PACKET: Commissioners Meeting at Mon, Jan 27, 09:00 AM

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Fiscal Sponsorship Request for Habitat for Humanity (Mason Street Affordable Housing)

Topic Summary

Habitat for Humanity of East Jefferson County is seeking an agreement for Jefferson County to act as the fiscal sponsor for a federal grant application. The grant funds would finance infrastructure development at the Mason Street affordable housing site. Staff supports the proposal, noting that county fiscal sponsorship may increase the likelihood of Congressional grant approval, similar to a previous arrangement with the YMCA.

Key Points

  • Habitat for Humanity of East Jefferson County is applying for a federal grant for infrastructure at the Mason Street affordable housing site.
  • Jamie Maciejewski, Executive Director of Habitat for Humanity, suggests that Congress may be more likely to approve the grant if the County serves as the fiscal sponsor.
  • Staff supports serving as the fiscal sponsor and indicates that there is capacity available to assume this role and its associated responsibilities.
  • A similar fiscal sponsorship relationship was established previously with the YMCA for the Early Learning/Childcare Center adjacent to Port Townsend High School.

Financials

None specified. (The document states "None" under the Fiscal Impact section, as the request is to act as a sponsor, not to fund the project directly.)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 27, 2025: Date of agenda request for discussion and potential action on the request.

Next Steps

The Board of County Commissioners is recommended to participate in the discussion and decide whether to agree to serve as the fiscal sponsor. The Executive Director of Habitat for Humanity will discuss the grant opportunity with the Board.

Sources

  • Mark McCauley - County Administrator
  • Jamie Maciejewski - Executive Director, Habitat for Humanity of East Jefferson County

Jefferson County Public Health (JCPH) Consolidated Contracts Amendment #1 (2025–2027)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Consolidated Contract Amendment #1 with the Washington State Department of Health (DOH), totaling \$2,645,323 for the term running from January 1, 2025, through December 31, 2027. This amendment adds funding and Statements of Work (SOW) for eleven specific public health programs across infectious disease, environmental health, maternal/child health, and emergency preparedness. The funding represents a combination of State and Federal dollars to ensure the provision of essential public health services statewide.

Key Points

  • JCPH seeks approval for Consolidated Contract Amendment #1 (CC-25-001-A1) with the Washington State Department of Health (DOH).
  • The contract and its purpose revolve around providing public health services to the people of Washington State, with the amendment adding or amending programs and funding.
  • The majority of the funding (\$2,333,000) is allocated to Foundational Public Health Services (FPHS), intended to build the local health jurisdiction's (LHJ) capacity and services statewide.
  • Other programs funded through this amendment include:
    • DCHS - ELC COVID-19 Response: Focuses on culturally responsive testing and investigation to limit COVID-19 spread.
    • Infectious Disease-Syndemic Prevention Services-SSP: Provides prevention services for clustered infectious diseases (Syndemic Prevention).
    • Injury & Violence Prevention-LHJ Opioid Campaign Proviso: Funds from opioid abatement settlement accounts.
    • Maternal & Child Health Block Grant: Supports local interventions specific to the maternal and child health target population.
    • Office of Drinking Water Group A Program: Funds sanitary surveys and technical assistance for small community and non-community water systems.
    • Office of Immunization-Promotion of Immunizations: Supports activities to improve immunization coverage rates.
    • Office of Resiliency & Health Security-PHEP: Strengthens LHJf capacity to prepare for, respond to, and recover from public health threats and emergencies.
    • Recreational Shellfish Activities: Provides funds for shellfish harvesting safety.
    • School-Based Health Centers Program: Formalizes a grant award for SBHC operations (serving Quilicene, Chimacum, and Port Townsend School Districts per separate SOW).
    • Sexual & Reproductive Health Program: Provides funding for sexual and reproductive health services.
  • The agreement term runs concurrently for the public health services, lasting from January 1, 2025, to December 31, 2027, although individual program funding may cover shorter periods.

Financials

  • Total Contract Amendment Value: \$2,645,323
  • Funding Sources: Consolidated Contract funded by DOH, comprising Federal and State funds.
    • Total Federal: \$124,480
    • Total State: \$2,520,843
  • Allocation Breakdown for Major Programs:
    • Foundational Public Health Services (FPHS): \$2,333,000
    • Infectious Disease-Syndemic Prevention Services-SSP: \$89,250
    • School-Based Health Centers Program: \$59,000
    • Sexual & Reproductive Health Program: \$56,614
    • Injury & Violence Prevention-LHJ Opioid Campaign Proviso: \$31,500
    • Maternal & Child Health Block Grant: \$27,525
    • DCHS - ELC COVID-19 Response: \$15,580
    • Office of Resiliency & Health Security-PHEP: \$13,754
    • Office of Immunization: \$10,000
    • Office of Drinking Water Group A Program: \$5,400
    • Recreational Shellfish Activities: \$3,700
  • Cost Allocation Details: Indirect rate as of January 1, 2025, is 27.94% for Public Health.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Start date of Consolidated Contract Amendment #1 term.
  • December 31, 2027: End date of Consolidated Contract Amendment #1 term.
  • January 27, 2025: Date of Agenda Request.

Next Steps

JCPH Management recommends Board of County Commissioners (BoCC) approval of Consolidated Contract Amendment #1.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Mark McCauley - County Administrator
  • Washington State Department of Health (DOH)

Syringe Service Programs (SSP) and Syndemic Prevention Services

Topic Summary

Jefferson County Public Health (JCPH) is receiving \$89,250 through the DOH Consolidated Contract for Infectious Disease-Syndemic Prevention Services (HIV, STI, Adult Viral Hepatitis). This funding supports Syringe Service Programs (SSP) for operations and harm reduction services related to overdose prevention, requiring strict adherence to federal and state guidelines regarding operations (minimum 8 hours/week, 2 days/week) and service tracking.

Key Points

  • The SOW provides Syndemic Prevention Services for infectious diseases (HIV, STI, and Adult Viral Hepatitis) and is funded through DOH's Office of Infectious Disease (OID).
  • SSP Support for Operations (\$40,250): Requires conducting comprehensive SSPs for people who use drugs (PWUD), including distributing sterile syringes and naloxone, operating fixed sites and mobile/street outreach (requiring a vehicle), and offering referrals to address social determinants of health.
  • SSP Harm Reduction Navigation (OD2A) (\$49,000): Involves providing harm reduction care navigation and referrals to health care, medical services, behavioral health counseling (including MOUD), housing, and advocacy.
  • Priority Populations for SSPs include: Black/African American, Latino, American Indian/Alaska Native people, unhoused/unstably housed individuals, sex workers, people involved in the criminal legal system, gender expansive/transgender individuals, and gay/bi men who have sex with men.
  • Full-time care navigators (1.0 FTE) shall not exceed a caseload greater than 25 individuals.
  • Clinical Services Requirement: SSPs must offer onsite, low-barrier access to wound care, infectious disease testing, STI and Hepatitis C treatment, and Medications for Opioid Use Disorder (MOUD).
  • Funds may not be used to purchase basic safer injection supplies (e.g., syringes, naloxone, sharps containers); these supplies will be provided directly by DOH. The purchase of naloxone cannot be reimbursed using OD2A-S funds.
  • Compliance is monitored through submission of monthly data into DOH/OID systems tracking metrics like sterile syringes distributed, naloxone kits distributed, and participant encounters. LHJ must participate in program evaluation and capacity building activities.

Financials

  • Total Allocation: $89,250
    • SFY25 Drug User Health Program (State): \$40,250 (max reimbursement for SSP Operations)
    • FFY24 OD2A OID CDC Prevent (Federal): \$49,000 (max reimbursement for Harm Reduction Service Navigation)
  • OD2A-S Budget Funds (Sept 1, 2024 - Aug 31, 2025): Salaries (\$30,618.13), Benefits (\$12,247.25), Other (\$660.00), Supplies (\$33,073), Indirect rate (\$21,401.59), for a total of \$98,000 under the OD2A-S program period, though the contact SOW limits the County to $49,000.
  • Payment Method: Reimbursement of actual costs incurred.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Start date of performance period.
  • June 30, 2025: End date of performance period for the SOW.
  • June 30, 2025: Deadline to submit Performance Objectives & Work Plan.
  • July 31, 2025: Deadline to submit all final claims for payment.

Next Steps

LHJ must adhere to monthly reporting requirements via the DOH/OID issued database.

Sources

  • Washington State Department of Health (DOH)
  • Office of Infectious Disease (OID)
  • Centers for Disease Control and Prevention (CDC)

Opioid and Fentanyl Awareness Campaign (Injury & Violence Prevention Proviso)

Topic Summary

Jefferson County Public Health (JCPH) is receiving \$31,500 from the Opioid abatement settlement account through the Department of Health (DOH) to fund an opioid and fentanyl awareness, prevention, and education campaign during the first half of 2025. This project involves producing local media materials, conducting advertising purchases, and hosting educational events collaboratively across the county.

Key Points

  • Funds originate from the Opioid abatement settlement account (State appropriation).
  • The purpose is solely for administering grants for opioid and fentanyl awareness, prevention, and education campaigns by local health jurisdictions (LHJ).
  • JCPH plans specific media and outreach activities:
    1. Create 2 banners for display across State Route 20 in Port Townsend and 1,000 brochures (including Spanish translation) for distribution at Port Townsend events.
    2. Develop 2-4 monthly public media posts (static images and videos) on Instagram and Facebook, plus one YouTube video.
    3. Purchase 6 newspaper and community board advertisements focusing on awareness, fentanyl, and Medication for Opioid Use Disorder (MOUD).
    4. Host 4 interactive public education events with community partners at The Nest (OWL 360), Recovery Café, Chimacum Grange, and Quilcene Guild Hall, focusing on de-stigmatization, science-based education, and community engagement as prevention.
    5. Work with KPTZ Radio (Port Townsend) for 4 one-hour interview programs to educate the public and dispel myths/stigmas related to opioid/fentanyl use disorders.

