MEETING: Commissioners Meeting at Mon, Sep 23, 09:00 AM

County Sources

Packet Contents

AI Information

MEETING SUMMARY: Jefferson County Board of County Commissioners

Public Records and Information Technology Access

Metadata

  • Time Range: 00:00:00.000–00:01:01.000
  • Agenda Item: Not Stated
  • Categories: operations, other

Topic Summary

The meeting began with a brief technical discussion among staff and commissioners regarding secure internet access and connectivity issues. Commissioner Eisenhower (present in person) was identified as having internet connectivity issues that were resolved by disabling secure remote access settings.

Key Discussion Points

  • The opening discussion focused on resolving a secure access/VPN issue preventing a board member (Mr. Eisenhower) from connecting to the office internet (00:00:11.000).
  • The solution involved disconnecting the "secure access" setting, which is intended for off-site use (00:00:39.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; brief technical matter resolved prior to the formal start of announcements. No next steps specified.

Public Comment: Community Pool Funding Mechanisms

Metadata

  • Time Range: 00:01:05.000–00:03:11.000
  • Agenda Item: Public Comment
  • Categories: services, budgeting, planning

Topic Summary

A member of the public, Shelly Arnell Brennan, voiced strong opposition to the proposed community pool being funded via a taxing district. She requested a robust public input process, citing concerns over relying on tourist dollars and the current difficulty securing sufficient lifeguards for existing facilities.

Key Discussion Points

  • Shelly Arnell Brennan requested more public input via social media and newspaper articles to assess community sentiment on the pool being funded by a taxing district (00:02:18.000–00:02:33.000).
  • Brennan contended that building a pool with tourist dollars is "unimaginable," especially given the difficulty securing lifeguards for the current pool ("We can't even get a lifeguard for the pool now") (00:02:41.000–00:03:09.000).

Public Comments

  • - Shelly Arnell Brennan: Opposed to the pool being a taxing district. Requested public input before proceeding further and expressed skepticism about using tourist dollars and hoping for public support, noting the current lack of lifeguards.

Supporting Materials Referenced

The context for this discussion is the recommendation in the Healthier Together Task Force (HTTF) Presentation and Resolution to establish a Public Facilities District (PFD) and petition voters for a 0.2% sales tax increase to finance a community pool (referenced in summary).

Financials

  • Discussion centered on the future use of a “taxing district” and “tourist dollars” for funding the proposed pool (00:02:25.000, 00:02:50.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken. The board acknowledged the comment, leading to an immediate response from Commissioner Brotherton and Commissioner Dean (see next topic). No next steps specified.

Board Response to Pool Funding Concerns and PFD Proposal

Metadata

  • Time Range: 00:03:34.000–00:06:33.000
  • Agenda Item: Public Comment Response
  • Categories: services, planning, other

Topic Summary

Commissioners responded to the public comment regarding the pool's taxing district proposal. They clarified that the Public Facilities District (PFD) formation itself does not impose taxes; it is the entity that will proceed with further planning, including eventually putting a tax mechanism before voters, who will be the ultimate decision makers. They emphasized the extensive public outreach process planned.

Key Discussion Points

  • Commissioner Brotherton noted the recent task force brought citizens together and stated no one is currently discussing raising taxes (00:03:45.000–00:03:59.000).
  • The Public Facilities District (PFD) represents the public and will have board members accountable to citizens (00:04:03.000).
  • A PFD has the ability to "go to the voters which are the ultimate arbiters" on whether any tax happens, confirming this is not something the council can impose (00:04:34.000–00:04:55.000).
  • Commissioner Dean offered lighthearted encouragement regarding the lifeguard issue, mentioning family members considering becoming lifeguards for Mountain View pool (00:05:03.000–00:05:22.000).
  • Commissioner Eisenhour emphasized that there will be "a lot of opportunity for public [input]" throughout the process, including hearings during the PFD creation (00:05:44.000–00:05:56.000).
  • Commissioner Eisenhour noted that previous community meetings (in-person and virtual across the county) related to the pool had "pretty low participation," suggesting active engagement requires people getting "fired up" (00:06:21.000–00:06:33.000).

Public Comments

No public comment on this topic; this was a discussion among elected officials.

Supporting Materials Referenced

The Healthier Together Task Force (HTTF) Presentation and Resolution (mentioned in the packet) recommended establishing the PFD as the path toward voter-approved sales tax funding.

Financials

The discussion confirmed that forming a Public Facilities District (PFD) does not automatically impose a tax; the ultimate funding decision rests with the voters (00:04:34.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational response. No next steps specified.

Public Comment: Proliferation of Potential New Taxing Districts

Metadata

  • Time Range: 00:06:37.000–00:08:08.000
  • Agenda Item: Public Comment
  • Categories: budgeting, infrastructure, services

Topic Summary

Tom Brotherton brought attention to three separate initiatives currently being discussed that could result in new taxing districts being imposed upon residents: the Public Facilities District (PFD) for the pool, a Transportation Benefit District (TBD) for road funding, and a potential flood control district related to the coordinated water system plan (WUCC/CWSP).

Key Discussion Points

  • Tom Brotherton noted the board would be hearing about three new potential taxing districts in a short period (00:07:07.000).
  • The three districts identified are: the PFD for the pool (00:07:11.000), a TBD for roads (00:07:23.000), and a possible flood control district resulting from the coordinated water system planning (00:07:37.000–00:07:44.000).
  • Brotherton characterized this proliferation of potential new taxes as "not a welcome news" and advised citizens to "hang on to your wallets" (00:07:52.000–00:08:05.000).

