PACKET: Commissioners Meeting at Mon, Nov 18, 09:00 AM

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Updates to Countywide Planning Policy (CPP) and Comprehensive Plan Planning Data

Topic Summary

The Jefferson County Board of County Commissioners (BoCC) is considering the adoption of three resolutions marking key milestones in the 2025 Comprehensive Plan Periodic Review process. These proposals involve adopting updated Countywide Planning Policies (CPP) for the first time since 1994, establishing 2025-2045 population projections and growth allocations recommended by the Growth Management Steering Committee (GMSC), and endorsing a Public Participation Plan (PPP) for the comprehensive plan update process. The updated CPP incorporates newly required chapters on Tribal Coordination and Climate policies.

Key Points

  • The CPP document, which serves as the policy framework for county and city comprehensive plans, has not been updated since 1994.
  • New policy statements in the CPP address requirements for Tribal Coordination (mandated by HB 1717) and Climate policies (mandated by HB 1181) (p. 2-3, 20-21).
  • The GMSC provided recommendations on CPP updates and planning numbers after five meetings held between March 5, 2024, and August 13, 2024.
  • The GMSC recommends selecting the State Office of Financial Management's (OFM) midrange population projection for the 2025-2045 planning period because it has historically been the most accurate.
  • The GMSC recommends a population allocation for planning purposes of 80% to urban areas (Urban Growth Areas - UGAs) and 20% to rural areas in response to new planning requirements for housing at all income levels (p. 3).
    • This 80% urban allocation is divided: 40% to the City of Port Townsend UGA and 40% to county urban areas.
  • The specific population projections for 2025-2045 planning period using the OFM Medium Series are:
    • 2025 Population: 34,586
    • 2045 Population: 40,486
    • Projected Increase (2025-2045): 5,900
  • The allocated increase is broken down as:
    • Port Townsend Urban Allocation (40%): 2,360
    • County Urban Allocation (40%): 2,360
    • Rural & Resource Allocation (20%): 1,180
  • The GMSC unanimously recommended using Methodology C of the Washington Department of Commerce’s Housing for All Planning Tool (HAPT), which is optimized for rural jurisdictions, to determine housing allocations across income bands (p. 1-2).
  • The Public Participation Plan (PPP) aims for early and continuous engagement, prioritizing outreach to underserved communities, and includes sub-plans for Climate Resiliency and Middle Housing specific activities.

Financials

  • The 2025 Periodic Review has been funded by grants from the Department of Commerce and the County General Fund.
  • Adoption of the resolutions presented will not have a fiscal impact.

Alternatives

  • None specified regarding the content of the resolutions presented by Community Development. However, the population resolution selects the OFM medium series projection over the low (3,468 increase) or high (13,012 increase) projections.

Community Input

  • A public hearing is required for CPP adoption under RCW 36.70A.210.
  • The hearing notice was published in the November 6 and November 13, 2024 editions of the Leader.
  • The GMSC received input from Tribal governments and the public during its review of the CPP (p. 2).

Timeline

  • March 5, 2024 - August 13, 2024: GMSC convened five meetings to review and update the CPP.
  • June 11, 2024: GMSC endorsed the OFM medium series population projection (p. 2).
  • August 13, 2024: GMSC unanimously voted to recommend the 80% urban / 20% rural population growth allocation (p. 2).
  • November 6 and 13, 2024: CPP public hearing notice was published.
  • Adoption of resolutions is requested at the November 18, 2024 BoCC session.
  • Planning Period addressed by the population resolution: 2025-2045 (p. 2-3).
  • Comprehensive Plan (CP) and Development Regulations are required to be updated by June 2025.

Next Steps

  • Hold a public hearing on the CPP.
  • Take action (adopt or deny) on the three resolutions presented: updated CPP, 2025-2045 Population Projection/Allocations, and the Public Participation Plan (p. 3).

Sources

  • Josh D. Peters, AICP - Director, Community Development
  • Joel M. Peterson - Associate Planner, Community Development
  • Growth Management Steering Committee (GMSC)
  • Washington State Office of Financial Management (OFM)
  • Washington Department of Commerce
  • Washington State Growth Management Act (GMA) - RCW 36.70A.035, 36.70A.210, 36.70A.130, 36.70A.070(2)(a)
  • Washington House Bill (HB) 1717
  • Resolution No. 09-24 (reconstituted GMSC)
  • Resolution No. 107-91 and 128-92 (original CPP establishment)
  • Resolution No. 112-94 (CPP amendment)

Port Hadlock UGA Sewer Utility Code Adoption

Topic Summary

The Public Works Department proposes adopting a new Jefferson County Code (JCC) Title 13 Sewer Utility Code and an associated Sewer System Fee Schedule by resolution to establish and regulate the new Port Hadlock Urban Growth Area (PHUGA) sewer utility. The sewer system is required under the Growth Management Act (GMA) to enable urban development in the PHUGA. The proposed fee schedule includes provisions designed to subsidize the utility initially and encourage development and affordable housing through various fee deferrals and phase-ins.

