PACKET: Commissioners Meeting at Mon, Mar 10, 11:15 AM

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Olympic Discovery Trail – Anderson Lake Connection Contract Award

Topic Summary

The Board is considering awarding a contract to Seton Construction Inc. for the Olympic Discovery Trail – Anderson Lake Connection project (County Project No. 18019893). This infrastructure project, which involves road work and trail connection components, is partially supported by federal aid and state grant funding sources. The award is placed on the Consent Agenda, indicating it is expected to be approved by a single motion.

Key Points

  • The item is the Award of Contract for the Olympic Discovery Trail – Anderson Lake Connection.
  • The project is identified as County Project No. 18019893 and County Road No. 850200.
  • Funding sources include Federal Aid Project No. STBGR-2016 and RCO Project No. 20-1745.
  • The contract is proposed to be awarded to Seton Construction Inc.
  • Responsibility for the project is listed under Public Works.

Financials

None specified (The contract amount is not listed).

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the Award of Contract as part of the Consent Agenda.

Sources

  • Seton Construction Inc.
  • Public Works
  • Federal Aid Project No. STBGR-2016
  • RCO Project No. 20-1745

Courthouse Clock Repair Agreement

Topic Summary

The county is proposing an agreement for the repair of the Courthouse Clock with Woodbay CO. LLC, with the work costing $12,096. This is a maintenance agreement for Central Services operations, listed for approval on the Consent Agenda.

Key Points

  • The agreement is specifically for Courthouse Clock Repair.
  • The service provider is Woodbay CO. LLC.
  • The responsible department is Central Services.

Financials

  • Agreement Amount: $12,096
  • Funding source: None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the agreement as part of the Consent Agenda.

Sources

  • Woodbay CO. LLC
  • Central Services

Project Management Consulting for Information System Project (MUNIS/EnerGov)

Topic Summary

The county seeks to enter an agreement with Cherie Moulin for Project Management Consulting related to the MUNIS/EnerGov Information System Project. The proposed contract amount is $72,600 and the project is managed by Central Services.

Key Points

  • The agreement is for Project Management Consulting.
  • The project involves the MUNIS/EnerGov Information System.
  • The consultant is Cherie Moulin.
  • The responsible department is Central Services.

Financials

  • Agreement Amount: $72,600
  • Funding source: None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the agreement as part of the Consent Agenda.

Sources

  • Cherie Moulin
  • Central Services

Energy Audit Grant Program Agreement

Topic Summary

Jefferson County is pursuing a reimbursable grant agreement with the Washington State Association of Counties (WSAC) for an Energy Audit Grant Program, targeting Tier 1 and Tier 2 buildings. The grant amount is specified at $56,943.96, and the project is managed by Central Services.

Key Points

  • The agreement relates to an Energy Audit Grant Program for Tier 1 and 2 Buildings.
  • The agreement is structured as a Reimbursable Grant.
  • The grant partner is the Washington State Association of Counties (WSAC).
  • The responsible department is Central Services.

Financials

  • Grant Amount: $56,943.96
  • Funding structure: Reimbursable Grant.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the grant agreement as part of the Consent Agenda.

Sources

  • Washington State Association of Counties
  • Central Services

Port Townsend Community Center Gymnasium Roof Replacement/Structural Repair

Topic Summary

The Board is set to approve an agreement with Studio Bracket for the roof replacement and structural repair of the Port Townsend Community Center Gymnasium. The agreement is valued at $145,871.10 and falls under the management of Central Services.

Key Points

  • The agreement covers the Port Townsend Community Center Gymnasium Roof Replacement/Structural Repair.
  • The contractor is Studio Bracket.
  • The responsible department is Central Services.

Financials

  • Agreement Amount: $145,871.10
  • Funding source: None specified.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the agreement as part of the Consent Agenda.

Sources

  • Studio Bracket
  • Central Services

Amendment No. 1 to EV Car Charging Site Host Agreement (Tri-Area Community Center)

Topic Summary

The Board is considering Amendment No. 1 to the existing EV Car Charging Site Host Agreement for the Tri-Area Community Center site with EV Charging Solutions Inc. This amendment institutes a revenue sharing arrangement where Jefferson County will receive $0.05/kWh.

Key Points

  • The item is Amendment No. 1 to the EV Car Charging Site Host Agreement.
  • Location of the charging site is the Tri-Area Community Center Site.
  • The partner is EV Charging Solutions Inc.
  • The responsible department is Central Services.
  • The amendment establishes a Revenue Share for Jefferson County.

Financials

  • Revenue Share: $0.05/kWh to Jefferson County.

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve Amendment No. 1 as part of the Consent Agenda.

Sources

  • EV Charging Solutions Inc.
  • Central Services

Center Road MP 3.23 Culvert Replacement Design Agreement

Topic Summary

An agreement for the design services related to the Center Road MP 3.23 Culvert Replacement is proposed for approval, with the services contracted through the Washington Recreation and Conservation Office (RCO). The design work is valued at $524,792 and is a Public Works project.

Key Points

  • The agreement covers design services for the Center Road MP 3.23 Culvert Replacement.
  • The agreement is with the Washington Recreation and Conservation Office (RCO).
  • The responsible department is Public Works.

