PACKET: Commissioners Meeting at Tue, Jan 21, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Proposed Agreements and Budget Items for Jefferson County Board of Commissioners Meeting

Accounts Payable Warrant Report (12/26/2024 and 12/27/2024)

Topic Summary

The Board of County Commissioners reviewed and approved two significant total amounts of claims submitted for payment for the 13th month of the budget cycle. The total collective value of warrants approved across the two dates is $2,749,583.22. These payments cover materials furnished, services rendered, or labor performed against Jefferson County accounts.

Key Points

  • The Board of County Commissioners certifies that the claims are just, due, and unpaid obligations against Jefferson County.
  • All claims submitted for payment, along with vouchers approved by the Board, are retained by the Jefferson County Auditor and Public Works Department.
  • There were two separate check runs summarized: 12/26/2024 and 12/27/2024.

Financials

  • Total Warrants Approved (12/26/2024): $1,368,867.85
  • Total Warrants Approved (12/27/2024): $1,380,715.37
  • Total Combined Warrants: $2,749,583.22

Fund Summary (12/26/2024): - Fund 001: $314,336.79 - Fund 405 (Tri-Area Sewer Fund): $470,819.34 - Fund 401 (Solid Waste): $232,151.12 - Fund 127: $116,340.66 - Fund 506: $27,905.28 - Fund 507: $27,203.18 - Fund 501: $49,361.21 - Other funds account for the remainder.

Fund Summary (12/27/2024): - Fund 405: $618,891.00 - Fund 001: $125,871.44 - Fund 506: $112,652.23 - Fund 127: $164,516.07 - Fund 148: $71,955.17 - Fund 401: $71,130.30 - Fund 149: $54,540.13 - Other funds account for the remainder.

Alternatives

None specified.

Community Input

None present.

Timeline

  • 2024-12-26: First warrant date.
  • 2024-12-27: Second warrant date.

Next Steps

Approve the payment of payroll warrants and accounts payable as part of the Consent Agenda.

Sources

  • Jefferson County Auditor
  • Public Works Department

OWL 360 – Youth and Young Adult Housing Grant Agreement

Topic Summary

The County proposes approving a $100,000 grant agreement with OWL360 for Youth and Young Adult Housing services, specifically supporting the expansion of the "Quimper House" transitional housing program in East Jefferson County/Chimacum. This grant uses homelessness funding approved by the Board based on recommendations from the Housing Fund Board (HFB). OWL360 proposes increasing its total housing capacity from 11 units to 15 units.

Key Points

  • The grant award funds the "Youth and Young Adult Housing" project, involving a Master Lease agreement for new units at Quimper House in Chimacum.
  • Quimper House will provide transitional housing and services for unaccompanied youth and young adults (ages 18-25) and their children who are homeless or at risk.
  • The expansion increases overall OWL360 housing capacity to 15 total units (Quimper House, Pfeiffer House, and Parliament House).
  • Quimper House can accommodate up to 8 young adults and/or their children annually, aiming for up to 2,920 residential days in 2025.
  • The total program goal across all three houses (15 units) is to serve up to 40 individuals annually.
  • OWL360 reports an 80% success rate helping residents transition into permanent housing.
  • The project aligns with RCW 82.14.530 (SHB 1590) for affordable housing and explicitly focuses on operating expenses, services, and construction of affordable housing for eligible low-income households (50% AMI). OWL360 originally requested $139,700.

Financials

  • Total Grant Amount: $100,000.
  • Funding Source: Fund 149 (Homeless Housing Fund).
  • OWL360's Total Program Operating Budget (requested $139,700, awarded $100,000):
  • Salaries (Case Care Coordinator 1 FTE, Resource Navigation 0.5 FTE): $86,500 ($62,500 + $24,000)
  • Benefits (Case Care/Resource Navigation): $11,000 ($7,000 + $4,000)
  • Utilities (Quimper House/Office Space): $10,000 ($6,000 + $4,000)
  • Insurance (Housing Programs - Quimper): $11,500
  • Repair/Maintenance (Quimper House Renovations): $8,000
  • Administration (10% max.): $12,700
  • Total Requested Cost: $139,700 / Total Program Cost: $200,200

Alternatives

  • OWL360 noted it is not directly seeking rental subsidies in this RFP, but works with community partners for rental assistance based on resident needs and incomes.

Community Input

None present.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

The Board is recommended to approve the attached Grant Agreement.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCaulley - County Administrator
  • Housing Fund Board
  • Kelli Parcher - Executive Director (OWL360)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)

Adoption of 2025 Public Right-of-Way ADA Transition Plan

Topic Summary

The Public Works Department proposes the adoption of the 2025 Jefferson County Public Right-of-Way Americans with Disabilities Act (ADA) Transition Plan via resolution. This plan is mandated by state law (RCW 36.70a.070(6)(a)(iii)(G)) and federal requirements to identify and address accessibility barriers in public facilities, specifically road rights-of-way, ensuring compliance with Title II of the ADA.

Key Points

  • The plan focuses on identifying barriers in curb ramps, sidewalks, driveways, and pedestrian crossings within the County’s public road right-of-way.
  • It also covers selected administrative policies and procedures necessary to meet WSDOT requirements and retain Federal Highway Administration (FHWA) funding eligibility.
  • State law (RCW 36.70a.070(6)(a)(iii)(G)) obligates counties to develop this plan, which involves self-evaluations and creating a remedy strategy for deficiencies.
  • Public agencies with more than fifty fulltime employees, such as Jefferson County, must document having an ADA Transition Plan as a prerequisite for receiving FHWA funds.
  • The draft of the plan was presented to the Board on 12/3/24 and was made available for public comment from 12/17/2024 through 01/10/2025.
  • The final plan documentation includes revisions resulting from the limited public comments received.
  • The proposed resolution is categorically exempt from the State Environmental Policy Act (SEPA) under WAC 197-11-800 (19).

Financials

  • No direct cost is associated with adopting the resolution.
  • Fiscal impact from the execution of the plan (barrier removal/implementation) will be evaluated through the bi-annual budgeting process or as urgent requests for ADA accommodation occur.

Alternatives

  • Discussion item, no action is required at the time of the briefing.

Community Input

  • The draft Plan was made available for public comment from 2024-12-17 through 2025-01-10.
  • The Final Plan includes revisions based upon the limited public comments received.

