MEETING: Commissioners Meeting at Mon, Nov 04, 09:00 AM

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Jefferson County Board of Commissioners Meeting Summary

Public Discussion on Election Administration and Veterans Day

Metadata

  • Time Range: 00:00:39.000–00:01:51.000
  • Agenda Item: Announcements
  • Categories: operations, other

Topic Summary

The meeting was called to order after a brief discussion regarding public records access and candidate filing fees. The Board announced that the following week's meeting (November 11) would be moved to Tuesday due to Veterans Day. Commissioners encouraged all citizens to vote before the 8 p.m. deadline tomorrow night (November 5), noting that mail-in ballots postmarked by the deadline will be counted, albeit later. The Board also noted a planned walk-on agenda item for a letter responding to tribal correspondence, pending the availability of the County Attorney.

Key Discussion Points

  • Commissioner announced that Monday, November 11 (Veterans Day), the Board will meet on the following Tuesday instead.
  • Citizens are encouraged to vote by 8 p.m. tomorrow night (November 5) by dropping ballots off at the courthouse or registering to vote until 8 p.m. at the courthouse (Commissioner).
  • A letter regarding the tribal letter (presumably related to the Pleasant Harbor Master Plan) is expected to be walked-on the agenda at approximately 9:30 this morning, pending attorney availability.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; item was organizational and informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Board/Staff: Schedule discussion with Mr. Hunsucker regarding the tribal letter at 9:30 AM (00:01:49.000).
  • - Board/Staff: Meet on Tuesday, November 12, instead of Monday, November 11.

Public Comment: Unsanctioned Encampments, Sanitation, and Housing Policy

Metadata

  • Time Range: 00:01:51.000–00:05:57.000
  • Agenda Item: Public Comment
  • Categories: services, infrastructure, public safety

Topic Summary

A member of the public raised ongoing concerns about sanitation and infectious outbreak risks at the unsanctioned encampment at "2500 Vista." The speaker reported that the city, identified as the entity responsible by the county Health Department and Jefferson County Hospital, fails to check the porta potties provided daily, posing a risk of infection from fecal matter. Commissioners acknowledged the issue but reiterated that responsibility for addressing the city-operated porta potties rests with the city's elected officials, not the Board. They emphasized that the county's priority is encouraging encampment residents to use sanctioned shelters (Caswell Brown Village).

Key Discussion Points

  • Maggie (resident) spoke about unmaintained porta potties at the 2500 Vista encampment (00:02:47.000), noting that the Harm Reduction Team was previously misidentified as responsible (00:02:56.000).
  • Maggie stated the State Health Department and Jefferson County Hospital confirmed the city is responsible for the porta potties (00:03:17.000).
  • The potties are neglected daily, leading to fecal matter contamination, lack of sanitizer, and risk of infection outbreak (00:04:24.000).
  • Maggie noted that the County Hospital says they "don't have a duty to report an outbreak of infection" (00:03:58.000).
  • Commissioner (unnamed) confirmed they reached out to "Anya on our harm reduction team" and confirmed the city pays for the porta potties (00:07:56.000).
  • The Commissioner clarified the contract is between the City of Port Townsend and Goodman Sanitation (00:08:04.000).
  • The Board reiterated they lack the authority to direct city operations, port facilities (Urbeck Marina showers), or the food bank, labeling the expectation that they fix every community issue as a "high bar" and "not my job ism" (00:08:29.000).
  • The County's goal remains encouraging individuals to use sanctioned facilities like the Caswell Brown shelter (00:09:11.000, 00:14:20.000).

Public Comments

  • Maggie (resident): Demanded the County resolve the dangerous sanitation conditions at the 2500 Vista camp, arguing that core human needs (showers, toilets) should be prioritized over "fancy stuff" like environmentalism (00:05:25.000).

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was public comment.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner (unnamed): Find out if the Caswell Brown shelter is currently full for next week's meeting (00:14:54.000).

Public Comment: Shoreline Master Program (SMP) Update Timeline

Metadata

  • Time Range: 00:06:41.000–00:13:26.000
  • Agenda Item: Public Comment
  • Categories: planning, land use, ordinances

Topic Summary

A member of the public expressed frustration over the four-year delay in updating the Shoreline Master Program (SMP). The Commissioners acknowledged the delay and noted it is currently under final review by the Civil Deputy Prosecuting Attorney. The attorney, Philip Hunsucker, then joined the call to provide a specific update, committing to completing the review before the end of the year, citing staff turnover and high-priority workloads (following the loss of a 30-year land use expert) as the cause of the backlog.

Key Discussion Points

  • Gordon (resident) asked for an update on the SMP process, noting the update began four years ago (00:06:47.000).
  • Commissioner (unnamed) acknowledged the delay is frustrating, noting that the item currently "sits is with our civil deputy prosecuting attorney," undergoing a final review (00:10:08.000).
  • Philip Hunsucker (Chief Civil Deputy Prosecuting Attorney) confirmed that the letter sent to the WA Department of Ecology in late August projected approximately three more months for completion (00:11:40.000).
  • Mr. Hunsucker committed to getting the work "done before the end of the year" (00:11:56.000).
  • The delay stemmed primarily from the reassignment of substantial workload following the departure of former 30-year land use staff member Barbara Ehrlichman (00:12:05.000).
  • Mr. Hunsucker noted the Department of Community Development (DCD) is feeling pressure as they will soon need to start work on the next required SMP update (00:12:52.000).

Public Comments

  • Gordon (resident): Expressed concern that the SMP update would never be completed due to the extensive delays (00:07:10.000).