Key Points

  • Adoption of the new JCC Chapter 13 Sewer Utility Code is necessary for the PHUGA sewer system to become operational (p. 504).
  • The Sewer Utility Code's purpose includes: establishing regulations for planning, construction, maintenance, and use of the PHUGA sewer system; enforcement; adopting technical specifications; promoting public health and safety; establishing charges; and providing for appeals (p. 505, 521).
  • The sewer utility code and fee schedule are intended to encourage development and affordable housing (p. 505).
  • The PHUGA sewer system development is consistent with the process ongoing since the first GMA Comprehensive Plan adopted in 1998, and the system is required to provide urban services per RCW 36.70A.110 (p. 505).
  • The "Port Hadlock UGA Sewer Facility Plan" (2008, updated 2021) has been adopted as an element of the Comprehensive Plan (p. 505).
  • The sewer rates and system development charges (SDCs) were created based on a sewer rate study (p. 505).
  • Responsibility for the PHUGA sewer utility operation rests with the Jefferson County Department of Public Works (p. 521-522).
  • Annual adjustments to non-SDC sewer service charges will occur automatically every year based on the Consumer Price Index for Seattle-Tacoma-Bellevue (CPI-W), beginning January 1, 2027, with increases capped at 5% per year (p. 511, 529).
  • Low-income discounts are provided for qualifying customers, including low-income seniors, disabled persons, veterans, and certain owners of multifamily units/mobile home parks, provided the savings are passed onto tenants (p. 529-530). The minimum low-income rate shall not be less than 50% of the undiscounted single-family residence charge (p. 530).
  • For new detached Accessory Dwelling Units (ADUs), connection is required if the sewer system is available, and all existing structures with plumbing on that property must connect simultaneously (p. 526).
  • Prohibited discharges include: substances causing fire/explosion, substances exceeding 40 degrees Celsius (104 F), suspended solids exceeding 300 mg/l, fats/oils/grease (O&G) exceeding 100 mg/l, and wastewater with Biochemical Oxygen Demand (BOD) greater than 300 mg/l (p. 538-539).
  • Civil liability is imposed on property owners for damage to the sewer system resulting from inappropriate/unlawful discharges or failure to make timely connection as specified in the permit (p. 536, 541).
  • The maximum penalty for violations of discharge restrictions (JCC Chapter 13.06) is $10,000 per violation per day (p. 541).

Financials

  • The sewer utility will require county subsidy because revenue from proposed rates will be phased in incrementally as customers connect to the new system (p. 505).
  • The subsidy is needed because: 1) revenue from sewer bills will be incremental; 2) urban services are needed to stimulate economic development and affordable housing; and 3) the Membrane Bioreactor (MBR) treatment plant needs incoming sewer flow to function (p. 505).
  • Residential Monthly Rate (Single-family residence): \$80.00 per month (1.0 ERU) (p. 507).
  • Duplex: \$72.00 per month (0.9 ERU) (p. 507).
  • ADU, Multifamily, Mobile home, RV park: \$56.00 per month (0.7 ERU) (p. 507).
  • Non-Residential Monthly Rate:
  • Base rate (up to 4,000 gallons/month): \$80.00 (1.0 ERU) (p. 508).
  • Volume charge (over 4,000 gallons/month): \$80.00 plus \$0.025 per gallon over 4,000 (p. 508).
  • System Development Charges (SDCs) Phase-in (per ERU):
  • 2025, 2026, 2027: \$0.00 (p. 510).
  • 2028: \$1,000.00 (p. 510).
  • 2029: \$2,000.00 (p. 510).
  • 2030: \$3,000.00 (p. 510).
  • After 2030: To Be Determined (p. 510).
  • SDC Incentives/Deferrals (JCC 13.05.075):
  • Waiver or deferral of SDCs for qualifying non-profit organizations (community action agencies, housing authorities) developing low-income housing, provided the housing is restricted to low-income households for a minimum of 20 years from the Certificate of Occupancy date (p. 533-535).
  • Other Charges (Examples):
  • Hourly Rate: \$75.00 per hour (p. 510).
  • Sewer Connection Permit Charge (Base 4 hrs): \$300.00 + hourly rates (p. 510).
  • Annual Fee for Inspection of Grease Traps/Interceptors (Base 4 hrs): \$150.00 + hourly rates (p. 511).
  • Developer Reimbursement Payback Processing Fee (Latecomer Agreements): 5% of the reimbursement amount paid by any customer (p. 512).
  • Delinquent Payment Charge: 5% of the delinquent amount (p. 514).
  • Funding: The project is 100% funded by grants from the Department of Commerce and the Department of Ecology (p. 505, 597).

Alternatives

  • None specified.

Community Input

  • A public hearing was noticed for November 18, 2024, at 2:00 PM, with notices published November 6 and 13, 2024 (p. 504).
  • Public discussion is implicitly provided for via the appeal provisions (JCC Chapter 13.09) for system development determinations and enforcement decisions (p. 544).

Timeline

  • Public Hearing: November 18, 2024, 2:00 PM (p. 504).
  • Effective Date of Fee Schedule Resolution: January 1, 2025 (p. 506).
  • Automatic CPI fee increases begin: January 1, 2027 (p. 507).
  • SDCs phase-in starting 2028, reaching $3,000/ERU in 2030 (p. 510).

Next Steps

  • Public Works recommends approving the adoption of JCC Title 13 Sewer Utility Code (Ordinance) and Appendix 1 Sewer Utility Fee Schedule (Resolution) (p. 505).