Financials

  • Total Allocation: $31,500
  • Funding Source: State (Opioid Abatement Settlement Account Proviso).
  • Project Budget (Totaling $56,000, of which $31,500 is directly allocated in this SOW):
    • Salaries: $19,035 (0.2-0.21 FTE, Nov 2024 – June 2025)
    • Benefits: $8,158 (42.85% of salary)
    • Goods and Services: $16,578 (includes ads and video)
    • Newspaper ads: $7,128 (6 full-page ads)
    • Video development and execution: $8,200
    • Banners (2): $500
    • Brochures: $250
    • Administrative costs/indirect (27.94%): $12,229
    • Grand Total (Estimated Project Cost): $56,000

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - June 30, 2025: Performance Period (State Fiscal Year 25).
  • Monthly: Progress reports and invoices must be submitted to DOH (due Feb 1, 2025, through July 31, 2025).
  • June 30, 2025: Final progress report due date.

Next Steps

The LHJ must strictly adhere to the SOW activities and budget, requiring written approval from DOH for any changes. Monthly progress reports must be submitted detailing key areas, such as messaging content, audience targeting, event planning, and the use of science-based information.

Sources

  • Washington State Department of Health (DOH)

Maternal & Child Health Block Grant (MCHBG)

Topic Summary

Jefferson County Public Health (JCPH) receives \$27,525 in federal funding via the Maternal & Child Health Block Grant (MCHBG). This grant supports local interventions aimed at improving outcomes for the Maternal and Child Health target population, requiring focused work to close gaps in health outcomes, participation in a 5-year needs assessment, and specific reporting related to services for Children and Youth with Special Health Care Needs (CYSHCN).

Key Points

  • The SOW purpose is to support local interventions impacting the Maternal and Child Health Block Grant target population.
  • JCPH must use the funds to intentionally focus on closing gaps in health outcomes.
  • Federal Title V funds have specific usage requirements: at least 30% for preventive and primary care services for children, and at least 30% for services for children with special health care needs (CYSHCN), per Social Security Law, Sec. 505(a)(3).
  • CYSHCN Services: JCPH must complete intake/renewal on all infants and children served by the CYSHCN Program, identify unmet needs for Medicaid-enrolled CYSHCN for referral to DOH Diagnostic and Treatment funds, and annually review/update the program’s entry on ParentHelp123.org.
  • JCPH must participate in the ongoing 5-year MCHBG Needs Assessment activities coordinated by DOH.
  • Funds generally cannot be used for inpatient services (with few exceptions), cash payments to recipients, land/building permanent improvements, major medical equipment, meeting other federal matching requirements, research/training for non-public/non-profit entities, or payments to excluded providers.

Financials

  • Total Allocation: $27,525
  • Funding Source: Federal Subrecipient (FFY25 HRSA MCHBG LHJ CONTRACTS; ALN 93.994).
  • Payment Method: Reimbursement for actual costs, not to exceed total funding consideration.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - September 30, 2025: Performance Period.
  • May 16, 2025: Deadline to report actual expenditures for Oct 1, 2024 – Mar 31, 2025.
  • September 5, 2025: Deadline to develop 2025-2026 MCHBG Budget Workbook.
  • September 30, 2025: Deadline to participate in DOH-sponsored annual MCHBG meeting, submit finalized documentation for the 5-year MCHBG Needs Assessment, and confirm ParentHelp123.org entry updates.
  • Draft August 15, 2025 / Final September 12, 2025: Deadline to develop 2025-26 MCHBG reporting document.
  • Monthly (Jan 15 - Sept 15, 2025): Monthly reports detailing funded activities and how the work focuses on closing gaps in health outcomes.

Next Steps

JCPH must adhere to monthly reporting requirements and engage in ongoing program and financial compliance activities with DOH.

Sources

  • Health Resources and Services Administration (HRSA)
  • Social Security Law, Sec. 505(a)(3)
  • Washington State Department of Health (DOH)

Office of Drinking Water Group A Program

Topic Summary

Jefferson County Public Health (JCPH) receives \$5,400 in fixed-price funding to conduct essential regulatory and technical functions for small community and non-community Group A water systems. These tasks include required sanitary surveys, special purpose investigations (SPIs) for issues like coliform samples, and providing direct technical assistance (TA).

Key Points

  • The program funds JCPH (LHJ) to conduct sanitary surveys and provide technical assistance to small community and non-community Group A water systems.
  • Services are limited to groundwater source systems; DOH retains responsibility for surface water source, large water systems, and complex treatment systems.
  • Sanitary Surveys (Task 1): LHJ staff perform surveys (evaluating source, treatment, distribution, storage, monitoring/reporting, management, and certified operators) and prepare a detailed Final Sanitary Survey Report within 30 days of the survey.
  • The maximum fee available for this task is \$4,400.
    • Payment Rates: \$400 for non-community systems (3 or fewer connections); \$800 for non-community (4+ connections) and all community systems.
    • Limits: No more than 3 low-connection non-community surveys and no more than 4 higher-connection or community system surveys between 1/1/2025 and 12/31/2025.
  • Special Purpose Investigations (SPIs) (Task 2): These investigations determine the cause of positive coliform samples or other emergency conditions, authorized in advance by the DOH Office of Drinking Water (ODW) Regional Office. SPI Reports must be submitted within 2 working days. Payment is a fixed \$800 per SPI.
  • Technical Assistance (TA) (Task 3): Direct assistance provided at the request and advance authorization of ODW, aimed at helping water systems meet drinking water regulations. Payment ranges from \$250 (up to 3 hours) to \$750 (more than 6 hours).
  • LHJ staff performing these tasks must be trained and approved by ODW annually (Task 4).

Financials

  • Total Allocation: $5,400 (Fixed Price)
    • Sanitary Survey Fees SS-State: $2,200 (BARS 346.26.65)
    • YR 27 SRF - Local Asst (15%) SS: $2,200 (BARS 346.26.64)
    • YR 27 SRF - Local Asst (15%) TA: $1,000 (BARS 346.26.66)
  • Payment/Compensation: Fixed fees per completed service (Sanitary Survey, SPI, TA). Maximum accumulative fee of \$4,400 for surveys and \$1,000 for SPI, TA, and training combined.
  • Funding Sources: Federal (Federal/State Revolving Fund portions)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - December 31, 2027: Period of Performance. (Though the internal funding for specific subtasks is listed for until 12/31/2025).
  • Quarterly: Invoices must be submitted within 30 days following the end of the quarter.
  • 30 calendar days of survey: Deadline for submitting Final Sanitary Survey Reports.
  • 2 working days of service request: Deadline for submitting Completed SPI Reports.
  • 30 calendar days of technical assistance: Deadline for submitting Completed TA Reports.
  • Annually: LHJ staff must attend periodic required survey training.

Next Steps

LHJ staff must ensure they are trained and approved by ODW before commencing work. The LHJ needs to submit quarterly invoices detailing the completed services (surveys/SPIs/TA).

Sources

  • Washington Department of Health (DOH) - Office of Drinking Water (ODW)
  • Washington Administrative Code (WAC) Chapter 246-290

Office of Immunization: Promotion to Improve Vaccination Rates

Topic Summary

Jefferson County Public Health (JCPH) receives \$10,000 in federal funding to conduct activities that promote immunizations and thereby improve local vaccination coverage rates. JCPH must implement an approved proposal targeting a specific population, report on its progress, and submit a final report detailing the measurable outcomes achieved.

Key Points

  • The purpose is to contract with local health to conduct activities aimed at increasing immunization coverage rates.
  • Funds support implementing a plan (upon approval) to increase rates within an identified target population.
  • Deliverables include:
    • Written report detailing progress toward reaching milestones in the implementation plan.
    • Submission of a Budget Forecast form confirming the spend-down plan.
    • A final written report comparing the outcome (short-term or intermediate, e.g., increased partner knowledge, improved attitude toward vaccines, or increased school district coverage rates) from the start of the project to the end.
  • Funds have restrictions on use; unallowable costs include advertising (conventions, displays, memorabilia, gifts), alcoholic beverages, construction/capital improvements, clinical care (non-immunization services), entertainment, lobbying, or vehicle purchases.

Financials

  • Total Allocation: $10,000
  • Funding Source: Federal Subrecipient (FFY24 CDC PPHF Ops; ALN 93.268).
  • Payment Method: Reimbursement for actual costs incurred, not to exceed the total funding amount.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - June 30, 2025: Period of Performance.
  • January 15, 2025: Deadline to submit Budget Forecast and the initial progress report on implementing the plan.
  • June 16, 2025: Deadline for the Final written report detailing outcomes.

Next Steps

JCPH must secure approval for its proposed plan if that process is still pending and adhere to strict reporting requirements for costs and outcomes.