Public Comments

  • - Tom Brotherton: Expressed alarm that three new taxing districts (PFD, TBD for roads, and a potential flood control district) are simultaneously being considered, cautioning the public about potential future costs.

Supporting Materials Referenced

The meeting agenda included the Road Fund Status and Transportation Benefit Districts (TBD) Workshop, and an appointment item for the Water Utility Coordinating Committee (WUCC) which references water planning.

Financials

The discussion centered on the fiscal implications of future potential new taxing districts (00:07:48.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken. The Board responded by clarifying the early, conversational status of these initiatives. No next steps specified.

Board Response on New Taxing District Status

Metadata

  • Time Range: 00:08:29.000–00:10:28.000
  • Agenda Item: Public Comment Response
  • Categories: budgeting, infrastructure, services, planning

Topic Summary

The Commissioners clarified that the Transportation Benefit District (TBD) and the idea of a flood control district are only in the initial stages of conversation. They noted that the discussion on the flood control possibility stems from new state requirements in the comprehensive plan to address changing climate and water issues.

Key Discussion Points

  • Commissioner Dean acknowledged that the TBD conversation is "just the beginning" (00:08:33.000–00:08:39.000).
  • Commissioner Brotherton clarified that the flood control district discussion originated from the Water Utility Coordinating Committee (WUCC) body, which is focused on the Coordinated Water System Plan (00:09:02.000–00:09:08.000).
  • The WUCC is mandated by the Comprehensive Plan (00:09:23.000–00:09:38.000).
  • Commissioner Eisenhour stated explicitly that the flood control district possibility is "pretty far off and not something that we've even broached yet" (00:10:00.000).
  • Water planning is being driven by the "new climate change component of the comp plan" mandated by the state legislature a year or two ago (00:10:02.000–00:10:21.000).

Public Comments

No public comment on this topic; this was a discussion among elected officials.

Supporting Materials Referenced

The context regarding the water planning and WUCC is supported by the Water Utility Coordinating Committee (WUCC) Appointment memo, and the TBD discussion by the related workshop memo.

Financials

The current status of two potential future taxing districts (TBD and flood control district) was confirmed as preliminary (00:08:44.000, 00:10:00.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; informational response. No next steps specified.

Metadata

  • Time Range: 00:10:40.000–00:14:22.000
  • Agenda Item: Consent Agenda
  • Categories: budgeting, infrastructure, contracts, planning, operations, land use

Topic Summary

The Board discussed and approved the consent agenda, which included several key items related to infrastructure upgrades, grant-funded planning, and support letters for external projects. Discussion focused particularly on the high cost of the Courthouse elevator modernization and the benefits of new grant-funded programs for energy efficiency (C-PACER) and resident stock plans.

Key Discussion Points

  • Commissioner Brotherton expressed excitement over funding for the C-PACER and stock energy-efficient house plans via grants, noting the C-PACER's potential for new UGA implementation (00:10:51.000–00:11:00.000).
  • Progress on grinder pumps and sewer development in Hadlock was noted ("Still active on my street. So it's happening, folks") (00:11:00.000–00:11:00.000).
  • The Courthouse elevator system modernization was called out as "really worthwhile" (00:11:12.000–00:11:16.000).
  • Commissioner Brotherton commended the support letters for Mason County's Grid Resiliency Projects as they benefit Jefferson County residents served by Mason County PUD No. 1 (00:11:29.000–00:11:45.000).
  • Commissioner Eisenhour questioned the $397,600.01 cost of the elevator modernization, calling it "tough to swallow" (00:12:47.000). Staff clarified this covers a new system (motors, pulleys, electronics) and is necessary for reliability and due to constraints of the historic building (00:13:08.000–00:13:29.000).
  • The approval to acquire the Tyler module for the Fire Marshal and Deputy Fire Marshal was noted as a step toward leveling off the Fire Marshal office (00:12:06.000–00:12:13.000).

Public Comments

No public comment on consent agenda items.

Supporting Materials Referenced

  • Jefferson County Courthouse Elevator Modernization: $397,600.01 contract for modernization (Fund #301).
  • Fire Prevention Mobile Software Acquisition: Approval for Tyler Technologies software to support the Fire Marshal.
  • C-PACER Program Agreement: $110,000 DOE grant for commercial energy efficiency/resilience financing.
  • Residential Stock Energy Efficient House Plans Program Agreement: $253,000 grant for engineering low-cost house plans.
  • Letters of Support for Mason County PUD No. 1 Grid Resiliency Projects: For Seal Rock Line Conversion and Jorstad Substation.

Financials

  • Elevator modernization: $397,600.01 (00:12:47.000).
  • Tyler Fire Software: Covered by a one-time DCD budget appropriation (packet).
  • C-PACER Program: $110,000 grant funds (packet).
  • Residential Stock Plans: $253,000 grant funds (packet).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

Decision: Motion was made and seconded to approve the consent agenda for September 23, 2024 (00:14:00.000–00:14:07.000). Vote: Unanimous (Ayes: Dean, Brotherton, Eisenhour). Next Steps: - - Staff: Pick up signed item number 10 (00:14:22.000).

Public Comment: Shelter Status and Meal Coordination

Metadata

  • Time Range: 00:14:26.000–00:17:39.000
  • Agenda Item: Public Comment
  • Categories: services, other

Topic Summary

Julia provided public comment requesting an update on the emergency shelter, specifically the timing of the next meeting and clarity on meal coordination. She noted that the online sign-up for shelter meals was mostly empty and dysfunctional. Commissioner Brotherton, noting that the meal coordination is currently managed by Bayside and Pastor Melanie, committed to sharing the sign-up link and attempting to recruit participation.