Timeline

  • 2024-12-03: Public Works briefed the BoCC on the draft Plan.
  • 2024-12-17 to 2025-01-10: Draft Plan public comment period.
  • 2025-01-21: Agenda Date for resolution adoption.

Next Steps

Adopt the resolution approving and adopting the 2025 Public Right-of-Way ADA Transition Plan.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • Eric Kuzma - Department Contact
  • Mark McCauley - County Administrator
  • RCW 36.70a.070(6)(a)(iii)(G)
  • WSDOT, FHWA

Dove House Advocacy Services – Kearney Block Hub Grant Agreement

Topic Summary

The Board is considering a $30,000 grant agreement with Dove House Advocacy Services to fund the Kearney Block Hub, a comprehensive program offering transitional housing and services in Port Townsend for survivors of domestic violence and people experiencing homelessness or being evicted. The program includes the 909 Kearney Street Transitional Housing, the Dove House Recovery Café, and the Dove House Closet.

Key Points

  • Funding specifically supports the Kearney Block Hub, which consists of three programs: 909 Kearney Street Transitional Housing (one 2-bedroom unit, one studio), Dove House Recovery Café (daily drug and alcohol-free community space, free meals, referrals), and Dove House Closet (free clothing).
  • The transitional housing program at 909 Kearney St can house three adults and up to three children, aiming for 2,190 bednights per year. A "holistic healing space" offering advocacy and services like yoga and massage is being renovated at this location.
  • Service Capacity: Dove House Recovery Café served 158 members, 115 volunteers, and 2,694 visitors between 10/1/2023 and 10/1/2024. Dove House Closet served 535 people since January 2024.
  • The project aligns with RCW 36.22.250 (SSB 5386) for services for formerly homeless residing in transitional housing, operating subsidies for housing, outreach, and operation/maintenance costs for very low-income affordable housing.
  • Dove House was directly involved in creating the County's Five-Year Homeless Housing Plan, and the Recovery Café is cited explicitly in the Plan as an outreach strategy for improving referral rates to Coordinated Entry.
  • Dove House originally requested $120,020 to cover a shortfall in the total program budget of $495,417.

Financials

  • Total Grant Amount: $30,000.
  • Funding Source: Fund 148.
  • Dove House requested $120,020 from this RFP. This covers a funding gap, as they secured $375,397 from other sources (Jefferson County 1/10th of 1% fund, State/Federal funds, foundation grants, private donations).
  • Total Program Operating Budget (2025 period): $495,417.
  • Proposed line items covered by the RFP request ($120,020 total requested):
  • Salaries: $40,959 (for 0.80 FTE across 3 staff positions)
  • Benefits: $15,500
  • Utilities: $16,700
  • Food/Supplies: $28,250 ($22,250 for food/pantry, $6,000 for laundry vouchers)
  • Furnishings/Equipment: $4,800 (Kitchen supplies/equipment)
  • Repair/Maintenance (Janitorial Supplies): $2,900
  • Administration (10% max.): $10,911

Alternatives

None specified.

Community Input

None present.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

The Board is recommended to approve the attached Grant Agreement.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCaulley - County Administrator
  • Beulah Kingsolver - Executive Director (Dove House Advocacy Services)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)

Fire CARES (Community Assistance, Referral, and Education Services) Professional Services Agreement

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a two-year professional services agreement totaling $89,043.61 with Gateway to Freedom and East Jefferson Fire & Rescue (EJFR) to establish the Fire CARES program. This co-responder model aims to reduce the severity of mental health and substance use disorders and lessen the impact of non-emergent 911 calls by deploying a multi-disciplinary team.

Key Points

  • The purpose of Fire CARES is to reduce incidents and severity of substance use and/or mental health disorders and improve resident well-being.
  • The core team includes a Firefighter/EMT (trained in crisis intervention), a Social Worker/Mental Health Professional, and a Substance Use Disorder Professional (SUDP).
  • The team will be dispatched by fire and police to address behavioral health needs and help navigate services related to medical issues, SUD, mental health concerns, and home safety.
  • EJFR reported 384 repeat 911 callers and Port Ludlow Fire Department reported 36 repeat callers in 2021 (defined as more than one call per month).
  • HCA contracts and amendments are K4880-5 and K8167.
  • The county sales tax revenue (1/10 of 1% Fund) funds this program, necessitating a clause stating that funds may be renegotiated if revenue decreases.
  • Total expected costs for the program from all sources across two years are estimated: $345,092 in 2025 and $351,381 in 2026, totaling $696,473.

Financials

  • Total Contract Amount (2 years): $89,043.61
  • 2025 portion: $42,244.22
  • 2026 portion: $46,799.39
  • Funding Source: Fund 131 (1/10 of 1% Fund - Behavioral Health Sales Tax Revenue).
  • This represents only a portion of the planned program budget, derived from an RFP process supported by the Behavioral Health Advisory Committee.

2025 Budget Breakdown (Fund 131 portion): - Personnel/Salaries: $32,044 (Firefighter/EMT, Social Worker/MH/SUDP, Case Manager) - Operating Costs (Supplies/Training/Travel/Admin Fee): $10,200 - Total Requested: $42,244

2026 Budget Breakdown (Fund 131 portion): - Personnel/Salaries: $37,399 - Operating Costs (Supplies/Training/Admin Fee): $9,400 - Total Requested: $46,799

Alternatives

  • The Professional Services Agreement resulted from an RFP process.

Community Input

  • Services and funding have been recommended to the Board of County Commissioners by the Behavioral Health Advisory Committee.

Timeline

  • 2025-01-01 to 2026-12-31: Term of the agreement.
  • 2024-12-03: Public Works previously briefed the BoCC on the draft Plan.

Next Steps

JCPH management recommends approval of the Professional Services Agreement.

Sources

  • Apple Martine - Director (JCPH)
  • Glenn Gilbert - Contact Person (JCPH)
  • Mark McCauley - County Administrator
  • Behavioral Health Advisory Committee
  • Dr. Gabbie Caudill, SUDP, LMHC-A - Clinical Director (Gateway to Freedom)
  • Bret Black - Fire Chief (EJFR)

Bayside Housing and Services – Tiny Village Operations Grant Agreement

Topic Summary

The Board is reviewing a $55,000 grant agreement with Bayside Housing and Services (BHS) for the operation of 25 Tiny Shelter units across Peter's Place (Port Hadlock) and Pat's Place (Port Townsend). These funds are directed toward operational costs and supportive services for individuals and couples earning 0-50% AMI who need transitional housing and assistance obtaining permanent housing.

