PACKET: Commissioners Meeting at Mon, Dec 23, 09:00 AM

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Following is the detailed summary of the policy and governmental content extracted from the provided county meeting packet documents.

Proposed 2025 Lodging Tax Grant Funding for Jefferson County Parks and Recreation

Topic Summary

Jefferson County Parks and Recreation (JCPR) is requesting $50,000 in Lodging Tax (Hotel Motel) grant funds for 2025 to support the improvement, maintenance, operation, and promotion of four county campgrounds: Lake Leland, Quilcene, and Upper and Lower Oak Bay Campgrounds. This funding, recommended by the Lodging Tax Advisory Committee (LTAC), will specifically cover facility maintenance, utilities, customer service, and website expenses. The facilities are projected to be open from April 1 to November 1, 2025, and continued LTAC funding is stated as necessary to keep the campgrounds open.

Key Points

  • LTAC Award Recipient: Jefferson County Parks and Recreation (UBI number 161 001 169).
  • Purpose: To promote tourism and preserve heritage by funding the operation, maintenance, promotion, and improvement of county campgrounds, deemed "destination public campgrounds."
  • Current Need: Without LTAC funds, JCPR states the campgrounds will close in 2025.
  • Service Provided:
    • Facility improvements and maintenance (1.2 hours/day, 5 days/week, 8 months/year).
    • Utilities.
    • Skilled customer service (8 am to 5 pm, phone or in-person).
    • Website management (www.countyrec.com).
  • Tourism Impact Metrics (2024 data):
    • 9,191 tourist nights in 2024 ($330,564.91 economic impact).
    • Projected 10,110 tourist nights in 2025 ($361,217 estimated economic impact).
    • 86% of tourists are from outside Jefferson County.
    • Cumulative economic impact (2016-2024) is cited as $2,345,702 within unincorporated Jefferson County.
    • Each LTAC dollar invested generated an economic value of $6.61 (based on 2024 data).
  • Recent Improvements (2024): New picnic tables at Upper Oak Bay and Lake Leland; 14 new electrical pedestals installed at Upper Oak Bay (now fully electrified); Upper Oak Bay re-graded and graveled; ParkMobile implemented for payment (adopted by over 50% of campers).
  • Operational Status: The campgrounds operate seasonally, typically April 1 to October 31.
  • LTAC History: This program has been funded continuously since 2016, with a nine-year record of success.

Financials

  • Total LTAC Award Requested/Final Award: $50,000
  • Allocation Breakdown (2025 Proposed Expense Budget):
    • Facility improvements and maintenance: $22,368
    • Utilities: $21,058
    • Skilled customer service: $4,174
    • Website (www.countyrec.com): $2,400
  • Allocation by Campground:
    • Lake Leland Campground: $14,612
    • Quilcene Campground: $16,197
    • Upper & Lower Oak Bay Campgrounds: $19,191
  • Funding Source: Hotel Motel (Lodging Tax) Fund, approved by BOCC on December 9, 2024 (Fund #125).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • November 22, 2024: Lodging Tax Advisory Committee (LTAC) met and reviewed proposals.
  • December 9, 2024: BOCC approved LTAC funding.
  • 2025 (Jan-Dec): Term of the agreement.
  • January 31, 2026 / February 28, 2026: Deadlines for final reports.
  • April 1, 2025: Proposed opening of facilities for the season.
  • November 1, 2025: Proposed closing of facilities for the season.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Matthew L. Tyler - Jefferson County Parks and Recreation Manager

Proposed 2025 Lodging Tax Grant Funding for Quilcene Fair & Parade Association

Topic Summary

The Quilcene Fair & Parade Association is seeking $10,000 in 2025 Lodging Tax funding for its annual event, the Quilcene Fair & Parade plus Car Show, scheduled for Saturday, September 20, 2025. The funds will be used for tourism promotion, entertainment, equipment rentals (including restrooms), and event support costs, reflecting a continued focus on digital and social media marketing. The organization aims to increase tourism by promoting this unique small-town tradition, which also serves as a fundraiser for local community groups.

Key Points

  • Recipient: Quilcene Fair & Parade Association (UBI number 601 695 904).
  • Event: Annual Quilcene Fair & Parade plus Car Show.
  • Date/Time: Saturday, September 20, 2025, 10 am to 3 pm (Parade starts at 11 am).
  • Location: Quilcene School and along Hwy 101 for the parade.
  • Tourism Promotion: Budget includes $3,200 for promotion, focusing on Facebook Ads ($1,200), the Getaway Guide ($1,200), and physical advertising ($800).
  • Marketing Strategy: The organization focuses on digital and social media, attributing a noticeable increase in attendance in 2023 and 2024 to Facebook marketing. They intend to leverage Facebook Ads to reach over 61,000 people (2024 metric).
  • Target Audience: Tourists from the greater Puget Sound Region, other parts of the US, and British Columbia, particularly those interested in exploring small towns and outdoor activities, car show enthusiasts, and former residents returning home.
  • Collaboration/Partnerships: Collaborations include seeking partial sponsorship for tent rentals from The Production Alliance and restroom rentals from GoodMan Sanitation. The event partners with the North Hood Canal Chamber of Commerce for lodging recommendations on its website.
  • Economic Impact (2024/2025 Estimates):
    • Estimated tourists in 2024: 1,500.
    • Estimated tourists in 2025: 1,500.
    • The event is a significant fundraiser, projecting at least $3,500 to be donated to local non-profits from the 2024 event (raffle/kids/car show proceeds).

Financials

  • Total LTAC Award Requested/Final Award: $10,000
  • Total Estimated 2025 Operating Budget (Including LTAC funds): $16,000
  • Other Revenue Sources: $6,000 (Profit Forward from 2024 sponsors & vendor fees).
  • Expense Breakdown (LTAC requested funding covers only a portion of these):
    • Tourism Promotion (May-Sept 2025): $3,200
    • Entertainment for Day of Event: $1,800
    • Rentals for Day of Event (Restrooms/Carnival/Activities): $4,000
    • Participants & Support (Vendors, Exhibit Hall, Car Show, etc.): $4,500
    • Expenses to Support Event (Insurance, Janitors, Website, Admin): $2,500
  • Total Proposed 2025 Expenses: $16,000 (Exactly matches total income, indicating a zero-net budget for the year).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 4, 2024: Proposal application deadline.
  • Saturday, September 20, 2025: Date of the Quilcene Fair & Parade.
  • January-December 2025: Term of the agreement.
  • January 31, 2026 / February 28, 2026: Deadlines for final reports.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Shonna Wilkerson - Treasurer, Quilcene Fair & Parade Association
  • Ned Luce - Local news columnist ("Life in Ludlow")

Proposed 2025 Lodging Tax Grant Funding for Olympic Peninsula Culinary Loop

Topic Summary

The Olympic Peninsula Loop Culinary Tourism Association (Olympic Culinary Loop, or OCL) is requesting $17,100 in 2025 Lodging Tax funding. OCL, traditionally funded through the now fragmented Tourism Coordinating Council (TCC) model, seeks direct support to maintain year-round culinary tourism promotion, destination product development, and support for festivals like Fjord Fest. OCL emphasizes its role in promoting agritourism, increasing visitor length of stay, and aligning with the Olympic Peninsula Tourism Master Plan.

Key Points

  • Recipient: Olympic Peninsula Loop Culinary Tourism Association (UBI 602 934 255).
  • Goal: Amplify and celebrate culinary tourism year-round ("Eat their way around the LOOP"), focusing on authentic agritourism, farm-to-table experiences, and destination development.
  • Alignment with Master Plan: OCL asserts its role is crucial in achieving the Olympic Peninsula 5-Year Tourism Master Plan's recommendations for destination development and elevating the "Olympic Coastal Cuisine" brand.
  • Jefferson County's Culinary Draw (2023 data): Visitor spending on Food/Beverage accounted for $32.3 million (20% of the total $159.9 million visitor spending in Jefferson County). The overall visitor spending increased 7.4% over 2022.
  • Target Audience: Educated, affluent travelers age 53+ seeking local, authentic, immersive culinary experiences, particularly during the shoulder/off-season.
  • Marketing Methods: Year-round digital campaigns, social media, printed "lure" brochures (distributed regionally and on WA State Ferries), and press/travel writer Familiarization (FAM) tours.
  • Proposed Initiatives: Purchase of Food Traveler ads in Premier Media print/digital publications ($6,450), support for Fjord Fest revival ($750), continued collaboration for TPA Farm Tour/Apple & Cider events ($1,750), JeffCo FAM + Initiatives ($6,500), and dedicated JeffCo media boosts ($600).
  • Measurement of Effectiveness: Success is measured by tracking visitor spending data compiled by state sources (Tourism Economics for SWT). OCL will provide quarterly marketing reports to LTAC.
  • Organizational Expertise: Provides professional development to the regional hospitality industry and holds advisory roles (e.g., NOAA Olympic Coast National Marine Sanctuary).
  • Festival Support: Proposed consultation with Fjord Fest stakeholders (formerly ShrimpFest) to potentially revive the event by combining the appeal of shrimp and oysters, similar to Hama Hama's Oyster Rama event.

Financials

  • Total LTAC Award Requested/Final Award: $17,100
  • Estimated 2025 Organizational Operating Budget (Including LTAC funds): $52,490 (Proposed PCL 2025 Total Expense)
  • Proposed LTAC Allocation Breakdown:
    • Food Traveler - Premier Media (NWT&L, South Sound, 425 print & digi): $6,450
    • Food Traveler - Creative: $500
    • OCL collaborative admin: $250
    • Fjord Fest support and production: $750
    • Consultation and production emcee: $300
    • TPA Farm Tour & Apple & Cider Production meetings: $250
    • TPA Farm Tour & Apple & Cider Partnership co-ops: $1,500
    • JeffCo. FAM + Initiatives (North America @TALK fall digi media): $5,500
    • JeffCo. dedicated FAM Tour: $700
    • JeffCo. FAM + Initiatives Staff Admin: $300
    • JeffCo. dedicated media boosts (Meta platforms 2x/Mo.): $480
    • JeffCo. dedicated media boosts (Creative): $120
  • Total Proposed 2025 Income: $54,800 (from various sources including partners, membership, events, and grants).

Alternatives

  • OCL states that the previous TCC promotional model, which integrated OCL with the Olympic Peninsula Tourism Commission (OPTC) and other entities, has been "legislated apart," necessitating this direct RFP submission.

Community Input

  • Direct quote from Crystie Kisler of Finnriver supporting OCL's advocacy and work over the years.

Timeline

  • Year-round marketing initiative.
  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Steve Shively - Marketing Director, Olympic Culinary Loop
  • Member of the Olympic Culinary Loop Board of Directors (listed, including Lisa Martin, Laura Pendergast, Marsha Massey, etc.)
  • Washington State Tourism Economics (cited for visitor spending data).
  • Crystie Kisler - Finnriver (quoted/cited).

Consultant Support and Schedule Extension for Landfill Post-Closure Care

Topic Summary

Jefferson County Public Works requires approval of Supplemental Agreement Number 3 with Aspect Consulting to extend the term of their contract for technical support of landfill post-closure care until December 31, 2025. This extension is necessary because the Washington Department of Ecology requires additional time to review the consultant’s statistical analysis of groundwater quality data, which is a required step before Aspect Consulting can complete the final post-review scope of work.