Key Discussion Points

  • Julia requested an update on the next Shelter meeting, which was canceled last week, and the status of shelter meals (00:14:55.000–00:15:04.000).
  • Julia noted the shelter meal sign-up sheet is "not super functional" and "fairly empty," with most filled slots attributed to Melanie Jackson (00:15:04.000–00:15:28.000).
  • Commissioner Brotherton confirmed the previous meeting was canceled due to a conflict with an Intellectual and Developmental Disability Advisory Board housing forum and his own AI training (00:16:04.000).
  • The next shelter meeting is scheduled for next Tuesday at 11 AM (00:16:04.000).
  • Bayside currently has the budget capacity to "fill in the gaps" with purchased food in the interim while the volunteer sign-up list gets organized. (00:16:24.000–00:16:48.000).

Public Comments

  • - Julia: Requested an update on the shelter, especially meal coordination, noting the online sign-up sheet for meals is mainly empty and may be dysfunctional.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Bayside has "budget capacity to fill in the gaps with purchased food" for shelter meals (00:16:24.000–00:16:48.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken. Commissioner Brotherton committed to discussing the meal sign-up during his briefing and encouraged immediate community participation (00:16:30.000, 00:17:09.000). No next steps specified.

Fire Danger Level Change

Metadata

  • Time Range: 00:17:33.000–00:25:31.000
  • Agenda Item: Not Stated (Informational Report)
  • Categories: public safety, operations

Topic Summary

The Fire Marshal provided an update on the recent change in the fire danger level from High to Moderate. The move allows campfires and charcoal activities. The change followed an initial vote by Fire Chiefs to maintain a high level, but the state's simultaneous proclamation prompted re-evaluation. The Moderate status is set to automatically expire on September 30th.

Key Discussion Points

  • The Fire Marshal apologized for not communicating the change earlier, mistakenly thinking the meeting fell on the fifth Monday (00:17:39.000–00:18:08.000).
  • On September 14th, Fire Chiefs initially voted 3-to-1 to keep the danger rating at "High" (00:18:14.000).
  • Shortly thereafter, the State issued a proclamation for a high fire declaration across the entire state (00:18:16.000).
  • On Monday, the chiefs voted 3-to-1 to lower the danger level to Moderate (00:18:40.000–00:19:05.000).
  • Moderate designation allows campfires, charcoal barbecues, and smokers (00:18:55.000).
  • The Moderate status will automatically expire on September 30th (next Monday) (00:19:05.000–00:19:11.000).
  • Commissioner Brotherton raised the issue of wood biochar/cap kiln burning, referring to RCW 70A.15 and pending DNR rulemaking (00:20:00.000–00:20:12.000). The Fire Marshal stated he is seeking information on DNR's safety protocols and inspection standards, noting that agricultural and silviculture burning is regulated by the clean air agencies (ORCA) (00:21:28.000–00:21:53.000).
  • The Fire Marshal office is also clarifying its organizational relationship with DNR, noting they are in a "No Man's Land" overlapping the Central Lowlands and Olympic regions (00:22:13.000–00:22:50.000).
  • Cautions for handling fire in the moderate category: have water available, contain fire in soil, ensure a clear space around it, and do not violate the 3-by-3 foot size limit (00:24:40.000–00:25:00.000).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

  • Fire Chiefs initially voted to keep the rating at High but later shifted to Moderate.

Outcome, Vote, and Next Steps

No action taken; informational report. - Fire Marshal Office: Continue efforts to improve communication with DNR (00:18:40.000). - Fire Marshal Office: Continue conversations regarding DNR/legislative rule changes for biochar and open burning (00:21:23.000). - Automatic next step: Moderate fire status expires September 30th (00:19:05.000).

Commissioner Briefing: Pool, AI, and Community Foundation

Metadata

  • Time Range: 00:26:51.00:000–00:31:31.000
  • Agenda Item: Commissioner Briefing
  • Categories: planning, services, arts, technology, public safety

Topic Summary

Commissioner Brotherton reported on several community engagements, including consensus support from the Port Townsend City Council for the pool's Public Facilities District (PFD) proposal. He detailed attendance at AI training, which inspired him to build a tourism chatbot named "Jefferson." He also reported on the Jefferson Community Foundation's "United Neighbors Campaign" review process.

Key Discussion Points

  • PFD/Pool: The joint meeting with the Port Townsend City Council indicated broad support for the mid-county PFD proposal from the task force (00:27:11.000–00:27:35.000). Brotherton plans to draft a resolution of consensus with the city, although collaborating on the PFD is not technically required due to the city's smaller population size (00:27:59.000–00:28:11.000).
  • AI/Tourism: Brotherton attended an AI training session where he learned new tools. He revealed he built a tourism chatbot, named Jefferson (a "young adult, big foot"), for the North Canal Chamber of Commerce (00:28:44.000–00:29:08.000).
  • Jefferson Aquatic Coalition: The non-profit's board is enthusiastic about moving forward with the project path, including participating in public outreach and the market study (00:30:03.000–00:30:26.000).
  • Jefferson Community Foundation: Reviewed applicants for the United Good Neighbors Campaign. The criteria require meeting a "basic public need"; the process involves preliminary and in-person secondary meetings (00:30:34.000–00:31:28.000).

Public Comments

No public comment.

