PACKET: Commissioners Meeting at Mon, Feb 10, 09:00 AM
County Sources
Documents
- 021025A.docx
- 021025A.pdf
- 021025A.pdf
- CONSENT AUD Payroll 020525.pdf
- CONSENT BOCC Minutes.pdf
- CONSENT CAO ILA with Chimacum School.pdf
- CONSENT CAO Llibrary Board Cheri Van Hoover.pdf
- CONSENT CAO Motion re Conflict waiver.pdf
- CONSENT EH Advisory CFCOC Robert Simmons.pdf
- CONSENT EH Advisory CFCOC resignation Biskup.pdf
- CONSENT PH IDDAB Holly Morgan.pdf
- CONSENT PH Nurse Family amnd 5.pdf
- CONSENT PW Advisory PRAB resignation.pdf
- CONSENT TRS Resolution re Petty Cash.pdf
- CONSENT WSU Clallam Noxious Weed.pdf
- DISCUSSION re Letter re Federal spending freeze.pdf
- HEARING re Assumption of the JC TBD.pdf
- Published Agenda For Meeting And All Related Documents
- Published Agenda For Meeting And All Related Documents
- WORKSHOP Interim Sheriff Appointment.pdf
- WORKSHOP re 2025 Finance Director Workplan.pdf
- Zipped Agenda For Meeting And All Related Documents
AI Information
- Model: google/gemini-2.5-flash-preview-09-2025
- Generated On: 2025-11-13 19:54:31.316295-08:00
- Prompt: 664e9a2571b1165cf15c860f70f762dc1aebf743b4bad1cb012977345911de18
Re-establishing County Cash Drawer, Petty Cash, and Revolving Funds
Topic Summary
The Board of County Commissioners (BoCC) is requested to approve a resolution re-establishing the standard amounts and custodians for cash drawers, petty cash accounts, and revolving funds across various County departments for 2025. This annual procedural action confirms the correctness of these accounts and enters the amounts into the General Ledger of Jefferson County, replacing all previous related resolutions dated prior to January 1, 2025.
Key Points
- The resolution is required annually to confirm the correctness and make necessary adjustments to departmental cash accounts.
- All previous resolutions pertaining to petty cash, cash drawers, and revolving funds dated prior to January 1, 2025, are declared null and void upon passage.
- The accounts and their totals are categorized across three major funds: General Fund, Special Revenue Funds, and Enterprise Funds.
- The purpose is to affirm the correctness of the accounts and ensure proper entry into the General Ledger.
Financials
The detailed breakdown of cash accounts by fund is:
| Fund | Cash Drawer(s) | Petty Cash | Revolving Checking | TOTAL |
|---|---|---|---|---|
| General Fund | $2,370.00 | $1,125.00 | $12,500.00 | $15,995.00 |
| Special Revenue Funds | $615.00 | $400.00 (Note: Petty Cash total of $800.00 and $400.00 are listed in the two fund categories, but the section total of $8,315.00 implies $400.00 is the correct total for Special Revenue Funds) | $7,700.00 | $8,315.00 |
| Enterprise Funds | $3,350.00 | $0.00 | $0.00 | $3,350.00 |
| Grand Total | - | - | - | $27,650.00 (Sum of the three fund totals) |
- Specific allocations include:
- General Fund: Advance Travel Revolving Checking is $10,000.00; Sheriff Revolving Checking is $2,500.00.
- Special Revenue Funds: Veterans' Relief Revolving Checking is $6,500.00.
- Solid Waste (Enterprise Fund) Cash Drawer is $3,350.00.
Alternatives
None specified.
Community Input
None present.
Timeline
- Re-establishment takes effect immediately upon passage of the resolution.
- All previous resolutions dated prior to January 1, 2025, are rendered void.
Next Steps
Approve the Resolution re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments.