Key Points

  • BHS operates 25 Tiny Shelter units (12 at Peter’s Place, 13 at Pat’s Place), housing individuals and couples.
  • The collective villages typically serve an average of 40 program participants annually.
  • Peter's Place primarily serves seniors, while Pat's Place serves mostly low-income workers.
  • The project funds operational costs and supportive services personnel (Site Monitor, Case Manager, Chief Engineer, etc.).
  • Measures of success include tracking households moved into transitional housing and subsequent exits into permanent housing.
  • BHS has increased housing capacity from 6 to 60 units since 2016 and expanded staff from 1 to 5, placing 55% of participants into stable, long-term housing.
  • The BHS operations align with the 5-Year Homeless Housing Plan objectives, particularly regarding quick identification/engagement (Coordinated Entry) and operating an efficient crisis response system (transitional housing).
  • The project is submitted under 5386 Operating Funds, specifically citing operating subsidies for existing transitional housing units.
  • BHS plans to merge the two Tiny Villages in 2025 in preparation for Vince’s Village, a larger affordable housing apartment project.

Financials

  • Total Grant Amount: $55,000.
  • Funding Source: Fund 149.
  • BHS requested $65,000 for the Tiny Village Operations Program Operating Budget (Jan 1 – Dec 31, 2025).
  • Proposed expenditures:
  • Salaries (Supportive services staff): $35,000
  • Utilities (Light and warmth): $30,000
  • Repair/Maintenance and Insurance costs were programmed but not covered by the $65,000 proposal request.
  • Total Program Budget: $151,224 (Subtotal) / $166,346 (Total including administration fee).

Alternatives

  • BHS plans to apply for additional funds from various foundations and Consolidated Homeless Grant funds to support operations.

Community Input

None present.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCaulley - County Administrator
  • Gary Keister - Executive Director (Bayside Housing and Services)
  • Michael Moore - Grants Manager (Bayside Housing and Services)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)
  • WA State Dept. of Commerce

Jefferson County Public Right-of-Way ADA Transition Plan Adoption (Resolution)

Topic Summary

The Jefferson County Board of Commissioners is adopting the 2025 Public Right-of-Way ADA Transition Plan via resolution. This formal action fulfills state law requirements (RCW 36.70a.070(6)(a)(iii)(G)) to perform self-evaluations for accessibility deficiencies in public rights-of-way and commit to a transition plan to address them, ensuring eligibility for federal funding.

Key Points

  • State law obligates the County legislative authority to complete such a plan to address deficiencies relative to ADA accessibility requirements.
  • The Public Right-of-Way ADA Transition Plan was prepared by the Department of Public Works.
  • The Board had previously reviewed the Plan and provided opportunity for public comment.
  • The resolution is necessary to adopt the 2025 Plan in accordance with RCW 36.70a.070(6)(a)(iii)(G).
  • The action is categorically exempt from the State Environmental Policy Act (SEPA) under WAC 197-11-800(19).

Financials

  • None specified in the resolution text; the adoption itself carries no direct fiscal cost.

Alternatives

None specified.

Community Input

  • The Board provided the opportunity for public comment, but the content of the comments is not provided here.

Timeline

  • 2025-01-21: Adoption and approval date (pending).

Next Steps

The Board is requested to approve and adopt the Resolution officially declaring the adoption of the 2025 Public Right-of-Way ADA Transition Plan.

Sources

  • Department of Public Works
  • RCW 36.70a.070(6)(a)(iii)(G)
  • WAC 197-11-800(19)

Adoption of 2025 Indirect Cost Allocation Plan

Topic Summary

The Board is adopting the Jefferson County Simplified Indirect Cost Allocation Plan for the fiscal year ending December 31, 2025. This plan is required by federal regulations (2 CFR Part 200, Uniform Guidance) to allocate shared indirect (overhead) costs from the General Fund to various funds, departments, and government organizations receiving those services, including those receiving federal grant monies.

Key Points

  • The plan uses a simplified method to allocate costs for accounting, payroll, county administration, treasurer, and building depreciation.
  • The calculation uses the ratio of total indirect cost ($3,567,172) divided by total direct salaries ($18,122,169) to reach a Countywide Indirect Cost Rate of 19.68% (based on 2023 actual costs).
  • Staff recommends adopting a reduced rate of 19.18% (a 0.5% reduction) to mitigate potential non-approval from grantors for portions of the calculated rate and to alleviate possible minor refunds.
  • Cost allocation involves identifying: (1) Countywide Indirect Services (serving county government) and (2) Indirect Costs Associated with Direct Services (serving citizens, often including identifiable indirect costs).
  • The 2023 Annual Report audit revealed no findings in financial, single audit, or accountability categories.
  • Exclusions and unallowable costs totaling $4,873,874 (Excluded) and $274,723 (Unallowable) are removed from cost allocation to prevent double-billing and non-compliance with federal cost principles.

Financials

  • Estimated shift of internal funding: The plan will allow Public Works funds to pay the General Fund $261,814 for Public Works' share of indirect cost allocation.
  • Indirect Cost Rate (Actual/Calculated): 19.68%
  • Recommended Adopted Indirect Cost Rate: 19.18%

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-01-21: Agenda date for adoption of the 2025 Cost Allocation Plan (based on 2023 actuals).

Next Steps

Approve the proposed Jefferson County Indirect Cost Allocation Plan and sign the attached resolution.

Sources

  • Judy Shepherd - Finance Director
  • Mark McCauley - County Administrator
  • Title 2 U.S. Code of Federal Regulations (CFR) Part 200 (Uniform Guidance)

Bayside Housing and Services – Subsidy Grant Agreement

Topic Summary

The Board is considering approval of a $50,000 grant agreement with Bayside Housing and Services (BHS) to provide rental subsidies at Woodley Place, a Permanent Supportive Housing (PSH) facility in Port Hadlock. This funding will help ensure permanent and safe housing for highly vulnerable, low-income households (at or below 30% AMI) primarily facing chronic physical or mental health challenges and homelessness.