Supporting Materials Referenced

  • Referenced a letter sent to the Department of Ecology in late August outlining the anticipated timeline (00:10:40.000, 00:11:40.000).
  • Mr. Hunsucker provided a URL showing where the letter to Ecology is posted on the DCD website (00:44:58.000).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Philip Hunsucker: Complete final review of the SMP update before the end of the year (00:11:56.000).

Public Comment: Open Public Meetings Act (OPMA) Violations by Solid Waste Task Force

Metadata

  • Time Range: 00:15:52.000–00:21:26.000
  • Agenda Item: Public Comment
  • Categories: operations, planning, public safety

Topic Summary

A member of the public reported that the Solid Waste Task Force held a special meeting on October 9th that violated the Open Public Meetings Act (OPMA). The reported violations included failure to record the meeting, failure to issue a proper meeting notice 24 hours prior (only a note allegedly pinned to the door), and the subsequent destruction of that meeting notice (a public record). The speaker warned that any decisions made would be invalid and noted that attendees could be subject to a fine. Commissioners stated they were operating under the impression the task force was advisory and therefore not subject to OPMA. Staff noted recent efforts to clarify OPMA requirements for all county committees.

Key Discussion Points

  • Tom Tirsch reported that the Solid Waste Task Force met on October 9th (00:16:04.000), a special meeting, but it was not recorded (00:16:14.000) and no meeting notice was issued on the website (00:16:34.000).
  • The speaker stated the hard-copy notice pinned to the door was subsequently destroyed, violating public records law (00:16:55.000).
  • The Task Force has approximately 20 members (00:16:10.000) making decisions about spending "$8, $10 million of public money" (00:17:05.000).
  • Any action taken at the meeting is potentially null and void under OPMA (00:17:21.000), and attendees could face a $500 individual fine (00:17:41.000).
  • Commissioner (unnamed) conceded the recording error but stated the Board was operating "under the idea that the task force is not subject to the open public act" (00:18:42.000).
  • Mark McCauley (County Administrator) noted that he received conflicting advice from "Al" who "insisted it was not subject to OPMA" (00:20:09.000).
  • Phil Hunsucker provided context on Resolution 50-22, which addresses OPMA requirements and includes criteria (starting on page 5) for boards/committees (00:42:34.000). The primary test for OPMA applicability is whether the BOCC is required to consider the committee's recommendations (00:44:19.000).

Public Comments

  • Tom Tirsch (resident): Cautioned the Board about the expense and illegality of failing to adhere to transparency laws, demanding all committees be more careful in conducting business (00:17:50.000).

Supporting Materials Referenced

  • Referenced internal county Resolution 50-22 (and the related 38-page governance guide), which addresses OPMA for county organizations (00:19:47.000, 00:20:37.000, 00:42:34.000).

Financials

  • The committee is discussing spending $8 million to $10 million of public money (00:17:05.000). OPMA violations carry individual fines of $500 per knowing participant (00:17:41.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was public comment.
  • Vote: No vote taken.
  • Next Steps:
  • - Staff: Seek a legal opinion to clarify whether the Solid Waste Task Force is subject to OPMA (00:19:15.000).
  • - Staff (Wendy): Continue identifying all boards/committees and clearly marking them as subject to OPMA or not to eliminate the "gray area" (00:20:25.000).

Public Comment: Housing Fund Board RFP Funding Gap and Need for Grant Writer

Metadata

  • Time Range: 00:21:40.000–00:24:05.000
  • Agenda Item: Public Comment
  • Categories: budgeting, services, planning, social services

Topic Summary

A member of the public involved in the Housing Fund Board expressed excitement over the number of new proposals (12 RFPs) but noted that the total funding requested is nearly twice the amount available for distribution. The speaker also mentioned the uncertainty surrounding the closure of the local shelter in June, emphasizing the need for proactive funding to ensure continuation of services, including the Welcoming Center. The speaker requested the Board reconsider hiring a grant writer to secure more funding for housing needs.

Key Discussion Points

  • Julia (Housing Fund Board member) noted the Housing Fund Board received 12 RFPs for new projects (00:22:25.000).
  • Total requested funding is close to twice as much as the amount the Board has available to give out (00:23:02.000). (The ratio was estimated at 40% of funds available vs. funds requested - 00:23:06.000).
  • The speaker expressed uncertainty regarding the local shelter's stated impending closure in June, which complicates planning for the Welcoming Center's shift in operations and projected funding needs (00:23:14.000).
  • The speaker requested the County reconsider hiring a grant writer focused on housing and homelessness to secure additional revenue (00:23:51.000).
  • Commissioner (unnamed) noted Amanda Christopherson is already working as a "great grants administrator" (00:24:41.000).
  • Commissioner (unnamed) stated that the lack of funding is a major challenge and the option of hiring a dedicated housing czar would likely mean reducing the amount of funds directly given to projects via the Housing Fund Board (00:24:55.000).
  • Commissioner Dean noted that the resounding failure of Prop 1 created a "reluctance" in the county and signaled that the public did "not think the county should be providing housing" (00:27:23.000, 00:27:33.000).

Public Comments

  • Julia (Housing Fund Board member): Urged the Board to hire a grant writer to pursue more money for both exciting projects and basic services, citing the large gap between requested and available housing funds (00:23:51.000).

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • The housing fund has approximately half the money needed to fund current RFPs (00:23:02.000).

Alternatives & Amendments

  • Discussion on a legislative fix to open up more housing funds (00:25:09.000).
  • Discussion of mechanisms for removing the speculative value of real estate (00:28:20.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was public comment.
  • Vote: No vote taken.
  • Next Steps:
  • - Commissioner (unnamed): Housing Fund Board scores are due today (00:24:16.000).

