PACKET: Commissioners Meeting at Mon, Jan 27, 12:00 AM

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Letter of Support for Jefferson PUD No. 1 BEAD Grant Application

Topic Summary

The Jefferson County Board of Commissioners (BoCC) is requested to approve and sign a letter supporting the Jefferson County Public Utility District No. 1 (JPUD) application for $13.5 million in Broadband Equity, Access, and Deployment (BEAD) grant funding. This funding is needed to complete the rural broadband buildout in Eastern Jefferson County, targeting the remaining 1,200 unserved and underserved homes and businesses. The County has previously contributed $900,000 in American Rescue Plan Act (ARPA) funds to the JPUD broadband program.

Key Points

  • JPUD is seeking $13.5 million from the BEAD grant program to finish the buildout of rural broadband access in Jefferson County.
  • The grant funding would connect the remaining 1,200 homes and businesses that currently lack broadband access.
  • To date, JPUD has already secured $55 million in state and federal grants for the program.
  • JPUD has constructed nearly 200 miles of fiber, providing access to over 5,000 homes in Quilcene, Chimacum, Discovery Bay, and Gardiner.
  • The technology connecting customers (10/10 Gbps fiber to the home/business) offers high capacity and reliability.
  • Residents in unserved areas currently face higher prices and reliance on less reliable options like satellite and cellular connectivity, hindering participation in civic, economic, and scholastic environments.

Financials

  • Requested BEAD grant amount: $13.5 million
  • Previous County contribution (ARPA Funds): $900,000
  • Total secured grants to date (excluding BEAD request): $55 million
  • Total cost of this project is not fully specified, but no new County funds are requested for this immediate action (approving the letter).

Alternatives

None specified.

Community Input

None specified. - Support Letter Recipients: Kevin Streett, General Manager, Jefferson County PUD

Timeline

  • The request relates to existing work to be completed before BEAD funds are released.
  • The project is ongoing to secure and implement broadband access.

Next Steps

The Board of County Commissioners will approve the letter of support and authorize the Board Chair to sign it on behalf of the Board.

Sources

  • Mark McCauley - County Administrator
  • Kevin Streett - General Manager, Jefferson County PUD

Consolidated Homeless Grant (CHG) Document Recording Fee Support

Topic Summary

The County Auditor’s office is entering into a subrecipient agreement with the Olympic Community Action Programs (OlyCAP) to pass through $111,566 in Washington State Department of Commerce funding intended to support the homelessness crisis response system. This Document Recording Fee (DRF) support revenue is allocated by the legislature to assist people experiencing or at risk of homelessness and is being routed to OlyCAP, the designated CHG Lead Grantee in Jefferson County.

Key Points

  • The funding supports Consolidated Homeless Grant (CHG) allowable activities.
  • Jefferson County is acting as a pass-through entity for funds originally allocated by the state legislature to supplement Document Recording Fees (DRF).
  • The funding addresses the need to assist people experiencing or at risk of homelessness in obtaining or maintaining housing, noting increased program expenses due to inflation.
  • OlyCAP is the designated CHG Lead Grantee in Jefferson County.
  • Local DRF Support funds are designated "for maintaining programs and investments" under local homeless housing plans as per RCW 36.22.178.
  • The agreement has a term of July 1, 2024, through June 30, 2025.

Financials

  • Total grant amount (Revenue and Expenditure): $111,566.00
  • Funding Source: Washington State Department of Commerce (Contract No: 24-46108-102)
  • Purpose: Document Recording Fee Support to Consolidated Homeless Grant programs.
  • Matching funds: None required.
  • The total contract amount for Jefferson County with DOH regarding DRF support funds is $266,311.00, which includes the SFY 25 Supplemental CHG funds passed through to OlyCAP ($111,566) and other allocations (e.g., Local DRF Support SFY 2025 of $114,363).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-07-01: Start date of the main contract term.
  • 2025-06-30: End date for performance obligations under the subrecipient agreement.
  • 2025-06-30: End date of the main grant contract period.

Next Steps

Staff recommends the Board approve a motion authorizing the County Administrator to sign the subrecipient Agreement with OlyCAP.

Sources

  • Amanda Christofferson - Grants Administrator (Auditor’s Office)
  • Mark McCauley - County Administrator
  • Holly Morgan - Executive Director, Olympic Community Action Programs (OlyCAP)
  • Washington State Department of Commerce (DOH)
  • RCW 36.22.178

Lodging Tax Advisory Committee (LTAC) Alignment and Reorganization

Topic Summary

The Board of County Commissioners (BoCC) proposes sending a letter to the Lodging Tax Advisory Committee (LTAC) to formally initiate the process of aligning LTAC's strategy with County legislative priorities. This action follows the unanimous December 23, 2024, vote by the BoCC to open all LTAC seats for new or existing applicants, citing the current membership’s disagreement with county priorities.

Key Points

  • The BoCC seeks to use the LTAC funding leveraged under RCW 67.28.180 to promote tourism in line with County legislative priorities.
  • The BoCC is acting under its authority established by RCW 67.28.1817(1) for appointing LTAC members.
  • The BoCC notes that the current LTAC membership "does not agree with the county’s legislative priorities."
  • The unanimous decision on December 23rd was to formally open all LTAC seats for re-application.
  • The next phase involves developing new bylaws consistent with state law [RCW 67.28.1817(1)] that will incorporate three elements:
    1. County priorities
    2. An annual review process
    3. Metrics for evaluating lodging tax investments
  • The County plans to advertise the newly opened LTAC positions in the first quarter of 2025.

