MEETING: Commissioners Meeting at Mon, Feb 03, 09:00 AM

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JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING SUMMARY

MEETING DATE: 2025-02-03

Public Comment: Federal Data Access and Local Advocacy

Metadata

  • Time Range: 00:01:27–00:02:27
  • Agenda Item: Public Comment
  • Categories: public safety, services, other

Topic Summary

A citizen raised alarm about a reported breach of Department of Treasury data to Elon Musk, urging the Commissioners to use their official capacity to contact federal representatives and object. Another Commissioner followed up, noting concerns that recent federal executive orders, particularly those affecting funding, were creating stress and making it difficult to advocate for local support services, suggesting the board draft a letter to the federal delegation.

Key Discussion Points

  • Ruth Gordon, a citizen, asked the Commissioners to call senators and representatives to object to Elon Musk gaining access to Department of Treasury data (00:01:27–00:01:47).
  • Ms. Gordon requested the Commissioners reach out to NACO and the Washington Association of Counties to issue a bipartisan objection (00:01:47–00:02:21).
  • Commissioner Brotherton noted he appreciates Ms. Gordon encouraging them to communicate with the federal delegation about "standing up" (00:22:28).
  • Commissioner Brotherton agreed the Board should draft a letter to the federal delegation regarding both the turnover of financial documents and potential "real impacts" of executive orders on support services like EDA, ABC, Head Start, and rent prevention dollars (00:22:44–00:23:04).
  • Commissioner Brothers stated that the federal decisions are "existential and very tangible" and are stressing local people who work to help those in need (00:37:04–00:37:54).
  • Commissioner Dudley-Nollette agreed with Ms. Gordon's request to "have some real impact as a body of elected officials" (00:55:40–00:55:52).

Public Comments

  • - Ruth Gordon: Called attention to the reported event that Elon Musk gained access to Treasury data, viewing this as a transfer of power, and requested the Commissioners formally protest to representatives and NACO (00:01:27–00:02:21).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Commissioner Brotherton/Mark McCauley (County Administrator): Will draft a letter to the federal delegation expressing concerns about data access issues and the potential impact of executive orders on local services (00:23:00–00:23:04, 00:44:39).

Public Comment: Aquatic Coalition Survey and Facilities

Metadata

  • Time Range: 00:02:40–00:05:22
  • Agenda Item: Public Comment
  • Categories: infrastructure, services, planning, other

Topic Summary

The President of the Jeffco Aquatic Coalition, Diane McDade, provided an update on the community survey regarding the proposed pool project, noting strong initial response with 641 responses in the first two days. She confirmed that a mailing being sponsored by the PUD will reach 13,000 households and also addressed a technical issue regarding IP throttling to allow for multiple responses per household device.

Key Discussion Points

  • Diane McDade reported the Aquatic Coalition survey went live on Saturday morning and received 641 responses by Monday at 8 a.m. (00:02:40–00:02:51).
  • McDade confirmed the PUD is mailing survey information to 13,000 households beginning Friday (00:02:51–00:03:08).
  • McDade stated that a technical hiccup prevented multiple responses from the same household IP address, but the setting was changed to "one response per device" to resolve the issue (00:03:41–00:04:21).
  • More than half of the 641 initial responses included open-ended comments (00:04:38–00:04:55).
  • Commissioner Brotherton agreed with Tom Tiersch's later suggestion that the survey data should be preserved and turned over to the PFD as a public record (00:24:46–00:25:09).
  • Commissioner Dudley-Nollette appreciated the immediate correction of the rule preventing multiple household responses, acknowledging spouses may have slightly different opinions (00:34:32–00:34:58).

Public Comments

  • - Diane McDade (President, Jeffco Aquatic Coalition): Provided an update on the survey response rate (641 responses in 2 days) and addressed technical throttling issues. Highlighted that the PUD’s mailing campaign reaching 13,000 households is underway (00:02:40–00:04:29).
  • - Tom Tiersch (Online): Requested that the survey records be preserved as public records since they will be used by the Public Facilities District (00:12:05–00:12:19).
  • - Shelley Arnell (Online): Said the survey got off to a "rough start" due to device limits and mentioned she read on Facebook that a listed percentage was wrong (00:17:23–00:18:12).
  • - Jean Ball (Online): Thanked Diane McDade for being responsive to community feedback regarding the survey (00:15:14–00:15:31).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • The throttling mechanism was changed from "one response per household" to "one response per device" to address public concerns and technical issues (00:03:41–00:04:00).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Jeffco Aquatic Coalition: Provide continued updates to the Board on the survey results (00:02:51).
  • - County Staff: Determine the appropriate retention schedule (DAN) for the data before transferring it to the PFD (00:25:09–00:25:45).

Public Comment: Housing, Shelters, and Hypothermia Risk

Metadata

  • Time Range: 00:05:36–00:08:31
  • Agenda Item: Public Comment
  • Categories: services, housing, public safety

Topic Summary

A citizen expressed grave concern about the current cold weather absence of an overnight cold weather shelter, alleging that inadequate tent provisions being handed out exposed people to hypothermia and frostbite. They also claimed the existing (2098/219) shelter was operating illegally with noise violations, and accused the county of intentionally keeping permanent supportive housing units empty to inflate the Point in Time (PIT) count for financial gain.

