MEETING: Commissioners Meeting at Mon, Dec 23, 09:00 AM

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JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING SUMMARY

Meeting Date: 2024-12-23

PUBLIC COMMENTARY

Metadata

  • Time Range: 00:00:41–01:11:24
  • Agenda Item: Public Comment
  • Categories: other

Topic Summary

The session began with extensive public commentary focused overwhelmingly on commemorating Commissioner Kate Dean's final meeting and her eight years of service. Speakers, including family, public servants, and community members, offered thanks for her dedication, collaboration, and humanity in governance. Following the tributes, discussion shifted to two specific, substantive policy issues: confirmation of the Board's decision to establish a Transportation Benefit District (TBD) and expressing gratitude for the continuance of a laundry voucher program for the unhoused. A late comment criticized the City of Port Townsend's spending at the Evans Vista camp, alleging government-driven "false narratives" and exploitation of homeless people.

Key Discussion Points

  • Commissioner Dean acknowledged the emotional nature of the day and thanked everyone for attending, calling her service an "honor" [00:00:19].
  • Deborah Peterson thanked Commissioner Dean for her service, noting the "wonderful" retirement party held previously, which provided further insight into her contributions [00:01:11].
  • Bill Dean (Commissioner Dean's father) congratulated her on a "marvelous term, two terms," expressing the family's deep pride in her [00:02:31].
  • Ethel (Public Health) credited Commissioner Dean for her collaboration, support, and for helping her become the leader she is in public health, stating the county's public health benefited greatly from her "care" [00:04:10–00:05:39].
  • Christy Kistler reflected on the "humanity of the people in governance," honoring Commissioner Dean's strength and vulnerability in a visible public role [00:07:31].
  • Unidentified Male Speaker thanked the Commissioners for "establishing a transportation benefit district [TBD]" (or being about to), noting that TBD funds are crucial for leveraging state funding for roads, pointing to Port Townsend's successful use of such a district [00:10:12–00:11:11].
  • Julia (Recovery Cafe/Winter Welcoming Center) thanked the board for including "laundry vouchers" on the consent agenda, noting that when the health department doesn't offer them, recovery centers with very small budgets must shoulder the cost [00:11:45].
  • Lori (Port Townsend Paper) thanked Commissioner Dean for her support of the mill over the past years [00:12:41].
  • Commissioner Dean thanked the Jefferson County Democrats for their organization and commitment, noting they have been a valuable "support system in a rural community" [00:13:22].
  • Commissioner Brotherton thanked Commissioner Dean for her mentorship and leadership [00:14:32–01:14:51].
  • Commissioner Eisenhower referred to Commissioner Dean as their "elder in this role" and appreciated the shift in perspective, looking forward to continuing their friendship [00:15:14].
  • Maggie (Late comment) criticized the City's reported $63,000 expenditure on the Evans Vista camp, alleging $40,000 was spent to clean up a "200 square foot area" as double-time pay for city workers before Christmas. She accused government agencies and "big charity corporations" of driving a "false narrative" and being involved in the exploitation of homeless people [00:16:21–01:19:24].
  • Commissioner Dean thanked Maggie for being a "fierce advocate for the unhoused" and for her persistence in showing up [00:19:48].

Public Comments

  • - Deborah Peterson: Expressed gratitude for Commissioner Dean's service.
  • - Bill Dean: Congratulated Commissioner Dean on her two successful terms.
  • - Ethel: Praised Commissioner Dean’s mentorship, collaboration, and care for public health.
  • - Christy Kistler: Commended Commissioner Dean's strength, vulnerability, and humanity in governance.
  • - Unidentified Male Speaker: Strongly favored the establishment of a Transportation Benefit District for road funding.
  • - Julia: Thanked the board for moving forward with laundry vouchers for the unhoused.
  • - Lori (Port Townsend Paper): Thanked Commissioner Dean for her service and support of the mill.
  • - Maggie: Accused the City of "false narratives" regarding the Evans Vista camp cleanup costs and general exploitation of the homeless population.

Supporting Materials Referenced

No supporting materials explicitly cited for the public comment.

Financials

  • The City of Port Townsend reportedly spent $63,000 on Evans Vista Camp, including $12,000 for garbage and $13,000 for porta potties, with an estimated $40,000 spent on cleanup labor for a 200 square foot area [00:16:59–01:17:33] (per Maggie's public comment).
  • Julia mentioned the tiny budgets of human service providers (Recovery Cafe/Winter Welcoming Center) who purchase laundry vouchers [00:11:57].
  • The establishment of a Transportation Benefit District aims to help fund road projects [00:10:40].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Public comment concluded.
  • Vote: No vote taken.
  • Next Steps: None specified.

Metadata

  • Time Range: 02:20:40–02:25:48
  • Agenda Item: Consent Agenda
  • Categories: operations, contracts, personnel, budgeting, infrastructure

Topic Summary

The Board reviewed and approved the consent agenda, which contained a large volume of routine and previously discussed items. Two items were specifically highlighted for special comment: The extension of the Olympic Discovery Trail (ODT) to Anderson State Park and the adoption of a new Pet Policy Pilot Program. One item—amending the pay rate for the County Administrator—was pulled for a separate vote due to a potential conflict of interest for Commissioner Brotherton.

Key Discussion Points

  • Commissioner Brotherton noted positive items, including the ODT extension from Milo Perry out to Anderson State Park [02:21:37], the Sheriff's Office Command Staff bargaining agreement, lodging tax fund awards, and the Paper to Digital grant [02:21:58].
  • The resolution amending the pay rate for the County Administrator (Item 4) was pulled out of the consent agenda by Commissioner Brotherton, who wished to abstain from the vote because he is interested in applying for the County Administrator position when recruitment begins [02:22:33–02:22:46].
  • Commissioner Eisenhower expressed excitement about the Pet Policy Pilot Program, noting the previous policy was from 1999 [02:23:40].
  • The Pet Policy is a pilot program intended to allow pets (presumably dogs, as a dog named Smiley was mentioned) [02:24:05].
  • Commissioner Dean shared excitement about the Anderson Lake State Park element of the ODT extension, noting the difficulty and expense of trail construction (previously estimating $1 million per mile) [02:24:51].