Sources
- Adiel McKnight - Deputy Clerk of the Board
- Mark McCauley - County Administrator
Noxious Weed Control Partnership (Jefferson County and Clallam County)
Topic Summary
Jefferson County WSU Extension requests approval for a Professional Services Agreement with the Clallam County Noxious Weed Control Board for a noxious weed control partnership, running from March 10 to September 31, 2025. This is the third year of the partnership, which aims to leverage resources between the counties to prevent the spread of noxious weeds like wild chervil, particularly along Jefferson County road right-of-ways toward the Clallam County line.
Key Points
- The partnership focuses on preventing noxious weeds from crossing the County line into Clallam County.
- This is the third year of collaboration, which increases the ground covered during peak growing season and promotes continuity and higher standards.
- The project targets noxious weeds along Jefferson County Public Works road right-of-ways (approximately 400 miles).
- The predominant weed targeted is wild chervil (Anthriscus sylvestris), a Class B weed that poses a serious threat to native plants and agriculture and is listed on the Washington Department of Agriculture’s quarantine list.
- Target roads include Center Valley Rd, Eaglemount Rd, Old Eaglemount Rd, West Valley Rd, and Anderson Lake Rd.
- The Clallam Crew was previously critical in 2023 for hand-pulling wild chervil and in 2024 for determining the best herbicide options and timing.
- 2025 work will incorporate knowledge gained about effective herbicides and optimal timing.
- Contractor Deliverables (Clallam County Noxious Weed Control Board): Provide crew members, provide appropriate and necessary herbicide at cost, provide own equipment, and fill out accurate spray records.
Financials
- Total Contract Amount: $5,000
- Funding Source: Fund # 109 (already contracted dollars).
- Fiscal Impact: The funds add to the work the Jefferson County Noxious Weed Control Board (JCNWCB) can conduct, with no reduction in JCNWCB's existing capacity.
- Payment terms: Invoices must be submitted by the 15th of the month for the previous month's expenses; invoices not submitted within 60 days may be denied.
- Reimbursement Rates (Clallam County staff hourly rates): Coordinator ($67.70/hr); Inspector ($51.39/hr); Seasonal Tech ($30.32/hr). Transportation and Herbicide are charged at cost.
Alternatives
None specified.
Community Input
- JCNWCB will send out letters to all adjacent homeowners alerting them to the work.
- No other input specified.
Timeline
- Agreement Term: March 10, 2025, through September 31, 2025.
- Wild chervil has been found along Jefferson County Roads since 2016.
- JCNWCB will survey again in early Spring 2025 to direct the Clallam Crew on treatment locations.
Next Steps
The Board of County Commissioners is recommended to approve the contract.
Sources
- Sophie DeGroot - Noxious Weed Control Coordinator, Jefferson County WSU Extension
- Christina St. John - Clallam County Noxious Weed Control Board (Contact Person)
- Mark McCauley - County Administrator
Amendment No. 5: Nurse Family Partnership Contract with Kitsap Public Health District (KPHD)
Topic Summary
Jefferson County Public Health (JCPH) requests approval of Amendment No. 5 to the agreement with Kitsap Public Health District (KPHD) for the Nurse Family Partnership (NFP) Program. This amendment allocates an additional $5,270.00 to KPHD for services during the current funding period, increasing the total contract amount to $197,138.00. JCPH acts as the regional fiscal agency for this program under the Department of Children, Youth, and Families (DCYF) Grant, with KPHD serving as the subcontractor.
Key Points
- JCPH is the fiscal agency for DCYF funding for the NFP Program.
- KPHD acts as a subcontractor to JCPH to provide NFP services in Kitsap County.
- The original Professional Services Agreement commenced on July 1, 2021.
- JCPH and KPHD share NFP staff, training, and supervision under the DCYF Grant.
- Amendment 5 provides additional funding awarded through DCYF for work performed during the July 1, 2024, through June 30, 2025 funding period.