Key Points

  • The subsidy funding supports Woodley Place PSH in Port Hadlock, which has 17 units dedicated to eligible households.
  • Eligibility requires residents to be at or below 30% Area Median Income (AMI), homeless or at risk of homelessness, and have a diagnosed physical disability or mental health illness.
  • Woodley Place has the potential to house up to 34 individuals with double occupancy.
  • The program goal is to place up to 34 individuals in Permanent Supportive Housing and provide supportive services focused on skills for sustainable tenancy.
  • This grant falls under 5386 Operating Funds, specifically for rental vouchers payable to landlords for persons who are homeless and low-income.
  • BHS is actively pursuing additional housing subsidies, consulting with the Peninsula Housing Authority (PHA) regarding Section 8 eligibility and the VASH program.

Financials

  • Total Grant Amount: $50,000.
  • Funding Source: Fund 148.
  • BHS requested $100,000 for rental subsidies for Woodley Place PSH in 2025.
  • The estimated annual rental subsidy need for the PSH is $173,100, based on an average tenant rent contribution of $216.00 against the 2025 HUD Fair Market Rent (FMR) of $1,072.00, resulting in a gap fund need of $856.00 per efficiency.
  • BHS also applied for $140,000 from the Department of Commerce for O&M as a PSH facility.
  • Total financing sources listed for subsidy: $240,000 (requested from JC Funds: $100,000, Applied for Dept. of Commerce O&M: $140,000).

Alternatives

None specified.

Community Input

  • BHS has communicated Woodley Place development plans to commercial neighbors, Community United Methodist Church congregation leaders, Jefferson Community Foundation, and Housing Solutions Network members via communication/tours.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCauley - County Administrator
  • Gary Keister - Executive Director (Bayside Housing and Services)
  • Michael Moore - Grants Manager (Bayside Housing and Services)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)
  • WA State Dept. of Commerce
  • Peninsula Housing Authority (PHA), VASH program, HUD FMR

Dove House Advocacy Services – Emergency DV Shelter Grant Agreement

Topic Summary

The County is considering a $145,000 grant award to Dove House Advocacy Services to fund the operation of their Emergency Domestic Violence (DV) Shelter and associated services. This program provides confidential, temporary shelter, wrap-around advocacy, and supportive services for individuals and families fleeing domestic violence and experiencing homelessness.

Key Points

  • The emergency shelter program serves approximately 178 unduplicated individuals/59 families fleeing DV annually, utilizing both physical shelter beds and emergency hotel rooms when the shelter is full.
  • The shelter has 6 rooms and 21 beds. In 2023, 3,141 bednights were filled, with 74 individuals/24 families served. Through 10/10/2024, 4,266 bednights were filled.
  • The average length of stay in 2023 was 62 nights.
  • Services include safety planning, weekly meetings with an advocate, housing advocacy, job/childcare search assistance, move-in assistance (financial/resources), and continued post-placement support.
  • This grant falls under 5386 Operating Funds, specifically citing homeless persons fleeing domestic violence and operating costs for emergency shelters.
  • The program preserves 21 existing beds.
  • Dove House aims to meet the objectives of the Five-Year Homeless Housing Plan, including quickly identifying victims (via 24/7 crisis line, prioritized homeless housing for victims) and operating an efficient response system.

Financials

  • Total Grant Amount: $145,000.
  • Funding Source: Fund 148.
  • Dove House requested $146,923.00 for the program. The total estimated program operating budget is $298,581.00 (Jan 1, 2025-Dec 31, 2025).
  • Proposed expenditures to be covered by the grant request ($146,923 total requested):
  • Salaries (1.75 FTE positions dedicated to the shelter): $70,474.00
  • Benefits: $29,480.00
  • Utilities: $13,640.00
  • Insurance: $6,597.00
  • Repair/Maintenance: $3,500.00
  • Emergency Shelter (Hotels): $5,000.00
  • Therapy (weekly for 5 clients): $4,875.00
  • Administration: $13,357.00
  • Other funding sources for the program in 2024–2025 total $284,000 (Committed/Applied State/Federal Funds: $216,000; Private Donations/Foundations/FEMA/Fundraising: $68,000).

Alternatives

  • The program cannot be scaled.

Community Input

  • The program helps marginalized populations, including youth (ages 18-24 directly eligible; under 18 with parent/guardian consent), and utilizes trauma-informed programs.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCaulley - County Administrator
  • Beulah Kingsolver - Executive Director (Dove House Advocacy Services)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)
  • Washington State Coalition Against Domestic Violence

Habitat for Humanity – Critical Home Repairs Grant Agreement

Topic Summary

The Board is reviewing a $45,000 grant agreement with Habitat for Humanity of East Jefferson County (Habitat EJC) to fund Critical Home Repairs for low-income homeowners in the county. This project aims to prevent homelessness and preserve existing affordable housing stock by completing critical repairs (e.g., electrical, septic, roofing) for homeowners at or below 60% of Area Median Income (AMI). Habitat EJC originally requested $90,000.

Key Points

  • Habitat EJC plans to perform a minimum of nine critical home repairs between January 1 and December 31, 2025, prioritizing rural areas like Brinnon and Quilcene (South County).
  • Repairs address hazardous and non-habitable issues, extending the life of homes by at least five years, thereby preventing homelessness and displacement of aging residents living in older housing stock.
  • The program serves homeowners at or below 60% AMI, including seniors, veterans, and persons with disabilities/mental illness.
  • Financial structure: a no-interest note for the repair cost is secured against the home, forgivable after 20 years if the original owner occupies the home, intended to prevent homeowners from profiting immediately upon sale.
  • Habitat EJC handles all project and construction management, including subcontractor management and coordinating volunteer involvement.
  • The project is submitted under 1590 Operating Funds (with an alternative consideration for Development Funds).

Financials

  • Total Grant Amount: $45,000.
  • Funding Source: Fund 148.
  • Habitat EJC requested $90,000 from this grant.
  • Total Capital Budget Estimate (Construction Costs for 12+ projects): $170,000.
  • Funding Sources for the $170,000 construction budget:
  • Jefferson County Funds (Requested): $90,000
  • Foundations: $30,000
  • Donations: $50,000
  • Total Sources: $170,000
  • The average per-unit cost for projects is approximately $14,200 (based on 12 projects costing $170,000 total).

Alternatives

  • Habitat EJC funds the gap (up to $170,000 total construction costs) through directed donations and unrestricted funds.