Public Comments

  • No public comment was taken during the formal vote on the consent agenda, as the items were non-controversial (aside from Item 4 being pulled).

Supporting Materials Referenced

  • The consent agenda as a whole contains numerous items including:
    • ODT extension to Anderson Lake State Park.
    • Sheriff's Office Command Staff CBA.
    • Lodging tax fund awards.
    • Paper to Digital grant award.
    • Animal Policy Pilot Project.
  • Supporting Materials Note: The Sheriff's Office CBA includes a phased wage increase of 12% over three years (8% in 2025, 2% in 2026, 2% in 2027), shifting to new insurance trusts, and discontinuing comp-time accrual in favor of paid overtime [Supporting Materials: Collective Bargaining Agreement for Sheriff's Office Command Staff].

Financials

  • The cost per mile of trail construction can be very expensive [02:25:03].
  • Lodging tax fund awards were approved (total amount not specified in discussion).

Alternatives & Amendments

  • Amendment: Item number four, the resolution amending the County Administrator pay rate, was removed from the consent agenda for a separate vote and Commissioner Brotherton's intended abstention [02:22:51].

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the consent agenda minus item number four was made by Commissioner Brotherton [02:25:16], seconded by Commissioner Eisenhower [02:25:21].
  • Vote: Unanimously approved (Commissioner Dean, Commissioner Brotherton, Commissioner Eisenhower).
  • Next Steps: Adoption of the policy items now proceeds to implementation.

AMENDING COUNTY ADMINISTRATOR PAY RATE

Metadata

  • Time Range: 02:26:01–02:28:03
  • Agenda Item: Resolution amending pay rate for County Administrator (pulled from Consent Agenda)
  • Categories: personnel, budgeting

Topic Summary

The Board considered and approved the resolution formally amending the pay rate structure for the County Administrator position. The change moves the position from a flat rate to a standardized wage range (Grade MG26) based on a compensation analysis of comparable counties, which is necessary to commence the recruitment process for the retiring administrator.

Key Discussion Points

  • Sarah [Melancon, HR Director] confirmed that the pay rate for the County Administrator, like other employees, is based on an analysis of comparable counties [02:26:35] to establish a formal pay range.
  • The establishment of a pay band is necessary for initiating the recruitment process to replace the retiring County Administrator Mark McCauley, who is retiring in June [02:27:04].
  • Commissioner Eisenhower clarified that the resolution is not actually changing the current pay but establishing the position's pay structure in a "consistent form that we do for all of our employees" [02:27:57].

Public Comments

  • No public comment taken on this matter.

Supporting Materials Referenced

  • Resolution No. 53-1-10-14-24R approved adoption of a new salary schedule.
  • Supporting Materials Note: The pay grade established is MG26, with a projected effective monthly wage range of $12,206.00 to $14,574.60 starting January 1, 2025 [Supporting Materials: Amendment of County Administrator Pay Rate (Resolution)].

Financials

  • The resolution establishes the salary schedule for the County Administrator position as part of the FLSA and exempt management and professional employees schedule [02:27:36].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution amending the pay rate for Jefferson County's administrator and adopting the 2024-2026 salary schedule was made by Commissioner Dean [02:27:29], seconded by Commissioner Eisenhower [02:27:43].
  • Vote: Approved 2-0-1. (Ayes: Dean, Eisenhower; Abstentions: Brotherton).
  • Next Steps: HR will initiate the process to replace the County Administrator in late January [02:27:10].

DEMOLITION OF FAIRGROUNDS DOUBLE-WIDE TRAILER

Metadata

  • Time Range: 02:28:09–02:30:35
  • Agenda Item: Walk-on item: Approval of contract for fairgrounds structure demolition
  • Categories: infrastructure, contracts, public safety, budgeting

Topic Summary

A walk-on item was introduced by County Administrator Mark McCauley to address the urgent need to approve a contract for the demolition and removal of a derelict double-wide manufactured home and storage facility at the fairgrounds. The fair board requested the removal, which the Commissioners agreed is necessary because the structure is a public "liability" and an "attractive nuisance." The action was approved unanimously.

Key Discussion Points

  • County Administrator McCauley explained the item missed the consent agenda deadline due to staff focus on Commissioner Dean's retirement party [02:28:24].
  • The item is for the demolition and removal of a "decrepit double-wide manufactured home on the fairgrounds with an associated storage facility" [02:28:52].
  • The structure is a liability and an attractive nuisance because it is "not inhabitable" [02:29:48].
  • The contract includes surveying, asbestos abatement, demolition, and removal [02:29:04].
  • The funding source was quickly specified to be the Risk Management Fund, correcting a reference to the General Fund in the agenda request [02:30:10].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • A photo of the decrepit double-wide manufactured home was projected during the discussion [02:28:52].

Financials

  • Total cost for surveying, abatement, demolition, and removal is $48,948.48 [02:29:17].
  • Funding Source: Risk Management Fund [02:30:10].

Alternatives & Amendments

  • Amendment: Discussion clarified that the funding would come from the Risk Management Fund, not the General Fund [02:30:10].

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the construction contract was made by an unidentified speaker [02:29:32], seconded by Commissioner Eisenhower [02:29:38].
  • Vote: Motion carried unanimously.
  • Next Steps: The County will proceed with the contract for the demolition work.

SWEARING-IN CEREMONY

Metadata

  • Time Range: 02:30:46–02:47:04
  • Agenda Item: Swearing-in Ceremony
  • Categories: personnel, other

Topic Summary

The meeting paused for a swearing-in ceremony administered by Brendan Mack for the newly elected Commissioners. Heidi Eisenhower was sworn in for District 2, and Heather Dudley Noulette was sworn in for District 1. Commissioners offered high praise, noting the county is in "good hands" and looking forward to the next chapter of the Board's collaboration.