Financials
- Additional Amount (Amendment 5): $5,270.00
- Fiscal Year 2024-2025 Total Contract Amount: $197,138.00
- Funding Sources: DCYF Grant funding, composed of Home Visiting Service Account (HVSA) through DCA and General State Funds, dispersed through DCYF.
- Prior Amendment 4 increased the award by $191,868.00 (for the 2024-2025 term).
- Fiscal Impact: There is no negative fiscal impact to the Count; the agreement is fully funded through DCYF.
- Fund #: 127
- The original Contract (7/1/2021 - 6/30/2022) was not to exceed $191,868.00 plus potential performance payments of $9,743.00.
Alternatives
None specified.
Community Input
None specified.
Timeline
- Amendment 5 term: July 1, 2024 – June 30, 2025.
- The original contract began on July 1, 2021.
Next Steps
JCPH management requests Board approval of Amendment 5.
Sources
- Apple Martine - Public Health Director
- Denise Banker - Community Health Director
- Yolanda Fong - Administrator, Kitsap Public Health District
- Department of Children, Youth, and Families (DCYF) Grant
Interlocal Agreement (ILA) and Conflict Waiver for Aquatic Facility with Chimacum School District (CSD)
Topic Summary
Jefferson County seeks approval of an Interlocal Agreement (ILA) with the Chimacum School District (CSD) to define roles and responsibilities necessary for applying for federal grant funding for a new public aquatic facility. The designated Project Site Location is the Chimacum Creek Primary School campus, adjacent to the Jefferson County Library. Additionally, the County must delegate authority to the BoCC Chair to sign a Conflict of Interest Waiver for joint legal representation by the Prosecuting Attorney’s Office (PAO) for both the County and CSD concerning this matter.
Key Points
- Project Site Selection: On January 27, 2025, the BoCC approved the Chimacum Creek Primary School as the Project Site Location for grant applications.
- Grant Application: The County is applying for the competitive 2025 Legislative Session Member Requested Local Community Project grant, which must be submitted by February 21, 2025.
- Need for ILA: The ILA clarifies roles for a successful partnership to secure grant funding, maximize limited governmental resources (sharing support staff, legal services, administrative overhead), and expedite approval before the grant deadline.
- CD's Obligations: CSD consents to the Project Site Location (313 Ness Corner Road) and must maintain control of the site for a minimum of 15 years or as long as required by grant agreements.
- Future Lease: CSD agrees to execute a long-term lease agreement (not less than 15 years) for the facility with the County, a future Public Facilities District (PFD), and/or others once grant funds are tendered.
- County's Obligations: Until a PFD is created, the County will provide all necessary staff support (including PAO, Clerk, Treasurer) and support services (design, contracting, accounting) for the joint application, design, and partnership.
- Ownership: The real property remains the property of CSD. The new aquatic facility and related infrastructure developed by the PFD shall remain the property of the PFD. No joint property ownership is contemplated.
- PFD Creation: The County intends to create a PFD pursuant to RCW 36.100.010(1) soon, which would be financially responsible for all maintenance, repair, and operations of the new facility.
- Legal Conflict Waiver (CRITICAL): The PAO (specifically Chief Civil DPA Philip Hunsucker and Civil DPA Ariel Speser) can provide joint representation to the County and CSD concerning the ILA and securing grant funding.
- Joint Representation Risks: If CSD takes a position adverse to the County, the PAO may have to withdraw from CSD's representation. Confidential information cannot be kept secret between the jointly represented parties.
- Indemnification: The ILA mandates mutual indemnification based on comparative liability; both parties waive immunity under state industrial insurance law (Title 51 R.C.W.) for the purpose of the indemnification.
Financials
- The ILA will maximize limited governmental resources by sharing support staff, legal services, and administrative overhead costs for grant applications and the aquatic facility process.
- County overhead charges (utilities, IT, office supplies) will be considered a contribution of the County to the joint goals and not directly charged to CSD.