Key Points

  • Contractor: Aspect Consulting (A Geosyntec Company).
  • Project: Technical support for Landfill Post-Closure Care Termination (Project Number 060104).
  • Need for Extension: The original schedule in Supplemental Agreement Number 2, which runs through December 31, 2024, does not allow enough time for the Washington Department of Ecology (Ecology) to complete its review of the statistical analysis memorandum prepared by the consultant.
  • Work Performed (Prior/Ongoing Scope): The consultant completed statistical analysis to set background concentrations of total manganese and arsenic for site-specific groundwater quality criteria, as requested by Ecology.
  • Future Work (Post-Review Scope): Preparing the Functional Stability Report and Updated Operations & Maintenance (O&M) Manual to document conditions and recommend ending or reducing post-closure activities. This requires coordination with Ecology and Jefferson County Public Health.
  • Original Agreement: Executed August 5, 2019, with an original maximum amount payable of $105,768.

Financials

  • Total Maximum Amount Payable (New): $177,883.00 (Unchanged from Supplemental Agreement 2).
  • Cost for Supplemental Agreement 3: No change to the project budget set forth in Supplemental Agreement Number 2.
  • New Task Budget Totals (Cumulative):
    • Annual Groundwater Monitoring Reporting: $46,296
    • Biannual Groundwater Monitoring Reporting: $24,370
    • Reduce Groundwater Reporting, Biannual to Annual (includes O&M Manual Updates): $32,742
    • Functional Stability Report to End Post Closure Activities: $42,734 (includes $26,692 budget increase in SA 2)
    • Conduct Groundwater Monitoring: $26,706
    • Contingency: $5,037
  • Funding: Expenditure from Fund 401.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • August 5, 2019: Original Agreement execution date.
  • December 31, 2024: End date of previous term (Supplemental Agreement 2).
  • December 31, 2025: New Completion Date set by Supplemental Agreement Number 3.

Next Steps

  • Public Works recommends executing Supplemental Agreement Number 3 to extend the time for completion.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark McCauley - County Administrator
  • Al Cairns - Public Works Contact
  • Peter Banister, P.E. - Aspect Consulting
  • Washington Department of Ecology (Ecology) - Regulator requesting review time.
  • Jefferson County Public Health (cited as coordinating party).

2025 Legislative Adoption of ER&R Equipment Rates for Road Program

Topic Summary

Jefferson County is required by WAC 136-600 to annually adopt Equipment Rental and Revolving (ER&R) fund rates for its county road program. The adoption of these rates via Resolution is critical for maintaining the County’s Certificate of Good Practice, which secures Motor Vehicle Fuel Tax (MVFT) revenue, amounting to approximately $1.5 million annually for road projects. The internal management of the ER&R program has recently been moved under the Public Works Director/County Engineer for better compliance.

Key Points

  • Mandate: WAC 136-600 requires the County’s legislative authority (BOCC) to adopt the ER&R rates yearly for the county road program.
  • Compliance Necessity: Compliance is required to maintain the Certificate of Good Practice, which is mandatory for receiving MVFT revenue.
  • MVFT Revenue Impact: MVFT provides approximately $1.5 million annually to Jefferson County for road projects.
  • Responsibility Shift: In mid-2024, the ER&R/Fleet program moved back under the supervision of the Public Works Director/County Engineer.
  • Rate Determination Criteria (per WAC 136-600-050): Rates are set by the County Engineer and must cover: (1) estimated service life and remaining life; (2) replacement cost; (3) salvage value; (4) estimated operating and maintenance costs; (5) direct and indirect costs of maintaining ER&R facilities; and (6) ER&R program administration.
  • Reporting Deadline: The County Engineer must submit the adopted 2025 rates, the adopting resolution, and the ER&R Fund Management Policy to the County Road Administrative Board (CRAB) by April 1st, 2025 (WAC 136-600-070).
  • ER&R Fund Management Policy: A formal policy, adopted December 16, 2024, and attached to the resolution, outlines the revolving fund structure, Unrestricted Net Current Assets requirements (no less than 25% of lifetime accumulated depreciation), and procedures for determining rental rates, equipment purchase, and asset settlement.

Financials

  • 2025 Road Fund Expenditure: The Road Fund will expend $1,784,700 on equipment rental rates through ER&R in 2025.
  • Total Monthly Rental Income (Roads): $148,725 (Derived from the Asset Info table).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 16, 2024: Effective Date of ER&R Fund Management Policy.
  • January 1, 2025: Effective date for the 2025 ER&R rental rates.
  • April 1, 2025: Deadline for County Engineer to submit adopted documents to CRAB.

Next Steps

  • The BOCC is asked to approve the 2025 equipment and vehicle rental rates for the county roads program by enacting the attached resolution.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Mark McCauley - County Administrator
  • Washington Administrative Code (WAC) 136-600
  • RCW 36.33A.040 and RCW 36.80.030 (cited in the resolution)

Draft 2024 Public Right-of-Way ADA Transition Plan

Topic Summary

Public Works is briefing the Board on the Draft 2024 Americans with Disabilities Act (ADA) Transition Plan for the Public Right-of-Way (PROW). This plan is mandated by federal and state law (Title II of the ADA, WSDOT LAG) and identifies, prioritizes, and schedules the removal of barriers such as non-compliant curb ramps, sidewalks, and driveways, primarily focusing on the most current 2023 PROWAG guidelines. The total estimated cost for removing identified barriers is approximately $15.3 million.

Key Points

  • Mandate: Title II of the ADA requires public agencies to develop and implement ADA Transition Plans for facilities and programs to identify and provide reasonable barrier removal.
  • Scope of Plan: Focuses on PROW infrastructure under County jurisdiction: curb ramps, sidewalks, and driveways. Future phases will address County buildings, parks, and programs.
  • Standards Used: The plan evaluates facilities against the current (2023) Public Right-of-Way Accessibility Guidelines (PROWAG) as best practice, anticipating eventual mandatory adoption.
  • Key Findings (Self-Evaluation):
    • Curb Ramps: Of 122 locations, 72% (88 ramps) are non-compliant with 2023 PROWAG.
    • Sidewalks: Of 3.39 total miles, 87% (2.95 miles) are non-compliant.
    • Driveways: Of 145 driveways along sidewalks, 96% are non-compliant.
    • Grading: Non-compliant ramps with Grade C (Very Poor) or D (Missing) are prioritized ahead of Grade A/B facilities.
  • ADA Coordination:
    • ADA/504 Coordinator: Shawn Frederick, Central Services Director.
    • PROW ADA Coordinator/Implementation Official: Eric Kuzma, Assistant Public Works Director.
  • Administrative Requirements Accomplished: The County has adopted a Public Notice of ADA Provisions, an ADA Complaint/Grievance Procedure, and an Accessible Pedestrian Signal and Pushbutton (APS) Policy.
  • Barrier Removal Priority: Highest priority is given to barrier removal identified by public complaints, followed by features with the worst conditions (Grade C/D). Cost-effective removal should be paired with Tri-Area Active Transportation Plan projects.
  • Existing RRFB Policy Flaw: The County notes a need to coordinate with WSDOT to install extension arms on RRFB pushbuttons at the SR 19/Rhody Dr/West Valley Rd crossing near Chimacum High School, to bring the pushbuttons within reach.

Financials

  • Total Estimated Cost for Barrier Removal (Current Scope): $15,327,925
    • Curb Ramps (88 units @ $18,500/unit): $1,628,000
    • Sidewalks (15,555 ft @ $635/ft avg.): $9,877,425
    • Driveways (139 units @ $27,500/unit): $3,822,500
  • Near Term (2025-2030) Budget for County Facilities: $0 (All current County funds are obligated to grant-funded projects on WSDOT facilities).
  • Funding Strategy: Barrier removal will primarily be tied to grant-funded projects (leveraging FHWA funds). General road funds are available for urgent requests for accommodation.
  • Cost of Compliance/Funding Eligibility: Demonstrating a transition plan is a prerequisite for receiving FHWA funds.

Alternatives

  • Long Term Strategy: The County should consider replacing non-compliant sidewalks and driveways on low-volume local roads with ADA-compliant asphalt shoulders (max 2% cross slope) due to limited resources.

Community Input

  • The draft plan was posted for public comment from December 17, 2024, through January 3, 2025. Direct community contact was made regarding the comment period with local organizations (Libraries, School Districts, Area Agency on Aging, etc.).

Timeline

  • December 17, 2024 – January 3, 2025: Public comment period on the Draft Plan.
  • Mid-January 2025 (anticipated): Final Plan returns to BOCC for adoption via resolution.
  • 2025-2030: Current 6-Year Transportation Improvement Plan (TIP) projects aimed at improving accessibility (e.g., Quilcene Complete Streets Phase 1).
  • Five-year intervals: Recommended schedule for reviewing and updating the plan.

Next Steps

  • Briefing discussion (no action required). The Final Plan is anticipated for adoption by the BOCC in mid-January 2025.

Sources

  • Eric Kuzma - Assistant Public Works Director/PROW ADA Coordinator
  • Shawn Frederick - Central Services Director/ADA/504 Coordinator
  • Transportation Solutions, Inc. - Consultant Team
  • WSDOT Local Agency Guidelines (LAG) Chapter 29
  • U.S. DOJ/DOT (cited for Safe Harbor and resurfacing rules)

Proposed 2025 Lodging Tax Grant Funding for Public Facilities District Seed Funding

Topic Summary

Jefferson County is requesting $20,000 in LTAC funds as seed funding for the incipient Public Facilities District (PFD) to fund a marketing study. This request is part of a larger proposed startup cost budget of $160,000 intended to enable the new PFD board to conduct public outreach, initiate a market study, and develop a potential ballot measure for funding a new aquatic facility, replacing the end-of-life Mountainview Pool. The PFD is viewed as a crucial mechanism for securing tourism infrastructure that could extend shoulder-season visitation.

Key Points

  • Recipient: Public Facilities District Seed Funding (PFD, UBI TBD).
  • Project Goal: Provide initial funding for the startup costs of a newly created countywide PFD focused on constructing an aquatic and wellness facility.
  • Rationale for LTAC Use: RCW 67.28.1816(1)(c) permits LTAC funds to support the operations and capital expenditures of tourism-related facilities owned by a PFD.
  • Aquatic Facility Context: The existing Mountainview Pool is nearing end-of-life (boiler/pump failure), and community efforts to replace it date back to 2014. The PFD approach was identified after a feasibility study determined the existing aquatic facility model needed operational optimization through tourism amenities.
  • Feasibility Review Findings (Susan Musselman LLC, April 2024):
    • The PFD will require start-up funding as it is unable to raise direct revenue until voter approval of taxation.
    • Costs related to the election process (communication/costs) must be covered prior to a ballot measure ($60,000 - $110,000 estimated placeholder).
    • The PFD needs funds for administration, insurance, staff, planning resources, and further studies before debt issuance.
  • Proposed PFD Facility: A countywide PFD for an aquatic facility in mid-county (near or in Port Hadlock Phase 1 sewer area), designed to include tourist amenities to mitigate the need for a subsidy and extend shoulder seasons.
  • Collaboration/Partnerships: The BOCC is committed to forming the PFD and seeding the board (5-7 members). Jefferson County will provide "considerable in-kind support." Partnerships include the non-profit Jefferson Aquatic Coalition (JAC) for surveying, the City of Port Townsend, and the Port Townsend School District.

