MEETING: Commissioners Meeting at Mon, Dec 16, 09:00 AM

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Metadata

  • Time Range: 00:00:00.000–00:04:59.000
  • Agenda Item: Consent Agenda
  • Categories: operations, contracts, personnel, planning

Topic Summary

The Jefferson County Board of Commissioners (BoCC) convened and approved a consent agenda that included contract terminations, staff reappointments, operational facility closures, and several sewer infrastructure contracts and reports. One commissioner noted the termination of an agreement with "Cold Pizza Creative" due to lack of billing. The approval included reappointments to the Climate Action Committee and authorizing early closure of county offices on Christmas Eve due to expected low business volume.

Key Discussion Points

  • The meeting was confirmed as the second to last meeting of the year, with a final meeting scheduled for December 23rd, and no meeting planned for the 30th (00:00:57.000–00:01:05.000).
  • Commissioner (Unidentified) noted the consent agenda included closing several county offices early on Christmas Eve, advising the public to conduct urgent business before that date (00:03:08.000–00:03:14.000).
  • Commissioner (Unidentified) questioned the termination of the agreement with "Cold Pizza Creative," concluding the lack of billing provided a "good reason to terminate a contract" (00:03:21.000–00:03:27.000). [Reference: Termination of Professional Services Agreement: Cold Pizza Creative LLC]
  • The same Commissioner noted the reappointment of three members to the Climate Action Committee, thanking Jamie, Krista, and Dave for their service (00:04:18.000–00:04:24.000). [Reference: Climate Action Committee (CAC) Reappointments]

Public Comments

  • No public comment was provided specifically on the consent agenda items (00:02:53.000–00:02:56.000).

Supporting Materials Referenced

  • Termination of Professional Services Agreement: Cold Pizza Creative LLC (JC Choices Website): The contract, originally worth $4,950.00, was for updating the disability resources website JCChoices.org. It was terminated because the contractor had not submitted any invoices for work performed, and the JCPH IDD coordinator would assume the duties.
  • Contract Execution: Phase 4 – Stage 2 On-site Grinder Pump Installation (Earthwork Solutions LLC): Approved the contract execution ($1,056,937.29) for the installation of on-site grinder pumps and related infrastructure in the Port Hadlock UGA, with expected completion by September 30, 2025.
  • Climate Action Committee (CAC) Reappointments: Approved the recommendation to reappoint Jaime Duyck (Position 12), Krista Myers (Position 13), and Dave Seabrook (Position 15) for terms expiring December 31, 2027.
  • Resolution: Closing Certain County Offices Early on Christmas Eve: Authorized the early closure of most county offices at noon, and the Solid Waste Transfer Station and Quilcene Drop Off site at 2:00 p.m. on December 24, 2024.

Financials

  • No specific financial figures were discussed during deliberation, though related items were approved within the consent agenda package.

Alternatives & Amendments

  • No alternatives or amendments were discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve the consent agenda for December 16th, 2024.
  • Vote: Unanimous (00:04:54.000–00:04:59.000).
  • Next Steps: None specified beyond routine administrative tasks implied by the approved resolutions (e.g., executing contracts, communications to staff/public).

Public Comment: Collaborative Efforts for Unsheltered Population

Metadata

  • Time Range: 00:05:17.000–00:07:09.000
  • Agenda Item: Public Comment
  • Categories: services, housing, health

Topic Summary

Public commenter Julia Cochran introduced a recent discussion among multiple service providers regarding an unmet basic need—laundry services—for the unsheltered population. She identified that several agencies are each spending considerable, separate funds (estimated at $8,000 to $5,000 annually per agency) for laundry, suggesting that pooling resources could establish a single, dedicated laundry facility for the unsheltered.

Key Discussion Points

  • Julia Cochran reported that during a data needs assessment committee meeting involving the Health Department, Recovery Cafe, and Dovehouse, the recurring and significant expense for client laundry services was discussed (00:05:46.000–00:06:14.000).
  • The annual costs mentioned were approximately $8,000 for the Health Department and $4,000–$5,000 each for Recovery Cafe and Dovehouse (00:06:14.000–00:06:28.000).
  • The emerging idea is that pooling these resources could create a dedicated laundry facility for the unsheltered population, mitigating the "complete drain" on individual agency resources (00:06:28.000–00:06:36.000).

Public Comments

  • - Julia Cochran (Unstated Residence): Highlighted that multiple county service organizations are duplicating expenses for client laundry. Suggested pooling separate budgets (totaling around $17,000-$18,000 per year) to create a single laundry facility for the unsheltered to eliminate resource drain (00:06:28.000–00:06:47.000).

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • The Health Department spends approximately $8,000 a year on laundry.
  • Recovery Cafe and Dovehouse each spend approximately $4,000 to $5,000 a year on laundry.
  • The potential pooled annual resources were estimated to be approximately $17,000 to $18,000 annually.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Next Steps: No next steps specified, but the concept was presented for consideration.

Public Comment: Veterans Services Funding and Program Needs

Metadata

  • Time Range: 00:07:34.000–00:19:02.000
  • Agenda Item: Public Comment
  • Categories: services, budgeting, veterans affairs

Topic Summary

John Hamilton, a representative on the Sheriff's Advisory and Veterans Advisory Committees, provided an update on the Veterans Advisory Committee's funding status and operations. Discussion centered on the need to increase the monthly rate for aid due to a budget overage, generational shifts in veteran benefits access, and the critical need for supportive housing services (SSVF) in the county.