Metadata

  • Time Range: 00:28:56.000–00:34:20.000
  • Agenda Item: Consent Agenda Approval
  • Categories: budgeting, land use, infrastructure, operations, ordinances

Topic Summary

The Board reviewed and approved the Consent Agenda, highlighting several key forthcoming public hearings and specific project approvals. An error in the notice for the Open Space Tax Applications was noted and immediately corrected by DCD staff. Major project approvals included allocating PIF funds for Glen Cove infrastructure design acceleration and celebrating the securing of the final right-of-way for the Quilcene Complete Streets project.

Key Discussion Points

  • The Board announced hearings on four major topics scheduled for November 18th to ensure transparent public notice:
    1. Ad Valorem Tax Levies: Considering increasing the total property tax levy for the General Fund, Road Fund, Conservation Futures, and Diversion (to 101% per packet). The hearing is November 18th at 10:45 a.m. (00:29:11.000).
    2. Sewer Utility Code: Regarding the hookup ordinance and costs for the Jefferson County sewer system. The hearing is November 18th at 2 p.m. (00:30:09.000).
    3. Countywide Planning Policy (CWPP): A policy update with Port Townsend regarding county-wide growth accommodation. The hearing is November 18th at 3 p.m. (00:30:33.000).
    4. Open Space Tax Applications: The hearing had an error in its notice, listing four applications when there were only three. David Johnson (DCD) confirmed the Thorndike LLC application was for a designated forest and not open space (00:31:54.000). This change was immediately accepted as an amendment to the Consent Agenda item. The hearing is November 18th at 11:15 a.m. (00:30:44.000, 00:32:06.000).
  • The Board approved accelerating the Glen Cove Industrial Area infrastructure design using Public Infrastructure Fund (PIF) resources to accommodate "great projects coming down" (00:32:42.000).
  • The Quilcene Complete Streets project was praised, securing the final pieces of right-of-way (00:33:04.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Referenced PIF allocation materials showing the Glen Cove project postponement (from 2025 to 2026) to accelerate infrastructure design (00:32:42.000).

Financials

  • PIF funds were allocated to the Glen Cove infrastructure project (00:32:42.000).
  • The PIF board had secured a creative solution for funding going from $600,000 in planned funding to $850,000 for three projects (00:33:30.000).

Alternatives & Amendments

  • The Open Space Tax application hearing notice was amended to reflect three applications, not four (00:32:22.000).

Outcome, Vote, and Next Steps

  • Decision: Motion approved to approve the consent agenda for November 4th, 2024, as amended.
  • Vote: Aye: 3 (Unanimous)
  • Next Steps:
  • - DCD Staff (David Johnson): Correct the Open Space Tax application notice prior to publication (00:32:06.000).
  • - Board/Staff: Proceed with scheduling the four public hearings on November 18th.

Action: Notification on Pleasant Harbor Master Plan Response to Tribal Governments

Metadata

  • Time Range: 00:34:26.000–00:42:07.000
  • Agenda Item: Walk-on: Letter to Point No Point Treaty Council
  • Categories: planning, land use, correspondence

Topic Summary

The Board reviewed and approved sending a letter to the Point No Point Treaty Council and additional tribal governments regarding the delayed comprehensive response to their August 15th letter concerning the Pleasant Harbor Master Plan preliminary plat application. Chief Civil Deputy Prosecuting Attorney Phil Hunsucker, who is tasked with compiling the information, apologized for the delay caused by his heavy workload and proposed a new deadline of November 13th for the long-awaited response. The Board deemed sending this update necessary out of respect for the tribes.

Key Discussion Points

  • Phil Hunsucker (Chief Civil Deputy Prosecuting Attorney) reported receiving a letter regarding the Pleasant Harbor Master Plan Report preliminary plat application on August 15th from the Point No Point Treaty Council, Port Gamble S'Klallam Tribe, and Jamestown S'Kallam Tribe (00:34:45.000, 00:41:15.000).
  • The comprehensive response has been delayed due to the complexity of covering communications and tribal comments from 1997 to the present (00:35:56.000).
  • The Board previously sent an update letter in mid-September. The October 15th deadline (original) for the comprehensive reply was not met (00:36:44.000, 00:36:50.000).
  • Mr. Hunsucker took responsibility for the delay (00:36:50.000), noting that his workload delayed the response (00:39:34.000).
  • The new anticipated completion date for the final version of the comprehensive response is set for November 13th (the day after the next board meeting) (00:37:37.000, 00:40:26.000).
  • The draft letter was edited by Commissioner Dean to fix an "awkward sentence" in the presentation (00:38:59.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • A draft letter detailing the delay was prepared for transmittal by the Board (00:37:20.000).

Financials

No financial information discussed.

Alternatives & Amendments

  • A friendly amendment was accepted to ensure the letter is sent to the full list of tribal governments, including Jamestown S’Klallam Tribe and Port Gamble S’Klallam Tribe (00:41:31.000).

Outcome, Vote, and Next Steps

  • Decision: Motion approved to send the letter to the Point No Point Treaty Council and tribal colleagues regarding the Pleasant Harbor Master Plan Preliminary Plat Application, as amended.
  • Vote: Aye: 3 (Unanimous)
  • Next Steps:
  • - Phil Hunsucker: Finalize and submit the comprehensive tribal response by November 13th (00:40:26.000).

Proclamation: Operation Greenlight for Veterans

Metadata

  • Time Range: 01:09:06.000–01:14:19.000
  • Agenda Item: Operation Greenlight Proclamation
  • Categories: operations, personnel

Topic Summary

The Board adopted a Proclamation supporting Operation Greenlight for Veterans, an initiative from the National Association of Counties (NACo) that encourages lighting public buildings green to honor veterans. The proclamation highlights the transition stress and high suicide rates faced by veterans returning to civilian life. Commissioner McCauley, an Army veteran, defended the choice of green lighting, which the Board committed to adhering to from November 4th through November 11th, 2024.