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Mark McCauley - County Administrator
  • Samantha Harper - Wastewater Project Manager
  • Jefferson County Prosecuting Attorney's Office (PAO)
  • Port Hadlock UGA Sewer Facility Plan (2008, updated 2021)
  • RCW 36.94.020, 36.70A.110, 36.94.130
  • Washington State Department of Ecology (Ecology)

Pleasant Harbor Master Planned Resort Contract Planner Services

Topic Summary

A professional services agreement (PSA) is proposed with OTAK, Inc. to retain Cristina Haworth as the "Contract Planner" responsible for development review related to the Pleasant Harbor Master Planned Resort (PHMPR). This arrangement continues her previous work and is designated as a sole source procurement due to the project's complexity and the significant investment already made in Ms. Haworth's expertise and knowledge of the ongoing development. The developer, PHMPR, will be responsible for covering all consultant costs.

Key Points

  • The agreement retains Cristina Haworth, AICP, as the Contract Planner for the PHMPR project, moving from a prior contract with SCJ Alliance after Ms. Haworth changed employment to OTAK, Inc (p. 590).
  • This is an authorized sole source procurement due to the "highly complex project" status, Ms. Haworth's "significant knowledge of the history of the project," and the existence of an unfinalized preliminary plat application on a required deadline (p. 590).
  • The Contract Planner is required by the Future Staffing and Consultant Agreement (FS&C Agreement) between the County and the PHMPR developer (p. 590, 594).
  • The scope of work involves reviewing development applications for conformance with the Development Agreement, the PHMPR land use designation (Title 17 JCC), and the Unified Development Code (Title 18 JCC). This includes planning, engineering (civil, environmental, transportation), SEPA compliance, and coordinating other consultants/staff (p. 594).
  • The Consultant, OTAK, Inc., is committed to providing efficient service by offering consolidated technical support, timely tracking of budgets, and maintaining clear communication with the public and stakeholders (p. 594-595).
  • The FS&C Agreement details the payment process, requiring the developer (PHMPR) to maintain a minimum of a $30,000 Retainer Account with the County to ensure timely payments to consultants (p. 597). Failure to pay undisputed amounts within 45 days allows the County to immediately draw upon the retainer (p. 597).
  • Contract Planner shall make good faith efforts to return comments or corrections on PHMPR applications within 20 business days of receipt (p. 596).

Financials

  • The maximum payment amount for the contract is Up to $100,000 per year (p. 592).
  • Contract Planner costs will be paid by the PHMPR developer per the FS&C Agreement (p. 591).
  • Hourly rates for OTAK, Inc. staff working on the project range from $116 (Planner 2) to $247 (Project Manager - Environmental Review) (p. 600).
  • Hourly rates are subject to annual adjustment based on CPI-W plus 1% maximum (p. 600).
  • The developer is required to deposit an initial amount of $30,000 into a Retainer Account maintained by the County Auditor/Treasurer (p. 597).

Alternatives

  • The primary alternative implied and managed against is staffing the "highly complex project" internally, which is explicitly deemed impossible: "DCD cannot allocate the resources necessary to timely and consistently process the additional permits for developing the Master Planned Resort" (p. 595).

Community Input

  • None specified for this contract review.

Timeline

  • Agreement Term: September 16, 2024 (Effective Date) through September 16, 2029 (p. 592).
  • Work performed prior to formal adoption (retroactive to 09/16/2024) is ratified by the agreement (p. 592).
  • PHMPR submitted a report on May 21, 2024, establishing baseline conditions for surface water quality (p. 606).
  • An update to the Airport Master Plan is anticipated in 2025 (p. 627).
  • The County Commission is requested to review and approve the PSA on November 18, 2024.

Next Steps

  • Board approval of the Professional Services Agreement with OTAK, Inc. (p. 591).
  • The County Administrator is responsible for signing the contract (p. 594).

Sources

  • OTAK, Inc. (Contractor)
  • OTAK, Inc. - Amanda (Mandi) C. Roberts, Senior Vice President/Principal Planner
  • Cristina Haworth, AICP - Project Manager/Senior Planner
  • Jefferson County Prosecuting Attorney (Philip C. Hunsucker, Chief Civil Deputy)
  • Jefferson County Risk Management
  • Jefferson County Department of Community Development (Chelsea Pronovost, Josh Peters)
  • Pleasant Harbor Marina and Golf Resort, LLC (PHMPR/Developer)
  • Future Staffing and Consultant Agreement (FS&C Agreement)

Phase 3 Low Pressure Sewer Collection System Change Order

Topic Summary

Jefferson County Public Works seeks authorization for Change Order No. 3 for the Phase 3 Low Pressure Sewer (LPS) Collection System project in the Port Hadlock UGA, increasing the total contract amount by $98,639.21. The modifications cover unforeseen work, including extensions and diameter increases of the LPS line and adjustments to stormwater infrastructure. The project is fully funded by grants from the Washington State Departments of Commerce and Ecology.