Key Discussion Points

  • Brendan Mack administered the oath [02:31:45].
  • Heidi Eisenhower was sworn in as County Commissioner District 2 [02:32:02].
  • Heather Dudley Noulette was sworn in as County Commissioner District 1 [02:32:55].
  • Commissioner Dean emphasized the new terms take effect January 1st, 2025, and expressed confidence in leaving the county in "such good hands," noting Heather Dudley Noulette brings "decades of experience in the public sector and housing" [02:38:08].
  • Commissioner Brotherton noted that one new member creates a "whole new board" and expressed excitement about working with both Commissioners [02:44:03].
  • Commissioner Eisenhower fondly recalled sailing with Heather Dudley Noulette in the past, noting the foundation for collaboration: "When you sail on that boat together, it's good foundation for life" [02:44:03].
  • Commissioner-elect Dudley Noulette expressed profound honor, acknowledging she is stepping into "big shoes" and stating she is "unbuilt for public service. That's what I'm for." She thanked Commissioner Dean for her faith [02:47:04].

Public Comments

  • No formal public comments were taken, but Commissioner-elect Dudley Noulette and others offered spontaneous comments of support, including praise for Commissioner Dean's role in the transition [02:46:18].

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Formal swearing-in concluded.
  • Vote: No vote taken.
  • Next Steps: The new terms for Commissioners Eisenhower and Dudley Noulette are effective January 1, 2025.

DRAFT 2024 PUBLIC RIGHT-OF-WAY ADA TRANSITION PLAN BRIEFING

Metadata

  • Time Range: 02:42:48–02:52:35
  • Agenda Item: Briefing: Draft 2024 Public Right-of-Way ADA Transition Plan
  • Categories: public safety, infrastructure, planning, budgeting

Topic Summary

Eric Kuzma, Assistant Public Works Director, presented a briefing on the Draft 2024 Public Right-of-Way (PROW) ADA Transition Plan. This is a legally required document to secure federal funding (FHWA). The plan identifies barriers (like non-compliant curb ramps, sidewalks, and driveways) and sets priority methods for removal. The total estimated cost of identified improvements is approximately $15 million. Due to a lack of earmarked funding and scheduled budget, improvements will primarily be made opportunistically in conjunction with major grant-funded road projects. The draft is available for public comment through January 3rd.

Key Discussion Points

  • The plan is a prerequisite for maintaining federal funding [02:42:09] and is specific to the public right-of-way, distinct from the County's 1992 global ADA plan [02:42:09–02:42:35].
  • The plan identifies barriers, outlines removal methods, sets a schedule, and identifies responsible officials [02:44:09].
  • Identified barriers include pedestrian crossings, curb ramps, sidewalks, and driveways along sidewalks [02:44:28].
  • Eric Kuzma serves as the PROW ADA coordinator [02:44:59].
  • The County currently has no Accessible Pedestrian Signals (APS), but one will be required for the upcoming Olympic Discovery Trail crossing on Highway 20, which the County will have to maintain [02:45:18–02:45:33].
  • Kuzma stated the estimated cost of needed improvements is approximately $15 million [02:46:31].
  • The plan explicitly states: "we can't and we aren't" doing the improvements on a fixed schedule because the County has no dedicated funding and therefore "no schedule and budget" [02:46:01–02:46:12].
  • Improvements will be prioritized as other projects happen, leveraging state road system improvements for ADA facilities [02:46:12].
  • The draft is open for comment through January 3rd, after which it will return for BOCC adoption [02:47:17].
  • Commissioner Eisenhower requested the plan be specifically shared with the Disability Awareness Support Group (DASH) [02:47:28].

Public Comments

  • No public comment was taken on the draft plan during the briefing.

Supporting Materials Referenced

  • The Draft Plan identifies curb ramps, sidewalks, and driveways along sidewalks as barriers [02:44:28].
  • Supporting Materials Note: The total estimated cost for barrier removal (current scope) is $15,327,925, and the County's budget for near-term (2025-2030) County facilities is $0 [Supporting Materials: Draft 2024 Public Right-of-Way ADA Transition Plan].

Financials

  • Total estimated cost for improvements: $15 million [02:46:31].
  • The County currently has no designated funding or schedule for these improvements [02:46:01].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Briefing was informational; no action taken.
  • Vote: No vote taken.
  • Next Steps: Staff will share the draft plan with DASH and return to the BOCC for adoption via resolution in early January [02:47:17].

UPPER HOH ROAD UPDATE

Metadata

  • Time Range: 02:48:46–02:52:35
  • Agenda Item: Update: Upper Hoh Road (Walk-on item)
  • Categories: infrastructure, public safety, operations, contracts

Topic Summary

Eric Kuzma, Assistant Public Works Director, provided an immediate update on the status of Upper Hoh Road, which is experiencing severe damage (a crack along the edge of the pavement, with a washout predicted). The road has been restricted primarily to local traffic and the park (likely the Hoh Rainforest Visitor Center) has been closed due to the instability and anticipated heavy rainfall. Federal Highways has indicated that proactive, preventative funding is not available until the road is physically lost, as the incident does not meet the threshold for a declared emergency event.

Key Discussion Points

  • The road damage looks "worse and worse;" the crack along the edge of the pavement is "crawling off" [02:48:52–02:49:07].
  • The road was initially reduced to alternating one-way traffic but was closed to all but local traffic that morning [02:49:07; 02:51:29].
  • Heavy rain is forecasted (an inch and a half of rain expected Thursday), and river levels previously jumped up to 30,000 cubic feet per second (cfs) from the normal 3,000 cfs, with potential for higher levels [02:49:20; 02:49:34].
  • Federal Highways (FHWA) funding is not available for preventative, proactive work because the event is not a declared emergency [02:50:24].
  • Kuzma stated, "We can't go in and do anything until we actually lose the road. It's unfortunate" [02:50:00–02:51:00].
  • Only one private residence and a part-time cabin are beyond the compromised road section [02:51:00].
  • Kuzma confirmed the park (Rainforest Visitor Center) is closed [02:51:44].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • A photo showing the crack on the edge of the pavement was likely referenced [02:49:45].

Financials

  • No financial information discussed regarding repair costs, only that it is more expensive once the road is lost [02:50:24].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational update.
  • Vote: No vote taken.
  • Next Steps: Public Works is placing signs and traffic control measures; Kuzma was heading out to the site that day [02:51:47].