Key Discussion Points

  • Maggie Mitchell alleged that the 2098 shelter is operating illegally and violating city noise ordinances (00:05:36–00:06:01).
  • Mitchell claimed the county has not enacted an overnight cold weather shelter and is issuing summer tents, intentionally exposing people to hypothermia (00:06:22–0:06:54).
  • Mitchell asserted that consumers realize the county financially benefits from the Point in Time count and deliberately keeps permanent supportive housing units empty to ensure the count is high (00:07:24–00:08:31).
  • Commissioner Brotherton noted the county is using general fund dollars for the American Legion emergency shelter and would bring up issues of hospitality at the Shelter Coalition meetings (00:23:23–00:23:39).
  • Commissioner Brotherton mentioned the county is working with providers to ensure the Winter Welcoming Center remains open to extend hours for cold weather snap (00:23:59–00:24:08).
  • Commissioner Brothers acknowledged Maggie Mitchell's hypothermia email and expressed concern about keeping people warm, noting the need for "four season tents" (00:40:45–00:41:00).
  • Commissioner Brothers asked Ms. Mitchell about the source of the "specific tents" to find "tools that are going to be the most effective" (00:33:23).
  • Commissioner Brothers advised Mitchell that personally attacking people and disseminating "misinformation" makes productive conversation difficult, but still welcomed her comments (00:33:31–00:34:12).

Public Comments

  • - Maggie Mitchell: Criticized the illegal operation and noise issues at the 2098 shelter, asserted that the county is responsible for hypothermia risk due to lack of a cold weather shelter and unfit tents, and accused the county of exploiting marginalized people by manipulating the PIT count (00:05:36–00:08:31).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Mitchell claimed the county benefits financially from the Point in Time count (00:07:24–00:07:48).
  • Commissioner Brotherton noted the use of General Fund dollars for the emergency shelter (00:23:23).

Alternatives & Amendments

  • Commissioner Brothers inquired about the possibility of obtaining four-season tents (00:41:00).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Commissioner Brotherton: Bring up issues of shelter hospitality at the shelter coalition meetings (00:23:35).
  • - Commissioner Brothers: Seek further conversation with Ms. Mitchell about the source of her information and the specific tents being distributed (00:33:23–00:33:48).

Public Comment: South Shore Road Conditions and GIS Data

Metadata

  • Time Range: 00:09:13–00:11:37
  • Agenda Item: Public Comment
  • Categories: infrastructure, operations

Topic Summary

A West Jefferson resident provided an update on South Shore Road conditions, noting the recent layer of snow. He raised a specific concern about temporary ramps used at the Quinault Bridge (managed by the Park Service) to address abutment erosion. He requested that Public Works or Emergency Management take the lead on finding short-term solutions for the road, and also noted that GIS data is missing milepost markers, frustrating public efforts to track closures.

Key Discussion Points

  • Ed Bowen sent photos of South Shore Road conditions and gave a verbal update on new snow (00:09:13–00:09:40).
  • Bowen reported that the Quinault Bridge has a temporary ramp system used because of "ongoing erosion" of one of the abutments (00:10:01).
  • Bowen requested that Emergency Management (EM) investigate the road conditions and options for short-term solutions, specifically suggesting the removal of the ecology block barrier and putting the ramp back in place (00:10:23–00:10:46).
  • Bowen also requested that the IT department place mileposts in the GIS system for South Shore Road, noting the park provides only "disinformation" (00:10:46–00:11:37).
  • Commissioner Brotherton agreed that engaging Emergency Management on the South Shore Road issue is "absolutely appropriate" (00:26:08–00:26:51).
  • Commissioner Brothers expressed interest in collaborating with EM and Public Works, specifically on the GIS milepost issue (00:32:52–00:33:01).
  • Commissioner Brothers reported that Public Works Director Eric Kuzma is tracking the issue closely (00:41:25).
  • Commissioner Brothers confirmed that Kuzma will ask West End staff to "go put eyes on it" and take pictures, given the confusion over which of the three bridges is affected by the ecology block (00:43:02–00:43:17).
  • Central Services Director Shawn Frederick later confirmed that mileposts are available as a layer under the GIS "transportation" system, though not all roads have markers (02:16:47).
  • EM Director Willie Bence stated that Emergency Management's primary role there would be to explore a disaster declaration, which is unlikely to meet the monetary thresholds for state or federal aid (01:10:51–01:12:02).

Public Comments

  • - Ed Bowen (Wes Jefferson): Updated the Board on South Shore road conditions, requested Emergency Management intervention for bridge erosion and temporary ramp implementation, and asked the IT department to update GIS with milepost data (00:09:13–00:11:37).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Ed Bowen proposed pulling the ecology block and replacing the temporary bridge ramp (00:10:40–00:10:46).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - County Staff/Emergency Management: Find out what is happening with the South Shore Road conditions (00:10:23–00:10:30).
  • - Eric Kuzma (Public Works): Staff will physically inspect the site to understand the bridge ecology block issue (00:43:02–00:43:17).
  • - Commissioner Brothers/IT Department: Discuss feasibility of incorporating mileposts into the GIS for better public access (00:32:52–00:33:01).

Metadata

  • Time Range: 00:12:26–00:13:49
  • Agenda Item: Public Comment
  • Categories: operations, planning

Topic Summary

A citizen commented on two distinct issues: the redrafted letter to the Lodging Tax Advisory Committee (LTAC) and the Central Services Work Plan. Regarding the LTAC letter, he requested clarification on the first sentence, suggesting it should be more explicit about whether or not existing members have been formally dismissed. On the technology front, he requested that the IT portion of the Central Services Work Plan include a task to "clean up the website links," citing frequent frustration with encountering 404 errors.

Key Discussion Points

  • Tom Tiersch requested clarification on the new LTAC letter, stating the first sentence "doesn't make it clear that the existing members of the committee have actually been dismissed" (00:12:26–00:12:55).
  • Tiersch suggested adding website link cleanup to the IT portion of the Central Services Work Plan, noting links are frequently broken and the problem has been ignored previously (00:13:09–00:13:41).
  • Commissioner Brotherton agreed to address dead website links at the Central Services Workshop (00:27:18–00:27:38).
  • Commissioner Dudley-Nollette acknowledged Tiersch's LTAC comment, confirming the decision to "reseat LTAC was already decided in December" and the intent of the letter is procedural, but agreed to review the introductory sentence (00:31:56–00:32:21).
  • Central Services Director Shawn Frederick later recognized the broken link issue, noting their current tool requires individual website segment scans, and stated they are "getting some quoting for some additional tools" to scan the entire website (02:03:15–02:03:41).

