MEETING: Commissioners Meeting at Mon, Jan 27, 09:00 AM

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MEETING DATE: 2025-01-27

JEFFERSON COUNTY BOARD OF COMMISSIONERS MEETING SUMMARY

Solid Waste Management and Public Oversight

Metadata

  • Time Range: 00:01:35–00:06:09
  • Agenda Item: Not Stated (Public Comment)
  • Categories: operations, services, public safety, transparency

Topic Summary

Jim Friedman, a computer engineer and resident of Quilcene, raised significant concerns regarding solid waste management policies, specifically regarding the Quilcene dropbox facility. He alleged that the Public Works manager was intentionally recommending policies to discourage residential use of public facilities and drive customers toward private industry (specifically, Texas-based Waste Connections curbside service). Friedman also highlighted an instance where a Solid Waste Advisory Committee (SWAC) member reportedly joked about a caller having a life-threatening heart attack due to fee changes, indicating a lack of respect for customers. He criticized the recent SWAC decision to reduce meetings and remove the need for recordings, calling it a move to reduce public oversight.

Key Discussion Points

  • Jim Friedman (Folsom Resident/Computer Engineer): Expressed concern about previous and upcoming changes to the Quilcene dropbox, which he characterized as an important and well-functioning facility (00:01:43).
  • Jim Friedman: Alleged that a Public Works manager was driving customers to private industry through policies designed to upset the residential user and work against the public interest (00:02:13).
  • Jim Friedman: Cited a clip from a July [last year] SWAC meeting where a participant joked about a screaming customer having a heart attack over a new $20 fee (00:03:58).
  • Jim Friedman: Noted that last week, SWAC voted to reduce the number of meetings and remove the need for recordings in their bylaws, further reducing public involvement (00:02:43).
  • Jim Friedman: Stated the Quilcene facility had no financial or operational issues and was well-liked according to a 2023 survey (00:05:01).
  • Jim Friedman: Asserted that updates to the fee schedule had failed to achieve their goal and should be rolled back (00:05:13).
  • Commissioner Heidi Eisenhour: Acknowledged disappointment with the "tone of the comment" recorded from the Solid Waste Manager but also understood the manager's "frustration at times with the magnitude of literal garbage piling up" (00:27:10).
  • Commissioner Eisenhour: Stated she abstained from the recent SWAC vote due to missing part of the dialogue, but reaffirmed that "we decided to continue recordings of the meetings" (00:27:43).
  • Commissioner Eisenhour: Expressed that her family has been "South Haul customers" for 43 years and still harbors "a pretty strong I want to say inner core of resistance" to the move toward roll carts/modernization, but remains open to listening (00:28:12).
  • Commissioner Greg Brotherton: Found the recording shared by Jim to be "disturbing" (00:35:55).
  • Commissioner Brotherton: Stated he is "absolutely in favor of continuing to record meetings" (00:37:01).
  • Commissioner Brotherton: Clarified that Solid Waste is an enterprise fund that must cover its costs, and confirmed that the subsidy for recycling "goes the other way," meaning it currently costs the county money (00:37:24).
  • Commissioner Heather Dudley-Nollette: Thanked Jim Friedman for his comments, stating this is an issue she needs to learn more about, and was "thrilled to hear that the recordings won't be stopped because Ultimately... capacity for us all to be able to engage" transparently (00:48:15).

Public Comments

  • - Jim Friedman (Folsom Resident): Advocated for rolling back fee schedule updates and expressed concern that the Solid Waste Manager is actively working to shift services away from local public management to a Texas-based curbside service (00:05:13).
  • - Tom Tiers (Speaker): Expressed dismay over the recorded content from the Solid Waste Committee meeting and noted that the Solid Waste Advisory Committee (SWAC) was not provided with data showing that 50% of county residents (outside Port Townsend) who discard waste via collection boxes would likely resort to using the landfill if drop boxes were removed (02:10:44).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • The fee change generating customer complaints was referenced as a "$20 fee" from the perspective of one angry caller (00:42:00).
  • Commissioner Brotherton noted that the Solid Waste fund is an enterprise fund and must cover its service costs (00:37:24).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No formal motion or decision was made. The Commissioners responded directly to the concerns raised.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Eisenhour/Staff: Will follow up on the decision to continue recording SWAC meetings (00:27:47).
  • - Commissioners: Agreed to look deeper into the policies recommended by the Solid Waste Manager (00:06:04).
  • - Commissioner Dudley-Nollette/Mr. Tirsch: May scheduled a discussion to follow up on usage data for curbside versus drop-off collection (00:56:08).

Leadership Response to Pool Criticism and Public Discourse

Metadata

  • Time Range: 00:06:17–00:09:47
  • Agenda Item: Not Stated (Public Comment/Response)
  • Categories: services, planning, public opinion

Topic Summary

The discussion centered on the ongoing community aquatic facility/pool project, primarily through comments and direct responses from the public and Commissioner Greg Brotherton regarding the tone and integrity of the process. Speakers Jean and Shelley Yarnell Brennan contested Commissioner Brotherton’s prior week’s remarks, asserting that their criticisms were not against building a pool, but against the method, lack of transparency, and financial approach (determining cost before funding source). Commissioner Brotherton acknowledged he may have been "triggered" and apologized if he mischaracterized Shelley Yarnell Brennan's position, defending her right to public comment despite the emotional nature of the discourse.

