PACKET: Commissioners Meeting at Mon, Oct 21, 09:00 AM

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Washington State Supreme Court Letter on Indigent Defense Caseload Standards

Topic Summary

Jefferson County proposes sending a letter to the Washington State Supreme Court regarding the proposed new caseload standards for indigent defense. The County expresses concern that while it does not oppose the standards themselves, their implementation without adequate state funding would greatly increase costs for small, rural counties, potentially stressing the judicial system and negatively impacting public safety by straining the capacity of defense attorneys. The County urges the Court to consider the state's constitutional duty to fund this service adequately.

Key Points

  • The Washington State Supreme Court is currently accepting comments on proposed new caseload standards for indigent defense.
  • Jefferson County currently pays 97% of the cost of indigent defense, while the State contributes only 3%.
  • The County asserts that the State's minimal contribution to indigent defense, a constitutional duty, is unconstitutional.
  • The new standards are conservatively estimated by the Prosecuting Attorney’s office to increase the County's cost of providing indigent defense by 150%.
  • Increased costs, reliant on the County's General Fund (two-thirds of which is already committed to the justice system), would necessitate cuts to other preventative services like youth recreation, family functional therapy, or substance use prevention.
  • The County already faces a shortage of defense attorneys in rural areas, and increasing caseload demands without providing adequate funding/capacity may result in insufficient attorney representation.
  • A shortage of attorneys could incentivize prosecuting attorneys to charge fewer cases, potentially creating a "culture of permissiveness around crime" and leading to fewer opportunities for early intervention through therapeutic courts.

Financials

  • 2024 Jefferson County spending on indigent defense: $920,076
  • 2024 State contribution to indigent defense in the County: $29,406
  • Estimated cost increase due to new caseload standards: 150% (of current cost)

Alternatives

  • The County suggests that if the State of Washington were to adequately fund the system or provide qualified attorneys, the County would not oppose the new standards.

Community Input

  • None specified. (This item is a draft letter and discussion item, not a hearing item.)

Timeline

  • October 31, 2024: Deadline for the County to submit the letter to the Washington State Supreme Court.

Next Steps

The Board of County Commissioners is requested to consider the attached draft letter, discuss any necessary amendments, and approve/sign/send it to the Court before the October 31, 2024 deadline.

Sources

  • Kate Dean - Commissioner, District No. 1
  • Mark McCauley - County Administrator
  • Jefferson County Prosecuting Attorney's office (provided cost estimates)
  • Clerk of the Supreme Court

Determining State and Federal Legislative Priorities Workshop

Topic Summary

The Board of County Commissioners (BOCC) is holding a workshop to discuss and set its state and federal legislative and funding priorities for 2025. This discussion is necessary to optimize the County’s use of its lobbying firm, Strategies 360, and to designate a new commissioner to handle legislative efforts following Commissioner Kate Dean's departure at the end of 2024.

Key Points

  • Jefferson County currently utilizes Strategies 360, a lobbying firm, for assistance securing funding (e.g., for road projects, the Port Hadlock sewer) and managing Congressionally Directed Spending requests.
  • The workshop aims to determine the BOCC’s priorities for the upcoming 2025 state legislative session and assess capacity for additional federal requests.
  • Commissioner Dean has been the primary contact for the Olympia and DC lobbyists.
  • A new BOCC member needs to be appointed as the primary contact for legislative efforts.
  • The discussion will cover how to best utilize the lobbyists' services and integrate this work with other legislative efforts, such as those through WSAC LSC, NOLA, and Commissioner Eisenhour’s forestry work.

Financials

  • The County pays Strategies 360 a monthly amount for lobbying services. (Specific amount not detailed.)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024 (end of year): Commissioner Dean is leaving, necessitating the appointment of a new contact.
  • 2025: Workshop is intended to decide the legislative agenda for this year.

Next Steps

The Board is recommended to: (1) Participate in the workshop to decide on the legislative agenda for 2025. (2) Appoint a new BOCC member to take on legislative efforts. (3) Decide how to align the myriad legislative efforts.

Sources

  • Kate Dean - Commissioner, District 1
  • Stephanie Wright - Strategies 360
  • Mark McCauley - County Administrator

Agreement with Dove House Advocacy Services for the Recovery Café

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a two-year Professional Services Agreement with Dove House Advocacy Services to operate the Recovery Café. This facility serves individuals with substance abuse and/or mental health disorders by providing a drug and alcohol-free space, recovery support services, and linkages to housing, health, and employment, subsidized primarily by the County’s Behavioral Health Sales Tax (1/10th of 1% Fund).