Sources

  • Centers for Disease Control and Prevention (CDC)
  • Washington State Department of Health (DOH)

Public Health Emergency Preparedness (PHEP) and Health Security

Topic Summary

Jefferson County Public Health (JCPH) receives \$13,754 in federal funds through the Office of Resiliency & Health Security to strengthen its capacity for public health emergency response and recovery over a six-month period. This SOW requires adherence to the CDC's Public Health Response Readiness Framework through activities including risk assessment, multiyear integrated planning incorporating health equity, participation in training and exercises, and maintaining systems like WASECURES and Medical Countermeasure (MCM) readiness.

Key Points

  • The SOW funds JCPH to strengthen capacity according to the CDC's Public Health Response Readiness Framework.
  • Funding Context: This allocation represents 40% of the total funds; remaining funds from the previous July–December 2024 SOW will be added later.
  • Key Activities and Deliverables by June 30, 2025, include:
    • Completing a public health disaster risk assessment (tool available early February 2025 from UW).
    • Completing a multiyear integrated preparedness plan that incorporates health equity principles and lessons from emergency responses.
    • Participating in the DOH Integrated Preparedness Planning Workshop (IPPW) (planned for early 2025).
    • Completing at least one public health emergency preparedness, response, or recovery training (with specific required course recommendations like ICS 100, 700, 800, etc.).
    • Participating in at least one exercise, integrating critical response partners and health equity principles, and completing an After Action Report/Improvement Plan (AAR/IP).
    • Maintaining the ability to procure, store, manage, and dispense Medical Countermeasures (MCM).
    • Maintaining and utilizing Washington Secure Electronic Communications, Urgent Response and Exchange System (WASECURES) as the primary notification system, including DOH-led drills.
    • Participating in at least two activities (meetings, planning, training, or exercises) with the Northwest Healthcare Response Network (NWHRN) or Healthcare Alliance (HCA).
    • Providing immediate notification to the DOH Duty Officer for all incidents involving emergency response plans/incident command structures.
  • Unallowable Costs: Clothing (except vests for exercises/responses), incentives, items for community members, salaries above Executive Level II (Federal Pay Scale), and vehicle purchases (leasing requires preapproval).

Financials

  • Total Allocation: $13,754
  • Funding Source: Federal Subrecipient (FFY24 PHEP BP1 - CDC - LHJ PARTNERS; ALN 93.069).
  • Payment Method: Reimbursement for actual costs.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - June 30, 2025: Period of Performance.
  • Early 2025: DOH Integrated Preparedness Planning Workshop (IPPW) planned.
  • Early February 2025: UW public health disaster risk assessment tool available.
  • June 30, 2025: Deadlines for completion of Risk Assessment, Integrated Preparedness Plan, participation in IPPW, training, exercises (including AAR/IP completion), MCM status submissions, WASECURES maintenance, and HCC participation details.

Next Steps

JCPH must align its emergency preparedness activities with the federal framework and complete all required deliverables by June 30, 2025, ensuring compliance with federal restrictions on funds.

Sources

  • Centers for Disease Control and Prevention (CDC) - Public Health Response Readiness Framework
  • University of Washington (UW)
  • Washington State Department of Health (DOH) - Office of Resiliency & Health Security
  • 2 CFR Part 200

Recreational Shellfish Activities (Biotoxin Monitoring and Outreach)

Topic Summary

Jefferson County Public Health (JCPH) receives \$3,700 through the DOH Consolidated Contract for shellfish harvesting safety activities. The program focuses on biotoxin monitoring (sampling, beach signage, and news releases during closures) and public outreach/education regarding safe shellfish harvesting.

Key Points

  • The SOW purpose is to provide funds for shellfish harvesting safety.
  • Biotoxin Monitoring (Task 1) (\$3,500): Requires collecting monitoring samples on schedule according to the DOH Biotoxin Monitoring Plan, conducting emergency sampling when needed, posting/removing recreational shellfish warning signs, restocking cages, and issuing biotoxin news releases during Jefferson County closures. This task can include volunteer recruitment, training, and fuel reimbursement.
  • Outreach (Task 2) (\$200): Requires staffing educational booths at local events and distributing safe shellfish harvesting information.
  • All activities must be reported in an annual report on a DOH approved format.

Financials

  • Total Allocation: $3,700 (Fixed Price).
    • Biotoxin Monitoring (Task 1): $3,500
    • Outreach (Task 2): $200
  • Funding Source: State (REC. SHELLFISH / BIOTOXIN; BARS 334.04.93).
  • Payment Method: Fixed Price per completed Task (1 and 2 completions upon DOH approval).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - June 30, 2025: Performance Period.
  • February 18, 2025: Deadline to email the annual report for work performed in 2024 to DOH.

Next Steps

JCPH should continue biotoxin monitoring and outreach activities, submitting the required comprehensive annual report to DOH by the specified date.

Sources

  • Washington State Department of Health (DOH) - Biotoxin Monitoring Plan
  • WAC Chapter 246-280

School-Based Health Centers (SBHC) Program Operations Grant

Topic Summary

Jefferson County Public Health (JCPH) has been awarded a \$59,000 state grant to operate, expand, and/or improve School-Based Health Centers at the Quilcene, Chimacum, and Port Townsend School Districts, fulfilling the legislative mandate of RCW 43.70.825. Grant activities focus heavily on infrastructure, capacity building, and meeting extensive quarterly reporting and evaluation metrics related to health equity and performance.

Key Points

  • The SOW formalizes a grant award to JCPH for SBHC operations across Quilcene, Chimacum, and Port Townsend School Districts.
  • An SBHC must be open during regular school hours, provide on-site primary care at least once a week (by eligible providers), coordinate clinic services, and provide behavioral health care (on-site, telehealth, or mobile).
  • JCPH must implement a health equity plan and provide progress updates quarterly.
  • SBHC must meet minimum requirements: Open during regular school hours; provide on-site primary care at least once a week (by licensed provider); coordinate clinic services; and provide behavioral health care (on-site, telehealth, or mobile, supervised if unlicensed).
  • JCPH must adhere to quarterly reports detailing operations status, milestones, challenges, barriers, attendance at bi-monthly DOH meetings, and participation in required training/technical assistance (TA).
  • Performance measures must be collected and reported quarterly using the DOH spreadsheet.

Financials

  • Total Allocation: $59,000
  • Funding Source: State (SFY25 SBHC PROVISO; BARS 334.04.90).
  • Payment Disbursement (estimate, subject to deliverables):
    • Jan-Mar deliverables (due Apr 15, 2025): $13,500
    • Apr-Jun deliverables (due Jul 15, 2025): $45,500 (includes $32,000 for SBHC evaluation report final submission).
  • Subtotal Paid per Report Period:
    • Task 1 Quarterly updates: $8,000 ($4,000 per report)
    • Task 2 Quarterly meetings/TA: $4,000 ($2,000 per report)
    • Task 3 Health equity plan updates: $5,000 ($2,500 per report)
    • Task 4a Evaluation plan updates: $4,000 ($2,000 per report)
    • Task 4b Performance metric reports: $6,000 ($3,000 per report)
    • Task 4c SBHC evaluation report: $32,000 (lump sum payment upon June 30, 2025 submission).
  • Payment Method: Reimbursement based on deliverables completed.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - June 30, 2025: Period of Performance (State Fiscal Year 25 period).
  • Quarterly (Apr 15, Jul 15): Quarterly report submissions for Tasks 1, 2, 3, 4a, and 4b.
  • June 30, 2025: Deadline for final SBHC evaluation report (Task 4c).
  • Within 60 days of budget period end: Deadline for final invoices and required program reports/deliverables.

Next Steps

JCPH is required to submit detailed quarterly reports on operations, progress towards the health equity plan, and core performance measures.

Sources

  • RCW 43.70.825: Concerning School Based Health Centers (2021)
  • Washington State Department of Health (DOH)

Sexual & Reproductive Health Program (SRHP)

Topic Summary

Jefferson County Public Health (JCPH) receives \$56,614 in Federal and State funding through the Consolidated Contract to provide sexual and reproductive health (SRH) services. This program requires compliance with Washington State SRHP Manual and Federal Title X guidelines, focusing services and outreach on priority populations such as teens, low-income/uninsured individuals, and rural communities, while strictly excluding services related to abortion.

Key Points

  • The SOW provides SRH services to Washington State residents and requires compliance with Washington State SRHP Manual and Federal Title X requirements.
  • Program Scope: Provides medical services, community education, outreach, and staff training. It explicitly excludes medical, laboratory, and other services related to abortion or other surgical procedures related to SRHP.
  • Community Education: Requires LHJ to have an Information & Education (I&E) committee with at least five members, broadly representative of the target community, to review a batch of patient-facing materials annually (at least 15 products or 15% of total).
  • Target Priority Populations for Outreach: Teens, people who are uninsured/underinsured and/or low-income (at or below 250% FPL), rural communities, Hispanic, and Black, Indigenous, People of Color. Outreach efforts must focus on increasing equity.
  • Data/Compliance: Requires maintaining current Agency Information Request details, a sliding fee schedule based on cost analysis for services, and submitting Clinic Visit Records (CVRs) data monthly to DOH contractor (Ahlers & Associates).
  • A cost analysis must be completed every three years prior to the SOW start date (unless no changes are made). The sliding fee schedule must be updated annually based on income conversion tables.

