PACKET: Commissioners Meeting at Mon, Sep 16, 09:00 AM

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Sheriff's Office Overwatch System Contract

Topic Summary

The Jefferson County Sheriff’s Office (JCSO) seeks approval for a three-year sole-source contract with 4Sight Labs for its Overwatch system. This system uses ruggedized biosensors worn by individuals in custody to monitor vital signs continuously, enhancing safety and potentially helping prevent lethal events. The system covers individuals from arrest through detention and is intended to streamline operations and improve officer and inmate safety.

Key Points

  • The Overwatch system uses biosensors, mobile apps, and analytics dashboards to monitor critical vital signs (heart rate, oxygen saturation, skin temperature) of detainees and inmates.
  • The monitoring system is continuous, covering the individual from the point of arrest through transport, processing, and detention.
  • Real-time notifications are sent to designated personnel when biometric readings indicate a potential wellness concern, intended to enable timely intervention.
  • The product is claimed by the vendor (4Sight Labs) to be a sole-source solution, uniquely filling a gap in correctional wellness by integrating biometric sensors, wireless connectivity, and cloud analytics.
  • The Sheriff’s Office is seeking approval to procure the equipment and service contract under a Sole-Source process.
  • The County must provide several infrastructure components for implementation, including secure mounts for iPad monitors, necessary power outlets, firewall policies, an extract of JMS inmate data transfer, and designated staff for training (train-the-trainer model).
  • The term of the Master Services Agreement (MSA) is three years, with the potential to automatically renew for an additional two years.

Financials

  • Total cost for the first year (hardware + service): $24,394.22
  • One-time hardware/service subtotal: $9,956.72
  • Annual Service Fees (Year 1): $14,437.50
  • Annual service cost starting in Year 2: $14,437.50
  • Total contract expenditure amount listed on the Contract Review Form (for 3 years): $53,269.22
  • Funding/Reimbursement: The initial cost and first-year service ($24,394.22) is stated to be fully reimbursable from the Washington Counties Risk Pool.
  • Specific item costs included in the $24,394.22 total:
    • 7 Overwatch Sensors: $5,250.00
    • 1 18-Sensor Charging Dock: $595.00
    • 7 Reusable Locking-Wrist Bands: $612.50
    • 3 Reusable Locking-Wrist Band Keys: $76.50
    • 1 Ultra Long-Range Wireless Gateway: $950.00
    • 1 Sensor Provisioning Smart Device: $957.00
    • Remote Training Session (4hrs): $500.00
    • Remote Router Configuration & Range Testing Assistance (4hrs): $1,000.00
    • Ultra Long-Range Wireless Service (7 sensors @ $187.50/year): $1,312.50/year (for 3 years)
    • Overwatch Licensing and Cloud Services (7 sensors @ $1,875.00/year): $13,125.00/year (for 3 years)
    • Standard Shipping: $15.72

Alternatives

  • None specified. The vendor claims the OverWatch™ solution is a sole-source product with unique capabilities.

Community Input

  • None present (This is a consent agenda item presentation/internal vendor contract packet item).

Timeline

  • September 3, 2024: Department certified compliance/debarment checks (Steps 1 & 2 endorsement date)
  • September 5, 2024: Risk Management and Prosecuting Attorney electronically approved the contract form (Steps 3 & 4 endorsement date)
  • September 16, 2024: Proposed Agenda Date for BOCC approval

Next Steps

The Board is recommended to approve the contract: 4Sight Labs – Overwatch – Equipment Procurement and Service Contract.

Sources

  • David Fortino - JCSO, Chief of Corrections
  • Andy Pernsteiner - JCSO, Undersheriff
  • John DeFalco - CEO, 4Sight Labs
  • Mark McCauley - County Administrator
  • Washington Counties Risk Pool (funding source)

Behavioral Health 1/10th of 1% Funding Requests (2025-2026)

Topic Summary

The Board of County Commissioners is asked to affirm the recommendations made by the Behavioral Health Advisory Committee (BHAC) regarding the allocation of 1/10th of 1% sales tax funding for Behavioral Health services for the years 2025 and 2026. The BHAC RFP Panel reviewed proposals and recommends funding 23 projects/categories, fully allocating the available $990,000 per year.

Key Points

  • The BHAC RFP Panel met from September 4-6, 2024, to review proposals (RFPs) for Behavioral Health services funding.
  • The full BHAC Committee endorsed the funding recommendations on September 10, 2024.
  • Total available funding for distribution is $990,000 per year for both 2025 and 2026.
  • The total amount requested by vendors across both years was $1,717,349.80 (2025) and $1,851,478.30 (2026), exceeding the available award amount. The total RFP requests listed are also significantly higher than the 2024 Award total of $1,125,790.08.
  • The funding process includes administrative costs (Admin./Billing: $29,317 in both 2025/2026; Contracts Management: $24,452 in both 2025/2026) and funding for a Baseline Study, Community Assessment & Evaluation ($26,500 in both 2025/2026).
  • Vendor Gateway to Freedom BIR - PT Police/MH Navigator requested $102,850 in both 2025 and 2026 but received an award amount of $0 for both years.
  • Vendor Discovery Behavioral Healthcare/OlyCAP - Housing requested $108,000 in both 2025 and 2026 but received an award amount of $0 for both years.
  • OESD - MH Svcs received the largest award in 2025 ($191,260.00) and the second largest in 2026 ($154,300.41).
  • Combined Therapeutic Court received a consistent award of $200,000.00 for both 2025 and 2026, the single largest allocation.