Community Input

None present.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Jamie Maciejewski - Executive Director (Habitat for Humanity EJC)
  • Scott Lemm - Construction Manager (Habitat EJC)
  • Leanne Smith - Homeowner Services Manager (Habitat EJC)
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)
  • Habitat International’s Neighborhood Revitalization initiative

Jefferson Interfaith Action Coalition – Winter Welcoming Center Grant Agreement

Topic Summary

The Board is reviewing a $10,000 grant agreement with the Jefferson Interfaith Action Coalition (JIAC) for the operation of the Winter Welcoming Center (WWC). The WWC serves the unhoused population during cold months, providing shelter, basic needs, community connection, and outreach services. JIAC originally requested $15,000.

Key Points

  • The WWC operates from mid-November through mid-April, open 8:30 a.m. to 12:30 p.m. daily (longer in severe weather). JIAC has operated the WWC for six seasons.
  • Services include warmth, WiFi, computer use, refreshments, fellowship, and distribution of donated items (clothing, shoes, sleeping bags).
  • WWC also distributes shower tokens and laundry vouchers and works to connect clients with county services (outreach).
  • During the previous season (2023-2024), the center served 3,640 guests and distributed 596 laundry vouchers, an increase from the season prior (3,060 guests, 554 vouchers).
  • The WWC has employed formerly homeless individuals who had been served by the program.
  • In January 2024, at the request of the Department of Emergency Management, the WWC served as a 24-hour emergency shelter for nine consecutive days during severe weather.
  • The City of Port Townsend graciously provides the Pope Marine Building space rent-free, including Wi-Fi/Utilities.
  • The project falls under 5386 Operating Funds, categorized as "Outreach services for homeless individuals and families."

Financials

  • Total Grant Amount: $10,000.
  • Funding Source: Fund 149.
  • JIAC requested $15,000 from this grant.
  • Total WWC Budget for Season 7 (Nov 2024-Apr 2025): $48,500 (funded by grants, reserves, and private donations).
  • Budgeted Expenses:
  • Staff: $34,000
  • Supplies: $7,500
  • Vouchers (Laundry): $6,000
  • Misc Expenses: $1,000

Alternatives

  • The JIAC WWC Steering Committee requested $15,000 but was awarded $10,000. Its operation depends on other funding sources (First Federal Foundation, Give Jefferson campaign, private donors).

Community Input

None present.

Timeline

  • 2024-10-18: Grant application submitted.
  • 2024-11-08: Housing Fund Board reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Paul Heins - JIAC Board Member; WWC Steering Committee
  • City of Port Townsend (provides space/utilities)
  • Department of Emergency Management
  • First Federal Foundation, Give Jefferson
  • RCW 36.22.250 (SSB 5386), RCW 82.14.530 (SHB 1590), RCW 82.14.540 (SHB 1406)

Olympic Community Action Programs (OlyCAP) – Haines Street Cottages Grant Agreement

Topic Summary

The Board is reviewing a $95,000 grant agreement with Olympic Community Action Programs (OlyCAP) to preserve and operate the Haines Street Cottages, an existing transitional housing facility in Port Townsend. This facility provides housing and supportive services for up to 32 individuals, prioritizing therapeutic court participants and families with children who are experiencing homelessness. OlyCAP needs this funding, primarily designated from Fund 148, owing to an unexpected lack of operating and utility grant continuation from other sources.

Key Points

  • Haines Street Cottages consists of eight two-bedroom cabins providing emergency and transitional housing for continuous stays up to 24 months, with a maximum capacity of 32 individuals.
  • Priority placements are given to individuals in Jefferson County Therapeutic Courts, and families with children experiencing homelessness.
  • Four cottages are used by Discovery Behavioral Health and Believe in Recovery for individuals in therapeutic court/recovery programs. One cottage is reserved for homeless youth.
  • OlyCAP states current vacancies would not be filled unless 2025 operating funds were secured. They state that without this funding, 16 currently housed persons would face homelessness.
  • The project preserves existing units and aligns with 5386 Operating Funds for operating subsidies for transitional housing.
  • OlyCAP needs the requested funds to cover utilities, insurance, personnel, and mandated repairs; other funds requested from the Behavioral Health Advisory Committee (BHAC) for utilities were not awarded.
  • Measure of success: the primary measurable outcome is the number of persons exiting into permanent housing, typically having maintained 100% occupancy until recently.
  • The Department of Commerce has mandated specific repairs necessary to continue the operation of the Cottages.

Financials

  • Total Grant Amount: $95,000.
  • Funding Source: Fund 148.
  • OlyCAP requested $130,240 for the program.
  • Total Program Operating Budget (Jan 1, 2025 - Dec 31, 2025): $130,240.
  • Proposed expenditures:
  • Repair/Maintenance (mandated by Dept. of Commerce): $45,000 (Priority 1)
  • Utilities: $40,000 (Priority 1)
  • Salaries: $21,000
    • Property Manager (0.10 FTE): $6,000
    • Youth Services Manager (0.10 FTE): $5,000
    • Maintenance Manager (0.25 FTE): $10,000
  • Benefits: $8,400
  • Insurance: $4,000 (Priority 1)
  • Administration: $11,840
  • OlyCAP notes that other funds were previously received from the BHAC for utilities but were not awarded for 2025.

Alternatives

  • The Project cannot be scaled.
  • If funding is not secured, the 16 persons currently housed will require transition to other housing or shelter and will likely become homeless.

Community Input

None present.

Timeline

  • 2024-11-08: Housing Fund Board met and reviewed RFPs.
  • 2024-11-18: Board of County Commissioners approved HFB's funding recommendations.
  • 2025-01-01 to 2025-12-31: Term of the grant agreement (Project Period).
  • 2026-01-31: Annual report form is due.

Next Steps

Approve the attached Grant Agreement.

Sources

  • Holly Morgan - Executive Director (OlyCAP)
  • Viola Ware - Housing Director (OlyCAP)
  • Washington State Department of Commerce
  • Behavioral Health Advisory Committee (BHAC)
  • Discovery Behavioral Health and Believe in Recovery

Economic Development Services (APEX Accelerator) Professional Services Agreement

Topic Summary

The County Administrator proposes a $10,000 renewal of a Professional Services Agreement with the Clallam County Economic Development Council (EDC) for economic development services delivered through the North Olympic Peninsula APEX Accelerator (formerly PTAC). The program assists Jefferson County businesses in securing federal and government contracts, thereby promoting local economic growth.