Supporting Materials Referenced

The Healthier Together Task Force (HTTF) Presentation and Resolution details the PFD recommendation discussed at the joint meeting (00:27:11.000).

Financials

  • The brief mentioned the review process for charitable awards through the United Good Neighbors campaign (00:30:34.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; briefing item. No next steps specified.

Commissioner Briefing: Public Health and Mill Emissions

Metadata

  • Time Range: 00:31:31.000–00:35:43.000
  • Agenda Item: Commissioner Briefing (Continued)
  • Categories: public safety, operations, public safety

Topic Summary

Commissioner Brotherton reported on the Board of Health meeting, sharing concerning news of the first locally transmitted case of Lyme disease on the Olympic Peninsula (in Clallam County). He also detailed a presentation on the results of an exposure investigation conducted by Atsdr and Ecology regarding local mill emissions.

Key Discussion Points

  • Public Health: The Board of Health discussed the first locally transmitted case of Lyme disease on the Olympic Peninsula (Clallam County), confirming that testing has previously found the disease in ticks (00:31:31.000–00:31:54.000).
  • Mill Emissions/Public Health: An investigation on mill emissions showed sulfur compounds were clearly elevated when the mill was operating, compared to PM 2.5 and PM 10, which lacked a clear correlation (00:32:15.000–00:34:03.000).
  • Risk Assessment: The odor threshold for sulfur compounds is much lower than the danger threshold, suggesting smelling the emissions does not necessarily indicate a health impact (00:34:40.000–00:34:03.000).
  • Long-Term Health: Studies going back to 2007 have not found a statistical difference in cancer rates or other long-term illnesses in the exposed region compared to the standard norm (00:35:16.000–00:35:37.000).
  • Mill Maintenance: The mill owners are "diving into deferred maintenance in a serious way," including dredging a pond that was supposed to be 20 feet deep but was only 20 inches deep. This may initially cause more odor (00:33:19.000–00:33:46.000). Future plans include continuous dredging to prevent odor accumulation (00:33:23.000–00:33:34.000).

Public Comments

No public comment.

Supporting Materials Referenced

No supporting materials referenced, but the mill report mentioned an ATSDR/Ecology investigation and a 2018 testing period (00:32:15.000).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; briefing item. No next steps specified.

Commissioner Briefing: Intergovernmental & Regional Updates

Metadata

  • Time Range: 00:35:43.000–00:39:58.000
  • Agenda Item: Commissioner Briefing (Continued)
  • Categories: operations, planning, partnerships, budgeting

Topic Summary

Commissioner Brotherton provided updates on regional activities, noting the cancellation of the Intergovernmental Collaborative Group (ICG) meeting due to technology issues. He reported frustration with the opacity of detailed budget breakdowns in the Olympic Consortium Board, despite approving the overall budget. He concluded with a positive report on the Quinault Fair and the fiber cutting ceremony there.

Key Discussion Points

  • ICG Meeting: The ICG meeting was canceled due to "technical issues" (00:35:43.000). The specific issue was identified as staff at the sound system console failing to press the conference system icon (00:36:04.000–00:36:29.000).
  • Olympic Consortium Board: Brotherton was "frustrated by the budget" due to a lack of programmatic reporting and absence of actuals to compare requested budgets over 5 years (00:37:13.000–00:37:42.000). The total administrative costs are estimated at $200,000, while the budget has grown from $2 million to $3 million (00:37:13.000–00:37:38.000). Despite frustrations, he approved the overall budget (00:37:45.000).
  • Quinault Fair: The fair included a parade that was the longest "like a pre-COVID parade" (00:39:14.000). Commissioner Eisenhower's "fiber cutting" ceremony occurred there (00:39:31.000).

Public Comments

No public comment.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • Olympic Consortium Budget: Budget increased from $2 million to $3 million. Administrative costs are estimated at $200,000 (00:37:13.000–00:37:38.000). Brotherton plans to follow up to determine how much funding is spent in Jefferson County (00:37:51.000–00:38:05.000).

Alternatives & Amendments

  • Brotherton discussed working with Unaequor (the "whole crew") on strategy regarding recompete contracts (00:38:40.000–00:39:02.000).

Outcome, Vote, and Next Steps

No action taken; briefing item. Brotherton plans to follow up on the Olympic Consortium budget transparency (00:37:45.000).

Commissioner Briefing: Pool, Emergency Planning, and Forestry

Metadata

  • Time Range: 00:40:07.000–00:44:43.000
  • Agenda Item: Commissioner Briefing (Continued)
  • Categories: planning, services, public safety, natural resources

Topic Summary

Commissioner Dean reported on continued conversations regarding the pool (reiterating her support) and highlighted her involvement in a newcomer event and an emergency preparedness meeting. A major focus was the successful first day of the Jefferson County Forestry presentations, which generated excitement and positive feedback for the County’s leadership.

Key Discussion Points

  • Pool Support: Dean stated her continued support for the pool, noting persistent public questioning on the topic (00:40:26.000–00:40:39.000).
  • Emergency Preparation: Dean attended a meeting organized by Christy Kissler regarding coordinating with Clallam County on emergency preparation (00:41:19.000). She found it "a little disheartening" that, historically, no collaboration was occurring on emergency preparation (00:41:25.000–00:41:41.000). Dean emphasized the need to collaborate with Clallam County to pursue funding for regional emergency preparation opportunities (00:41:41.000).
  • Forest Economy: Dean missed transportation meetings to interview with a reporter from the Chinook Observer regarding a series on the forest economy in Western Washington (00:42:18.000–00:42:29.000).
  • Forestry Presentations: The Jefferson County Forestry presentations in Chimacum, led by Mallory, were deemed "awesome" (00:44:05.000). The initial session had 30 people, and the second session had about 80 people. Dean noted the County received "a lot of props for our leadership on that work" (00:44:05.000–00:44:31.000).
  • Timber Counties Caucus: Dean attended, noting discussion with Commissioner Status on the Northwest Plan and old growth policy process, which produced "fairly middle of the road" recommendations (00:43:16.000–00:43:44.000).