Key Points

  • The Recovery Café provides a drug and alcohol-free environment for people with mental health and substance use disorders to sustain recovery.
  • Services include fostering a "milieu" environment, free meals/coffee, peer support groups (Recovery Circles), classes (School for Recovery), community education, and social events.
  • Funding is subject to the availability of sales tax revenue; if revenue decreases, the contract may be renegotiated.
  • Project Milestones (by December 31, 2026): Maintain 9-10 Recovery Circles, 4 weekly free meals, support approximately 70 Recovery Café Members, maintain 2 weekly on-going classes, and 4 monthly trainings/workshops/classes.
  • Success is defined by reaching these milestones and achieving positive Member self-reported outcomes (increased hope, prevented relapse, faster recovery post-relapse, decreased suicidal ideation/self-harm/ER utilization/recidivism, increased satisfaction).
  • Dove House will access some 1/10th of 1% funding for food and kitchen supplies, with members volunteering to assist with cooking.
  • The agreement resulted from an RFP process and is recommended by the Behavioral Health Advisory Committee.

Financials

  • Total contract amount (January 1, 2025 – December 31, 2026): $171,327.04
  • 2025 funding: $81,281.26
  • 2026 funding: $90,045.78
  • Funding Source (Fund 131): County sales tax revenue (1/10th of 1% Behavioral Health Sales Tax Fund)
  • Budget breakdown for 2025: Salaries/Benefits Subtotal: $70,172.26; Operating Costs (Dishwasher Rental, Indirect/Bookkeeper): $11,109.00. Total cost: $81,281.26.
  • Budget breakdown for 2026: Salaries/Benefits Subtotal: $77,959.78; Operating Costs (Dishwasher Rental, Indirect/Bookkeeper): $12,086.00. Total cost: $90,045.78.
  • The County reserves the first right to use the Behavioral Health Sales Tax funds for match purposes for additional funding and grants.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025: Agreement commencement date.
  • December 31, 2026: Agreement end date.

Next Steps

JCPH management requests Board approval of the Professional Services Agreement (Consent Agenda Item 5).

Sources

  • Apple Martine - Director, Jefferson County Public Health (JCPH)
  • Anna McEnery - DD & BH Coordinator
  • Mark McCauley - County Administrator
  • Beulah Kingsolver - Executive Director, Dove House
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Agreement with Jumping Mouse Children’s Center for Mental Health Services

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a two-year Professional Services Agreement with Jumping Mouse Children’s Center to deliver clinical and care management mental health services for children aged 2-12 in East Jefferson County who have experienced trauma. The center will also provide essential support and education for the children's parents and caregivers, with funding sourced from the County's 1/10th of 1% Behavioral Health Sales Tax Fund.

Key Points

  • Services are for children ages 2-12 living in East Jefferson County who have suffered trauma (loss, abuse, neglect, exposure to violence, mental illness, substance abuse) and their parents/caregivers.
  • Services will include long-term therapy utilizing promising and/or evidence-based models, working with up to 40 children and their caregivers per billing period.
  • Jumping Mouse must maintain confidentiality via a secure records system pursuant to HIPAA and bill other revenues (e.g., insurance billings) whenever they exist.
  • Required staffing includes 2 master's level Licensed Mental Health Counselors, 3 master's level Licensed Mental Health Counselor Associates, and support staff.
  • Therapists receive guaranteed clinical supervision and consultation: a minimum of one hour per week in individual consultation, one hour per week in group consultation, and three hours per month in a clinical staff meeting.
  • The center warrants that it never transports clients, resulting in the waiver of the Commercial Automobile Liability Insurance requirement.
  • Expected Outcome for Children: 90% served will demonstrate increased emotional regulation, confidence, and self-esteem; reduced developmental delays/concerning behaviors; increased trusting relationships; and gained coping skills.
  • Expected Outcome for Parents: 80% served will develop safer parental care, positive relationships, increased parenting skills, and improved confidence/ability to access support.
  • The agreement resulted from an RFP process and is recommended by the Behavioral Health Advisory Committee.

Financials

  • Total contract amount (January 1, 2025 – December 31, 2026): $226,282.98
  • 2025 funding: $107,353.55
  • 2026 funding: $118,929.43
  • Funding Source (Fund 131): County sales tax revenue (1/10th of 1% Behavioral Health Sales Tax Fund).
  • Total estimated project cost (including other funding sources) for 2025: $239,983 (County requested $107,353; Other Funding $132,630).
  • Total estimated project cost (including other funding sources) for 2026: $276,521 (County requested $118,929; Other Funding $157,592).
  • "Other Funding Source" consists of insurance billings.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 1, 2025: Agreement commencement date.
  • December 31, 2026: Agreement end date.