Key Discussion Points

  • John Hamilton reported serving on the Veterans Advisory Committee and the Sheriff's Advisory Committee (00:07:57.000–00:08:04.000).
  • He noted a budget overage in the Veterans Advisory funding, which reverts to the general fund (00:08:44.000–00:08:46.000). The committee plans to look at increasing the monthly rate for needy veterans to ensure dedicated funds are fully utilized (00:08:46.000–00:08:56.000).
  • Hamilton noted that older veterans are coming in now because health problems from exposures hit later in life (00:12:01.000–00:12:09.000).
  • Hamilton contrasted his generation's exit from service ("Here's the door, here's your DD 214. Thank you. Goodbye.") with today’s military, which does a "much better job" providing exit information on rights and benefits, leading to immediate claim filings by younger veterans (00:12:24.000–00:13:13.000).
  • Carolyn (Unidentified as Commissioner), supporting the program, specified that the county budget for the veteran program used to be $60,000 per year, but was lowered this year after people used the funds less during COVID (00:14:26.000–00:14:48.000). She noted that Jefferson County relies on volunteers for the service officer position, unlike other counties (00:14:31.000–00:14:38.000).
  • Financial Status: There is currently $10,155 in the available expense budget through December and roughly $240,000 in the veteran fund investment account (00:16:27.000–00:16:41.000).
  • Commissioner (Unidentified, implied Kate Dean) highlighted concerns about the Supportive Services for Veteran Families (SSVF) grant fund, noting that Holy Cap lost the grant last year (00:17:10.000–04:17:27.000). The new administering nonprofit, OCC from Whidbey Island, is geographically distant and lacks a travel budget, resulting in veterans not receiving needed supportive services (00:17:34.000–00:17:45.000).
  • Hamilton confirmed he makes himself available to help veterans referred by the Dove House Recovery Cafe (00:18:29.000–00:18:51.000).

Public Comments

  • - John Hamilton (Leland Area): Provided a status update on the Veterans Advisory Committee, noting upcoming discussions about increasing the monthly assistance rate due to budget overages. Highlighted differences in post-service support between older and younger veterans.
  • - Commissioner/Carolyn (Speaking in Public Comment Session): Clarified the budget status of the veterans fund and appreciated Hamilton’s volunteer work, noting the struggle to find enough non-paid service officers (00:13:46.000–00:14:23.000).

Supporting Materials Referenced

  • No supporting materials referenced (discussion relied on institutional memory and advisory board reports).

Financials

  • Veteran services budget was previously $60,000 annually (00:14:26.000).
  • Current available expense budget (through December): $10,155 (00:16:27.000).
  • Veteran fund investment account balance: roughly $240,000 (00:16:38.000–00:16:41.000).
  • Hamilton will look at increasing the monthly rate for needy veterans (00:08:46.000).

Alternatives & Amendments

  • Alternative non-paid service officers were mentioned, but locating and retaining them is becoming harder (00:14:19.000–00:14:23.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Next Steps: The Veterans Advisory Committee will meet tomorrow to check on funding and look at increasing the monthly rate to utilize funds allocated via property taxes (00:08:04.000–00:08:56.000).

Public Comment: Concerns Over Homeless Industry Exploitation and Data Collection

Metadata

  • Time Range: 00:24:00.000–00:27:20.000
  • Agenda Item: Public Comment
  • Categories: services, social issues, oversight

Topic Summary

Public Commenter Becky/Maggie A. Arnall expressed gratitude for the local Harm Reduction Unit's work but voiced strong opposition to perceived exploitation within the "homeless industry." She asserted that freelance workers or those associated with nonprofits exploit marginalized individuals by producing "documentaries" to generate media content sold for nonprofit marketing and fundraising, without genuinely securing housing. She also criticized excessive data collection for its failure to lead to effective communication and solutions.

Key Discussion Points

  • Becky/Maggie A. Arnall raised concerns about the "homeless industry" attracting "freelance independent contractors" who produce documentaries (00:24:42.000–00:25:08.000).
  • She alleged that these efforts exploit disabled, marginalized, homeless immigrants, natives, LGBTQ, elderly, and youth populations without genuinely seeking housing solutions (00:25:16.000–00:25:41.000).
  • The resulting media content is then allegedly sold to nonprofits for marketing purposes to solicit donations (00:25:47.000–00:26:00.000).
  • Arnall stated that excessive data collection by housing authorities and contractors is occurring "over and over" while consumer fraud and exploitation persist, leading to a breakdown in communication (00:27:00.000–00:27:13.000).
  • Arnall expressed extreme gratitude to the Harm Reduction Unit (Ocean, Anya, Amelia, and Mercer) for hosting the Eden Bloom exhibit (00:26:23.000–00:26:51.000).

Public Comments

  • - Becky/Maggie A. Arnall (Unstated Residence): Expressed gratitude to the Harm Reduction Unit. Opposed the exploitation of marginalized populations by "freelance independent contractors" creating documentaries for the "homeless industry" and the use of the resulting media for nonprofit marketing. Asserted that constant data collection efforts are ineffective (00:24:42.000–00:27:13.000).

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Next Steps: None specified.