FOURTH QUARTER BUDGET APPROPRIATIONS AND EXTENSIONS

Metadata

  • Time Range: 02:52:44–03:07:37
  • Agenda Item: Public Hearing: Fourth Quarter Budget Appropriations and Extensions
  • Categories: budgeting, contracts, public safety, human services, planning

Topic Summary

The Board held a public hearing to consider the adoption of 4th Quarter 2024 budget appropriations and extensions, totaling approximately $1.38 million in expenditures across all funds. Finance Manager Judy Shepherd explained that the majority of increases were driven by specific issues: new grant awards (RSAT, Medical Reserve Force), required grant matches (RSAT, RCO), late bill payments, necessary capital expenditures (Prosecutor’s case management system, Sheriff's medical sensors), and particularly critical liquidity needs for the Department of Community Development (DCD). The full request was passed unanimously after a brief public hearing that drew no comments on the funding itself.

Key Discussion Points

  • Finance Manager Judy Shepherd noted the late scheduling of the hearing was intended to avoid reliance on "emergency appropriations" [02:53:19–02:53:31].
  • General Fund (001): Expenses total $541,847. The only salary/benefits adjustment needed was for the Auditor's office ($55,000) due to hiring a third payroll position [02:54:37; 02:55:09].
  • Community Services: A $50,000 appropriation for the fair was needed because the late finalization of the operating agreement caused the 2023 fees to be billed late into 2024 [02:56:03].
  • Prosecutor's Office: $26,027 for implementing Karpel (case management software), covering professional implementation travel costs not in the original budget [02:56:16; 02:56:51].
  • Sheriff (JCSO): $100,820 was primarily for an RSAT (Residential Substance Abuse Treatment) grant, portable radio replacements, and Medical Sensors ($24,000) paid for by the risk pool. The sensors monitor vital signs to detect self-harm attempts [02:57:33; 02:57:57]. The grant funds medical services while incarcerated [02:58:44].
  • Public Health (Fund 127, 128, 129): Total departmental appropriations were $273,207 for operating supplies, insurance, and the refunding of unspent FPHS (Foundational Public Health Services) funds [02:59:29].
  • Water Quality (Fund 128): $165,000 for professional services, including the Hoh River Resiliency Project and Dosewallips Wolcott Habitat Preservation [03:01:10].
  • DCD (Fund 143): Requires a $300,000 transfer from the General Fund. Shepherd proposed making $100,000 an interest-bearing Interfund Loan, and $200,000 an Operating Transfer, due to long-standing liquidity and consulting needs [03:02:38; 03:02:57].
    • Commissioner Brotherton noted he understood the investment given DCD's improved performance compared to two years ago [03:03:41].
  • Public Works (Fund 401, 506): Involves a grant match for the RCO grant and salaries/benefits increases due to the Teamsters CBA [03:04:05].

Public Comments

  • No members of the public offered testimony upon opening the hearing [03:05:47].

Supporting Materials Referenced

  • Resolution authorizing the appropriations (RCW 36.40.140 mandated hearing).
  • Supporting Materials Note: General Fund expenditures totaled $541,847, while other funds totaled $840,559 [Supporting Materials: 2024 4th Quarter Budget Appropriations/Extensions].

Financials

  • Total Expenditure (All Funds): $1,382,406 (One-time supplemental appropriation).
  • General Fund Transfer to DCD (Fund 143): $300,000 (partially loan, partially transfer).
  • Sheriff's Medical Sensors: $24,000 (paid by risk pool) [02:57:33].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution approving fourth quarter 2024 budget appropriations and extensions was made by Commissioner Dean [03:07:24], seconded by Commissioner Eisenhower [03:07:29].
  • Vote: Approved unanimously.
  • Next Steps: The appropriations are adopted, and the new budgets are established.

INTERFUND LOAN: GENERAL FUND TO COMMUNITY DEVELOPMENT (DCD)

Metadata

  • Time Range: 03:07:44–03:18:10
  • Agenda Item: Resolution Authorizing Interfund Loan: General Fund to Community Development Fund (DCD)
  • Categories: budgeting, planning, land use, operations

Topic Summary

The Board discussed and approved an Interfund Loan of $100,000 from the General Fund to the Community Development Fund (DCD). This loan (separate from the $200,000 Operating Transfer just approved) is necessary for DCD's immediate liquidity to pay consultants addressing the substantial permit backlog and cover reimbursement-based grant funding gaps. The discussion focused on the investment in DCD, acknowledging that DCD's staffing capacity is improving, and expected cost pressures from consultants should taper off in 2025.

Key Discussion Points

  • Judy Shepherd noted that previous General Fund transfers to DCD total $1,089,543, and with the added appropriations, the amount will be near $1.29 million [03:08:20].
  • The reason for the loan structure (instead of a transfer) is to guarantee immediate funding while DCD resolves liquidity issues related to slow payments and grant reimbursement delays [03:09:25].
  • County Administrator Mark McCauley projected that consulting costs should slow down due to a new perk hire and the tapering of the Chief Strategy Officer's work by June 2025 [03:11:02].
  • McCauley noted that DCD staff levels are now close to their 2008 peak (up to 23.5 employees from 25) [03:12:40].
  • Commissioners emphasized that, while the large allocation ($300,000 including the loan and transfer) makes them nervous, it is a necessary investment given the legislative workload (including unfunded mandates like S.B. 5290) and the critical community need for improved permitting efficiency [03:11:41].
  • Discussion of a future workshop was initiated to examine the distinction between planning work and permitting, and the implementation of the Fire Marshal's office [03:13:08].

Public Comments

  • No public comment was taken on this motion.

Supporting Materials Referenced

  • The loan is for $100,000 and is at 5% interest [Supporting Materials: Interfund Loan from General Fund to Community Development Fund].

Financials

  • Loan Amount: $100,000
  • Interest Rate: 5% per annum [03:16:15].
  • Repayment Deadline: December 31, 2025.
  • Total prior 2024 General Fund transfers to DCD: $1,089,543 [03:08:20].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution providing an interfund loan of $100,000 to Community Development Fund (Fund 143) from the General Fund was made by Commissioner Brotherton [03:17:36], seconded by Commissioner Eisenhower [03:17:41].
  • Vote: Approved unanimously.
  • Next Steps: DCD will provide reports on their work plan and the impact of the investment at an upcoming workshop [03:12:03].