Next Steps

JCPH management requests Board approval of the Professional Services Agreement (Consent Agenda Item 6).

Sources

  • Apple Martine - Director, Jefferson County Public Health (JCPH)
  • Anna McEnery - DD & BH Coordinator
  • Mark McCauley - County Administrator
  • Dr. Mel Rose, PsyD - Clinic Director, Jumping Mouse Children's Center
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney

Public Hearing Notice for CDBG-Public Service Funding 2024-2025

Topic Summary

Jefferson County is scheduling a public hearing to review the expenditure of the $217,789.00 received from the 2022-2024 Community Development Block Grant (CDBG) - Public Services program, which benefited low- and moderate-income persons in Jefferson and Clallam counties. The hearing will also present the plan for using the proposed $106,000.00 in CDBG-Public Services funding available for the 2024-2025 contract period and seek public input.

Key Points

  • The public hearing is required by the CDBG program to inform citizens of funding use and availability.
  • The funding review will cover $217,789.00 expended from July 2022 to June 2024.
  • During 2022-2024, funding was used for Housing Assistance, Emergency Food provision, low- and moderate-income child care assistance, and food purchasing for food service programs.
  • The subrecipient for the CDBG Public Services Grant is Olympic Community Action Programs (OlyCAP).
  • Available CDBG Public Services funding for 2024-2025 is $106,000.00.
  • Proposed 2024-2025 expenditures: $3,500 for General Administration and $102,500 for Services.
  • The program activities for 2024 focus on Homeless Services, specifically including the provision of water and sanitation access at the Caswell-Brown Village site.
  • The 2024-2025 grant is expected to exclusively benefit approximately 1,000 low- and moderate-income (LMI) persons or 850 LMI households residing in the non-entitlement area(s) of Clallam and Jefferson counties.
  • The total CDBG funding received/budgeted for the 2022-2024 contract (No. 22-62210-007) was $218,000; total funds expended were $217,789.59, leaving a balance of $210.41 to be de-obligated.

Financials

  • 2022-2024 CDBG Funding Total: $217,789.59 expended.
  • 2024-2025 CDBG-Public Services Funding Available: $106,000.00
  • General Administration (maximum $3,500): $3,500
  • Services Amount: $102,500
  • No other funding (local, state, federal, or private) is associated with the delivery of the 2024-2025 service activities.
  • The County is required to comply with Title VI of the Civil Rights Act, which ensures non-discrimination based on protected classes, and certifies that all residents of the service area (low and moderate income persons) will benefit.

Alternatives

  • Public comment received at the hearing can change the proposed use of the Public Service funds to better meet citizen needs.

Community Input

  • The public hearing is intended to receive comments on proposed activities, particularly from low- to moderate-income citizens of Jefferson and Clallam Counties.
  • Written testimony is invited from October 23, 2024, ending at the conclusion of the public hearing on November 4, 2024.

Timeline

  • October 23, 2024: Written testimony period begins.
  • October 30, 2024: Second publication of the Notice of Public Hearing.
  • November 4, 2024 (10:30 a.m.): Public Hearing scheduled before the Jefferson County Board of Commissioners.

Next Steps

Staff recommends the Board hear public testimony, provide recommendations for changes to the current application, and/or approve the proposed use of CDBG-Public Services funding for 2024-2025 (Consent Agenda Item 2).

Sources

  • Mark McCauley - County Administrator
  • Amanda Christofferson - Grants Administrator
  • Olympic Community Action Programs (OlyCAP) - Subrecipient
  • Department of Commerce (Grant management agency)

WSU School of Public Health Practicum Field Experience Agreement

Topic Summary

Jefferson County Public Health (JCPH), Community Health Division, requests approval of a Memorandum of Agreement (MOA) with the University of Washington School of Public Health (SPH) to allow students to participate in practicum field experiences under the supervision of JCPH medical providers. The MOA aims to establish a cooperative and mutually beneficial relationship between the service institution and the educational institution to develop students' professional skills.