Discussion and Workshop: Cold Weather Shelter Policy and Capacity

Metadata

  • Time Range: 00:01:51.000–00:23:59.000 (Overlapped with other agenda items and public comment)
  • Agenda Item: Commissioner Briefing
  • Categories: services, operations, public safety, housing

Topic Summary

A Commissioner provided an update on the Cold Weather Shelter Policy, detailing the tiered activation system based on temperature and precipitation thresholds. The discussion followed a Shelter Coalition meeting where key operational matters were addressed, including not changing the activation temperature threshold and structuring funding mechanisms to allow immediate staff compensation for extended operations using FEMA reimbursement.

Key Discussion Points

  • The previous proposal to change the cold weather activation threshold up to 44 degrees was deemed unreasonable because the county experiences 44-degree temperatures about half the days per year; the current thresholds remain in place (00:20:25.000–00:20:35.000).
  • Tier 1 Activation: Triggered if daily temperatures are predicted at 40 degrees or below for three consecutive days (00:20:35.000–00:20:40.000). This involves the Department of Emergency Management (DEM) and Public Health initiating alerts, outreach, and monitoring (00:20:40.000–00:20:52.000).
  • Tier 2 Activation (Shelters Open): Triggered if daily high temperatures are at 35 degrees or below, OR daily low temperatures are predicted at 30 degrees Fahrenheit or below for three consecutive days, OR more than two inches of snow or rain (00:20:52.000–00:21:08.000).
    • Tier 2 allows DEM to provide additional cots and triggers short-term emergency shelters (00:21:08.000–00:21:24.000).
    • Tier 2 also allows shelters to request FEMA compensation for extra staff time to remain open (00:22:09.000–00:22:15.000).
  • Tier 3 Activation (Extended Operations): Triggered if temperatures drop below 25 degrees for a single day or more than four inches of snow or rain accumulation (00:21:27.000–00:21:37.000). This requires collaboration between the emergency shelter and the winter warming center (00:21:37.000–00:21:52.000).
  • Flexibility/Compromise: A key policy addition allows DEM or Public Health to activate tiers "upon request from the local shelter due to adverse weather as needed" (00:22:36.000–00:22:41.000). This permits activation when, for example, 45-degree temperatures "feel like 30 degrees because it's sideways" rain/wind (00:22:45.000–00:22:56.000).
  • Public Health is developing a system to pay the reimbursement upfront from their budget to organizations lacking the same budget capacity, expediting reimbursement delivery (00:22:15.000–00:22:31.000).
  • The primary shelter is currently running well but lost one staff member (00:23:36.000–00:23:40.000).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The content of the Cold Weather Shelter Policy document was cited by the Commissioner (00:19:53.000–00:20:00.000).

Financials

  • No financial information discussed beyond FEMA reimbursement structures.

Alternatives & Amendments

  • An Amendment providing flexibility for shelter activation under adverse weather conditions, regardless of set temperature thresholds, was reported as agreed upon by the Shelter Coalition (00:22:36.000–00:22:56.000).
  • The alternative proposal of raising the temperature threshold to 44 degrees for activation was rejected (00:20:25.000–00:20:35.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Next Steps: None specified, but ongoing efforts focus on staffing and structuring financial reimbursement mechanisms for shelter operators.

Discussion on Housing and Opioid Settlement Funds

Metadata

  • Time Range: 00:28:40.000–00:32:32.000
  • Agenda Item: Commissioner Briefing
  • Categories: budgeting, housing, public safety, services

Topic Summary

Commissioners briefly discussed the distribution of opioid settlement funds, noting the modest size of the allocation (estimated at $170,000 to $180,000 annually) and the community's critical needs for housing and transportation. Concurrently, broader challenges regarding systemic housing issues and the effectiveness of transitional shelters were raised, referencing troubling media reports of funding misuse in King County and high shelter retention rates impacting capacity.

Key Discussion Points

  • Commissioner (Unidentified) highlighted that the opioid settlement funds are a "very small amount," estimated at only $170,000 to $180,000 a year, which is less than behavioral health or housing fund board funds (00:29:00.000–00:29:07.000).
  • The most voiced critical needs for the use of these funds are housing and transportation (00:29:17.000–00:29:28.000).
  • Considering potential legislative increases to the local housing 1/10th funds (to potentially 2/10ths funds), the Commissioner questioned if even $1.8 million annually from these sources would "scratch the surface of the problem" (00:30:10.000–00:30:28.000).
  • Commissioner (Unidentified) noted two "really important articles" from Seattle media (00:30:43.000–00:31:09.000):
    1. Misuse of funds in King County, where a nonprofit allegedly skimmed over $300,000 of homeless housing funds (00:30:46.000–00:31:07.000).
    2. Concerns over shelter effectiveness: new designs (featuring private rooms) have led to transitional housing where people do not leave, significantly decreasing the capacity to serve more people (00:31:16.000–00:31:30.000).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • No supporting materials referenced.

Financials

  • Opioid settlement funds allocation: $170,000 to $180,000 a year (00:29:05.000).
  • Housing money theft noted in King County: over $300,000 (00:31:07.000).
  • Current 1/10th funds generate about $600,000 a year (00:30:10.000).

Alternatives & Amendments

  • The potential alternative of increasing the local housing funding mechanism from 1/10th to 2/10ths was mentioned (00:29:49.000–00:29:52.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was informational.
  • Next Steps: The Board is planning further discussion regarding the potential capital appropriation for the Caswell Brown facility (00:32:09.000).