- Neither the County nor CSD accepts any financial burden for maintenance, repair, or operations of the new facility, which will be the sole responsibility of the future PFD.
Alternatives
None specified in the ILA request. (Note: The January 27 minutes mentioned two viable tri-area locations: Chimacum Park or Chimacum Creek Elementary, with the latter being preferred.)
Community Input
None specified.
Timeline
- January 27, 2025: BoCC approved Chimacum Creek Primary School as the Project Site Location.
- February 21, 2025: Deadline for the competitive grant submission.
- End of February 2025 (timing needed): CSD will hold a special meeting to review the ILA.
- Agreement effective date: Upon the last authorizing signature and filing with the county auditor.
Next Steps
- The BoCC must authorize the County Administrator (Mark McCauley) to review and approve the proposed interlocal agreement with the CSD.
- Delegate signing authority to the Jefferson County Board of Commissioners’ Chair for a Conflict of Interest Waiver for joint legal representation.
Sources
- Mark McCauley - County Administrator
- Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
- Ariel Speser - Civil Deputy Prosecuting Attorney
- Dr. Scott Mauk - CSD Superintendent
- RCW 39.34 (Interlocal Cooperation Act)
- RCW 36.100 (Public Facilities Districts)
Appointments and Resignations to Advisory Boards (Consent Agenda Items)
Topic Summary
Several changes to County Advisory Boards were processed via the Consent Agenda, including three appointments, one reappointment, and two resignations across four different committees.
Key Points
- Reappointment (Jefferson County Rural Library District Board of Trustees): Cheri Van Hoover is recommended for reappointment to a five-year term (expiring March 31, 2028).
- Appointment (Conservation Futures Citizen Oversight Committee - CFFCOC): Robert Simmons is recommended to be appointed to an initial four-year term (expiring February 10, 2029) to represent Open Interest -- Watersheds. Simmons was the only applicant responding to the vacancy ad publicized on November 27, 2024. He has over 30 years' experience as faculty at WSU Extension focusing on water quality issues.
- Appointment (Intellectual/Development Disabilities Advisory Board - IDDAB): Holly Morgan is recommended for a three-year term beginning February 10, 2025 (expiring February 10, 2028). IDDAB voted to approve her application on January 30, 2025.
- Resignation (Conservation Futures Citizen Oversight Committee - District #1): Mary Biskup resigned, leaving an unexpired term ending January 12, 2027. The open position will be advertised.
- Resignation (Jefferson County Parks and Recreation Advisory Board - District #1): Jacob Davidson resigned due to personal reasons, as his term had expired.
Financials
- There is no fiscal impact to the county’s General Fund for appointing Robert Simmons to the CFFCOC.
- None specified for other appointments/resignations.
Alternatives
None specified.
Community Input
- For the CFFCOC vacancy, only one individual (Robert Simmons) expressed interest by the December 11, 2024 deadline.
- None specified for other appointments/resignations.
Timeline
- November 27, 2024: Ad placed for CFFCOC Open Interest vacancy.
- December 11, 2024: Deadline for CFFCOC ad responses.
- January 8, 2025: Ad placed for IDDAB open positions.
- January 30, 2025: IDDAB voted to approve Holly Morgan's application.
- February 5, 2025: Notices received for resignations of Mary Biskup and Jacob Davidson.
- February 10, 2025: Holly Morgan's term begins.
- March 31, 2025: Cheri Van Hoover's existing term expires.
Next Steps
Accept the resignations and approve the proposed appointments/reappointments via the Consent Agenda.
Sources
- Wendy Housekeeper - Executive Assistant
- Michael Dawson - Water Quality Manager
- Tami Pokorny - Natural Resources Program Coordinator
- Bonnie Obremski - Chair of the IDDAB
- Vickie K. Norris - Chair of the Jefferson County Rural Library District Board of Trustees
- Mark McCauley - County Administrator
Discussion on Federal Financial Assistance Spending Freeze Letter
Topic Summary
The Commissioners are discussing and potentially taking action on a proposed letter to their Congressional Delegation regarding grave concerns over potential impacts from executive orders issued by President Trump concerning a spending freeze and subsequent review of federal financial assistance programs. The primary fears stem from uncertainty surrounding core community services and the apparent erasure of data concerning marginalized populations.