Financials

  • Total LTAC Award Requested/Final Award: $20,000 (earmarked for MARKETING STUDY).
  • Total Proposed PFD Startup Budget (Jefferson County Proposal): $160,000
    • Formation Documents, Market Study, Insurance, Startup Costs, Travel, Election Costs: $110,000
    • Consultant or Staffing (Public Outreach/Design Development): $50,000
  • Feasibility Study (Healthier Together Center):
    • Estimated Capital Cost (Base Option): $37,182,810
    • Estimated Annual Operating Deficit (Base Option): -$434,091 (Requires $400,000 annual subsidy from City of Port Townsend, based on existing pool subsidy).
    • Proposed Funding Mix (Base Option): $17 million (fundraising/grants) + $20.1 million (PFD bonds).
    • Estimated PFD Sales Tax Revenue (0.2% on $805M sales base): $1,610,000 annually.

Alternatives

  • The original PFD plan focused on a facility in Port Townsend but was adjusted to mid-county location (Port Hadlock UGA) due to various reasons.
  • The PFD Board, once appointed, remains an independent municipal organization and "could choose to pursue a different plan."

Community Input

  • Jeffco Aquatic Coalition (JAC) is conducting a survey for tourists and residents to determine appropriate amenities and programming.

Timeline

  • April 3, 2024: Date of the Independent Financial Feasibility Review by Susan Musselman LLC.
  • 2025: Proposed year for PFD initiation and planning work.
  • November 2025: Proposed timeline for potential PFD funding ballot measure.

Next Steps

  • Board is recommended to Approve and sign the agreement.
  • The next phase of planning will focus on a market study using the LTAC funds to define economic impact metrics.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Greg Brotherton - County Commissioner (Contact Name on RFP)
  • Susan Musselman LLC - Provider of Independent Financial Feasibility Review (April 3, 2024).

Proposed 2025 Lodging Tax Grant Funding for Olympic Peninsula Gateway Visitor Information Center (OPGVIC)

Topic Summary

The Olympic Peninsula Gateway Visitor Information Center (OPGVIC) is seeking $140,500 in 2025 Lodging Tax funding to support its year-round visitor services and marketing. The VIC serves as a critical entry point to the entire Olympic Peninsula, operating 5-6 days a week, 9 am-4 pm, offering personalized visitor guidance and cross-promotional materials. The requested funds cover operational expenses including payroll, utilities, and extensive off-site marketing activities aligned with the Olympic Peninsula 5-Year Tourism Master Plan.

Key Points

  • Recipient: Olympic Peninsula Gateway Visitor Information Center (UBI 605 416 532).
  • Facility Role: Serves as a primary "Gateway" to the Olympic Peninsula, guiding visitors north (Quimper Peninsula), south (Hood Canal), or west (Clallam/West-End).
  • Services: Provides in-person support, distributes over 150 promotional brochures, maintains 24/7 outdoor access with QR codes/Wi-Fi, and manages digital messaging via www.olympicpeninsula.org and social media.
  • Operational Schedule (If funded): 6 days/week (Memorial Day – Labor Day), 5 days/week (rest of the year), 9 am to 4 pm.
  • Facility Maintenance: The County is responsible for maintenance and upkeep of the facility (building/utilities/repairs), though OPGVIC staff advocate for upkeep. The VIC has succeeded in obtaining painting and refinishing of the interior floors.
  • Marketing Focus: Includes print ($6,000 for Lodging Listing Getaway Guide), bulk mailing (6,800), and digital marketing (Web/Social Media Management: $5,000; MyOlympicPark digital campaign: $10,000).
  • 2024 Performance Metrics (Jan-Aug YTD):
    • Saw 5,380 visitors through the door as of Dec 2023.
    • On track for 6,250 – 6,750 on-site visitors/year in 2024.
    • Handled weekly average of 54 calls and emails for information.
    • Successfully demonstrated high-performing digital channels (MyOlympicPark digital campaign generated 15,246 pageviews on one article URL).
  • Target Audience: General traveling public on the whole Olympic Peninsula, specifically targeting promotional support for Jefferson and Clallam Counties.
  • Collaboration: Works closely with the Olympic Peninsula Tourism Commission (OPTC) by responding to travel writer FAM requests and providing leadership on OPTC sub-committees.

Financials

  • Total LTAC Award Requested/Final Award: $140,500
  • Proposed 2025 Income: $141,150 (including LTAC, donations, and sales).
  • Proposed 2025 Expense Breakdown:
    • Payroll Expenses (Management/Services): $84,550
    • Off-Site Marketing Expenses: $31,900 (Includes $25,000 for advertising/promotion)
    • On-Site Expenses (Bookkeeping, Repair, Supplies): $11,670
    • On-Site Utilities (Electric, Phone/Internet, Trash, Sani-Can): $12,180
  • Total Expenses: $140,300
  • 2024 Year-to-Date Financials (Jan-Aug):
    • Income: $71,168 (LTAC contributed $70,745, budgeted was $73,333).
    • Expense: $72,801 (Over budget by $1,871).
    • Net Operating Loss: $(1,696) (Budgeted surplus was $2,703).

Alternatives

  • The OPGVIC expressed concern over competing with other local VICs (Quilcene and Brinnon) operated by the North Hood Canal Chamber of Commerce (NHCCC), suggesting that the NHCCC proposed takeover of VIC operations should be rejected in favor of OPGVIC's continued, dedicated operation.

Community Input

  • The Jefferson County BOCC memo of 9/24/2024 recognized development of the Gateway VIC as a "top priority" for 2025 LTAC expenditures due to a prior "extended period of de-emphasizing this type of investment."

Timeline

  • January-December 2025: Term of the agreement.
  • Memorial Day – Labor Day (2025): Proposed 6 days/week operation.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Steve Shively - OPGVIC Contact Name
  • Olympic Peninsula Tourism Commission (OPTC) (Cited as partner in services measurement).
  • Olympic Peninsula Gateway Visitor Information Center Board of Directors (listed).

2025 Lodging Tax Grant Funding for Quilcene Historical Museum

Topic Summary

The Quilcene Historical Museum (QHM) is requesting $91,500 in 2025 Lodging Tax funds to support the operation and promotion of its facilities, including the museum, Worthington Park, and the restored Hamilton-Worthington House. The funding covers increased visitor conveniences, web/social media presence, event promotion (including weddings), and maintenance services. The museum relies heavily on LTAC funds to support its role as a key historical and cultural tourism destination in South County, frequently drawing out-of-county and international visitors.

Key Points

  • Recipient: Quilcene Historical Museum Association (UBI 601 333 689).
  • Facilities: Worthington Park, active museum, restored Victorian mansion (Hamilton-Worthington House, offering overnight lodging), and an outdoor performing arts theater.
  • Tourism Promotion Goals: To continue aggressive promotion of public and private events, targeting audiences outside Jefferson County to increase visitation and overnight stays. The museum is increasing its focus on online traffic and wedding promotion.
  • Event Success: The museum hosts events including the Bon Jon Pass Out gravel bike race (attracting out-of-state participants), the Tasting Gala, and the Quilcene Fiber Festival, noting that the latter is expected to "attract the greatest amount of business and visitors to Quilcene in 2024."
  • Event Revenue Diversification: The Hamilton-Worthington House is increasingly utilized for private events (weddings, parties) during the "off season" to offset operating costs. The museum is also extending its operation to be open during off-season months to meet the County's goal of increasing off-season tourism.
  • Visitation & Impact:
    • Estimated tourists served in 2024: Over 2,900.
    • Estimated tourists served in 2025: Over 5,000.
    • Over 50% of visitors come from beyond the County; this percentage rises significantly during peak events.
  • LTAC Emphasis: QHM is leveraging LTAC funds to increase online presence (social media, website update) and professional services (lawn services, maintenance).

Financials

  • Total LTAC Award Requested/Final Award: $91,500
  • Estimated 2025 Organizational Operating Budget (Total Income): $151,613.00 (Total Expense: $151,320, Net Income: $293).
  • Proposed LTAC Expense Breakdown (Total $91,500):
    • Visitor Promotion/Info/Conveniences: $11,450 (Includes $5,200 for PUD, $2,500 for Sanitation)
    • Cooperative Partnerships: $1,000
    • Web, Social Media, ISP, Phone: $10,900
    • Special Events Promotion & Marketing: $24,500
    • Professional Services/Projects (Lawn, Maintenance, Grant Writing, CPA, etc.): $41,350
    • Other Program Expenses: $1,100
    • Administration: $1,200 (Non-program office expenses, postage, printing)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Kevin J. Wooley - Treasurer, Quilcene Historical Museum
  • Quilcene Historical Museum Board (listed).

Proposed 2025 Lodging Tax Grant Funding for North Hood Canal Chamber of Commerce (NHCCC) VIS/VIC Operations

Topic Summary

The North Hood Canal Chamber of Commerce (NHCCC) is requesting $50,000 in LTAC funding for 2025, which represents a revised proposal from their original request of $212,000. The original proposal outlined a plan to consolidate Visitor Information Services (VIS) into a new hybrid digital model housed at the Gateway Visitor Center (GVIC). This initiative, titled "A Gateway from VIC to VIS," aims to professionalize and modernize visitor engagement through a new web platform, video kiosks, and a consolidated staffing model, minimizing reliance on physical VICs elsewhere in the region. The revised award of $50,000 from the LTAC is specifically designated for WAGES.

Key Points

  • Recipient: North Hood Canal Chamber of Commerce (NHCCC) (UBI number 601 509 470).
  • Core Proposal (Original $212k request, context for $50k award): Reimagining VICs as a Visitor Information System (VIS) focused on tech, data collection, and centralizing in-person services at the Gateway VIC.
  • Digital Infrastructure Proposed: Develop a web platform for kiosk, mobile, and smartphone display ($20,000); set up two video kiosks and a professional call center at GVIC ($22,500); and develop a strategic chatbot.
  • Visitor Center Consolidation: Proposes consolidating Quilcene, Brinnon, and Gateway VICs into a single model operated at the Gateway Visitor Center, citing lack of "positive return on investment" for in-person operations at the Quilcene Ranger Station.
  • Staffing Goal: Implement $50,000 for executive wages to hire a 0.5 FTE Executive Director to implement the new VIS plan or subcontract services. A goal is set to pay VIC customer service staff a minimum of $20/hour, aiming for $25/hour.
  • Tourism Benefits: The new model is intended to capture relevant analytics for the TCC to improve destination marketing, offer direct marketing options for chamber members, and improve connections between visitors and local businesses (lodging, dining).
  • Total Original Budget Proposed for NHCCC: $212,000, covering NHCCC operations, GVIC operations, and absorption of the former Tourism Coordinating Council (TCC) Designated Marketing Organization (DMO) duties.

Financials

  • Total LTAC Award Requested: $212,000 (Original Request for VIS Model).
  • Final LTAC Award: $50,000 (Specifically noted for WAGES, as per Exhibit A documentation).
  • Proposed Expense Breakdown (Original Combined Request $212k):
    • NHCCC (Wages, Admin, etc.): $50,000
    • TCC - DMO duties (Advertising, Memberships): $16,000
    • Gateway (VIC Operations/Wages/Capital): $146,000
  • 2024 YTD Financial Status (Jan-Sept): The NHCCC shows a Net Operating Loss of $(9,944.60) through September 2024.