Public Comments

No public comment.

Supporting Materials Referenced

No supporting materials referenced.

Financials

Discussion noted pursuing regional emergency preparation funding opportunities (00:41:41.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; briefing item. Dean plans to set aside time with Willie (County Administrator) to "dig in" and work on collaboration/funding for regional emergency preparation (00:41:41.000).

Commissioner Briefing: Septage, Transit, and Regional Planning

Metadata

  • Time Range: 00:44:43.000–00:45:57.000
  • Agenda Item: Commissioner Briefing (Continued)
  • Categories: infrastructure, planning, transportation, partnerships

Topic Summary

Commissioner Dean completed her briefing, referencing involvement in several regional planning meetings, including the Hood Canal Coordinating Council (HCC), and partnerships involving the Transit Authority and the City for solid waste infrastructure.

Key Discussion Points

  • HCC Meeting: Dean attended the Straight ERN meeting at the Red Cedar Hall, describing it as "well attended and good" (00:45:06.000).
  • Septage Capacity: Dean had a meeting with Mark (presumably Public Works Director Reinders, given later context) and the City to discuss the need for expanding the facility at the transfer station where wastewater solids are placed (00:45:09.000–00:45:28.000). The plan relies on solid capital planning (00:45:09.000).
  • Quilcene Fair: Dean attended the fair, noting it was well-attended (00:45:28.000).

Public Comments

No public comment.

Supporting Materials Referenced

No supporting materials referenced, but the discussion related to Phase 4 Grinder Pump Design is generally related to the ongoing need for adequate wastewater infrastructure.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; briefing item. No next steps specified.

Workshop: Production Alliance (TPA) Strategic Plan Partnership

Metadata

  • Time Range: 00:45:57.000–01:19:39.000
  • Agenda Item: Workshop (9:45 AM)
  • Categories: planning, services, budgeting, economic vitality

Topic Summary

Mark McCauley welcomed Danny Milholland and Zachar (TPA) to present a proposal for TPA to help implement the County's Strategic Plan by executing and planning several community events, including the Connectivity Summit and the All County Picnic. The Commissioners generally supported the partnership, recognizing TPA’s unique ability to generate community energy and promote the County's visibility. The discussion focused on establishing funding for the core events and how to handle smaller events—either through an existing "community benefit fund" or by incorporating them into the TPA proposal.

Key Discussion Points

  • The Production Alliance (TPA) proposal aligns with the County's strategic goals and objectives, particularly Objective 6, focusing on community and civic engagement (00:47:35.000–00:49:05.000).
  • Core Events (Supported): Commissioners expressed strong enthusiasm for funding the Connectivity Summit (proposed as a 3-day event merging with the Job and Trades Fair) and the All County Picnic, recognizing these address "harder to hit parts" of the strategic plan like community building and resilience (00:55:22.000–00:56:36.000).
  • All County Picnic Expansion: The idea of using the picnic to host the "County Connections" meeting and rotating locations (Hoh, Chimicum, Port Townsend) was brainstormed as a way to engage more communities (00:56:36.000–00:57:05.000).
  • Smaller Events (Sponsorships): Commissioner Brotherton suggested the three smaller events (Farm Tour, Chautauqua, Field Day) should be funded through a broader, existing non-profit "Public benefit funding" process instead of direct funding to TPA, to allow others to apply (00:58:01.000–00:59:04.000).
  • Commissioner Dean's Funding Suggestion: Dean expressed strong support, suggesting full funding for the two core events, and then allocating $20,000 to sponsor the three other events, noting TPA brings "more energy than anything else in our community" (00:59:17.000–00:59:46.000).
  • 4th of July Discussion: Commissioner Eisenhour inquired about re-establishing a 4th of July event, citing a "real loss" for the community (01:01:23.000). TPA (Danny Milholland) detailed that the event was explicitly canceled following the murder of George Floyd after consulting with BIPOC community members, shifting focus to Field Day for a "summer kickoff" (01:02:25.000–01:03:36.000). TPA noted that the Port of Port Townsend is interested in making Airport Day a 4th of July celebration that could include a drone show (01:04:11.000–01:05:16.000, 01:08:59.000).
  • Connection Summit Format: Eisenhour voiced concern about the proposed 3-day length of the Connectivity Summit, worrying about the "consumption of energy required for participation" from County staff (01:11:50.000–01:12:40.000).
  • Funding Stability: Commissioner Eisenhour cautioned that the County is currently in a "fairly robust revenue position...which is not always the case" (01:15:10.000–01:15:25.000). McCauley confirmed the proposal will compete with others during the budget process (01:15:45.000). TPA volunteered to help track data related to the strategic plan (01:13:46.000).

Public Comments

No public comment.

Supporting Materials Referenced

  • Proposed Planning and Management Services by The Production Alliance: Draft budget details for the Connectivity Summit ($50,000) and All County Picnic ($30,000), and three additional event sponsorships ($5,000–$10,000 each). Total potential requested funds: $110,000.