Key Points

  • The APEX Accelerator program helps county businesses prepare for and secure government and defense bids.
  • This program began participation with Jefferson County in early 2023.
  • Staff analysis indicates the County should continue support due to the program's value.
  • The APEX Accelerator reports that it has assisted in securing $904,470.79 in federal contracts for Jefferson County small businesses.
  • The program is generally 85% funded by the Department of Defense, with a local 15% match required in economically distressed regions.
  • Program services include counseling new (9) and existing (33) businesses, offering ten training workshops, and holding ten recruitment events in 2024 (one involved the US Navy, US Coast Guard, Army Corps, and Olympic National Park).

Financials

  • Contract Amount: $10,000.
  • Funding Source: General Fund - Non-Departmental (Fund 001-270).
  • Payment of $10,000 is due upon execution of the contract (Net 30).
  • The total federal contract award secured in 2024 was $308,229.88, with a local match of $54,393.51.

Alternatives

  • The contract is listed as Exempt from the Bid Process.

Community Input

None specified.

Timeline

  • 2023 (early): Clallam County EDC approached Jefferson County about participating in the program.
  • 2025-01-01 to 2025-12-31: Term of the agreement.

Next Steps

Approve the attached Professional Services Agreement.

Sources

  • Mark McCauley - County Administrator
  • Clallam County Economic Development Council (EDC)
  • North Olympic Peninsula APEX Accelerator
  • Federal funding: Department of Defense

Solid Waste Advisory Committee (SWAC) Appointment

Topic Summary

The Public Works Department requests approval for the appointment of Rebecca Jewell as an additional Citizen-At-Large Representative to the Solid Waste Advisory Committee (SWAC). This appointment is timely as the committee and staff are scheduled to collaborate on updating the Solid Waste Management Plan in 2025.

Key Points

  • Rebecca Jewell is being recommended for the position of Citizen-At-Large Representative on the SWAC.
  • Ms. Jewell possesses considerable experience in solid waste management and waste reduction, skills seen as an asset to the committee and staff.
  • A major task ahead for the committee is collaborating on an update to the Solid Waste Management Plan in 2025.
  • The position is an appointment/reappointment item on the Consent Agenda.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025: Staff and SWAC will begin collaboration on updating the Solid Waste Management Plan.

Next Steps

Approve Ms. Jewell's appointment and update the SWAC membership list.

Sources

  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • Heidi Eisenhour - Commissioner (met with Ms. Jewell)

MOUD/MAUD in Jails - Amendment #2 (Believe in Recovery LLC)

Topic Summary

The Jefferson County Sheriff's Office requests approval for Contract Amendment #2 with Believe in Recovery LLC, increasing the total contract value to $272,339.00 to expand the Residential Substance Abuse Treatment (RSAT) program in the jail. The expanded scope includes integrating Medications for Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD) services, providing an opportunity for incarcerated individuals to engage in inpatient treatment locally.

Key Points

  • The amendment extends the Subcontract for Professional Services (originally effective 10/1/2021) and adjusts reimbursements and subcontractor obligations.
  • The expanded scope includes all work required by the Health Care Authority (HCA) Contracts and Amendments K4880-5 and K8167.
  • A key addition to the scope is coordinating the required medical care (EKG, Labs, Medication reconciliation) for incarcerated individuals with the jail's medical provider.
  • The original contract allowed for renewals up to four times through 09/2026. The original 2021-2022 compensation was $146,000. Amendment #1 compensation (2023-2024) was $194,250.

Financials

  • Contract Amount (Fiscal Year 2024-2025): Not to exceed $272,339.00.
  • Funding is subject to availability through HCA agreements (Grant K4880-5 and K8167).
  • Funding Source: Fund 001-180-000 (General Fund/Sheriff's Office). (Note: This funding line is typically Sheriff's Office, but the main funding is indicated as a State Grant [HCA Grant K4880-5 and K8167] in the analysis.)

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-10-01: Original Agreement effective date.
  • 2023-09-30: Amendment #1 effective date (ending 2024 fiscal year).
  • 2024-09-30: Amendment #2 effective date.
  • End Date: The contract is based on funding available through HCA.

Next Steps

Approve Contract Amendment #2 and submit to BOCC for approval.

Sources

  • David Fortino - Chief of Corrections (Jefferson County Sheriff's Office - JCSO)
  • Believe in Recovery LLC (Subcontractor)
  • Washington Health Care Authority (HCA) Contracts and Amendments K4880-5 and K8167

MOUD/MAUD in Jails - HCA Professional Services Contract

Topic Summary

The Jefferson County Sheriff's Office seeks approval for a six-month, $179,073.00 contract (K8167) with the Washington State Health Care Authority (HCA) to expand access to Medications for Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD) services within the Jefferson County Jail. This program is intended to support a comprehensive treatment program for incarcerated individuals, focusing on screening, treatment, and community transition.

Key Points

  • The contract supports RCW 71.24.599 (Opioid use disorder—City and county jails—Funding).
  • The program's core purpose is to provide standard-of-care treatment, including MOUD/MAUD, to incarcerated individuals with Opioid Use Disorder (OUD) and Alcohol Use Disorder (AUD).
  • Key requirements include:
    • Continuation of MOUD/MAUD for individuals admitted while already on medication.
    • Screening all new individuals for acute withdrawal risk upon intake.
    • Offering initiation of MOUD treatment for those physically dependent on opioids.
    • Providing immediate evaluation for individuals in withdrawal who refuse treatment to check decision-making capacity.
    • Completing release planning and reentry coordination upon admission.
    • Providing at least two doses of naloxone and training to all individuals with OUD upon release.
    • Scheduling the first community appointment and providing sufficient bridge medication (up to 30 days recommended) upon release at no cost to the individual.
  • Contract activities include increasing on-call provider time, coordinating intake and reentry via a case manager, and offering long-acting injectable buprenorphine with increased Registered Nurse time for dosing.