Alternatives

  • The original proposal serves as an alternative to the traditional Visitor Center model, pivoting to a technology-driven, consolidated VIS model. The NHCCC aims to absorb TCC's DMO functions, a function historically budgeted at $300,000 for 2024.

Community Input

  • Letter of support from Corina Rendón, Officer for Olympic National Forest, commending the NHCCC's innovative proposal to use modern technology for visitor information services.

Timeline

  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Dan Ventura - President, North Hood Canal Chamber of Commerce
  • Corina Rendón - Community Engagement + Public Affairs Staff Officer, Olympic National Forest (Letter of Support)

Proposed 2025 Lodging Tax Grant Funding for Jefferson County Farmers Market (Chimacum)

Topic Summary

Jefferson County Farmers Markets (JCFM) is requesting $24,214 in Lodging Tax funds for 2025 to promote the Chimacum Farmers Market (CFM) to tourists. The CFM, operational June through October on Sundays, has experienced significant growth (40+ vendors in 2024) attributed partially to prior LTAC support for regional promotions. Funds will support advertising in the Seattle Area (digital/print), social media promotion, racks cards, live music, and staff time for tourism tracking.

Key Points

  • Recipient: Jefferson County Farmers Markets (UBI 601 568 972), specifically for the Chimacum Farmers Market (CFM).
  • Event Schedule: Sundays, 10 am–2 pm, June through October (22 weeks).
  • Goal: To attract tourists by promoting the CFM as an agricultural, food, and arts destination, driving economic activity that extends to Jefferson County lodging and businesses.
  • Market Growth: Vendor participation has increased to over 40 businesses, leading to a projected 20% increase in sales by participating businesses in 2024 compared to 2023.
  • Tourism Reach: Estimated 10,500 shoppers in 2024; approximately 50% live more than 50 miles away (about 5,250 tourists).
  • Economic Impact Projection: The CFM estimates an economic benefit to lodging establishments of at least $210,000 annually (based on 1,050 lodging guests staying at $200/person).
  • Marketing Strategy: Combines print advertising (e.g., Waterside Magazine distributed on WA ferries, rack cards in lodging), major digital ad campaigns (Seattle Times, Seattle Stranger), and local promotion (Olympic Culinary Loop, co-promoting with Port Townsend Market).
  • Measurement: Effectiveness is tracked via annual vendor input, weekly shopper counts, and monthly "dot surveys" to gauge origins and lodging usage (20% of CFM shoppers surveyed stayed at local lodging or camping).

Financials

  • Total LTAC Award Requested/Final Award: $24,214
  • LTAC Proposed Expense Breakdown:
    • Media Advertising (Leader, PON, Waterside Mag, Seattle Times/Stranger): $10,800
    • Video Production: $3,500
    • Rack Cards: $1,500
    • Live Music Fund: $4,400
    • Staff/Admin (customer tracking, oversight, payroll tax): $3,203.20
    • Kids' Activities: $375
  • Total Project Revenue Budget (including LTAC and other sources): $54,810 (Note: This combines LTAC request and $35,744.80 from other grant/in-kind funding, including a USDA grant).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January-December 2025: Term of the agreement.
  • June–October 2025: Chimacum Farmers Market operation season.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator
  • Amanda Milholland - Executive Director, Jefferson County Farmers Markets
  • USDA Farmers Market Promotion Program Grant (cited funding source until 9/2025).

2024 4th Quarter Budget Appropriations/Extensions

Topic Summary

Jefferson County is conducting a public hearing regarding the proposed 4th Quarter 2024 Budget Appropriations/Extensions for various departments, totaling $1,382,406 in increased expenditures. These unscheduled budget changes are necessary to address unanticipated revenues (primarily grants and transfers) and expenditures, covering needs like retroactive salary payments (due to union contracts), grant match requirements, high maintenance fees, and capital project shortfalls.

Key Points

  • Regulatory Requirement: RCW 36.40.140 mandates a public hearing prior to adopting supplemental budget appropriations.
  • General Fund (001) Impacts ($541,847 Expense):
    • Auditor: Requires $55,000 for salaries, benefits, and training, due to adding a third payroll position and training/exam costs for the Payroll Manager.
    • Community Services: Requires $50,000 for the Jefferson County Fair due to late billing for 2023 expenditures impacting the 2024 budget.
    • Sheriff (180): Requires $100,820 (partially offset by $49,406 in new revenue) for grants (RSAT), Inmate Medical Sensors (reimbursed by WCRP), and replacement portable radios.
    • Prosecuting Attorney (150): Requires $26,027 for Capital expenditures (Karpel), travel, and trial-related expenditures.
    • Operating Transfers (261): Requires $300,000 transfer to the Community Development Fund (DCD) due to DCD's critical cash flow issues.
  • Other Funds – Major Increases ($840,559 Expense):
    • Public Health (127): Requires multiple increases totaling $273,207 for Operating Supplies (for workforce development, homelessness, harm reduction), Insurance (General Liability), and Refunds (prepaid/unused FPHS funds).
    • Water Quality (128): Requires $165,000 for unanticipated professional services related to the Hoh River Lindner/Dosewallips Wolcott habitat/flood resiliency projects.
    • Capital Projects (302/304): A $250,000 transfer is approved from the Capital Improvement Fund (302) to the HJ Carroll Park - JUMP Fund (304), funded by grant but requiring interim cash flow for reimbursement.
    • Information Services (506) & Construction/Renovation (301): Total of $132,500 needed, largely for retroactive wage payments and wage scale increases due to a new Central Services Teamsters Collective Bargaining Agreement (CBA) ratified in October.

Financials

  • Total Revenue (All Funds): $609,406 (One-time, primarily transfers and grants).
  • Total Expenditure (All Funds): $1,382,406 (One-time).
  • Specific Fund Increases:
    • Auditor O&M (105): $3,500 for maintenance fees (Tyler Technologies recording software).
    • Mental Health (130): $12,352 needed for the additional 25% match for the RSAT grant increase.
    • Community Development (143): Receives a $300,000 transfer from the General Fund.
    • Brinnon Flood Zone (186): $4,000 for professional services (Grant match for Public Health RCO grant).

Alternatives

  • None specified.

Community Input

  • Hearing scheduled for December 23, 2024, at 9:45 a.m.

Timeline

  • December 11 & 18, 2024: Public notice published in the Port Townsend Leader.
  • December 23, 2024: Public hearing and decision date.

Next Steps

  • Board is recommended to hear public testimony and adopt a resolution approving the 4th quarter supplemental budget appropriations.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager
  • Various Department Heads (Auditor, Emergency Management, Community Services, Prosecutor, JCSO, Public Health, Public Works, Central Services).

Continuation of Laundry Voucher Program (Mom's Laundromat)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval of Amendment 2 to the Professional Services Agreement with Mom's Laundromat to provide laundry services for the Harm Reduction Homelessness Laundry Voucher Program. This amendment adds $4,000 in funding to the existing agreement to cover increased costs and extends the program's service term through June 30, 2025.

Key Points

  • Contractor: Mom's Laundromat (Jorge Nolasco, Owner).
  • Program: Harm Reduction Homelessness Laundry Voucher Program.
  • Service Provided: Contractor redeems vouchers for one wash/dry/laundry detergent for unhoused individuals.
  • Funding Source: Fully funded by Foundational Public Health Services funding (State of Washington, Environmental Public Health, Homelessness funding).
  • Prior Amendments (Amendment 1): Extended the term from 2024 to June 30, 2025, and added $6,000 to the original amount. The total initial amount and Amendment 1 equaled $12,000 ($6,000 original + $6,000 Amendment 1).

Financials

  • Additional Amount (Amendment 2): $4,000.00
  • Total Amended Contract Value: $16,000.00 (Implicit: $6,000 Original + $6,000 Amendment 1 + $4,000 Amendment 2).
  • Funding Fund: Fund 127 (Public Health).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • February 20, 2024: Original Agreement commenced.
  • June 30, 2025: New effective termination date (extended from Dec 2024 by Amendment 1).
  • December 23, 2024: Date of Amendment 2 BOCC approval request.

Next Steps

  • JCPH Management recommends approving Amendment 2 of the Professional Services Agreement.

Sources

  • Pinky Mingo - Environmental Health Director
  • Denise Banker - Community Health Manager
  • Apple Martine - Director (Role not specified, potentially Public Health Director)
  • Jorge Nolasco - Owner, Mom's Laundromat

2025 Lodging Tax Grant Funding for Olympic Peninsula Visitor Bureau (OPTC)

Topic Summary

The Olympic Peninsula Visitor Bureau (doing business as Olympic Peninsula Tourism Council or OPTC) is requesting $109,500 in 2025 Lodging Tax funding. The LTAC recommended fully funding their proposal, though the specific services to be performed under this agreement are not detailed in the exhibit beyond the total amount awarded. OPTC performs Designated Marketing Organization (DMO) functions, promoting tourism across the region.

Key Points

  • Recipient: Olympic Peninsula Visitor Bureau dba Olympic Peninsula Tourism Council (OPTC).
  • Purpose: Promotion of tourism in unincorporated Jefferson County.
  • LTAC History: The total request was fully funded by the LTAC recommendation (see Minutes, December 9, 2024).

Financials

  • Total LTAC Award Requested/Final Award: $109,500
  • Funding Source: Hotel Motel (Lodging Tax) Fund, approved by BOCC on December 9, 2024 (Fund #125).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Adiel McKnight - Executive Assistant
  • Mark McCauley - County Administrator

Proposed 2025 Lodging Tax Grant Funding for Jefferson County Historical Society (JCHS) Staff Support

Topic Summary

The Jefferson County Historical Society (JCHS) is requesting $84,550 in 2025 Lodging Tax funds to partially cover the salaries of a Programs Manager and a Marketing Director. JCHS manages three sites, including the Jefferson Museum of Art + History, and is the only interdisciplinary museum with paid staff in the county. JCHS focuses on arts and heritage tourism, promoting visitation through multiple digital platforms and an exclusive annual tour contract with American Cruise Lines, aiming to attract out-of-county visitors and promote overnight stays.

Key Points

  • Recipient: Jefferson County Historical Society (UBI 161 001 597).
  • Mission: Supports heritage tourism by managing historical sites (Rothschild House, museum, Research Center) and promoting arts and heritage.
  • LTAC History: JCHS staff positions were historically funded by the County General Fund until the creation of the Lodging Tax, after which staff support shifted to LTAC funding (JCC section 3.25.040 cited).
  • Tourism Impact: Cultural/heritage activities are highly popular with tourists (76% of U.S. leisure travelers participate, per American Alliance for Museums report). JCHS reports 65%-80% of its visitors during peak season are tourists.
  • Visitation: Estimated 13,000 total people served in 2024; estimated 8,450 tourists served in 2024. Projected tourist numbers remain stable at 8,450 for 2025 due to planned capital improvements at the Museum of Art + History.
  • Marketing/Programs: Includes digital platforms, local media, flyers/rack cards (distributed to area hotels), walking tours, and an exclusive annual tour contract with American Cruise Lines (April-October).