Workshop: Naming New Trail Section (Hood Canal Bridge to ODT)

Metadata

  • Time Range: 00:32:32.000–00:59:52.000
  • Agenda Item: Workshop
  • Categories: planning, infrastructure, public safety, parks

Topic Summary

The Board held a discussion with the Peninsula Trails Coalition (PTC), represented by Jeff Bowman, and Public Works staff (Eric Kuzma and Samantha Range) regarding the name for a new segment connecting the Hood Canal Bridge to the Olympic Discovery Trail (ODT). The PTC supports naming the segment "Olympic Discovery Trail" to leverage the strong brand and national recognition (part of the Great American Rail-Trail). However, Public Works raised significant concerns regarding public safety and emergency response confusion due to the ODT already having two separate alignments (one from Port Townsend and one from Port Angeles), as well as the new segment being primarily a road-route, not a dedicated trail. The discussion concluded without a decision, with the PTC agreeing to bring back alternatives including potentially renaming the existing Port Townsend spur the "Larry Scott Trail."

Key Discussion Points

  • PTC Rationale (Jeff Bowman): Naming the new segment the Olympic Discovery Trail (ODT) leverages a widely recognized "catchy name" that is part of the Great American Rail-Trail (00:35:09.000–00:35:27.000). The ODT already serves as a unifying name for the Puget Sound to Pacific Trail (00:38:16.000–00:39:09.000).
  • Public Works Objections (Eric Kuzma):
    1. Confusion: Having two segments named "ODT" confuses the public. He cited examples of confusing road names (e.g., Dave Road and Cape George Road) causing response delays (00:43:19.000–00:44:03.000).
    2. Emergency Services: Jeffcom (dispatch) is "not happy" about two trails having the same name (00:43:44.000–00:43:47.000).
    3. Liability: The section from the Bridge to the existing ODT is largely a "route" on existing roads, not a fully constructed and maintained trail. Calling an unmaintained route a "trail" may create liability exposure for the county (00:44:15.000–00:44:50.000).
  • Alternatives Raised:
    • Olympic Exploring Trail: A historic name used in 1894 resolution (00:45:10.000–00:45:26.000).
    • Bridge to Bay/Bridge to Ridge: Secondary distinguishing names for the segment (00:40:00.000–00:40:13.000).
    • Quimber Connections Trail: A name recognizing the entire region (00:49:03.000).
    • Larry Scott Trail: A Commissioner suggested officially switching the Port Townsend spur back to the "Larry Scott Trail" name, which predated the ODT designation, to resolve the confusion (00:52:56.000–00:53:16.000).
  • PTC Response to Alternatives: Bowman acknowledged the liability and emergency service concerns as valid (00:44:57.000–00:46:42.000). He suggested they prefer a non-subordinate name because the Bridge route may become the "higher traffic," more predominant segment in the future (00:52:18.000–00:52:31.000). He agreed to take the suggestion of distinguishing the Port Townsend spur as the "Larry Scott Trail" back to their board, though he anticipated "a fair amount of anguish" over changing the established 1988 name (00:52:51.000–00:53:57.000).
  • The timeline for a naming decision is not critical, estimated between three to six months (00:50:31.000–00:50:40.000).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Workshop: Naming New Trail Section (Hood Canal Bridge to ODT): The workshop request cited that the Peninsula Trails Coalition recommended naming the new section the "Olympic Discovery Trail."

Financials

  • No financial information discussed.

Alternatives & Amendments

  • Several alternatives were discussed, notably returning the Port Townsend spur to the "Larry Scott Trail" designation to free the "ODT" brand, and ensuring the new Hood Canal Bridge link gets a non-subordinate, distinct name (00:45:10.000–00:53:16.000).

Outcome, Vote, and Next Steps

  • Decision: No decision was made. The item was maintained as a workshop discussion.
  • Next Steps: The Peninsula Trails Coalition President, Jeff Bowman, agreed to return with alternative naming options, including further consideration of the "Larry Scott Trail" idea, to the Board at a later date (00:59:06.000–00:59:12.000).

Public Hearing: Establishment of Unincorporated Transportation Benefit District (TBD)

Metadata

  • Time Range: 01:01:03.000–01:58:21.000
  • Agenda Item: Public Hearing
  • Categories: budgeting, infrastructure, operations, transportation

Topic Summary

The Board held a public hearing on creating a Transportation Benefit District (TBD) for unincorporated Jefferson County to address an imminent shortfall in road maintenance funding. Public Works staff reported that sustained revenue decline, high inflation of supply and equipment costs (e.g., street sweeper price doubled to $460,000), and the permanent loss of timber revenues have led the Road Fund to spend down reserves by $750,000 annually, risking bankruptcy in two years. Public testimony was largely opposed to the TBD, citing over-taxation, economic hardship, and the belief that the County should first reallocate existing property tax (diverted to the General Fund) and tax non-contributors (bicycles, electric vehicles). Staff clarified that the hearing was only to establish the mechanism (the TBD), not to approve funding sources, and confirmed the TBD Board would be the county commissioners.