Financials

  • Total Allocation: $56,614
    • FFY24 FPHPA Title X Family Plan (Federal): \$8,621 (Period ends 03/31/2025)
    • SFY25 Sexual & Rep Hlth Cost Share (State): \$47,993 (Period ends 06/30/2025)
  • Payment Method: Reimbursement for actual allowable costs based on an approved cost analysis. Federal funds cannot be billed after March 31, 2025, and State funds cannot be billed after June 30, 2025, although reporting may extend beyond these dates.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Start January 1, 2025: Program activities commence.
  • End March 31, 2025: Federal funding eligibility ends.
  • End June 30, 2025: State funding eligibility ends.
  • March 15 of each year: Deadline to submit an updated income conversion table (used for the sliding fee schedule).
  • April 30 of each year: Deadline to complete required Agency Information Request (including Title X Assurance and NPI numbers).
  • The 15th of the following month: Deadline for submitting CVR data electronically.

Next Steps

JCPH must ensure continuous compliance with all financial, reporting, and operational standards set by DOH and Title X, promptly updating required documentation and data systems.

Sources

  • US Code (42 CFR 59 [59.6]) - Title X Family Planning Guidelines
  • Washington State Department of Health (DOH) - SRHP Manual
  • DOH data contractor: Ahlers & Associates

Lodging Tax Advisory Committee (LTAC) Alignment with County Priorities

Topic Summary

The Jefferson County Board of County Commissioners (BoCC) is taking action to align the Lodging Tax Advisory Committee (LTAC) with County legislative priorities for tourism promotion funding, arguing that the current LTAC membership does not agree with the new priorities. Following a unanimous vote on 12/23/24, the BoCC has decided to empty all seats on the LTAC and plans to develop new bylaws, annual review processes, and performance metrics before advertising for new applicants in the first quarter of 2025.

Key Points

  • The BoCC is acting to refocus lodging tax revenue distributed via the LTAC (authorized by RCW 67.28.180) toward County legislative tourism priorities.
  • The BoCC explicitly states the "current LTAC membership does not agree with the county’s legislative priorities."
  • The BoCC voted unanimously on December 23, 2024, to open all LTAC seats for new or existing applicants.
  • The BoCC intends to develop a new set of bylaws consistent with RCW 67.28.1817(1), incorporating county priorities, an annual review process, and metrics for evaluating lodging tax investments.

Financials

None specified. (The letter affects the allocation and review of future funds, but the action itself has no immediate fiscal impact.)

Alternatives

None specified.

Community Input

  • The development of new bylaws and the membership process will include public input.

Timeline

  • December 23, 2024: BoCC voted unanimously to open all LTAC seats.
  • First quarter of 2025: BoCC plans to advertise the LTAC positions.
  • January 27, 2025: Date of Agenda Request.

Next Steps

The Board is asked to consider changes to and sign the letter notifying the LTAC of the approved changes. Following the letter's transmission, the BoCC will work with the PAO's office and utilize public input to develop new LTAC bylaws and performance metrics.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - County Administrator
  • RCW 67.28.180
  • RCW 67.28.1817(1)

January 6, 2025 Board of County Commissioners Regular Meeting Decisions

Topic Summary

The Board of County Commissioners (BoCC) held its regular meeting, beginning the 2025 term by electing a new Chair and addressing several administrative and policy items. Key actions included the approval of housing, road damage funds, emergency road closures, naming an Acting Sheriff, approving Conservation Futures funding procedures, finalizing legislative priorities, and authorizing the formation of a Transportation Benefit District Interlocal Agreement (ILA).

Key Points

  • New Leadership: Commissioner Heidi Eisenhour was nominated and unanimously elected Chair for 2025.
  • Acting Sheriff Appointment: Undersheriff Andrew William Pernsteiner was unanimously appointed as Acting Sheriff via Resolution No. 05-0106-25R, replacing the need for an interim sheriff process that could take up to six months.
  • Road Closures/Emergencies: The BoCC approved resolutions to formally close Upper Hoh Road (No. 01-0106-25R) and Quinault South Shore Road (No. 02-0106-25R), and declared an Emergency Due to County Road Damage (No. 03-0106-25R).
  • Transportation: Resolution No. 07-0106-25R was approved, authorizing the County Administrator to execute an Interlocal Agreement (ILA) with the newly formed Jefferson County Transportation Benefit District.
  • Housing Fund: Approved an Agreement for 2025 Affordable Housing and Homeless Housing with OlyCAP for the Caswell Brown Village.
  • Animal Shelter Improvement: An agreement for improvements was initially pulled due to a contractor name issue but was later approved for \$47,798.60 with the correct contractor identified as West Sound Company General Contractors.
  • Conservation Futures Fund: Approved Resolution No. 06-0106-25R, establishing the application period, setting the estimated available fund amount, and approving program materials for the 2025 cycle.
  • Legislative Priorities (Workshop): The BoCC finalized legislative priorities, including capital requests for Highway 19/20 and Mill Road Gateway intersections and the design/funding for a mid-County aquatic center. Policy priorities entail supporting flexibility for uses within Local Areas of More Intense Rural Development (LAMIRDs), amending RCW 82.46.75 for excise tax imposition for housing, and supporting a local option sales tax on Short Term Rentals (STRs).

Financials

  • OlyCAP Affordable Housing/Homeless Housing Agreement: \$660,000
  • Animal Shelter Improvements (Westsound Construction): \$47,798.60
  • Public Health Contract Amendment (SCJ Alliance - facilitation/review): \$19,058.60
  • Public Health Contract Amendment (Tyler Technologies - software/API): \$9,600

Alternatives

  • The option of naming an Interim Sheriff was bypassed by appointing Undersheriff Pernsteiner as Acting Sheriff to ensure continuity.
  • No alternatives were noted for the adopted legislative priorities or the major agreements passed.

Community Input

  • Seven public comments were received and addressed during the general Public Comment Period on unspecified topics.
  • One public comment was received regarding the motion to authorize the ILA with the newly formed Transportation Benefit District.

Timeline

  • January 6, 2024 (Date discrepancy in source: 2024 listed for 2025 meeting): Meeting date.
  • December 23, 2024: Date of prior Regular Meeting minutes approved.
  • First Quarter 2025: Anticipated advertising for boards and committee vacancies (per subsequent discussion).
  • Up to six months: Estimated time for the formal Interim Sheriff appointment process, avoided by appointing an Acting Sheriff.

Next Steps

  • The approved legislative priorities memorandum will be finalized and placed on a future Consent Agenda.
  • Staff will continue to work on finalizing the memorandum detailing legislative priorities.
  • Emergency Management staff plans to work with local neighborhood preparedness groups and provide earthquake preparedness presentations in the future.

Sources

  • Heidi Eisenhour - Chair
  • Greg Brotherton - Commissioner
  • Heather Dudley-Nollette - Commissioner
  • Andrew William Pernsteiner - Acting Sheriff, former Undersheriff
  • Melissa Pleimann - Civil Deputy Prosecuting Attorney
  • Monte Reinders - Public Works Director
  • Dr. Allison Berry - Public Health Officer
  • Willie Bence - Emergency Management Director
  • Shawn Frederick - Central Services Director
  • Mike Dawson - Water Quality Manager
  • Tressa Linquist - Environmental Health Staff
  • Ron Rimple - Conservation Futures Citizens Oversight Committee (CFCOC) Vice Chair
  • Stephanie Wright - Strategies 360 Lobbyist
  • Ariel Speser - Civil Deputy Prosecuting Attorney
  • RCW 82.46.75 (proposed amendment noted)

Chief Strategy Officer's (CSO) 2023-2025 Workplan & Grant Funding Request

Topic Summary

The Department of Community Development (DCD) requests a workshop to review the Chief Strategy Officer's (CSO) progress on major county initiatives for 2023-2025 and seeks authorization for the CSO to apply for additional grant funding. The workplan covers six main areas, including affordable housing through zoning and pre-approved plans, regulatory compliance (FEMA), infrastructure (CWSP), and establishing energy finance programs (C-PACER).

Key Points

  • The CSO position was created to tackle complex issues that other departments had struggled to advance, operating as a clerk hire (no more than 69 hours monthly).
  • The CSO's role includes identifying and applying for grants to offset operational and implementation costs.
  • Project Updates:
    • Short Term Rentals (Rentals < 30 days): Draft ordinance subject to a Planning Commission public hearing on 2/5/25.
    • Port Hadlock Urban Growth Area Zoning for Housing: Preliminary planning completed; next steps carried out by BERK.
    • Preapproved 'Stock' Plans: Planning for rollout at the HOME SHOW; Commerce has awarded a grant for this project.
    • FEMA's Community Assistance Visit (CAV): Completed CAV, seeking to obtain compliance to close out.
    • C-PACER (Commercial Property Assessed Clean Energy and Resiliency): Completed in 2024.
    • Coordinated Water System Plan (CWSP): Underway; contract approval scheduled for 2/5/2025.
  • The CSO is partnering with Environmental Public Health (EPH) and DCD to assist economic growth and development in Brinnon through flood-related grants (anticipated 1st and 2nd Qtr. 2025).

Financials

  • Grant funding is being used to defray costs (salary, consultants, project costs).
  • Commerce awarded a grant for the stock plans project.
  • Infrastructure Grants (Department of Health) are proposed for the Coordinated Water System Plan (CWSP).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023 - 2025/TBD: Term of work plan for various projects.
  • 2023 - 2025: Short Term Rental ordinance project term.
  • 2023 - 2025: Port Hadlock UGA Zoning project term.
  • 2024 (Completed): C-PACER project accomplished.
  • 4th Qtr/2024: Commerce CHIP grant application reviewed.
  • 1st Qtr 2025: Infrastructure grant applications proposed for CWSP funding.
  • 1 & 2 Qtr. 2025: Flood-related grants for Brinnon anticipated.
  • February 5, 2025: Planning Commission public hearing scheduled for STR draft ordinance and target date for CWSP contract approval.
  • January 27, 2025: Date of Workshop.