Key Discussion Points

  • Jean (Speaker): Stated that the concept of advocating for the pool led people to "lose their minds lie, hide documents," and engage in "personal attacks" (00:06:38). Characterized the process as "sloppy, dishonest, opaque, coercive" (00:06:56).
  • Jean: Stressed that neither her group nor Shelley Yarnell Brennan ever advocated for a "no pool option," but rather for "fiscal responsibility, a central location and public participation" (00:07:54).
  • Jean: Directly criticized Commissioner Brotherton for mischaracterizing and disparaging feedback from public efforts without knowing the facts (00:08:04). Demanded a public apology and course correction for his treatment of Shelley Yarnell Brennan (00:09:22).
  • Shelley Yarnell Brennan (Speaker): Clarified her objection is not to a pool, but to the method and order of pursuing the project (00:16:46).
  • Shelley Yarnell Brennan: Objected to using tourist dollars without proving local support and questioned the creation of an "unnecessary PFD" (00:16:54).
  • Shelley Yarnell Brennan: Used an analogy of shopping for toys (choosing items first) versus setting a budget (deciding what to afford) to criticize the current approach (00:17:11).
  • Shelley Yarnell Brennan: Felt Commissioner Brotherton's previous week’s tone and inference that she consistently opposes the pool was "blatantly false and is an attack on my right and duty to make a public comment" (00:18:11).
  • Commissioner Brotherton: Acknowledged offending Shelley last week and clarified that he should not speak for what she believes (00:38:56).
  • Commissioner Brotherton: Stated he might have been "triggered" when responding to Ms. Yarnell's comments the previous week (00:40:03).
  • Commissioner Brotherton: Defended the transparency of the process over the last year and noted the success in reaching consensus with initially opposed parties (like Jim Scantino) (00:39:11).
  • Commissioner Dudley-Nollette: Stated she heard Ms. Yarnell’s objection was specifically to the "methods by which we push forward your project" (00:54:56). She urged adherence to sticking to facts and diligence (00:51:29).

Public Comments

  • - Jean (Speaker): Expressed strong disapproval of the process integrity but supported a pool located centrally; advocated for respect for committed public participants (00:07:54).
  • - Shelley Yarnell Brennan (Speaker): Opposed the current financing approach (wanting a price/budget before seeking funding via PFD or taxes) and sought an apology for being misrepresented as a universal pool opponent (00:16:46).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Shelley Yarnell Brennan urged the Commissioners to use tourism dollars granted for the project to gauge public appetite and put a price on the project before discussing funding via taxes or a PFD (00:17:49).

Alternatives & Amendments

  • Shelley Yarnell Brennan advocated for pausing the process to define a budget before initiating major funding mechanisms like a Public Facilities District (PFD) (00:17:55).

Outcome, Vote, and Next Steps

  • Decision: Discussion of the pool survey and PFD formation was deferred to later on the agenda (01:40:40).
  • Vote: No vote taken.
  • Next Steps: Commissioner Brotherton offered to move forward by trying to build consensus (00:40:03).

Proposed Changes to the Lodging Tax Advisory Committee (LTAC)

Metadata

  • Time Range: 00:09:47–00:12:54; 00:30:39–00:31:05; 01:08:20–01:29:15
  • Agenda Item: Consent Agenda Item #17 (Pulled for Discussion)
  • Categories: tourism, operations, contracts, planning

Topic Summary

Diana Smelland, representing the Resort at Port Ludlow, requested that Consent Agenda Item #17 (Proposed changes to the LTAC and a formal letter of notification) be removed and discussed separately. The item proposes opening all LTAC seats and developing new bylaws to align the committee's focus with the County's legislative tourism priorities, a move prompted by LTAC's decision to not fund staff capacity and, in part, an unexpected memo introduced by the Board in late 2024. Commissioner Eisenhour agreed to pull the item, citing the need for the newest Commissioner to catch up. Commissioners Brotherton and Dudley-Nollette debated the necessity of the proposed changes, the tenor of the proposed letter, and the need to reset the LTAC to address changing tourism revenue sources (e.g., short-term rentals) and workforce housing needs.

Key Discussion Points

  • Diana Smelland (Resort at Port Ludlow/LTAC/TCC): Urged the removal of the item from consent, arguing it "directly contradicts LTAC's prior decision and undermines the collaborative process" (00:10:21). She alleged the county legislative priorities memo was unexpectedly introduced mid-meeting in late 2024 without public comment (00:11:20).
  • Diana Smelland: Advocated for respecting LTAC's unanimous decision to table the process of setting new criteria until 2025 due to an upcoming RFP (00:11:09).
  • Commissioner Eisenhour: Stated she would pull item #17 from the consent agenda to allow discussion, due to having a new member of the Board not privy to the conversation of the last six months (00:30:39).
  • Commissioner Dudley-Nollette: Had issues with the "tenor of this letter," feeling uncomfortable signing it as written (01:10:24). She questioned the letter's claim that it is "clear that the current LTAC members do not agree with the county's legislative priorities," stating there had not been enough real conversation to confirm this (01:11:01).
  • Commissioner Dudley-Nollette: Questioned the reference to developing bylaws consistent with RCW, prompting clarification that LTAC currently has no bylaws (01:11:54).
  • Commissioner Brotherton: Provided context: LTAC left $150,000 on the table rather than funding the staff capacity required to administer LTAC effectively and work on bylaws, which highlighted the "fundamental disconnect" driving the decision (01:15:37).
  • Commissioner Brotherton: Noted that the matrix of lodging tax revenue has changed significantly due to short-term rentals, but the same four organizations have been on the LTAC board for over a decade (01:18:17).
  • Commissioner Brotherton: Stated that the mid-December unanimous Board decision to reset the LTAC seats for new applicants was motivated by staff capacity issues and the need for new priorities, such as workforce housing (01:18:42).
  • Commissioner Dudley-Nollette: Argued against "steamroll[ing] paradigm shift," urging a mechanism to allow existing expertise to be retained through reapplication (01:19:36).
  • Commissioner Brotherton: Shared data, noting a consultant report claimed $69.3 million in direct visitor lodging revenue for 2022, but the county's LTAC revenue (at 4% rate) only extrapolated to $22 million, revealing $30 million of the reported revenue may include second home valuation (01:26:03; 01:27:41).

Public Comments

  • - Diana Smelland (LTAC/TCC Chair): Opposed moving forward with action on changes to LTAC, citing it contradicts prior LTAC decisions and lacks transparency (00:10:21, 00:11:27).

