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Collective Bargaining Agreement for Jefferson County Sheriff’s Office Commissioned Deputies (2025-2027)

Topic Summary

The Jefferson County Board of Commissioners is reviewing a new three-year Collective Bargaining Agreement (CBA) and accompanying Subscription Agreement (for health benefits) covering Commissioned Deputies in the Jefferson County Sheriff's Office, spanning January 1, 2025, through December 31, 2027. The agreement, ratified by Teamsters Local No 589 on November 15, 2024, includes a 12% general wage increase over the term, pay scale adjustments, increased longevity pay, and enhanced benefits such as the addition of Juneteenth as a holiday.

Key Points

  • The new Collective Bargaining Agreement (CBA) covers Jefferson County Sheriff’s Office Commissioned Deputies from January 1, 2025, through December 31, 2027.
  • The agreement was ratified by employees represented by Teamsters Local No 589 on November 15, 2024.
  • Longevity pay is structured as an annual bonus upon completion of service, ranging from $800 at five years up to $3,400 at thirty years of employment (effective January 2025).
  • Call Back pay changed from a minimum of two hours paid/worked to three hours paid/worked at the overtime rate.
  • Juneteenth is added as a recognized holiday, resulting in an eight-hour increase in total vacation/holiday hours.
  • Uniform allowance increased for deputies from $1,000 to $1,400, and for detectives from $500 to $700.
  • Specialty Pay for duties assigned by the Sheriff commands a 1% premium.
  • Acting Sergeant/Supervisor duty receives a 5% premium differential.
  • Deferred Compensation changed from a flat amount to an equivalent County contribution of 1.5% of base pay.
  • Upon an employee's death, the estate will be paid 100% of accumulated sick leave.

Financials

  • Total Wage Increase: 12% general wage increase over three years.
  • January 1, 2025: 8% general wage increase, plus wage scale restructuring (dropping the first two steps, adding Steps E and F).
  • January 1, 2026: 2% general wage increase.
  • January 1, 2027: 2% general wage increase.
  • 2025 Wage Rates (Hourly): Entry/$39.44, Step A/$41.41, Step F/$52.85.
  • 2026 Wage Rates (Hourly): Entry/$40.23, Step A/$42.24, Step F/$53.91.
  • 2027 Wage Rates (Hourly): Entry/$41.04, Step A/$43.09, Step F/$54.99.
  • Longevity Pay (Annual Bonus): $800 (5 yrs), $1,200 (10 yrs), $1,600 (15 yrs), $2,000 (20 yrs), $2,400 (25 yrs), $3,400 (30 yrs).
  • Uniform Allowance Increase: Deputies jump from $1,000 to $1,400; Detectives jump from $500 to $700.
  • Detective Pay: Additional $100.00 per month for incidental expenses and non-patrol duties.
  • K-9 Officer Pay: 0.5 hours of pay per day at time and one half.
  • Field Training Officer (FTO) Pay: One hour of additional paid time at time and one half per FTO shift.
  • Health/Welfare Contributions (Washington Teamsters Welfare Trust - Plan B):
  • Medical Plan B: $1,509.00 Monthly Rate
  • Life/AD&D Plan B: $4.40 Monthly Rate
  • Weekly Time Loss Plan A: $18.00 Monthly Rate
  • Disability Waivers (9 mos. extension): $11.40 Monthly Rate
  • Dental Plan B: $87.50 Monthly Rate
  • Vision Plan EXT: $17.10 Monthly Rate
  • The County is responsible for 85% of the required contribution for health benefits, and employees are responsible for 15% via an agreed wage reduction.

Alternatives

None specified.

Community Input

None present.

Timeline

  • November 15, 2024: Agreement ratified by Teamsters Local No 589.
  • January 1, 2025: Commencement date for the new CBA and effective date for 8% wage increase and benefit changes.
  • December 31, 2027: Expiration date for the CBA.