Key Discussion Points

  • Public Works Presentation (Monty Reinders):
    • The TBD is being established to compensate for costs outpacing revenue (01:03:43.000–01:03:48.000). Revenue sources (road levy, MVFT) grow slowly (1-2% or 0.5% annually), while costs escalate at 5-7% (01:05:10.000–01:05:15.000).
    • A $1 million per year loss of Federal Forest Yield revenue since 2011 has resulted in $14 million in lost maintenance funds (01:06:44.000–01:06:51.000).
    • The chip seal program has been cut in half (from $35-$40 miles per year to 15-17 miles) (01:07:02.000, 01:49:20.000–01:49:24.000). The recommended chip seal cycle is 7-10 years, but the County is at 15-20 years (01:16:28.000–01:16:31.000).
    • The Road Fund is spending down reserves by $750,000 annually and is projected to be bankrupt in two years without new revenue (01:07:55.000–01:08:04.000).
    • A combination of a $20 license fee and a 1/10th of 1% sales tax is estimated to generate $900,000–$1 million per year (01:03:22.000–01:03:28.000).
    • TBD Governance: The TBD Board would be the Board of County Commissioners (01:02:54.000–01:02:55.000, 01:44:26.000). No new staff or overhead is needed (01:44:30.000).
    • Eligibility: TBD funds are strictly for County road maintenance or construction activities; funds cannot go to transit (01:45:10.000–01:45:23.000).
    • Leverage: Local matching funds generate significant returns, turning $200,000 of local match into $2–$5 million in road work grants (01:12:37.000–01:12:52.000).
  • Public/Commissioner Responses:
    • Revenue Clarity: The motion to approve the TBD only creates the governmental structure; the actual funding source approvals (Councilmanic or public vote) and amounts will be determined at a separate public hearing (01:09:06.000–01:09:29.000).
    • Car License Fee Question: Confirmed after the session that the $20 fee would not apply to commercial vehicles or collector vehicles/trailers (03:24:48.000–03:25:02.000).
    • EV Tax: Public testimony argued EVs and hybrids get a "freebie" (01:31:19.000–01:31:21.000). A commenter countered that they pay $\$$225 per year in extra fees just to register their EV (01:38:48.000–01:38:51.000).

Public Comments

  • - Marsha A. Arnall (3673065 / Unincorporated): Recommended against increasing taxes. Suggested the County dedicate the existing $520,000 diverted from the Road Fund (currently covering public safety) back to roads first. Requested clarification that new TBD funds be legally restricted to road maintenance (01:21:07.000–01:22:24.000).
  • - Bill Leavitt (Nelson's Landing): Opposed the TBD, likening it to a "camel gets his nose under the tent." Demanded clarification on which vehicles (classic cars, trailers, trucks, etc.) would face the $20, $40, or $50 fees, noting he pays high property taxes for many vehicles (01:23:25.000–01:24:45.000).
  • - Jake Johnson (Marinston Island): Opposed the TBD, arguing against taxing the same people (vehicle owners/property owners) repeatedly. Proposed creating new fees on new users, such as annual license/tab fees for bicycles and generating revenue by permitting and licensing off-road/quad vehicles on roads with speed limits under 35 MPH (01:26:00.000–01:27:23.000).
  • - Maggie Arnall (Downtown): Spoke in favor of bicyclists, claiming they already pay taxes through bicycle purchases. Advocated for expanding and maintaining bicycle lanes and sidewalks (01:28:25.000–01:29:03.000).
  • - David Gooding (340 Windship Drive): Opposed the TBD, citing high costs and inflationary burden. Questioned if TBD establishment meant an "additional administrative agency" would be employed (01:29:43.000–01:29:54.000). Argued the gas tax is declining because EVs/hybrids get a "freebie" (01:30:44.000–01:31:21.000).
  • - Ray Burkhard (Marinston Island, SS B-U-R-K-H-A-R-D): Opposed the TBD, noting the RCW's structure suggests card tabs could increase to $50 relatively quickly and that this would be a burden (01:32:12.000–01:32:59.000).
  • - Kathy Palopiano (Coil): Opposed the TBD, arguing the public is taxed to the maximum. Asked who would oversee the money. Suggested taxing Washington State ferries for bringing cars that use county roads (01:33:32.000–01:34:16.000).
  • - Charles Foley (160 Windship Drive): Opposed the TBD. Asked if the governing body would be elected or appointed. Suggested taxing heavy electric vehicles disproportionately, as they are heavier and cause more road damage (01:34:22.000–01:35:15.000).
  • - Shelley Arnell (Brennan, Y-A-R-N-E-L-L): Not for or against but objected to the funding mechanism. Questioned how the County promotes tourism while having "crappy roads" (01:37:12.000–01:37:24.000). Stressed the need to consider overall infrastructure planning before approving one part.
  • - Tom Tiers (Jefferson County Resident): Strongly in favor of the TBD to ensure maintained roads. Contradicted claims that EVs get a free pass, stating he pays $\$$225 in extra fees annually to register his EV, more than the equivalent gas tax (01:38:08.000–01:38:55.000). Noted time constraints for the sales tax increase implementation require a DOI notification by January 16th (01:39:26.000).
  • - Heather Dudley Nolette (Port Townsend, District 1): Appreciated the civility and complexity of the discussion as a citizen who may soon be making these decisions (01:40:36.000–01:41:27.000).
  • - Jean Yarnell (Quilcene, Y-A-R-N-E-L-L): Strongly favored the TBD due to the stark difference between city and county road maintenance. Stated poor roads lead to higher personal vehicle damage and costs, making the TBD cost worthwhile (01:41:51.000–01:43:08.000).

Supporting Materials Referenced

  • Transportation Benefit District (TBD) Establishment for Unincorporated Jefferson County: Referenced the $20 car license fee and 0.1% sales tax as a potential councilmanic funding scenario. The presentation included an illustrative image comparing chip-sealed County roads versus unmaintained City streets (01:18:11.000–01:18:30.000).