Supporting Materials Referenced

  • Lodging Tax Advisory Committee (LTAC) Alignment with County Priorities: The motion stemmed from a unanimous BoCC vote on 12/23/24 to open all LTAC seats and develop new bylaws, annual review process, and performance metrics (01:15:45).
  • State Tourism Data: Commissioner Brotherton cited data showing a discrepancy between the reported $69.3 million in direct lodging revenue and the local tax collection data, suggesting the larger number includes "second home valuation" (01:26:03, 01:27:41).

Financials

  • LTAC recommended awarding $750,000, leaving $150,000 on the table (01:15:30).
  • The discussion referenced the $69.3 million of direct logging revenue cited in a state tourism report and the approximately $900,000 the county received in LTAC revenue, roughly extrapolating to $22 million in total lodging revenue, indicating a significant reporting gap (01:26:03).

Alternatives & Amendments

  • Commissioner Dudley-Nollette suggested editing the letter to encourage reapplications from existing board members, welcoming them to engage in the reset conversation (01:20:25).

Outcome, Vote, and Next Steps

  • Decision: Item #17 was removed from the Consent Agenda (01:08:15). A motion to send a letter was deferred.
  • Vote: No vote taken on the LTAC letter.
  • Next Steps:
  • - Commissioner Dudley-Nollette: Will revise the proposed letter (01:28:56).
  • - Board/Staff: Scheduled a further discussion about the LTAC letter and public comment period for Monday, February 3rd at 3:00 p.m. (01:29:15).

Road Closures and Funding on West End

Metadata

  • Time Range: 00:13:10–00:14:54; 00:31:05–00:34:04
  • Agenda Item: Not Stated (Public Comment/Response)
  • Categories: infrastructure, emergency management, budgeting

Topic Summary

Ed Bowen inquired about updates on the Upper Hoh Road and South Shore Road (Lake Quinault) losses, noting the county website was not up to date. He asked about county efforts to secure federal disaster funding from the Congressional delegation and the results of a recent meeting with the National Park Service (NPS). Commissioner Eisenhour provided a detailed update on funding efforts, noting that traditional emergency and PROTECT (non-emergency) funds are difficult or slow to access. The most promising path involves reallocating existing Federal Lands Access Program (FLAP) funds from a different, less critical repair farther down Upper Hoh Road.

Key Discussion Points

  • Ed Bowen (West Jefferson Resident): Requested an update on the upper Hoh Road and South Shore Road losses, noting updates on the Public Works website were lacking (00:13:43). Warned about continued erosion and questioned if county staff were monitoring the sites (00:14:02).
  • Ed Bowen: Asked for information on outreach efforts to Senators/Congresswoman and next steps for engaging the National Park Service (NPS) following the previous week's "disappointing" meeting (00:14:48).
  • Commissioner Eisenhour: Confirmed outreach to Senator Murray’s office (00:31:28).
  • Commissioner Eisenhour: Explained that Emergency Response Funds (deployed by WSDOT and federal highways) require a Governor's emergency declaration, and "Protect" funds, while recommended by Federal Highways and WSDOT, are for long-term planning and would take "three to four years" to deploy (00:31:58).
  • Commissioner Eisenhour: Stated the "best option" came from the NPS meeting, suggesting the county may be able to reallocate a portion of existing Federal Lands Access Program (FLAP) funds (originally $5 million for another repair) to cover the estimated $700,000 needed for the Upper Hoh Road repair (00:32:31; 00:32:54).
  • Commissioner Eisenhour: Clarified reallocation approval is still pending a decision from FLAP following their last Tuesday meeting (00:33:35).
  • Commissioner Eisenhour: Confirmed the reallocation idea does not address the South Shore Lake Quinault Road and is "unlikely" to do so (00:33:02).
  • Commissioner Eisenhour/Eric Kuzma (Asst. Public Works Director): Scheduled another meeting with Senator Murray's office on Thursday morning to discuss the issue (00:33:45).
  • Commissioner Dudley-Nollette: Stated she knows "erosion is still happening" and confirmed the Public Works department is monitoring closely (00:53:25).

Public Comments

  • - Ed Bowen (Resident): Inquired about funding status and next steps for road loss repairs; noted the lack of timely updates on the county website (00:13:10).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Upper Hoh Road repair estimate: $700,000 (a portion of damage only).
  • Lake Quinault/Upper Hoh total repair cost approximation cited by Commissioner Brotherton: $650,000 each (00:42:07).
  • Existing Federal Lands Access Program (FLAP) grant total: $5 million (00:32:54).

Alternatives & Amendments

  • The most viable alternative discussed is the reallocation of existing FLAP funds to accelerate the Upper Hoh Road repair rather than waiting several years for new federal grant funding (00:32:17).

Outcome, Vote, and Next Steps

  • Decision: No formal action taken other than providing the update.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner Eisenhour/Eric Kuzma: Meeting scheduled with Senator Murray’s office on Thursday morning (00:33:45).
  • - Commissioners: Agreed to discuss ways to provide more timely and accessible public updates on the road repairs (00:52:54).

Funding Shortfall for Winter Emergency Shelter Stays

Metadata

  • Time Range: 00:15:16–00:16:15; 00:32:32–00:34:04; 00:45:01–00:46:32
  • Agenda Item: Not Stated (Public Comment/Response)
  • Categories: services, housing, public safety, budgeting

Topic Summary

Julia Cochran reported that the septic system at the Winter Welcoming Center broke, requiring portable restrooms and causing immediate complications. Of greater concern, she was informed by Emergency Management that state funding used to reimburse the Center for extended stays during severe winter emergencies ("blue flag" days) is "gone." This leaves the Winter Welcoming Center and Bayside shelter without reimbursement for potential extended operations if cold or snowy weather materializes as predicted for February.