Financials

  • Agreement Amount: $524,792
  • Funding source: Washington Recreation and Conservation Office (acting as the contracting agent or fund source provider).

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the agreement as part of the Consent Agenda.

Sources

  • Washington Recreation and Conservation Office (RCO)
  • Public Works

Emergency Shelter Funding for Severe Weather

Topic Summary

Public Health proposes an agreement to provide $5,000 in funding for a Severe Weather Emergency Shelter, partnered with Bayside Housing & Services. This agreement is intended to support community preparedness for severe weather events.

Key Points

  • The agreement specifies funding for an Emergency Shelter—Severe Weather Emergency Shelter.
  • The funding recipient/partner is Bayside Housing & Services.
  • The agreement is managed by Public Health.

Financials

  • Agreement Amount: $5,000

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve the agreement as part of the Consent Agenda.

Sources

  • Bayside Housing & Services
  • Public Health

Amendment No. 1 to On-Site Sewage Action Plan Agreement

Topic Summary

Public Health is seeking approval for Amendment No. 1 to the On-Site Sewage Action Plan agreement with the Puget Sound Partnership. This amendment increases the value of the agreement by $90,645.

Key Points

  • The item is Amendment No. 1 to the On-Site Sewage Action Plan agreement.
  • The partner is the Puget Sound Partnership.
  • The agreement is managed by Public Health.

Financials

  • Amended Amount Increase: $90,645

Alternatives

None specified.

Community Input

None present.

Timeline

None specified.

Next Steps

The Board is requested to approve Amendment No. 1 as part of the Consent Agenda.

Sources

  • Puget Sound Partnership
  • Public Health

WORKSHOP: Olympic National Park

Topic Summary

The Board of Commissioners is holding a specific workshop session focused on Olympic National Park, featuring a presentation and discussion with the Deputy Superintendent, Kevin J Killian. The workshop includes a public comment period.

Key Points

  • The workshop topic is Olympic National Park.
  • The presenter is Kevin J Killian, Deputy Superintendent of Olympic National Park.
  • The session is scheduled from 10:00 a.m. to 11:00 a.m.

Financials

None specified.

Alternatives

None specified.

Community Input

A public comment period is scheduled for this specific workshop.

Timeline

  • 2025-03-10, 10:00 a.m. – 11:00 a.m.: Workshop on Olympic National Park.

Next Steps

Discussion and information gathering are the primary goals of the workshop.

Sources

  • Kevin J Killian - Deputy Superintendent Olympic National Park

EXECUTIVE SESSION and Potential Litigation Discussion

Topic Summary

The Board will enter an Executive Session to discuss potential litigation, invoking the exemption outlined in RCW 42.30.110(1)(i) of the Open Public Meetings Act. The session will include key county personnel, and following the executive session, there will be a discussion with potential action regarding the litigation topic, which includes a public comment period.

Key Points

  • The purpose of the Executive Session is discussion of Potential Litigation.
  • The legal exemption used is the Open Public Meetings Act, RCW 42.30.110(1)(i).
  • Attendees include the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, Public Works Director, and Engineering Services Manager.
  • Following the Executive Session, there is a scheduled discussion with potential action and a public comment period regarding the same topic.

Financials

None specified.

Alternatives

None specified.

Community Input

Public Comment is scheduled for the discussion/potential action following the Executive Session.

Timeline

  • 2025-03-10, 1:30 p.m. – 2:15 p.m.: Executive Session.
  • Subsequent time: Discussion, Potential Action with Public Comment.

Next Steps

The Board may take potential action related to litigation following the Executive Session.

Sources

  • RCW 42.30.110(1)(i) (Legal Authority)
  • County Administrator
  • Chief Civil Deputy Prosecuting Attorney
  • Civil Deputy Prosecuting Attorney
  • Public Works Director
  • Engineering Services Manager

WORKSHOP: Fire Marshal Program Updates and 2025 Workplan

Topic Summary

A workshop is scheduled to receive updates on the Fire Marshal Program and review the proposed workplan for 2025. This session will be led by Fire Marshal Phil Cecere.

Key Points

  • The workshop focuses on Fire Marshal Program Updates and the 2025 Workplan.
  • The presentation will be given by Phil Cecere, Fire Marshal.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-03-10, 2:30 p.m.: Workshop start time.

Next Steps

Information sharing and review of the workplan.

Sources

  • Phil Cecere - Fire Marshal

WORKSHOP: Housing Advocacy Day and Emergency Shelter Funding

Topic Summary

Commissioner Heather Dudley-Nollette will lead a workshop addressing Housing Advocacy Day and various sources of Emergency Shelter Funding.

Key Points

  • The workshop topics are Housing Advocacy Day and Emergency Shelter Funding.
  • The session is led by Commissioner Heather Dudley-Nollette (District 1).

Financials

None specified, although the key topic involves Emergency Shelter Funding.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-03-10, 3:30 p.m.: Workshop start time.

Next Steps

Information sharing and discussion of advocacy and funding strategies.

Sources

  • Heather Dudley-Nollette - Commissioner District 1

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