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03/03/25 09 AM: County Approves Proclamations, Reviews Plans, Road Repairs

County Approves Proclamations, Reviews Plans, Road Repairs

Jefferson County Commissioners reviewed WSU Extension and Public Health 2025 work plans, approved Red Cross and Women's Day proclamations, discussed road repairs and STR amendments, updated on surveys and bids, with various informational items and consents.

WSU Extension 2025 Work Plan and Organizational Development

Metadata

  • Time Range: 00:00:50–00:30:37 (PART 1)
  • Categories: operations, planning, personnel

Summary

WSU Extension Director Amit Sharma presented the 2025 work plan, highlighting steady program growth from 2023-2025, impact reports, and newsletters available online and in print. The focus shifted to organizational development using a design research philosophy to institutionalize processes amid high attrition (46% in 2023 reduced to 13%), emphasizing participatory, bottom-up approaches for sustainability across programs with 50+ volunteers each. Sharma demonstrated Microsoft Teams/365 implementation for file sharing, communication, SOPs via Planner app, and dashboards, noting challenges like WSU restrictions on external sharing and migration issues, while aligning with county goals through updated logic models, KPIs, and program assessments.

Key Discussion Points

  • Sharma noted growth in participation metrics (e.g., water quality Shore Stewards dropped due to prior coordination issues but under review).
  • Amit Sharma: Shared Gallup Q12 survey results showing high engagement in mission alignment but lower recognition; attrition reduced via process-driven culture.
  • Presentation emphasized five foundational pillars (shared values/culture, trust, leadership, resources, process/technology) and program excellence pillars for WSU mission alignment.
  • Teams demo: Channels for communication, Planner for task cards with checklists/attachments, dashboards for tracking; continuity for transitions.
  • Board praised continuity, public records compatibility, and requested demo; Sharma to present to senior management team.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Secured $78,000 in grants; $86,000 pending (Port Townsend federal grant on hold).
  • County support for reserves above mandatory limits; moving toward 2 staff/program (e.g., part-time water resources, noxious weeds interns).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational workshop; no formal action.
  • Vote: None.
  • Next Steps: Sharma to demo Teams for board; present to senior management team (March 4, 2025).

Authorize Chair to Negotiate Log Storage License

Metadata

  • Time Range: 00:31:39–00:32:58 (PART 1)
  • Categories: contracts, infrastructure

Summary

Post-executive session on potential litigation (RCW 42.30.110(1)(i)), the board authorized Chair Eisenhower to negotiate a license for log storage on county-owned property for bridge projects, specifically the Big Quilcene River bridge with the Jamestown S'Klallam Tribe.

Key Discussion Points

  • Motion by Commissioner: Authorize Chair Eisenhower to negotiate license for log storage related to bridge projects.
  • Confirmed no materials for review; authorizes communication with Jamestown Tribe.

Public Comments

No public comment; opened and closed without hands raised.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Authorize Chair Eisenhower to negotiate a license for log storage on county-owned property for the purpose of bridge projects."
  • Vote: Unanimous (Ayes: Eisenhower, Dudley-Nollette, Brotherton).
  • Next Steps: No next steps specified.

Proclamations: Red Cross Month and Women's Day

Metadata

  • Time Range: 00:32:58–00:46:20 (PART 1)
  • Categories: services, other

Summary

The board read and approved two proclamations: March 2025 as Red Cross Month, recognizing humanitarian efforts including disaster relief, blood drives, and training; and March 8, 2025, as Women's Day, honoring suffrage history (19th Amendment), gender equity, reproductive rights, and women's contributions.

Key Discussion Points

  • Red Cross Month: Read jointly; Heather Gray (Red Cross) noted local support (safety fairs, veterans, fire responses, smoke alarms).
  • Women's Day: Read jointly with adjustments; Brotherton highlighted personal/family relevance and cultural misogyny discussion.
  • Both approved unanimously.

Public Comments

No public comment prior to reading/approval.

Supporting Materials Referenced

Proclamation texts provided verbatim.

Financials

No financial information discussed.

Alternatives & Amendments

Adjustments to Women's Day draft noted prior to posting.

Outcome, Vote, and Next Steps

  • Decision: Approved Red Cross Month Proclamation; approved Women's Day Proclamation (March 8, 2025).
  • Vote: Unanimous for both (Ayes recorded).
  • Next Steps: Sign and copy proclamations; celebrate March 8.

Jefferson Aquatic Coalition Survey Update

Metadata

  • Time Range: 00:46:20–01:08:51 (PART 1)
  • Categories: planning, services

Summary

Diane McDade provided a mid-point update on the JAC survey (joint county-nonprofit project), showing 5,207 household members represented across areas using 2020 census baselines and self-reported data. Responses over-represent Port Townsend (44.2% vs. 30.8% population) and under-represent Port Ludlow (-8.2%), Cape George (-4%), Brinnon (-2.2%); Chimacum exact match (5.6%). Weighting planned for final report; PUD billing insert approved ($385 from grant).

Key Discussion Points

  • Diane McDade: Maps by Kevin Hitchcock; household multipliers self-reported; weighting for geography/age; raw data public record.
  • Kevin Hitchcock: Zip code-based areas; West End includes correctional facility (adjust to ~1.4% voters).
  • Board noted low Brinnon/West End responses, HOA outreach, weighting importance; public records liaison assigned.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Maps emailed 2/27/2025; deck forwarded 3/3/2025.

Financials

$385 Mason PUD3 billing insert from grant.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational; hearing postponed to post-survey (target April 7).
  • Vote: None.
  • Next Steps: Continue survey to early April; public records processing; weighting analysis.