Key Discussion Points

  • Julia Cochran (Speaker): Reported that the Winter Welcoming Center's septic system broke (00:15:16).
  • Julia Cochran: The Emagency Management team informed her that state money reimbursing shelters for extended stays during winter emergencies is "gone" (00:15:32).
  • Julia Cochran: This impacts the Winter Welcoming Center and Bayside shelter, leaving no money to facilitate sheltering more people if forecasted cold/snow arrives (00:15:54).
  • Commissioner Brotherton: Confirmed he heard from Kepler (PIO) and DEM about the "funding shortfall for reimbursement of extending hours during inclement weather" (00:45:01).
  • Commissioner Brotherton: Explained that "blue flags" allow the emergency shelter to open earlier and the Winter Welcoming Center to potentially serve as an overnight shelter, extending staffing shifts (00:45:58).
  • Commissioner Brotherton: Stated staff should work with public health on harm reduction and determine if the county can come up with alternate funds in lieu of the missing federal funding (00:45:20).

Public Comments

  • - Julia Cochran (Speaker): Reported facility issues and the abrupt loss of state emergency reimbursement funds needed to cover extended staffing for extreme cold periods impacting local shelters (00:15:16).

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • The discussion focused on the loss of state reimbursement funding for extended shelter operations during "blue flag" extreme weather events (00:15:39).
  • Commissioner Brotherton noted this typically covers "at maximum a week of staffing for those services" (00:46:22).

Alternatives & Amendments

  • Commissioner Brotherton suggested working with Public Health to find alternative county solutions (likely General Fund allocations) to cover the fiscal gap (00:45:20).
  • Public Health later confirmed a strategy to use FPHS funds (03:30:56).

Outcome, Vote, and Next Steps

  • Decision: No formal action was taken.
  • Vote: No vote taken.
  • Next Steps: Commissioner Brotherton stated he and Public Health would discuss harm reduction and alternative funding sources (00:45:20). JCPH later confirmed using FPHS funds to cover the deficit (03:30:56).

Aquatics Center Site Selection and Partnership Agreement

Metadata

  • Time Range: 01:40:48–02:18:54; 02:00:27–02:01:17; 02:18:01–02:18:36
  • Agenda Item: Discussion and Potential Action on Site Selection for Aquatic Recreational Facility Plan
  • Categories: planning, services, infrastructure, budgeting

Topic Summary

The Board considered and approved the site selection for the Mid-County Aquatic Recreational Facility. Commissioner Brotherton presented options, emphasizing the need for site control to meet the February 21st Local Community Project (LCP) grant deadline for design funds. The Chimacum Creek Primary School site was recommended over Chinookum Park primarily due to utility access (it's in Phase One sewer area) and the potential for mutually beneficial partnerships with the school district and library on creating a full campus design. Public comment was robust, supporting the move to mid-county for equitable access, though cost and scope questions remain.

Key Discussion Points

  • Commissioner Brotherton: Stated that "site control" is required for the Local Community Project (LCP) application for design funds (01:46:02).
  • Commissioner Brotherton: Presented two finalist sites from the Healthier Together Task Force (HTTF): Chinookum Park (County-owned land, no sewer) and Chimacum Creek Primary (smaller available land, in Phase One sewer area, adjacent to library/housing) (01:46:02).
  • Commissioner Brotherton: Recommended the Chimicum Creek Primary site, noting it is walkable, near the library and mobile home parks, has bus stop access, and benefits from sewer connectivity (01:48:17).
  • Commissioner Brotherton: Indicated the Chimicum School District is now "excited to be partners and co-applicants" and the site control issue is resolved because the District owns the property (01:51:34).
  • Commissioner Brotherton: Design funding would cover a full campus plan, integrating the school's needs (playground/garden redesign) and pool facilities (01:51:34).
  • Commissioner Brotherton: Confirmed staff is drafting an Interlocal Agreement (ILA) between the school district and the county (01:52:06).
  • Diane McDade (Jeffco Aquatic Coalition): Stated the Chimacum Creek Elementary site's centralized, walkable location in the existing residential community, adjacent to the Habitat project, speaks to its desirability and long-term viability (01:59:04).
  • Shelley Yarnell Brennan: Expressed confusion, noting the small size of the site appears to contradict the expansive amenity wish list presented in the Jeffco Aquatic Coalition survey (02:06:48).
  • Amanda Christopherson (Resident/PTA): Supported the motion and praised the shift to the mid-county location as an "incredible sign of equitable investment" (02:05:31).
  • Jean (Speaker): Expressed excitement, applauding the major step, but questioned the 15-year site control restriction, asking if it could be expanded given the "generational project" scope (02:02:20).
  • Commissioner Dudley-Nollette: Confirmed the 15-year requirement is only the LCP grant minimum, and the project is targeted for 50-year generational viability (02:12:14).

Public Comments

  • - Tom Tiers (Speaker): Questioned the mandatory February 21st application deadline, arguing that selecting a site before the PFD is formed is "cart before the horse-ish" and creates an improbable situation for the future PFD board to change (01:56:59).
  • - Diane McDade (Jeffco Aquatic Coalition): Spoke in favor of the Chimacum Creek site, citing its benefit to viability and calling it the "more budget conscious approach" by avoiding the \$2 million estimated cost of septic installation required at the other site (02:01:01).
  • - Jean (Speaker): Expressed excitement but warned the 15-year site control constraint should be expanded for a high-investment facility (02:02:20).
  • - Amanda Christopherson (Resident): Supported the motion, noting the necessity of moving forward with design funding despite the backward nature of the development process (02:05:40).
  • - Shelley Yarnell Brennan (Speaker): Expressed confusion over site size vs. amenity inclusion in the survey (02:06:48).
  • - Dan Ventura (North Okenale Chamber): Applauded the process change (moving to Chimacum) and suggested integrating destination development ideas, possibly through a public-private partnership for close lodging to increase utilization and capture LTAC dollars (02:08:55).

Supporting Materials Referenced

  • Discussion and Potential Action on Site Selection for Aquatic Recreational Facility Plan: Recommended the Chimacum Creek Primary School site, noting site control is a mandatory prerequisite for the LCP application (01:46:02).
  • Healthier Together Task Force (HTTF) Final Report: Slides showing two viable tri-area locations were referenced (01:46:02).