Financials

  • Total Maximum Contract Amount: $179,073.00.
  • Funding Source: State Grant / HCA Contract K8167 (Fund 001-180-000).
  • Budget breakdown:
  • Subtotal (Services/Deliverables): $162,792
  • Indirect Cost (10%): $16,281
  • Total Maximum Cost Reimbursement: $179,073

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-12-01: Contract Start Date.
  • 2025-06-30: Contract End Date (6 months).
  • Monthly Reports/Spreadsheets are due by the 10th day of the following month (Dec 2024 - May 2025).

Next Steps

Approve the HCA PROFESSIONAL SERVICES CONTRACT for MOUD/MAUD in Jails and delegate the authority to sign the contract on behalf of the county to the Chief of Corrections David Fortino.

Sources

  • David Fortino - Chief of Corrections (Jefferson County Sheriff's Office)
  • Washington State Health Care Authority (HCA)
  • Chelsea Amato - HCA MOUD in Jails Program Administrator
  • RCW 71.24.599
  • 2020 ASAM National Practice Guideline for the Treatment of Opioid Use Disorder

MOUD/MAUD in Jails - Amendment #1 (Healthcare Delivery, Inc.)

Topic Summary

The Jefferson County Sheriff's Office seeks approval for Amendment #1 to the Professional Services Contract with Healthcare Delivery, Inc. (HDS) to update the scope of services regarding substance use disorder (SUD) treatment standards and adjust compensation to reflect allowable annual increases. The new scope aligns HDS services with Health Care Authority (HCA) requirements for MOUD/MAUD treatment standards.

Key Points

  • The amendment modifies services to include updated standards of care for SUD treatment, specifically in line with HCA requirements for Medications for Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD).
  • The original contract was effective August 16, 2021, and allowed for up to four one-year renewals with annual compensation increases not exceeding 5%.
  • The service scope includes HDS performing all services detailed in Exhibit A of the original contract (24-hour phone triage, weekly ARNP/telemedicine sick calls, psychiatric ARNP reviews) along with coordinating the HCA "Attachment 1: Statement of Work" requirements (MOUD/MAUD standard of care) where other contractors are not responsible.
  • Compensation is being adjusted to reflect current prices for 2025, resulting in an increase to the total maximum annual compensation. The prior year compensation review allowed for increases not exceeding 5%.

Financials

  • Total Annual Compensation (2025): Not to exceed $357,974.00.
  • Funding Source: Fund 001-180-000 (Sheriff's Office). The expenditure line is not specifically indicated on the form but refers to the Sheriff's Office budget for jail medical services.
  • Original Contract Compensation (2021-2022): Not to exceed $245,680.00.
  • Annual Personnel Costs (2025): $331,010.00
  • Administrative Services Costs (2025): $26,964.00

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021-08-16: Original Agreement effective date.
  • 2025-01-01: Amendment #1 effective date.
  • 2025-07-31: Expiration date of the current contract term (original term July 31, 2022, with renewals).

Next Steps

Approve Contract Amendment #1.

Sources

  • David Fortino - Contact Person (Jefferson County Sheriff's Office)
  • Healthcare Delivery Inc. (HDS) - Contractor
  • Shannon Slack - Owner/President (HDS)
  • Washington State Health Care Authority (HCA)

Interlocal Agreement with Clallam County for Juvenile Detention Facility

Topic Summary

Jefferson County Juvenile Court Services requests approval of an Interlocal Agreement (ILA) with Clallam County for the use of Clallam County Juvenile Detention Center facilities on an as-needed basis. This agreement secures detention beds for Jefferson County youth under Superior Court jurisdiction, primarily intended for special circumstances like the Hood Canal Bridge closure.

Key Points

  • The agreement establishes terms and conditions for Clallam County to provide juvenile offender confinement services to Jefferson County.
  • Services are furnished in the same manner as for Clallam County's own juveniles.
  • Juvenile offenders covered are children aged 12 to 18 arrested for misdemeanors, gross misdemeanors, or felonies.
  • Availability of facilities is subject to maximum capacity, with housing discretion held by the Director of Juvenile Services for Clallam County.
  • Jefferson County is responsible for all necessary medical, dental, mental health, and substance use disorder expenses for its juvenile offenders.

Financials

  • Juvenile Detention Daily Fee: $234.00 per day, per juvenile (includes a 10% indirect rate). No pro-rating for partial days.
  • Additional Court-Ordered Services (Mental Health/SUD): $100.00 flat rate per day, per juvenile (subject to a 7.65% indirect rate).
  • Estimated Total Expenditure: Up to $\text{\$}55,000$ (included in the 2025 budget).

Alternatives

  • N/A explicitly stated in the agenda request, though the document notes that the primary contract is with Kitsap County, making this supplementary.

Community Input

None specified.

Timeline

  • 2024-12-01: Agreement effective starting date.
  • 2025-11-30: Agreement expiration date.

Next Steps

Approve the agreement and sign three originals.

Sources

  • Shannon Burns - Juvenile Court Administrator (Jefferson County Juvenile Court Services)
  • Mark McCauley - County Administrator
  • RCW 39.34 (Washington's Interlocal Cooperation Act)

Reappointment to Housing Fund Board (HFB)

Topic Summary

The Board is requested to approve the reappointment of Julia Cochrane to the Housing Fund Board (HFB) for a subsequent three-year term. The position had expired on December 31, 2024, and no applications were received from other individuals.

Key Points

  • One HFB position, held by Julia Cochrane, expired on December 31, 2024.
  • The position was advertised, but no applications were received by the deadline.
  • Julia Cochrane expressed interest in continuing to serve on the HFB.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-12-31: Prior term of Julia Cochrane expired.
  • 2025-01-21: Proposed start date of the new term.
  • 2028-01-21: Proposed expiration date of the new term.

Next Steps

HFB members and County staff recommend approving Julia Cochrane’s reappointment for a three-year term.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator
  • Julia Cochrane - Appointee

Proposed Updates to the Jefferson County Personnel Administration Manual (Briefing)

Topic Summary

A preliminary briefing is scheduled to review proposed updates to the Jefferson County Personnel Administration Manual (PAM) to address recent changes in federal/state law, clarify existing language, and correct errors. Proposed updates cover compensation, leave policies, and administrative guidelines.