Key Discussion Points

  • Mark McCauley (County Administrator) introduced the Proclamation, noting the tradition of illuminating the courthouse in green (01:09:32.000), acknowledging this aligns with the Army color, not the Navy or Air Force (01:09:44.000).
  • The Proclamation highlights that 200,000 service members transition annually (01:11:41.000) and that 44% to 72% experience high stress, with many facing a high risk of suicide in the first year (01:11:59.000).
  • The action encourages citizens to display a green light in a window of their business or residence from November 4th through 11th, 2024 (01:12:42.000).
  • Commissioner Eisenhower emphasized the value veterans bring to workforce development (01:14:09.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Referenced the Operation Greenlight Proclamation text for voting (01:10:47.000).

Financials

No financial information discussed.

Alternatives & Amendments

  • A motion was made to approve the proclamation "with the one Scribner's error corrected" (01:12:58.000).

Outcome, Vote, and Next Steps

  • Decision: Motion approved to approve the Proclamation supporting Operation Greenlight for Veterans, as amended for a Scrivener's error.
  • Vote: Aye: 3 (Unanimous)
  • Next Steps:
  • - Facilities Staff: Ensure the courthouse is lit green from November 4th through November 11th (01:14:22.000).

Information and Potential Action: Repealing and Adopting Code Compliance Rules

Metadata

  • Time Range: 01:14:50.000–01:46:48.000
  • Agenda Item: Revealing Resolution 42-03 and adding a resolution adopting code compliance rules
  • Categories: ordinances, legal, planning, services

Topic Summary

The DCD, Environmental Public Health, and Prosecuting Attorney’s Office presented a proposed resolution establishing new Code Compliance Rules of Procedure, replacing an impliedly repealed 2003 version. The new rules implement 2020's Title 19, emphasizing voluntary compliance, compassionate enforcement, and clarifying the use of penalties and costs recovered via an "Enforcement Fund" (Fund 126 HHS). Staff provided examples of successful extreme code compliance cases that led to major property cleanups and behavioral changes. Due to concerns about meeting the meeting agenda timeline and insufficient time for public comment, the Board decided to defer action until the following week (November 12th).

Key Discussion Points

  • Arielle Speser (Deputy Civil Prosecuting Attorney) and Pinky Mingo (Environmental Public Health Director) presented the resolution, which formalizes procedures under the 2020 Title 19 JCC, focusing on consistency, compassion, and efficacy (01:17:49.000).
  • The primary goal of the rules is voluntary compliance, using education and working with residents, as enforcement is only for situations when voluntary compliance isn't possible (01:21:03.000, 01:22:44.000).
  • Phil Hunsucker outlined the enforcement tools: Notice of Violation, Stop Work/Notice to Vacate, penalties, and authority to place liens on properties after 90 days for fines and staff/legal fees (01:25:26.000, 01:25:34.000).
  • Use of voluntary compliance and settlement agreements has proven "very, very effective" for maintaining continuous, long-term compliance (01:26:34.000).
  • Staff reported a high level of success, including major property cleanups (assisted by vendors for mental health issues) and a large settlement on a working farm (01:27:02.000, 01:32:26.000).
  • Enforcement Fund: The resolution addresses the fund authorized by Title 19 to receive penalties and costs. A revision clarified the fund as Fund 126 HHS Site Abatement Fund (01:29:38.000, 01:45:50.000). This fund includes a voucher system (up to $5,000 annually) for residents to overcome small barriers to compliance (up to $250 per household every three years - per packet).
  • DCD Staff member, Nikki Nungo, provided examples of successful compliance resulting from education under Title 19, including resolving illegal RV parks/"hip camps" (01:37:40.000, 01:39:14.000).
  • Ms. Nungo noted the first-ever lien for code compliance was filed last Monday against a property on Flagler Road (01:40:44.000).

Public Comments

  • Discussion was deferred until the next meeting.

Supporting Materials Referenced

  • The proposed resolution for Code Compliance Rules of Procedure.
  • Internal procedural Resolution 42-03 (to be repealed).

Financials

  • The Enforcement Fund (Fund 126 HHS Site Abatement Fund) contains revenues derived from fines and compliance costs (01:29:38.000).

Alternatives & Amendments

  • The Board elected to postpone action until the following week's meeting (November 12th) to allow for sufficient public comment and review (01:43:38.000).
  • A request was made for a redline comparison of existing Resolution 42-03 and the new proposed resolution (01:44:28.000).
  • The language formally describing the Enforcement Fund was revised to Fund 126 HHS Site Abatement Fund for clarity (01:45:50.000).

Outcome, Vote, and Next Steps

  • Decision: No action taken; the workshop discussion and potential adoption was deferred.
  • Vote: No vote taken.
  • Next Steps:
  • - BOCC/Staff: Schedule the continuance of the resolution discussion (with public comment) for the November 12th meeting (01:46:14.000).
  • - Staff: Publish an updated resolution text, incorporating the Fund 126 HHS clarification (01:46:03.000).

Public Health and Emergency Management Update (KPTZ Broadcast)

Metadata

  • Time Range: 00:45:57.000–01:08:49.000
  • Agenda Item: KPTZ Public Health Update
  • Categories: public safety, services, infrastructure

Topic Summary

Dr. Alison Berry provided an update on the upcoming viral season, predicting flu and RSV transmission to increase around the holidays. Cases of COVID-19 transmission continue but are less severe due to population immunity. She emphasized vaccine importance and discussed new RSV recommendations for infants and the elderly. Willie Bentz, Emergency Manager, reported the region is mostly out of drought, warned about an evening windstorm, and reminded residents to prepare for a winter with potentially below-average temperatures and above-average snow ("perfect recipe") in the coming months.