Financials

  • The shift to the Chimacum Creek site is projected to avoid an estimated $2 million cost for installing a septic system, which the Chinookum Park site would require (02:01:01).
  • Mark McCauley estimated that a two-tenths of one percent sales tax for the Public Facilities District (PFD) would raise roughly $1.86 million/year (using 2024 data). A $20 million 20-year bond would have an annual debt service of $1.52 million, yielding only about $340,000 annually to cover operational deficits (02:18:01).
  • The grant being applied for is for design funding (01:46:02).

Alternatives & Amendments

  • The Chinookum Park site (County land, forested, no sewer, requires roundabout) was considered as an alternative by the HTTF (01:46:02).
  • It was discussed to explore either Resolution or Ordinance to form the PFD; Ordinance is more formal and costly but suggested if extensive public comment is expected (01:53:59).

Outcome, Vote, and Next Steps

  • Decision: The Board approved the motion to apply for the Local Community Project (LCP) grant in partnership with the Chimicum School District, choosing the Tmicum Creek Primary School site.
  • Vote: Unanimous (Ayes: 3 - Eisenhour, Brotherton, Dudley-Nollette).
  • Next Steps:
  • - BOCC/PAO: Determine if the PFD should be formed by Resolution or Ordinance (01:53:59).
  • - BOCC/Staff: Proceed with LCP application for design funds (deadline 2/21/25) (01:46:02).
  • - BOCC/Staff: Draft Interlocal Agreement (ILA) with Chimicum School District (01:52:06).
  • - Jeffco Aquatic Coalition: Launch public survey in February/March (01:53:48).

Fiscal Sponsorship for Mason Street Affordable Housing (Habitat for Humanity)

Metadata

  • Time Range: 01:29:33–01:40:25
  • Agenda Item: Act as Fiscal Sponsor for a Federal Grant (Mason Street Affordable Housing)
  • Categories: housing, contracts, infrastructure, permits

Topic Summary

Jamie Maciejewski from Habitat for Humanity requested that Jefferson County agree to act as the public fiscal sponsor for a federal grant application, which would fund infrastructure development for the Mason Street Neighborhood (136 permanently affordable homes). The need for a sponsor came abruptly in the previous round of funding from the House, and the Senate may adopt the requirement this year. Since the county has no other pending federal directed spending requests, the Board unanimously approved the motion, prioritizing this investment in workforce housing.

Key Discussion Points

  • Jamie Maciejewski (Habitat for Humanity): Requested the county act as fiscal sponsor for a federal grant needed for infrastructure at the 17-acre Mason Street site (01:33:01).
  • Jamie Maciejewski: Noted that last year, Congress was supportive, and Senator Cantwell included the $3 million request in her package, but it did not make the Senate budget (01:31:19).
  • Jamie Maciejewski: Clarified that a public fiscal sponsor was required by the House in the last round, and is now being requested proactively in case the Senate adopts a similar requirement (01:32:42).
  • Commissioner Brotherton: Determined this would be the County's "only knowledgeable," federally directed spending request, as county legislative priorities at that level are currently confined to policy support, not funding requests (01:35:34).
  • Commissioner Eisenhour: Expressed concern about staff capacity but noted the $700,000-range of assistance would likely only defray the costs of current staff (01:36:33).
  • Commissioner Brotherton: Characterized Habitat as "the boldest and most responsible habitat there is" and strongly favored making this the federal priority (01:38:03).
  • Jamie Maciejewski: Provided timeline update: expected groundbreaking next year, with first homes occupied in 2027, and applications for homeownership opening by the end of 2025 (01:38:53).

Public Comments

  • Limited discussion; item addressed primarily through staff/guest presentation.

Supporting Materials Referenced

  • Fiscal Sponsorship Request for Habitat for Humanity (Mason Street Affordable Housing): Confirmed request for fiscal sponsorship for infrastructure funding, noting County Administrator support (01:32:00).

Financials

  • Grant request seeking funding of $3 million (01:31:19).
  • The fiscal sponsorship role would likely accrue some overhead costs to the County, to be covered by a percentage of the grant (01:33:24).
  • The contract is revenue-neutral/revenue-generating for the County (01:36:33).
  • The Mason Street Neighborhood will result in 136 permanently affordable homes with a wide range of incomes (01:39:16).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The BOCC authorized Jefferson County to act as the fiscal sponsor for a federal grant for the Mason Street neighborhood, should it be necessary.
  • Vote: Unanimous (Ayes: 3 - Eisenhour, Brotherton, Dudley-Nollette).
  • Next Steps:
  • - BOCC/Staff: Align county lobbyists with this grant application to amplify support and ensure appropriate pathways (01:40:15).
  • - Habitat-: Begin accepting homeownership applications by the end of 2025 (01:39:16).

Metadata

  • Time Range: 00:57:44–01:07:29
  • Agenda Item: Consent Agenda
  • Categories: operations, budgeting, contracts, community engagement

Topic Summary

The Board reviewed and approved the consent agenda, with Item #17 (LTAC alignment letter) pulled for separate discussion. The approval covered routine administrative functions, several Public Health contracts, and key planning matters like the ADO designation for Team Jefferson and the CBA ratification for Central Services. The discussion focused on clarifying procedural details of budget warrants, understanding the process for new health contracts, and recognizing the efforts of partners like The Production Alliance and EDC Team Jefferson.

Key Discussion Points

  • Commissioner Eisenhour: Asked for clarification on two emergency warrants for 2024 (Consent Item #18), with staff explaining they were late invoices that needed to be paid out of the 2024 budget (00:59:11).
  • Commissioner Dudley-Nollette: Expressed gratitude for the appointment of Gabrielle Van Woj to the Board of Health, representing consumer and public health (00:59:43).
  • Commissioner Dudley-Nollette: Requested assurance that a box designating EDC Team Jefferson as a nonprofit was checked on the Associate Development Organization (ADO) designation form (Consent Item #16) (01:00:13).
  • Commissioner Dudley-Nollette: Raised a question about the Nurse Family Partnership (NFP) contract (Consent Item #5) being subcontracted through Clallam County, deferring detailed discussion to a Behavioral Health Advisory Committee meeting (01:00:33).
  • Commissioner Dudley-Nollette: Highlighted the importance of performance monitoring and tracking progress for the Consolidated Homeless Grant funds being passed through OlyCAP (Consent Item #4), suggesting feedback could come via the Housing Fund Board (01:01:32).
  • Commissioner Brotherton: Noted the importance of the ADC designation for Economic Development Council, acknowledging the work of partners (City, Port, PUD) (01:05:19).
  • Commissioner Dudley-Nollette: Praised The Production Alliance (TPA) (Consent Item #1) for its work on community events (01:06:44).