Key Points
- Issue: Executive orders have caused confusion and chaos regarding the flow of federal financial assistance programs (OMB memo of January 27, suspension, subsequent stay, and rescission on January 29). Despite the memo's withdrawal, the Administration stated the funding review continues.
- Impacts on Jefferson County (Distressed Rural County): Local recipients worry core services will be reduced or eliminated. Programs cited as being uncertain include:
- Housing supports (via Olympic Community Action Programs - OlyCAP)
- USDA's Special Supplemental Nutrition Program for Women, Infants and Children (WIC)
- RECOMPETE pilot program (Economic Development Administration) for job creation/connection targeting prime-age employment (25-54 years).
- Concerns over Data/Guidance: Grave concern exists regarding changes at the Center for Disease Control (CDC), specifically the "erasure of transgender, non-binary, and intersex individuals from large national datasets," and the removal of guidance documents on reproductive health, vaccination, and intimate partner/sexual violence prevention.
- Access Concerns: The County is hearing community concerns about Administration appointees (equivalent to "clerk hire") being given access to sensitive systems (Treasury Department’s payment system, Office of Personnel Management, General Services Administration).
- Request to Delegation: The letter asks the delegation to share these concerns, convince "persuadable colleagues to reconsider their support," and advocate for an "organized and professional approach that considers the most vulnerable among us," rather than "knee jerk actions."
Financials
- None [for the action of drafting the letter]. However, the underlying issue involves the potential loss or reduction of federal financial assistance programs that local non-profits and vulnerable residents rely on.
Alternatives
The letter itself is a proposed course of action. No formal alternatives to the letter were discussed in the agenda documentation.
Community Input
- The Commissioners are relaying concerns "hearing from members of our communities" and noting that local recipients worry about funding elimination.
Timeline
- January 27, [2025]: OMB memo issued requiring review and suspension of funding.
- January 28, [2025]: Suspension of distribution went into effect.
- January 29, [2025]: Temporary stay order issued, followed by the memo being rescinded.
- February 3, [2025]: BoCC tasked the County Administrator with drafting the letter.
- February 10, 2025: Letter presented for discussion and potential action.
Next Steps
Review the letter, discuss, revise as necessary, and potentially approve signing and sending the letter to Senators Patty Murray, Maria Cantwell, and Representative Emily Randall.
Sources
- Mark McCauley - County Administrator
- Heidi Eisenhour - Dist. 2 - Chair (revised the draft)
- Heather Dudley-Nollette - Dist. 1
- Greg Brotherton - Dist. 3
Hearing and Action re: Transportation Benefit District (TBD) Assumption
Topic Summary
The Board of County Commissioners (BoCC) is holding a public hearing to consider assuming the rights, powers, functions, and obligations of the Jefferson County Transportation Benefit District (JCTBD), which has boundaries coterminous with unincorporated Jefferson County limits. The assumption process, authorized by RCW 36.74, would abolish the JCTBD Board and transfer all responsibilities directly to the BoCC, aiming for "more effective and efficient administration" of transportation funds.
Key Points
- JCTBD Establishment: JCTBD was created via Ordinance No. 10-1216-24 on December 16, 2024, codified in JCC Chapter 3.90.
- Assumption Rationale (Benefits): Assumption eliminates the need for a separate entity, separate meetings, agendas, and an interlocal agreement for staff support, allowing the BoCC to directly continue the JCTBD’s work.
- Legal Authority: Assumption is authorized by RCW 36.74, provided the BoCC finds that the public interest or welfare is satisfied by the transfer.