Next Steps

The Board is recommended to approve and sign the Collective Bargaining Agreement and the Subscription Agreement.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Teamsters Local No 589
  • Joe Nole - Jefferson County Sheriff
  • Robert A. Driskell - Teamsters Local 589 Secretary/Treasurer

Amendment 2: Chimacum Creek Toxics Cleanup Grant

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment 2 to the Toxic Cleanup Grant Agreement (No. TCPIPG-2123-JeCoPH-00039) with the Washington State Department of Ecology (Ecology). This amendment, which involves no change in the total grant amount of $200,000, redistributes existing funds between project tasks and adds the necessary scope of work for blackberry removal to ensure site access for environmental sampling related to the investigation of contamination near Chimacum Creek.

Key Points

  • The agreement is Amendment No. 2 to the Toxic Cleanup Grant Agreement between Ecology and JCPH for the Chimacum Creek Cleanup and Restoration Project (Site ID 1559, located at 890 Old Hadlock Road, Anderson Property).
  • The scope for "Site Investigations" (J003) is amended to include services for blackberry removal to enable sampling access to the site.
  • The cleanup site is in a sensitive environmental area along a fork of Chimacum Creek, critical habitat for endangered Hood Canal summer chum salmon, Puget Sound steelhead, and Coho salmon.
  • The property was previously used for "Michael’s Custom Re-build and Towing" and "Michael’s Hulk Hauling," resulting in contamination.
  • Past investigations found elevated levels of gas (up to 240 mg/kg) and diesel (up to 7,800 mg/kg) in soil samples (2005), and elevated levels of lead (435 mg/Kg), Zinc (152–285 mg/kg), and arsenic in sediments (18.2mg/Kg) (2009 EPA study).
  • JCPH holds a $61,511 lien on the property stemming from solid waste violations litigation.
  • The project's overall goal is to complete site investigations and prepare a conceptual redevelopment plan for the site, which may include property acquisition or obtaining a conservation easement.
  • JCPH intends to hire Washington Conservation Corps crews or other contract labor for the one-time blackberry removal.
  • The Redevelopment/Restoration Plan involves coordination with the North Olympic Salmon Coalition.

Financials

  • Total Grant Amount: $200,000.00 (No change).
  • Funding Source: Model Toxics Control Capital Account (MTCCA) - 100% State/Ecology Share.
  • Recipient Match: 0%.
  • Budget Redistribution:
  • Task 1: Grant and Project Administration (J008) increased by $13,000.00 (from $7,000.00 to $20,000.00).
  • Task 2: Site Investigations (J003) remained at $123,000.00 (previously increased by $10,000 under Amendment 1).
  • Task 3: Focused Feasibility Study (J004) remained at $20,000.00.
  • Task 4: Integrated Planning Activities (J011) decreased by $13,000.00 (from $50,000.00 to $37,000.00).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June 1, 2022: Original Funding Effective Date.
  • June 30, 2025: Amended Funding Expiration Date (extended from June 30, 2023 by Amendment 1).
  • May 17, 2024: (Amendment 2) will be effective as of March 1, 2024 (as stated in the amendment document).

Next Steps

JCPH management requests approval of Amendment 2 to the grant agreement.

Sources

  • Pinky Feria Mingo - Environmental Public Health Director
  • Tami Pokorny - Natural Resources Program Coordinator (Recipient Task Coordinator for Tasks 2, 3, and 4)
  • Debbie Fountain - Recipient Task Coordinator for Task 1, Grant and Project Administration.
  • Evren Northwest, Inc. - Project consultant (to install monitoring wells and take samples)
  • Washington State Department of Ecology (Ecology)
  • Model Toxics Control Act (MTCA), Chapter 70.105D RCW

Amendment: Tyler Technologies Enterprise Permit and Licensing (EPL) Business Module Add-On

Topic Summary

The Community Development Department (DCD) is seeking approval for an amendment to the existing contract with Tyler Technologies to purchase the "Business Management Suite" module for the Enterprise Permit and Licensing (EPL) software. This add-on, costing $47,600, is necessary to efficiently manage annual inspections, recurring business permits, and professional licensing that the current EPL system cannot handle efficiently. Approval is contingent on the final execution of a Washington State Department of Commerce grant providing supplementary funding.