Public Comments

  • No public comment on the consent agenda items was provided after Item #17 was pulled.

Supporting Materials Referenced

  • Jefferson County Public Health (JCPH) Consolidated Contracts Amendment #1 (2025–2027): Approved a \$2,645,323 DOH contract for 11 programs including FPHS, Syringe Service Programs, Opioid Abatement prevention funds, and the School-Based Health Centers Program.
  • Subrecipient Agreement for Consolidated Homeless Grant (CHG) Document Recording Fee Support: Approved passing \$111,566 to OlyCAP for homelessness assistance due to inflation impact.
  • Designation of EDC Team Jefferson as Associate Development Organization (ADO): Confirmed designation of EDC Team Jefferson for the 2025-2027 Biennium.
  • Professional Services Agreement with The Production Alliance (TPA): Approved $50,000 for TPA to manage the Connectivity Summit and All County Picnic.
  • Interlocal Agreement for Nurse Family Partnership (NFP) Services in Clallam County: Approved $6,000 agreement for JCPH to act as a subcontractor (revenue generating).
  • Amendment No. 1 to Interlocal Agreement for Law Enforcement Services (City of Port Townsend): Approved updated fully loaded pay rates for JCSO deputies filling City shifts for 2025-2027 (\$128.38/hr to \$133.82/hr - regular rate).
  • Multiple CBA amendments: Ratified CBAs and technical amendments for Central Services employees (Teamsters Local No. 589), increasing a call-back time guarantee from two to three hours and setting new wage structures. Notably, the new CBA included a 12% general wage increase over two years (2025 and 2026) and merit pay provisions.

Financials

  • Consolidated Homeless Grant (CHG) Funds: $111,566 authorized to pass through to OlyCAP (01:01:21).
  • TPA Contract: $50,000 approved from the General Fund (01:07:22).
  • JCSO/PTPD ILA: Amendment raises the regular fully loaded hourly rate from $128.38 (2025) to $133.82 (2027).

Alternatives & Amendments

  • Consent Item #17 (LTAC letter) was pulled for discussion (01:08:15).

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the consent agenda, minus Item #17, was passed.
  • Vote: Unanimous.
  • Next Steps:
  • - Staff: Ensure ADO paperwork confirms nonprofit status (01:00:13).
  • - Staff: Performance monitoring plan for OlyCAP funds to be explored (01:01:32).
  • - Board: Public hearing scheduled for February 10th at 11 a.m. regarding the assumption of the Transportation Benefit District (01:06:29).

Chief Strategy Officer (CSO) 2023-2025 Work Plan and Grant Authorization

Metadata

  • Time Range: 02:18:54–02:51:00
  • Agenda Item: Chief Strategy Officer's (CSO) 2023-2025 Workplan & Grant Funding Request
  • Categories: planning, housing, infrastructure, budgeting, transparency

Topic Summary

Brent Butler (CSO) presented an overview of his 2023-2025 workplan, created after stepping away from the DCD Director role to focus on six core, difficult projects. Key updates included the upcoming Planning Commission hearing for the Short-Term Rental (STR) ordinance (set to expire April 7th), progress on pre-approved "Stock Plans" (now funded for engineering and set for a Home Show rollout), and the necessary update to the Coordinated Water System Plan (CWSP). The CSO requested and received authorization to apply for grants (especially Source Water Protection and a planning/engineering loan) to cover the costs of the CWSP update.

Key Discussion Points

  • Brent Butler (CSO): Stated the CSO role began in '23 to advance complex projects (02:21:47). One core project, C-PACER (Commercial Property Assessed Clean Energy and Resiliency), is fully completed (02:22:06).
  • STR Ordinance: The ordinance update focuses on balancing tourism needs with long-term housing needs (02:22:54). The Planning Commission review is nearly complete, and a public hearing is scheduled for the draft ordinance, which includes a 3% cap on STRs designated by zip code (02:26:13). The county-wide STR moratorium expires on April 7th (02:25:40).
  • Port Hadlock UGA Zoning: Work identified a commercial zone lack provisions for residential use, underscoring the need for mixed-use zoning (02:28:36). A next step involves reaching out to for-profit housing developers for input, which has yet to occur (02:29:42).
  • Stock Plans: Six designers were approved to create pre-approved plans (02:34:04). The County obtained Department of Commerce funding to cover engineering costs (previously unfunded, hindering design submissions) (02:33:09). Rollout intended for the Home Show (02:33:15).
  • FEMA Flood Damage Prevention: The County had a Community Assistance Visit (CAV) in 2023 (after an abnormal 15-year gap since the last one) (02:36:36). The ordinance (Ch. 15.15) was revised to adhere to FEMA's model (02:37:17). The County will decide later whether to join a voluntary Community Rating System (CRS) for reduced collective flood insurance premiums (02:38:58).
  • Coordinated Water System Plan (CWSP): The Water Utility Coordinating Committee (WUCC) was reconstituted (02:42:03). After two RFPs, a consultant was hired (02:42:55). The CSO now seeks to apply for grants (Source Water Protection, Planning/Engineering Loan convertible to grant) to defray the cost of the $207,000 update (02:45:07).

Public Comments

  • None provided during the workshop; prior public comment provided on STRs (02:24:00).

Supporting Materials Referenced

  • Chief Strategy Officer's (CSO) 2023-2025 Workplan & Grant Funding Request: Outlined all six major initiatives and proposed the CWSP grant application (02:45:07).