Key Discussion Points (Dr. Berry)

  • Viral outlook: COVID-19 transmission is relatively low, and there is not yet local influenza or RSV transmission (00:46:19.000). Influenza season is expected to arrive around the holiday season (00:46:36.000).
  • COVID-19 risk: The virus itself is not less dangerous; reduced severity is merely due to accumulated population immunity (00:47:33.000). High-risk groups (over 65, immunosuppressed, newborns) remain vulnerable, with hospitalizations of newborns noted in WA state (00:47:08.000).
  • Vaccines: Everyone should be up-to-date on COVID-19 and influenza vaccines. The RSV vaccine is recommended for infants up to 8 months and high-risk individuals over 65 (00:48:21.000).
  • Avian Influenza: Several human cases occurred in WA state (poultry workers on the east side), but there is no human-to-human transmission (00:48:56.000). Symptoms in cattle are typically mild (lower milk production), but poultry often show sudden die-off (00:49:28.000).
  • KPTZ Q&A: The CDC recommends a second spring booster for people over 65, six months after the last dose, due to waning immunity (00:52:22.000).
  • Workplace Mandates: Mandates worked to reduce absenteeism and outbreaks, especially in healthcare (00:54:14.000). They are now rare outside of healthcare as the risk/benefit ratio has shifted (00:56:43.000).
  • Free COVID Tests: Federal tests often arrive with expired dates, but most have an extended expiration date (usually one year to 2025 in the case discussed) (00:57:59.000). Free tests remain available at JCPH, local libraries, and South County Fire Stations (00:59:52.000).
  • Death Data: US COVID-19 deaths totaled about 41,000 this year. This is down from ~60,000 in 2023, and a high of ~400,000 in 2021 (01:00:52.000). COVID-19 remains more fatal and likely to hospitalize you than influenza (01:02:05.000).
  • Vaccine Access/Cost: Medicare/Medicaid cover the vaccine, and a federal reimbursement program exists for the uninsured, but low reimbursement rates and access barriers remain a challenge (01:05:04.000).

Key Discussion Points (Willie Bentz)

  • Drought: The drought watch is winding down, with most of the county out of classification (01:06:38.000).
  • Winter Outlook: A windstorm is expected this evening (6-9 p.m.) (01:07:04.000). Climate predictions signal a risk for "below average temperatures and above average precipitation" in January-March, a "perfect recipe for some late season snowfall" (01:08:06.000).
  • Preparedness: Encouraged preparation now for power outages and car/home preparation for potential snow events (01:07:17.000, 01:08:11.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Federal COVID test costs (free to public) (00:57:57.000).
  • Vaccine reimbursement rates (Medicaid/Medicare rates are lower than private insurance) (01:05:04.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; the item was informational.
  • Vote: No vote taken.
  • Next Steps:
  • - Public: Submit follow-up questions to [email protected] (01:05:56.000).

Continued Hearing: Flood Damage Prevention Ordinance (JCC Title 15)

Metadata

  • Time Range: 02:58:37.000–03:50:29.000
  • Agenda Item: Continued Hearing and Deliberation on Flood Damage Prevention Ordinance
  • Categories: ordinances, land use, planning, permits, infrastructure

Topic Summary

The Board held a continuance of the public hearing to update the Flood Damage Prevention Ordinance (JCC Title 15), which is required to meet FEMA minimum standards and allow for potential enrollment in the Community Rating System (CRS) for insurance discounts. Public testimony, primarily from Brinnon residents and business owners, focused on the immediate threat to property values and economic viability posed by the stringent development restrictions (especially in the floodway-designated downtown Brinnon core) and requested the hearing be postponed for broader community education, engagement, and investigation into local mitigation strategies. The Board confirmed that the stringent regulations, particularly those restricting development in the floodway, are already largely in place under current code, but agreed to postpone the resolution and schedule a joint meeting in Brinnon in mid-November for a more targeted presentation.

Key Discussion Points (Staff)

  • Greg Ballard (Deputy Floodplain Administrator) and Phil Cecere (Building Official) confirmed the ordinance is primarily for meeting FEMA/Ecology minimum standards to gain eligibility for the Community Rating System (CRS) (03:09:00.000).
  • Consequences of Non-Adoption: The entire county could lose its ability to participate in the National Flood Insurance Program (NFIP) (03:11:13.000), which could prevent residents with federal mortgages from securing required flood insurance.
  • Exceeding Standards: The county currently aligns with standards (requiring one foot above Base Flood Elevation (BFE)) and gaining higher CRS scores would require difficult changes like increasing the BFE requirement to two feet (03:10:00.000).
  • Agricultural Structures (Ag): Staff confirmed that while permanent structures like barns receive scrutiny, non-structural and seasonal uses (like hoop houses) are likely permissible. Bridges are generally not considered a structure under FEMA regulations (03:06:15.000). Appeals on FEMA maps can be made on a parcel-by-parcel basis with better survey data (03:16:22.000).
  • Existing Regulations: Staff clarified that the core restrictions on development in the floodway (including rules against reconstruction of residential structures over 50% of value) are already in place under existing JCC 18.22.430 and 15.15 (03:36:03.000). New development is subject to a "zero net rise" requirement in the floodway (03:38:01.000).