Financials

  • Connectivity Summit: $50,000 (01:15:58.000).
  • All County Picnic: $30,000 (01:15:58.000).
  • Total cost of the full proposal (including all sponsorships) is approximately $110,000 (packet; 00:59:04.000).
  • Commissioner Dean proposed a $20,000 sponsorship for the three existing events (00:59:31.000).

Alternatives & Amendments

  • Alternative funding model proposed for three sponsored events (Farm Tour, Chautauqua, Field Day): use a separate "Public benefit funding" program instead of bundling them fully into this TPA contract (00:58:01.000).
  • Alternative 4th of July event proposed: partnership with Port of Port Townsend around Airport Day, potentially culminating in a drone show instead of fireworks (01:04:11.000, 01:08:59.000).

Outcome, Vote, and Next Steps

No action taken; workshop item. - TPA: Milholland will synthesize board feedback, reach out, and refine the proposal (01:17:30.000). - County Administrator: Proposal will compete later in the budget process (01:15:45.000).

Closed and Executive Sessions

Metadata

  • Time Range: 01:20:03.000–01:31:49.000
  • Agenda Item: Closed/Executive Sessions
  • Categories: personnel, legal

Topic Summary

The Board entered two back-to-back confidential sessions, one Closed Session regarding collective bargaining strategy, and one Executive Session regarding actual litigation. No public action was taken following either session.

Key Discussion Points

  • Closed Session (01:20:03.000–01:20:29.000): With County Administrator and HR Director, to discuss strategy for collective bargaining, professional negotiations, or grievance (pursuant to RCW 42.30.140(4)(b)). Duration: 15 minutes.
  • Executive Session (01:31:09.000–01:31:14.000): With County Administrator and the Civil Deputy Prosecuting Attorney, regarding actual litigation (pursuant to RCW 42.30.110(1)(i)). Duration: 29 minutes.

Public Comments

No public comment.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed during the recorded public portion.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken following either session. The Board recessed for lunch before commencing the Elected Official/Department Director Coordination Meeting. No next steps specified.

Commissioner JPC Briefing (Part II)

Metadata

  • Time Range: 01:18:43.000–01:31:09.000; 01:31:49.000–01:40:29.000
  • Agenda Item: Commissioner Briefing (Continued)
  • Categories: infrastructure, legal, transportation, social services

Topic Summary

Commissioner Eisenhour completed a shortened briefing (due to the time constraints of the confidential sessions). She reported progress on the Fairgrounds Executive Director search and her work on coordinating regional emergency preparedness and addressing conflicting ordinances regarding the Behavioral Health Advisory Committee.

Key Discussion Points

  • Fairgrounds Search: A search committee is making progress and has scheduled three interviews for the Fairgrounds Executive Director position after receiving many qualified applications (01:21:09.000–01:22:11.000).
  • Transit Authority: Eisenhower attended the Jefferson Transit Authority open house with consultants working on the Comprehensive Operational Analysis and Climate Action Plan (01:22:24.000). She noted attendance was low but praised the goal: "increase its service and decrease its carbon footprint" (01:23:41.000–01:24:05.000).
  • Hood Canal Coordinating Council (HCC): The Council is discussing increasing the service area for the mitigation program due to BPA redoing its power transmission lines (01:24:36.000–01:25:27.000). There is significant turnover on the HCC board, raising succession questions (01:25:27.000–01:25:54.000).
  • Behavioral Health Advisory Committee: Dean helped fix "disconnects" between conflicting ordinances regarding the membership of this committee (01:34:54.000–01:35:00.000).
  • Gateway Visitor Center Paving: Dean reported progress on paving and planning at the Gateway Visitor Center, requiring a formal agreement with the two North Olympic Peninsula transit agencies. Dean proposed a funding ratio of 40/20 but noted the transit agencies laughed at the idea (01:35:15.000–01:35:41.000). The overall site plan needs to accommodate a septic field, electric chargers, restrooms, and coffee (01:35:49.000–01:36:22.000).
  • Septage Capacity: The joint meeting with the City about expanding the septage facility yielded a path forward dependent on the outcome of solid capital planning (01:37:24.000–01:37:37.000).

Public Comments

No public comment.

Supporting Materials Referenced

  • The discussion regarding the HCC relates to Shoreline Master Program (01:25:04.000) and power transmission (01:24:39.000).

Financials

  • The paving of the Gateway Visitor Center requires a funding ratio agreement, with Dean jokingly proposing 40/20 (01:35:37.000–01:35:41.000).
  • Dean is working on a resolution regarding ways to cope with financial stress and emphasizing prioritizing wages (01:39:50.000–01:40:29.000).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

No action taken; briefing item. No next steps specified.

Annual Road Program, 6-Year TIP, and Bridge Condition Report Briefing (2025-2030)

Metadata

  • Time Range: 03:20:41.000–04:46:13.000
  • Agenda Item: Discussion (Transportation)
  • Categories: infrastructure, budgeting, natural resources, planning

Topic Summary

Public Works presented a legally-mandated review of the 6-Year Transportation Improvement Program (TIP), the 2025 Annual Road Program (ARP), and the Bridge Condition Report. Staff strongly warned that the Road Fund is in crisis, projecting a nearly $1 million deficit in 2025 due to rapidly increasing operational costs (labor, equipment, materials) far outpacing stagnant and limited revenues. They positioned the formation of a Transportation Benefit District (TBD) as the only immediate viable solution.