Financials

  • LTAC revenue source: Special excise tax not exceeding two percent on lodging sales (RCW 67.28.180).
  • Fiscal impact from sending the letter: None.

Alternatives

None specified.

Community Input

  • The letter indicates the intention to develop new bylaws with public input.

Timeline

  • 2024-12-23: BoCC unanimously voted to open all LTAC seats for new or existing applicants.
  • 2025, First Quarter: BoCC plans to advertise the LTAC positions.
  • The letter initiating the process is dated January 24, 2025.

Next Steps

The Board is requested to sign the letter authorizing its transmission to LTAC.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - County Administrator
  • RCW 67.28.180
  • RCW 67.28.1817(1)

Designation of Associate Development Organization (ADO) for 2025-2027 Biennium

Topic Summary

The Board of County Commissioners plans to designate EDC Team Jefferson as the county's Associate Development Organization (ADO) for the 2025-2027 biennium (July 1, 2025 – June 30, 2027) by submitting the required certification form to the Washington State Department of Commerce. This renewal follows significant prior effort to restructure the working relationship with EDC Team Jefferson to enhance accountability and performance.

Key Points

  • The designation covers the 2025-2027 Biennium (July 1, 2025 – June 30, 2027).
  • This designation process is required every two years by the Washington State Department of Commerce, pursuant to RCW 43.330.080.
  • Prior restructuring efforts involving the County, City of Port Townsend, Port of Port Townsend, and Jefferson County PUD No. 1 have led to a multi-year agreement with EDC Team Jefferson to ensure increased accountability and improved performance.
  • All parties to that agreement concur with the redesignation.
  • ADOs serve as the lead local economic development entity, coordinating activities such as: business retention/expansion/recruitment, supporting regional planning efforts, reporting quarterly outcomes to Commerce, and meeting twice yearly with other ADOs to share best practices.

Financials

  • None specified regarding this administrative action.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-04-15: Deadline for County to submit the ADO Certification/Designation Form to the Department of Commerce.
  • 2025-07-01: Start date of the new biennium for ADO designation.
  • 2027-06-30: End date of the term for the new ADO designation.

Next Steps

Staff recommends authorizing Chair Eisenhour to execute and submit the Associate Development Organization Certification/Designation Form to the Washington State Department of Commerce.

Sources

  • Mark McCauley - County Administrator
  • Diana R. Divens - ADO Program Manager, Office of Economic Development and Competitiveness (OEDC)
  • RCW 43.330.080
  • RCW 43.330.082

Assumption of Jefferson County Transportation Benefit District (JCTBD)

Topic Summary

The Board of County Commissioners (BoCC) is initiating the process to assume the rights, powers, functions, and obligations of the newly formed Jefferson County Transportation Benefit District (JCTBD), established via Ordinance No. 10-1216-24 on December 16, 2024. State law (RCW 36.74) permits the County to absorb the JCTBD since the district boundaries are coterminous with the County boundaries. The primary benefit cited is simplifying administration by eliminating the need for separate meetings, agendas, and a staff Interlocal Agreement (ILA).

Key Points

  • The JCTBD was established for unincorporated Jefferson County on December 16, 2024 (Ordinance No. 10-1216-24, codified in JCC Chapter 3.90).
  • Assumption is permitted by RCW 36.74 because the JCTBD boundaries match the County’s jurisdictional limits.
  • The procedural steps require a public hearing, after which the BoCC may pass an ordinance vesting all JCTBD powers in the county legislative authority.
  • Assumption is suggested early because "no revenue has been collected yet," simplifying the process.
  • The JCTBD Board previously adopted two resolutions on January 13, 2025:
    • Resolution No. 03-0113-25: Imposing a one-tenth of one percent sales and use tax (per RCW 36.73.065(4)(a)(v) and RCW 82.14.0455).
    • Resolution No. 04-0113-25: Imposing an annual vehicle fee (per RCW 36.73.065(4)(a)(1) and RCW 82.80.140).
  • If assumed, the BoCC would become the governing body of the former JCTBD, eliminating the need for a separate entity or separate staff ILA.
  • Transportation improvements funded by the district prioritize: Transportation System Preservation and Transportation System Safety.

Financials

  • Assumption eliminates the need for separate meetings, agendas, and an interlocal agreement for staff services.
  • The underlying JCTBD benefit structure includes:
    • A one-tenth of one percent sales and use tax.
    • An annual vehicle fee.
  • No revenue had been collected at the time of this proposed assumption action.

Alternatives

None specified.

Community Input

  • A public hearing is set for Monday, February 10, 2025, at 11:00 a.m. (Hybrid meeting).
  • Written testimony will be accepted from January 27, 2025, through the end of the public hearing on February 10, 2025.

Timeline

  • 2024-12-16: Ordinance No. 10-1216-24 established the JCTBD.
  • 2025-01-13: BoCC adopted a Resolution expressing intent to hold a public hearing on the assumption.
  • 2025-01-13: JCTBD adopted resolutions to impose the sales tax and vehicle fee.
  • 2025-01-27: BoCC sets the public hearing date.
  • 2025-01-29 and 2025-02-05: Hearing Notice to be published in The Jefferson County & Port Townsend Leader.
  • 2025-02-10: Public Hearing scheduled.
  • The final Ordinance (drafted for approval "after" the hearing) would take effect immediately upon adoption.