Key Discussion Points (Public/Commissioners)

  • Dan Ventura (Brinnon): Stated the new ordinance will cause significant fiscal impacts through decreased property/sales tax assessments (03:19:50.000). He urged the Board to consider the health impacts of "economic inequality" and requested a moratorium until the economic and cultural impact is assessed (03:20:33.000, 03:21:15.000).
  • Joe Baish (Brinnon): Requested working with FEMA and DCD staff (Tammy Courtney, Tom Abe) on river controls and designs to lessen the flood liability of the commercial zone (03:22:15.000).
  • Jean Wilson (Quilcene): Stated the public is "wholly unprepared" to discuss the 98-page proposal and requested a delay, noting Brinnon and Quilcene residents didn't know about it until last week (03:25:03.000, 03:25:31.000).
  • John Holbert (Brinnon): Cited fear that the plan would effectively "get rid of Brinnon altogether" due to the restrictions and costs (e.g., $700,000 in administrative costs cited for one project) (03:27:07.000).
  • Michelle Madison (Happy House Restaurant, Brinnon): Stated the historic commercial building's location in the flood zone prevents necessary updates (e.g., fire suppression). Raising the concrete/brick structure two feet is "not feasible" (03:29:35.000).
  • Shelly Arnell (Brinnon): Claimed only a 5% flood insurance discount is available for most of the county, which is not worth the economic damage to Brinnon (03:31:26.000). She asked why Port Townsend (with higher population density) is not the focus and noted funding is available for mitigation (BRIC grant) (03:32:14.000, 03:32:43.000).
  • Commissioner Dean noted that the county secured a grant opportunity for Brinnon (Nat. Sys. Design) to investigate in-river mitigation, but the community "said no, very clearly" at the time, arguing the issue of the floodway predates the town's development (03:39:01.000). Port Townsend enacted a higher 2-meter BFE in their municipal code (03:44:14.000).

Public Comments

  • - Dan Ventura (Brinnon, WA, 3:19:03.000): Asked for the hearing to be tabled until the full economic and cultural impacts are assessed.
  • - Joe Baish (3:21:43.000): Suggested working with a premier designer (Tom Abe) to submit mitigation designs to FEMA to lessen the Brinnon commercial zone liability.
  • - Jean Wilson (Quilcene, 3:24:42.000): Demanded a continuation, stating the public is unprepared and that the policy lacks support or options for those affected.
  • - John Holbert (Brinnon, 3:26:29.000): Expressed fear of property value collapse and urged consideration of river mitigation rather than abandoning Brinnon.
  • - Michelle Madison (Brinnon, 3:28:11.000): Requested postponement, stating the ordinance would stifle small businesses that cannot afford the updates (03:29:56.000).
  • - Keith Beck (3:30:20.000): Stated the ordinance feels like being cut off from Brinnon and requested time for a collaborative solution.
  • - Shelly Arnell (Brinnon, 3:31:20.000): Criticized the low 5% insurance discount benefit compared to the high cost for Brinnon, urging pursuit of FEMA assistance for a new community center/relocation.
  • - Lisa Johnston (Brinnon, 3:33:15.000): Requested a postponement to allow property owners to provide sufficient input.

Supporting Materials Referenced

  • Referenced existing JCC 18.22.430 and 15.15 (Floodways restrictions) (03:36:03.000).
  • Referenced the work of Tammy McCourteny with the Doasie Wallop Collaborative Group and their LiDAR mapping of the river area (03:45:00.000).

Financials

  • The penalty for failure to adopt would be the loss of the NFIP for the entire county (03:11:13.000).
  • Potential economic benefit is reduced flood insurance premiums through CRS (03:10:00.000).

Alternatives & Amendments

  • The Board agreed to schedule a joint community meeting in Brinnon with DCD and Natural Resources staff, maps, and information comparing the existing code to the proposed ordinance (03:42:52.000).
  • The tentative date for the community meeting is Monday, November 18th, at 6:30 p.m. (03:47:43.000, 03:49:01.000).

Outcome, Vote, and Next Steps

  • Decision: The hearing was continued. The Board agreed to defer adoption and scheduled a community meeting in Brinnon (03:48:48.000).
  • Vote: No vote taken to continue the hearing, it was a decision of the chair.
  • Next Steps:
  • - BOCC/Staff: Coordinate resources (DCD, Natural Resources, Tammy McCourtney) to host a targeted technical and informational meeting in Brinnon around November 18th (03:49:54.000).
  • - Staff (Greg/Phil): Investigate options for differentiating regulations for agricultural structures and high tunnels (03:50:07.000).

Action: Allocation of Public Services CDBG Funds (2024–2025)

Metadata

  • Time Range: 01:47:05.000–02:04:18.000
  • Agenda Item: CDBG Public Services Grant Application and Closeout Hearing
  • Categories: services, budgeting, infrastructure, homelessness

Topic Summary

The Board held a public hearing to review the closeout of the 2022-2024 CDBG Public Services grant ($217,789.59 expended) and the proposed use of $106,000 for the 2024-2025 cycle. The primary shift in funding proposes dedicating the 2024-2025 CDBG funds to Homeless Services (Code 03T) at Caswell-Brown Village (CBV) to pay for staff working on the construction of a permanent infrastructure phase (bathrooms/showers), marking a shift away from previous OlyCAP food and youth programs. Commissioners supported the infrastructure priority but requested robust, Jefferson County-specific reporting from OlyCAP to justify future contracting.

Key Discussion Points

  • 2022-2024 Closeout: Mark McCauley announced the expenditure of $217,000 over the last two years, primarily used by OlyCAP for housing assistance, emergency food, and child care (01:49:17.000).
  • 2024-2025 Plan Shift: Staff proposed dedicating the entire $106,000 for Homeless Services to pay for staff involved in Phase 2 infrastructure (permanent bathrooms and showers) at Caswell-Brown Village (01:53:36.000). The current porta potties and shower trailer are deemed "insufficient" (01:54:00.000, 01:54:12.000).
  • Service Continuity: Staff confirmed the previously supported food programs (senior and youth nutrition) covered by the old grant will be supported by other funds and are not going away (01:55:09.000).
  • Reporting Concerns: Commissioners expressed concern over the lack of detailed reporting on how OlyCAP funds (including the larger ongoing Consolidated Homelessness Grant funds, valued at up to $1 million annually) specifically impact and serve Jefferson County residents, versus being mixed with Clallam County data (01:59:18.000, 02:01:03.000). The Board requested a "robust" and detailed strategic vision from OlyCAP on long-range service provision (01:59:06.000, 02:02:17.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • CDBG application data detailing expenditures and compliance certifications (01:51:37.000).