INTERFUND LOAN: CAPITAL IMPROVEMENT FUND TO HJ CARROLL PARK FUND (JUMP!)

Metadata

  • Time Range: 03:14:45–03:18:41
  • Agenda Item: Resolution Authorizing Interfund Loan: Capital Improvement Fund to HJ Carroll Park Fund (JUMP!)
  • Categories: budgeting, infrastructure, operations, contracts

Topic Summary

The Board discussed and unanimously approved an Interfund Loan of $350,000 from the Capital Improvement Fund to the HJ Carroll Park Fund (JUMP! Fund) for Phase 2 construction. This loan is required for liquidity, as the project is 100% funded by a Washington DSHS grant which operates on a reimbursement model. The loan ensures cash flow is available to pay contractors upfront, allowing the project to begin in January 2025.

Key Discussion Points

  • The loan amount of $350,000 is for the next phase of the JUMP! Park [03:17:15].
  • The project is fully grant-funded, but the County must pay the contractors and then receive grant reimbursement, creating a cash flow issue [03:17:19].
  • The anticipated project completion deadline is June 2025 [03:17:06].
  • The project includes the local canopy and painting the whale feature [03:17:30].
  • The Capital Improvement Fund (302) will charge 5% interest (recommended by the County Treasurer), which is considered appropriate given current Local Government Investment Pool (LGIP) rates [03:17:15].
  • Commissioner Dean commended Finance Manager Judy Shepherd for successfully developing this interfund loan technique to meet short-term cash flow needs of grant-funded projects [03:17:46].

Public Comments

  • No public comment was taken on this motion.

Supporting Materials Referenced

  • Loan Amount: $350,000 at 5% interest [Supporting Materials: Interfund Loan from Capital Improvement Fund to HJ Carroll Park Fund].

Financials

  • Loan Amount: $350,000
  • Interest Rate: 5% per annum [03:17:15].
  • Funding Source: Capital Improvement Fund (302) lending to HJ Carroll Park Fund (304).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution providing a loan from the Jefferson County Capital Improvement Fund (302) to the H.J. Carroll Park Fund (304) for the cool whales was made by Commissioner Dean [03:18:21], seconded by Commissioner Brotherton [03:18:34].
  • Vote: Motion carried unanimously.
  • Next Steps: Project commencement is scheduled for January [03:17:02].

ADOPTION OF ORDINANCE ESTABLISHING SEPARATE CORONER OFFICE

Metadata

  • Time Range: 03:19:26–03:37:17
  • Agenda Item: Public Hearing: Adoption of Ordinance Establishing Separate Office of the Coroner
  • Categories: ordinances, public safety, personnel, budgeting

Topic Summary

The Board held a public hearing to adopt an ordinance establishing a separate Office of the Coroner, a necessary action mandated by a new state law (RCW 36.16.030) prohibiting the Prosecuting Attorney from serving as ex officio coroner, effective January 1, 2025. Prosecuting Attorney James Kennedy and Deputy PA Melissa Pleimann presented the urgency, noting Jefferson County is the only jurisdiction to make this change before the end of the year. The chosen model—appointing a non-lawyer coroner—was advocated as the most cost-effective solution, avoiding the expense of a new elected position or complexity of an inter-local agreement.

Key Discussion Points

  • Prosecuting Attorney James Kennedy explained the new law requires a plan because the non-exemption language means the coroner "shall not be an attorney" [03:19:37–03:20:07].
  • Recommended Option: Appointing a coroner is the suggested solution over electing one (due to budgetary burden for a county under 40,000 population) or contracting with another county (not feasible due to geography and West End service range) [03:20:42–03:21:43].
  • Deputy PA Melissa Pleimann noted the "11th hour" nature of the change and that the County is the first to implement the required change before the January 1, 2025 deadline [03:22:56].
  • The ordinance amends JCC 2.5 to incorporate the duties, which include administrative functions and the ability to appoint deputies [03:27:04; 03:27:34].
  • Kennedy confirmed that, even with an appointed coroner, his office will maintain "some visibility" through the anticipated transition of current deputy coroners (Lisa Phillips and Laura Michelson) [03:32:04].
  • Commissioner Dean, who worked on the underlying state legislation at WASAC, noted the importance of the new law in establishing independence of the coroner from the Prosecuting Attorney [03:33:11].
  • Commissioner Brotherton noted the decision is the "most cost effective utilizing subject matter expertise that we have locally" [03:34:39].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • The ordinance amends JCC 2.15, addressing the duties related to the coroner [03:27:54] and sets the effective date as December 31, 2024, at 11:59 p.m. [03:26:48].
  • Supporting Materials Note: The ordinance establishes the minimum budget increase for the new office will be $18,000 [Supporting Materials: Adoption of Ordinance Establishing Separate Office of the Coroner].

Financials

  • The appointed model avoids the "budgetary burden" of having a newly elected (and expensive) official [03:21:07].

Alternatives & Amendments

  • The ordinance format rejects the elected coroner and inter-county contract models [03:21:32].

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the ordinance amending chapter 2.15 JCC to establish a separate office of the coroner was made by Commissioner Eisenhower [03:36:54], seconded by Commissioner Brotherton [03:37:01].
  • Vote: Motion passed unanimously.
  • Next Steps: Proceed immediately to the appointment resolution.

APPOINTMENT OF CORONER (DAVID BRADLEY)

Metadata

  • Time Range: 03:37:11–03:42:11
  • Agenda Item: Resolution: Appointing David Bradley as Coroner for Jefferson County
  • Categories: personnel, public safety, contracts

Topic Summary

Immediately following the ordinance adoption, the Board moved forward with the resolution appointing David Bradley (of Bradley-Kosec Funeral Home and Crematory) as the new Coroner for Jefferson County, effective January 1, 2025. The appointment and subsequent contract (to be voted on separately) establish the new office’s personnel and compensation. The Commissioners expressed high confidence in Mr. Bradley due to his integrity and experience, particularly in dealing with the most "upsetting, sometimes horrific circumstances in our county."