Key Points

  • The agreement allows UW SPH students to receive practicum field experience at JCPH.
  • UW SPH retains control and responsibility for all phases of the education program.
  • JCPH medical providers will supervise the students for a mutually agreed-upon duration.
  • The University must provide the Agency with student names, hours, objectives, and documentation of professional liability insurance two weeks prior to the practicum start.
  • The MOA stresses compliance with OSHA's standards for Occupational Exposure to Bloodborne Pathogens (29 CFR Part 1910.1030), requiring training and Hepatitis B vaccination or refusal documentation for all faculty and students at risk of exposure.
  • JCPH retains full responsibility for client care and control of established standards of care.
  • The County, through its membership in the Washington Counties Risk Pool, maintains general liability coverage of at least $1,000,000 per occurrence and $3,000,000 in aggregate.
  • Either party may terminate the agreement with 60 days written notice prior to the commencement of the next academic term, but students currently enrolled may complete the course of study in progress.

Financials

  • No monetary exchange is involved. The amount is zero (-0-).
  • The County agrees to bear all reasonable costs incurred for Washington State Patrol fingerprint identity and criminal history checks for contractors/employees/volunteers who will have regular access to juveniles. (Note: Specific payment terms for this are not detailed in the financial impact section for this MOA.)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Upon signature: Agreement commencement date.
  • Until termination: Agreement remains in effect.

Next Steps

JCPH management requests approval of the Memorandum of Agreement (Consent Agenda Item 3).

Sources

  • Denise Banker - Community Health Division Director
  • Apple Martine - Public Health Director
  • Mark McCauley - County Administrator
  • Craig Brownson, MHA - Assistant Dean, UW School of Public Health
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 42.56; RCW 4.24.115; Title 51 RCW (Industrial Insurance)

WA Department of Ecology Agreement for Conservation Corps Crew Restoration Activities

Topic Summary

Jefferson County Public Health (JCPH), Environmental Health division, requests approval for an Agreement with the Washington State Department of Ecology (ECOLOGY) to secure 8 days of Washington Conservation Corps (WCC) Crew Time. This crew will undertake environmental or disaster services projects focused on restoration activities, funded by two separate grants and existing banked match.

Key Points

  • The agreement provides WCC crew time to complete environmental or disaster services projects.
  • Specific restoration tasks may include invasive control, native species installation, plant nursery care, scientific monitoring, and fence installation or repair.
  • The cost reimbursed to ECOLOGY by the SPONSOR (JCPH) is calculated at a cost-share rate of $1,385 per day for 8 days of service.
  • The Estimated value of a WCC crew is $302,913 annually (consisting of 5 WCC/AmeriCorps Members and 1 Supervisor).
  • WCC resources will not be used to clean public restrooms, monitor/survey/clear active or abandoned encampments, or clean up hazardous materials including hypodermic needles.
  • If inclement weather occurs, the SPONSOR should reassign the crew to alternative accessible projects. If ECOLOGY initiates a weather-related shut-down, the SPONSOR is not charged.
  • The SPONSOR must provide logistical, technical, and safety-related support, site-specific training, and materials beyond basic hand tools.

Financials

  • Total cost to SPONSOR (JCPH): $11,080.
  • WCC Services: $11,080 ($1,385/day for 8 days).
  • Funding Source (Fund 128 - Expenditure Org/Obj 12855310):
  • RCO #18-1227
  • Existing banked match provided by the Hood Canal Salmon Enhancement Group (through the Saban property acquisition).
  • May also be funded by Department of Ecology Grant TCPIPG-2123-JeCoPH-00039.
  • Indirect costs are included in the SPONSOR share at a standard rate of 5% of direct costs.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 1, 2024: Agreement commencement date.
  • September 30, 2025: Agreement completion date.
  • The WCC standard schedule is Monday through Thursday, 7:00 a.m. to 5:30 p.m.

Next Steps

JCPH Management recommends BOCC signature for the Agreement (Consent Agenda Item 4).

Sources

  • Pinky Feria Mingo - Environmental Health and Water Quality Director
  • Tami Pokorny - Natural Resources Program Coordinator (Contract Manager for SPONSOR)
  • Josiah Downey - Contract Manager for ECOLOGY
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW Chapter 43.220

JeffCOM 911 Equipment Grant Contract (E25-062)

Topic Summary

JeffCom 911 requests approval for Contract E25-062 with the Washington State Military Department (DEPARTMENT) E911 Program and the State Enhanced 911 Fund. This reimbursement contract provides $46,411 for eligible equipment expenses related to maintaining Enhanced 911 services in Jefferson County. The funding is contingent upon JeffCom adhering to state regulations regarding eligible expenses and demonstrating local tax compliance.