Financials

  • Total CDBG Public Services Grant for 2024–2025: $106,000 (02:01:03.000).
  • OlyCAP manages the Consolidated Homelessness Grant, which is approximately $1 million annually (02:00:21.000).

Alternatives & Amendments

  • None discussed, but Commissioners requested a workshop on the future of OlyCAP food programs (01:58:07.000).

Outcome, Vote, and Next Steps

  • Decision: Motion approved to authorize the County Administrator to sign the closeout documents for the 2022-2024 grant and approve the proposal for the 2024-2025 grant, allocating funds to Caswell-Brown Village infrastructure staff.
  • Vote: Aye: 3 (Unanimous)
  • Next Steps:
  • - County Administrator/Grants Administrator: Schedule a workshop in November with OlyCAP for a strategic vision and detailed Jefferson County-specific financial/service reporting (02:03:49.000).
  • - County Administrator: Sign the CDBG closeout and 2024-2025 application documents (02:03:23.000).

Workshop: 2024–2025 General Fund Mid-Biennium Review and Modification

Metadata

  • Time Range: 02:04:47.000–02:58:17.000
  • Agenda Item: Mid-Biennium Review and Modification – General Fund
  • Categories: budgeting, finance, public safety, services

Topic Summary

The County Administrator and Finance Manager presented recommended additions to the 2025 General Fund, prioritizing critical and unavoidable costs totaling over $1.3 million in requested additions. The most significant items included a massive transfer-in correction for DCD's operational budget ($815,000) and the recommendation to fund a South County Sheriff's Deputy ($140,000). Staff defended making targeted additions, citing improved long-term projections and cautious revenue forecasts. The sheriff and undersheriff joined the discussion to provide context on the community-oriented policing model planned for the new South County deputy position.

Key Discussion Points (Budget Recommendations)

  • Total recommended budget additions: $293,090 (Base Add) and $1,015,566 (One-Time Add) to the General Fund (02:14:03.000).
  • Auditor, Elections: $10,580 increase for postage (02:06:06.000).
  • Central Services: $40,000 for employee training (prioritized over salary study/engagement survey) (02:07:12.000).
  • Prosecuting Attorney: $1,411 one-time add for the LexisNexis price increase (02:08:29.000).
  • Coroner: $18,000 for contracting legal services due to the inability of non-lawyers to practice law, requiring the services of Bradley Kosak (02:09:07.000).
  • Sheriff: A $140,000 ongoing base addition was recommended for a South County Deputy (Personnel costs only), excluding the $112,000 in one-time costs requested for vehicles, tasers, and body cameras (02:10:19.000, 02:11:00.000).
  • DCD (Operating Transfer): An $815,000 one-time transfer correction was recommended, moving its allocation from $450,000 to over $1 million for the 2025 budget, with an additional $190,000 transfer adjustment for a project execution date change (02:11:29.000, 02:12:10.000).
  • Superior Court (Judge Mack): $30,000 (half of the request) for increased use of Court Commissioners (02:12:49.000).
  • Production Alliance: $50,000 requested (split as $40k Connectivity Fair + $10k All-County Picnic) (02:13:43.000). Commissioners expressed a desire to keep this as a one-time allocation, not a base increase, due to economic concern (02:15:32.000).
  • Cooperative Extension/Parks: Requests were recommended for funding from their respective fund balances, acknowledging staff would monitor the funds and provide supplemental appropriation if necessary (02:16:35.000).
  • Law Library: $8,000 ongoing base addition was recommended to stabilize the fund balance, which has been depleted due to insufficient revenues (02:17:06.000).

Key Discussion Points (South County Deputy)

  • Sheriff (Joe Nole/Joe Wilson) confirmed the $140,000 position would be dedicated to South County (south of Highway 104) and would use a community-oriented policing model (02:32:00.000).
  • Rationale for position: Proactive policing will reduce crime and reduce high-speed emergency response (lights and siren) by having a deputy already in the area (02:35:36.000).
  • The deputy would be assigned a schedule to remain in the South County jurisdiction all day, building relationships in the community, and would be a seasoned officer who wants the specialized assignment (02:49:52.000).
  • Staff noted 23% of 2023 calls originated in South County (02:38:53.000).
  • Commissioner (unnamed) noted a grant funding source under the Inflation Reduction Act (IRA), Clean Energy Tax Credits Program, that might cover the cost of vehicles already purchased, providing a potential backfill for the Sheriff's $112,000 vehicle expense (02:30:58.000).

Public Comments

  • Jean Wilson: Supported the deputy, claiming the lack of coverage has resulted in the community feeling isolated and considering vigilantism when response times are 45+ minutes (02:57:10.000).
  • Tom Tirsch: Supported the position, citing the deterrence effect on potential crime and the reduction of traveling emergencies on Center Road (02:53:03.000, 02:53:15.000).

Supporting Materials Referenced

  • A spreadsheet detailing all department requests and staff's recommendations for additions/modifications to the 2025 General Fund and other funds (02:05:28.000).
  • Five-year general fund projections showing long-term stability with the recommended additions (02:25:36.000).