Next Steps

The Board is asked to review the list of existing projects and consider authorizing the Chief Strategy Officer to apply for additional funding to offset costs associated with developing the Coordinated Water System Plan (CWSP).

Sources

  • Brent A. Butler, DCD Director, AICP
  • Mark McCauley, County Administrator
  • Department of Commerce (COM)
  • Department of Health (DOH)
  • BERK (consultant)
  • FEMA

Professional Services Agreement with The Production Alliance (TPA)

Topic Summary

The County Administrator requests approval of a Professional Services Agreement with The Production Alliance (TPA) for \$50,000 to plan and execute two major community events in 2025: the Jefferson County Connectivity Summit (March 7-9, 2025) and the All County Picnic (August 17, 2025). This work is intended to help the County achieve objectives outlined in its 2024-2028 Strategic Plan.

Key Points

  • TPA will assist the County with planning and executing two major community events to meet Strategic Plan objectives.
  • The agreement was authorized by the Board in principle on September 23rd at a workshop.
  • The Jefferson County Connectivity Summit (March 7-9, 2025) activities include:
    • Youth Opportunity Fair and Youth Voice Symposium (Friday, March 7).
    • Community Organization/County Agency Tabling, Ignite presentations, and Open Space Technology break-out conversations (Saturday, March 8).
    • Comprehensive plan community conversations, Big feed, and closing ceremony (Sunday, March 9).
    • Logistical support: vendor coordination, pre-event planning, marketing (social media, print ads in the Leader), catering management, and day-of operations (waste management, personnel).
  • The All County Picnic (August 17, 2025, tentative) requires planning workshops, and utilizes similar logistical/marketing support as the Summit.
  • The scope of work covers all needed operations, logistics, marketing, and the provision of food service for both events.

Financials

  • Total Contract Amount: \$50,000
  • Funding Source: County General Fund (Non-departmental budget, Fund # 001-270) approved during the Mid-biennium Review and Modification.
  • Revenue: N/A
  • Payment Method: Reimbursement for completed work, submitted via invoice by the 15th of the month for the previous month's expenses. Total cannot exceed \$50,000.

Alternatives

None specified.

Community Input

None specified (though the events themselves are designed for community engagement).

Timeline

  • September 23rd: Board workshop authorized the County Administrator to move ahead with the agreement.
  • January 1, 2025: Commencement date of the Agreement.
  • January 31, 2025: Agreement completion deadline (Note: This end date may conflict with the August 2025 picnic date listed in the Scope of Work, Section 3 of the PSA states the agreement continues "through the completion of both community events, but not later than January 31, 2025" and later says "Time of Performance" continues through January 31, 2025).
  • March 7-9, 2025: Jefferson County Connectivity Summit.
  • August 17, 2025 (tentative): All County Picnic.

Next Steps

Staff recommends the Board approve the Professional Services Agreement with TPA.

Sources

  • Mark McCauley - County Administrator
  • Danny Milholland - TPA (The Production Alliance)
  • Greg Brotherton, Member, BOCC
  • Heidi Eisenhour, Chair, BOCC
  • Heather Dudley-Nollette, Member, BOCC

Designation of EDC Team Jefferson as Associate Development Organization (ADO)

Topic Summary

Jefferson County is seeking to formally designate EDC Team Jefferson as the county’s Associate Development Organization (ADO) to the Washington State Department of Commerce for the 2025-2027 Biennium (July 1, 2025 – June 30, 2027). This designation is a required biennial step to maintain the county’s contracted partnership with Commerce for local economic development activities. The designation follows a multi-year effort to restructure EDC Team Jefferson’s work to increase accountability and performance.

Key Points

  • The designation is required biennially by Commerce (RCW 43.330.080) for counties to enter into a contracted partnership for economic development services.
  • The designation term is for the 2025-2027 Biennium (July 1, 2025 – June 30, 2027).
  • EDC Team Jefferson was restructured previously to address issues of accountability and performance.
  • Key local parties (City of Port Townsend, Port of Port Townsend, Jefferson County Public Utility District No. 1, and the County) concur with the re-designation under a multi-year agreement established to ensure accountability continues.
  • ADO responsibilities include: partnering with Commerce, serving as the lead organization broadly representative of community/economic interests, promoting business retention/expansion/relocation, coordinating regional planning for target industries, facilitating alignment with workforce councils and colleges, and reporting quarterly to Commerce on activity outcomes.
  • ADOs must be non-profit organizations or public entities with full operating authority whose primary mission is economic development.

Financials

None specified (No fiscal impact results directly from the designation itself).

Alternatives

  • Counties can choose to designate a new ADO instead of re-designating the current one.

Community Input

None specified.

Timeline

  • April 15, 2025: Deadline for the County to return the ADO Certification/Designation Form to Commerce.
  • July 1, 2025 - June 30, 2027: Term of the 2025-2027 Biennium designation.

Next Steps

Staff recommends the Board authorize Chair Eisenhour to execute and submit the Associate Development Organization Certification/Designation Form to Commerce.

Sources

  • Mark McCauley - County Administrator
  • Diana R. Divens - ADO Program Manager, Office of Economic Development and Competitiveness (OEDC), WA State Department of Commerce
  • RCW 43.330.080 (Coordination of community and economic development services)
  • RCW 43.330.082 (Performance measures and summary of best practices)
  • EDC Team Jefferson
  • Heidi Eisenhour - Chair, Board of Commissioners (Proposed signatory)

Technical Amendment No. 1 to Teamsters Local #589 CBA (Central Services) - Merit Pay

Topic Summary

Jefferson County and Teamsters Local No. 589 require Technical Amendment No. 1 to the 2024-2026 Collective Bargaining Agreement (CBA) covering the Central Services Department in order to properly include Appendix E – Merit Pay, which was inadvertently omitted from the original document. This amendment formally integrates the merit pay provisions negotiated between the parties.

Key Points

  • The amendment corrects a technical omission of Appendix E – Merit Pay from the 2024 through December 31, 2026 CBA.
  • Merit Pay Provision (Effective Jan 1, 2025): Supervisors and the Department Director have the discretion to award an employee with a minimum of two years of service in their current position a wage increase of one additional step, based on documented skills, ability, and a written evaluation.
  • An employee is limited to a lifetime maximum of one merit step within one classification.
  • Employees at the top step are eligible for a one-time 3% merit pay premium on that top step, instead of a step increase.
  • Employees retain their current anniversary date following a merit increase.
  • The awarding of a merit increase is discretionary with the County and is not subject to any grievance.

Financials

  • Fiscal Impact of Merit Pay: An increase of one step, or a 3% premium for employees at top step, conditional upon supervisor and department director approval.
  • Revenue/Expenditure: Not applicable (n/a) for this technical amendment.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024 - December 31, 2026: Term of the CBA.
  • January 1, 2025: Effective date for Merit Pay provision (Appendix E).
  • January 27, 2025: Date of Agenda Request.

Next Steps

Approve and sign Technical Amendment No. 1 to formally include Appendix E – Merit Pay in the CBA for Central Services employees represented by Teamsters Local No. 589.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamsters Local No. 589

Technical Amendment No. 2 to Teamsters Local #589 CBA (Central Services) - Pension Trust

Topic Summary

Jefferson County and Teamsters Local No. 589 require Technical Amendment No. 2 to the 2024-2026 Collective Bargaining Agreement (CBA) covering the Central Services Department to finalize language allowing employee participation in the Western Conference of Teamsters Pension Trust (Teamsters Trust) via a wage diversion. This language was deferred for further discussion during initial negotiations.

Key Points

  • The amendment includes Appendix D regarding the Western Conference Teamsters Pension Trust (Teamsters Trust).
  • Contribution Mechanism: Effective January 1, 2025, the County shall divert a specific rate from the wage rate of every Bargaining Unit employee and contribute that amount to the Teamsters Trust. Contributions are based on the employee's classification.
  • Compensable Hours: Contributions are made for every regularly-scheduled hour compensated, up to 2080 hours per calendar year. Exempt paid hours include donated vacation/sick leave, compensatory time, and lump sum payouts upon termination.
  • Probationary Employees: These employees receive a contribution rate of \$0.10 for every regularly-scheduled hour compensated, for a maximum of 90 calendar days from the initial hire date.
  • Contribution Rate Increases: An increase and commensurate wage diversion may be determined once per year by vote of the Bargaining Unit members.
  • Party Responsibility: The contributions to the Pension Trust are made solely by the employee via wage diversion, resulting in no direct fiscal impact to the County.

Financials

  • Fiscal Impact (to County): None (Contributions are made solely by the employee as agreed to in the CBA).
  • Employee Contribution Rates (per compensated hour):
    • Administrative Classification (CS Admin Assistant I/II, Financial Analyst): \$2.00
    • Facilities Maintenance Classification: \$1.25
    • Information Services Classification: \$1.00
    • Probationary Employees (all classifications): \$0.10
  • Revenue/Expenditure: Not applicable (n/a) for this technical amendment.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024 - December 31, 2026: Term of the CBA.
  • January 1, 2025: Effective date for Pension Trust participation/wage diversion.
  • January 27, 2025: Date of Agenda Request.