Financials

  • STR Ordinance Project: No funding source identified; completely General Fund (02:48:03).
  • Stock Plans: Funded by a Department of Commerce grant for review and engineering (02:48:17).
  • CWSP Cost: Consultant requesting $207,000 for the plan update (02:45:07). The CSO requested authorization to apply for grants to cover this cost (02:50:35).
  • Ancillary Grant Applications: Applications were previously submitted for four CHIP housing grants ($2,444,057 total) and two were awarded: Stock Plans and C-PACER (02:44:00; 02:44:55).

Alternatives & Amendments

  • No alternatives discussed for the core projects.

Outcome, Vote, and Next Steps

  • Decision: The Board authorized the CSO to apply for grants to support the development of the Coordinated Water System Plan (CWSP).
  • Vote: Unanimous (Ayes: 3 - Eisenhour, Brotherton, Dudley-Nollette).
  • Next Steps:
  • - Brent Butler: Proceed with grant applications for CWSP funding (02:50:46).
  • - DCD/CSO: Conduct outreach to for-profit developers regarding UGA housing development (02:29:42).
  • - DCD/CSO: Finalize and roll out Pre-approved Stock Plans at the Home Show (02:33:15).
  • - Planning Commission/BOCC: Hold public hearing on STR ordinance (Planning Commission hearing 2/5/25; BOCC decision before 4/7/25 moratorium expiration) (02:25:50).

Director and Elected Official Roundtable Updates

Metadata

  • Time Range: 02:54:04–04:10:43
  • Agenda Item: Roundtable (Departmental Updates)
  • Categories: operations, planning, budgeting, technology, public health, law and justice

Topic Summary

The Board of County Commissioners hosted a roundtable for elected officials and department directors to provide brief updates on compliance, budgeting, and legislative activities. Key points included the complexity of tax valuation for affordable housing (Jeff), the risk of state budget shortfalls impacting public health funding streams (Apple Martine), judicial system challenges in securing safe trial space (Brandon Gleason), and the Clerk/Treasurer's ongoing efforts to streamline digital access while recovering from a recent AOC cyber attack (Amanda Christopherson; Brenda Bonyhadi).

Key Discussion Points

  • Judy Shepherd (Auditor/Finance): Working intensely on completing the 2025 budget book presentation and coordinating the monthly budget reports (Gravity Book) which will include a dashboard linked to the strategic plan (02:55:01).
  • Jeff Brothers (Assessor): Struggling with the scale and cost of updating the Public Benefit Rating System (PBRS), required for reassessing all properties currently in the system, noting the project is very labor-intensive (02:57:42).
  • Jeff Brothers: Noted that the 2025 re-inspection phase for Port Townsend properties includes complexities in valuing both restricted sales/non-profit properties (like Habitat for Humanity, where the land is leased but the house is owned) and government properties for fire protection assessments (03:01:41).
  • Jeff Brothers: Legislative issue: HB 1179 (a Republican-led bill) proposes freezing property values for seniors (61+) which, while intended to help low-income residents, could result in a dramatic tax shift to working-class families (03:08:35).
  • James Kennedy (Sheriff): Reported that the local Children's Advocacy Center (CAC) project is successfully undergoing renovation at the old KPTZ building, with an ambitious goal of full accreditation by 2027 (03:10:45).
  • Ahmet (WSU Extension): Focused on internal process improvements (using Teams for official communication) and program updates (doubled 4-H club numbers, seeking interns for Noxious Weeds, ongoing Master Gardener classes) (03:12:40).
  • Sean (Central Services): Completed the application for a Wasatch Energy Audit Grant to comply with the Clean Building Act for the Courthouse (03:20:05). Ongoing IT capacity remains a concern (e.g., courthouse elevator modernization bid closes this week) (03:22:55).
  • Apple Martine (Public Health): Monitoring Avian Bird Flu (H5N1) and recent measles case near SeaTac (03:24:55). Completed a new Environmental and Climate Impacts Community Health Assessment (CHA), with data and dashboard available online (03:26:14). Is working on a short-term strategy to cover the state funding deficit for winter emergency shelter extensions (blue flag days) using FPHS funds (03:30:56).
  • Apple Martine: Promoting firearm safe storage events, with the next one scheduled for the Gardner Community Center on February 8th (03:32:00).
  • Brenda Bonyhadi (Auditor): Noted that the DOL software upgrade requires an office closure on February 14th (03:37:52). Special election on February 11th for four school districts is underway (03:38:30). Supporting a legislative bill (SB 5069) to mandate the Secretary of State publish the statewide voters pamphlet in even years, reducing county costs (03:41:19).
  • Brandon Gleason (District Court): Jury trials are scheduled heavily from February through April (03:43:06). Key challenge is securing a safe and available second court space for hearings (like protection orders) when the main courtroom is occupied (03:43:59). Tracking two main bills: SB 5404 (public defender funding) and SB 5362/HB 1487 (stabilizing Crime Victims Services funding at $50 million annually) (03:55:09).
  • Amanda Christopherson (Clerk): The office recovered quickly (within two weeks) from a state-wide AOC (Administrative Office of the Courts) cyber attack/outage, faring better than most counties who lost access to their records (03:57:09). Pursuing an upgrade for the outdated Jury Management System to be web-based, which will simplify the process for jurors (03:59:29).
  • Mark McCauley (County Administrator): Noted continued planning for the three-day Connectivity Fair (04:00:23). Working on a Community Wildfire Defense Grant, which has increased in scope to approach $1 million, including a logging truck purchase (04:01:23).
  • Commissioner Brotherton: Promoting the internal AI Think Tank (First Thursday at 1:30) to pilot new tools like Otter AI for better note-taking and operational capacity (04:03:09).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Justice AV Solutions (JAVS) Extended Warranty and Maintenance Agreement: Discussed the need to replace this expensive, older court system, possibly leading to a new grant application (03:56:26).
  • Public Defender Funding Crisis (SB 5404): Tracking legislation that would require the State to cover half of public defender costs (03:54:06).
  • Crime Victims Services Funding (SB 5362/HB 1487): Tracking legislation to stabilize funding at $50M annually (03:54:26).

