PACKET: Commissioners Meeting at Mon, Apr 07, 09:00 AM

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Below is the factual summary and analysis of the documents provided, organized by topics presented in the agenda packet.

Amendment 1 to "School-to-Work" Program Direct Services Agreement

Topic Summary

Jefferson County Public Health (JCPH), acting through its Intellectual and Developmental Disabilities (IDD) division, is seeking approval for an amendment to an existing service agreement with Cascade Community Connections (Cascade). The amendment allocates $8,000 for outreach activities designed to promote the state's newly offered "School-to-Work" program, aimed at helping local students with intellectual/developmental disabilities find employment after high school. This funding is intended to boost enrollment, as only one student is currently enrolled.

Key Points

  • JCPH seeks approval for Amendment 1 to the existing agreement (Contract DD-24-058-A1) with Cascade Community Connections for "School-to-Work" Direct Services.
  • The amendment specifically allocates up to $8,000 for outreach and education activities throughout Jefferson County.
  • The purpose of the outreach is to promote the state's "School-to-Work" program, which guides students with IDD toward high school graduation and employment through steps like goal setting, resume drafting, and job searching support.
  • Currently, only one Jefferson County student is enrolled in the program.
  • The outreach funding must be spent by June 30, 2025.
  • Cascade is required to attend the 2025 Connectivity Summit to educate the public about the program.
  • The subcontractor's hourly consulting wage for outreach work will be capped at $125 per hour.
  • Outreach activities are defined as separate from "direct services," which are reimbursed using an uncapped fee-for-service model ($10,088.40 per student served).

Financials

  • Total amendment cost (Expenditure): $8,000.
  • Total maximum payment per student for "direct services" under the original contract: $10,088.40 (uncapped for the number of students served).
  • Funding source for the $8,000 outreach funds: Existing contract (DD-24-034) between Jefferson County and the Washington State Division of Vocational Rehabilitation (DVR).
  • Fund #: 127; Munis Org/Obj: 12756810.

Alternatives

None specified.

Community Input

None present.

Timeline

  • August 1, 2024: Original agreement commenced.
  • March 26, 2025: Cascade Community Connections signed Amendment 1.
  • March 30, 2025: County Administrator Mark McCauley reviewed the agenda request.
  • April 7, 2025: Date of Agenda Request.
  • June 30, 2025: Deadline for outreach funds to be expended.
  • September 30, 2025: Original agreement termination date.
  • 2025: Cascade must be present at the Connectivity Summit at Chimacum High School.

Next Steps

JCPH management recommends approval of this contract amendment.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator
  • Washington State Division of Vocational Rehabilitation (DVR)
  • Cascade Community Connections (Subcontractor)
  • Taylor Webster - Owner/Director of Cascade Community Connections

Award of Contract for Official County Newspaper

Topic Summary

Jefferson County Commissioners are addressing the annual requirement stipulated by RCW 36.72.075 to select the Official County Newspaper for legal publications. Two bids were received and reviewed, leading staff to recommend awarding the contract to the Port Townsend – Jefferson County Leader. This agreement sets the rate for legal publications and specifies value-added services provided by the selected newspaper.

Key Points

  • State law (RCW 36.72.075) requires the County to call for bids and approve a contract for the Official County Newspaper at its first meeting in April.
  • Two bids were received: one from the Peninsula Daily News and one from the Port Townsend – Jefferson County Leader.
  • The Commissioners directed staff to prepare a contract with the Port Townsend – Jefferson County Leader (the Leader) after reviewing the bids on March 24, 2025.
  • Required publication frequency is one time per week on Wednesday.
  • Publication specifications: Helvetica font, 8.5 point type, 1.58 inch column width.
  • The Leader offers several services at no additional charge, including:
    • Publishing notices on its website (www.ptleader.com) and a statewide community newspaper website (http://www.wapublicnotices.com).
    • Publishing the Jefferson County logo where legal notices begin and, as appropriate, a project location map with the legals.
    • Providing two annual newspaper subscriptions and full access to the Leader website to the County.
    • Accepting press releases from County agencies, subject to editing or enhancement by staff.
  • The established rate is conditional on copy submission deadlines: 12:00 p.m. two days prior to Wednesday publication, or 12:00 p.m. the Friday prior if Monday is a federal holiday.
  • Printing errors attributed to the publisher require re-publication without charge to the County.
  • The column inch rates are extended to other public agencies in Jefferson County, provided they meet the submission conditions.

Financials

  • Legal Advertising Rate: $12.90 per column inch (discounted display ad rate).
  • General/Employment Advertisements for County offices: $14.50 per column inch (reduced rate).
  • Contract total amount: Based upon invoices (not a fixed sum).
  • Funding source: Various departments (Fund # various departments; Munis Org/Obj not specified).
  • Projected expenditures were discussed at the March 24, 2025 meeting as one of the factors considered.

Alternatives

  • The Peninsula Daily News submitted a bid, which staff reviewed against the Leader’s bid.
  • The Peninsula Daily News bid offered a 7.2 point font size, a total print circulation of 1,167, and electronic subscriptions of 3,411.
  • The Leader bid offered an 8.5 point font size, a total print circulation of 6,599, and electronic subscriptions of 411.
  • The Commissioners selected the Leader, noting the total print circulation difference (the Leader 6,599 vs. Peninsula Daily News 1,167).

Community Input

None present in the agenda request documentation.

Timeline

  • January 6, 2025: Call for bids was published.
  • March 3, 2025: Two bids were opened and read at the BOCC regular meeting.
  • March 24, 2025: Commissioners reviewed the bid comparison and directed staff to prepare a contract with the Leader.
  • July 1, 2025 - June 30, 2026: Term of the contract.