Financials

  • Projected Road Fund deficit (2025): $(883,116).
  • Cost of one new street sweeper: $460,000 (up from $200,000 in 2011) (01:05:35.000).
  • Potential annual TBD revenue (Councilmanic scenario): $1.1 million (01:03:22.000).
  • EV annual registration fee (Example): $225 (01:38:48.000).
  • Loss of Federal Forest Yield since 2011: $14 million (01:06:51.000).

Alternatives & Amendments

  • Alternative Funding/Policy: Suggested reallocating the $520,000 Road/Fire Fee Diversion first (01:21:19.000), implementing a tax on bicycles or off-road vehicles (01:26:26.000), or imposing a disproportionate tax on heavy EVs (01:35:07.000).
  • Perfunctory Item Analysis: The item was clearly substantive and debated fully as intended by the agenda.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve an ordinance establishing a Transportation Benefit District within unincorporated Jefferson County and adopting New Chapter 3.90 of the Jefferson County Code.
  • Vote: Aye: 3 (Unanimous) (01:58:09.000).
  • Next Steps: A future public hearing will be scheduled (expected early February 2025) to discuss and potentially adopt the funding sources for the newly formed TBD (01:03:01.000–01:03:07.000).

Public Hearing and Adoption: Amendments to Permit Review Procedures (SB 5290 Compliance)

Metadata

  • Time Range: 01:58:44.000–02:36:37.000
  • Agenda Item: Ordinance Adoption
  • Categories: ordinances, land use, planning, operations

Topic Summary

The Board adopted an ordinance amending Jefferson County Code Chapter 18.40 concerning permit application and review procedures to comply with Washington State Senate Bill (SB) 5290. The amendments establish mandatory permit processing timelines of 65 to 170 days, streamline procedures, reduce red tape, and most notably, reclassify Shoreline Substantial Development Permits (SDP) from a Type III process (requiring a public hearing) back to a Type II process (eliminating the public hearing requirement). A companion resolution was approved simultaneously to attest to the County's existing compliance measures, thereby avoiding the state penalty of refunding 20% of fees for missed statutory deadlines.

Key Discussion Points

  • SB 5290 Compliance: The ordinance formally adopts the state's new default processing timelines: 65 days for Type I, 100 days for Type II, and 170 days for Type III permits, calculated after the completeness determination (02:22:03.000–02:22:12.000).
  • Avoiding Penalties: The County is adopting changes and using a simultaneous resolution to assert compliance with specific state measures (e.g., making pre-application meetings optional) to avoid refunding 20% of permit fees if deadlines are missed (02:01:47.000–02:02:14.000).
  • Streamlining Shorelines: The proposal significantly streamlines the Shoreline review process by reclassifying Shoreline Substantial Development Permits (SDP) from a Type III (requiring a public hearing) to a Type II administrative process. This reverses a 2014 change and eliminates a non-statutorily mandated public hearing (02:03:32.000–02:04:13.000).
  • Other Efficiency Changes (Greg Ballard):
    • Removed septic permits from the DCD procedural chapter as they are handled by other departments (02:06:41.000–02:06:50.000).
    • Made modifications to short plats and binding site plans (BSP) by tiering them: submissions of four or fewer lots/spaces become a Type II process; five or more are Type III (02:07:07.000–02:07:29.000).
    • Reduced newspaper advertising for Type II permits (localized projects like short plats) to save time and money, retaining posting on the property and noticing neighbors (02:20:23.000–02:21:12.000).
    • Requires applicants to pay their invoice within 28 days or the application is void (02:16:20.000–02:16:32.000).
    • Resolution of Impasses: Implements a state-mandated process for resolving information impasses: after multiple requests and an applicant/staff meeting, the department must act on the application "as is" (approve or deny) based on the submitted information (02:17:05.000–02:17:52.000).
  • Staff Recommendation Modification: DCD agreed to withdraw proposed language defining "Limited SDRs" (Site Development Reviews) that had raised concerns from the Department of Public Health, opting to revert to the existing code language for this small section (02:04:50.000–02:05:15.000).
  • Hearing Examiner Capacity: The County is building a deeper bench of contracted hearing examiners to improve the timeliness of decisions, which currently sometimes extend beyond the new 170-day window (02:24:59.000–02:25:34.000).

Public Comments

  • No public comment was provided specifically on this ordinance (02:32:05.000–02:33:14.000).

Supporting Materials Referenced

  • Amendment of JCC Chapter 18.40 (Permit Review Procedures/SEPA) for SB 5290 Compliance: The ordinance containing the new processing deadlines and streamlined procedures.
  • Companion Resolution: Asserts the County's compliance with RCW 36.70B.160 measures to avoid the fee refund penalty (02:01:33.000–02:01:42.000).

Financials

  • The penalty for missing deadlines without the compliance resolution is a refund of up to 20% of application fees (02:01:42.000–02:01:47.000).

Alternatives & Amendments

  • Friendly Amendment: The motion was amended to ensure the removal of scrivener's errors (02:34:49.000, 02:35:12.000) and to confirm that the revised staff recommendation regarding the removal of the specific "Limited SDR" language (from page 36) was fully incorporated into the approved ordinance text (02:34:59.000–02:35:12.000).