Key Points

  • The amendment adds the Business Management Suite module to the existing Tyler Technologies EPL (EnerGov) software platform, which is currently used by DCD, Environmental Public Health (EPH), and some Public Works (PW) case management.
  • The new module enables more efficient workflows for annual inspections, recurring business permits (like short-term rentals), and managing professional licensing (like septic professionals).
  • The existing EPL functionality is described as struggling to handle these recurring needs efficiently.
  • The Business Management Suite purchase includes 10 user licenses.
  • The project includes 112 hours of Remote Implementation services and 16 hours of Project Management services from Tyler staff.
  • The original core software purchase (EnerGov Permitting & Land Management Suite, Citizen Self Service, iG Workforce Apps, and Tyler GIS) cost $86,244 in licenses and $219,700 in services, for a total initial contract cost of $330,574 (excluding estimated travel expenses of $20,400).

Financials

  • Total Cost of Amendment: $47,600.00
  • One-Time Fees: $43,400.00
    • License Fees (10 users): $21,000.00
    • Professional Services: $22,400.00 (Project Management: $2,800.00; Remote Implementation: $19,600.00)
  • Recurring Fees (Year One Maintenance): $4,200.00
  • Funding: The initial purchase is being supplemented by a grant award from the Washington State Department of Commerce "Paper to Digital Grant."
  • Contingency: The purchase will only proceed upon final execution of the Washington State Department of Commerce grant agreement.
  • Original Contract Costs (2018): $305,944 in one-time fees plus $24,630 in year one maintenance, plus estimated travel expenses of $20,400.
  • Original Ongoing Maintenance Fees: $24,630 annually starting in 2019, covered by the newly adopted 5% technology fee.

Alternatives

  • The primary alternative implied is continuing to use the existing EPL functionality, which is deemed inefficient for recurring business permitting and tracking.

Community Input

None specified.

Timeline

  • July 17, 2018: Date of the original License and Services Agreement (EnerGov).
  • Date of Sales Quotation (for add-on): Not specified, but quote expiration is November 24, 2024.
  • 2025: Current ongoing software maintenance fees due, covered by the 5% technology fee.
  • Next Step Contingency: Purchase pending final execution of the Washington State Department of Commerce grant contract.

Next Steps

Staff recommends that the Board approve the contract amendment with Tyler Technologies, Inc. and the purchase of the business module, pending final execution of the award contract for the Washington State Department of Commerce Paper to Digital Grant.

Sources

  • Josh D. Peters, AICP - Community Development Director
  • Mo-chi Lindblad - Principal Planner
  • Mark McCauley - County Administrator
  • Tyler Technologies, Inc.
  • Washington State Department of Commerce (grant funder)

EV Charging Station Grant Amendment (WAEVCP 2023)

Topic Summary

Jefferson County Central Services proposes amending the existing Site Host Agreement with EV Charging Solutions, Inc. (EVCS) to incorporate two recently awarded Washington Electric Vehicle Charger Program (WAEVCP 2023) grants. This amendment adds five new county worksites and 40 Level 2 charging ports plus 6 stub-outs for fleet vehicle use. The agreement structure, which waives the county's $102,000 grant match requirement, will involve the County paying EVCS $0.29 per kWh for enterprise use of the fleet chargers, based on a fixed 18-cent markup over the PUD rate.