Key Points

  • Change Order No. 3 is issued to Seton Construction for Phase 3 of the Port Hadlock UGA Low Pressure Sewer Collection System (Project No. 405-2127-0) (p. 597, 598).
  • The changes include:
    • Extension of the LPS line west on Blanche Ave.
    • Increased diameter of the LPS line on Christney Rd.
    • Modification to stormwater work on Ness' Corner Rd (SR 116) at the Henery Hardware and Building Supply eastern driveway.
    • Extension of the LPS line to provide a sewer lateral stub for a vacant lot at Equipment Rental (p. 597).
  • The contract time is increased by 10 days, from 174 to 184 days (p. 598, 599).
  • Total labor/materials cost increase: $90,411.74 + 9.1% Sales Tax ($8,227.47) = $98,639.21 (p. 598, 599).
  • The total contract amount after this change order rises from $5,010,977.29 to $5,109,616.50 (p. 598, 599).

Financials

  • Estimated Net Change Total: $98,639.21 (p. 598).
  • Funding Source: The project is funded at 100% by both the Department of Commerce and the Department of Ecology combined funding (p. 597).
  • Specific Bid Item additions/deletions resulting in the net change are detailed, including $43,140.00 for 12 Service Connection 2-inch Diam. (item 42), and a deletion of $17,600.00 for 550 LF of 4-inch LPS (item 27) (p. 598, 599).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Recommendation date: November 18, 2024 (p. 597).
  • Contractor endorsement date: November 8, 2024 (p. 598, 599).
  • Contract Time Change: +10 days (new total 184 days, up from 174) (p. 95, 598, 599).

Next Steps

  • Public Works recommends the Board authorize Change Order No. 3 (p. 597).

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Samantha Harper, P.E. - Project Manager (Public Works)
  • Seton Construction, Inc. (Contractor)
  • Department of Commerce (Grant provider)
  • Department of Ecology (Grant provider)
  • Contract No. 405-2127-0

2025 Affordable Housing and Homeless Housing Funding Recommendations

Topic Summary

The Housing Fund Board (HFB) has reviewed proposals for 2025 affordable and homeless housing projects and recommended allocations totaling $1,565,000 from two separate funds. These funds—Affordable Housing/Supporting Housing Development (Fund 148) and Homeless Housing and Assistance (Fund 149)—are statutory programs to support various organizations in providing emergency shelters, tiny villages, housing subsidies, and critical home repairs.

Key Points

  • The HFB met on November 8, 2024, to review RFPs for 2025 projects (p. 604).
  • Total funding recommended for allocation is $1,565,000 from two funds: Fund 148 and Fund 149 (p. 604).
  • Fund 148, Affordable Housing: Recommended allocation is $1,400,000 (p. 604).
  • Fund 149, Homeless Housing: Recommended allocation is $165,000 (p. 604).
  • The total requested amount by all organizations was $2,948,153 (p. 604).
  • Bayside Housing – Hadlock Housing received $0 funding recommendation, despite requesting $860,000 (p. 604).
  • Top recommended recipients include:
    • OlyCAP – Caswell Brown Village: $660,000 (Fund 148)
    • Hugging Tree Legacy – Casa Collina: $265,000 (Fund 148)
    • Dove House – Emergency DV Shelter: $145,000 (Fund 148)

Financials

  • Total Recommended Funding: $1,565,000
  • Available Funds (Specified):
    • Fund 149 (Homeless Housing and Assistance/Operating): $165,000
    • Fund 148 (Affordable Housing/Supporting Housing Development & 1st Year Operating): $840,000
    • Fund 148 (Affordable and Supportive Housing Operating): $560,000
    • Total Available: $1,565,000 (per staff calculations using available funds described)
  • Breakdown of Recommended Allocations:
Organization Requested Amount Fund 148 (Recommended) Fund 149 (Recommended) Total Recommended
Dove House – Emergency DV Shelter $146,923 $145,000 $0 $145,000
Bayside Housing – Tiny Village Operations $65,000 $0 $55,000 $55,000
OWL360 – Youth and Young Adult Housing $139,700 $0 $100,000 $100,000
OlyCAP – Haines St. Cottages $130,240 $95,000 $0 $95,000
OlyCAP – Caswell Brown Village $871,270 $660,000 $0 $660,000
Jefferson Interfaith – Winter Welcoming Center $15,000 $0 $10,000 $10,000
Bayside Housing – Subsidy $100,000 $0 $50,000 $50,000
Habitat for Humanity – Critical Home Repairs $90,000 $45,000 $0 $45,000
Hugging Tree Legacy – Casa Collina $285,000 $265,000 $0 $265,000
Dove House – Kearney Block Hub $120,020 $30,000 $0 $30,000
Olympic Housing Trust – Dundee Hill $125,000 $110,000 $0 $110,000
Bayside Housing – Hadlock Housing $860,000 $0 $0 $0
TOTALS $2,948,153 $1,400,000 $165,000 $1,565,000

Alternatives

  • The recommendation is based on the HFB's deliberations regarding which proposals they supported for funding (p. 604).

Community Input

  • None specified in this agenda request. Proposals reviewed were in response to an RFP process (p. 604).

Timeline

  • November 8, 2024: Housing Fund Board met (p. 604).
  • November 18, 2024: Board of County Commissioners meeting to take action on the recommendations (p. 604).

Next Steps

  • BoCC action is requested to affirm the recommended fund expenditures (p. 604).