Key Points

  • Updates are necessary to reflect legal changes and County policy adjustments.
  • Key proposed changes include:
    • Language/Clarity: Correction of typographical/grammatical errors, adding definitions, and removing antiquated language.
    • Leave Policies: Updates to qualifying reasons for Paid Family Medical Leave (PFML) and ability for employees to use accrued sick leave/PTO during the trial period.
    • Holidays: Addition of Juneteenth as a new paid holiday.
    • Compensation/Promotion: Increase in the minimum percentage raise for promotion from 1% to 3%.
    • Leave Sharing: Update capability for employees to donate accrued vacation/PTO to an employee who has exhausted all personal leave due to illness.
    • Travel/Policy: Update to the Travel Policy and introduction of Appendix I Telecommuting Policy.

Financials

  • N/A (No fiscal impact related to the briefing/review itself).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-01-21: Preliminary Briefing session.

Next Steps

Review the proposed updates to the Personnel Administration Manual.

Sources

  • Mark McCauley - Interim County Administrator
  • Sarah Melancon - HR Director

Prosecuting Attorney’s Office (PAO) Civil Division 2025 Work Plan (Workshop)

Topic Summary

The Prosecuting Attorney’s Office (PAO) Civil Division is presenting its 2025 Work Plan, focusing on its statutory duties as the County's legal counsel, civil litigation involvement, and key priorities across various functional areas.

Key Points

  • The PAO performs statutory duties (Chapter 36.27 RCW) including serving as the legal adviser to the legislative authority and county government, prosecuting all civil actions in which the County is a party, and defending suits against the County.
  • The Civil Division emphasizes acting as an advisor without decision-making authority, noting legal advice must remain confidential (AGO 2017 No. 5).
  • Core Functions of Civil Division (The County’s Law Firm): Legal advice on legislation, regulatory compliance, contracts, elections, human resources, open government, and proactive risk mitigation/litigation avoidance (including interface with the Washington Counties Risk Pool).
  • Civil Litigation Handled: Damages (civil rights, discrimination, contracts), injunctions, Public Records Act cases, Land Use Petition Act (LUPA), Growth Management Hearings Board (GMHB), Code enforcement, and various judicial services (Tax Foreclosure Actions, Involuntary Treatment Act, etc.).
  • Child Support Enforcement: The Civil Division runs an aggressive program, funded by a state contract/grant, to enforce child support obligations, noting that child support often constitutes over 50% of the recipient family's income.
  • Significant PAO Civil Division Priorities for 2025:
    • Legal Support for County Priority Projects (OSS Septic Code Update, Pleasant Harbor MPR, Sewer Ordinance & ILA with PUD).
    • Federal and State Court Litigation.
    • Board of County Commissioners (BoCC) Priority Legislation.
    • Land Use Codes (SMP, Comp Plan).
    • Navigating Changes in State Law.
  • Criminal Division Overview: Represents the State of Washington in criminal matters (felony, misdemeanor, juvenile) and provides victim services, adhering to a mission to protect people and property through the just application of criminal laws.

Financials

  • No financial impacts are required other than the time spent during the workshop.
  • Portions of the PAO Civil Division (Child Support Enforcement) are grant funded.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2025-01-21: Workshop Date.

Next Steps

Conduct the workshop to discuss the Civil Division Work Plan.

Sources

  • James Kennedy - Prosecuting Attorney
  • Philip C. Hunsucker - Chief Civil DPA
  • Melissa Pleimann - Civil DPA
  • Ariel Speser - Civil DPA
  • RCW 36.27 (Prosecuting Attorney)
  • AGO 2017 No. 5

Appointment of Julia Cochrane to Housing Fund Board

Topic Summary

The Board of County Commissioners is asked to approve the reappointment of Julia Cochrane to the Housing Fund Board (HFB) for a three-year term, as her previous term expired on December 31, 2024. The item is on the consent agenda.

Key Points

  • Julia Cochrane’s term on the HFB expired on 12/31/2024.
  • Staff advertised the position, but no applications were received by the deadline.
  • Julia Cochrane indicated interest in serving another term.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-12-24: Term expired.
  • 2028-01-21: Proposed expiration date of the new term.

Next Steps

Approve the reappointment of Julia Cochrane to the HFB for a three-year term.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Housing Fund Board
  • Julia Cochrane - Appointee

Workshop: Jefferson County Sustainable Forestry Program

Topic Summary

This workshop is intended to provide a review of 2024 and an overview of the goals for 2025 for the Jefferson County Sustainable Forestry Program, managed under a five-year contract with Chickadee Forestry. The program was initiated in 2019 to assess the viability of establishing a revenue-producing, profitable, and sustainable forestry program for the county.

Key Points

  • The County contracted with Chickadee Forestry in January 2019 to assess establishing a sustainable forestry program.
  • The program is currently in the first year of a five-year management contract with Chickadee Forestry.
  • 2024 Review (Strengths/Goals Met): Formalizing the program with a strategic plan, outreach/events, community building, establishing a Community Wildfire Protection Plan, pursuit of DNR Trust Land Transfer applications, and defining land acquisition pathways.
  • 2024 Weak Points: Chain of custody issues (tracking flow of material), particularly with low-value wood.
  • Strategic Plan: A 5-year plan developed with advisors and Katrina Amaral focuses on partnerships, land acquisition, financials, timber harvesting, and communication.
  • 2025 Goals:
    • Complete three harvests with 25% of wood sold within the county.
    • Finalize Program SOPs and strategy for public use.
    • Fully operationalize the chain of custody system.
    • Secure grants for the 2026 biennium.
    • Complete a case study and present it at a state/county conference and SAF (Society of American Foresters).
    • Establish quarterly meetings with each commissioner.
  • Ongoing Work: Still in progress are timber harvesting logistics (operators, mills, trucking, local purchasing), combining efforts with the City of Port Townsend and Parks and Recreation, and issues concerning firewood and the Port Townsend Paper Company.

Financials

  • None specified (No fiscal impact is anticipated from the workshop itself).

Alternatives

None specified.

Community Input

  • Two outreach events were held in 2024 with over 70 attendees.
  • Stakeholder meetings have begun to be formalized.

Timeline

  • 2019-01: Initial contract with Chickadee Forestry began.
  • 2025: Program goals set for this year, including three harvests.

Next Steps

Listen to the presentation and ask questions.

Sources

  • Mark McCauley - County Administrator
  • Malloree Weinheimer - Principal (Chickadee Forestry)
  • Katrina Amaral - Advisor (Timberdoodle Sawmill)
  • Jefferson Land Trust

Generated On: 2025-11-06 17:20:30.874848-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/