Next Steps

Approve the contract as presented.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Lloyd Mullen - Publisher (The Leader)

Proclamation of National Public Health Week (April 7-13, 2025)

Topic Summary

Jefferson County Public Health (JCPH) is requesting that the Board of County Commissioners adopt a proclamation formally recognizing April 7-13, 2025, as National Public Health Week in the county. The proclamation emphasizes the role of public health professionals in preparedness, mitigation of health threats (including infectious diseases and effects of climate change), collaboration with other sectors, and honors "Public Health Heroes."

Key Points

  • JCPH and the Jefferson County Board of Health annually recognize individuals and organizations ("Public Health Heroes") who contribute significantly to improving health, well-being, and safety locally.
  • Public health priorities for the 2025 observance include:
    • Your Health is Our Mission (It Starts Here)
    • Championing Resilience for Health (Climate Action Starts Here)
    • Optimizing Health for All (Health Equity Starts Here)
    • Amplifying Voices for Public Health (Advocacy Starts Here)
    • Strengthening the Public Health Workforce (The Future of Public Health Starts Here)
  • Public health professionals collaborate with external sectors like city planners, transportation, education, and private businesses.

Financials

None specified. Declared "no fiscal impact to Jefferson County."

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 7-13, 2025: Declared National Public Health Week.
  • April 7, 2025: Proposed date for adoption of the proclamation.

Next Steps

Approve the proclamation.

Sources

  • Glenn Gilbert - Public Health Assistant, Clerk to the Board of Health
  • Apple Martine - Public Health Director

Continued Deliberations on Amendments for Short-Term Rental (STR) Regulations

Topic Summary

The Board of County Commissioners (BoCC) is continuing deliberations on proposed amendments to the Jefferson County Code (JCC) regulating Short-Term Rentals (STRs, defined as less than 30-day rentals). These deliberations follow the expiration of a moratorium (Ordinance 03-0610-24) on STR applications on April 7, 2025. The BoCC received a Planning Commission (PC) recommendation and staff-recommended modifications and must decide whether to adopt a final STR ordinance or institute a new moratorium.

Key Points

  • The moratorium (Ordinance 03-0610-24) on STR permit applications was implemented on June 10, 2024, and expires at 11:59 PM on April 7, 2025.
  • The ordinance's purpose is to implement the Comprehensive Plan's Housing Action Plan, which requires evaluation of STRs to ensure they "do not further restrict the housing supply for year-round residents."
  • The Planning Commission (PC) conducted public hearings (Feb 5, Feb 19, 2025) and submitted a recommended STR ordinance.
  • The BoCC held its own public hearing on March 17, 2025, and continued the written comment period until March 21, 2025.
  • DCD staff presented a comparison chart of existing regulations, PC recommendations, and staff recommendations to the BoCC on March 24, 2025.
  • DCD staff reviewed their recommended changes with the PC on April 2, 2025, to clarify rationale and intent.
  • Key Proposed Regulations (from DCD Staff Recommended Ordinance):
    • Cap: STRs (excluding those in Master Plan Resorts/MPR) limited to 4% of dwellings in unincorporated Jefferson County housing.
      • Based on OFM data, this equates to 468 allowed STRs out of 11,694 dwellings outside of MPR.
      • Distribution will be proportional based on housing stock in each zip code.
      • DCD must update dwelling counts and permit numbers annually and maintain a waiting list if the cap is reached.
    • Operator Limit: A short-term rental operator shall not hold more than one hospitality permit for an STR in unincorporated Jefferson County.
    • Location Limit: An owner/operator may rent the principal residence OR the guest house (ADU) on the same lot, but not both.
    • Permitting: STRs (5 or fewer guest rooms/10 or fewer total occupants) require a Type I hospitality permit. Larger STRs (6+ guest rooms/10+ occupants) require a conditional discretionary use permit.
    • Permit Renewal: Required annually, subject to renewal fees and an inspection covering fire, safety, and health requirements. Failure to renew may result in inability to operate if the cap is met.
    • Advertisement Requirement: Operators must include the valid Jefferson County permit number in all advertisements across all platforms (Airbnb, VRBO, etc.).
    • Grace Period/Non-Conforming Use: A six-month grace period is proposed after adoption for DCD to accept applications.
      • STRs existing prior to Jan 16, 2001 (Unified Development Code effective date) can be established as legal non-conforming use if taxes were remitted per RCW 64.37 and they apply for a permit within six months of the ordinance adoption.
  • Remaining Policy Questions for BoCC Decision (Attachment A):
    • Should STRs be limited to one per operator? (Yes or No / One or more?)
    • Should a grace period be allowed, and if so, for how long?
    • Should Jefferson County residency be required? (Yes or No?)
    • Should STRs be prohibited for the first two years of property ownership? (Yes or No?)
    • Should there be a cap (2%, 3%, 4%, or other)?

Financials

  • The planning process preparation is funded by the General Fund.
  • The only fiscal impact related to the hearing process is the fee charged by the newspaper of record for publishing the notice.
  • If the ordinance is enacted, permitting fees are expected to fund the STR permitting process.

Alternatives

  • The BoCC is considering three versions: Existing Regulations, Planning Commission Recommendations, and DCD Staff Recommendations.
  • Alternative action proposed: If no final STR ordinance is adopted, consider adopting a new moratorium consistent with RCW 36.70A.390 and RCW 36.70.795.

Community Input

  • Three public meetings related to STRs were held in March 2024 (Cape George, Tri Area, Quilcene).
  • A public hearing was held on March 17, 2025, during which public testimony was presented. Written comments were accepted until March 21, 2025.
  • Planning Commission representatives provided testimony at the March 17, 2025, hearing.