Key Points

  • The contract is for reimbursement of incurred eligible equipment expenses required for Wireline and Wireless Enhanced 911 operations.
  • The funding source is the Washington State Military Department (MD) and State Enhanced 911 Funds.
  • Reimbursement is strictly limited to eligible items defined in WAC Chapter 118-66 and SECO policies.
  • County/WSP must have imposed the maximum county 911 excise tax allowed under RCW 82.14B.030(1) and RCW 82.14B.030(2) to receive Equipment funding.
  • Equipment funding is only available when the COUNTY has expended its local revenue on eligible 911 expenses before requesting additional state assistance.
  • Priorities for state 911 funding are (1) Procure/manage the statewide 911 network, (2) Assist PSAPs to provide 911 baseline level of service and cover administrative/operational costs, and (3) Assist PSAPs to acquire 911 hardware, software, and technology (capital items).
  • All equipment purchases under this Contract must be recorded and maintained in the COUNTY/WSP’s equipment inventory system.
  • Capital equipment purchases must be pre-approved in writing by the SECO prior to purchase/lease.
  • Equipment maintenance is certified by JeffCom (in-house or vendor) on an annual basis, with projected completion dates noted (e.g., CPE and Instant Call Check maintenance by 8/1/24; CAD maintenance by 4/1/25).

Financials

  • Total Contract Amount (Reimbursement): $46,411.00
  • Reimbursement is limited to the maximum contract amount or actual cost, whichever is lower.
  • This amount is allocated entirely to the Capital Equipment category.
  • Funding is for reimbursement only; no payments in anticipation of expenditures will be made.
  • The contract term for eligible expenses being reimbursed is July 1, 2023, to June 30, 2025.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 1, 2023: Contract start date for eligible expense accrual.
  • July 31, 2025: Final Reimbursement Request deadline.
  • August 15, 2025: Contract end date.

Next Steps

The Board is requested to sign both original contracts (Consent Agenda Item 7).

Sources

  • Lisa Johnson - JeffCom 911 Finance Manager (Contact Person)
  • Matt Stewart - JeffCom 911 Director
  • Teresa Lewis - SECO 911 County Assistance Program Manager
  • Mark McCauley - County Administrator
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 38.52.510, .540, .545; RCW 82.14B.030(1, 2, 3); WAC Chapter 118-66

Cancellation of Unclaimed Warrants Exceeding One Year

Topic Summary

The County Treasurer's Office requests approval of a resolution to cancel thirty-five outstanding claims warrants and one payroll warrant that have remained unclaimed for more than one year from their date of issue. This action is requested to comply with state law regarding the disposal of unpresented warrants and presumed abandoned intangible property.

Key Points

  • The resolution proposes canceling warrants (claims and payroll) that have not been presented within one year of issuance.
  • Authority for cancellation is based on RCW 36.22.100 (unclaimed county warrants) and RCW 63.30.040 (10) and (11) or RCW 63.29.130/63.29.150 (presumed abandoned intangible property/unpaid wages).
  • The list of canceled claims warrants spans a period from 7/01/2022 through 6/30/2023.
  • Upon cancellation, the funds associated with the warrants are credited back to the original issuing fund.

Financials

  • 35 outstanding claims warrants and 1 payroll warrant are to be canceled. (Individual amounts listed in "Exhibit A" range from $5.56 to $331.50).
  • Funds are credited to the issuing fund upon cancellation.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • The warrant period covered is from 7/01/2022 through 6/30/2023.
  • October 21, 2024: Proposed adoption date of the resolution.

Next Steps

Approve the resolution as presented (Consent Agenda Item 1).

Sources

  • Stacie Prada - Treasurer
  • Mark McCauley - County Administrator
  • RCW 36.22.100, RCW 63.30.040 (10) and (11), RCW 63.29.130, and RCW 63.29.150

Proclamation of Pro Bono Law Week 2024

Topic Summary

The Board of County Commissioners proposes issuing a proclamation recognizing October 20-26, 2024, as Pro Bono Law Week in Jefferson County. The proclamation serves to honor and thank volunteer attorneys who provide free legal services, ensuring access to justice for low-income residents facing urgent civil legal issues.

Key Points

  • In Washington State, nearly three in four residents face urgent civil legal issues annually (including healthcare, financial services, domestic violence, foreclosure, and eviction), but less than 25% receive legal assistance.
  • Access to legal assistance promotes economic security, personal safety, and civil liberties.
  • All attorneys licensed in Washington State are encouraged to provide at least 30 hours of free legal services annually.
  • In 2023, Washington State volunteer attorneys provided legal help to over 20,000 individuals and families.
  • Clallam-Jefferson County Pro Bono Lawyers specifically contributed over 750 hours of service in 2023.