- Previous Actions:
- January 13, 2025: Resolution adopted stating intent to assume JCTBD and setting a public hearing.
- January 27, 2025: Hearing notice approved for February 10, 2025.
- Public Notice: Published twice (January 29 and February 5, 2025).
- Imposed Taxes (by JCTBD Board on January 13, 2025): The JCTBD Board previously imposed:
- A one-tenth of one percent sales and use tax (per RCW 36.73.065(4)(a)(v) and RCW 82.14.0455).
- An annual vehicle fee (per RCW 36.73.065(4)(a)(1) and RCW 82.80.140).
- Ordinance Action: If approved, the ordinance immediately vests all JCTBD rights, powers, functions, and obligations in the BoCC, and amends JCC Chapter 3.90 accordingly (abolishing references to the separate JCTBD governing body).
- Use of Funds: Funds are used to operate the district and maintain, preserve, acquire, construct, and improve transportation systems, prioritizing programs for System Preservation and System Safety.
Financials
- Fiscal Impact: There is little to no impact on staff resources at this time because "no funding has actually been collected yet."
- Benefit: Assumption eliminates the need for an interlocal agreement with Jefferson County, thereby streamlining administrative costs.
Alternatives
None specified.
Community Input
- A public hearing is mandated to be held on February 10, 2025, during which the BoCC "must consider the assumption... and hear those appearing and all protests and objections to it."
Timeline
- December 16, 2024: JCTBD established (Ordinance No. 10-1216-24).
- January 13, 2025: BoCC Resolution of Intent adopted; JCTBD Board imposed sales tax and vehicle fee (Resolutions 03-0113-25R and 04-0113-25).
- January 29, 2025, and February 5, 2025: Public notice published.
- February 10, 2025 (11:00 a.m.): Public Hearing scheduled.
- Effective Date: Ordinance takes effect immediately upon adoption by the BoCC.
Next Steps
The BoCC is requested to: 1. Hold the public hearing. 2. Move to approve the proposed ordinance assuming the JCTBD’s rights, powers, functions, and obligations and amending Chapter 3.90 JCC accordingly.
Sources
- Mark McCauley - County Administrator
- Ariel Speser - Civil DPA (presenting at the hearing)
- RCW 36.73 and RCW 36.74 (Transportation Benefit Districts statutes)
Workshop re: Procedure for Filling Sheriff Vacancy
Topic Summary
The Board of County Commissioners (BoCC) is holding a workshop to review the statutory procedure for filling the elected Sheriff position, which became vacant on January 4, 2025, following Sheriff Joe Nole's retirement. The BoCC is obligated to fill this partisan office vacancy within 60 days, with a deadline of March 4, 2025, from a list of three eligible candidates nominated by the appropriate political party.
Key Points
- Vacancy Details: Sheriff Joe Nole retired effective January 3, 2025, causing a vacancy in a partisan office effective January 4, 2025.
- Constitutional/Statutory Requirement: The BoCC must fill the vacancy by appointment within 60 days (deadline March 4, 2025), per Article II, § 15 (Amendment 52) of the Washington State Constitution.
- Candidate Submission: The appointment must be made from a list of three eligible candidates nominated by the political party of the former official (Jefferson County Democrats' Central Committee submitted nominees on February 1, 2025).
- Deadlock Procedure: If the Commissioners cannot make an appointment by majority vote, the Governor shall make the appointment from the same list of three candidates within 30 days of the deadlock. The BoCC does not need to wait 60 days before referring the appointment to the Governor.
- Qualifications: Candidates must be a citizen of the United States and the state of Washington, and an elector of Jefferson County (RCW 42.04.020).
- Sheriff Specific Qualification (RCW 36.28.025): The person appointed must, within twelve months of assuming office, have a certificate of completion of a basic law enforcement training program which complies with standards adopted by the criminal justice training commission.