Public Health 2025 Work Plan Workshop

Metadata

  • Time Range: ~02:04:50 onwards (PART 2)
  • Categories: operations, personnel, planning, services

Summary

Public Health Director Apple Martine presented the 2025 work plan amid state budget cuts, emphasizing resilience, efficiencies, and growth in 55 staff across administration, human services (26 in community health). Key initiatives: leadership training (Ally Strategy PSA $49,520), succession planning, new annex/lab, ICS training for all staff, school-based health expansion (4th center at Blue Heron), harm reduction/wound care, SMART autism team, EPL migration.

Key Discussion Points

  • Apple Martine: CHA/CHIP cycle, epi dashboards, opioid funds workshop (May/June), workforce redundancies (Connex box).
  • Board queried telecommuting equity, lab vs. shared facilities, DEM coordination.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

PSA with Ally Strategy ($49,520, CDC funds via DOH).

Financials

  • Ally PSA: $49,520 (not to exceed $50k + mileage; Fund 127).
  • Various grants (e.g., Accessible Communities paused).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational workshop.
  • Vote: None.
  • Next Steps: Opioid workshop (late May); lab remodel (6 months).

Short-Term Rental Code Amendments Public Hearing Scheduling

Metadata

  • Time Range: 00:35:04–00:46:29 (PART 2)
  • Categories: ordinances, land use, planning

Summary

DCD Director Josh Peters requested approval for public hearing notice (March 17, 10:30am) on PC-recommended STR amendments (4% cap, primary residence req., 5+ rooms commercial C(d) review) before moratorium expires April 7. Staff analyzing for implementation; PC changes noted (e.g., 5 vs. 6 rooms threshold).

Key Discussion Points

  • Josh Peters: Hearing for PC proposal; staff rec. forthcoming; possible PC rep presentation.
  • Board emphasized enforcement, caps skepticism; hearing approved.

Public Comments

Prior comments noted Airbnb opposition from outsiders.

Supporting Materials Referenced

PC rec. (2/19/2025); moratorium Ord. 03-0610-24; prior public meetings (3/2024).

Financials

Newspaper publication fee (General Fund).

Alternatives & Amendments

Extend moratorium if needed.

Outcome, Vote, and Next Steps

  • Decision: Approved hearing notice (March 17, 10:30am).
  • Vote: Unanimous.
  • Next Steps: Staff rec. pre-hearing; deliberation March 24 (2pm); action pre-April 7.

Road Repairs: Upper Hole and South Shore Roads

Metadata

  • Time Range: Various (public comments 00:01:49–00:28:22 PART 2; briefings 01:09:58+)
  • Categories: infrastructure, operations, budgeting

Summary

Public comments urged immediate action on Upper Hole Rd. washout (milepost 9.7) and South Shore Rd. erosion, criticizing aquatic center prioritization, requesting one-way/temp lights, private equipment/GoFundMe. Board pursuing permanent funding (FLAP reallocation, CDSR 2026); temp solutions if needed post-April 15; ONP meeting March 10; $300k GF discussed.

Key Discussion Points

  • Comments: Anna Mache (erosion, economy 20% revenue), Ed Bowen (FHA, ONP mtg), Pat Neal (lights/GoFundMe), Jean Ball (LTAC), Shelley Yarnell (private equip), Benjamin/Carrie (livelihoods).
  • Board: Funding pursuits chaotic; ONP capacity key; no GF chicken; separate from pool.

Public Comments

  • Anna Mache: Erosion threatens bridge; pool vs. roads; 80% revenue drop.
  • Ed Bowen: FHA update; governor outreach; include citizens in res.
  • Pat Neal: Temp lights, private finance.
  • Jean Ball/Shelley Yarnell: LTAC, private equip.
  • Benjamin Mache/Carrie McCommett: Livelihoods at risk.

Supporting Materials Referenced

No supporting materials referenced.

Financials

$300k GF for Upper Hole repair discussed (meeting 3/4/2025).

Alternatives & Amendments

Temp one-way lights/road; private donations/equip (permitting issues); LTAC.

Outcome, Vote, and Next Steps

  • Decision: No action; pursuing funding.
  • Vote: None.
  • Next Steps: ONP mtg (3/10); GF discussion (3/4); Clallam cost-share.

County Newspaper Bids Opening

Metadata

  • Time Range: 01:31:59–01:35:58 (PART 2)
  • Categories: contracts, other

Summary

Clerk Carolyn Gallaway opened two bids for legal notices publication (RCW 36.72.075; designate by April mtg): Leader ($12.90/col.in., 6,599 circ., 411 elec.); PT Leader/PDN ($8.75/col.in., 1,167 print/3,411 elec.). Tabulation later.

Key Discussion Points

Bids meet specs; tab for future review.

Public Comments

No public comment.

Supporting Materials Referenced

RCW 36.72.075.

Financials

Per col.in. rates quoted.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Bids opened; no action.
  • Vote: None.
  • Next Steps: Tabulation review pre-April mtg.

Consent Agenda Items (Substantive)

Metadata

  • Time Range: 01:19:18–01:25:50 (PART 2)
  • Categories: budgeting, personnel, contracts

Summary

Approved consent agenda including PSA for Public Health leadership dev. ($49,520 Ally Strategy), LEOFF1 appointments, jury fees ($944.40), warrants ($1.3M+), Gardiner CC amend (board autonomy), inventory cert.

Key Discussion Points

  • Public Health PSA: CDC funds via DOH for training/succession.
  • Gardiner: Remove Co. board approval.
  • Noted low vacancy fill challenges.

Public Comments

No public comment.

Supporting Materials Referenced

PSAs, warrants lists.

Financials

Warrants $1,318,935; PSA $49,520 (Fund 127); jury $944.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved as presented.
  • Vote: Unanimous.
  • Next Steps: None specified.

Background Materials

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