Sources

  • Amanda Christofferson - Grants Administrator
  • Housing Fund Board (HFB)
  • Fund 148 (Affordable Housing and Supporting Housing Development/Operating)
  • Fund 149 (Homeless Housing and Assistance/Operating)

2024 Open Space Tax Program Current Use Applications

Topic Summary

The Board of County Commissioners (BoCC) is scheduled to hold a public hearing and act on three pending applications (CUA2022-00002, CUA2024-00001, CUA2024-00002) for enrollment in the Open Space Tax Program. Staff recommends approving all three applications based on their compliance with the Public Benefit Rating System (PBRS) and includes specific public access and boundary delineation conditions for the approved properties.

Key Points

  • The Open Space Tax Program allows property owners to have land valued at its current use rather than its highest and best use, providing a tax reduction as an incentive to preserve public and/or environmental benefits (p. 608).
  • The program is governed by RCW 84.34 and Resolution No. 82-91 (p. 608).
  • The public hearing is required by RCW 84.34.037(1) (p. 607).
  • The Public Benefit Rating System (PBRS) sets a minimum of 5 and a maximum of 12 points for classification, which determines the current use value as a percentage of market value (p. 609).
  • CUA2022-00002 (Hood Canal Salmon Enhancement Group/HCSEG):
    • Total Points: 12 (4 for High Priority Resources, 3 for Access, 5 for Transfer of Development Rights) (p. 609-610).
    • Tax Benefit: 10% of market value (p. 609).
    • Purpose: Conservation, including construction of a floodplain and salmon restoration project, with public access for recreation (p. 609).
    • Condition: Must provide and maintain signage for public access (p. 614).
  • CUA2024-00001 (Zuker):
    • Total Points: 10 (2 for High Priority Resources, 6 for Transfer of Development Rights, 2 for County Policy Goals) (p. 609, 611-612).
    • Tax Benefit: 30% of market value, for the 20.5-acre conservation easement site only (p. 609, 611).
    • Purpose: Perpetual conservation easement held by Jefferson Land Trust for fish/wildlife habitat and scientific opportunity (p. 611).
  • CUA2024-00002 (Thorndyke LLC):
    • Total Points: 12 (4 for High Priority Resources, 8 for County Policy Goals, 0 for Tidelands/Buffers, 0 for Access, 0 for TDR) (p. 609, 613). Note: The PBRS worksheet has a discrepancy where the sum of resource+policy points equals the max 12 used for the value schedule, however the max total for all categories is limited to 12 points. Staff's final recommended point total is 12.
    • Tax Benefit: 10% of market value (p. 609).
    • Purpose: Open Space - undisturbed zone of native vegetation along the marine shoreline of the parcel (p. 616).
    • Condition: Must maintain an undisturbed zone of native vegetation along the marine shoreline, not less than 200 feet from the ordinary high water mark, with the buffer surveyed, staked, and signed (p. 612). The parcel was recently clear cut (p. 612).

Financials

  • No funding is required for the application review; the fee for the public hearing was paid by the applicants (p. 607).
  • The tax benefit provided to owners is a reduction in property tax where the current use value is either 10% (HCSEG, Thorndyke) or 30% (Zuker) of the property's market value. (p. 609).
  • All compensating tax due upon transfer (if applicable) must be paid in full (p. 614).

Alternatives

  • The BoCC may either approve or deny the pending applications (p. 607).

Community Input

  • A public hearing is scheduled for Monday, November 18, 2024 at 11:15 a.m. (p. 607).
  • Notice of the public hearing was published on November 6, 2024 (p. 607, 612).
  • As of November 14, 2024, no comments from the public have been received (p. 612).
  • Approval will be denied if the landowner has failed to satisfy any judgments obtained by Jefferson County, owes any fee, or has unpaid traffic fines/penalties (p. 612, 614).

Timeline

  • November 6, 2024: Notice of Public Hearing published (p. 607, 612).
  • November 18, 2024, 11:15 a.m.: Public hearing before the BoCC (p. 607).
  • November 15, 2024: Staff report preparedness date (p. 612).

Next Steps

  • Staff recommends the Board approve all three applications subject to the specified conditions (p. 612).
  • The applicant must enter into an Open Space Taxation Agreement with the BoCC, which must be recorded at the applicant's expense (p. 614, 615).

Sources

  • David Wayne Johnson - Associate Lead Planner (Community Development)
  • Josh D. Peters, AICP - Director, Department of Community Development
  • Greg Ballard - Code Administrator
  • RCW 84.34.037, Resolution No. 82-91, Resolution No. 75-95

Port Hadlock UGA Sewer Installation and Grinder Pump Contract

Topic Summary

The Board of County Commissioners (BoCC) approved the award of a contract to Earthwork Solutions, LLC for Phase 4, Stage 2 of the Low Pressure Sewer (LPS) grinder pump installation in the Port Hadlock UGA. This contract addresses the on-site component of the sewer system development critical for the UGA's planned urban growth.

Key Points

  • The BoCC awarded a contract for Phase 4 – Stage 2 regarding on-site grinder pump installation for the Port Hadlock UGA (p. 617).
  • The contractor awarded the work is Earthwork Solutions, LLC (p. 617).
  • This is part of the overall effort to provide urban services necessary for urban development in the UGA.

Financials

  • Contract Award Amount: $1,056,937.29 (p. 617).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Contract awarded: November 12, 2024 (Consent Agenda approval date) (p. 617).

Next Steps

  • Contract implementation and construction.