Financials

  • Total LTAC Award Requested/Final Award: $84,550
  • Proposed LTAC Allocation Breakdown (Total $84,552):
    • Programs Manager (0.75 FTE @ $27.00/hour): $42,120
    • Marketing Director (0.60 FTE @ $34.00/hour): $42,432
  • Estimated 2025 Organizational Operating Budget (Total Org): $675,000 (JCHS RFP).
  • 2024 Q1-Q3 Financial Status (Jan-Sept, All Funds):
    • Total Revenue: $363,578.53 (Budgeted: $217,125.09; $146,453.44 over budget).
    • Total Expenses: $176,462.57 (Budgeted: $152,547.47; $23,835.10 over budget).
    • Net Operating Revenue: $189,328.38 (Budgeted: $64,577.62; $124,750.76 over budget).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Rothschild House: Open May–September annually.
  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Tara McCauley - Executive Director, Jefferson County Historical Society
  • JCHS Board members (listed).

Proposed 2025 Lodging Tax Grant Funding for Wooden Boat Foundation (Wooden Boat Festival)

Topic Summary

The Wooden Boat Foundation (WBF) is requesting $45,000 in 2025 Lodging Tax funding primarily to establish new systems and market expanded affordable accommodation options for the annual Wooden Boat Festival (September 5-7, 2025). This initiative involves a partnership with Fort Worden Hospitality to make previously unavailable dormitory rooms accessible to attendees, addressing a chronic issue of limited hotel capacity and high prices during peak season. Funds are targeted at reservation infrastructure, broad advertising (print, radio, digital), and providing transportation options.

Key Points

  • Recipient: Wooden Boat Foundation (UBI 600 327 090).
  • Event: Wooden Boat Festival (WBF).
  • Date: September 5-7, 2025.
  • Problem Addressed: Local hotels routinely fill up during WBF, leading to high prices that restrict attendance by volunteers, tradespeople, and families ("lifeblood" of WBF).
  • New Initiative: Partnership with Fort Worden Hospitality to open 60-80 dormitory rooms for WBF, increasing overnight inventory. This concept was successfully piloted in 2024.
  • LTAC Funded Services: Funds will be used for:
    • Infrastructure: Establish reservation system/infrastructure, staff time for digital content creation.
    • Promotion: Paid promotions targeting out-of-towners via social media, print advertising (WoodenBoat Magazine, WA State Ferries rack cards), KUOW public radio underwriting (Skagit to Thurston coverage), and Cascade PBS (digital/TV ads).
    • Logistics: Allowance for contract van/minibus transportation between Fort Worden, Park & Ride, and the Festival.
  • Target Audience: Attendees, volunteers, tradespeople, families, and retirees, particularly those from Seattle and Tacoma seeking affordable overnight accommodations.
  • Visitation/Impact Projections:
    • Estimated 2024 attendance: 13,000.
    • Estimated 2025 attendance target: 13,500 (5% increase).
    • Estimated 65% of attendees travel more than 50 miles away (~8,775 visitors).
    • Projected economic impact (average $266 per-person trip spend): $2,334,150.
  • Organizational Expertise: WBF leverages its "deep connection to the global maritime community," experience coordinating complex logistics (600+ volunteers), and hospitality expertise from operating the Swan Hotel.

Financials

  • Total LTAC Award Requested/Final Award: $45,000
  • Proposed LTAC Allocation Breakdown:
    • Transportation Allowance (van/minibus): $15,000
    • Print/Digital Advertising (I-5 corridor, mags): $15,500
    • KUOW Radio/Cascade PBS Advertising: $4,000
    • Reservation System/Webpages Development: $7,300 (Staff time, software)
    • Seattle posting campaign: $500
  • 2024 YTD Financial Status (Jan-Aug): WBF reported a significant Net Operating Loss of ($214,008).

Alternatives

  • None specified regarding the core event, but the new partnership offers an alternative to the highly priced/limited hotel inventory.

Community Input

  • None specified.

Timeline

  • September 5-7, 2025: Wooden Boat Festival Dates.
  • December 2024 – February 2025: Establish reservation system, webpages.
  • April 2025 – August 2025: Main promotional campaigns.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Katie Oman, COO - Wooden Boat Foundation
  • Fort Worden Hospitality (Partner for new accommodations).
  • Local media outlets (KUOW, Cascade PBS, WoodenBoat Magazine).

Proposed 2025 Lodging Tax Grant Funding for Peninsula Trails Coalition (PTC)

Topic Summary

The Peninsula Trails Coalition (PTC) is requesting $35,700 in 2025 Lodging Tax funds to enhance visitor experience along the Olympic Discovery Trail (ODT) and Larry Scott segment. The funding supports capital projects like the Hall Baetz Viewpoint (Phase 2), acquisition of maintenance equipment, and critically, assumes responsibility from the County for maintaining and expanding ADA-compliant portable restrooms (sanicans) along major trailheads in Jefferson County.

Key Points

  • Recipient: Peninsula Trails Coalition (UBI 602 071 631).
  • Core Activity: Development, maintenance, and promotion of the ODT/Larry Scott Trail as a catalyst for rural economic development and tourism.
  • Tourism Impact (2023 Data):
    • 284,000 total users on ODT sections in Jefferson County.
    • Estimated 30% of users come from >50 miles away.
    • Estimated 15,525 paid lodging nights generated in 2023 (likely 16,500+ in 2025).
  • Project 1: Hall Baetz Viewpoint (HBV) Phase 2 ($20,000): A new trail-oriented tourist facility located at the junction of Highway 20 and 101, serving as a key locus for trail connections and viewing spots. Phase 2 funding covers remaining needs: revegetation, fencing, safety features, and signage.
  • Collaboration (HBV): PTC highlights extraordinary partnerships, including the Jefferson Land Trust (landowner), Jamestown S’Klallam Tribe (design/donated services), and local non-profits for materials/labor.
  • Project 2: Sanicans/Restrooms ($13,500): PTC proposes taking over the operational and maintenance costs of portable restrooms (sanicans) along trailheads (Port of Port Townsend, Cape George, Milo Curry) and adding two more locations (Discovery Bay, Gardiner Community Center). This is deemed a critical tourism-related facility for public health and safety.
  • Project 3: Equipment Needs ($2,200): Funding requested for rental maintenance equipment ($1,200) and purchasing a Stihl weed whacker ($1,000) for Larry Scott Trail maintenance.

Financials

  • Total LTAC Award Requested/Final Award: $35,700
  • Proposed Expense Allocation:
    • Hall Baetz Viewpoint Phase 2: $20,000 (Site revegetation, fencing, safety, signage: $5,000 each)
    • Sanicans County-wide (Operation/Maintenance/Addition): $13,500
    • Rental of maintenance equipment: $1,200
    • Stihl weed whacker: $1,000
  • Estimated 2025 Organizational Operating Budget (Total Org): $408,929 (Total 2025 estimated income is $399,800, leading to a projected deficit of $25,974).
  • Sanican Cost Detail: Each sanican costs $2,700/year ($2,300/year + $400/month service fee, serviced twice a week).

Alternatives

  • None specified.

Community Input

  • Letter of support from Eric Kuzma, Deputy Public Works Director, confirms JCPW support for PTC assuming portable restroom maintenance/operation responsibilities.
  • The PS2P collaborative secured a $16.3 million federal RAISE grant to plan/design 200 miles of trail through 14 jurisdictions, showcasing PTC’s regional leadership.

Timeline

  • Year-round implementation.
  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Jeffrey R Bohman - President, Peninsula Trails Coalition
  • Eric Kuzma - Deputy Public Works Director, Jefferson County Public Works (Letter of Support).
  • James, Rich; Little, Jeni; Mantell, Jim; Mount, Merrily; Petersen, Bob; Sarles, Judy; Stevenson, Andy; Taylor, Gordon; Whitlow, Jan; Willott, Don (listed as Directors from Jefferson County).
  • Jamestown S’Klallam Tribe, Lower Elwha Klallam Tribe, North Olympic Salmon Coalition, and WSU Extension (cited as partners).

Proposed 2025 Lodging Tax Grant Funding for Quimper Events Collective (QEC)

Topic Summary

Quimper Events Collective (QEC), a non-profit business association of event professionals, is requesting $28,500 in 2025 LTAC funds. The core goal is to generate tourism, particularly during the shoulder season, by hosting the Jefferson County Wedding Expo (March 1-2, 2025). The funds are designated for targeted advertising outside the county (print/digital), planning the expo, and networking with Seattle-area event planners to increase destination weddings in the region.

Key Points

  • Recipient: Quimper Events Collective (QEC) (UBI 605 305 564), a 501(c)6 business association.
  • Core Event: Jefferson County Wedding Expo (March 1-2, 2025) at Chimacum School Gymnasium and Commons.
  • Goal: Drive tourism during the shoulder season (late winter) by targeting newly engaged couples, event planners, and out-of-town visitors interested in destination weddings.
  • Marketing Strategy: Focused on the "Closer Than You Think" campaign (digital/print ads along the I-5 corridor into Oregon), highlighting local amenities and services. The event will synchronize with "wedding expo season" in Seattle/Kitsap/Clallam.
  • Events:
    • Saturday Expo: Vendor booths and networking at Chimacum Gym/Commons.
    • Sunday Brunch: Regional Networking Brunch targeted at Seattle-area event planners to foster collaborations and promote Jefferson County event services.
    • Venue Open Houses: Local venues will hold self-guided open houses on Sunday.
  • Collaboration/Partnership: The QEC successfully received a grant recommendation of $4,000 from the Port Townsend LTAC to support this expo. QEC's board includes members from prominent tourist hospitality organizations (The Resort at Port Ludlow, Fort Worden Hospitality).
  • Economic Impact Projection: Estimated potential for tens of thousands of dollars in spending in the shoulder season by attracting tourists who may not otherwise visit in March. It is intended to increase overnight stays, particularly for the Expo weekend.
  • Measurement: Tracking online metrics (website visits/clicks on accommodations), conducting attendee surveys, collecting vendor feedback, and monitoring lodging partner reports on room nights booked using promotional offers.

Financials

  • Total LTAC Award Requested/Final Award: $28,500
  • Proposed Expense Allocation ($28,500 total):
    • General Year-Round Promotion: $10,700 (Advertising, Social Media, Graphics)
    • Jefferson County Wedding Expo Expenses: $17,800 (Facility Rental, Print/Digital Advertising, Booth Fees, Collateral, Event Materials, Networking Brunch costs).
  • Other Committed Revenue: $4,000 (PT LTAC grant recommendation) + $17,800 (Total Project Revenue Budget listed on RFP, likely membership/other grants).
  • Estimated 2025 Organizational Operating Budget (Total Org): $37,9595 (Typographical error presumed for the large number).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 1-2, 2025: Jefferson County Wedding Expo and Open House Tours.
  • December 2024 - February 2025: Peak marketing period for the Expo.
  • January-December 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Jessie Short - Secretary (Signing authority on RFP)
  • Quimper Events Collective Board of Directors (listed, includes representation from Port Ludlow, Fort Worden Hospitality, etc.).

Proposed 2025 Lodging Tax Grant Funding for Forks Chamber of Commerce

Topic Summary

The Forks Chamber of Commerce is requesting $61,297 in 2025 Lodging Tax funding. The funds are earmarked to provide essential tourism services for unincorporated West Jefferson County, including staffing for the Kalaloch Visitor Center (ONP) and the Forks Visitor Information Center, along with regional tourism marketing. The Chamber emphasizes its vital role as the only year-round VIC on the West End and its successful track record in driving tourism, particularly due to the "Twilight" phenomenon and outdoor recreation appeal.