Public Comments

  • - Tom Tiersch (Online): Requested clarification on the LTAC letter's language concerning existing members and recommended prioritizing the cleanup of broken links on the county website (00:12:26–00:13:49).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Commissioner Dudley-Nollette/County Staff: Review and potentially revise the lead sentence of the LTAC letter (00:31:56–00:32:21).
  • - Central Services Department: Investigate acquiring new tools to automatically check and repair bad website links (02:03:27–02:03:41).

Public Comment: Climate and Floodplain Mitigation Priorities

Metadata

  • Time Range: 00:15:49–00:16:44
  • Agenda Item: Public Comment
  • Categories: planning, infrastructure, services

Topic Summary

A citizen reported on a meeting with the Department of Community Development (DCD) and Department of Health reps concerning the FEMA floodplain issue in Brinnon. According to the citizen, it came to light that seeking funding for mitigating the floodplain issue is not currently a legislative priority for the County. The citizen requested that this project—which affects the community center and numerous other locations—be added to the legislative priorities list to seek grants and begin planning work.

Key Discussion Points

  • Jean Ball reported that meetings regarding Brinnon's FEMA floodplain issue revealed securing mitigation funding is not a legislative priority for the County (00:15:49–00:16:21).
  • Ball requested that securing grants or consideration for the Brinnon floodplain project be added to the County's legislative priorities, given the 1% annual flood risk to the community center and other areas (00:16:21–00:16:44).
  • Commissioner Dudley-Nollette agreed to discuss the Brinnon floodplain issue, noting the legislative priorities are a "living thing," and thanked the citizen for pointing out the need for legislative action (00:29:24–00:31:07).
  • Commissioner Dudley-Nollette noted the county previously explored applying for a grant to do studies at the mouth of the Dosewallips, but the community "did not want those studies to happen," suggesting the Board needs to revisit the correct approach for the community (00:31:07–00:31:48).
  • Shelley Arnell concurred, expressing frustration that the state representatives "haven't heard from our county" on the issue, which leads some Brinnon residents to question county intentions (00:18:23–00:18:59).

Public Comments

  • - Jean Ball (Online): Requested the Brinnon floodplain mitigation project be added to the County's legislative priorities for funding and consideration (00:15:49–00:16:44).
  • - Shelley Arnell (Online): Agreed with Jean Ball, expressing concern that the lack of County legislative priority contradicts the County's heavy promotion of the issue (00:18:23–01:18:59).

Supporting Materials Referenced

  • Central Services Director later confirmed that one 2025 Facilities Goal is the Brinnon structural study to ascertain the community center's elevation relative to floodplains (02:22:31–02:22:53).

Financials

  • The need to seek funding, consideration, or grants was discussed (00:16:21).

Alternatives & Amendments

  • Commissioner Dudley-Nollette suggested revisiting what the community does want, given previous rejection of survey studies (00:31:07–00:31:48).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Board of County Commissioners: Discuss and consider adopting the Brinnon floodplain issue as a legislative priority (00:29:24).

Public Comment: Sheriff Appointment and Central Committee Process

Metadata

  • Time Range: 00:19:47–00:21:48
  • Agenda Item: Public Comment
  • Categories: personnel

Topic Summary

The Chair of the Jefferson County Democrats Central Committee provided an update on the process for nominating candidates to fill the vacant partisan Sheriff position following Sheriff Donnell's resignation. She informed the Board that the Central Committee had completed a comprehensive, transparent process—including document submission, a questionnaire, and in-person interviews—and had submitted the required three qualified nominees for the Board's appointment decision.

Key Discussion Points

  • Laura De La Portilla confirmed that Sheriff Donnell resigned on January 3rd and the position is partisan (Democrat) (00:19:52–00:20:20).
  • The Central Committee conducted a process that included submissions, questionnaires, and in-person interviews to select the nominees (00:20:29–00:20:48).
  • The three qualified nominees submitted to the BOCC are: Brett England, Art Frank, and Andy Kernsteiner (00:20:56–00:21:12).
  • Commissioner Brotherton thanked the Central Committee for their work, noting the candidates were all "positive" (00:28:08).
  • Commissioner Brothers noted interest in potentially requesting the Central Committee's collected materials (questionnaires, resumes) to inform the BOCC's decision-making process (00:28:42–00:29:02).
  • Commissioner Brothers noted the Board needs to determine its next process steps, perhaps including interviews with the nominees, and confirmed the decision must be made by early March (00:43:34–00:44:10).

Public Comments

  • - Laura De La Portilla (Chair, Jefferson County Democrats Central Committee): Described the vetting process and announced the submission of three qualified nominees (00:19:47–00:21:48).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No formal action taken (Board is awaiting appointment decision).
  • Next Steps:
  • - Board of County Commissioners: Determine the process and criteria for making the final appointment decision (due by March 3rd or 4th) (00:43:34).
  • - Commissioner Brothers/Laura De La Portilla: Coordinate on the transfer of candidate materials from the Central Committee (00:43:44–00:43:50).

Public Health Update: Winter Virus Season and Federal Data Censorship

Metadata

  • Time Range: 00:45:30–01:04:41
  • Agenda Item: Department of Public Health Update
  • Categories: public safety, services, operations

Topic Summary

Dr. Alison Brothers presented an update on the winter virus season, noting low COVID-19 rates but elevated RSV and a predicted bimodal influenza peak, primarily affecting young people. Dr. Brothers then expressed deep concern about recent federal executive orders that led the CDC to remove substantial amounts of scientific data from its websites, specifically censoring information related to gender, reproductive health, sexually transmitted infections, and domestic violence prevention. She reassured the Board that the local Public Health Department is independent of the federal government and remains committed to providing accurate, complete, and unbiased information to the community.