Key Discussion Points

  • Legal Mandates: Crab (County Road Administration Board) now requires the entire Annual Road Program (ARP) (including maintenance plan and equipment purchases) by the first Monday of October, alongside the Annual Construction Plan (03:22:22.000–03:23:42.000).
  • TIP Project Highlights: The proposed 6-Year TIP leverages $1.3 million of local funds to secure $45 million in other funds (a 20-to-1 ratio) (04:04:41.000, 04:07:03.000).
    • Quilcene Complete Streets: Final right-of-way secured. Project is currently short-funded (03:26:09.000–03:26:45.000).
    • Longest gravel-to-chip seal conversion in the 2025 ARP is Paradise Bay Road (1.3 miles up to the taper off of houses) (03:43:56.000–03:44:07.000). This conversion is a capital project (03:47:09.000).
    • Fish Projects: Many culvert replacements are planned, including the Little Quilcene River Bridge Replacement ($5.58 million) (03:30:05.000, packet). The Wilson River Bridge Replacement ($8 million) is also fully funded by FHWA (03:30:05.000).
    • Shoreline Erosion: Projects like Lords Lake Loop Road and Shine Road slide repairs will relocate the road away from eroding banks (03:28:49.000–03:29:10.000).
  • Bridge Condition: Two bridges are listed as structurally deficient (SD) and functionally obsolete (FO): Little Quilcene River Bridge and Yarr Bridge (04:12:06.000, packet).
  • Finances: Road Fund Crisis: The Road Fund shows a sharp "downward trend" (04:08:54.000). Expenditures are outpacing revenues; 2025 expenditures are predicted to exceed revenues by >$900,000 (04:38:30.000, 04:41:22.000).
    • Cost Drivers: Increased salaries and benefits ($642,000 in 2 years), fleet costs ($250,000 increase), and materials ($175,000 increase) total nearly $1.2 million in cost increases (04:39:16.000).
    • Revenue Limitations: Property tax is limited to a 1% increase plus new construction. Road Fund revenue has only achieved an average of 1.6% annual increase since 1998, compared to much higher inflation rates (04:09:12.000, 04:49:12.000). Motor Vehicle Fuel Tax revenue is essentially flat (04:40:38.000).
  • Service Reductions: Due to budget cuts, the chip seal program has already been cut in half, reducing coverage from 35 miles to 17 miles annually (recommended frequency is every 7–12 years; current average is 20 years) (04:31:51.000–04:32:18.000). Other cuts include reducing road striping (cost is $750 per stripe per mile) (04:52:37.000–04:53:05.000) and reducing snow/ice equipment replacement (05:07:14.000). The department has reduced staff by 18% since the early 2000s (04:52:07.000).
  • TBD Solution: The only "viable option to raise more revenue" is the formation of a Transportation Benefit District (TBD) (04:55:00.000).
    • Funding Options: A TBD could include: Council-manic $20 Vehicle License Fees (up to $50 after two 24-month periods) (04:57:58.000) and Council-manic 0.1% Sales Tax (which generates $600,000 in the unincorporated area) (04:58:22.000).
    • TBD Revenue Goal: The combination of $20 car tabs and 0.1% sales tax would close the $1 million gap (05:02:23.000).

Public Comments

  • - Tom Brotherton: Not opposed to forming the TBD, praising Monty Reinders and staff for maintaining an "outstanding set of roads" (05:14:34.000). He urged the Board to "rip the Bandaid off" and implement the revenues required all at once, rather than taking a gradual, drawn-out approach (05:15:31.000–05:15:42.000).

Supporting Materials Referenced

  • Annual Road Program, 6-Year TIP, and Bridge Condition Report Briefing (2025-2030): Detailed data on $47 million in anticipated projects, $1.02 million in equipment replacement, and funding gaps.
  • Road Fund Status and Transportation Benefit Districts (TBD) Workshop: Confirmed the Road Fund crisis, $1M + deficit expected in 2025, and proposed TBD as primary fix.
  • Bridge Condition Report: Notes two Structurally Deficient (SD) bridges: Little Quilcene River Bridge, Yarr Bridge.

Financials

  • 2025 Projected Deficit: $900,000 to $1.2 million.
  • TBD Revenue Potential: $20 car tab (approx $500,000/year); 0.1% sales tax (approx $600,000/year). (04:58:01.000–04:58:22.000).
  • Road Levy Property Tax: 66% of major road funding sources (04:45:55.000).
  • Current chip seal cost: 5 to 8 times cheaper than paving (04:31:51.000).

Alternatives & Amendments

  • Implied alternative: Significant cuts to the road maintenance program, leading to further road deterioration and higher future costs (05:07:18.000).
  • Commissioner Brotherton suggested beginning with only the $20 car tab and delaying the 0.1% sales tax (05:04:30.000).

Outcome, Vote, and Next Steps

Decision: Motion was made and seconded to set up a hearing to consider the development of the Transportation Benefit District (TBD) in unincorporated Jefferson County (05:13:46.000–05:13:58.000). Vote: Unanimous (Ayes: Dean, Brotherton, Eisenhour). Next Steps: Staff will work with the Prosecuting Attorney’s Office on a new resolution to formally establish the TBD (05:17:35.000).

Water Utility Coordinating Committee (WUCC) Appointment

Metadata

  • Time Range: 05:19:05.000–05:42:11.000
  • Agenda Item: Appointment (Water Utility)
  • Categories: infrastructure, planning, public safety

Topic Summary

Brent Butler (Chief Strategy Officer) provided a concise history of the Coordinated Water System Plan (CWSP) and the Water Utility Coordinating Committee (WUCC) creation, noting that the plan update is necessary due to the 1980s determination of a "critical water supply problem" and the current CWSP being last updated in 1997. The Board proceeded to appoint Jim Chase to the committee and appointed an alternate for Commissioner Brotherton.