Key Points

  • Recipient: Forks Chamber of Commerce (UBI 602 909 174).
  • Service Area: West Jefferson and West Clallam Counties.
  • Unique Role on West End: Operates the only year-round, open-daily Visitor Information Center (VIC) in the area.
  • Current Tourism Success: The VIC is on track for its busiest year on record in 2024, attracting a broad international audience encompassing families, outdoor enthusiasts, and "Twilight" fans.
  • Services Provided in West Jefferson County: Staffing the ONP Kalaloch Visitor Center (May-September, 5-7 days/week) and supporting mailing/distribution there.
  • Staffing (Total):
    • ONP Kalaloch VC Staffing: $20,350
    • Forks VIC Staffing: $31,447 (1,716 hours/year at $16.66/hr + 10% tax).
  • Tourism Marketing: $9,000 budgeted for co-op marketing (OPTC), Washington State Visitor Guide, and diverse media (social, print, TV, bus ads).
  • Measurement: Effectiveness measured by lodging tax revenue, VIC visitor counts (expected >97,500 sign-ins in 2024), and lodging occupancy rates (predicted high off-season occupancy).

Financials

  • Total LTAC Award Requested/Final Award: $61,297
  • Proposed LTAC Expense Allocation ($61,297):
    • ONP Kalaloch VC Staff: $20,350
    • Mailing & Distribution: $500
    • Forks VIC Staffing: $31,447
    • Tourism Marketing: $9,000
  • City of Forks Hotel-Motel Tax Revenue: Increased from $83,866 in 2003 to $528,455 in 2023.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • May – September 2025: Peak season staffing for Kalaloch Visitor Center.
  • January 1 – December 31, 2025: Term of the agreement.
  • December 9, 2024: BOCC approved LTAC funding.

Next Steps

  • Board is recommended to Approve and sign the agreement.

Sources

  • Lissy Andros - Executive Director, Forks Chamber of Commerce
  • Forks Chamber Board of Directors (listed).
  • Olympic Peninsula Tourism Commission, Friends of Olympic National Park (Collaborators).

Agreement to Extend Juvenile Detention Services Contract with Kitsap County

Topic Summary

Jefferson County Juvenile and Family Services is seeking to extend its Interlocal Agreement (ILA) with Kitsap County for the provision of juvenile detention facilities through December 31, 2025, with no change in the current bed rate of $150 per day as needed. This agreement ensures safe and stable detention space for Jefferson County youth who are alleged or adjudicated offenders, providing necessary services like mental health care and education.

Key Points

  • Contractor: Kitsap County Juvenile Detention Facility (Kitsap Youth Center).
  • Service: Provision of juvenile detention facilities and related services (education, medical, mental health) for Jefferson County youth.
  • Needs: Jefferson County does not have sufficient facilities for juvenile confinement.
  • Terms: Services are provided on a space-available, as-needed basis. The maximum confinement period is 30 days unless otherwise agreed. Juveniles exceeding age 18 may be confined up to age 21 with prior written request.
  • Bed-Day Rate: $150.00 per bed-day (unchanged).
  • Transportation/Security: Jefferson County is responsible for all transportation (delivery/pickup). If Kitsap County provides transportation/security (e.g., during hospitalization), Jefferson County reimburses costs (currently $40.14/officer/hour plus IRS mileage).
  • Health Care: Kitsap provides routine medical services at no additional charge. Jefferson County reimburses Kitsap for all costs associated with "Additional Health Care Services" (emergency, prescriptions, specialized treatment).

Financials

  • Current Bed-Day Rate: $150.00 per bed-day.
  • Estimated Expenditure (2024 Budget): Up to $55,000 (Fiscal impact noted as included in the budget).
  • Annual Rate Increase Provision: The contract formula dictates an annual rate increase based on 100% of the CPI-U for Seattle-Tacoma-Bellevue, capped at 6% of the prior year's rate.

Alternatives

  • N/A.

Community Input

  • None specified.

Timeline

  • January 1, 2024: Original contract effective date (KC-064-24).
  • December 31, 2024: Contract termination date.
  • January 1, 2025 – December 31, 2025: Extended term, subject to mutual agreement (part of the maximum three-year extension period).

Next Steps

  • Board is recommended to approve and execute the amendment, extending the agreement through 2025.

Sources

  • Shannon Burns - Juvenile Court Administrator (Jefferson County)
  • Michael S. Merringer - Director, Kitsap County Juvenile and Family Court Services

Amendment 2 to Dosewallips River Habitat Restoration Design Agreement

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for Amendment 2 to its professional services agreement with Natural Systems Design (NSD) for the Dosewallips River Habitat Restoration Design. The amendment extends the contract term until December 31, 2024, with no additional expenditure, to allow NSD to complete preliminary designs and permitting for restoration actions supporting threatened salmon habitat.

Key Points

  • Contractor: Natural Systems Design (NSD).
  • Project Scope: Developing designs for high-value habitat restoration for threatened salmon (Hood Canal Summer Chum and Mid Hood Canal Chinook) in two reaches of the Dosewallips River: Rocky Brook to Jupiter Bridge Reach and Powerlines Reach.
  • Purpose of Extension: To allow completion of services under the existing scope, primarily involving preliminary design development and submittal of construction permits in the Powerlines Reach, and a Resiliency Plan for the Rocky Brook Reach.
  • Prior Amendment (Amendment 1): Increased the contract total by $27,500 to $472,387.00 to fund LiDAR acquisition for the Powerlines Reach (replacing some field survey work) and increased hours for stakeholder outreach in the Rocky Brook Reach.

Financials

  • Total Contract Amount (Unchanged): $472,387.00
  • Additional Expenditure (Amendment 2): $0
  • Funding Source: RCO SRFB (Recreation and Conservation Office Washington Salmon Recovery Funding Board).
  • Funding Fund: Fund 128 (Water Quality).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • April 1, 2023: Original agreement commencement.
  • November 30, 2024: Original termination date (extended by Amendment 2).
  • December 31, 2024: New termination date.

Next Steps

  • JCPH Management recommends BOCC approval of Amendment 2 to extend the agreement.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator (Public Health)
  • Leif Embertson - President, Natural Systems Design

Collective Bargaining Agreement for Sheriff's Office Command Staff

Topic Summary

The County and Teamsters Local Union No. 589 have negotiated a new Collective Bargaining Agreement (CBA) for the Jefferson County Sheriff’s Office Commissioned Command Staff (Sergeant and above), effective January 1, 2025, through December 31, 2027. The agreement includes a phased general wage increase of 12% over three years, significant changes to the wage table structure (dropping steps and adding new ones), enhanced benefits in health care (transferring to Teamsters Welfare Trust), and adjustments to longevity pay and other compensation terms.

Key Points

  • Parties: Jefferson County Sheriff’s Office and Teamsters Local Union No. 589.
  • Term: January 1, 2025, through December 31, 2027.
  • Scope: Commissioned Command Staff (Sergeant and above).
  • Wage Table Restructuring (Effective 1/1/2025):
    • Drops the first two old steps (Entry and A).
    • Renumbers Old Steps B-F to New Steps Entry-D.
    • Adds New Steps E and F.
    • Employees moved to New Steps B, C, D, or E receive a one-step advancement.
  • New Benefit Structure: Abolishes previous Vacation (Article 19) and Sick Leave (Article 20) and implements an alternative PTO system (Appendix C).
  • Call Back Pay: Minimum compensation increases from two hours to three hours (work or pay) at the overtime rate. Court time on off-hours is considered call back.
  • Overtime for Call Back: Call back time on a Holiday that is a scheduled day off pays double time for hours worked, plus regular holiday pay (for 8 hours). Hours beyond the regular shift pay double time.
  • Comp-Time: Effective 1/1/2025, all overtime will be paid by warrant, and comp-time accrual will be discontinued.
  • Uniform Allowance: Increases from $1,000 to $1,400 for regular deputies and $500 to $700 for detectives (part-time uniform use).
  • Deferred Compensation: Employer matches employee contributions up to 1.0% of monthly base wage (replacing a flat amount).
  • Health/Welfare: Shifts to Washington Teamsters Welfare Trust Plan B, Dental Trust Plan B, and Teamsters Vision Care Trust.
  • Retiree's Health and Welfare: Effective 1/1/2025, the Employer pays $175.00 monthly into the Retirees Welfare Trust (Plan RWT-Plus XL).

Financials

  • General Wage Increase Schedule:
    • January 1, 2025: 8%
    • January 1, 2026: 2%
    • January 1, 2027: 2%
  • Holiday Pay: Adds Juneteenth (June 19th) as a paid holiday, increasing the total holiday/vacation hours by eight (eight hours is the equivalent of one full day).
  • Longevity Pay (Effective 1/2025): Increased amounts ranging from $800 (5 years) to $3,400 (30 years, an increase from $2,800).
  • Cost-Sharing (Health/Welfare): Employer pays 85% of benefits/employee pays 15% (maintained).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025: Agreement effective date (except where specific provisions specify otherwise).
  • December 31, 2027: Agreement termination date.
  • December 11, 2024: Agreement ratified by employees.

Next Steps

  • Board is recommended to Approve and sign the Collective Bargaining Agreement and the Subscription Agreements.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamsters Local No. 589

Public Facilities District for New Aquatic Facility (Discussion)

Topic Summary

The Board is discussing the creation of a Public Facilities District (PFD) to fund a new aquatic facility, following a presentation by Jefferson Aquatic Coalition (JAC) President Diane McDade. JAC has secured private funding and will conduct a public survey to assess tax support. This discussion follows motions in the December 9, 2024 minutes to implement a resolution creating a PFD.

Key Points

  • PFD Status: A resolution creating the PFD per RCW 36.100 was moved and adopted by the BOCC on December 9, 2024 (unanimous vote).
  • Support: The Port of Port Townsend, City of Port Townsend, and school districts reportedly support the PFD formation.
  • Funding Strategy: The next step involves a public vote on funding. JAC has commitments for private funding (in excess of $100,000) and will conduct a public survey to gauge support for taxation and identify preferred amenities.
  • Feasibility: Discussion confirms that the public vote is the immediate next step for funding.

Financials

  • Private Commitments: Commitments in excess of $100,000 secured by JAC for the project.

Alternatives

  • None mentioned in the minutes excerpt regarding the decision to form the PFD.

Community Input

  • JAC President Diane McDade was present for direct discussion with the Board, providing background on the process and survey preparation.
  • Six members of the public provided comments prior to the BOCC voting to draft the implementing resolution.

Timeline

  • October 7, 2024: Attorney General's opinion issued regarding coroner law changes (Context for the PFD discussion is unclear, but included in the same request packet).
  • December 9, 2024: BOCC unanimously voted to direct the Civil Prosecuting Attorney’s Office to draft an implementing resolution creating a PFD.

Next Steps

  • The Civil Prosecuting Attorney’s Office was directed to draft an implementing resolution creating the PFD.

Sources

  • Diane McDade - President, Jefferson Aquatic Coalition (JAC)
  • Commissioner Greg Brotherton
  • Chief Civil Deputy Prosecuting Attorney Philip Hunsucker

Adoption of Ordinance Establishing Separate Office of the Coroner

Topic Summary

The Board is holding a hearing to consider adopting an Ordinance that establishes a separate Office of the Coroner for Jefferson County and provides authority for the BOCC to appoint a non-lawyer for the position. This action is mandated by state law changes effective January 1, 2025, which prohibit the Prosecuting Attorney from continuing to serve as ex officio coroner. The ordinance is intended to create the most cost-effective and immediate solution for death investigation services in the county.