Financials

  • Public Defender Funding (SB 5404): Bill would greatly impact county budgeting by requiring state funding to cover half of public defender costs (03:54:06).
  • Crime Victims Services Funding: Bill funds a guaranteed $50 million floor for victim services (03:55:20).
  • Assessor's Office: Fiscal note in progress for HB 1179 (freezing senior property values) (03:08:49).
  • Public Health FPHS Funds: Used to quickly cover shortfall in state emergency shelter reimbursement (03:30:56).

Alternatives & Amendments

  • Brandon Gleason and Amanda Christopherson are working together to identify alternatives to the main courtroom for holding mandatory hearings, like protection orders, to improve safety (03:44:00).

Outcome, Vote, and Next Steps

  • Decision: No action taken. Informational session concluded.
  • Vote: No vote taken.
  • Next Steps:
  • - Jeff Brothers/Josh Peters: Schedule a meeting to discuss the cost and strategy for updating the Public Benefit Rating System (PBRS) (02:59:24).
  • - Public Health: Continue preparing for February 8th firearm safe storage event in Gardner (03:32:00).
  • - Elected Officials/Directors: Schedule strategic plan assessment appointments with Jen Ferguson (04:00:23).

Approval of Letter to Jamestown S'Klallam Tribe (Linger Longer Bridge Project)

Metadata

  • Time Range: 04:14:39–04:20:24
  • Agenda Item: Consideration of a letter to the Jamestown S'Klallam Tribe
  • Categories: infrastructure, intergovernmental relations, reconciliation

Topic Summary

The Board of County Commissioners exited executive session to approve sending a letter to the Jamestown S'Klallam Tribe concerning the Linger Longer Bridge Project. The letter, developed in collaboration with the Tribe and the Hood Canal Salmon Enhancement Group, outlines shared goals to promote collaboration, increase flood resilience, decrease flood hazards, and strengthen government-to-government relations. This action formalizes next steps for collaboration on the long-term, high-priority salmon habitat restoration project.

Key Discussion Points

  • Commissioner Brotherton: Noted the letter stemmed from a positive meeting that addressed previous "lack of communication," and the Tribe immediately apologized for the prior miss (04:20:03).
  • Commissioner Brotherton: Stated the project aims to promote collaboration, increase flood resilience, decrease flood hazards, and strengthen tribal and county government-to-government working relationships (04:17:38).
  • Commissioner Brotherton/Eisenhour: Confirmed the Linger Longer Bridge Project has been a top priority for salmon habitat restoration of the Hood Canal Coordinating Council for years, and the Tribe has been working on it for almost 20 years (04:17:59).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The Board authorized the Chair to send the letter to the Jamestown S'Klallam Tribe and project manager.
  • Vote: Unanimous (Ayes: 3 - Eisenhour, Brotherton, Dudley-Nollette).
  • Next Steps: An MOU will be sent to the Tribe for signature as the next step in the cooperative project (04:18:35).

Authorization to Support PUD BEAD Grant Application

Metadata

  • Time Range: 04:15:18–04:16:23
  • Agenda Item: Authorization to Apply for Jefferson County PUD No. 1 BEAD Grant Funding
  • Categories: infrastructure, technology, services

Topic Summary

The Board quickly paused business following a letter discussion to formally approve sending a letter of support for Jefferson County PUD No. 1's application for $13.5 million in BEAD (Broadband Equity Access and Deployment) grant funding. The funds are aimed at connecting the final 1,200 unserved homes in East Jefferson County, building upon the PUD's already secured $55 million in previous grant funding.

Key Discussion Points

  • Commissioner Brotherton: Enthusiastically supported the motion, noting the PUD's prior efforts secured $35.5 million in grants to provide fiber, which will result in faster internet for rural residents than most of Seattle (04:15:33).
  • Commissioner Brotherton: Stated this $13.5 million application targets the "remaining 1,200 homes that are not covered by those previous applications" (04:16:04).

Public Comments

  • Limited discussion; item addressed primarily through staff/Board discussion.

Supporting Materials Referenced

  • Authorization to Apply for Jefferson County PUD No. 1 BEAD Grant Funding: Confirmed the $13.5 million request is for the remaining 1,200 unserved/underserved homes in Eastern Jefferson County and praised the PUD’s success in securing $55 million previously (04:16:04).

Financials

  • Grant request: $13.5 million in BEAD funding (04:16:13).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: The Board approved sending the letter of support for the PUD's BEAD grant application.
  • Vote: Unanimous (Ayes: 3 - Eisenhour, Brotherton, Dudley-Nollette).
  • Next Steps: No next steps specified.

Executive Session

Metadata

  • Time Range: 04:11:03–04:14:11; 04:20:37–04:22:14
  • Agenda Item: Executive Sessions
  • Categories: procedural, legal

Topic Summary

The Board of County Commissioners entered and exited two separate executive sessions. The first session was regarding potential litigation (exemption RCW 42.30.110(1)(i)), and the second (entered after a brief break) was regarding actual litigation, with a different cast of attendees (removing the Assistant Public Works Director). No action was taken in either session.

Key Discussion Points

  • First Executive Session: Entered at 1:32 p.m. and intended to end at 2:00 p.m. (04:11:23). It was extended until 2:17 p.m. and involved the County Administrator, Chief Civil Deputy Prosecuting Attorney, two Civil Deputy Prosecuting Attorneys, the Assistant Public Works Director, and the Department Community Development Director (04:12:32).
  • Second Executive Session: Entered at 2:33 p.m. and intended to end at 2:55 p.m. (04:20:54). It involved the County Administrator and two Civil Deputy Prosecuting Attorneys and DCD Director regarding actual litigation (04:20:46).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • The first executive session took 25 minutes longer than initially planned (04:12:32).

Outcome, Vote, and Next Steps

  • Decision: No action taken following either executive session.
  • Vote: No vote taken.
  • Next Steps: The meeting was adjourned (04:22:07).