Key Discussion Points

  • Winter Viruses: COVID-19 is currently mild. RSV rates are elevated, but severe outcomes (hospitalizations) are milder due to broader vaccine uptake. Influenza activity is on the rise again, suggesting a bimodal peak year, and is currently heavily affecting schools and children (00:46:18–00:47:49).
  • Prevention: Staying updated on flu and COVID-19 vaccines is key. Masking in crowded indoor areas and staying home when sick are advised (00:48:00–00:48:52).
  • Avian Influenza (Bird Flu): Stable. No known human cases in Washington State or dairy/poultry outbreaks in the state. Wild bird transmission continues, prompting a warning for poultry owners to separate flocks and for cat owners to limit outdoor access, as the virus is severe in cats (00:50:02–00:51:27).
  • Federal Data Censorship: Dr. Brothers reported that over the weekend, the CDC removed large amounts of public health guidance web pages covering gender, reproductive health, STIs, vaccines, and domestic violence prevention (00:51:31–00:52:09). Data sets referencing transgender and non-binary people were scrubbed, and web pages removed the "T" and "Q" from LGBTQ, now just listing LGB (00:52:26).
  • Local Response: JCPH is independent of the federal government and will continue to provide accurate information through its website, Facebook, and press briefings (00:53:44–00:54:09).
  • Resources: Epidemiologists are rapid-downloading the wiped CDC data; Canadian Public Health Service websites are recommended as unaffected, reliable sources (00:54:09–00:54:35).
  • Immigration and Public Health: Dr. Brothers addressed questions suggesting immigration blockades (citing public health reasons) are ineffective because viruses (like COVID-19) do not care about citizenship status (00:58:14–00:59:06).
  • Censorship History: Historical examples, including the Spanish Flu, show that states censoring information had higher death rates (00:59:22–01:00:07).
  • HIPAA Reminder: Dr. Brothers provided a reminder that HIPAA still applies and undocumented individuals should not hesitate to seek care, as JCPH remains a safe place that does not require nor disclose immigration status (01:15:07–01:15:36).
  • Dairy Herds: Dr. Brothers noted reinfection concerns among dairy herds in high-transmission states like California, but Washington State Department of Agriculture (WSDA) is proactive and confidence is high that the virus is not in local dairy cows (01:02:34–01:03:12).

Public Comments

  • KPTZ listeners submitted questions (via the Commissioners) regarding the censorship, particularly concerning transgender representation, immigration-based health policy, and the risk of reinfected dairy herds (00:57:05–01:04:41).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Commissioner Brothers recommended JCPH create a resource web page linking to non-censored university or Canadian Public Health websites (00:55:28–00:56:04). JCPH agreed to prioritize developing this resource page (00:56:04–00:57:02).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Dr. Brothers/JCPH Staff: Provide key points of concern regarding federal policy impacts to Commissioner Brotherton or Mark McCauley for inclusion in the letter to the federal delegation (01:01:41–01:01:47).
  • - JCPH Staff: Will work this week to bolster their own website with links to reliable, accurate information to replace the removed CDC content (00:56:04–00:57:02).

Emergency Management Update: Winter Weather and FEMA Concerns

Metadata

  • Time Range: 01:05:02–01:14:31
  • Agenda Item: Department of Emergency Management Update
  • Categories: public safety, infrastructure, services

Topic Summary

Director Willie Bence provided an update on the current winter weather, noting the snow is expected to stick and advising residents to exercise caution due to road sanding/salting. He shifted focus to potential federal uncertainty, expressing concern over talk of FEMA restructuring and conditional aid, which could severely impact reimbursements after major disasters. Bence emphasized the ongoing need for Jefferson County residents to be “self-sufficient” and resilient, especially since the rural area is a low priority in regional disasters.

Key Discussion Points

  • Winter Weather: Snow will stick, and caution should be exercised; the Roads Department will focus on sanding and salting, as they cannot fully clear/dry roads (01:05:33–01:05:59).
  • Federal Uncertainty: Talk of eliminating FEMA, restructuring, and using conditional aid means the County is unsure what recovery would look like after a major disaster via the Stafford Act (01:06:32–01:07:00).
  • Self-Sufficiency: Bence emphasized the need for residents to be self-sufficient, as Jefferson County is a rural area and would be low on the priority list for major regional disaster assistance (01:07:14–01:07:43).
  • Vulnerable Populations: Bence noted disasters magnify existing social vulnerabilities; like Dr. Brothers, he stressed the need to ensure marginalized communities (e.g., those concerned about immigration status) receive assistance during a major incident (01:08:10–01:09:31).
  • Road Washouts (Upper Ho/South Fork Quinault): Bence confirmed EM coordinated with Public Works (Eric Kuzma) early on but determined a state/federal disaster declaration is "highly unlikely" due to the high monetary thresholds the event fails to meet (01:10:51–01:12:02).
  • Food Systems (Future Plan): Bence confirmed he has not seen the Johns Hopkins resource guide on food system resilience but would welcome a link (01:13:08). He mentioned the department has been unsuccessfully seeking grant funds for a "FEWSION" supply chain analysis project (01:13:43–01:14:12).

Public Comments

  • No public comment was taken during this report (Bence confirmed he had no KPTZ questions this week) (01:09:43).

Supporting Materials Referenced

  • The 2025 Emergency Management Workplan was requested for review by the Board (01:09:43).

Financials

  • The EM department's annual budget is $327,533.00 (01:09:43).
  • Bence noted the high "monetary thresholds" required for a disaster declaration (01:11:02).
  • Bence noted unsuccessful attempts to secure grant funding for the FEWSION supply chain analysis (01:13:54–01:14:00).

Alternatives & Amendments

  • Commissioner Brothers requested Bence investigate the Johns Hopkins "food system resilience planning guide" (01:12:35–01:13:08). Bence confirmed food resiliency planning is a focal point of his 2025 workplan (01:13:18–01:13:24).