Key Discussion Points

  • Deputy PA Melissa Pleimann confirmed the resolution appoints David Bradley, who is "eligible and qualified to hold this position" [03:38:17].
  • The appointment is effective January 1, 2025 [03:38:34].
  • Commissioner Eisenhower questioned the term limit for the position, noting the contract seemed to be for one year. Pleimann clarified the contract is a working procedure to get through the first year, but the intention is to continue the appointment, with a 12-month contract review for accountability [03:38:57–03:40:00].
  • David Bradley confirmed he plans to attend the required state training in March, noting the previous training was canceled after the Attorney General's opinion made his eligibility uncertain [03:40:23–03:40:52].
  • Commissioner Dean thanked Mr. Bradley, noting his integrity in managing unfortunate, high-risk death investigations [03:41:04].

Public Comments

  • No public comment was provided after the item was opened for public comment [03:41:41].

Supporting Materials Referenced

  • The appointment is pursuant to the new ordinance (Ordinance 12-1223-24) [03:38:00].

Financials

  • No financial information discussed in this section.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the resolution appointing David Bradley as Coroner for Jefferson County was made by Commissioner Dean [03:42:11], seconded by Commissioner Brotherton [03:42:11].
  • Vote: Approved unanimously.
  • Next Steps: The Board immediately proceeded to approve the employment contract.

EMPLOYMENT AGREEMENT FOR CORONER (DAVID BRADLEY)

Metadata

  • Time Range: 03:42:23–03:51:04
  • Agenda Item: Approval of Employment Agreement for Appointed Coroner David Bradley
  • Categories: contracts, personnel, budgeting

Topic Summary

The Board approved the employment contract for the newly appointed Coroner, David Bradley. The contract formalizes his employment as an "at-will," non-benefited position (Clerk Hire status) at a rate of $1,500 per month. The agreement outlines performance review criteria (annual written evaluation), mandatory training, and acknowledgment that the position is unique, requiring 24/7 on-call availability.

Key Discussion Points

  • Deputy PA Melissa Pleimann noted the contract was coordinated with HR [03:42:44] and reflects the required annual budget of $18,000 for the position [03:43:01].
  • Due to the nature of the compensation (at-will Clerk Hire status), Mr. Bradley will not receive County benefits (medical/dental/retirement) [03:43:34].
  • The contract includes a performance evaluation section: Mr. Bradley will provide an annual report to the BOCC and County Administrator, and a formal review will be held every 12 months [03:44:12].
  • The Coroner must be on call 24/7 and work non-traditional hours [03:45:03].
  • Prosecuting Attorney James Kennedy estimated the office receives over 100 coroner cases annually, though typically fewer than five require a physical call-out and extensive investigation [03:46:19].
  • Kennedy noted a persistent frustration is treating physicians' reluctance to sign death certificates, which creates an "extra burden on our office and an expense level county" [03:47:03–03:47:34].
  • Commissioner Eisenhower requested clarification on the accessibility of the contract document, noting an issue with Laserfiche versus AV Capture hosting [03:49:15].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • The agreement sets the pay at $1,500 per month [Supporting Materials: Employment Agreement for Appointed Coroner (David Bradley)].

Financials

  • Salary: $1,500 per month or $18,000 annually [03:43:18].
  • No county benefits provided.
  • Reimbursement is required to Kitsap County if they provide transport/security during hospitalization [Supporting Materials: Agreement to Extend Juvenile Detention Services Contract with Kitsap County].
  • Cost for "Additional Health Care Services" (emergency, prescriptions, specialized treatment) is reimbursed to Kitsap County [Supporting Materials: Agreement to Extend Juvenile Detention Services Contract with Kitsap County].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the contract with David Bradley was made by Commissioner Eisenhower [03:50:02], seconded by Commissioner Brotherton [03:50:12].
  • Vote: Motion passed unanimously.
  • Next Steps: The contract takes effect January 1, 2025.

DISCUSSION AND ADOPTION OF 2025 LEGISLATIVE PRIORITIES

Metadata

  • Time Range: 03:55:07–04:46:45
  • Agenda Item: Discussion and Potential Action: 2025 Legislative Priorities
  • Categories: planning, budgeting, infrastructure, land use, human services

Topic Summary

The Board discussed and tentatively established its legislative priorities for the 2025 session with lobbyist Stephanie Marshall. The discussion focused on balancing capital project requests with policy goals, specifically around housing, land use, and new revenue streams. The top capital priority shifted because the Caswell Brown Emergency Shelter is now fully funded by the Department of Commerce. Next steps require staff and Commissioner follow-up to coordinate with collaborating entities (Port, City) and to formally redraft the priorities.

Key Discussion Points

  • Commissioner Dean confirmed the Caswell Brown Emergency Shelter is now fully funded by Commerce, meaning the County needs a new capital priority [03:57:19].
  • New Capital Priority (Roundabout): The primary capital ask suggested is the Mill Road Highway 20 Roundabout, as it is a project shared/supported by the Port and City, which makes it a "really ripe project" for transportation funding in Olympia [03:59:18–04:00:15].
  • Secondary Capital Ask (Aquatics): The Board considered a secondary ask for design dollars (approx. $100,000) for the County's new aquatic center [04:02:50]. This would be a Community Project Funding request due in February [04:03:02].
  • Capital Strategy: Lobbyist Stephanie Marshall noted that both the state and the feds prefer being the "final dollars in" for construction, but the state is generally better for design dollars [04:12:02].
  • Trust Land Transfer (TLT): Land conservation projects are moving forward; the trust land lobbyist is tracking the listing of the Cape George/Quimperlass Wilderness parcel (appraised at $1.9 million) for potential funding [04:13:03].
  • Housing/Revenue (Policy): There was support for the Short-Term Rental Local Option Tax (Senator Lovett's bill) as a tool to create new, equitable revenue for housing [04:17:04]. Marshall noted this will likely get traction because it creates a new revenue stream [04:24:05].
  • Operational & Maintenance (O&M) Housing Need: Commissioner Dean stressed the persistent need for support for the O&M costs of new permanent supportive housing (e.g., Woody Place, Seventh Haven), as relying solely on private non-profit donations is unsustainable due to national donation downturns [04:22:06; 04:22:34].
  • WASAC Priorities: The Board approved NOLA's (North Olympic Legislative Alliance) priorities, which include Medicaid reimbursement for rural hospitals and support for labor and delivery centers [04:39:01].
  • Mobile Home Park Legislation: There is interest in Representative Barringer’s work on adjusting the mobile home park resident purchase program, which is currently unutilized due to high barriers to qualification [04:40:02].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • Legislative Priorities Checklist (Word document projected).
  • The discussion referenced the original capital request for Caswell Brown Emergency Shelter [04:07:19], which is now fully funded by Commerce.
  • Reference to the Mill Road Highway 20 Roundabout project [04:07:18].