Key Points

  • Legal Mandate: Amendments to RCW 36.16.030, effective January 1, 2025, prohibit counties under 40,000 population from having the Prosecuting Attorney serve as ex officio coroner.
  • Ordinance Action: If adopted, the ordinance establishes a separate Office of the Coroner in Jefferson County and enables the appointment of a non-lawyer coroner by the BOCC (pursuant to RCW 36.16.030).
  • Rationale: The BOCC determined this appointed structure is in the county's best interest, avoiding the expense of electing a separate official and avoiding geographical impediments associated with an interlocal agreement for services with a neighboring county.
  • Coroner's Duties (JCC 2.15.050): Include certifying manner of death, signing death certificates, determining autopsy needs (with prosecutor consultation), investigating violent/unattended deaths, and performing all statutory duties (RCW 36.24, 68.50).
  • Qualifications/Appointment: The coroner will be appointed by the BOCC majority vote (with prosecutor advice) and will be an "at will" employee serving at the BOCC's pleasure, following the "Jefferson County Job Description: Coroner."

Financials

  • Fiscal Impact: The minimum budget increase for the new separate Coroner’s Office is estimated to be $18,000.00 from prior budgets.

Alternatives

  • The ordinance expressly rejects the cost/burden of electing a separate official or creating an interlocal agreement with a neighboring county (due to geographical impediments and need for immediate action).

Community Input

  • Written public comment was invited through the end of the hearing.

Timeline

  • January 1, 2025: Effective date of RCW 36.16.030 amendment.
  • December 31, 2024, 11:59 p.m.: Effective date of the proposed ordinance.
  • October 7, 2024: Workshop held to discuss Attorney General’s Opinion on RCW changes.
  • December 23, 2024, 10:30 a.m.: Scheduled public hearing on the proposed ordinance.

Next Steps

  • Following the hearing, the Board is asked to approve the proposed ordinance.

Sources

  • James Kennedy - Prosecuting Attorney
  • Melissa Pleimann - Deputy Prosecuting Attorney
  • Mark McCauley - County Administrator
  • RCW 36.16.030, 36.24, 68.50 (cited as statutory basis).

Employment Agreement for Appointed Coroner (David Bradley)

Topic Summary

The Board of County Commissioners is asked to approve an employment agreement with David Bradley to serve as the appointed Coroner, effective January 1, 2025. This agreement is a necessary measure following the adoption of the new Coroner Ordinance, formalizing the pay, hours, benefits, and responsibilities for the new non-lawyer Coroner as an "at-will" employee.

Key Points

  • Employee: David Bradley (of Bradley-Kosec Funeral Home and Crematory).
  • Position: Coroner (appointed by BOCC).
  • Rationale: Necessary due to the new state law prohibiting the Prosecuting Attorney from serving as ex officio coroner.
  • Employment Status: "At-will" employee, serving at the pleasure of the BOCC for a five-year term maximum.
  • Duties: Perform all functions and duties specified in the Job Description, state law, and County resolutions/ordinances.
  • Pay Classification: Clerk Hire status.
  • Performance/Review: Bradley's performance will be evaluated in writing by the BOCC annually in October, based on jointly developed criteria. He must submit an annual report of coroner's operations by September 30th.
  • Termination/Severance: Termination without cause requires the County to endeavor to give six months' notice. Termination for cause requires 10 days' notice.

Financials

  • Salary/Compensation: $1,500 per month (paid as a Clerk Hire).
  • Hours: Limited to 69 hours per month unless authorized in writing by the County Administrator.
  • Benefits: No County benefits provided to regular employees (e.g., vacation/sick leave, insurance), consistent with Clerk Hire status, except as required by the Washington State Paid Sick Leave Law.
  • Cost of Living Increases: Provided the same as for other exempt employees of the County.
  • Total Annual Cost: $18,000.00 (Paid from General Fund Coroner Department – 001-151).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025: Scheduled effective date of the agreement.

Next Steps

  • The Board is recommended to approve the attached employment agreement with David Bradley.

Sources

  • David Bradley
  • Mark McCauley - County Administrator

Interfund Loan from General Fund to Community Development Fund

Topic Summary

The County Administrator is seeking approval for an Interfund Loan of $100,000 from the General Fund to the Community Development Fund (DCD) to address a significant liquidity shortfall. DCD needs sufficient working capital to manage payments for consultants hired to address a case backlog and for operations where grant funds rely on reimbursement. This loan carries an interest rate of 5% per annum.

Key Points

  • Lending/Borrowing Funds: General Fund (001) is lending; Community Development Fund (143) is borrowing.
  • Loan Amount & Term: $100,000, repaid on or before December 31, 2025.
  • Interest Rate: 5% per annum.
  • Reason for Shortfall: DCD faces critical cash flow constraints due to:
    • Hiring consultants to address a substantial case backlog.
    • Revenues being insufficient or delayed (e.g., fire marshal revenue impacted by short-term rental moratorium).
    • Grant funds requiring upfront expenditure (reimbursement model).
  • Prior Support: The General Fund has already transferred $1,089,543 to the Community Development Fund in 2024.
  • JCC/Policy Compliance: The loan is authorized by the BOCC's debt policy and aligns with Washington State BARS Manual guidelines.

Financials

  • Loan Principal: $100,000.
  • Transfer Context: This loan is part of a larger $300,000 transfer from the General Fund to DCD approved during the 4th Quarter Budget appropriations ($100k Loan + $200k Operating Transfer).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024: Prior General Fund transfer ($1,089,543) and DCD cash flow crisis occurred.
  • December 31, 2025: Deadline for repayment of loan and interest.

Next Steps

  • The BOCC is recommended to authorize the County Treasurer to execute the loan from the General Fund to the Community Development Fund.

Sources

  • Judy Shepherd - Finance Director
  • Mark McCauley - County Administrator
  • Josh D. Peters - DCD Director
  • Chelsea Pronovost - DCD Administrative Services Manager

Interfund Loan from Capital Improvement Fund to HJ Carroll Park Fund (JUMP!)

Topic Summary

Jefferson County is seeking approval for an Interfund Loan of $350,000 from the Capital Improvement Fund to the HJ Carroll Park Fund (304) to manage cash flow for the Phase 2 JUMP! Park construction. The project is 100% funded by a Washington DSHS grant, but because the grant operates on a reimbursement basis, this temporary loan is required to pay upfront contractor costs. The loan is set at 5% per annum interest.

Key Points

  • Lending/Borrowing Funds: Capital Improvement Fund (302) is lending; HJ Carroll Park Fund (304) is borrowing.
  • Loan Amount & Term: $350,000, repaid on or before September 30, 2025.
  • Interest Rate: 5% per annum (interest deposited to the Capital Improvement Fund).
  • Project: HJ Carroll Park - JUMP! Phase 2 construction.
  • Funding Structure: The project is fully grant-funded (Washington DSHS), but the reimbursement structure creates a delay between expenditures and receiving grant funds.
  • Capital Plan/Fund Capacity: The JUMP! Park is listed on the County’s Capital Improvement Plan. The lending fund (302) has sufficient balance to execute the loan.

Financials

  • Loan Principal: $350,000.
  • Loan Repayment Deadline: September 30, 2025.
  • Original Capital Improvement Budget Status: The Capital Improvement Plan had anticipated a $100,000 transfer for JUMP!, but the total construction funding is now $350,000 entirely via grant.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 2025: Project commencement is scheduled.
  • March 2025: Substantial completion is expected.
  • August 1, 2025: Final project completion date (when repayment occurs).
  • September 30, 2025: Loan repayment deadline.

Next Steps

  • The BOCC is recommended to authorize the County Treasurer to execute the loan from the Capital Improvement Fund to the HJ Carroll Park Fund.

Sources

  • Judy Shepherd - Finance Director
  • Mark McCauley - County Administrator
  • DSHS (Washington Department of Social and Health Services) - Grant funder.

Amendment of County Administrator Pay Rate (Resolution)

Topic Summary

Jefferson County is proposing an amendment to Resolution No. 53-1014-24R to change the County Administrator's compensation structure from a flat rate (currently unlisted) to a wage range (Grade MG26). This change is sought for consistency with other FLSA and Exempt Management and Professional Employees and to facilitate future recruitment by clearly communicating the pay rate structure.

Key Points

  • Issue: The County Administrator's pay rate was listed as a flat rate in the prior resolution, which is inconsistent with the methodology used for other exempt employees.
  • Amendment Goal: Establish a wage range (Grade MG26) based on a compensation analysis of comparable County Administrator wage ranges performed by the Human Resources Director.
  • Recruitment Purpose: A wage range permits the hiring authority to establish a compensation rate in response to applicant qualifications and is necessary for advertising vacant positions.
  • Current Administrator Status: Section 9 explicitly states this change does not apply to the current county administrator, only the structure of the position itself.

Financials

  • New Grade Classification: MG26.
  • MG26 Monthly Wage Range (Effective 1/1/2024): $11,966.67 to $14,288.83 (7 steps).
  • MG26 Monthly Wage Range (Effective 1/1/2025, 2% increase): $12,206.00 to $14,574.60 (7 steps).
  • MG26 Monthly Wage Range (Effective 1/1/2026, 3% increase): $12,572.18 to $15,462.20 (8 steps).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 14, 2024: Original Resolution No. 53-1014-24R adopted.
  • December 23, 2024: Proposed date for adoption of the amended resolution.
  • January 1 of each year (2025, 2026): Effective date for subsequent wage schedule increases.

Next Steps

  • Board is recommended to Adopt the Amended resolution to establish a pay range for the County Administrator position.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director

Public Works Director Briefing: Climate Adaptation and Mitigation Actions

Topic Summary

The Public Works Director (Title not provided in the document) is requesting the Board of County Commissioners (BOCC) review two lists outlining the County's actions toward climate adaptation and mitigation, developed in response to a request from the Climate Action Committee. The goal is to develop a combined, formalized list for submission to the Committee.

Key Points

  • Request Origin: Climate Action Committee requested a list of adaptation and mitigation activities.
  • Adaptation Actions (Focus on Resilience):
    • Replacing metal pipe culverts with wider concrete box culverts/bridges to handle increased stream/river flows (fish barrier correction work).
    • Implementing engineered armoring along river banks on the West End (Upper Hoh Rd protection is cited as collaboration with Federal Highways).
    • Implementing the 2024 Community Wildfire Protection Plan (outreach, fuel reduction).
    • Developing climate refuge centers for severe weather (heat, cold, smoke) through partnerships with community centers.
    • Integrating climate change preparedness into all planning processes (Comprehensive Plan, Shoreline Master Program, All Hazard Mitigation Plan).
  • Mitigation Actions (Focus on Emission Reduction/Carbon):
    • Converting the County fleet to electric vehicles (EVs) where appropriate.
    • Installing EV chargers at County offices and visitor centers.
    • Conducting energy audits and implementing conservation measures (heat pumps, LED retrofits).
    • Managing County-owned forestlands for carbon sequestration and fire risk reduction (Community Forestry Program).
    • Completing the Port Hadlock sewer system to encourage density and reduce vehicle miles traveled.
    • Promoting non-motorized transportation (extension of Olympic Discovery Trail, Lopeman, Tollefson Trails).
    • Converting medium duty trucks to dual fuel (propane) and installing solar/non-oil heating at the Hoh Shop.
  • Policy/Planning Goals: Develop a Commute Trip Reduction Program, mandate recycled paper use, promote reusable materials in purchasing, and monitor water quality for climate impacts (Public Health).