- Vetting Process: The BoCC may request written responses and conduct interviews, which must be held in an open public meeting.
- Public Records Act (PRA): All records related to filling the vacancy, including applicant names and application materials, are subject to disclosure under PRA, as the exemption for public employment applications excludes applications for elective office vacancies. Any written notes taken by commissioners, including during executive session, are subject to PRA.
- Evaluation: The BoCC may evaluate candidates in executive session but must not take any vote, including narrowing the candidate pool, in executive session (RCW 42.30.110 (1)(h)). The final appointment requires a majority vote in open session.
Financials
- No financial impacts are required for the workshop itself, other than staff time.
Alternatives
- The primary alternative presented is that if the BoCC is deadlocked, the Governor makes the appointment.
Community Input
- A public comment period is required prior to any action taken regarding the appointment, which the Chair may hold after each interview or after all interviews are complete.
Timeline
- January 3, 2025: Sheriff Joe Nole retired.
- January 4, 2025: Office vacant.
- February 1, 2025: Jefferson County Democrats' Central Committee submitted nominees.
- March 4, 2025: Deadline to fill the vacancy (60 days).
Next Steps
Conduct the workshop to discuss procedure and receive BoCC input on how they wish to proceed with candidate vetting and appointment. The department contact is Melissa Pleimann, Civil DPA.
Sources
- Melissa Pleimann - Civil DPA
- Sheriff Joe Nole (former incumbent)
- Washington State Constitution, Article II, § 15 (Amendment 52)
- RCW 42.12.010, RCW 29A.04.110, RCW 42.12.040, RCW 42.04.020, RCW 36.28.010, RCW 36.28.025, RCW 42.56.250(1)(b), RCW 42.30.110 (1)(h)
Workshop re: 2025 Finance Director Workplan
Topic Summary
The Finance Director, Judy Shepherd, presented her 2025 work plan, emphasizing growth within the county's financial team, implementation of new budget procedures, and enhanced use of the Munis Enterprise Resource Planning (ERP) system. The plan follows successful accomplishment of 2024 goals, including completing the 2023 Annual Report with no findings.
Key Points
- Focus Area 1: Countywide Financial Team Growth
- Developing the financial team of accounting professionals within the County.
- Providing mentorship to non-accounting professionals who perform accounting tasks.
- Focus Area 2: Budget Process
- Transitioning to an Annual Budget process (currently biennial/mid-biennial amendment process is used).
- Creating a new budget process structure for various funds.
- Implementing GFOA budget standards for reporting to create more meaningful content.
- Staying informed on economic factors influencing the 2026 budget.
- Focus Area 3: Munis ERP Utilization
- Exploring modules such as Job Cost and Asset Management with interested departments.
- Training departments on the use of the Contract Management module.
- Continuing to refine and streamline processes while maintaining internal controls.
- Focus Area 4: Training
- Beginning setup of video training modules for: Travel, Workflow Approver, and general Munis How-To.
- 2024 Milestones Achieved (Look-back):
- Completed the 2025 Original Mid-Biennial Budget Amendment and salary projections.
- Implemented Gravity Budget Book.
- Completed the 2023 Annual Report with no findings.
- Completed Travel Policy update.
- Payroll Team and AP Technician (Courtney Wells) growth/hiring.
- Implemented Employee Self Serve (ESS) viewing capability.
Financials
- None specified for the work plan workshop itself. The plan outlines changes to internal financial management systems and procedures (Munis, budget reporting).
Alternatives
None specified.
Community Input
None specified.
Timeline
- 2024: A review of prior year goals and accomplishments.
- 2025: The proposed work plan to be implemented.
- 2026: Emphasis on economic factors leading into the 2026 budget cycle.
Next Steps
The Board is requested to discuss the work plan and provide input.
Sources
- Judy Shepherd - Finance Director
- Mark McCauley - County Administrator
- Courtney Wells - AP Technician (new hire mentioned in 2024 accomplishments)
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