Financials

  • Total recommended budget additions: $1,308,656.
  • Recommended South County Deputy expense: $140,000 (ongoing base add).
  • Potential long-term risk noted based on potentially falling job growth numbers (02:15:55.000). Sales tax revenue is up 8% over last year, but the budget forecasts a cautious 4% increase (02:27:52.000).

Alternatives & Amendments

  • Commissioners provided guidance for the Production Alliance to move their $50,000 from a base expenditure to a one-time allocation (02:15:32.000).
  • Staff agreed to investigate the IRA Clean Energy Tax Credits program as a potential backfill for vehicle costs (02:31:37.000).

Outcome, Vote, and Next Steps

  • Decision: The Board gave Judy Shepherd and Mark McCauley the "green light" (informal approval) to proceed with the outlined recommendations (02:50:58.000, 02:58:04.000).
  • Vote: No vote taken on the recommendations.
  • Next Steps:
  • - County Administrator/Finance Manager: Incorporate guidance on the Production Alliance and proceed with the South County Deputy position in the final budget draft (02:50:58.000).
  • - Sheriff/Central Services: Begin planning for the deputy position and investigating vehicle funding (02:29:50.000).

Workshop: Electric Vehicle Charger Grant Implementation (WAEVCP 2023)

Metadata

  • Time Range: 03:58:54.000–04:44:40.000
  • Agenda Item: Workshop: Electric Vehicle Charger Grant (WAEVCP 2023)
  • Categories: infrastructure, contracts, planning

Topic Summary

Central Services Director Shawn Frederick presented three options for implementing a challenging conditional grant awarded for 40 Level 2 (L2) charging ports for the county fleet, which requires a $102,000 match and a tight completion deadline (May 6, 2025). Due to the high risk of non-completion by the deadline if conducted internally (Option 1), the Board approved proceeding with Option 2: Amending the existing contract with the vendor EVCS. This option transfers the match, installation, maintenance, and complex grant reporting requirements to EVCS, despite the understanding that the county vehicles will incur a higher charging rate (29 cents per kWh vs. the PUD rate of 11 cents per kWh).

Key Discussion Points

  • Grant Award: $306,000 awarded for up to 40 L2 charging ports and 6 stub-outs for county fleet use (04:05:05.000). Required match is $102,000 (25%) (04:06:05.000).
  • Deadline/Risk: The project has a deadline of May 6, 2025 (04:05:28.000). Staff assessed Option 1 (County self-implementing or managing a contractor) as impossible to meet due to lead times for RFQs, transformers (which can take 60-90 days), and the complexity of meeting minority/apprentice utilization goals stated in the grant (04:16:52.000, 04:39:10.000).
  • Cost Analysis (Option 2): EVCS assumes all costs and risk, but charges the county's fleet 29 cents per kWh for L2 ports, 18 cents higher than the 11 cents PUD rate (04:19:12.000, 04:26:13.000). The projected increased fuel cost under EVCS is approximately $70,000 over 10 years, assuming a rapid build-up to a 40-vehicle electric fleet (04:29:18.000).
  • Option 3 (Decline): Declining the $306,000 grant would avoid the $102,000 match and 10-year contract, but would require the county to fund current and future fleet charging needs entirely, immediately (04:26:40.000).
  • Background Information: The Port Townsend Boat School recently walked away from the same grant due to the financial cap per charger and the impossibility of meeting the aggressive timeline (04:31:23.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Charts estimating the charging costs under EVCS vs. PUD rates (04:23:40.000, 04:28:19.000).
  • Variance analysis showing EVs cost approximately $10,400 more than comparable ICE vehicles (04:12:02.000).

Financials

  • Total grant value: $306,000. Required match: $102,000.
  • Projected total increased charging cost under Option 2 (EVCS) over 10 years: $70,000 (04:29:18.000).

Alternatives & Amendments

  • Directed Next Steps: The Board directed staff (Sean Frederick) to pursue Option 2 with EVCS, but to negotiate three specific points into the amended contract:
    1. EVCS must pay the required $102,000 match (04:41:49.000).
    2. EVCS must agree to update port connectors (to the NACS standard) as standards change (04:42:06.000).
    3. EVCS rates should ideally be tied to the PUD base rate (e.g., eight cents above base rate) to avoid flat-rate escalation (04:42:17.000, 04:43:06.000).

Outcome, Vote, and Next Steps

  • Decision: The Board informally approved staff's recommendation to pursue Option 2 (Contract with EVCS) with the specified negotiation points (04:43:45.000).
  • Vote: No vote taken.
  • Next Steps:
  • - Shawn Frederick: Negotiate the grant amendment with EVCS incorporating the three specified requirements (04:43:37.000).
  • - Amanda Christopherson: Follow up on the IRA Clean Energy Tax Credit program for fleet electrification to confirm possible backfill funds for the $10,400 cost difference per vehicle (04:38:06.000).

Action: Appointment to Legislative Steering Committee (LSC)

Metadata

  • Time Range: 04:45:40.000–04:46:44.000
  • Agenda Item: Appointment of LSC Representative
  • Categories: operations, personnel

Topic Summary

The Board formally took action to appoint Commissioner Heidi Eisenhour as the Legislative Steering Committee representative for the 2025 term.

Key Discussion Points

  • Commissioner Eisenhour was appointed.
  • Commissioner Dean offered to resign various other positions (Law Library Board, for example) to create openings (04:46:06.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Motion approved to appoint Commissioner Heidi Eisenhower as the legislative steering committee representative for 2025.
  • Vote: Aye: 3 (Unanimous)
  • Next Steps:
  • - Commissioner Dean: Coordinate with Strategies 360 (lobbyists) and Amanda Christopherson for meetings on legislative priorities (04:47:05.000).

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