Next Steps

Approve a public hearing notice for a public hearing on February 10, 2025, at 11:00 a.m.

Sources

  • Mark McCauley - County Administrator
  • Adiel McKnight - Contact Person (for Legal Ads)
  • Heidi Eisenhour - Chair, BOCC
  • RCW 36.73
  • RCW 36.74
  • RCW 82.14.0455
  • RCW 82.80.140

Professional Services Agreement with The Production Alliance (TPA) for Community Events

Topic Summary

Jefferson County proposes approving a $50,000 professional services agreement with The Production Alliance (TPA) to assist the County Administrator's office in planning and executing two major community events in 2025. These events—the Jefferson County Connectivity Summit and the All County Picnic—are designed to help the County achieve objectives outlined in its 2024-2028 Strategic Plan.

Key Points

  • TPA will provide planning and execution support for two major community events:
    1. Jefferson County Connectivity Summit (March 7-9, 2025)
    2. All County Picnic (Tentatively August 17, 2025)
  • The goal of the events is to help the County achieve objectives in its 2024-2028 Strategic Plan.
  • TPA services include: Planning & Concept Development, Marketing (collateral, social media management, print ads in The Leader, event program inserts), Operations & Logistics, Event Scheduling, and Food management.
  • The Connectivity Summit schedule includes:
    • March 7: Youth Opportunity Fair, Youth Voice Symposium.
    • March 8: Connectivity Summit (Community Organization/County Agency Tabling, Ignite presentations, Open Space Technology break-out conversations), Role Call Party at Finnriver.
    • March 9: Comprehensive plan community conversations, Big Feed and closing ceremony.
  • The agreement term is January 1, 2025, through no later than January 31, 2026.
  • The Procurement process indicates the agreement is "Exempt from Bid Process."

Financials

  • Total expenditure: $50,000
  • Funding Source: General Fund, Non-departmental budget (approved in the Mid-biennium Review and Modification).
  • This is a fixed maximum amount.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-09-23: Board heard a workshop presentation from Danny Milholland (TPA).
  • 2024, Mid-biennium: Budget approved to fund the work.
  • 2025-01-01: Agreement commenced.
  • 2025-03-07 to 2025-03-09: Jefferson County Connectivity Summit.
  • 2025-08-17 (Tentative): All County Picnic.
  • 2026-01-31: Maximum end date for the agreement.

Next Steps

The Board is recommended to approve the Professional Services Agreement with TPA.

Sources

  • Mark McCauley - County Administrator
  • Danny Milholland - Owner, The Production Alliance (TPA)

Technical Amendment No. 1: Central Services Merit Pay (Teamsters Local No. 589)

Topic Summary

Jefferson County plans to execute Technical Amendment No. 1 to the 2024-2026 Collective Bargaining Agreement (CBA) with Teamsters Local No. 589 (Central Services Department). The amendment incorporates Appendix E – Merit Pay, which was inadvertently omitted from the original CBA adopted in October 2024, confirming a negotiated element of the contract regarding additional compensation mechanisms for eligible employees.

Key Points

  • The CBA covers the period from 2024 through December 31, 2026.
  • The amendment formally adds Appendix E – Merit Pay to the CBA.
  • Eligibility for merit pay requires a minimum of two years of service in the current position, documentation of skills/ability, and a written evaluation, based on supervisor/director approval.
  • The merit wage increase involves:
    • One additional step increase (retaining the current anniversary date).
    • Employees at the top step are eligible for a one-time 3% merit pay premium on that top step.
  • Employees are eligible for only one merit step bump per classification over a lifetime, potentially another one-time bump if moving to a higher classification.
  • The awarding of a merit increase is discretionary with the County and explicitly is not subject to any grievance.
  • Merit pay is effective January 1, 2025.

Financials

  • Merit pay increase: One step increase, or a 3% premium for employees at the top step.
  • Fiscal impact summary in the agenda request: "n/a" (as it adds negotiated pay terms rather than new, quantified expenditure).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-10-28: Original CBA adopted.
  • 2025-01-01: Merit Pay effective date.
  • 2026-12-31: End date of the CBA.

Next Steps

Approve and sign Technical Amendment No. 1 to the CBA.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamster Local No. 589

Technical Amendment No. 2: Central Services Pension Trust (Teamsters Local No. 589)

Topic Summary

Jefferson County proposes Technical Amendment No. 2 to the 2024-2026 CBA with Teamsters Local No. 589 (Central Services Department). This amendment adds Appendix D, which formalizes language allowing bargaining unit employees to participate in the Western Conference of Teamsters Pension Trust (Teamsters Trust) through employee wage diversions. Discussions to finalize this language had been ongoing since negotiations concluded in 2024.

Key Points

  • The amendment adds Appendix D – Western Conference Teamsters Pension Trust language to the CBA.
  • Participation operates through a wage diversion/reduction from the employee's wage rate, which is then contributed to the Teamsters Trust.
  • Contributions are made solely by the employee.
  • The contribution is based on compensated hours (up to 2080 hours per calendar year), and rates vary by classification:
    • Administrative Classification: $2.00/hour
    • Facilities Maintenance Classification: $1.25/hour
    • Information Services Classification: $1.00/hour
  • Probationary employees contribute ten cents ($0.10) per compensated hour during their probationary period (maximum 90 calendar days).
  • Contributions are calculated monthly and remitted by the 20th of the following month.
  • A contribution rate increase and commensurate wage diversion may be determined once per year by a vote of the Bargaining Unit members.