Key Points

  • Jefferson County received two grants under the WAEVCP 2023 program for worksite EV charging.
  • The combined grants provide for up to 40 Level 2 charging ports and 6 stub-outs for future expansion across five new county worksites.
  • The existing Site Host Agreement (dated May 17, 2024) covered the Olympic Peninsula Gateway Visitors Center ("DCFC Stations").
  • EVCS will be responsible for the $\mathrm{\$102,000.00}$ (25%) grant match requirement.
  • The new Workplace/Fleet charging equipment locations added to the Agreement (Exhibit B) are:
    1. County Courthouse Property (1820 Jefferson St.) - Proposed eight (8) ports (L2).
    2. Public Works Department Property (615 Sheridan St.) - Proposed eight (8) ports (L2).
    3. Community Development and Public Health Department Property (623 Sheridan St.) - Proposed eight (8) ports (L2).
    4. Sheriff’s Office and Jail Property (81 Elkins Rd.) - Proposed eight (8) ports (L2).
    5. Public Works Shop & Fleet Maintenance Property (202 Elkins Rd.) - Proposed eight (8) ports (L2).
  • The charging equipment for the new sites is specified as 7.6 kW Level 2 EVSE (Noodoe AC7LC, or similar).
  • Final installation location and site design require mutual agreement between Jefferson County and EVCS, with the County retaining final approval of site design.

Financials

  • Total Grant Amount: $306,000
  • County Match Requirement: $102,000 (25% match relieved by EVCS taking responsibility).
  • Cost to County (Fleet Use): EVCS will charge $0.29 (twenty-nine cents) per kWh of electricity dispensed for the new Workplace/Fleet charging equipment, for exclusive Jefferson County enterprise utilization.
  • Rate Structure: The rate is maintained at $0.18 (eighteen cents) above the SCHEDULE 24 GENERAL SERVICE rate for Public Utility District No. 1 of Jefferson County, currently \$0.11 per kWh.
  • Revenue Share: Section 4 (Revenue Share), which granted Site Host $0.05 per kWh for public DCFC use, does not apply to the fleet charging arrangement, as it is for exclusive enterprise utilization.
  • Projected Savings: The county expects long-term savings on maintenance and fuel costs compared to internal combustion vehicles.

Alternatives

  • The alternative mentioned is the county incurring the $102,000 grant match requirement if contracting with a different service provider or managing the installation/maintenance internally, which is avoided by contracting with EVCS.

Community Input

  • Commissioners held a workshop on November 4, 2024, and voiced consensus for amending the existing Olympic Gateway Visitor Center contract.

Timeline

  • August 9, 2024: Contract between the lead applicant and Department of Commerce was signed.
  • May 6, 2025: Project completion deadline for the grant.
  • January 1, 2025 (Proposed): Effective date of the amendment (the resolution date is provided, but not the final executed date).

Next Steps

Central Services recommends amending the existing agreement with EVCS to include the additional 40 ports and 6 stubs, pending successful contract negotiation.

Sources

  • Shawn Frederick - Central Services
  • Mark McCauley - County Administrator
  • Washington Electric Vehicle Charger Program (WAEVCP 2023)
  • EV Charging Solutions, Inc. (EVCS)
  • Public Utility District No. 1 of Jefferson County (JPUD)
  • Gustavo Occhiuzzo - CEO, EVCS (signed original agreement)

Public Hearing Notice: Ordinance Establishing the Office of the Coroner

Topic Summary

The Board of County Commissioners plans to hold a public hearing on December 16, 2024, to discuss and potentially adopt a proposed ordinance that establishes a separate Office of the Coroner for Jefferson County and mandates the appointment of a qualified non-lawyer coroner. This action is mandated by statutory changes (RCW 36.16.030) effective January 1, 2025, which prohibit the Prosecuting Attorney from continuing to serve as the ex officio coroner. Establishing a separate office and appointing a non-lawyer is identified as the most cost-effective compliance option.

Key Points

  • The public hearing is scheduled for Monday, December 16, 2024, at 3:30 p.m.
  • The proposed ordinance would establish a separate Office of the Coroner in Jefferson County.
  • The ordinance would set procedures for an appointed coroner to follow and ensure compliance with Washington State law.
  • Statutory changes to RCW 36.16.030, effective January 1, 2025, prohibit the Prosecuting Attorney from serving as the ex officio coroner.
  • The proposed plan is considered the "most cost-effective option."