Timeline

  • June 10, 2024: Moratorium (Ordinance 03-0610-24) adopted.
  • February 5, 2025: PC Public Hearing held.
  • February 19, 2025: PC deliberation on record.
  • March 3, 2025: BoCC workshop held on PC recommendation.
  • March 5 and 12, 2025: Notice of BoCC public hearing published.
  • March 17, 2025: BoCC Public Hearing held.
  • March 21, 2025 (4:00 PM): Written comment period closed.
  • March 24, 2025: BoCC continued deliberations.
  • April 2, 2025: DCD staff reviewed recommendations with PC.
  • April 7, 2025 (11:59 PM): Moratorium expires.
  • April 7, 2025 (2:30 PM): BoCC final deliberation scheduled.

Next Steps

  • Continue STR deliberations starting at 2:30 PM on April 7, 2025.
  • Take final action on proposed JCC amendments or consider adopting a new moratorium on STR applications.
  • Staff recommends adopting the attached PAO-approved STR ordinance incorporating staff modifications.

Sources

  • Josh D. Peters, AICP - Community Development Director (DCD)
  • Greg Ballard - Development Code Administrator
  • Mo-chi Lindblad - Principal Planner
  • Planning Commission (PC)

Personnel Administration Manual Update

Topic Summary

Jefferson County is reviewing and potentially adopting an updated Personnel Administration Manual (PAM). The update reflects changes in federal/state law, incorporates previous County resolutions, clarifies language, and corrects errors, aiming to establish clear, consistent, and transparent HR processes.

Key Points

  • The PAM updates incorporate changes in federal and state laws and existing County resolutions (specifically repealing and replacing Resolution No. 01-21 and 34-21).
  • The changes aim for clarity, consistency, and gender-neutral terminology.
  • Substantive Changes/Clarifications Include:
    • Leave Accrual: Clarifying that leave (Vacation/PTO) must be accrued to be taken (a point where some employee feedback expressed disagreement).
    • Leave Donation: Reduced minimum required accrued leave to donate: donating employee must have at least 80 accrued vacation hours or 160 accrued PTO hours (down from 240 hours), and maximum a recipient can receive is 80 hours total during employment.
    • FMLA/PFML: Updates to qualifying reasons for FMLA and PFML. Employees cannot supplement Washington PFML with County paid leave to reach 100% replacement but may use them intermittently.
    • Promotion Pay: Minimum promotion increase increased from 1% to 3%.
    • Coroner Changes: Update references reflecting the Coroner position is no longer under the Prosecuting Attorney as of Jan 1, 2025.
    • Trial Period Leave: Up to 40 hours of accrued paid vacation/PTO may be used during a trial period with departmental director approval.
    • Gifting: Updated definition of "Gift" and "Nominal Retail Value" (less than $25.00).
    • Definitions: Changed "discipline" to "corrective action," "discharge" to "termination," and "citizen" to "resident." Added Juneteenth as a holiday.
    • Telecommuting: A new Telecommuting Policy (Appendix I) was added to the PAM, clarifying requirements for eligibility, equipment, location/safety, and security of information (prohibiting confidential information download).
    • Final Paycheck: Removed the clause prohibiting the withholding of the final check until county property is returned, citing L&I Wage & Hour regulations.

Financials

  • Stated fiscal impact is "N/A."

Alternatives

  • Seven employees, out of approximately 370, provided feedback. One point of disagreement reported was the clarification requiring leave to be accrued before it can be taken.

Community Input

  • Seven employees out of approximately 370 provided feedback.
  • Feedback included suggestions for ensuring gender-neutral terminology, correcting two typographical errors in the Travel Policy (Appendix D), and appreciation for the transparency of the update process.

Timeline

  • January 21, 2025: Board briefed on proposed updates.
  • February 3, 2025: Workshop held with the Board to discuss updates/feedback.
  • April 2, 2025: PAO attended a meeting and conducted an executive session on personnel matters per RCW 42.30.110(1)(i).
  • April 7, 2025: Proposed adoption date.

Next Steps

Conduct discussion, address any questions or edits, and adopt the updated Jefferson County Personnel Administration Manual via resolution.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - HR Director

Upper Hoh Road Emergency Repair Contract Award and Execution

Topic Summary

Jefferson County Public Works is recommending the award and execution of a construction contract with Seton Construction, Inc. for $414,432.00 to repair a washout on Upper Hoh Road (MP 9.8 - 9.9). The emergency repair project is necessary because December 2024 high flows in the Hoh River closed off access to Olympic National Park. The project is 100% funded by state and private sources.

Key Points

  • The washout occurred between MP 9.8 and 9.9 on Upper Hoh Road due to high flows in December 2024, closing access to Olympic National Park.
  • Seton Construction, Inc. of Port Townsend, WA, was the lowest responsive and responsible bidder with a bid of $414,432.00.
  • The Engineer's Estimate for the project was $381,981.70.
  • The work includes placement of rock armoring, roadway reconstruction, asphalt paving, concrete barrier installation, and site restoration.
  • The County Engineer is authorized to execute change orders up to 10% of the contract amount, or $41,443.20, resulting in a total contract ceiling of $455,875.20.

Financials

  • Contractor Bid Amount: $414,432.00
  • Engineer's Estimate: $381,981.70
  • Total Contract Ceiling: $455,875.20 (including 10% contingency)
  • Funding Source: 100% funded by $27,000 in private donations and $623,000 in Washington State Strategic Reserve Commerce funds.
  • Retained Percentage: Seton Construction, Inc. elected to provide a Release of Retainage Bond in lieu of statutory retained percentage, in the amount of $20,721.60 (10% of $207,216 - amount not specified but derived from bond amount). Seton Construction, Inc. also elected option D for Statutory Retained Percentage, which is to provide a Retainage Bond in accordance with RCW 60.28.011.