Financials

  • Funding source: Contributions are made solely by the employee through wage diversion.
  • Rate limits provided (effective January 1, 2025): $1.00 to $2.00 per compensated hour, depending on classification.
  • Fiscal impact: None to the County, as contributions are derived from the employee wage rate.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024: Negotiations to finalize pension language took place.
  • 2025-01-01: Effective date of the pension contributions and commensurate wage diversion.
  • 2026-12-31: End date of the CBA.

Next Steps

Approve and sign Technical Amendment No. 2 to the CBA.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamster Local No. 589

Jefferson County District Court AV Maintenance and Support Agreement

Topic Summary

Jefferson County District Court seeks approval for a one-year agreement with Justice AV Solutions (JAVS) to provide extended warranty, preventative maintenance, and support for the JAVS Centro AX recording system and Video Conference system. This maintenance is necessary for the court to fulfill the requirement of keeping uniform records of each case filed (RCW 3.30.070).

Key Points

  • The agreement covers the JAVS Centro AX recording system identified as SID-01150 in the District Court.
  • Services include: Help Desk Support (M-F 8:00 am to 9:30 pm EST), Extended Warranty (for JAVS provided equipment less than 5 years old), On-site Warranty Support, and Bi-annual Preventative Maintenance (PM).
  • PM includes checking the audio/video mixer/switcher, control boxes, microphones, cameras, monitors, recorders, PA processors, speakers, private mode muting, and conferencing functions.
  • The Polycom Video Conferencing Codec unit is covered by this agreement, but optional coverage directly through Polycom is separate. JAVS technicians will perform software updates for the Codec.
  • Non-covered services/exclusions include: non-warranted equipment repair parts/replacement cost (e.g., recorders older than 5 years), UPS batteries, projector lamps, non-JAVS equipment, moving equipment, and video conferencing network issues.
  • On-site services for excluded items cost $150.00 per hour (one-hour minimum) plus travel and expenses.
  • Standard travel is within a 150-mile radius (300 miles round trip) of the closest stationed JAVS technician.

Financials

  • Total Fixed Fee: $7,240.00
  • Funding Source: Trial Court Improvement Fund.
  • Hourly rate for excluded services/support: $150.00
  • The agreement notes a potential prior Fiscal Impact of $4,100.00 in the Agenda Request (likely a previous year/draft amount), but the contract explicitly sets the fee at $7,240.00.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-02-01: Agreement start date.
  • 2026-01-31: Agreement end date.

Next Steps

Recommend approval of the maintenance and support agreement.

Sources

  • Brian Gleason - District Court Administrator
  • Mark McCauley - County Administrator
  • Megan York - Contract Administrator, Justice AV Solutions
  • RCW 3.30.070

Chimacum-Port Hadlock Pollution Identification and Correction (PIC) Project Amendment

Topic Summary

Jefferson County Public Health (JCPH), Water Quality Division, requests approval of Amendment No. 1 to the agreement with the Jefferson County Conservation District (JCCD). This amendment extends the project term by one year, shifts funds from water quality monitoring (Tasks 1, 2, 3) to the restoration planning work (Task 5), and results in a minor budget increase. The project focuses on pollution identification, agricultural best management planning, and habitat restoration in the Chimacum and Port Hadlock areas.

Key Points

  • The project is officially named the Chimacum-Hadlock Pollution Identification and Correction (PIC) Project.
  • The project scope includes: water quality monitoring, agricultural best management planning, and public outreach.
  • The extension is necessary due to delays from the Washington Department of Ecology (Ecology) in approving the Quality Assurance Project Plan (QAPP).
  • Scope changes involve optimizing staff hours: additional hours are needed for Task 5 (Chimacum Watershed Management & Restoration Plan), while less time is needed for Tasks 1, 2, and 3 (Administration, Water Quality Monitoring, PIC).
  • The definition of the project in the original agreement indicates work performed prior to the original contract start date of June 12, 2023, was ratified.
  • The Restoration Plan (Task 5) includes identifying actions to address chronic drainage and flooding, protect water quality, and enhance salmonid habitat; it may determine whether to reactivate the defunct Chimacum Drainage District.

Financials

  • Original Total Project Cost: $113,645
  • Amendment Resulting Change: Net increase of $4,009 to the total project budget, reaching $117,654.
  • County Grant Funds: $87,982 (Grant-funded portion increases by $425 from initial documents).
  • County Matching Funds: $29,672 (Matching funds decrease by $3,636 from initial documents - match funds are a decrease of $2,146 to Task 1, an increase of $4,421 to Task 2, and a decrease of $1,183 to Task 3).
  • Overage: A $275 Overage in Task 5 (Restoration Plan) budget beyond appropriated contingency funds is addressed by reducing the Task 2 Water Quality Monitoring budget by $275, resulting in zero net impact to County funds.
  • Funding Structure: Grant/Match balance remains 75% to 25%, respectively.

Alternatives

None specified.

Community Input

  • Project Task 4 involves participation in public outreach meetings.
  • The Restoration Plan (Task 5) requires engagement with key stakeholders.