Outcome, Vote, and Next Steps

  • Decision (Ordinance): Motion to approve the ordinance adopting amendments to JCC Chapter 18.40 regarding permit application/review procedures to facilitate a streamlined process.
  • Vote (Ordinance): Unanimous (02:35:29.000–02:35:31.000).
  • Decision (Resolution): Motion to approve the resolution relating to the implementation of 2SSB 5290 to avoid the penalty of permit fee refunds.
  • Vote (Resolution): Unanimous (02:36:03.000–02:36:06.000).
  • Next Steps: DCD staff (Mo-chi Lindblad) will work with the Prosecuting Attorney's Office (PAO) to finalize the code with corrections and the confirmed language changes (02:36:15.000).

Approval of Letter of Support for Jefferson Healthcare SANE Grant

Metadata

  • Time Range: 02:36:57.000–02:40:14.000
  • Agenda Item: Action Item
  • Categories: services, health, public safety

Topic Summary

The Board approved signing a letter of support for Jefferson Healthcare's application for a Department of Commerce Justice Assistant Grant. The grant would fund the Sexual Assault Nurse Examiner (SANE) program, which provides critical forensic examination and victim support services that the County has historically supported.

Key Discussion Points

  • The letter supports Jefferson Healthcare's application for a Department of Commerce Justice Assistant Grant to fund their Sexual Assault Nurse Examiner (SANE) (02:37:03.000–02:37:13.000).
  • The County has historically provided support for this SANE program (02:37:37.000–02:38:05.000).
  • The discussion emphasized the critical nature of having a highly trained professional to gather forensics necessary for pursuing justice in sexual assault cases (02:38:32.000–02:38:46.000).

Public Comments

  • No public comment on this topic (02:39:32.000–02:39:51.000).

Supporting Materials Referenced

  • A letter of support was presented and reviewed, though details beyond the recipient and purpose were not stated.

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve signing and sending the letter of support as presented.
  • Vote: Unanimous (02:39:51.000).
  • Next Steps: The letter will be signed and sent to Jefferson Healthcare for their grant application (02:39:57.000).

Approval of Interlocal Agreement with PUD 1 for Port Hadlock Sewer Operations

Metadata

  • Time Range: 04:47:18.000–05:09:05.000
  • Agenda Item: Action Item
  • Categories: contracts, operations, infrastructure, utilities

Topic Summary

The Board approved an Interlocal Agreement (ILA) with Public Utility District No. 1 of Jefferson County (JPUD) for the administration, operation, and maintenance (O&M) of the Port Hadlock Urban Growth Area (UGA) sewer system (PHUGA). This agreement is crucial for preparing to bring the newly constructed sewer system online in mid-to-late 2025. It leverages JPUD's existing utility infrastructure and expertise (billing, locates, staff) to provide services more cost-effectively than creating a separate County department. Staff confirmed JPUD is working with contractors and planning to hire a Group III wastewater operator.

Key Discussion Points

  • The ILA establishes JPUD as the operator and manager, leveraging existing utility systems (water, billing) and expertise (plant operators) to avoid the high cost of the County creating its own sewer department for a small customer base (04:51:51.000–04:52:26.000).
  • JPUD Duties: O&M of the Low Pressure Sewer, grinder pumps, WWTP, billing, customer service (including after-hours call-outs), and utility locates (05:01:51.000–05:02:32.000).
  • County Duties: The County retains system ownership and future responsibilities for new customer applications, line extensions, planning, capacity expansion, and collecting System Development Charges (SDCs) (05:02:46.000–05:03:05.000).
  • Costs Discussed: The negotiated one-time setup fee for JPUD billing software is a reasonable $\$$2,000 (04:54:31.000–04:55:10.000). The monthly flat fee for billing 100% of customers is $\$$800 (04:54:54.000).
  • Staffing: The County will pay for 50% of the cost of one Ecology certified Group III wastewater treatment operator, as the treatment plant constitutes a half-time job (04:57:17.000–04:58:00.000).
  • Review Period: The costs and terms will be subject to renegotiation, with the ILA explicitly stating a review "no later than two years after startup" to adjust the costs based on a full-year cycle of plant operation (05:04:47.000–05:05:47.000).
  • Liability: Staff confirmed that they are coordinating with the risk pool to ensure the new Hadlock wastewater system is fully covered, tied to the appraised value of assets (05:00:41.000–05:01:06.000).
  • Construction Update (Sam Harper): Construction is complete in Area 2 (Curtis Street). Work is starting on D Street and then Cedar Avenue (a large section), which will proceed at night (05:10:08.000–05:10:58.000, 05:11:04.000). Grinder pump materials have been ordered (05:10:03.000). The treatment plant membranes will be tested the week of February 10, 2025 (05:12:37.000).

Public Comments

  • No public comment on this topic (05:08:37.000).

Supporting Materials Referenced

  • Interlocal Agreement for Port Hadlock UGA Sewer System Administration, Operations, and Maintenance (PW2024-143): The agreement is a 10-year term and stipulates the division of O&M/Administration duties to JPUD.

Financials

  • One-time billing service setup fee (JPUD): estimated $2,000 (04:54:31.000).
  • Flat monthly billing service fee (JPUD): $800 (04:54:54.000).
  • County reimburses 50% of the salary, benefits, and overhead for one Group III wastewater operator (04:57:17.000).
  • Phase 4 Stage 2 Grinder Pump Installation contract cost ($1,056,937.29) was approximately $300,000 below the engineer's estimate (05:11:55.000–05:11:57.000).