Financials

  • None specified.

Alternatives

  • Staff requested direction to develop a combined list from the provided draft lists.

Community Input

  • The Climate Action Committee initiated the request.

Timeline

  • 2022: Hazard Mitigation Plan updated to include required Climate Change section.
  • 2024/2025: Current and planned actions.

Next Steps

  • The Board is asked to discuss the climate action goals and provide direction to staff for developing a combined list for submission to the Climate Action Committee.

Sources

  • Kate Dean - Commissioner
  • Mark McCauley - County Administrator
  • Pinky Mingo, Environmental Health Director/Tami Pokorny (cited in supporting documents related to Dosewallips project focused on climate resiliency/flood risk).
  • Community Action Committee (cited as requesting party).

Approval of Paper to Digital Grant Agreement (DCD)

Topic Summary

The Department of Community Development (DCD) is seeking approval for a grant agreement from the Washington State Department of Commerce (Commerce) for $94,000 under the Paper to Digital Grant program. This grant, mandated by Senate Bill (SB) 5290, will fund necessary hardware, software, and consulting time to transition DCD’s permitting process to a full-functionality digital system, ensuring compliance with new state requirements for electronic permit processing.

Key Points

  • Grant Source: Washington State Department of Commerce (Commerce), Paper to Digital Grant program (Contract No. 25-63342-205).
  • Statutory Mandate: SB 5290 (RCW 36.70B.241).
  • Purpose: To achieve full functionality of the Enterprise Permitting and Licensing (EPL) software by covering costs related to hardware, software, and specialized staff/consulting to digitize: electronic permit applications, virtual inspections, electronic reviews, and video storage.
  • Contract Term: Date of execution through June 30, 2025.
  • Prior Action: Letter of intent and proposed budget/scope signed by Chair Kate Dean in August 2024.

Financials

  • Total Grant Award Amount: $94,000 (Non-matching grant funds).
  • Allocation Breakdown (Based on Deliverables):
    • Deliverable 1 (Execute Contract): $4,000
    • Deliverable 2 (Work Plan): $21,200
    • Deliverable 3a (Progress Report): $50,000 (Largest single component)
    • Deliverable 3b (Final Report): $18,800
  • Total Grant Expiration: End Date is June 30, 2025.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • August 2024: Letter of intent signed by BOCC.
  • September 2024: DCD was awarded the $94,000 grant.
  • Date of Execution: Contract Start Date.
  • June 30, 2025: Contract End Date.

Next Steps

  • Board is recommended to Approve and sign the grant agreement.

Sources

  • Josh D. Peters, AICP - Director, Community Development
  • Mo-chi Lindblad - Principal Planner, Community Development
  • Washington State Department of Commerce

Approval of Call for Bids and Plans for Olympic Discovery Trail - Anderson Lake Connection

Topic Summary

Jefferson County Public Works is requesting authorization to approve the plans and call for bids for the Olympic Discovery Trail (ODT) - Anderson Lake Connection project (County Project No. 18019893). The project involves constructing 3.2 miles of non-motorized trail, including paving, drainage, fencing, and ADA/signing features, connecting the Larry Scott Trail to Anderson Lake State Park. This $4.39 million project is fully funded by federal and state grants.

Key Points

  • Project: Olympic Discovery Trail - Anderson Lake Connection (County Project No. 18019893).
  • Location/Work: Construction of approximately 3.2 miles of non-motorized trail connecting Milo Curry Road and Anderson Lake State Park. Work includes HMA surfacing, culverts, drainage, signage, pavement striping, and an equestrian trail.
  • Project Goals/Requirements: The trail will be a 10-feet wide paved trail with 2-feet gravel shoulders on both sides. The project has training goals (400 hours) and an employment goal of 11% for Disadvantaged Business Enterprise (DBE).
  • Contract Procedure: Sealed bids are due by 2:00 p.m. on Thursday, January 23, 2025.

Financials

  • Engineer's Estimate (Construction Cost): $4,389,956.
  • Funding Sources (100% Grant Funded):
    • FHWA Surface Transportation Block Grant: $1,519,332
    • WA State RCO WA Wildlife and Recreation Program-Trails: $2,870,624

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • December 23, 2024: Date of BOCC approval request for plans and call for bids.
  • January 23, 2025: Bid opening date.
  • 2025 (planned): Construction period.

Next Steps

  • The Chair of the Board is requested to sign the Contract Plans and the Call for Bids.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Fleming, P.E. - Project Manager
  • Federal Highway Administration (FHWA)
  • WA State Recreation and Conservation Office (RCO)

Contract Approval for Hearing Examiner Services (Bennu Law/Stephanie Marshall)

Topic Summary

Jefferson County is requesting approval for a contract with Stephanie Marshall, Esq., of Bennu Law, to serve as a supplemental Hearing Examiner on an as-needed basis. This is a competitive hire following a Request for Qualifications (RFQ) to increase the County's capacity for adjudicating matters requiring a formal hearing. The contract is set for one year with four optional one-year extensions, and a maximum annual ceiling of $25,000.

Key Points

  • Contractor: Stephanie Marshall, Esq., of Bennu Law.
  • Service: Hearing Examiner Services (on-call, as-needed).
  • Selection Process: Selected following a Request for Qualifications (RFQ) and evaluation. Marshall was ranked high enough to warrant selection as an additional examiner.
  • Duties: Conduct administrative and quasi-judicial hearings (land use and non-land use, JCC 2.30.080), render clear, defensible written decisions within 14 days of closing the record, and potentially visit development sites (mileage reimbursable).
  • Technology Requirements: Examiner must use the County's paperless, electronic permit process, receive large electronic records, and have equipment for virtual hearings.
  • Conflict of Interest: Contractor must conduct a conflicts check on each case and recuse if a conflict exists.

Financials

  • Hourly Rate: $175/hour.
  • Contract Not to Exceed Amount (Annual): $25,000/year.
  • Funding Source: General Fund (001-270).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025 – December 31, 2025: Initial term.
  • Option Years: Four additional one-year option periods (through December 31, 2029).

Next Steps

  • Board is recommended to approve the contract.

Sources

  • Mark McCauley - County Administrator

Contract Approval for Hearing Examiner Services (Dykes Ehrlichman Law Firm)

Topic Summary

Jefferson County is requesting approval for a contract with Dykes Ehrlichman Law Firm to provide supplemental Hearing Examiner services on an as-needed basis. Similar to the other contract being proposed, this agreement follows an RFQ process and is intended to increase the County's capacity for processing cases requiring adjudication. The contract provides for a one-year term with four optional one-year extensions, capped at $25,000 annually.

Key Points

  • Contractor: Dykes Ehrlichman Law Firm (Barbara Dykes Ehrlichman, Partner).
  • Service: Hearing Examiner Services (on-call, as-needed).
  • Selection Process: Selected following a Request for Qualifications (RFQ) and evaluation.
  • Duties: Identical to the other contract, including conducting hearings, issuing written decisions (within 14 days of closing the record), responding to the electronic system, and recusing for conflicts.
  • County Support Duties: The County is explicitly responsible for providing all permit files electronically (minimum 5 days prior to hearing), employing a clerk for administrative and technical support, and providing interpreter services.

Financials

  • Hourly Rate: $175/hour.
  • Contract Not to Exceed Amount (Annual): $25,000/year (for 2025).
  • Rate Adjustment Clause: The contract rate increases by the same amount if the County increases rates for other Hearing Examiners or pro tempore Hearing Examiners.
  • Funding Source: General Fund (001-270).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025 – December 31, 2025: Initial term.
  • Option Years: Four additional one-year option periods (through December 31, 2029).

Next Steps

  • Board is recommended to approve the contract.

Sources

  • Mark McCauley - County Administrator
  • Barbara Dykes Ehrlichman - Partner, Dykes Ehrlichman Law Firm

Approval of Pet Policy Pilot Project

Topic Summary

The Central Services Director is proposing a six-month pilot project to allow pets (dogs and cats) in the workplace under limited circumstances, superseding a 1999 County policy that prohibited them. The goal is to support employee morale, reflecting a recent shift in public attitude towards pets in the workplace, while ensuring the health and safety of the public and employees.

Key Points

  • Current Policy (1999): Prohibits pets and animals in public workplaces, except for service animals and bomb dogs, citing public complaints and safety concerns.
  • Proposed Change: Six-month pilot project to allow pets (dogs/cats) occasionally for events or appointments.
  • Allowed Areas (Pilot): Individual private offices (with walls and doors and advance permission from colleagues) and outdoors on a leash (accompanied by owner).
  • Restricted Areas (Pilot): Publicly accessible areas (foyers, breakrooms, meeting rooms), dining/food prep areas, health/medical facilities, and any area where a person expresses a concern (allergy, fear, distraction interference).
  • Pet Owner Responsibilities: Must be well-socialized, housebroken, vaccinated, licensed, and leashed (unless in a closed private office). Owners are liable for any injury or property damage and must perform cleaning/maintenance/damage repair at their own cost.
  • Service Animals: Always accepted under ADA.

Financials

  • None specified.

Alternatives

  • The pilot project serves as a temporary alternative to the permanent 1999 prohibition.

Community Input

  • The 1999 policy was the result of public complaints. The new proposal reflects a general attitude change since the pandemic.

Timeline

  • December 24, 2024: Effective date of the pilot policy.
  • Six months following the effective date: Duration of the pilot project.

Next Steps

  • Staff recommends approval of the six-month pilot project.

Sources

  • Shawn Frederick - Central Services Director
  • Mark McCauley - County Administrator
  • County Ordinance (1999 policy cited).
  • ADA (referenced for Service Animals).

2025 Lodging Tax Grant Funding for Jefferson County Conservation District (JCCD)

Topic Summary

Jefferson County is requested to approve the annual Community Services Agreement with the Jefferson County Conservation District (JCCD) for 2025, providing $61,463 in funding (a 3% increase over the previous year). The JCCD performs various services related to water quality improvement, natural resource management, and supporting salmon recovery and farmland protection programs mandated by RCW 89.08.

Key Points

  • Recipient: Jefferson County Conservation District.
  • Purpose: Resource Conservation, Education, and Management in the County.
  • Services to be Performed:
    1. Improve/protect water quality through cooperation with landowners (aligned with annual work plan).
    2. Carry out the annual work plan for conservation, education, and natural resource management.
    3. Assist with salmon recovery and farmland protection programs.
    4. Support statutory Conservation District activities (Chapter 89.08 RCW).
  • Deliverables: A copy of the 2025 Work Plan and Annual Report of Accomplishments (due July 31, 2025), written summaries of technical assistance provided to landowners/community groups, and reports on habitat/farmland protection assistance.
  • Funding Structure: Fixed amount grant, paid quarterly.

Financials

  • Total Annual Funding: $61,463.
  • Funding Increase: 3% increase applied annually.
  • Funding Source: General Fund (001-270).
  • Payment Schedule: Quarterly instalments payable after May 1, August 1, November 1, 2025, and February 1, 2026.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025 – December 31, 2025: Term of the agreement.

Next Steps

  • Board is recommended to Approve the Community Services Agreement.

Sources

  • Mark McCauley - County Administrator
  • Jefferson County Conservation District
  • RCW 89.08 (Conservation District activities).

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