Sources

  • Earthwork Solutions, LLC (Contractor)
  • Public Works Department
  • Contract Minutes (November 12, 2024)

Affordable Housing, Infrastructure, and Sewer Project Consents

Topic Summary

The Board of County Commissioners approved several items on the Consent Agenda related to grant-funded infrastructure projects, affordable housing initiatives, and public records/finance administration. Key projects funded involve transportation, eco-industrial and sewer infrastructure, and continued support for homeless services and critical home repairs.

Key Points

  • Affordable Housing/Homeless Services: The Board approved minutes regarding a special meeting (November 8, 2024) joint with the Lodging Tax Advisory Committee (LTAC) (p. 617).
  • JUMP! Playground Construction: Approved an agreement for Phase 2 of JUMP! Playground Construction with Great Western Recreation for $351,384.72 (p. 617).
  • Public Infrastructure Fund Agreements (Grant-funded):
    • Lawrence Street Complete Streets Project (City of Port Townsend): $160,591 (p. 617).
    • Jefferson County International Airport Eco-Industrial Park Project (Port of Port Townsend): $486,641 (p. 617).
    • Quilcene Complete Streets Project (Jefferson County): $202,767 (p. 617).
  • Public Defense Improvement: Approved a statutory formula grant agreement (ICA25020) with the WA State Office of Public Defense (OPD) for $32,471.16 to fund improvements in legal representation quality for indigent defendants (p. 620). Funds must be used for adding attorneys to reduce caseloads, adding investigator services, or adding expert services, and cannot be used to supplant local funds (p. 621).
  • Residential Substance Abuse Treatment (RSAT): Approved an amendment (No. 5 to Contract K4880) with the Washington State Healthcare Authority (HCA) for the Residential Substance Abuse Treatment in Prisons and Jails program at the Jefferson County Jail (p. 623). Standard of Care includes full Medication for Opioid Use Disorder (MOUD) and Alcohol Use Disorder (MAUD) programs (p. 631).
  • Code Compliance Rules: Approved a resolution (Resolution No. 61-1112-24R) repealing an older resolution and adopting new Code Compliance Rules of Procedure (JCC Chapter 19.05.020(1)) (p. 619).
  • SB 5290 Workshop: DCD presented an update on the compliance requirements for SB 5290 regarding permit process timelines and annual reporting, which takes effect January 1, 2025 (p. 619).
  • Solid Waste and Recycling: Public Works announced that beginning the first week of December, they will start pulling glass collection bins from the five drop box sites because there is no longer a market for recycled glass, and the County is spending $10,000 to send existing glass to a regional landfill (p. 620).

Financials

  • Glass Recycling Cost: $10,000 spent to send recycled glass to a regional landfill due to loss of market (p. 620).
  • Public Defense Grant (OPD): $32,471.16 (Revenue) (p. 620). No match required (p. 620).
  • RSAT Grant (HCA):
    • Amount of Increase (Amendment No. 5): $158,100 (p. 623).
    • Total Maximum Compensation (K4880): $752,231 (p. 623).
    • Matching Funds Required: $39,525 (p. 624).
  • Public Infrastructure Fund Allotments: $160,591 (Lawrence St.), $486,641 (Airport Eco-Industrial), $202,767 (Quilcene Complete Streets) (p. 617).
  • Gross Accounts Payable Warrants (11/12/2024): $1,535,272.35 (p. 617, 626).
  • Gross Total Payroll Warrants (11/05/2024): $180,983.90 (p. 617, 628).

Alternatives

  • None explicitly presented for these consents/updates, though the RSAT grant program dictates the need for local treatment services and the glass recycling change is a pragmatic response to market failure.

Community Input

  • Transportation Improvement Program (TIP) Hearing: Six individuals (Linda Herzog, Craig Durgan, Amanda Christofferson, Tom Thiersch, Jean Ball, and Shellie Yarnell) provided testimony during the public hearing on the 2025-2030 Six-Year TIP (p. 618).
  • Code Compliance Rules Workshop: Two public comments were received before the vote (p. 619).
  • Point No Point Treaty Council (PNPTC) Letter: Two public comments were received regarding the lack of background given before addressing the PHMPR letter (p. 620). Staff responded by summarizing the PNPTC letter (dated August 15, 2024) and explaining that the County is responding to the Tribes’ concerns and will share the County’s letter with the public once complete (p. 620).

Timeline

  • November 12, 2024: TIP hearing and Consent Agenda approvals (p. 618).
  • November 18, 2024: RSAT contract amendment effective date (p. 623).
  • January 1, 2025: SB 5290 components take effect (p. 619).

Next Steps

  • DCD plans a hearing on SB 5290 related UDC changes on December 16, 2024 (p. 619).
  • A workshop regarding the Solid Waste Recycling Program is planned for late December or early January (p. 620).

Sources

  • Washington State Office of Public Defense (OPD) (Grantor)
  • Washington State Healthcare Authority (HCA) (Grantor)
  • Mark McCauley - County Administrator
  • David Fortino - Chief of Corrections (Jefferson County Sheriff's Office)
  • Monte Reinders - Public Works Director
  • Al Cairns - Solid Waste Manager
  • RCW 10.101, RCW 36.33.220
  • Resolution No. 60-1112-24R (TIP adoption)

2025 Ad Valorem Tax Levies and Road Levy Diversion

Topic Summary

The Board of County Commissioners (BoCC) held a public hearing on proposals to set the 2025 Ad Valorem Tax Levies for the General Fund, Road Fund, and Conservation Futures Fund, authorizing a 1% increase for each regular property tax levy per RCW 84.55.010. Additionally, the BoCC proposed adopting a resolution to divert $520,000 from the County Road property taxes to the General Fund for traffic law enforcement, as permitted by RCW 36.33.220.