Financials

  • Capital Planning: The Mill Road Roundabout is the highest new capital ask [04:07:18].
  • TLT Land Appraisal: Quimperlass Wilderness parcel appraised at $1.9 million [04:13:03].
  • Aquatic Design Ask: Projected at $100,000 for the aquatic center design [04:02:50].
  • NOLA Funding: The County funds 50% of the North Olympic Legislative Alliance's lobbyist, Josh Weiss [04:35:19].

Alternatives & Amendments

  • Alternative Capital Ask: The Mill Road Roundabout was adopted as the top capital priority, replacing the now-funded Caswell Brown Emergency Shelter.
  • Alternative Policy: The Board will focus on the Short-Term Rental Local Option Tax as a viable housing revenue tool.

Outcome, Vote, and Next Steps

  • Decision: The Commissioners conceptually agreed on the focus areas (Roundabout Capital, Housing Revenue/O&M, TLT, Land Use Flexibility) for the 2025 session.
  • Vote: No formal vote was taken to adopt the list, as redrafting is required.
  • Next Steps:
    • Commissioner Dean: Draft paragraphs for each priority for the new Board and lobbyst to review at the first January meeting [04:44:02].
    • Commissioner Eisenhower: Coordinate with City and Port to confirm leadership on the Roundabout ask [04:02:42].
    • Lobbyist Stephanie Marshall: Will attend a follow-up meeting on January 6th at 3:00 p.m. to finalize strategies [04:45:16].

ANNUAL REVIEW OF LODGING TAX ADVISORY COMMITTEE (LTAC)

Metadata

  • Time Range: 04:47:58–05:39:40
  • Agenda Item: Annual Review of the Lodging Tax Advisory Committee (LTAC)
  • Categories: operations, budgeting, tourism, governance

Topic Summary

The Board conducted its first-ever formal annual review of the Lodging Tax Advisory Committee (LTAC) membership, which is required by state statute. The discussion centered on the low level of congruence between the Commissioners' funding priorities (e.g., for the Tourism Coordinating Council/staffing) and LTAC's recommendations, noting LTAC had "just dismissed wholesale" the BOCC's input. Following an emotional debate and public comment on the value of long-serving volunteers, the Board voted to open all LTAC positions for new applications, effectively resetting the committee and allowing the Board to recruit based on new, defined priorities. The need for formal bylaws and measurable metrics was underscored for future accountability.

Key Discussion Points

  • Lack of Prior Review: County Administrator McCauley confirmed LTAC has never had a structured annual review during his tenure, despite the state statute requirement [04:48:43–04:50:04].
  • Low Congruence: The LTAC intentionally funded its own recommended list, overriding the BOCC’s stated priorities (specifically, not funding TCC's staff position) [04:53:17–04:54:16]. LTAC felt using the existing RFP criteria was necessary and could not change criteria mid-cycle [04:51:24].
  • TCC Staffing Gap: The lack of LTAC funding means the Tourism Coordinating Council (TCC) has zero dollars for staff/contractors in 2025, despite Commissioner Brotherton's desire to focus TCC on developing key metrics, a master plan for the Gateway Visitor Center, and standard operating procedures [04:54:16–04:56:03].
  • Membership Stagnation: The underlying organizations on LTAC have been the same since at least 2012, leading to resistance to change [04:52:01; 05:14:07].
  • Call for Reset: Commissioner Brotherton recommended it is "time for new organizations to sit on LTAC" [05:02:37].
  • Short-Term Rentals (STRs): Discussion suggested the LTAC membership should explicitly include a representative from the STR sector, given STRs are the main driver of lodging tax revenue growth, but this met with caution from Commissioner Eisenhower regarding potential for policy bias [05:05:33–05:07:07].
  • Proposed Action: Commissioner Eisenhower formulated a motion to reset LTAC: open all positions for reapplication based on new priorities defined by the BOCC [05:19:41–05:23:00].

Public Comments

  • - Commissioner-elect Heather Dudley Noulette: Expressed concern that LTAC and TCC members were not present for the conversation given the "long history around this and a lot of contentiousness" [05:24:09]. She suggested funding recipients be required to make presentations on effectiveness and recommended contacting Port Townsend Main Street and Washington State Parks for metric tools [05:25:06–05:25:37].
  • - Shelly: Agreed with the need for term limits on volunteers to allow for fresh input [05:26:19]. She supported metric-based reporting and criticized the Gateway Center for solely focusing on Port Townsend's direction, neglecting Brinnon and Quilcene [05:27:14].
  • - Mr. Chirish: Called the decision to dismiss the entire board "a little extreme" and disrespectful to long-serving volunteers, arguing against term limits for volunteer organizations [05:28:09]. He agreed that a residency requirement should be adopted as county policy for all committees and underscored the importance of defining "fair and equitable evaluation process" [05:29:20; 05:30:01].

Supporting Materials Referenced

  • Statute requires the BOCC to review LTAC membership annually [04:50:04].
  • LTAC recommendations were approved by the BOCC on December 9, 2024 [04:54:38].
  • The Tourism Coordinating Council was established by Resolution 78-03 [05:11:08].

Financials

  • The TCC staff costs were previously $54,000 annually, now zero [04:54:38].