Outcome, Vote, and Next Steps

  • Decision: No action taken. The Board rescheduled the discussion of the 2025 Work Plan.
  • Next Steps:
  • - Willie Bence (EM Director): Reschedule the 2025 Work Plan presentation for February 10th (03:05:03).
  • - Commissioner Brothers: Send the Johns Hopkins food system study link to Willie Bence (01:13:01).

Metadata

  • Time Range: 01:17:20–01:33:32
  • Agenda Item: Consent Agenda
  • Categories: contracts, permits, services, infrastructure, budgeting

Topic Summary

The Board discussed and approved the consent agenda after pulling Item #2 (Coordinated Water System Plan, CWSP, Agreement). Discussion centered on clarifying financial discrepancies in the On-Site Sewage (OSS) Action Plan contract, verifying the pass-through nature of the School-to-Work program funding, and confirming funding sources for sewer agreements. Due to complexity, the CWSP matter was deferred for next week.

Key Discussion Points

  • Item #2 (CWSP/WUCC Agreement): Item pulled for further discussion next week due to complex questions about the new Water Utility Coordinating Committee (WUCC) (01:17:20). Commissioner Brothers requested the folder for the prior WUCC meeting be available online as it was hard to find (01:18:40).
  • Item #1 (OSS Action Plan): Commissioner Brotherton noted a discrepancy: the contract document states $90,000 spelled out, while Exhibit B states $90,645.00 as the maximum payable (01:19:20–01:20:28). Finding that the table (page 14) stating $90,645.00 would likely take precedence, the Board opted to proceed (01:21:16–01:21:31).
  • Item #5 (School-to-Work Program): Commissioner Brothers questioned how the county budgets for this cost when the contract states the maximum price is $10,088.40 per student with "no limit on the number of students" (01:23:41–01:24:23).
  • JCPH Coordinator Bonnie Obremski clarified: The State reimburses the County "per student" (fee-for-service), and the funding is a true pass-through arrangement from the Division of Vocational Rehab (DVR) (01:26:30–01:28:18).
  • Item #6 (Port Hadlock Sewer Monitoring): Commissioner Brothers confirmed this $79,933 increase is 100% covered by Department of Commerce grant funds and is within the existing grant amounts (01:25:26–01:26:17).
  • Item #3 (Chimacum Creek Acquisition): Commissioner Brotherton noted the importance of the $52,000 grant for acquiring 3.14 acres near Chimacum Creek, calling it a "huge step forward" for protecting salmon habitat and preventing landslides (01:30:21–01:31:37).
  • Item #10 (Therapeutic Courts): Commissioner Brotherton highlighted the $200,000 allocation from Behavioral Health Funds, noting it institutionalizes coordination capacity that previously fragmented, ensuring consistency for services (01:32:03–01:33:05).
  • Item #11 (PLU MOU): Commissioner Brothers noted the no-cost agreement with Pacific Lutheran University School of Nursing is a "win-win situation" for the county's nursing program (01:29:05–01:29:16).

Public Comments

  • Limited discussion; questions were internal to the Board and staff.

Supporting Materials Referenced

  • Lower Chimacum Creek Mainstem Conservation Acquisition Agreement (Item #3): Total Conservation Futures Fund Grant: $52,000.00. Land acquisition protects critical riparian habitat for threatened salmon runs and prevents erosion near Irondale (01:30:21).
  • On-Site Sewage (OSS) Action Plan Agreement (Item #1): Maximum payable: $90,645.00 from Puget Sound Partnership funds.
  • School-to-Work Program Direct Services Agreement (Item #5): Max payment: $10,088.40 per student. Funding is a pass-through from DVR.
  • Therapeutic Courts Funding (Item #10): Allocation of $200,000 for Case Management from 1/10th of 1% Behavioral Health Sales Tax Funds.
  • Supplemental Agreement 1: Port Hadlock MBR Groundwater Monitoring (Item #6): Cost: $79,933.00 (from Dept. of Commerce funds).

Financials

  • Item #1 (OSS Action Plan): Discrepancy noted between contract text $90,000 and exhibit $90,645; staff advised moving forward based on the higher number (01:21:07).
  • Item #5 (School-to-Work): $10,088.40 per student covered entirely by DVR (pass-through) (01:26:30).
  • Item #6 (Monitoring): Increase of $79,933.00 is covered by Commerce funds (01:26:05).
  • Item #3 (Chimacum): Conservation Futures Grant $52,000.00 (01:30:21).
  • Item #10 (Courts): Allocation of $200,000.00 from Behavioral Health Sales Tax (01:32:03).

Alternatives & Amendments

  • Amendment: Item #2 (Coordinated Water System Plan Agreement) was removed from the Consent Agenda for future discussion (01:33:27).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the consent agenda, with the removal of Item #2.
  • Vote: Unanimous (Aye: Brotherton, Brothers, Dudley-Nollette) (01:33:27–01:33:32).
  • Next Steps:
  • - Board/Staff: Item #2 to be addressed at a future meeting (01:17:20).
  • - Public Works/Staff: Proceed with implementing all remaining approved contracts and reappointments (01:33:17).

Personnel Administration Manual (PAM) Updates

Metadata

  • Time Range: 01:34:07–01:46:53
  • Agenda Item: Personnel Administration Manual (PAM) Updates
  • Categories: personnel, ordinances

Topic Summary

The Human Resources Director requested final discussion and direction on the extensive red-line draft of the Personnel Administration Manual (PAM). The updates incorporate legal changes, improve consistency (e.g., changing "citizen" to "resident"), and clarify internal policies. The Board acknowledged the immense staff effort. One historical correction was identified regarding Commissioner L.B. Hastings' first name. The plan moving forward is to use the Board-approved draft to seek union and staff review before final legal vetting and adoption. A public commenter requested the review extend to "citizen" usage in the county code.