Alternatives

  • Seven total bids were received, ranging from $414,432.00 (Seton Construction) up to $865,023.31.

Community Input

  • Funding for the Hoh Road repair project was secured, authorized through the Washington State Governor's office, due to an emergency repair need.

Timeline

  • December 2024: Washout of Upper Hoh Road occurred.
  • March 14, 2025: Call for Bids issued using the MRSC Small Works Roster.
  • March 26, 2025: Bids received and opened.
  • April 7, 2025: Agenda date for contract award/execution.
  • Start date: Not later than one day after Notice to Proceed is issued by the County.

Next Steps

  • Public Works recommends the Board authorize the award and execute the contract with Seton Construction, Inc.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager
  • Seton Construction, Inc. - Contractor

HJ Carroll Park Caretaker Agreement (Terry and Susan Taylor)

Topic Summary

Public Works proposes approving a seven-month Caretaker Agreement with Terry and Susan Taylor for HJ Carroll Park services. The Taylors are transitioning from their previous role as Oak Bay camp-hosts, filling a vacancy left by the previous caretaker. The agreement specifies duties related to park supervision, maintenance, and event management, which are provided in exchange for free use of an RV site and utilities.

Key Points

  • The agreement is for Caretaker Services at HJ Carroll Park, located at 9884 Rhody Drive, Chimacum.
  • The outgoing caretaker's agreement ends on April 17, 2025.
  • The new Caretakers, Terry and Susan Taylor (former Oak Bay camp-hosts), will begin on April 18, 2025.
  • The term is seven months, from April 18, 2025, to November 18, 2025 (31 weeks).
  • Core Duties (Exhibit A): Park monitoring, general customer service, interaction with patrons, cleaning garbage/emptying cans (including cleaning Chimacum Park once/week and the highway shoulders once/month), thorough restroom cleaning (Monday mornings and cursory cleaning daily), four hours of varied maintenance work weekly, and reservations/event support (check calendar, setup, passive supervision, cleanup).
  • Caretakers are expected to be on-duty/available 5 days per week, with Tuesday and Wednesday as off-duty days.
  • Compensation is entirely provided in-kind (use of caretaker RV site, shed, utilities, broadband internet, propane, water, septic, and trash service).
  • The total duration of personal services at the Facility by the Caretakers shall not exceed three years.
  • Caretakers are prohibited from attempting to discipline or apprehend any park user. They must report minor disturbances to the Parks and Recreation Manager and major issues/crimes directly to the Sheriff.
  • They must comply with County personnel policies concerning Code of Ethics, Rules of Conduct, and Anti-Harassment.

Financials

  • Total value of Caretakers' services (Expenditure Value): $10,354 for the 31-week term. (Equivalent hourly rate: $16.70 averaged over 620 total hours).
  • Total value of compensation (In-kind Revenue/Benefit): $10,354 for the term (use of RV site and utilities).
  • The services are provided in exchange for compensation of equal value, resulting in N/A net revenue or expenditure to the named budget.
Task Total Hours (31 Weeks) Value
Park Monitor/Customer Service 93 $1,553
Clean Garbage/Empty Cans 124 $2,071
Restroom Cleaning 93 $1,553
Maintain Caretakers Area 31 $518
Scheduled Maintenance Work 155 $2,589
Reservations and Events 124 $2,071
Total 620 $10,354

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 17, 2025: Current caretaker agreement ends.
  • April 18, 2025: New agreement begins.
  • April 18, 2025 to November 18, 2025: Term of the agreement (7 months).
  • Within 30 days of initiation: Caretakers may propose a vacation schedule (max 12 days).

Next Steps

Approve three copies of the agreement and return two copies to Public Works.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Matt Tyler - Public Works Department Contact
  • Terry and Susan Taylor - Caretakers

Conservation Futures Fund Grant for Tarboo Wildlife Preserve

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a Conservation Futures Fund (CFF) Grant Agreement with the Northwest Watershed Institute (NWI) for $150,000. This grant supports land acquisition, including two parcels (80.8 acres) adjacent to the existing Tarboo Wildlife Preserve, ensuring permanent conservation of forestland, streams, and wildlife habitat.

Key Points

  • The grant award is for the Tarboo Wildlife Preserve – West Slope Forest Addition Project for fee simple acquisition of two parcels (APNs 801282005 and 801283001) totaling 80.8 acres.
  • Project Goal: Permanently protect forest addition to NWI’s adjacent Tarboo Wildlife Preserve.
  • Conservation values include preserving streams, wetlands, riparian habitats, forest types, and landscape-scale connectivity for large mammals (e.g., cougar, bear, deer).
  • The acquisition is considered urgent because failing to purchase the property by March 2025 would likely result in Rayonier clear-cutting, aerial spraying, and replanting (industrial management).
  • The property is recognized as a key part of the Tarboo-Dabob Bay watershed conservation effort, identified in the Jefferson Land Trust’s Conservation Plan (2010).
  • The statutory warranty deed must include language safeguarding the County’s interests and conservation values in perpetuity, and requires County consent prior to any conveyance.
  • Proposed uses by NWI include selective timber harvest for restoration purposes and developing a walking trail system for supervised public school and other tours.