Key Points

  • The BoCC conducted a public hearing required by RCW 84.55.120 (p. 642).
  • The County is proposing a 1% increase in the regular property tax levies for the General Fund, Road Fund, and Conservation Futures Fund. This increase is in addition to revenue resulting from new construction and improvements (p. 642).
  • The County proposes diverting $520,000 from the County Road property taxes to the General Fund to fund traffic law enforcement services in unincorporated areas (p. 642). This amount is noted to be "significantly less than the County’s actual cost for traffic law enforcement" (p. 642).
  • The revenue from the Road Tax Levy diversion will be identified using revenue code 311.20 in the Current Expense Fund (p. 645).
  • Staff recommends approving all four resolutions related to the tax levies and the road levy diversion (p. 642).

Financials

  • Proposed General Fund Levy (2025):
    • Increased Amount Authorized: $9,188,326.26 (1% increase, or $90,973.53 over previous year) (p. 643).
    • Total County General Fund Levy (including refunds, new construction): $9,267,000 (p. 647).
    • Diversion to Current Expense (from Road Levy): $520,000 (p. 647).
  • Proposed Road Levy (2025):
    • Increased Amount Authorized: $5,135,314.96 (1% increase, or $50,844.70 over previous year) (p. 644).
    • Total Road Levy (including refunds, new construction): $5,166,000 (p. 647).
  • Proposed Conservation Futures Tax Levy (2025):
    • Increased Amount Authorized: $275,522.60 (1% increase, or $2,727.95 over previous year) (p. 644).
    • Total Conservation Futures Levy (including refunds, new construction): $283,000 (p. 647).

Alternatives

  • The primary alternative implied by the tax levy resolutions is maintaining the previous year's levy amount without the 1% increase, plus new construction revenue.
  • The alternative to the diversion resolution is maintaining the road levy entirely within the County Road Fund.

Community Input

  • Public testimony was invited for the hearing held on November 18, 2024 (p. 642).

Timeline

  • Public Hearing: November 18, 2024 (p. 642).
  • Levies set are for collection in 2025 (p. 642).

Next Steps

  • Staff recommends deliberation and approving the four proposed resolutions (p. 642).
  • The approved levy amounts must be communicated to the Assessor (p. 647).

Sources

  • Jeff Chapman - Assessor
  • Lauralee Kiesel - Assessor Technician
  • David Fortino - Jefferson County Sheriff (for traffic law enforcement funding request reference)
  • RCW 84.55.120, 84.55.010, 36.33.220

Washington State Department of Natural Resources (DNR) Quarterly County Income Report

Topic Summary

The DNR staff provided an update on the timber sales and corresponding revenue distributed to Jefferson County from state forestlands for the third calendar quarter of 2024. The data demonstrates a significant revenue distribution for the quarter but indicates a substantial portion of estimated timber contract value remains under contract, with one timber sale closed.

Key Points

  • DNR manages over 600,000 acres of state forestlands in Washington, with 14,722 acres located in Jefferson County (14,706 acres of Transfer Lands and 16 acres of Purchase Lands) (p. 649).
  • All Revenue Distributed to Jefferson County (Calendar Quarter 3, 2024): $536,903.86 (p. 649).
  • All Revenue Accrued for Jefferson County (Calendar Year 2024, as of Sept 30, 2024): $592,243.00 (p. 649).
  • Net Value of Timber Under Contract (as of Sept 30, 2024): $403,737.43 (p. 649).
  • The total estimated revenue to the county for 2024 from timber sales currently under contract is $2,196,287.45 for Lump Sum sales and $245,887.29 for Scale Sales (p. 650).
  • One Lump Sum Sale, BEAVER VALLEY PULP ($2,311,000 Total Value), is listed as CLOSED in the totals table, but had a sale date of May 15, 2024 (p. 648).
  • Lump Sum sales Mt Jupiter Access and Penny Wise, totaling over $2.1 million in estimated value distributed to the county, have a contract end date of October 31, 2024 (p. 650).
  • The estimated distribution window for sort sales is the Contract End Date (p. 650).

Financials

  • Q3 2024 Distributed Revenue: $536,903.86 (p. 649).
  • 2024 Accrued Revenue (YTD): $592,243.00 (p. 649).
  • Timber Revenue Only (1st - 3rd QTR projected/actual): $727,379 (p. 648).
  • Non-Timber Revenue (1st - 3rd QTR projected/actual): $11,671 (all from Commercial Sites) (p. 648).
  • Projected 2024 Revenue Total to County (from all sales/sources shown): $2,132,021 (p. 648).
  • Projected 2025 Revenue under contract (from sales listed): $2,031,688.00 (p. 648).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Q3 2024: July 1 – September 30, 2024 (Reporting Period) (p. 649).
  • October 31, 2024: Contract End Date for two major Lump Sum sales (Mt Jupiter Access and Penny Wise) (p. 650).
  • December 18, 2024 - January 26, 2025: Sale dates for proposed sales listed for 2025 revenue (LAST CRICKER SORTS RESALE and MALADJUSTED) (p. 648).
  • June 18, 2025: Sale date for sale AC ALDER (p. 648).