Next Steps

Approve and sign Technical Amendment No. 2 to finalize the pension trust participation terms in the CBA for Central Services employees represented by Teamsters Local No. 589.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamsters Local No. 589

Collective Bargaining Agreement (CBA) and Subscription Agreement (Central Services) Ratification

Topic Summary

The County requests approval and signature for the newly negotiated Collective Bargaining Agreement (CBA) and the Washington Teamsters Welfare Trust Subscription Agreement covering Jefferson County Central Services Department employees for January 1, 2024, through December 31, 2026. The new agreement outlines significant wage increases, modifications to the pay structure, and improved longevity and call-back pay provisions.

Key Points

  • The CBA expired on December 31, 2023, and a new agreement was negotiated and ratified by employees on October 16, 2024.
  • Wage Increases: A 12% general wage increase over two years is included.
  • Structural Changes: The wage scale shifts from a 10-step to a 7-step system immediately, with a new Step 8 added on January 1, 2026 (offering a 3% higher top pay). Increments between steps increased from 2.5% to 3.0%.
  • Retroactive Pay: Retroactive pay applies from January 1, 2024, for current employees and those who retired on or after that date.
  • Incentive Pay: Implements merit pay (one step increase OR a 3% premium for top step employees, subject to approval) and retains bonus pay for Lead (5.0%) and Foreman (12.5%) designations.
  • Call Back Time: Increased guaranteed call back time from two hours to three hours paid at time and one half, plus actual time worked.
  • Health/Welfare (Article 16): County pays 85% of contribution costs for medical, dental, and vision benefits, with employees responsible for 15%. If the Trust requires the County to pay the full 100%, employee contributions become "wage rate reductions."
  • Welfare Trust: The Subscription Agreement allows employees to participate in the Washington Teamsters Welfare Trust (Medical Plan B, Life B, Time Loss A, Dental B, Vision EXT). The initial effective date for contributions is specified as January 2024.

Financials

  • General Wage Increase: 12% over two years (2025 and 2026).
  • Step Change: Step increments change from 2.5% to 3.0%.
  • New Step 8 (2026): Increases all top wages by 3%.
  • Retroactive Pay: Calculated by multiplying compensated hours by 8.5% (0.085) based on the new pay rates established in the restructuring and initial wage increase.
  • Longevity Pay (Annual Bonus): Ranges from $600 (5 years) up to $3,800 (45 years). Longevity pay to be paid 1/12th monthly. Longevity rates for 30, 35, 40, and 45 years were added/changed: $2,600, $3,000, $3,400, $3,800, respectively.
  • Call Back Pay: Increased guarantee from two to three hours pay at time-and-a-half. Additional call back premium established for work outside regular hours: $0.25/hour (regular quit to midnight) and $0.50/hour (midnight to regular start).
  • Health Contribution (Medical, Dental, Vision): County 85%, Employee 15% (via deduction/wage reduction).
  • Washington Teamsters Welfare Trust Rates (2024, est. for 10 employees): Medical Plan B (\$1,509.00/month), Life AD&D B (\$4.40/month), Weekly Time Loss A (\$18.00/month), Dental Plan B (\$87.50/month), Vision Plan EXT (\$17.10/month).

Alternatives

None specified.

Community Input

None specified (Employee ratification occurred on 10/16/24).

Timeline

  • January 1, 2024 - December 31, 2026: Contract Term.
  • October 16, 2024: Agreement ratified by employees.
  • Pay period following adoption: 2024 wage revisions and 8.5% general wage increase effective.
  • January 1, 2025: 3.5% additional wage increase effective.
  • January 1, 2026: New Step 8 added; no further general wage increase.
  • October 28, 2024: Date of Agenda Request.

Next Steps

Approve and sign the CBA and the Subscription Agreement.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamsters Local No 589
  • Washington Teamsters Welfare Trust

Amendment No. 1 to Interlocal Agreement for Law Enforcement Services (City of Port Townsend)

Topic Summary

Jefferson County Sheriff’s Office (JCSO) requests approval for Amendment No. 1 to the Interlocal Agreement (ILA) with the City of Port Townsend (PTPD), updating the fully loaded pay rates for assigned deputies providing law enforcement services in the city. The amendment covers the years 2025-2027 and reflects current pay, benefits (34%), overhead (10%), and vehicle rates for JCSO commissioned deputies.

Key Points

  • JCSO provides deputies to cover vacant shifts for the Port Townsend Police Department (PTPD) under an ILA established March 9, 2022. Prior to that, JCSO filled shifts at an overtime rate since 2016.
  • The ILA compensates JCSO at a "fully loaded rate" for the assigned deputy, per a scheduled Exhibit A.
  • Amendment No. 1 updates the pay rate schedule in Exhibit A for the years 2025, 2026, and 2027 to adjust to increased costs in pay, benefits, and vehicle rates.
  • The ILA period ranges from January 1, 2022, up to December 31, 2031.
  • For years beyond 2027, the fully loaded pay rate must be renegotiated; however, the 2027 rate will apply until a negotiated rate is agreed upon or the ILA terminates.
  • JCSO pays for all salaries and benefits, equipment, vehicles, and supplies; the City of Port Townsend reimburses the County at the fully loaded rate.

Financials

The amendment updates the total fully loaded reimbursement rates per hour (including 34% benefits, 10% overhead, and vehicle rate):

Year Regular Hourly Rate (Total) Holiday Overtime Rate (Total)
2025 \$128.38 \$157.45
2026 \$131.07 \$160.73
2027 \$133.82 \$164.07
  • 2025 Breakdown (Regular): Deputy OT rate: \$79.27; Benefits: \$26.95; Total hourly: \$106.22; Overhead (10%): \$10.62; Vehicle hourly rate: \$11.54.
  • 2027 Breakdown (Regular): Deputy OT rate: \$82.48; Benefits: \$28.04; Total hourly: \$110.52; Overhead (10%): \$11.05; Vehicle hourly rate: \$12.25.
  • Fiscal Impact to County: None, as the County invoices the City of Port Townsend at the full recovery rate.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Effective date of Amendment No. 1.
  • March 9, 2022: Original Interlocal Agreement date.
  • Up to December 31, 2031: End term of the ILA.

Next Steps

JCSO recommends Board approval of Amendment No. 1.

Sources

  • Andy Pernsteiner - Sheriff (Acting Sheriff)
  • Mark McCauley - County Administrator
  • Thomas A. Olson - Port Townsend Police Chief
  • John Mauro - City Manager, City of Port Townsend

Interlocal Agreement for Nurse Family Partnership (NFP) Services in Clallam County

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a \$6,000 Personal Services Agreement with Clallam County to provide Nurse Family Partnership (NFP) services. JCPH will act as a subcontractor to the Clallam County Port Angeles Healthy Youth Coalition (PAHYC), delivering home visits to first-time, income-eligible parents through the child's second birthday, fully funded by the Washington Health Care Authority.

Key Points

  • JCPH's Community Health Division will provide NFP services in Clallam County.
  • JCPH serves as a subcontractor to the Clallam County Port Angeles Healthy Youth Coalition (PAHYC), which directly receives grant funding (Community Prevention and Wellness Initiative (CPWI)) from the Washington Health Care Authority’s (HCA) Division of Behavioral Health and Recovery (DBHR).
  • NFP services involve highly trained nurses meeting remotely or in person with first-time parents during pregnancy until the child reaches two years old, offering knowledge and developmental support.
  • PAHYC is required to meet monthly reporting requirements, including using the "Managing and Monitoring for Parents of Young Children" survey to measure caregiver self-efficacy. Data is entered into the "Minerva" closed reporting system via Secure Access Washington.

Financials

  • Total Contract Amount: \$6,000.00
  • Funding Source: Fully funded by Washington Health Care Authority’s Division of Behavioral Health and Recovery (CPWI/DBHR) via Clallam County.
  • Revenue to JCPH: \$6,000.
  • Cost Benefit: Contract is revenue generating (fully funded).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - December 31, 2025: Contract Term.
  • Monthly (by 15th): Data entry is required, allowing invoicing to follow.
  • June 30, 2025: End date of proposed NFP implementation supported by the PAHYC under CPWI model (pending continuation).

Next Steps

JCPH management recommends approval of the agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director, JCPH
  • Washington Health Care Authority’s Division of Behavioral Health and Recovery (HCA/DBHR)
  • Clallam County Juvenile and Family Services
  • Amanda Sanders - Community Coalition Coordinator, PAHYC

Discussion and Potential Action on Site Selection for Aquatic Recreational Facility Plan

Topic Summary

The Board of County Commissioners (BoCC) must select a final site and establish site control for a proposed Aquatic Recreational Facility in order to meet the application deadline (2/21/25) for design funds under the Local Community Project application. Staff is recommending the site on the property of Chimacum Creek Primary School, based on local partner evaluation of two proposed sites.

Key Points

  • Site selection and site control are mandatory prerequisites for meeting the Local Community Project application requirements for design funds.
  • The Healthier Together Task Force (HTTF) made a recommendation consisting of one of two sites.
  • Staff is recommending the site on the property of Chimacum Creek Primary School.
  • The ultimate decision on the site, even if approved for the grant, may be revised later by a formed Public Facilities District (PFD).

Financials

None specified (The action relates to securing future design funding but has no immediate fiscal impact).

Alternatives

  • The BoCC originally considered one of two sites recommended by the HTTF. Only the preferred site (Chimacum Creek Primary School) is specifically mentioned as recommended for action.

Community Input

None specified.

Timeline

  • February 21, 2025: Deadline for the grant application for design funds.
  • January 27, 2025: Date of Agenda Request for discussion and potential action.