Timeline

  • 2023-03-01: Original project start date.
  • 2023-06-12: Original agreement entered into.
  • 2024-04-15 (email date): JCPH received one-year extension notification from Ecology.
  • 2025-09-30: New deadline for Water Quality Monitoring (Task 2.3 - previously 2025-09-30, now 2026-09-30).
  • 2026-11-30: New agreement end date (previously 2025-11-30).

Next Steps

JCPH management requests approval of Amendment No. 1 to the agreement.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Michael Dawson - Water Quality Manager
  • Mark McCauley - County Administrator
  • Carson Moscoso (ECY) and Chanele Holbrook (ECY) - Ecology representatives

Dosewallips River Powerlines Acquisition and Design Grant Amendment

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 9 to the Recreation and Conservation Office (RCO) Salmon Recovery Funding Board (SRFB) grant agreement for the Dosewallips R Powerlines Acquisition and Design Project. This amendment extends the agreement end date by one year (to December 31, 2025) to allow for the completion of planning, assessment, and acquisition components needed for salmon habitat restoration.

Key Points

  • The project focuses on conducting assessments and developing preliminary designs for high-value habitat restoration to improve floodplain connectivity and support the Dosewallips subpopulation of Hood Canal Summer Chum Salmon in the Powerlines Reach (RM 1.3-2.5).
  • The project also involves the acquisition of shoreline properties in the lower Lazy C or Powerlines reach in anticipation of future restoration work.
  • The time extension (Amendment 9) is needed because "all planning scope elements are now completed," and the extension is needed for JCPH to focus on acquisition elements that were not prioritized during the design phase.
  • The planning standards must meet the conceptual design standards specified in RCO Manual 18 Appendix D-1.
  • Previous amendments include:
    • Amendment 1 (2020-12-03): Increased funding by $100,690 (Pacific Salmon Treaty Orca Recovery funding); sponsor match reduced to $0.00.
    • Amendment 2 (2020-10-30): Time extension to June 30, 2023.
    • Amendment 5 (2022-08-30): Increased funding by $99,955 (PSAR 17-19 return funds) due to inadequate budgeting of preliminary design costs and increased project complexity. New total: $371,174.
    • Amendment 6 (2022-11-28): Added $217,945 (Hood Canal LE Small Supplemental funds). New total: $589,119.
    • Amendment 7 (2023-02-14): Time extension, noting two field seasons were necessary for robust preliminary designs.
    • Amendment 8 (2024-01-07): Increased funding by $27,500 (RCO cost increase funding pot). New total: $616,619.

Financials

  • Total Project Cost (New Amount): $616,619.00 (Unchanged by Amendment 9; increased by previous Amendment 8).
  • Funding Source: RCO SRFB (State and Federal grant funds).
  • Sponsor Match Amount: $0.00
  • Initial Total Project Cost (2019): $203,208.00 (with $32,679.00 sponsor match).
  • RCO Paid To Date (as of 11/25/2024): $460,921.40
  • RCO Remaining: $155,697.60

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2019-07-01: Project start date (Original).
  • 2024-12-31: Current agreement end date (Prior to Amendment 9).
  • 2025-10-31: Acquisition Closing (Milestone Target Date).
  • 2025-12-31: New Agreement End Date (Proposed by Amendment 9).
  • 2026-01-15: Final Billing Due (Milestone Target Date).

Next Steps

JCPH Management recommends BoCC approval of Amendment 9.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Mark McCauley - County Administrator
  • Megan Duffy (represented by signature) - Director, RCO

Dosewallips River: Rocky Brook and Powerlines Restoration Design Amendment

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment 3 to the design agreement with Natural Systems Design (NSD) for the Dosewallips River Rocky Brook and Powerlines Reach Habitat Restoration Designs. This amendment extends the period of performance by one year to December 31, 2025, without requiring additional funds, to finalize preliminary designs for high-value salmon habitat restoration actions.

Key Points

  • The agreement with NSD covers developing designs for salmon habitat improvement in two reaches:
    1. Rocky Brook to Jupiter Bridge Reach (RM 3.4 to 5.8): Focus on resiliency plan and conceptual restoration actions.
    2. Powerlines Reach (RM 1.0 to 1.9): Focus on advancing the preferred design to a preliminary level, including key construction permits.
  • The purpose is to improve habitat conditions for Hood Canal Summer Chum and Mid Hood Canal Chinook salmon.
  • The scope for the Rocky Brook reach includes: Existing Conditions Assessment (using LiDAR, hydraulic modeling), developing a Resiliency Plan, two Conceptual Designs, and Stakeholder Outreach.
  • The scope for the Powerlines reach includes: Field Reconnaissance and Survey (including subcontracting for LiDAR), Wetlands/Waters Delineation, Cultural Resources Assessment, Hydraulic/Geomorphic Assessment, Preliminary Engineering Design, and Permit Applications (JARPA, ESA consultation documents).
  • The amendment is only for an extension of time.

Financials

  • Total Contract Amount: $472,387.00 (Unchanged by this amendment; increased by $27,500 in Amendment 1).
  • Funding Source: RCO SRFB (Existing funding).
  • No additional expenditure is required for this extension.
  • Amendment 1 changes included:
    • Increase of $27,500 to the total contract.
    • Decrease of $6,942 from Rocky Brook Task 1 to Task 4 (Stakeholder Outreach).
    • Increase of $27,500 to Powerlines Task 5 to support acquisition of LiDAR data.