Next Steps

  • No action required by the BoCC (p. 648).

Sources

  • Drew Rosanbalm - DNR State Lands Assistant (Olympia Region)
  • Sarah Steffen - DNR Olympic Region Manager
  • Jeff Chapman - Jefferson County Assessor
  • Stacie Prada - Jefferson County Treasurer
  • RCW 79.64.110 (Revenue distribution for Transfer Lands)
  • DNR's Geographic Information System (Data source)

2024 Comprehensive Plan and UDC Annual Amendment Cycle Recommendation

Topic Summary

The Planning Commission recommends that the Board of County Commissioners (BoCC) approve the four amendment proposals included in the 2024 Comprehensive Plan (CP) Amendment Docket, as modified by staff throughout the review process. Due to ongoing changes and public feedback received during the process, the Planning Commission explicitly recommends the BoCC hold its own public hearing to ensure adequate public comment before final adoption.

Key Points

  • The Planning Commission reviewed the 2024 Comprehensive Plan Amendment Final Docket and recommends approval of all four proposals (p. 602, 603).
  • Recommendation Condition: The Planning Commission strongly recommends the BoCC conduct their own public hearing on the docket "born from the Planning Commission’s concern over adequate public involvement and comment" on the modified proposals (p. 603).
  • Proposal 1 (Irondale/Port Hadlock UGA): UDC Amendments for urban development, addressing new title 13 JCC Sewer Utility code and accommodating a Unit Lot Subdivision framework (p. 604, 606).
  • Proposal 2 (Port Townsend UGA Boundary/Caswell-Brown Village): The original proposed "UGA Swap" (RCW 36.70A.110) did not materialize. The modified proposal seeks to expand the Port Townsend UGA boundary to include the Caswell-Brown Village (CBV) and adjacent publicly-owned parcels (32.72 acres total) for public purpose uses and to enable sewer service (p. 604, 605, 489, 497). This is considered necessary to address homelessness and for CBV to qualify for Connecting Housing to Infrastructure ("CHIP") funding (p. 496, 501).
    • The Planning Commission is satisfied that the extension is justified as the parcels are characterized by urban growth and located near urban services (p. 500, 501).
  • Proposal 3 (Rural Housing Amendments): Focuses on amending the definition of "Family," clarifying Planned Rural Residential Development (PRRD) unit counts, and adding Congregate Housing to the allowable uses (p. 602). Work on the larger "Rural Low Impact Housing Overlay" is recommended for continuance during the 2025 Periodic Update (p. 602, 477).
  • Proposal 4 (Airport Essential Public Facility/AEPF Expansion): Proposes to expand the AEPF by 12 acres, adding two Port-owned 6-acre parcels (APN 001332013, 001332017), and consequently increasing the Airport Overlay III zone from 24 acres to about 73.5 acres for light industrial/manufacturing use (p. 602, 605). The modification limits the expanded Overlay III area only to property owned by the Port of Port Townsend, and replaces the Binding Site Plan (BSP) requirement with a general requirement to meet development regulations (p. 603, 509, 510).

Financials

  • No significant fiscal impact is associated with the decision to hold the public hearing (p. 605).

Alternatives

  • The Board can adopt the amendments as proposed, adopt with modifications/conditions, deny, or defer the proposals (p. 474).
  • The UGA boundary change (Proposal 2) shifted from a "UGA Swap" concept under RCW 36.70A.110 to a direct "UGA Boundary Expansion" to include publicly-owned land for a vital public purpose (p. 604).

Community Input

  • Public Hearing before Planning Commission: September 18, 2024, at Tri-Area Community Center (p. 602).
  • Only one public comment (from Eric Toews, Port of Port Townsend Deputy Director) was received at the September 18, 2024 hearing, providing requested changes to Proposal 4 (p. 488, 508).
  • The Board's public hearing is noticed for Monday, December 9, 2024, at 11:00 a.m. (p. 605, 606).

Timeline

  • March 20–May 1, 2024: Planning Commission review of Preliminary Docket and initial hearing (p. 602).
  • May 13, 2024: BoCC sets the Final Docket (p. 602, 605).
  • September 18, 2024: Planning Commission Public Hearing and Deliberation (p. 602).
  • October 16, 2024: Planning Commission reconfirmed recommendations after reviewing Supplemental Staff Report (p. 602).
  • December 9, 2024: Proposed adoption date/BoCC Public Hearing (p. 605, 606).

Next Steps

  • Hold workshop (November 18, 2024).
  • Consider motion to approve the public hearing notice for December 9, 2024 (p. 605).
  • BoCC legislative adoption/decision (expected by second regular meeting in December 2024) (p. 605).

Sources

  • Josh D. Peters, AICP - DCD Director
  • Joel M. Peterson - Associate Planner
  • Richard Hull - Chair, Planning Commission
  • Eric Toews - Deputy Director, Port of Port Townsend (only public comment cited)
  • RCW 36.70A.110, JCC 18.45.080
  • Port Hadlock UGA Sewer Facility Plan (2021 Update)
  • Irondale Community Action Neighbors (ICAN) et al. v. Jefferson County (WWGMHB No. 07-2-0012c)

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