Alternatives & Amendments

  • No alternatives discussed. The ILA serves as the intended solution.

Outcome, Vote, and Next Steps

  • Decision: Motion to approve and sign the Interlocal Agreement for Port Hadlock UGA Sewer System Administration, Operations, and Maintenance between Jefferson County and Public Utility District No. 1 of Jefferson County.
  • Vote: Unanimous (05:08:52.000–05:08:55.000).
  • Next Steps: The agreement will be signed and executed, allowing JPUD to proceed with hiring staff and planning (04:59:31.000–04:59:47.000). Staff will look at scheduling a meeting with a Commissioner to discuss the residential property questions (05:13:11.000-05:13:19.000).

Approval of County Office Early Closure for Christmas Eve

Metadata

  • Time Range: 05:15:41.000–05:16:11.000
  • Agenda Item: Perfunctory Item (Consent Agenda Follow-up)
  • Categories: operations, personnel

Topic Summary

The Board confirmed and clarified the scope of the resolution approved earlier in the consent agenda that authorizes the early closure of County offices on Christmas Eve because of historically light afternoon business. This closure includes all County offices at noon, with an exception for the Solid Waste Transfer Station.

Key Discussion Points

  • The County Administrator confirmed that a resolution was passed within the Consent Agenda that morning authorizing the early closure of county offices at noon on Christmas Eve, December 24, 2024 (05:15:46.000–05:16:04.000).
  • The timing of the early closure was verified to include the solid waste facilities closing at 2:00 PM (05:16:42.000).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The content of the resolution authorizing early closure was referenced (Resolution: Closing Certain County Offices Early on Christmas Eve).

Financials

  • No financial information discussed.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No additional vote needed (resolution was part of the approved consent agenda).
  • Next Steps: Staff will communicate the closure times internally and publicly (05:16:20.000).

Adoption of Mental Health Awareness Policy and Guidelines

Metadata

  • Time Range: 04:47:48.000–04:47:50.000 (Presentation Start)
  • Time Range: 03:47:48.000–04:21:42.000 (Substantive Discussion)
  • Agenda Item: Workshop (No Action)
  • Categories: personnel, policy, health

Topic Summary

The Human Resources Director presented a draft Mental Health Awareness Policy and Guidelines developed by a county-wide working group in response to a request from the Board earlier in the year, following the loss of a colleague in 2023. The policy aims to support employees by: (1) raising awareness, education, and promoting wellness; (2) reducing stigma; and (3) providing clear reporting guidelines and access to resources like the Employee Assistance Program (EAP) and state leave programs. Key discussion points focused on the critical role of supervisors in creating a culture of trust and navigating difficult conversations, and the ongoing challenge of encouraging greater utilization of the EAP, which currently has a low enrollment rate (17 employees in 2024).

Key Discussion Points

  • Policy Goal (HR Director): To support employees by raising mental health awareness, promoting wellness, reducing stigma, and providing information on resources (03:51:50.000–03:52:13.000).
  • Working Group Origin: The working group convened in response to an organizational loss in October 2023 and crafted the policy between August and November of this year (03:48:42.000–03:50:43.000).
  • Policy Responsibility: Responsibility for fostering a supportive culture is placed on all employees (03:52:28.000–03:52:31.000).
  • Supervisor Role: Guidelines encourage supervisors to check in early with employees who appear to be struggling, shifting the focus from performance issues to well-being (03:57:34.000–03:57:54.000). Training supervisors is a major component of successful implementation (04:04:44.000–04:04:54.000).
  • Confidential Reporting: Employees can report concerns to a supervisor, co-worker, department head, Human Resources, or via an anonymous message (03:53:43.000–03:53:53.000, 04:10:48.000).
  • EAP Usage (HR Director): Only 17 employees utilized the EAP services so far in 2024; increasing this low adoption rate is a continuing goal (04:00:33.000).
  • Protection/Accommodation: Mental health issues (when diagnosed by a provider) are protected under the American Disability Act (ADA) and may be eligible for work accommodations, such as a reduced schedule, similar to physical injuries (04:20:05.000–04:21:10.000).
  • Grief Support: Staff noted the difficulty of providing adequate and non-linear support for traumatic grief (like the loss that prompted the policy creation); the burden of managing this support lands heavily on supervisors (04:10:14.000–04:10:22.000, 04:19:08.000).

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • The National Alliance on Mental Illness (NAMI) provided a presentation to the working group (03:50:07.000).

Financials

  • No financial figures discussed other than EAP being a currently paid benefit and the mention of state Paid Family Medical Leave (PFML) offering up to 12 weeks of paid time off (up to 90% of wage) (04:02:08.000).

Alternatives & Amendments

  • Suggested Addition: A local crisis hotline through Salish Behavioral Health Administrative Service Organization (BHASO) was recommended by a Commissioner to be added to the resource list because it offers a more local connection than the national 988 line (04:08:20.000–04:08:49.000).
  • Suggested Next Step: Commissioners suggested bringing the policy back for formal approval in a workshop setting rather than through the consent agenda, specifically paired with a detailed workshop on EAP to encourage higher utilization (04:16:44.000–04:16:51.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was presented for discussion.
  • Next Steps: The policy will be adjusted and then brought back to the Board in the near future (potentially on consent or in a dedicated workshop) for formal adoption (04:08:02.000–04:08:07.000). Training for supervisors is planned as a future step (04:00:12.000–04:00:15.000).

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