Key Discussion Points

  • HR Director Sarah Melancon noted that the update process began with the Prosecuting Attorney's Office (PAO) and is now ready for presentation to staff and unions (01:34:40–01:35:14).
  • Commissioner Brotherton noted the PAM serves as a critical "handbook to guide our staff and our management staff" (01:36:18–01:36:30).
  • Commissioner Brothers pointed out a historical error in Section 1.1 (Brief History), providing evidence from the Historical Society that the first commissioner was Loren Brown Hastings (L.B. Hastings Sr.), not Lucius B. Hastings (01:38:41–01:40:05).
  • Commissioner Brothers noted this discovery inspired her to work with county archives to compile a historical list of all Jefferson County Commissioners (01:40:59).
  • Tom Tiersch requested clarification on whether all instances of the word "citizen" in the red-line version were replaced. He also recommended the Planning Commission draft a recommendation to revise all instances of "citizen" in the 50+ instances within the Jefferson County Code (01:44:29–01:45:47).
  • Commissioner Brothers confirmed that the clean version of the document retains only the word "citizenship" in contexts regarding anti-discrimination (01:46:02).
  • The Board agreed the PAM updates should proceed to the next stage of review.

Public Comments

  • - Tom Tiersch (Online): Questioned the continued use of "citizen" in the redline draft and formally requested that the County prioritize correcting the use of "citizen" in the entire 50+ instances in the County Code (01:44:29–01:45:47).

Supporting Materials Referenced

  • Personnel Administration Manual (PAM) Redline Draft (01:34:07).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Amendment: Correction of the historical name of the first County Commissioner in Section 1.1 from Lucius B. Hastings to Loren Brown Hastings (01:42:25).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the draft of the PAM, with the one historical change correcting the name of Lorenzo Brown Hastings, and move it forward for collective bargaining unit and prosecutor review.
  • Vote: Unanimous (Aye: Brotherton, Brothers, Dudley-Nollette) (01:42:32).
  • Next Steps:
  • - Sarah Melancon (HR Director): Circulate the Board-approved draft to staff and unions for review, then send it to the PAO for final legal review prior to definitive adoption (01:41:49–01:42:12).

DNR Interagency Acquisition for Encumbered Lands

Metadata

  • Time Range: 01:47:41–01:56:01
  • Agenda Item: Commissioner Briefing (Non-Agenda Item)
  • Categories: land use, planning

Topic Summary

Commissioner Brotherton briefed the Board on the encumbered lands work group (involving WASAC, DNR, and five counties) regarding the acquisition of replacement acres for lands restricted by federal regulations (Marbled Murrelet and Spotted Owl). DNR proposed accelerating the replacement process by doing an interagency exchange: DNR would acquire timber-ready Green Diamond acres in Clallam County, and a portion would be formally designated for the benefit of Jefferson County taxing districts, providing revenue sooner than possible from replacement acres located elsewhere.

Key Discussion Points

  • The encumbered lands work group addresses the impact of federal regulations (Marbled Murrelet/Spotted Owl) on timber revenue for counties (01:48:05).
  • DNR found a viable acquisition of Green Diamond acres in Clallam County (01:50:01).
  • Proposal: DNR will acquire Clallam County land, and through an "interagency exchange," designated acres will benefit Jefferson County taxing districts that were affected by encumbered lands (01:50:01–01:50:36).
  • The acquisition will also provide replacement acres for the Dabob Natural Area Preserve expansion (01:51:16–01:51:30).
  • The acquired acreage in Clallam County includes timber "almost ready to be harvested," meaning revenue could flow sooner than from other considered parcels (01:52:53–01:53:20).
  • Revenue will be distributed through the state to the junior taxing districts in the portion of Jefferson County where the encumbered lands lie (primarily the West End) (01:55:07–01:55:41).
  • Washington State DNR's Dwayne Emmons requested concurrence from the BOCC to proceed with the acquisition (01:52:42).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • DNR is working with $10 million in proviso funding, split between Skamania, Wahkiakum, Pacific, Clallam, and Jefferson counties (01:48:05).
  • The project will allow Jefferson County to see money flowing sooner than from other replacement land options (01:53:10–01:53:20).

Alternatives & Amendments

  • DNR is also in conversation with landowners in Jefferson County (likely Rainier Timber) regarding other acquisitions, including lands in the upper Tarboo watershed (01:53:20–01:54:15).

Outcome, Vote, and Next Steps

  • Decision: No formal motion taken (only concurrence required).
  • Vote: Concurrence was given by Commissioners Brothers and Dudley-Nollette (01:56:01).
  • Next Steps:
  • - Commissioner Brotherton: Tell DNR's Dwayne Emmons to proceed with the acquisition (01:55:52).

Central Services Department 2025 Work Plan

Metadata

  • Time Range: 01:58:01–02:39:07
  • Agenda Item: Central Services Work Plan (2025)
  • Categories: operations, budgeting, infrastructure, services, planning

Topic Summary

Central Services Director Shawn Frederick presented the 2025 Work Plan, covering Information Services (IT, GIS, Public Records), Facilities, and general policy goals. Key goals include completing the CRITR (Critical Information Technology Server Room) project to relocate the courthouse backbone for redundant power; addressing website broken links; integrating the Tyler Tech suites; addressing significant facilities maintenance (roof repairs, Brinnon structural study); and standardizing internal policies to better support all county departments.