Key Discussion Points

  • CWSP History: The plan is mandatory due to a 1980s determination of a "critical water supply problem" in the county (05:21:42.000–05:22:23.000). The last formal action was in 1997 (05:26:16.000).
  • Need for Update: Coordination is lacking, specifically regarding interties (backup supply connections), which are critical for sufficient fire flow/pressure in the system, especially with increased wildfire risks due to climate change (05:23:36.000–05:27:16.000).
  • WUCC Structure: Requires a minimum of four members; the Board previously downsized and established a new, smaller WUCC body after concerns about the reliability of old members (05:29:33.000).
  • RFP Issue: Staff is concerned that no inquiries were made during the question period for the CWSP update RFP. Chief Strategy Officer Butler noted he was unable to get a list of relevant emails from the Municipal Research Service Center (MSRC) to send a direct email, a step he believes prevents re-advertising (05:35:18.000–05:36:34.000).
  • Funding: Updating the CWSP is costly. Potential funding is a "hodgepodge" from: PUD contributions (as the largest non-city provider), County General Funds, and a $125,000 grant from the climate planning grant (05:38:20.000–05:39:18.000). The Board previously signaled they are not interested in funding via a taxing district (05:39:18.000).
  • Appointments: Staff recommended appointing James Chase (Basalt Beach Water Association, a Group B system) to Position 7 and appointing an alternate for Commissioner Brotherton (Position 1) (05:40:06.000–05:41:23.000).

Public Comments

No public comment.

Supporting Materials Referenced

  • Water Utility Coordinating Committee (WUCC) Appointment: Identifies Jim Chase as representing Basalt Beach Water Association (Group B water purveyor).

Financials

  • The CWSP update will cost more than the comprehensive plan budget has appropriated (05:37:23.000).
  • PUD Contribution: Expected (05:38:20.000).
  • Climate Planning Grant Use: $125,000 to cover cost (05:39:00.000).
  • Taxing District: The Board has indicated they do not wish to use this pathway (05:39:18.000).

Alternatives & Amendments

  • Butler noted he is advertising for the Group A position due to the large size of interested party Neil Lamka’s system (Position 73) (05:40:44.000–05:41:15.000).

Outcome, Vote, and Next Steps

Decision: Motion was made and seconded to appoint Jim Chase to Position 7 on WUCC and appoint Commissioner Eisenhour as the alternate for Commissioner Brotherton (Position 1) (05:41:23.000–05:41:39.000). Vote: Unanimous (Ayes: Dean, Brotherton, Eisenhour).

Tourism Strategy and Destination Marketing Priorities Memo

Metadata

  • Time Range: 05:42:15.000–06:01:37.000
  • Agenda Item: Memo (Tourism Strategy)
  • Categories: planning, economic vitality, technology

Topic Summary

Commissioner Brotherton presented a non-actionable memo (the first one presented was withdrawn) proposing a set of tourism priorities for the Lodging Tax Advisory Committee (LTAC) to consider during its 2025 proposal review. The memo focused on prioritizing the TCC's role in coordinating tourism infrastructure, developing the new Visitor Information System (VIS), and encouraging digital marketing over printed materials after the first proposal to designate a specific marketing organization was withdrawn.

Key Discussion Points

  • Brotherton withdrew the first draft memo which proposed immediately designating the North Hood Canal Chamber of Commerce as the Destination Marketing Organization (DMO) (05:54:32.000–05:57:37.000).
  • The revised memo sets priorities for the LTAC (05:59:43.000).
  • Core Priority: Focus LTAC dollars on Destination Development (infrastructure) and the Visitor Information Services system (VIS) (05:59:43.000).
  • Digital Preference: Commissioners discussed revising the language to "encourage use of digital media over printed material, where practical," instead of banning printed materials outright (05:58:08.000–05:59:07.000). This acknowledges that people (like those asked at the Gateway Visitor Center) who are "not tech savvy like maps" (05:58:08.000).
  • North Hood Canal Chamber Context: Brotherton stated the chamber is eager to "level up" and run the new VIS model, noting they currently run two of the three East County VICs (05:47:12.000, 05:50:26.000). The potential cost for the Chamber's proposal (including the VIS system) was estimated at $\sim$220,000 (05:50:38.000).

Public Comments

  • - Jessica Homen: Welcomed to comment, but stated she had no comment specific to the motion (06:01:15.000).

Supporting Materials Referenced

A discussion point included the vision for the Gateway Visitor Center incorporating high-tech digital service centers (05:45:06.000–05:45:24.000).

Financials

  • The discussion focused on directing the use of Lodging Tax funds and acknowledged the potential cost of the VIS system (05:57:03.000). The North Hood Canal Chamber proposal was last estimated at $220,000 (05:50:38.000).

Alternatives & Amendments

  • Language was amended from prohibiting printed materials to encouraging digital media over printed materials, "where practical" (05:58:38.000–05:59:07.000).

Outcome, Vote, and Next Steps

Decision: Motion was made and seconded to send the priorities memo (as amended) to the Jefferson County Lodging Tax Advisory Committee (LTAC) for their use in evaluating 2025 proposals (05:59:35.000). Vote: Unanimous (Ayes: Dean, Brotherton, Eisenhour). Next Steps: Staff: Send the amended memo to LTAC (05:59:35.000).

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