Alternatives

None specified.

Community Input

  • Stakeholder Outreach for Rocky Brook includes supporting the County with six (6) quarterly progress flyers for landowners and attendance at up to five (5) online Dosewallips River Collaborative (DRC) meetings.
  • Stakeholder Outreach for Powerlines includes: attendance and presentation at five (5) DRC meetings and four (4) site visit days with stakeholders including Washington State Parks, DNR, County, private landowners, Tribes, Lazy C Community HOA, and Brinnon business owners/community leadership.

Timeline

  • 2023-04-01: Agreement start date.
  • 2023-09-05: Amendment 1 processed (increasing budget and updating scope).
  • 2024-12-31: Amendment 2 end date.
  • 2025-12-31: New proposed end date (Amendment 3).
  • Target deliverables for Powerlines Reach (Draft Preliminary Design, Estimate, and Report) were set for May 2024 (per original/Amendment 1 scope).

Next Steps

JCPH Management recommends BoCC signature for Amendment 3.

Sources

  • Apple Martine - Public Health Director
  • Tami Pokorny - Natural Resources Program Coordinator
  • Mark McCauley - County Administrator
  • Leif Embertson - President, Natural Systems Design (NSD)

Clallam County Agreement for JCPH Epidemiology Assistance

Topic Summary

Jefferson County Public Health (JCPH), Community Health Division, seeks approval for a renewed agreement with Clallam County for $9,402.40. JCPH's epidemiologist will provide data collection and reporting services related to programs funded by Clallam County’s 1/10th of 1% sales tax allocation, specifically behavioral health funded providers and services.

Key Points

  • JCPH Epidemiology Services monitors and evaluates Clallam County’s Behavioral Health in-county funded programs.
  • Services include: Technical assistance (TA) to grantees for Monitoring & Evaluation (M&E) development/refinement, managing the electronic reporting platform, quarterly report review, maintaining the Behavioral Health Funding program dashboard/updates, and presentation at Behavioral Health Advisory Board meetings.
  • The estimated hours for the work are 144 hours.
  • The contract is for the period January 1, 2025, through December 31, 2025.

Financials

  • Total Contract Amount (Revenue): $9,402.40 (Fully funded by Clallam County).
  • Cost Breakdown (JCPH rates):
    • Activity Cost (144 hrs @ $38.20/hr): $5,500.80
    • Benefits (33.6%): $1,848.27
    • Indirect (27.94%): $2,053.33
    • Total: $9,402.40
  • Contract payment method: Fixed fee for service, paid monthly upon completion of tasks.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-01-01: Agreement start date.
  • 2025-12-31: Agreement end date.
  • Data entry and reporting required monthly by the 15th of the following month.

Next Steps

JCPH management requests approval of the agreement.

Sources

  • Veronica Shaw - Deputy Director JCPH
  • Denise Banker - Community Health Division Director, JCPH
  • Kevin LoPiccolo - Director, Clallam County (County Project Manager)

Consolidated Contracts Amendment No. 1 with WA Department of Health (DOH)

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Consolidated Contract Amendment No. 1 with the Washington State Department of Health (DOH), allocating $2,645,323 for public health services over the three-year term (January 1, 2025, through December 31, 2027). This amendment adds or amends funding and Statements of Work (SOW) for eleven different foundational and grant-funded public health programs, including a significant allocation for Foundational Public Health Services (FPHS).

Key Points

  • The contract covers various DOH Statements of Work (SOW) for JCPH operations.
  • Foundational Public Health Services (FPHS) accounts for the largest allocation ($2,333,000 for the period 01/01/25 - 06/30/25), intended to build system capacity and increase service availability statewide (per RCW 43.70.512).
  • Key program funding additions/amendments:
    • COVID-19 Response (DCHS - ELC): $15,580 for testing and investigation capacity (ending 06/30/25). Requires maintaining targeted case investigation/contact tracing capacity.
    • Syndemic Prevention Services (Infectious Disease-SSP): $89,250 for HIV, STI, and opioid prevention, including $40,250 for Syringe Service Program (SSP) operations (ending 06/30/25).
    • Injury & Violence Prevention (Opioid Campaign): $31,500 for local opioid/fentanyl awareness, prevention, and education campaigns (ending 06/30/25).
    • Maternal & Child Health Block Grant (MCHBG): $27,525 to support local interventions impacting the target population, requiring at least 30% be spent on preventive/primary care for children and 30% for children with special health care needs (ending 09/30/25).
    • School-Based Health Centers (SBHC): $59,000 to operate, expand, and improve SBHCs at Quilcene, Chimacum, and Port Townsend School Districts.
    • Sexual & Reproductive Health Program (SRHP): $56,614 (Federal Title X and State funds) to provide SRH services, excluding abortion and related surgical procedures, requiring compliance with DOH SRHP Manual.
    • EPH Core Teams (FPHS): Targeted investments are provided for LHJ staff participation in cross-jurisdictional Core Teams focusing on Safe & Healthy Communities, Climate-Change Response, Water System Capacity, System-Wide Data Management Improvement, and Homelessness Response.