Financials

  • Total grant award: $150,000 (from Conservation Futures Fund).
  • Estimated Total Project Cost: $825,000.
  • Estimated Project Sponsor Contribution (Match): $675,000 (82% of total cost).
    • Match sources identified: NCWC Grant ($600,000) and NWI Donations ($75,000).
  • CFF contribution ($150,000) is 18% of total project cost, allowing the property to be protected at a cost of $1,875/acre in CF funds.
  • Funding source: Conservation Futures Fund (Fund # 128, Munis Org/Obj 12800375). No impact to the County’s General Fund.
  • Estimated/Appraised Value of property: $800,000.
  • Property acquisition-related costs: $25,000 (Project management and administration).

Alternatives

None specified.

Community Input

  • The Port Gamble S’Klallam Tribe attests to the importance of the property for preserving and restoring cultural resources, including sustainable gathering of traditional food, medicine, and materials.

Timeline

  • January 1, 2025 – January 1, 2028: Project reimbursement period for acquisition expenses.
  • March 2025: Rayonier sale deadline.
  • March 20, 2024: Northwest Watershed Institute approved the application.
  • June 24, 2024: Project approved for CFF funds by Resolution 36-0624-24R.
  • Annually by December 31st: Sponsor must submit annual reports until three years after acquisition funds are dispersed.

Next Steps

JCPH Management recommends BoCC signature for the Grant Agreement.

Sources

  • Northwest Watershed Institute (NWI) - Project Sponsor
  • Peter Bahls - Executive Director/Conservation Biologist, NWI
  • Michael Dawson - Water Quality Manager, JCPH
  • Tami Pokorny - Natural Resources Program Manager, JCPH (Grant Administrator)
  • Rayonier (Grantor/Seller)
  • Chad Johnson, SH&H Appraisal, and Marty Strickland, Sound Forestry (Provided preliminary estimate of fair market value)
  • Laura Price - Cultural Resources Director for the Port Gamble S'Klallam Tribe

Agreement to Maintain Restoration Plantings on Dosewallips and Big Quilcene River Floodplains

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a zero-cost Landowner Agreement with the Jefferson County Conservation District (JCCD). The agreement permits a Washington Conservation Corps (WCC) crew, hired by JCCD, to maintain existing restoration plantings on County-owned parcels within the Dosewallips and Big Quilcene River floodplains.

Key Points

  • The agreement allows JCCD or its designees (WCC crew) to perform conservation activities on 10 County-owned parcels on the Dosewallips floodplain (vicinity of Lazy C community) and 5 parcels on the Big Quilcene floodplain (Rodgers and Fremont Streets).
  • Activities include manual treatment of invasive species (primarily Himalayan blackberry) using brush cutters, and removal/disposal of plastic tree protection tubes that trees/shrubs have outgrown or are associated with dead plants.
  • Work is scheduled to be completed by June 30, 2025.
  • No herbicides or ground-disturbing activities will be utilized.
  • Monitoring of forest stand health and assessment of future maintenance needs will be performed as time allows.
  • JCCD staff will conduct annual site visits after completion to monitor the project.

Financials

  • Total cost: $0.
  • Funding source: JCCD will use grant funding from the Washington State Conservation Commission’s Riparian Grant Program #24-02-RGP.
  • There is no cost to the County General Fund.

Alternatives

None specified.

Community Input

None present.

Timeline

  • April 14, 2025: Work is scheduled to begin as early as this date.
  • June 30, 2025: All work will be completed by this date.

Next Steps

JCPH Management recommends BOCC signature for the Landowner Agreement.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director, JCPH
  • Tami Pokorny - Natural Resources Program Coordinator, JCPH
  • Joe Holtrop - District Manager, Jefferson County Conservation District (JCCD)
  • Washington State Conservation Commission’s Riparian Grant Program #24-02-RGP

Amendment 1 to MRC-Sponsored Marine Stewardship Projects Grant

Topic Summary

Jefferson County Marine Resources Committee (MRC), through WSU Extension, requests approval for an amendment to a grant agreement with the Washington State Department of Ecology (Ecology). The amendment increases the budget by $13,000, bringing the total grant amount to $121,000, to expand staffing, education, and rain garden maintenance efforts for nearshore ecosystem stewardship.

Key Points

  • The original grant agreement (OTGP-2024-JeCoWS-00046) provided $108,000 in federal funding for MRC projects from January 1, 2024, through December 31, 2025.
  • The total budget is increased by $13,000, resulting in a new total of $121,000.
  • Task 1 (Project Administration/Management) budget increased by $7,000 to support additional part-time staff assistance for project coordination, administration, and management.
    • New Task 1 cost: $72,998.00 (Original: $65,998.00).
  • Task 2 (Education and Outreach) budget increased by $4,000 to plan and host a Marine Science and Stewardship Stage at the 2025 Port Townsend Wooden Boat Festival.
    • New Task 2 cost: $30,791.00 (Original: $26,791.00).
  • Task 3 (Rain Garden Maintenance) budget increased by $2,000 to hire landscaping contractor(s) as needed for additional rain garden maintenance support for the network of 19 established rain gardens.
    • New Task 3 cost: $17,211.00 (Original: $15,211.00).
  • The grant funding is Federal, specifically Congressionally Directed Spending (CFDA Number: 11.469).
  • The recipient's indirect cost rate is 30%.
  • The overall goal is to improve the health of local marine and nearshore ecosystems in East Jefferson County.

Financials

  • Total grant amount (Amended): $121,000 (Federal Funds).
    • Original Obligation: $108,000.00
    • Increase: $13,000.00
  • Recipient Match Percentage: 0%.
  • The overall Federal Award Amount (FAIN: NA23NMF4690358) is $3,000,000.00.
  • Funding Distribution Summary: $52,001.00 allocated for 2024, and $68,999.00 allocated for 2025 (Original 2025 allocation was $55,999.00).

Alternatives

None specified.

Community Input

None present.

