) (01:47:06.000–01:47:26.000, Part 2).
  • The final session returned to potential litigation (01:48:36.000–01:48:47.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

None referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action was taken during any of the open meetings following the sessions on potential/actual litigation (00:18:04.000, Part 1; 01:48:20.000, Part 2).
  • Vote: N/A.
  • Next Steps: None specified in open session regarding litigation.

Executive Session on County Administrator Hiring

Metadata

  • Time Range: [01:44:37.000–01:46:45.000 (Part 2)]
  • Agenda Item: Executive Session (Personnel)
  • Categories: personnel

Topic Summary

The Board held an executive session with the Human Resources Director, HR Analyst, and Prathman representative to evaluate applicants for the County Administrator position. Following the closed session, the Board announced a field of 19 applicants from five states and authorized the HR team to begin interviewing up to five of those candidates.

Key Discussion Points

  • The session was held to evaluate applicant qualifications for public employment (RCW 42.30.110(1)(g)) (01:44:58.000, Part 2).
  • The session was attended by the HR Director, HR Analyst, and the Prathman representative (01:44:37.000–01:44:58.000, Part 2).
  • A total of 19 applicants from five states applied for the County Administrator position (01:46:03.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

None referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The Board authorized the HR team and prospect to interview up to five of the 19 candidates (01:46:03.000–01:46:14.000, Part 2).
  • Vote: N/A.
  • Next Steps:
  • - HR Team/Prospect: Begin the process of interviewing up to five candidates for the County Administrator position (01:46:14.000, Part 2).

Legislative Update (WASAC and State Budget)

Metadata

  • Time Range: [00:47:29.000–00:55:46.000 (Part 2)]
  • Agenda Item: Legislative Update
  • Categories: ordinances, budgeting, policy

Topic Summary

Commissioner Brotherton delivered an update on the legislative session, noting that the final policy cutoff is Wednesday, after which most unpassed bills will be dead. Current focus remains on several major housing and finance bills, with information scarce on budget items currently in conference, such as the Mill Road Roundabout funding and the Encumbered Lands proviso.

Key Discussion Points

  • Policy Cutoff: The final policy cutoff is Wednesday, after which bills not passed by both houses are dead (00:47:41.000–00:48:04.000, Part 2).
  • Behavioral Health Bill: The re-procurement bill for behavioral health is "stuck in rules," and Commissioner Brotherton requested Mike Chapman pull it to the floor (00:48:04.000–00:48:27.000, Part 2).
  • Housing Bills: The ADU bill is dead (00:49:18.000, Part 2). The middle housing bill (5471) was still moving, placed on a third reading on April 12th (00:50:05.000–00:50:21.000, Part 2). The Short-Term Rental (STR) bill (5576) is stuck in the House committee, though all counties are confirmed eligible (00:49:30.000–00:50:05.000, Part 2).
  • Budget Items in Conference: Information on local budget items is scarce as they are in the conference stage. Senator Chapman reported he had money for the Mill Road Roundabout in the Senate version, and Representative Therringer had a $44 million proviso for Encumbered Lands in the House budget (00:55:12.000–00:55:36.000, Part 2).
  • Property Tax Reform: The Senate property tax reform bill (5798), which eliminated the cap, garnered 45,000 opposing comments (00:52:01.000–00:52:09.000, Part 2). House Bill 2049, relating to K-12 education, was amended to an increase not to exceed 3% (up from 1%) based on population growth and inflation (00:54:06.000–00:54:23.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • WASAC legislative update information.

Financials

  • Encumbered Lands Proviso: $44 million placed in the capital budget by Steve Therringer (00:48:47.000, Part 2).
  • Mill Road Roundabout: Received funding in the Senate budget version (00:55:12.000–00:55:21.000, Part 2).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Item was informational.
  • Vote: N/A.
  • Next Steps:
  • - BOCC/Commerce-utilizing Organizations: Review and provide feedback to Joe Nguyen from the Department of Commerce regarding a survey/request for input on Commerce's funding focus (00:51:25.000–00:51:56.000, Part 2).

Behavioral Health Advisory Committee (BHAC) and Opioid Settlement Funds

Metadata

  • Time Range: [00:58:28.000–01:01:44.000 (Part 2)]
  • Agenda Item: Commissioner Briefing
  • Categories: services, mental health, contracts

Topic Summary

Commissioner Brotherton reported on the Behavioral Health Advisory Committee (BHAC), noting that presentations for funded entities are underway, and emphasized the ongoing struggle to administer opioid settlement funds. Due to the lack of behavioral health staff, the responsibility of coordinating the Request for Proposal (RFP) process for fund distribution has fallen to the BHAC and Public Health Director Apple Martine, who is currently overburdened. Commissioner Brotherton offered to lean in and help staff the effort.