Financials

  • Total Contract Consideration (Revenue/Expenditure): $2,645,323.00
  • Funding Source: DOH (comprising Federal ($124,480) and State ($2,520,843) funds).
  • Specific allocations include:
    • Foundational Public Health Services (State GFS): $2,333,000 (01/01/25 - 06/30/25)
    • School-Based Health Centers (State Proviso): $59,000 (01/01/25 - 06/30/25)
    • Opioid Campaign Proviso (State): $31,500 (01/01/25 - 06/30/25)
    • Recreational Shellfish/Biotoxin (State): $3,700 (01/01/25 - 06/30/25)
    • Indirect Rate: 27.94% for Public Health.

Alternatives

None specified.

Community Input

  • Not funding for these services.

Timeline

  • 2025-01-01: Amendment effective date (start date of most new SOW periods).
  • 2025-06-30: End date for most State Fiscal Year (SFY) 2025 funding periods.
  • 2025-09-30: End date for Federal Fiscal Year (FFY) funds like the Maternal & Child Health Block Grant.
  • 2027-12-31: End date of the consolidated contract term.

Next Steps

JCPH Management recommends BoCC approval of Consolidated Contract Amendment No. 1.

Sources

  • Apple Martine - JCPH Director
  • Veronica Shaw - JCPH Deputy Director
  • Mark McCauley - County Administrator
  • RCW 43.70.512

Clallam County Agreement for Nurse Family Partnership - Healthy Youth Program

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a $6,000 Personal Services Agreement with Clallam County to provide Nurse Family Partnership (NFP) services. JCPH acts as a subcontractor to the Clallam County Port Angeles Healthy Youth Coalition (PAHYC), delivering in-person or remote NFP services to first-time, income-eligible parents in Clallam County.

Key Points

  • JCPH serves as a subcontractor to the Port Angeles Healthy Youth Coalition (PAHYC), which is funded under the Washington Health Care Authority’s (HCA) Community Prevention and Wellness Initiative (CPWI) grant.
  • NFP services involve highly trained nurses meeting with first-time parents (pregnant with first child and meeting income requirements) from pregnancy until the child reaches two years of age.
  • The required data tool used for monitoring and evaluation is "Managing and Monitoring for Parents of Young Children," measured via the Minerva Survey Selection Guide.
  • Reporting requirements: Monthly data is required to be entered confidentially into the Minerva system (closed reporting system via Secure Access Washington) by the 15th of the following month.

Financials

  • Total Contract Amount (Revenue): $6,000.00 (Fixed fee for service).
  • Funding Source: Fully funded by the Washington Health Care Authority’s Division of Behavioral Health and Recovery (DBHR) CPWI grant, with Clallam County holding the fiscal responsibility.
  • Payment structure: Monthly payments supported by an invoice specifying completed tasks.

Alternatives

None specified.

Community Input

  • The PAHYC is a community-based coalition involved in prevention efforts.

Timeline

  • 2025-01-01: Agreement start date.
  • 2025-12-31: Agreement end date.
  • NFP implementation is proposed to be supported until June 30, 2025, potentially pending continuation funding.

Next Steps

JCPH management requests approval of the Personal Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Amanda Sanders - Community Coalition Coordinator, PAHYC

DCYF Amendment for Nurse Family Partnership Home Visiting Services

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment 3 to the contract with the Washington State Department of Children, Youth and Families (DCYF) for Nurse Family Partnership (NFP) Home Visiting Services. This amendment adds $10,540 in state funds, increasing the total contract maximum to $919,081.80, primarily to cover "concrete goods" assistance for enrolled families.

Key Points

  • The contract is for NFP Home Visiting Services provided by JCPH's community nursing staff, supporting eligible families in Jefferson, Kitsap, and Clallam Counties (via subcontracting).
  • The goal of the program is to alleviate the effects of poverty and adverse factors (e.g., single parenthood, parental unemployment, parental disability) on child development.
  • Amendment purpose: To add concrete goods funding and adjust the statement of work accordingly, effective December 1, 2024.
  • Maximum Service Capacity (Funded Slots): 62 families total (37 Dedicated Cannabis Account/i502 State Funds, 25 General State Funds).
  • Service Area (Family Allocations): 13 families in Clallam County (GSF); 17 families in Jefferson County (11 DCA, 6 GSF); and 32 families in Kitsap County (18 DCA, 14 GSF).
  • Concrete Goods funds are for short-term economic and material support (e.g., diapers, infant formula, car seats, groceries, transportation). Prohibited purchases include alcohol, marijuana, firearms, long-term supports, or staff gifts.
  • The Active Engaged Participant Caseload (visited + encountered families) must meet or exceed 85% of Maximum Service Capacity monthly.

Financials

  • Amendment increase: $10,540.00 (State Funds).
  • Amended Contract Maximum: $919,081.80 (State Funds).
  • Concrete Goods budget addition (FY25): $9,581.82 (Concrete Goods) + $958.18 (Concrete Goods - Admin) = $10,540.00 total increase.
  • Performance Payment Awards: The contractor is eligible for additional monetary awards based on performance milestones (e.g., enrollment, family retention at 12/18 months, depression screening/referral, and healthy birthweight outcomes). Healthy Birthweight awards range from $100 to $200 per participant depending on risk factors.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023-07-01: Original contract period began.
  • 2024-12-01: Amendment 3 effective date.
  • 2025-06-30: Deadline for spending funds for concrete goods.
  • 2025-07-31: Amended contract end date (to allow for final data and reports).