Financials

  • Today's proclamation has no direct fiscal cost.
  • The worth of the volunteer legal services provided is deemed "inestimable."

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 20th - October 26th, 2024: Declared as Pro Bono Law Week.
  • October 21, 2024: Proposed date of the proclamation.

Next Steps

Approve the Proclamation.

Sources

  • Rafael Urquia - Jefferson Pro Bono Lawyers
  • Adiel McKnight - Deputy Clerk of the Board
  • Mark McCauley - County Administrator

2024 Third Quarter Budget Appropriations/Extensions Hearing

Topic Summary

The Board of County Commissioners (BOCC) is holding a public hearing to consider adopting a resolution for the 2024 Third Quarter supplemental budget appropriations and extensions, requested by various County departments. These amendments are intended to address unanticipated revenues (primarily state/federal grants, transfers, and fee revenues) and subsequent necessary expenditures, as required by RCW 36.40.100.

Key Points

  • Supplemental appropriations are necessary to address unanticipated revenues and expenditures, including grants, fees, bond proceeds, or unexpended monies from the prior year.
  • The total requested increase in revenues across General and Other Funds is $2,497,890 (one-time).
  • The total requested increase in expenses across General and Other Funds is $2,117,526 (one-time).
  • Major General Fund (001) Expenditure Increases (Total $885,471):
    • $339,543 in transfers to DCD (Cash Flow, Fire Marshal Equipment/EV).
    • $228,853 in transfers to Information Services (Server Migration).
    • $209,004 for Risk Pool - Liability Insurance (General Fund Non Departmental).
    • $57,071 for Capital Outlay - Gravity Budget Software.
    • $50,000 for transfer to Parks & Rec (Backfill LTAC Funding).
  • Major Other Fund Revenue Increases (Total $2,411,356):
    • Public Health Admin (Fund 127): $539,000 ($434,000 FPHS pre-payment; $105,000 COVID workforce grant).
    • Water Quality (Fund 128): $181,000 (State Grant: HOH River).
    • Public Health Environmental Health (Fund 127): $416,795 (FPHA pre-payment and licenses/permits).
    • Public Health Community Health (Fund 127): $451,817 (FPHS pre-payment, Infectious Disease/Harm Reduction funds).
    • Public Health Developmental Disabilities (Fund 127): $168,439 (DSHS Community Inclusion funds).
  • Major Other Fund Expenditure Increases (Total $1,232,055):
    • Fund 127 (Public Health - All divisions): $460,917 (Salaries, Benefits, Supplies, Training, Capital Outlays, Professional Service Contracts).
    • Fund 128 (Water Quality): $181,000 (Hoh River Resiliency Project, unanticipated professional services).
  • Noteworthy Specific Expense Items:
    • Sheriff (001): $74,795 for Officer Wellness Programs, JSAR Truck Replacement, and Jail Control Panel Server/Software.
    • Superior Court (001): $49,658 for Security Cam, Lactation Pod, Interpreter costs, and Repair/Maintenance ($25,000 linked to Center for Children & Youth Justice grant).
    • Community Development (143): $89,543 for Office of the Fire Marshal equipment and Ford Lightning electric truck.
    • Affordable Housing (148): $24,902 for transfer of unspent 2023 award to Habitat for Humanity.
    • Roads (180): $17,714 from General Fund to cover PILT true-up shortage.
    • Parks Improvement (175): $16,482 transfer from CIP fund to purchase Land for Irondale Community Park expansion (to enable forest thinning for park values, aesthetics, and better access).
    • Employee Benefit Reserve (505): $28,000 increase for LEOFF 1 Benefits (due to increased cost averaging $7,000/month).
  • Budget Adjustments/Corrections:
    • Auditor's O&M (105) transfer from GF for Image Digitization is being decreased by $185,377, moving remaining estimated cost to the 2025 Budget Amendment.
    • Superior Court is making a correction by removing a -$623.00 transfer from Fund 131.

Financials

  • Total Revenue Increase (One-time): $2,497,890
  • Total Expense Increase (One-time): $2,117,526
  • General Fund (001) Revenue Increase: $86,534
  • General Fund (001) Expense Increase: $885,471
  • Other Funds Revenue Increase: $2,411,356
  • Other Funds Expense Increase: $1,232,055
  • Total Accounts Payable Warrants Approved (Oct 14, 2024): $2,492,947.41 (Fund details provided in Fund Summary table)

Alternatives

  • None specified. Recommendations focus on approving the proposed resolution.

Community Input

  • The meeting is a public hearing to hear public testimony.
  • Notice of the hearing was published in the Port Townsend Leader on October 9 and 16, 2024.