Timeline

  • January 1, 2024: Agreement effective date.
  • December 31, 2025: Agreement expiration date (unchanged).
  • 2025: Marine Science and Stewardship Stage planned for the Port Townsend Wooden Boat Festival.
  • March 1, 2025: Amendment effective date.

Next Steps

Signature requested for amendment approval.

Sources

  • Katie Kowal - Water Resources Program Coordinator, WSU Extension
  • Washington State Department of Ecology (ECOLOGY)
  • Joenne McGerr - Shorelands Program Manager, ECOLOGY
  • Amit Sharma - Authorized Signatory, Jefferson County

Personal Service Agreement for Special Sex Offender Disposition Alternative (SSODA) Treatment

Topic Summary

Jefferson County Juvenile Services requests approval for a Professional Services Agreement (PSA) with Thomas Sherry, MS, LMHC, SOTP, NCC, to provide evaluation and treatment services for court-involved youth sentenced under the Special Sex Offender Disposition Alternative (SSODA). The agreement covers services until December 31, 2028, with a maximum compensation of $16,415 annually.

Key Points

  • The contractor provides statutory-level treatment and services for juvenile sex offenders sentenced under SSODA.
  • Services include treatment assessments, development of recommendations/treatment plans, and individual, family, and/or group treatment.
  • Treatment must utilize Cognitive Behavioral Treatment and address offense clarification, boundaries, consent, triggers, victim empathy/restoration, and relapse prevention.
  • The contractor agrees to provide for two (2) annual polygraph exams for each client in treatment, if needed.
  • The contractor must report progress periodically (written quarterly reports) to the Juvenile Services Case Manager/Juvenile Court Administrator (JCA).
  • The contractor must maintain current licensing and certification with Chapter 246-930 WAC.
  • Treatment provider selection (sole source) requires approval from the Juvenile Services Director prior to any changes in subcontractors.
  • The County will not pay for treatment services initiated or provided prior to sentencing, or for a client if the assessor is the same as the treatment contractor, unless prior approval is granted by the Juvenile Department.

Financials

  • Total maximum contract amount (Expenditure): Not to exceed $16,415.00 annually.
  • Funding Source: CJS Block Grant funds (Munis Org/Obj JU52710-410121-JJSE).
  • Compensation rates (Attachment A):
    • Assessments: $1,275 each
    • Quarterly Report Preparation: $100 per hour
    • Individual/Family Counseling: $100 per hour
    • Group Counseling: $45 per hour
    • Polygraph Exams (Historical): $250 each
    • Polygraph Exams (Annual): $150 each
    • Other SSODA-related services: $150 per hour

Alternatives

  • Stated as "N/A."

Community Input

None specified.

Timeline

  • April 1, 2025: Agreement commencement date.
  • December 31, 2028: Agreement conclusion date.

Next Steps

The Board is recommended to approve the agreement and sign 3 originals.

Sources

  • Shannon Burns - Juvenile Court Administrator
  • Thomas Sherry, MS, LMHC, SOTP, NCC - Contractor (Sole Proprietor)
  • Sasha Coker - Juvenile Department (Receives monthly billings)

Advisory Council Resignations and Appointments

Topic Summary

The agenda includes requests to formally accept resignations from two advisory committees and approve one appointment to another committee.

Key Points

  • Tourism Coordinating Council (TCC) Resignation: Aaron Terada submitted his resignation effective immediately from the Port Hadlock/Tri-Area/Discovery Bay representative position. He was originally appointed on January 11, 2016.
  • Solid Waste Advisory Committee (SWAC) Resignation: Tim Deverin resigned from his District #3 Citizen Representative position on SWAC, with his term set to expire on February 19, 2025.
  • Intellectual and Developmental Disabilities Advisory Board (IDDAB) Appointment: Camille Vigeant is requested for appointment to the IDDAB to fill the role of "self-advocate."
    • The IDDAB voted to recommend this appointment at its March 25, 2025 meeting.
    • IDDAB members filling the "self-advocate" position are eligible to receive a $50 stipend per meeting attended (concurrent action requested).

Financials

  • IDDAB Compensation: The self-advocate role is eligible for a $50 stipend per meeting attended.

Alternatives

None specified.

Community Input

  • The IDDAB voted to recommend the appointment of Camille Vigeant.

Timeline

  • January 27, 2025: Tim Deverin stated intention to resign from SWAC.
  • January 11, 2016: Aaron Terada's original appointment date to TCC.
  • March 25, 2025: IDDAB meeting where Camille Vigeant's appointment was recommended.

Next Steps

  • Accept the resignations of Aaron Terada (TCC) and Tim Deverin (SWAC) and authorize thank you letters.
  • Approve the appointment of Camille Vigeant (IDDAB).

Sources

  • Wendy Housekeeper - Executive Assistant
  • Apple Martine - Director, Jefferson County Public Health
  • Bonnie Obremski - Intellectual and Developmental Disabilities Coordinator

Commercial Fire Inspection Program Establishment

Topic Summary

The Fire Marshal is requesting adoption of a resolution to formally establish the Jefferson County Commercial Fire Safety Inspection Program. This program is mandated by state law (RCW 19.27.110 and Chapter 51-54A WAC) to ensure commercial buildings meet fire safety standards and to comply with enforcement requirements.