Key Discussion Points

  • BHAC Presentations: OESD presented on their school-based health clinics, providing impact data (00:58:36.000–00:59:06.000, Part 2).
  • Opioid Funds Administration: The planning process for opioid settlement funds is stalled. There are no behavioral health staff, requiring the Public Health Director (Apple Martine) to staff the BHAC and handle complex distribution processes (00:59:36.000–01:00:19.000, Part 2).
  • RFP Process: The committee has been unable to establish the RFP process needed to distribute the opioid settlement funds to the community (01:00:06.000–01:00:19.000, Part 2).
  • Staffing Needs: Commissioner Brotherton offered to step in and help the struggling staff move the opioid and manufacturing funding forward simultaneously (01:00:34.000–01:01:02.000, Part 2).
  • Alternative Option: The alternative to the County managing the distribution process would be for the Salish Behavioral Health Administrative Services Organization (BHASO) council to directly issue an RFP (01:01:29.000–01:01:44.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

None referenced.

Financials

  • Opioid settlement funds need an established process for distribution (00:59:46.000–01:00:06.000, Part 2).

Alternatives & Amendments

  • Alternative Distribution: Salish BHASO could take over the RFP process if the County cannot staff it (01:01:29.000–01:01:44.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: Item was informational.
  • Vote: N/A.
  • Next Steps:
  • - Commissioner Brotherton: Lean in to support the BHAC/staff in developing the RFP process for opioid settlement funds (01:00:47.000–01:01:02.000, Part 2).

Commissioner Eisenhower's Briefing on Wildfire Protection Implementation

Metadata

  • Time Range: [00:38:29.000–00:40:43.000 (Part 2)]
  • Agenda Item: Commissioner Briefing
  • Categories: public safety, operations, contracts

Topic Summary

Commissioner Eisenhower met with consultants for the Community Wildfire Protection Plan (CWPP) and found that despite developing a "dynamic tool" (hub site) and many implementation strategies, tracking of measurable progress has not begun. The team decided to explore automatically populating the tracking tool with data from an existing spreadsheet of activities to jump-start the system. Eisenhower stressed the critical need for better implementation of the CWPP tasks, which she noted are complex for a small county.

Key Discussion Points

  • The CWPP generated a "dynamic tool" (hub site) to track progress on implementation strategies (00:38:29.000–00:38:52.000, Part 2).
  • Implementation Gap: Not a single implementation strategy has been formally tracked in the tool, even though activities (like the Community Wildfire Defense Grant and East Jefferson Fire & Rescue outreach) are happening (00:38:52.000–00:39:19.000, Part 2).
  • Proposed Solution: The team agreed to create a plan to automatically populate the tracking tool using an existing "complicated spreadsheet of activities" from the planning process, allowing staff to later enter dates and metrics (00:39:34.000–00:40:04.000, Part 2).
  • The effort falls into a broader pattern where difficult implementation work for large projects (like the CWPP and the strategic plan) fades away unless intentionally maintained (00:40:11.000–00:40:43.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Community Wildfire Protection Plan (CWPP) Documents.

Financials

No financial information discussed.

Alternatives & Amendments

  • Alternative Tracking Method: Populate the new hub site with data transferred from existing complicated spreadsheets of activities (00:39:34.000–00:40:04.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: Item was informational.
  • Vote: N/A.
  • Next Steps:
  • - Commissioner Eisenhower/Consultants: Develop a plan to automatically populate the CWPP tracking tool and re-engage the team in tracking (00:39:34.000–00:40:04.000, Part 2).
  • - Commissioner Eisenhower: Continue meeting with DNR colleagues on the Community Landscape Resiliency program, focusing on Discovery Bay as a pilot site (00:41:40.000, Part 2).

Transition and Financial Health of Team Jefferson EDC

Metadata

  • Time Range: [00:20:21.000–00:22:30.000 (Part 1)]
  • Agenda Item: Commissioner Briefing (Greg)
  • Categories: economic development, budgeting, contracts, personnel

Topic Summary

Commissioner Brotherton reported on the Team Jefferson Economic Development Council (EDC) finance committee meeting, noting the organization's budget is "fairly steady" despite anticipated cuts to ADO funding from the Department of Commerce. The EDC is moving forward with the hiring of its new Executive Director (ED), having narrowed the field to two final candidates who will be on-site for interviews and tours soon.

Key Discussion Points

  • Budget Outlook: The EDC budget is stable, largely due to unexpended budget expenses, and is projected to end the year with a slight negative balance (negative $30,000), which was a planned deficit (00:20:47.000–00:21:05.000, Part 1).
  • Threatened Funding: The Department of Commerce is discussing "really impacting ADO funding and cutting it in half" (00:20:41.000–00:20:47.000, Part 1).
  • Recompete Grant: EDC, acting as a subgrantee for Peninsula College, has started receiving payments for the Recompete grant for South County Workforce Development and training, following kinks in the federal grant system (00:21:05.000–00:21:25.000, Part 1).
  • ED Hiring: Two finalist candidates for the Executive Director position will be interviewing overnight and possibly touring the courthouse (00:21:45.000–00:22:23.000, Part 1).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

None referenced.

Financials

  • Projected EDC budget deficit: Negative $30,000 for the whole year (00:21:03.000–00:21:05.000, Part 1).
  • Potential Commerce ADO funding cuts: Expected to be cut in half (00:20:41.000–00:20:47.000, Part 1).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Item was informational.
  • Vote: N/A.
  • Next Steps:
  • - Commissioner Brotherton: Find the exact schedule for the ED candidate tours (May 6 and April 30) to facilitate a staff meeting/tour with all commissioners (00:22:07.000–00:22:55.000, Part 1).