Financials

  • The minimum budget increase for the new separate Coroner's Office is estimated to be $18,000.00 above prior budgets for the function in 2025.

Alternatives

None specified.

Community Input

  • Written testimony is invited from December 2, 2024, until the end of the public hearing on December 16, 2024.
  • Commenters can participate virtually (Zoom link: https://zoom.us/j/93777841705) or in-person at the BOCC Chambers.

Timeline

  • August 22, 2024: Date of Attorney General’s Opinion relevant to statutory changes.
  • October 7, 2024: Board held a second workshop to discuss updates.
  • January 1, 2025: Effective date of RCW 36.16.030 statutory changes (prohibiting PA from serving as coroner).
  • December 4 & 11, 2024: Public Hearing Notice publication dates.
  • December 16, 2024: Public hearing date (3:30 p.m.).

Next Steps

The Board is asked to approve the attached hearing notice for publication.

Sources

  • James Kennedy - Prosecuting Attorney
  • Melissa Pleimann - Deputy Prosecuting Attorney
  • RCW 36.16.030 (Statutory law)
  • Washington State Attorney General (issued August 22, 2024 opinion)

Public Hearing Notice: Transportation Benefit District (TBD) for Unincorporated Jefferson County

Topic Summary

The Jefferson County Department of Public Works requests approval for a public hearing notice to establish a Transportation Benefit District (TBD) for unincorporated Jefferson County. The hearing, set for December 16, 2024, aims to adopt an ordinance (codified in JCC Title 3) to create the TBD, which is intended to address a significant road funding deficit, preserve infrastructure, and enhance safety by accessing new revenue sources authorized by state law (RCW 36.73.020).

Key Points

  • The public hearing is scheduled for Monday, December 16, 2024, at 10:00 a.m.
  • The proposed TBD geographic boundary is exclusively unincorporated Jefferson County.
  • The TBD mechanism is necessary because transportation revenue growth (road levy, motor vehicle fuel tax (MVFT)) has been flat or constrained, while inflation has rapidly increased costs, resulting in cuts to maintenance programs and a future road fund deficit projected at $\mathrm{\$883,116}$ in 2025.
  • The County currently chip seals only about 5% (17 miles) of its paved roads annually, significantly below the recommended treatment frequency of approximately one treatment every 7 years (currently averaging one treatment every 20 years).
  • Road Fund history shows revenue sources like MVFT have been flat (0.45% growth since 2007-2023 shown) and salaries, equipment rental (ER&R), and materials costs are rising rapidly (Total increase 2023 to 2025 is estimated at $\mathrm{\$1,167,926}$).
  • The TBD is authorized to fund eligible transportation projects focused on system preservation, decreasing congestion, and enhancing safety/economic development, consistent with state law (RCW 36.73.020). Maintenance and preservation projects are specifically eligible uses.
  • The City of Port Townsend already established a TBD in July 2023 (Ordinance 3319). The County is proceeding with its TBD excluding the City of Port Townsend.

Financials

  • Current Fiscal Impact - Establishing TBD: None at this time (Ordinance adoption phase).
  • Future Funding Options (RCW 36.73.040 and 36.73.065):
    • Car License Fees: Up to $100 total ($20, $40, $50 increments possible via Councilmanic (non-voted) action).
    • Sales Tax: Up to 0.3% (voted), or 0.1% (Councilmanic).
  • Potential Revenue (Recommended Councilmanic Action):
    • $20 Car License Fee (26,384 vehicles): $\mathrm{\$527,000}$ (annually).
    • 0.1% Sales Tax: Currently estimated at $\mathrm{\$600,000}$ (annually).
    • Total Potential Revenue: $\mathrm{\$1,100,000}$
  • Fiscal Context:
    • Outlook for the Road Fund is projected as "Not Good" with the Ending Fund Balance dropping below the 25% Cash Reserve Goal by 2028.
    • 2025 Deficit (Costs minus Revenues) is projected at $\mathrm{\$883,116}$. The total proposed TBD revenue would cover this deficit.