Key Points

  • Establishment is pursuant to JCC 15.05.046 and the County's police powers to protect public safety.
  • Washington State law (RCW 19.27.110) requires the County to administer and enforce the adopted International Fire Code (IFC, 2021 version).
  • The program ensures fire safety in all commercial occupancies in unincorporated Jefferson County (excluding the City of Port Townsend).
  • Inspections focus on mandated standards for fire protection systems (e.g., sprinklers, alarms) and life safety systems.
  • Inspection Frequency: An in-person inspection of a building or business will occur every two years. In the off years, businesses must perform a self-inspection using the JCOFM Business Self-Inspection Form.
  • Inspections will be performed by trained professional employees of the Office of the Fire Marshal, or potentially by qualified inspectors from a local fire district in the future.
  • Deficiency Correction Timeframe (Hazard Classification Based):
    • Extreme Hazards (e.g., Locked/Blocked Exits): 1 Hour to Correct.
    • High Hazards (e.g., Major Electrical, Fire System O.O.S.): 7 Days to Correct.
    • Moderate Hazards (e.g., Extinguisher Servicing, Exit lights): 14 Days to Correct.
    • Low Hazards (e.g., Construction Issues, System Upgrades): 30 Days to Correct.
  • The initial inspection and one follow-up reinspection are included in the inspection fee. Subsequent inspections are charged at an hourly rate.
  • Egregious or imminent threats to life or safety can result in an immediate Stop Work order or order of evacuation.
  • Appeals to enforcement decisions are available upon request.

Financials

  • Current Inspection Fee: $294.00 (Established by Resolution 47-0819-24R).
  • The Fire Marshal expects the program expenses to be funded by these established fees.
  • Reinspections subsequent to the first follow-up will be charged at the County's hourly rate.

Alternatives

None specified.

Community Input

  • The resolution promotes public awareness and program transparency through the adoption of the Commercial Fire Safety Inspection Program details (Appendix A).

Timeline

  • April 7, 2025: Agenda date for possible adoption.

Next Steps

Consider and possibly take action to adopt the resolution establishing the Commercial Fire Inspection Program.

Sources

  • Phil Cecere - Fire Marshal
  • Deputy Fire Marshal (Future Contact: [email protected])
  • RCW 19.27.110 (Enforcement of IFC)
  • Chapter 51-54A WAC (IFC adoption)
  • JCC 15.05.046 (Mandate for inspection program)
  • Resolution 47-0819-24R (Fee Schedule)

Payroll and Accounts Payable Warrants

Topic Summary

The Board of County Commissioners is asked to approve the payroll expenses for the period ending April 4, 2025, totaling $2,632,464.04, and the Accounts Payable Warrants dated March 24, 2025, totaling $1,174,605.07.

Key Points

  • Payroll Expense Report (April 4, 2025):
    • Payroll Checks: $17,249.59 (Check #'s: 15923-15929)
    • Payroll Direct Deposit: $1,395,666.56 (Advice #'s: 10096116-10096461)
    • Benefits Paid: $1,219,547.89
    • Total Payroll: $2,632,464.04
  • Accounts Payable Warrants (March 24, 2025):
    • Total A/P: $1,174,605.07
  • A/P Fund Summary Highlights (Amounts > $10,000):
    • Fund 001 (General Fund): $176,105.05
    • Fund 131 (Chemical Dependency): $11,989.14
    • Fund 148: $53,068.63
    • Fund 180: $67,051.68
    • Fund 301: $64,923.04
    • Fund 405: $700,432.84
    • Fund 501: $12,290.53
    • Fund 506: $12,621.84
    • Fund 507: $11,543.50

Financials

  • Total Payroll Expense: $2,632,464.04
  • Total Accounts Payable: $1,174,605.07

Alternatives

None specified.

Community Input

None present.

Timeline

  • March 24, 2025: Date of Accounts Payable Warrants.
  • April 4, 2025: Date of Payroll Warrants/Checks.
  • April 7, 2025: Agenda date for approval.

Next Steps

Approve the Payroll Expense Report and Accounts Payable Warrants.

Sources

  • Jefferson County Auditor’s Office Records
  • Judy Shepherd - Finance Manager

Hearing Notice for 2025 Budget Appropriations

Topic Summary

The Board of County Commissioners (BoCC) must approve the publication of a hearing notice for proposed changes to the 2025 budget (Budget Appropriation 2025-01) for various County Departments, as required by RCW 36.40.140. The public hearing is scheduled for April 21, 2025.

Key Points

  • The hearing is required by RCW 36.40.100 for supplemental appropriations.
  • The hearing date is set for Monday, April 21, 2025, at 10:00 a.m. (Hybrid meeting).
  • The notice must be published twice in the official county newspaper (specified dates: April 9 and 16, 2025).
  • Departments requesting increases cite additional funding sources (fees, grants, or unexpended prior budget monies).
  • Proposed appropriations were summarized in an accompanying draft resolution (Resolution No. ___):
Department Description Revenue (One-time) Expense (One-time) Expense (Ongoing)
Civil Service Commission (062) Deputy, Corrections Exams (Sgt) - $11,000 -
Planning Commission (063) Salaries, Benefits, Advertising - $9,135 -
Community Services (068) Opioid Settlement Funds & Disbursement $259,782 $340,526 -
District Court (080) Jury Software Upgrade/Maintenance - $52,836 $27,866
Coroner (151) New Coroner Budget (Salaries, Benefits, Supplies) - ($13,129) / $30,000 * $30,000
Sheriff (180) RSAT Grant, MOUD/MAUD (Jail), Axon Contract, Traffic Safety Grant $336,673 $418,405 $7,174
Op Transfer (261) / Parks & Rec (174) Transfer to Parks & Rec $50,000 - $190,410
Auditor O&M (105) Image Digitization (Carryover from 2024 GF) $69,643 $69,643 -
Community Development (143) Paper to Digital Grant, Pleasant Harbor, Stock Plans $146,050 $27,242 -
Crime Victims Services (120) Child Advocacy Center Startup - $50,000 -
Boating Safety (107) Safer Boating Grant $7,500 $5,860 -
Nondepartmental (001) Updated Contracts (IT, Lobbying, Zoom) - $254,479 -
Total Appropriations $1,156,992 $1,295,640 $255,450
*Coroner entry shows ($13,129) one-time expense offset by $25,000 salaries/$5,000 benefits, and $30,000 ongoing budget.