Alternatives & Amendments

  • Alternative C (Voted Up): Opening all LTAC positions and creating a new application process based on BOCC priorities [05:23:35].
  • Alternative (Rejected): Drafting new bylaws and operating procedures first and then seating a new board later (Commissioner Eisenhower preferred building the ship as you go) [05:14:07].

Outcome, Vote, and Next Steps

  • Decision: Motion to write new priorities for LTAC and open all LTAC positions to new applications was made by Commissioner Brotherton [05:33:00], seconded by Commissioner Eisenhower [05:33:06].
  • Vote: Motion passed unanimously.
  • Next Steps: Commissioner Brotherton will draft a proposal outlining potential bylaws and the new application form for the next meeting (January 6th) [05:35:40].

CLIMATE ADAPTATION AND MITIGATION ACTIONS

Metadata

  • Time Range: 05:37:14–05:59:40
  • Agenda Item: Discussion and Potential Action: Jefferson County’s Climate Adaptation and Mitigation Actions (Submission to Climate Action Committee)
  • Categories: operations, environment, planning, infrastructure, services

Topic Summary

The Board discussed and adopted a formal list of climate adaptation and mitigation actions for submission to the Climate Action Committee. This list, compiled with staff input, replaces a prior set of goals that the Committee found to be overly broad or granular. The new list focuses on specific, currently actionable items already in progress (e.g., culvert/fish barrier correction, fleet conversion to EVs, promoting remote work, and discouraging paper use) to demonstrate the County's commitment to moving the needle on climate work.

Key Discussion Points

  • The Climate Action Committee (CAC) moved away from organizational goals and requested departments' specific actions [05:37:14–05:37:34].
  • Commissioner Dean, who led the effort, noted the list is more "actionable" and consists of items that are "realistic and in process already" [05:39:09].
  • Mitigation Action Additions: The Board added two items to the mitigation list:
    1. Encouraging reduction in paper use, conversion to paperless contracting, and using recycled paper when possible (Commissioner Eisenhower noted her office is already committed to this goal) [05:41:14–05:43:05].
    2. Reviewing county policy for remote work to reduce commute emissions and address current space constraints (staff rent three to four temporary facilities) [05:53:51–05:54:08].
  • Mitigation List Examples: Converting the County fleet to EV where appropriate, conducting energy audits, managing county forestlands for carbon, and completing the Port Hadlock sewer system to encourage density [05:39:27].
  • Adaptation List Examples: Replacing metal culverts with concrete box culverts (fish barrier correction), engineered armoring along riverbanks (Upper Hoh Road protection example), and developing community wildfire protection plans [05:57:25].
  • Measurability: The conversation noted that the new list meets the CAC's request but is not a full "climate action plan for the county to measure success on" [05:07:46].

Public Comments

  • No public comment was provided.

Supporting Materials Referenced

  • The list was organized into Mitigation and Adaptation sections [05:40:04].

Financials

  • The cost premium for purchasing recycled paper was noted to be between 30% and 40% more than virgin pulp paper [05:46:43].

Alternatives & Amendments

  • The draft list was revised on the fly to incorporate specific language about paper reduction and remote work review.

Outcome, Vote, and Next Steps

  • Decision: Motion to adopt the mitigation and adaptation goals for submittal to the Climate Action Committee was made [05:58:44], seconded by Commissioner Eisenhower [05:58:51].
  • Vote: Motion passed unanimously.
  • Next Steps: County Administrator Mark McCauley will send the updated list to Commissioner Dean and staff will submit the list to the Climate Action Committee [05:59:40].

COUNTY ADMINISTRATOR RECRUITMENT AND FAREWELL REMARKS

Metadata

  • Time Range: 06:00:02–06:18:43
  • Agenda Item: Commissioner Briefing/Report (County Administrator Recruitment Update, Commissioner Dean Farewell)
  • Categories: personnel, planning, budgeting

Topic Summary

Commissioner Dean provided a final update on the recruitment process timeline for the next County Administrator, noting that interviews with external stakeholders (city/port/PUD managers, school superintendents, EDC) are set to inform the desired candidate profile. The official posting begins February 10th, with finalists meeting the public at a reception on April 24th, targeting a new administrator's start date by June 15th to allow for overlap with the retiring Mark McCauley. The meeting concluded on a high emotional note with final farewells and public comments wishing Commissioner Dean well in her next ventures.

Key Discussion Points

  • Recruitment Timeline: Final interviews for the County Administrator position are scheduled for April 25th, with a target start date of June 15th [06:02:30].
  • Stakeholder Interviews: The recruiting consultant (Cliff Moore) will meet with various external stakeholders, including managers from the City, Port, PUD, local school superintendents (Quilcene/Port Townsend/Chimacum), the Home Builders Association, and the EDC [06:00:41]. Suggested additions included the Jefferson Community Foundation and Tanya (Human Services Collaboration) [06:01:01; 06:01:28].
  • Public Engagement: An evening reception open to the public is planned for April 24th for the finalists at the Jefferson County Library [06:02:30].
  • Economic Insight: Commissioner Dean reported a chilling statistic from the Finance Manager: county-wide retail sales tax growth is down 18%, and overall collection is only up due to construction projects [06:06:36].
  • Farewell: Public comments continued, thanking Commissioner Dean for consistently pushing for robust conversations [06:13:27] and crediting her for not becoming a "lame duck" [06:12:08]. Commissioner Dean concluded by expressing her love for the County and great faith in the new leadership [06:18:25].

Public Comments

  • - Jean: Expressed emotional appreciation for Commissioner Dean's integrity and commitment, thanking her for working "right up past the finish line" [06:12:16].

Supporting Materials Referenced

  • The official posting for the County Administrator position will begin on February 10th [06:02:24].

Financials

  • County-wide retail sales tax retail segment is down 18% [06:06:36].

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Informational, meeting adjourned.
  • Vote: No final vote taken.
  • Next Steps: County Administrator recruitment proceeds according to the established timeline [06:03:00]. The Board will receive a trends analysis from the Finance Manager regarding the retail sales tax downturn [06:06:54]. The Board adjourned [06:18:43].

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