Key Discussion Points

  • Department Role: Frederick noted the job is twofold: maintaining internal infrastructure (facilities/IT security) and supporting customers (county staff and public) (01:58:54–01:59:27).
  • Information Technology (I.T.):
    • CRITR Project: Relocating the IT backbone from the courthouse (no redundant power) to the Sheriff’s Office (redundant power) for continuity of operations (02:04:43–02:05:06).
    • Website Links: Acknowledging the public and Commissioner's comments on broken links, IT is acquiring quotes for tools that can scan the entire website (not just segments) more effectively (02:03:27–02:03:41).
    • Device Rollout: Continues planned replacement of ~25% of devices annually (02:03:53).
    • Tyler/Munis ERP Migration: Planning an on-server migration to Tyler Tech/Munis (ERP/EPL) system to stabilize data before migrating to the cloud (02:07:30–02:08:08).
  • Public Records:
    • Workload: The department processes 384 County and 687 Sheriff PRRs (02:10:43).
    • 2025 Goal: Implementing SMS archiving software for capturing relevant text messages as public records (02:12:43).
  • GIS: GIS is undergoing a major technological shift, moving all data/processes to a new system (ArcGIS Pro) to meet a March 1, 2026, retirement deadline for old software (02:14:12).
    • Frederick confirmed GIS has a layer available for mileposts that could address the South Shore Road request (02:16:47).
  • Records Management: Major 2024 success was relocating all records to the new Glen Cove center, allowing for the destruction of 294 boxes of retained files (02:18:06–02:19:03).
  • Facilities (2025 Goals):
    • Roof Repairs: Scheduled for Fort Townsend Community Center, Castle Hill Public Works, Public Health, and DCD (02:22:26–02:22:31).
    • Brinnon Structural Study: Will ascertain the community center's elevation relative to floodplains (02:22:53).
    • Courthouse: Sustainment projects include elevator modernization and wiring upgrades (02:23:18).
  • Director's Goals: Relaunching the Capital Facilities Planning Committee and reconstituting a 6-year Capital Improvement Plan (CIP), similar to the Transportation Improvement Plan (02:29:13).
  • Tyler/Munis Discussion: County Administrator Mark McCauley confirmed Munis is a broad Enterprise Resource Planning (ERP) suite used by almost all departments (not just finance) that has greatly increased efficiency and reduced the time to see revenue data from days to hours (02:34:13). Commissioner Brothers requested Frederick meet with Monty Reinders (Public Works) to discuss challenges with the invoice upload process in Munis (02:35:11–02:36:10).

Public Comments

  • No public comment taken during the presentation.

Supporting Materials Referenced

  • Central Services Department 2025 Work Plan (01:58:01).

Financials

  • The need to hire an Administrative Assistant position (currently budgeted and vacant) was noted for succession planning (02:02:13).
  • The transfer of videos to digital archives is a 2025 goal because digital space is "incredibly expensive" (02:20:33–02:20:45).
  • Port Hadlock EV Chargers: Contractor Watt and ECS are still expected to meet the June 30th deadline to install 40 chargers, funded by two grants (02:26:46–02:27:36).

Alternatives & Amendments

  • Frederick will relaunch the Capital Facilities Planning Committee to determine Standard CIP procedures and distinguish critical improvement projects from routine maintenance (02:37:14–02:37:50).

Outcome, Vote, and Next Steps

  • Decision: No action taken (item was informational).
  • Next Steps:
  • - Shawn Frederick: Follow up on Public Works' concerns regarding Munis invoice management (02:36:10).
  • - Shawn Frederick: Schedule the relaunch of the Capital Facilities Planning Committee (02:37:14).

Lodging Tax Advisory Committee (LTAC) Appointment Letter

Metadata

  • Time Range: 03:05:55–03:39:06
  • Agenda Item: Discussion and potential action regarding letter to the Lodging Tax Advisory Committee (LTAC)
  • Categories: services, permitting, ordinances, planning

Topic Summary

The Board discussed the revised letter intended to implement the December 23rd decision to open all LTAC seats. Public comment expressed concerns about the "tone" of the reorganization and its impact on the tourism community. The Board agreed the primary goal is to quickly move forward with the process, welcoming new applications and encouraging reapplication from former members. Two minor amendments—changing the subject line to "LTAC Appointments" and clarifying the bylaws development process will include public input and LTAC collaboration—resulted in the approval and signing of the letter.

Key Discussion Points

  • Context: The letter implements the BOCC's unanimous decision on December 23rd to open all LTAC seats (03:17:40–03:18:03).
  • Purpose: To encourage applications from a broad range of tourism-related businesses across all geographic areas (03:07:07).
  • RCW Rules: LTAC requires a minimum of five positions: two lodging tax generators, two lodging tax recipients, and one County Commissioner (RCW 67.28.1817(1)) (03:19:05–03:19:18).
  • Bylaws: The BOCC intends to develop bylaws to incorporate legislative and tourism alignment and an annual review process, addressing the fact that the Board has historically failed to do the required annual membership review (03:25:58–03:26:29).
  • Commissioner Brothers' View: Expressed interest in moving the conversation away from the BOCC and quickly back to a functioning LTAC board to solve issues (03:24:06). Questioned whether using limited LTAC dollars for major problems like housing might divert too much funding from core tourism promotion, potentially causing "another problem" (03:25:05–03:25:34).
  • Commissioner Brotherton's View: Noted that he felt his efforts to insert legislative priorities last year were correct because the BOCC "represent[s] the county in a very different way" and is looking at the entire county picture (03:30:38–03:30:57).

Public Comments

  • - Demi Wardrop: Suggested changing the subject line from "LTAC Membership" to something emphasizing volunteering or appointments. Requested clarification on the second paragraph confirming that the RCW limits applicants (03:09:02–03:10:21). Cautioned that the BOCC needs a "respectful and collaborative" relationship with LTAC (03:11:19–03:11:24).
  • - Ed Bowen: Suggested adding funds to the LTAC discussion (03:11:45).
  • - Jim Friedman: Suggested the BOCC review recent TCC meetings, stating that Commissioner Brotherton criticized the committee's "ineffective" work, and that the LTAC seemed to exercise its best and most responsible effort to fund PFD/pool (03:14:06–03:14:51).
  • - Shelley Arnell: Concurred with Friedman, stating the situation was contentious and unfair to the North Hood Canal Chamber of Commerce. Reiterated that just because the County can fund certain priorities (like PFD/pool) with LTAC money doesn't mean it should (03:16:00–03:16:45).