Financials

  • Total proposed revenue appropriation (all funds, one-time): $1,156,992.
  • Total proposed expense appropriation (all funds, one-time): $1,295,640.
  • Total proposed ongoing expense appropriation (all funds): $255,450.
  • Key Revenue Sources: Opioid Settlement Funds ($259,782 GF, $287,344 Fund 131), RSAT Grant ($146,000), MOUD/MAUD Grant ($179,073), Paper to Digital Grant ($94,000), Pleasant Harbor Operating Costs ($130,000), Safer Boating Grant ($7,500).

Alternatives

None specified.

Community Input

  • Written testimony is invited beginning April 9, 2025, and ending at the close of the public hearing on April 21, 2025.

Timeline

  • April 9 & 16, 2025: Hearing Notice to be published.
  • April 21, 2025 (10:00 a.m.): Public Hearing scheduled.

Next Steps

Approve the Hearing Notice for publication.

Sources

  • Judy Shepherd - Finance Manager
  • Adiel McKnight - Contact Person
  • RCW 36.40.140, RCW 36.40.100

Jefferson County Aquatic Recreation Survey Results

Topic Summary

The Jefferson County Aquatic Coalition (JAC) presented preliminary results from a county-wide survey conducted to gauge community interest, potential usage, and support for public funding for a new aquatic and recreation facility, proposed for Port Hadlock. The data collected from 2,951 resident submissions will inform the upcoming hearing regarding the formation of a Public Facilities District (PFD).

Key Points

  • Survey Overview: 2,951 submissions were received from full-time and part-time residents (representing approximately 18% of the population, or 5,898 individuals in households).
  • Importance: 55% of respondents rated having a new public aquatic facility as "Very Important," 20% as "Somewhat Important," and 22% as "Not Important."
  • Geographic Representation: The survey generally covered census populations, with some variance by area (e.g., Port Hadlock-Irondale, Chimacum, and Marrowstone Island had survey response percentages higher than their percentage of the Jefferson County population).
  • Current Usage: 51.7% of households have used an aquatic facility in the last 2 years. More than 68% of pool users are leaving Jefferson County (Survey data, exact percentage not provided for this point but stated numerically in chart graphic).
  • Expected Usage: Significant increase expected if a local facility were available: users expecting to swim "More than once a week" or "Several times a month" account for a +13% and +18% increase respectively when compared to current usage.
  • Support for Sales Tax: 61.5% of respondents supported a small, approximately 0.2% (20 cents per $100), county-wide sales tax (excluding groceries/prescriptions) to fund construction.
    • Support varied geographically, highest in Marrowstone, Port Hadlock-Irondale, and Port Townsend (within city limits).
  • Desired Aquatic Programs (Ranked "Very Likely" to participate):
    1. Lap Swimming/Individual Fitness
    2. Water Aerobics/Exercise
    3. Swimming Lessons (Adult/Youth)
    4. Recreational/Family Swim
    5. Physical Therapy/Rehabilitation
  • Desired Non-Aquatic Programs (Ranked "Very Likely" to participate):
    1. Fitness/Weight Room
    2. Wellness Classes (Yoga, Pilates, etc.)
    3. Indoor/Outdoor Pickleball
    4. Cafeteria/Café
  • Sentiment Analysis (1,544 written comments):
    • Positive (40%): Strong support, citing community benefits, children's safety/learning, health, and long-term value.
    • Negative (35%): Skepticism, opposition to sales tax (concern for low-income/aging populations), arguments for prioritizing road/infrastructure repairs, and doubts about project feasibility/management.
    • Neutral (25%): Suggestions for alternative funding (private partnerships, property taxes), discussion of Port Hadlock vs. Port Townsend location (accessibility concerns), and desire for more information (timeline, maintenance costs, affordability).
  • Location Debate (Qualitative Summary): 9.4% were Pro Port Hadlock (more central/accessible, transit access feasible); 7.0% were Con Port Hadlock (too far from Port Townsend, limits walking/biking access).

Financials

  • Proposed Funding Mechanism: 0.2% sales tax (20 cents per $100, excluding groceries/prescriptions).
  • Fiscal Impact: None stated for the workshop itself.

Alternatives

  • Alternative funding sources noted in negative/neutral comments: Private partnerships, user fees, or property taxes instead of general sales tax.
  • Location alternatives discussed: Port Townsend vs. Port Hadlock.

Community Input

  • 1,544 unique written comments were received (52% of respondents).
  • Key concerns noted: Taxation burden, long-term operational/maintenance costs, and accessibility/location.
  • The next step for the BoCC is a hearing on April 14, 2025, regarding the creation of a Public Facilities District (PFD) to fund the facility.

Timeline

  • February 1 - March 31, 2025: Survey open period.
  • April 7, 2025: Workshop to review preliminary results.
  • April 14, 2025 (2:30 p.m.): Hearing scheduled re: Creating a Public Facilities District (PFD).

Next Steps

Conduct the workshop to discuss results and potentially inform the upcoming PFD hearing.

Sources

  • Jefferson County Aquatic Coalition (JAC) (JAC President Diane McDade, Kathryn Meyer, Katelyn Bosley, MJ Metzger)
  • Greg Brotherton - Commissioner Dist. No. 3
  • Kevin Hitchcock - GIS
  • 2020 Census Data
  • Office of Financial Management (OFM) data (used for driving time analysis)

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