Next Steps

The Commissioners are asked to listen to the presentation, discuss the recommendation, and potentially take action to facilitate the design grant application process.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Healthier Together Task Force (HTTF)

Authorization to Apply for Jefferson County PUD No. 1 BEAD Grant Funding

Topic Summary

Jefferson County plans to send a letter of support for Jefferson County Public Utility District (PUD) No. 1's application for \$13.5 million in BEAD (Broadband Equity Access and Deployment) grant funding. The PUD intends to use these funds to complete the buildout of rural broadband service, targeting the remaining 1,200 unserved/underserved homes and businesses in Eastern Jefferson County.

Key Points

  • The PUD has already secured $55 million in state and federal grants for its broadband access program, which has provided fiber internet to more than 5,000 homes and constructed nearly 200 miles of fiber.
  • The \$13.5 million BEAD grant funding is essential to complete the project, connecting the remaining 1,200 homes and businesses not yet connected.
  • The County previously supported the PUD's broadband program with \$900,000 in American Rescue Plan Act (ARPA) funds.
  • Support highlights that unserved residents face higher prices and reliance on compromised technologies (satellite, cellular), hindering participation in civic, economic, and scholastic environments.
  • Benefits include offering 10/10 Gbps fiber technology, which has far more capacity and reliability than most urban American broadband.

Financials

  • Grant Request: \$13.5 million (BEAD funding).
  • Prior County Contribution: \$900,000 in American Rescue Plan Act Funds.
  • PUD Funding Secured (to date): \$55 million in state and federal grants.
  • Fiscal Impact to County: None from the letter of support itself.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Upcoming: PUD's BEAD application submission.
  • January 27, 2025: Date of Agenda Request.

Next Steps

The Board of County Commissioners is recommended to approve the letter of support and authorize the Board Chair to sign it.

Sources

  • Mark McCauley - County Administrator
  • Kevin Streett - General Manager, Jefferson County PUD
  • American Rescue Plan Act (ARPA) Funds

Subrecipient Agreement for Consolidated Homeless Grant (CHG) Document Recording Fee Support

Topic Summary

Jefferson County is pursuing a Subrecipient Agreement to pass through \$111,566 in supplemental Document Recording Fee (DRF) funds, allocated by the Washington state legislature, to the Olympic Community Action Programs (OlyCAP). OlyCAP is the designated Consolidated Homeless Grant (CHG) Lead Grantee for the county and will use the funds to support eligible CHG activities due to increased expenses from inflation, aiding people experiencing or at risk of homelessness.

Key Points

  • The funding source is SFY 25 Supplemental Consolidated Homeless Grant funding derived from enhanced Document Recording Fees (DRF) from the Washington State Department of Commerce.
  • The legislative intent for Local DRF Support is "for maintaining programs and investments" under local homeless housing plans and affordable housing (RCW 36.22.178).
  • OlyCAP is the designated CHG Lead Grantee in Jefferson County.
  • Funds are intended to be used for any allowable CHG activity, particularly supporting the homelessness crisis response system and securing/maintaining housing, mitigating the effects of inflation.
  • The Local Government (County) is responsible for administering the overall Commerce contract and ensuring fund compliance, but defers assistance/guidance to the Subrecipient (OlyCAP) to Commerce.
  • OlyCAP must comply with the federal requirements of Title 24 CFR 570.
  • If OlyCAP charges an indirect cost rate, it must use the federally negotiated rate or a de minimis rate of 10% of modified total direct costs (MTDC).

Financials

  • Total Revenue (to OlyCAP via County): \$111,566.00
  • Funding Source: Washington State Department of Commerce (Contract No: 24-46108-102), Local Document Recording Fee Support.
  • Term covered by funding: July 1, 2024 – June 30, 2025.
  • Prior Grant Context (Total Commerce Grant): The total Commerce grant is being amended from \$55,972.00 to \$266,311.00, with \$111,566.00 specifically allocated as SFY 25 Supplemental CHG funds passed through to OlyCAP.
  • County Administrative Funds: The County may retain up to 10% of the contract award for administrative activities.
  • Matching Funds: None required.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • July 1, 2024: Start date of the funding period.
  • June 30, 2025: End date for performance of obligations under the agreement.
  • January 27, 2025: Date of Agenda Request.

Next Steps

The Board is requested to approve the motion designating the County Administrator to sign the subrecipient Agreement with OlyCAP.

Sources

  • Amanda Christofferson - Grants Administrator, Auditors Office
  • Mark McCauley - County Administrator
  • Olympic Community Action Programs (OLYCAP)
  • Holly Morgan - Executive Director, OlyCAP
  • Washington State Department of Commerce, Homelessness Assistance Unit
  • RCW 36.22.178 (Local Document Recording Fee Support statute)

Epidemiology Assistance Interlocal Agreement with Clallam County (1/10th of 1% Reporting)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for a renewal Personal Services Agreement with Clallam County worth \$9,402.40. This is a revenue-generating contract in which a JCPH epidemiologist provides data collection and reporting services for Clallam County’s 1/10th of 1% funded Behavioral Health programs.

Key Points

  • JCPH provides Epidemiology Services to Clallam County Health & Human Services for monitoring and evaluating Behavioral Health-funded providers/services.
  • The scope of work includes: providing technical assistance (TA) to grantees for Monitoring & Evaluation (M&E); setting up and managing an electronic reporting platform; quarterly report review; maintaining a Behavioral Health Funding program dashboard; updating an annual report; and presenting at the Behavioral Health Advisory Board meeting.
  • A total of 144 hours of work is allocated for the tasks.

Financials

  • Total Contract Amount: \$9,402.40
  • Funding Source: Fully funded by Clallam County (revenue generating for JCPH).
  • Cost Breakdown:
    • TA/Reporting Activity (144 hrs @ \$38.20/hr): \$5,500.80
    • Benefits (33.6%): \$1,848.27
    • Indirect (27.94%): \$2,053.33
    • Total: \$9,402.40
  • Payment Method: Compensated via hourly rates (Epidemiologist @ \$38.20/hr), reimbursing for benefits, indirect costs, and mileage at the current federal rate. Paid monthly.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025 - December 31, 2025: Contract Term.

Next Steps

JCPH management recommends approval of the agreement.

Sources

  • Veronica Shaw - Deputy Director JCPH
  • Denise Banker - Community Health Director, JCPH
  • Clallam County Health & Human Services

Dosewallips River: Powerlines Acquisition and Design (RCO SRFB Amendment 9)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment 9 to the Dosewallips R Powerlines Acquisition and Design Grant Agreement (RCO SRFB #18-1228C). The amendment extends the project end date until December 31, 2025, to allow time for completion of cultural and environmental assessments and the preliminary design phase for salmon habitat restoration.

Key Points

  • The project aims to conduct assessments and develop preliminary designs for high-value habitat restoration to improve floodplain connectivity in the Powerlines Reach (RM 1.3-2.5) for threatened salmon species, specifically Hood Canal Summer Chum Salmon.
  • This phase includes acquisition of shoreline properties in the lower Lazy C or Powerlines reach in anticipation of future restoration needs.
  • The project had previous delays due to funding shortfalls, addressed by prior amendments (Amendments 6, 7, 8). All planning scope elements are now reported as completed.
  • The one-year extension is necessary to allow JCPH to focus on acquisition elements that were not prioritized during the design phase.
  • The project is aligned with the Hood Canal Coordinating Council (HCCC) prioritization guidance related to freshwater habitat and climate change, focusing on protecting core habitats and restoring normative in-channel, floodplain, and flow characteristics.
  • Long-term obligations for acquisition portions of the project are in perpetuity.

Financials

  • Total Project Cost: \$616,619.00 (Unchanged by this amendment).
  • Project Funding Sources (Current Status): SRFB (multiple sources, including NOAA ORCA, PSARP, and SUPPS), totaling the full \$616,619.00. No Sponsor Match is required, although the original grant included a Sponsor match that was later removed via Amendment 1.
  • Revenue provided by this amendment: \$27,500 listed in the funding table under RCO - SALMON ST PROJ (Reapp from 17-19 funds). The total grant amount remains the same, implying this is an internal funding adjustment within the RCO grant pots.
  • Fiscal Impact to County: None (Fully funded by RCO SRFB).
  • RCO Paid To Date (75%): \$460,921.40.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Original Project Start: July 1, 2019.
  • Current Project End Date (pre-Amendment 9): December 31, 2024.
  • New Project End Date (with Amendment 9): December 31, 2025.
  • Final Billing Due: January 15, 2026.
  • Key Milestones in 2025: Preliminary Design to RCO (12/01/2024 - Past date, but listed as critical milestone), Order Appraisal(s) (7/30/2025), Purchase Agreement Signed/Acquisition Closing (10/31/2025).

Next Steps

JCPH Management recommends BOCC approval of Amendment 9 to extend the project performance period.

Sources

  • Pinky Feria Mingo - Environmental Health/Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Recreation and Conservation Office (RCO) - Salmon Recovery Funding Board (SRFB)
  • Hood Canal Coordinating Council (HCCC)
  • NOAA ORCA

Dosewallips River: Rocky Brook and Powerlines Reach Habitat Restoration Design (NSD Amendment 3)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a time extension (Amendment 3) to the Professional Services Agreement with Natural Systems Design (NSD) for habitat restoration designs on the Dosewallips River. The amendment extends the period of service until December 31, 2025, allowing time to complete preliminary designs for threatened salmon habitat support in the Powerlines Reach, with no change to the current contract maximum.