Supporting Materials Referenced

  • Letter to Lodging Tax Advisory Committee (LTAC) Regarding Membership (03:05:55).

Financials

  • LTAC dollars were referenced as a "very small pool of pot of money" (03:25:05).

Alternatives & Amendments

  • Amendment 1 (Adopted): Change the subject line from "LTAC Membership" to "LTAC Appointments" (03:33:38–03:35:19).
  • Amendment 2 (Adopted): Modify the third paragraph to state that bylaws development will occur "with public input and in collaboration with LTAC" (03:37:19).
  • Commissioner Brotherton first moved to approve before amendments were discussed, which was deemed inappropriate (03:33:39).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the letter to send to the Lodging Tax Advisory Committee as amended.
  • Vote: Unanimous (Aye: Brotherton, Brothers, Dudley-Nollette) (03:38:05–03:38:21).
  • Next Steps:
  • - County Administrator/Staff: Send the amended letter to current LTAC members and begin the formalized process of seeking applications and developing bylaws (03:39:06).

Board Briefing and Calendaring

Metadata

  • Time Range: 02:40:15–04:08:44
  • Agenda Item: Board Briefing and Calendaring
  • Categories: operations, planning, services, political

Topic Summary

The Commissioners provided detailed briefings on their past week and previewed conflicts/engagements for the coming week. Legislative priorities, the impact of federal funding cuts, and local infrastructure issues dominated the look-back. The Board agreed to schedule meetings with tribal relations, continue work on the Glencove UGA expansion, and review legislative progress after WASAC meetings. A potential conflict for Commissioner Brothers (Behavioral Health vs. Clean Water District) was identified for the following month.

Key Discussion Points

  • Federal Funding/NODC: Commissioner Brothers reported that the North Olympic Development Council (NODC) has only six weeks of operating funds without federal grants and may have to lay off recently hired staff (02:43:07).
  • IDD/Stipend: Commissioner Dudley-Nollette noted staff confusion on whether they are allowed to discuss diversity, equity, and inclusion, or offer stipends following federal actions (02:44:15–02:45:00).
  • Sheriff Nominees: Commissioner Brotherton met with interim Sheriff Andy Kernsteiner, who is making progress toward accreditation for the agency (02:50:48–02:50:55).
  • Clean Water/Salmon: Commissioner Brotherton finalized the CHIP grant agreement for the Takala Brown property acquisition (02:53:06–02:53:25).
  • Road Funding: Commissioner Dudley-Nollette is personally delivering support letters for the Mill Road Roundabout project (legislative ask) (02:55:51). Commissioner Brothers is coordinating with Eric Kuzma to pursue "reappropriating some of the FLAT funds" for the Upper Hoe Road repair (02:56:42–02:57:08).
  • Glencove UGA: Commissioner Brotherton will review options from SCJ Alliance regarding UGA expansion/swap this week and finalize plans for small focus groups to start public dialogue (03:46:05–03:46:48).
  • Scheduling Conflicts:
    • Commissioner Brothers (Feb 13): The Behavioral Health Consortium meeting and the Clean Water District meeting (both chaired by Lori Fleming) directly conflict at 3:00-4:30 p.m. (04:04:44–04:05:26). Commissioner Brothers agreed to find out the feasibility of the groups moving their time (04:05:26).
    • Commissioner Dudley-Nollette (Feb 10): Will be performing Point in Time Count at Woodley Place (Caravan), requiring her to miss the shelter operation meeting (03:41:27).
  • Legislative Bills: Commissioner Dudley-Nollette summarized WASAC's tracking list, including bills on Lammard flexibility (SB 5461), middle housing, increasing cannabis revenue for counties, and strongly opposing a permanent supportive housing bill (03:58:39–04:00:33).
  • County Engineer Training: Commissioner Brothers is interested in attending a CRAB training for new commissioners on legislative authority and funding for the Office of the County Engineer (04:06:23–04:06:45).
  • Public Works Training: Commissioner Brothers and Dudley-Nollette expressed interest in attending Public Works' training session for road crew supervisors designed to diffuse situations with "angry and abusive people" (03:40:07–03:40:32).

Public Comments

  • No public comment on calendaring.

Supporting Materials Referenced

  • WASAC Legislative List (03:58:22).

Financials

  • NODC has six weeks of operational runway without federal funding (02:43:07).
  • Public Defense funding bill is supported by the Board, which aims to increase funding to counties (04:02:41).
  • Property tax growth bills aim to change the annual limit from 1% to "not to exceed 3%" (04:03:16–04:03:30).

Alternatives & Amendments

  • Commissioner Brothers will go to the Clean Water District meeting on February 15th if the groups cannot change their conflicting times on February 13th (04:05:36–04:05:58).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken.
  • Next Steps:
  • - Commissioner Brothers: Seek next steps regarding the conflicting Behavioral Health and Clean Water District meetings (04:05:26).
  • - Commissioner Brothers/Dudley-Nollette: Coordinate who will attend the Public Works "diffusing anger" training (03:40:32).

Executive Sessions (Two Extensions)

Metadata

  • Time Range: 03:01:39–03:04:14
  • Agenda Item: Executive Session
  • Categories: legal, land use

Topic Summary

The Board entered into two consecutive extensions of an executive session to consider the selection of a site or the acquisition of real estate by lease or purchase. The initial session included the County Administrator, the Chief Civil Deputy Prosecuting Attorney, two Civil Deputy Prosecuting Attorneys, and the DNR Assistant Deputy State of Plans Manager. The second extension included the County Administrator, the Chief Civil Deputy Prosecuting Attorney, and the Community Development Director. No action was taken upon conclusion.

Key Discussion Points

  • The session was held under RCW 42.30.110 (1)(b): to consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge would cause a likelihood of increased price (03:01:25).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken (03:04:14).
  • Next Steps: No next steps specified.

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