Jefferson Healthcare Financial Model and New Wing Opening

Metadata

  • Time Range: [01:04:08.000–01:09:48.000 (Part 2)]
  • Agenda Item: Commissioner Briefing (Heidi)
  • Categories: healthcare, budgeting, economic development

Topic Summary

Commissioner Brotherton reported on a meeting with Jefferson Healthcare leadership, including Mike Glenn and Mari Dressler, to understand their financial structure. She learned that a very small percentage (less than 1%) of the hospital's budget comes from tax dollars, creating tension between their public entity status and the "cutthroat free market" they operate within. The hospital is opening a major new wing on August 24th, which is perceived as a critical business enterprise to generate revenue and offset the high costs and low reimbursement rates of Medicare and Medicaid.

Key Discussion Points

  • Hospital Funding Model: Jefferson Healthcare's budget relies very little on tax dollars, estimated at "a percentage of 1%" (01:05:16.000–01:05:21.000, Part 2).
  • Financial Risk: The hospital is continually "grappling" with the tension of operating as a public entity subject to a "cutthroat free market," heavily reliant on Medicare/Medicaid reimbursement, which can create risk (e.g., if the government were to shut down) (01:06:12.000–01:07:08.000, Part 2).
  • New Wing: The upcoming new wing, which has an open house scheduled for August 24th, is a strategy to create new enterprise and revenue through specialty services to offset Medicare and Medicaid reimbursement shortages (01:08:15.000–01:09:25.000, Part 2).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

None referenced.

Financials

  • Tax Dollars contribution: Less than 1% of the total budget (01:05:16.000–01:05:21.000, Part 2).

Alternatives & Amendments

  • Commissioner Eisenhower encouraged Jefferson Healthcare to send a member to the Team Jefferson EDC table, noting the organization's prior valuable input (01:10:01.000–01:10:08.000, Part 2).

Outcome, Vote, and Next Steps

  • Decision: Item was informational.
  • Vote: N/A.
  • Next Steps:
  • - Jefferson Healthcare: Open house for the new wing scheduled for August 24th (01:08:15.000, Part 2).
  • - Commissioner Brotherton: Mention the idea of joining the EDC to the Jefferson Healthcare government relations staff (01:10:08.000–01:10:27.000, Part 2).

Adopting Stipend and Bylaw Update for IDDAB

Metadata

  • Time Range: [00:57:32.000–00:57:52.000 (Part 2)]
  • Agenda Item: Consent Agenda
  • Categories: services, personnel, budgeting

Topic Summary

The Board adopted a measure included in the Consent Agenda to allow a modest $50 stipend for qualifying appointed members of the Intellectual/Developmental Disabilities Advisory Board (IDDAB), specifically for the "self-advocate" position. This change aims to remove financial barriers, increase representation of individuals with lived experience, and increase participation on the board, aligning with state law (RCW 43.03.220).

Key Discussion Points

  • The item was mentioned in the context of the Consent Agenda (00:57:32.000–00:57:52.000, Part 2). The supporting materials provide the substantive details.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • The resolution authorizes a $50 stipend per meeting attended for "self-advocate" members or those with "direct lived experience" or "low income." The stipend requires updating IDDAB bylaws which currently prohibit compensation.

Financials

  • Stipend cost: $50 per meeting per qualifying member (Supporting Materials).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Adopted via the Consent Agenda (00:58:48.000–00:58:53.000, Part 2).
  • Vote: Unanimous.
  • Next Steps: The new stipend is effective immediately upon adoption (Supporting Materials).

Public Hearing Notice for Major Surplus Equipment and Vehicles

Metadata

  • Time Range: [00:54:15.000–00:54:32.000 (Part 2)]
  • Agenda Item: Consent Agenda
  • Categories: services, finance, ordinances

Topic Summary

The Board approved the Hearing Notice for the public sale of 39 major surplus assets, including vehicles (Crown Victorias, Explorers) and heavy equipment (John Deere), as required for items valued at $2,500 or more. The public hearing is scheduled for April 28, 2025.

Key Discussion Points

  • Commissioner Brotherton noted several impressive vehicles being surplused, including a 2020 Explorer, and encouraged the community to "check it out" (00:54:15.000–00:54:32.000, Part 2)

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • The notice details 39 items, including vehicles (e.g., a total loss 2019 Dodge Durango and multiple Ford Interceptors) and equipment like a street sweeper and Swenson Sanders. The hearing is mandated by RCW 36.34.020-.090.

Financials

  • Proceeds will be returned primarily to the Equipment Rental and Reserve (ER&R) account (Supporting Materials).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The Hearing Notice was approved via the Consent Agenda (00:58:48.000–00:58:53.000, Part 2).
  • Vote: Unanimous.
  • Next Steps:
  • - County Treasurer: Publish the Hearing Notice in the official county newspaper on April 16 and April 23.
  • - BOCC: Hold the public hearing on April 28, 2025 (10:30 a.m.) (Supporting Materials).