Timeline

  • October 21, 2024 (10:00 a.m.): Hearing scheduled.
  • October 9 / 16, 2024: Notice of Hearing published in the official newspaper.

Next Steps

Hear public testimony and consider approval of a resolution to adopt the 2024 3rd quarter supplemental budget appropriations.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager
  • Adiel McKnight - Deputy Clerk of the Board
  • Various Department Heads (Sheriff, Superior Court, Public Health, DCD, Public Works, etc.)
  • RCW 36.40.140, RCW 36.40.100

Collective Bargaining Agreement: Technical Amendment 24-01 (ROP/JCSOUSS)

Topic Summary

The agenda lists approval of a technical amendment (Amendment 24-01) to the Collective Bargaining Agreement between Human Resources and ROP/JCSOUSS.

Key Points

  • The item is listed on the October 14, 2024 Consent Agenda and approved, but no substantive details regarding the content or impact of the technical amendment are provided in the current packet extract.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

  • None specified.

Sources

  • Human Resources
  • ROP/JCSOUSS

Discussion Regarding Use of Lodging Tax Advisory Committee (LTAC) Funds for Public Facilities District (PFD)

Topic Summary

The Board of County Commissioners (BOCC) discussed a legal opinion prepared by the Chief Civil Deputy Prosecuting Attorney (DPA) regarding the use of Lodging Tax Advisory Committee (LTAC) funds to finance a Public Facilities District (PFD). The discussion focused primarily on the rationale of the opinion and gaining approval from the BOCC to share the opinion with the LTAC requester.

Key Points

  • Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on the legal opinion.
  • The legal opinion covers the rationale for allowing tourism funds (LTAC funds) to be used for a PFD.
  • Commissioner Brotherton noted that the City of Port Townsend plans to keep the Mountain View Pool open until a new aquatic facility can be built in mid-County.
  • The BOCC needed to approve the sharing of the legal opinion before its release to the public.

Financials

  • Discussion pertains to the potential use of Lodging Tax Advisory Committee (LTAC) funds. (Specific amounts or budget impacts are not present in this discussion summary.)

Alternatives

  • None specified.

Community Input

  • One public comment was received on this specific topic during the meeting.

Timeline

  • None specified.

Next Steps

The motion was approved unanimously to share the legal opinion with the LTAC requester.

Sources

  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney (DPA)
  • Mark McCauley - County Administrator
  • Greg Brotherton - Commissioner

Resolution Establishing Methods and Procedures for Severe Financial Stress

Topic Summary

The Board discussed and approved a resolution establishing the methods and procedures the County will employ during periods of recession or severe financial stress. This resolution was introduced due to potential shrinking revenue streams.

Key Points

  • The discussion involved County Administrator Mark McCauley and Finance Manager Judy Shepherd.
  • The purpose of the resolution is to outline established methods and procedures to be used during periods of severe financial stress or recession.

Financials

  • The resolution is intended to manage potential "shrinking revenue streams" due to severe financial stress. (Specific current fiscal impact is not detailed.)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 14, 2024: Resolution (Resolution No. 54-1014-24R) was approved.

Next Steps

The resolution will be implemented by the County during periods of severe financial stress.

Sources

  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager

Amendment No. 1 to Little Quilcene River Bridge Replacement Agreement

Topic Summary

Amendment No. 1 to the Public Works agreement with Sargent Engineers, Inc. for the Little Quilcene River Bridge Replacement project was approved on the consent agenda, adding $6,954 to the contract amount.

Key Points

  • The amendment is for the Little Quilcene River Bridge Replacement project.
  • The action item was approved on the Consent Agenda of October 14, 2024.

Financials

  • Additional Amount: $6,954
  • New Total Contract Amount: $529,258

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

  • None specified.

Sources

  • Sargent Engineers, Inc.

Amendment No. 1 to Lords Lake Loop Road M.P. 1.6 - Right of Way and Construction Staking Agreement

Topic Summary

Amendment No. 1 to the Public Works agreement with Van Aller Surveying regarding the Lords Lake Loop Road M.P. 1.6 project was approved on the consent agenda, increasing the total contract amount by $8,455.

Key Points

  • The amendment covers Right of Way and Construction Staking for the Lords Lake Loop Road project at Milepost 1.6.
  • The action item was approved on the Consent Agenda of October 14, 2024.

Financials

  • Additional Amount: $8,455
  • New Total Contract Amount: $18,455

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

  • None specified.