Alternatives

  • Public Works previously enacted cost-cutting measures including reducing the chip seal program by half, slashing the asphalt budget, and staff reductions of 18%.
  • Future suggested cost-cutting measures include reducing roadway striping budget (fog lines, some centerlines) and reducing snow/ice equipment assets.
  • The MVFT growth rate is only 0.45% from 2007-2023, while road levy growth is limited. Without TBD, deep cuts or eventual expensive infrastructure replacement looms.

Community Input

  • Written testimony is invited from December 2, 2024, until the end of the public hearing on December 16, 2024.
  • Commenters can participate virtually (Zoom link: https://zoom.us/j/93777841705) or in-person at the BOCC Chambers.

Timeline

  • September 23, 2024: Public Works presented to BoCC regarding the Road Fund and TBDs.
  • November 15, 2024: County Administrator informed the City of Port Townsend of the intention to form a TBD.
  • December 1, 2024: Deadline for City of Port Townsend to respond regarding participation.
  • December 4 & 11, 2024: Public Hearing Notice publication dates.
  • December 16, 2024: Public hearing date (10:00 a.m.).
  • Seven months after approval: TBD fees/taxes could begin collection, per RCW 82.80.140 provisions.

Next Steps

Approve the public hearing notice for publication.

Sources

  • Monte Reinders - Director of Public Works
  • Ariel Speser - Civil Deputy Prosecuting Attorney
  • Philip Morley - County Administrator (signed June 26, 2018 permit software request)
  • RCW 36.73.020, 36.73.040, 36.73.050, 36.73.065, 82.80.140 (Washington State Law)
  • Washington State Department of Licensing (DOL) (provided vehicle data)

Contracted Plate Search Data Sharing Agreement (DOL)

Topic Summary

Jefferson County Public Health (JCPH), Environmental Health Division, is requesting approval for a no-cost, five-year renewal of the Contracted Plate Search (CPS) Data Sharing Agreement with the Washington State Department of Licensing (DOL). This agreement is critical for JCPH to access necessary vehicle/vessel record information to complete junk vehicle affidavits, supporting solid waste code enforcement activities.

Key Points

  • The agreement grants JCPH access to the DOL's Contracted Plate Search (CPS) service for vehicle and vessel records.
  • The use of this access is specifically to "obtain information needed to complete junk vehicle affidavits" related to solid waste code enforcement activities.
  • The agreement allows JCPH to contact the owner in association with the junk vehicle affidavit process, specifically to "provide an opportunity to move the vehicle before it gets towed."
  • JCPH is identified as a government entity and is therefore exempt from the $\mathrm{\$2}$ per-record access fee, incurring only the $\mathrm{\$0.04}$ search fee per record search.
  • The agreement incorporates compliance requirements from the federal Driver Privacy Protection Act (DPPA) and relevant Washington State RCWs (RCW 42.56, RCW 46.12.630, 635, 640).

Financials

  • Total Cost/Amount: $\mathrm{\$0}$
  • Per-Record Fees: $\mathrm{\$0.04}$ per record search (Government entities are exempt from the additional $\mathrm{\$2}$ fee per record accessed).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • January 1, 2025: Start date of the new agreement term.
  • December 31, 2029: End date of the agreement term.
  • The previous agreement expires December 31, 2024.

Next Steps

JCPH management requests approval of the Contracted Plate Search Data Sharing Agreement.

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director (Primary applicant)
  • Alisa Hasbrouck - Environmental Public Health Manager
  • Washington Department of Licensing (DOL)
  • Federal Driver Privacy Protection Act of 1994 (DPPA)
  • RCW 46.12.635(4)(a)(b)(c) (Mandating notification procedures upon disclosure to private parties, though JCPH states contact is for enforcement warning purposes.)

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