Key Points

  • The agreement covers:
    • Site assessments and conceptual restoration designs (Resiliency Plan) for the Rocky Brook to Jupiter Bridge Reach (RM 3.4 - 5.8).
    • Preliminary design development and preparation of key construction permits for the Powerlines Reach (RM 1.0 - 1.9).
  • The overall purpose is to improve habitat conditions for Hood Canal Summer Chum and Mid Hood Canal Chinook salmon.
  • Amendment 1 (Sept 5, 2023) notes specific changes: increased contract by \$27,500 due to inadequate original budgeting; removed CMZ Figure from Task 2 deliverables and reduced hours for a Licensed Geologist; substantially increased budget for LiDAR acquisition via subcontracting for the Powerlines reach.
  • Amendment 2 (Dec 23, 2024) extended the term until December 31, 2024 (this is superseded by Amendment 3).
  • Amendment 3 extends the term to December 31, 2025.

Financials

  • Total Contract Maximum: \$472,387.00 (Unchanged by Amendment 3).
  • Funding Source: Existing funding provided through the RCO SRFB (as stipulated in the original Agenda Request).
  • Fiscal Impact to County: None; no additional funds required for this time extension.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Original Start Date: April 1, 2023.
  • Original End Date (pre-amendment): November 30, 2024.
  • New End Date (Amendment 3): December 31, 2025.
  • Original Amendment 1 Date: September 5, 2023 (Cost change).
  • Original Amendment 2 Date (Time Extension): December 23, 2024.

Next Steps

JCPH Management recommends BOCC signature for Amendment 3 to extend the contract through December 31, 2025.

Sources

  • Pinky Feria Mingo - Environmental Health/Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Natural Systems Design (NSD)
  • RCO SRFB (Funding Source, in original documents)

Justice AV Solutions (JAVS) Extended Warranty and Maintenance Agreement

Topic Summary

Jefferson County District Court seeks approval for a one-year Extended Warranty, Preventative Maintenance, and Support Agreement with Justice AV Solutions (JAVS) for $7,240.00. This agreement covers the JAVS Centro AX recording system and Video Conference system, ensuring compliance with RCW 3.30.070 for keeping records of court proceedings and maintaining virtual access options for the public.

Key Points

  • The agreement covers maintenance and support for the JAVS Centro AX recording system and the Video Conference system in District Court.
  • This technology is essential for compliance with RCW 3.30.070 (clerk of district court must keep uniform records of cases and proceedings).
  • The system enables virtual court appearance options (Zoom) and provides public access to the court.
  • Coverage: Includes help desk support, remote troubleshooting, bi-annual preventative maintenance (PM), and extended warranty on all JAVS provided and installed equipment less than 5 years old (installed after 2/1/2021).
  • Preventative Maintenance (PM): Includes bi-annual operational tests of the system, software/firmware updates, and documentation of system status (hard drive capacity, functionality).
  • Extended Warranty: Provides repair or replacement for covered JAVS equipment. Coverage is excluded for JAVS equipment older than 5 years (installed before 2/1/2021); non-warranted JAVS recorders over 5 years old require purchase of a new recorder by the client.
  • Response Time: Urgent priority (e.g., non-recording system, inability to record audio/microphones) guarantees an initial response within 1 business hour and an on-site response within 2 business days.
  • Exclusions/Additional Fees: Excluded services (e.g., hardware/software no longer supported, physical damage) require additional charges of $150.00/hour plus travel and expenses. The contract contains a mandatory arbitration provision and no choice of law provision.

Financials

  • Total Contract Amount: $7,240.00 (Fixed Fee, plus taxes/expenses for excluded services).
  • Funding Source: Trial Court Improvement Fund (The request mentions $4100.00 but the Fee breakdown shows $7,240.00 for the total maintenance fee). The Contract Review Form indicates $7240.00 expenditure funded by Fund #001 & 240 (General Fund and Trial Court Improvement Fund).
  • Prior Cost Note: This contract language is the same as previous JAVS contracts, which may simplify budget assumptions, though the fee may have changed.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • February 1, 2025 - January 31, 2026: Contract Term.

Next Steps

District Court recommends approval of the agreement.

Sources

  • Brian Gleason - District Court Administrator
  • Mark McCaulley - County Administrator
  • Justice AV Solutions (JAVS)
  • RCW 3.30.070

Notice of Public Hearing: Assumption of Jefferson County Transportation Benefit District (JCTBD)

Topic Summary

Jefferson County proposes to assume all the rights, powers, functions, and obligations of the Jefferson County Transportation Benefit District (JCTBD), which was recently established by Ordinance No. 10-1216-24. The assumption, authorized by RCW 36.74, would eliminate the need for a separate legal entity, simplifying administration and avoiding the overhead costs of separate meetings and support staff agreements. A public hearing is scheduled for February 10, 2025, to consider the proposal.

Key Points

  • JCTBD was established for unincorporated Jefferson County on December 16, 2024 (Ordinance No. 10-1216-24; JCC Chapter 3.90).
  • RCW 36.74.010 authorizes the County to assume the JCTBD's functions, since their boundaries are coterminous.
  • The procedural steps require a public hearing (RCW 36.74.020, 36.74.030).
  • The BoCC must determine if the "public interest or welfare would be satisfied" by the assumption before passing an ordinance to abolish the JCTBD governing body and vest all powers in the BoCC.
  • The assumption is simplified because no revenue has been collected yet.
  • The JCTBD Board previously adopted resolutions on January 13, 2025, imposing a one-tenth of one percent sales and use tax and an annual vehicle fee (RCW 36.73.065(4)), which the BoCC assumes.
  • The proposed ordinance amends JCC Chapter 3.90 to vest all statutory powers in the BoCC.

Financials

  • Fiscal Impact (Savings): If assumed, the County eliminates the need for separate meetings, agendas, and an interlocal agreement for staff support services.
  • Revenue Sources Assumed: One-tenth of one percent sales and use tax (RCW 82.14.0455) and an annual vehicle fee (RCW 82.80.140).

Alternatives

  • The alternative is maintaining the JCTBD as a separate legal entity, requiring distinct meetings and administrative overhead.

Community Input

  • A public hearing is set for February 10, 2025.
  • Written testimony is invited from January 27, 2025, through the end of the public hearing.

Timeline

  • December 16, 2024: JCTBD established (Ordinance No. 10-1216-24).
  • January 13, 2025: JCTBD Board adopted resolutions imposing sales/use tax and annual vehicle fee.
  • January 27, 2025: BoCC set the public hearing date.
  • January 29, 2025 and February 5, 2025: Notice required to be published in the official newspaper.
  • February 10, 2025 at 11:00 a.m.: Public Hearing scheduled.

Next Steps

The Board is recommended to approve the public hearing notice for February 10, 2025. Following the hearing, the BoCC must approve a final ordinance (Ordinance No. [TBD]) for the assumption of the JCTBD powers.

Sources

  • Mark McCauley - County Administrator
  • RCW 36.73 (Transportation Benefit Districts)
  • RCW 36.74 (Assumption provisions)
  • MRSC (Municipal Research and Services Center - cited analysis)

Nurse Family Partnership Home Visiting Services Contract Amendment (DCYF)

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 3 to a contract with the Washington State Department of Children, Youth and Families (DCYF) for Nurse Family Partnership (NFP) Home Visiting Services. This amendment adds \$10,540 in funding, increasing the contract total to \$919,081.80, to support visiting nurse services through July 31, 2025. The funds are designated for "concrete goods" to assist vulnerable families in response to identified needs.

Key Points

  • JCPH provides NFP home visiting services, which follow efficacy studies to alleviate effects of poverty, single parenthood, unemployment, and other stressors on child development.
  • The program is subcontracted to support families in Kitsap and Clallam Counties.
  • Amendment Purpose: To add funding for "concrete goods" assistance and adjust the statement of work accordingly (Section 16 added to Exhibit A).
  • Concrete Goods Use: Funds must be used for concrete goods and short-term economic/material support for HVSA-enrolled families (e.g., diapers, formula, car seats, groceries, transportation). Prohibited purchases include alcohol, marijuana, firearms, recurring utilities, or long-term housing/medical payments.
  • Caseload Maintenance (Section 4.b): JCPH must maintain an active engaged caseload (Visited Families + Encountered Families) meeting or exceeding 85% of Maximum Service Capacity (62 families total).

Financials

  • Additional Funding (Amendment 3): \$10,540.00
  • New Contract Maximum: \$919,081.80
  • Funding Source: Fully funded by Washington State DCYF with state funds (ALN 93.870).
  • Concrete Goods Funding (FY25 Budget – after Amendment 3):
    • Concrete Goods (Direct): \$9,581.82
    • Concrete Goods (Admin): \$958.18
    • Total added is \$10,540.00
  • Total FY25 Budget: \$458,610.90. (Original FY24 budget: \$460,470.90, giving total max of \$919,081.80). Payments are contingent upon performance milestones covering enrollment, retention, screening, and birthweight outcomes.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • Contract Duration: July 1, 2023 - July 31, 2025.
  • Amendment Effective Date: December 1, 2024.
  • Funding Period for Concrete Goods: December 1, 2024 – June 30, 2025 (must be spent by June 30, 2025).
  • Final Reports/Data Submission Deadline: Services rendered until June 30, 2025 (deliverables due no later than July 31, 2025).

Next Steps

JCPH management requests approval of Amendment 3 to the DCYF contract.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Washington State Department of Children, Youth and Families (DCYF)
  • Nurse Family Partnership (NFP)

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