Sources

  • Van Aller Surveying

Amendment No. 1 to Behavioral Health Advisory Committee/Opioid Settlement Funds Planning Agreement

Topic Summary

Amendment No. 1 to the Public Health agreement with Banks Consulting Group, LLC for the Behavioral Health Advisory Committee/Opioid Settlement Funds Planning was approved on the consent agenda, increasing the total contract amount by $3,415.

Key Points

  • The amendment relates to planning services for the Behavioral Health Advisory Committee and Opioid Settlement Funds.
  • The action item was approved on the Consent Agenda of October 14, 2024.

Financials

  • Additional Amount: $3,415
  • New Total Contract Amount: $5,685

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

  • None specified.

Sources

  • Banks Consulting Group, LLC

Agreements for Public Health and Juvenile Court Services (2025-2026)

Topic Summary

Several agreements and memorandums were approved on the October 14, 2024, Consent Agenda, allocating 1/10th of 1% Behavioral Health Sales Tax Funds for services relating to juvenile court petitions and programs for youth and families in foster care for the 2025-2026 period.

Key Points

  • Becca Petitions Project (Juvenile Court, Fund 1/10th of 1%): A Memorandum of Understanding (MOU) was approved for $30,000 for the Referred-Becca Petitions Project.
  • Olympic Angels (Public Health, Fund 1/10th of 1%): An agreement was approved for $26,713.09 for Programs for Youth/Families in Foster Care.

Financials

  • Referred-Becca Petitions Project (MOU):
  • Total: $30,000
  • 2025: $15,000
  • 2026: $15,000
  • Funding Source: 1/10th of 1% Behavioral Health Sales Tax Fund
  • Olympic Angels (Agreement):
  • Total: $26,713.09
  • 2025: $12,673.27
  • 2026: $14,039.82
  • Funding Source: Public Health (likely 1/10th of 1% Behavioral Health Sales Tax Fund, as services relate to behavioral health/foster care and public health)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2025-2026: Term of the agreements.

Next Steps

  • The agreements are approved and adopted.

Sources

  • Jefferson County Juvenile Court
  • Olympic Angels
  • Public Health

Repealing and Replacing Salary Schedules (2024, 2025, 2026)

Topic Summary

Resolution No. 53-1014-24R, repealing and replacing a prior resolution regarding Longevity Pay, Personal Time Off (PTO), and the 2023 Salary Schedule, was approved. This action adopts new Salary Schedules for the FLSA and Union Exempt Management and Professional Employees for the 2024, 2025, and 2026 fiscal years.

Key Points

  • The resolution replaces Resolution No. 34-23.
  • Key areas addressed: Longevity Pay, Personal Time Off (PTO), and new Salary Schedules for management and professional employees exempt from FLSA (Fair Labor Standards Act) and union contracts.
  • The new salary schedules cover 2024, 2025, and 2026.

Financials

  • The resolution establishes the salary structures for three fiscal years. (Specific dollar amounts of salaries are not detailed.)

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2024, 2025, and 2026: Years covered by the adopted Salary Schedules.

Next Steps

  • None specified.

Sources

  • None identified in the summary.

Community Development Block Grant: Notice of Hearings for Flood Damage Prevention and Climate Commitment Act Repeal

Topic Summary

The Board provided notice of two upcoming public hearings scheduled for Monday, October 28, 2024: one regarding a new Flood Damage Prevention Ordinance and another regarding opposition to Initiative No. 2117 (which seeks to repeal the Climate Commitment Act).

Key Points

  • Hearing 1 (10:00 a.m.): Repealing and Replacing the Flood Damage Prevention Ordinance (Chapter 15.15 of the Jefferson County Code). The new ordinance enacts a new Chapter 15.15, adds the State of Washington Model Flood Ordinance and Federal Emergency Management Agency Community Rating System Program Provisions, repeals Ordinance No. 05-0513-19, and amends Section 18.40.040 of the JCC.
  • Hearing 2 (11:00 a.m.): Opposing Initiative No. 2117, which relates to the Repeal of the Climate Commitment Act and Prohibiting Carbon Tax Credit Trading. This initiative is scheduled for the November 5, 2024 General Election.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • The hearings are designated to receive public comment on these topics.

Timeline

  • Monday, October 28, 2024 (10:00 a.m. and 11:00 a.m.): Scheduled hearing dates.
  • November 5, 2024: General Election date for Initiative No. 2117.

Next Steps

  • None specified.

Sources

  • Federal Emergency Management Agency (FEMA)
  • Washington State Model Flood Ordinance
  • Initiative No. 2117
  • Jefferson County Code (Chapter 15.15, Section 18.40.040)

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