Next Steps

JCPH management requests approval of the contract amendment.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Washington State Department of Children, Youth and Families (DCYF)

Habitat for Humanity Fiscal Sponsorship Request

Topic Summary

Habitat for Humanity of East Jefferson County (Habitat) requests that Jefferson County agree to serve as fiscal sponsor for a federal grant application. The grant aims to finance infrastructure development for the Mason Street affordable housing site. Habitat believes utilizing a local jurisdiction as fiscal sponsor may improve the grant's chances of selection.

Key Points

  • Habitat is seeking federal grant funding for infrastructure development at its Mason Street affordable housing site.
  • The request is specifically for Jefferson County to serve as the fiscal sponsor.
  • County staff note they have agreed to the principle of sponsorship and have the "bandwidth available to take on the responsibilities."
  • The County is drawing a parallel to its previous fiscal sponsorship arrangement with the YMCA for the Early Learning/Childcare Center.
  • The Executive Director will present the opportunity directly to the Board.

Financials

  • Fiscal Impact: None.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

The Board is requested to discuss the matter and decide whether to agree to serve as the fiscal sponsor.

Sources

  • Jamie Maciejewski - Executive Director, Habitat for Humanity of East Jefferson County
  • Mark McCauley - County Administrator

Site Selection for Aquatic Recreational Facility and Grant Application

Topic Summary

The Board of County Commissioners (BoCC) needs to hold a discussion and potentially take action to select a definitive site for a proposed aquatic recreational facility. Establishing a site with site control is a mandatory step for the County to submit its application for design funds through the Local Community Project program (LCP), with a pending application deadline.

Key Points

  • The County is actively pursuing design funds for an aquatic recreation facility.
  • A prerequisite for the design fund application is having a site selected and establishing "Site Control."
  • The Healthier Together Task Force (HTTF) narrowed the recommendation down to one of two sites.
  • The recommended site suggestion is noted as property of Chimacum Creek Primary School.
  • Regardless of which site is chosen for the grant, the formation of a future Public Facilities District (PFD) may result in the PFD choosing not to pursue that recommended site.

Financials

  • The goal is to secure design funds via a Local Community Project application.
  • The discussion explicitly addresses the requirement for site control before applying for design funds.
  • Fiscal impact for this discussion/decision: None.

Alternatives

The document mentions a choice between "two proposed sites."

Community Input

None specified.

Timeline

  • 2025-02-21: Deadline for submitting the grant application for design funds.

Next Steps

The Board will listen to a presentation, discuss, and decide on a site selection to facilitate the grant application process.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - County Administrator

Chief Strategy Officer (CSO) Workplan and Grant Funding Request

Topic Summary

The Chief Strategy Officer (CSO) is presenting an update on their project workplan for 2023-2025 and requesting authorization to apply for additional grant funding to support the development of the Coordinated Water System Plan (CWSP). The CSO role focuses on tackling high-priority, stalled County initiatives and securing grants to offset operational and implementation costs.

Key Points

  • The CSO position is a part-time role (no more than 69 hours monthly as a clerk hire) intended to advance complex projects that other departments lacked capacity to handle.
  • The CSO uses grants (from Commerce, Ecology, Health) to supplement General Fund contributions for salary, consultants, and direct costs.
  • Projects recently Completed (Status in Q4 2024/Q1 2025):
    • FEMA’s Community Assistance Visit (CAV). The County is "seeking to obtain compliance to close out CAV."
    • C-PACER.
  • Projects Underway:
    • Short Term Rentals (2023-2025): Draft ordinance is scheduled for a Planning Commission public hearing on February 5, 2025.
    • Port Hadlock Urban Growth Area Zoning (2023-2025): Preliminary planning accomplished; guidance and next steps directed by BERK.
    • Preapproved ‘Stock’ Plans (2023-TBD): Planning for rollout at the HOME SHOW. Commerce awarded a grant for stock plans.
    • Coordinated Water System Plan (CWSP) (4th Qtr 2023-2026): Underway, with contract approval pending on February 5, 2025.
    • Housing Grants: Commerce awarded a grant for stock plans and is reviewing a Consolidated Housing Improvement Program (CHIP) grant application.
    • Infrastructure Grants (Flood-related): Not yet started, but CSO is partnering with Environmental Public Health (EPH) and Department of Community Development (DCD) to assist economic growth and development in Brinnon, with Flood-related Grant applications proposed for Q1 and Q2 2025.

Financials

  • The CSO role is partially compensated through the General Fund and partially offset by grants.
  • The request is to authorize applying for additional funding specifically to offset costs of developing the Coordinated Water System Plan.
  • Funding is also being requested for the Flood-related grants.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-02-05: Planning Commission public hearing scheduled for STR ordinance.
  • 2025-02-05: Contract approval for Coordinated Water System Plan (CWSP) due.
  • 2025, 1st & 2nd Qtr: Flood-related Grants expected to be sought.
  • 2026: Expected completion of the CWSP.

Next Steps

The Board is recommended to authorize the Chief Strategy Officer to apply for additional funding to offset CWSP development costs.

Sources

  • Brent A. Butler - DCD Director, AICP (Chief Strategy Officer)
  • Mark McCauley - County Administrator
  • BERK Consulting (implied contractor/consultant for Port Hadlock UGA Zoning)
  • Department of Health (DOH)
  • Department of Ecology
  • Department of Commerce