Financials

  • Total Available Funding (per year): $990,000.00
  • Total Recommended Award (2025): $990,000.00
  • Total Recommended Award (2026): $990,000.00
  • Key Vendor Allocations (2025 / 2026):
    • Combined Therapeutic Court: $200,000.00 / $200,000.00
    • OESD - MH Svcs: $191,260.00 / $154,300.41
    • Jumping Mouse - Port Townsend: $107,535.55 / $118,929.43
    • Dove House - Recovery Café: $81,281.26 / $90,045.78
    • Public Health - Nurse Family Partnership: $58,070.24 / $64,331.92
  • Unfunded Requests (2025 / 2026):
    • Gateway to Freedom BIR - PT Police/MH Navigator: $0.00 / $0.00 (Requested $102,850.00 / $102,850.00)
    • Discovery Behavioral Healthcare/OlyCAP - Housing: $0.00 / $0.00 (Requested $108,000.00 / $108,000.00)

Alternatives

  • None specified. The table shows the BHAC RFP Panel's recommended award amounts as opposed to the full amounts requested.

Community Input

  • None present.

Timeline

  • September 4-6, 2024: BHAC RFP Panel met to review RFPs and interview vendors.
  • September 10, 2024: Full BHAC Committee shared and discussed recommendations.
  • September 16, 2024: Proposed Board action date to affirm recommendations.
  • July 1, 2025 through June 30, 2026: Service period covered by 2025 funding request.

Next Steps

The Board is asked to take action to affirm the recommended 2025 and 2026 (Fund 131) expenditures.

Sources

  • Anna McEnery - DD/BH Coordinator
  • Behavioral Health Advisory Committee (BHAC) RFP Panel
  • Mark McCauley - County Administrator

Amending Open Space Tax Program Resolution (Removal of Hearing Examiner Requirement)

Topic Summary

The Board of County Commissioners (BoCC) is requested to approve a resolution amending Resolution No. 82-91, which governs the Jefferson County Open Space Tax Program. The amendment removes the requirement for the Hearing Examiner to hold a public hearing and provide a recommendation on open space tax applications, deeming this step unnecessary and burdensome. The final legislative decision to approve or deny applications will remain with the BoCC after a required public hearing.

Key Points

  • The current Open Space Tax Program (Resolution No. 82-91) requires a Hearing Examiner recommendation for application approval or denial.
  • The state law (RCW 84.34) does not mandate the Hearing Examiner recommendation.
  • The decision to approve or deny the application is a final legislative action that lies solely with the Board of County Commissioners after a public hearing (per RCW 84.34).
  • The Hearing Examiner's role in this process is currently limited to a recommendation based on staff and Assessor testimony, and is not an appealable decision.
  • Removing the requirement aligns with the 2017 Regulatory Reform program (Resolution No. 17-19) goal of streamlining permit review procedures.
  • The amendment is expected to reduce application processing time and provide significant savings to the applicant.
  • The final amended resolution requires that the Planning Department set a date for a public hearing and provide notice. The BoCC will take final legislative action upon receiving the recommendation of the County Assessor and the director of the Department of Community Development (DCD).

Financials

  • Cost Saving: Removal of this requirement will eliminate the Hearing Examiner fee, which is currently $1,363.36, resulting in significant savings for the applicant.
  • The request has no new funding requirements beyond staff time.

Alternatives

  • None specified.

Community Input

  • None present (Internal process change regarding the handling of applications).

Timeline

  • August 5, 2024: BoCC heard a presentation from DCD on the request to amend the resolution.
  • September 16, 2024: Proposed Agenda Date for BoCC to approve and sign the corrected resolution.

Next Steps

The Board of Commissioners is recommended to approve and sign the resolution amending Sections I, III, and IV of Resolution No. 82-91.

Sources

  • Josh Peters - DCD Director
  • David Wayne Johnson - Associate Planner DCD
  • Mark McCauley - County Administrator
  • RCW 84.34, RCW 84.34.037
  • Resolution No. 82-91 (Jefferson County Open Space Tax Program)
  • Resolution No. 17-19 (Regulatory Reform Program)

Port Townsend Paper Company LEPC Appointment

Topic Summary

The Board of County Commissioners is requested to approve the appointment of Shannon Daugherty, representing the Port Townsend Paper Company, to the Local Emergency Planning Committee (LEPC) for a two-year term.

Key Points

  • An application was received for the open position on the Local Emergency Planning Committee (LEPC) after advertising.
  • Shannon Daugherty applied to represent the Port Townsend Paper Company.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July, 2024: Application received.
  • September 16, 2024: Proposed start date of the two-year term.
  • September 16, 2026: Expiration date of the term.

Next Steps

Approve the letter for the appointment of Shannon Daugherty to the Local Emergency Planning Committee.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Tourism Coordinating Council Resignation

Topic Summary

The Board of County Commissioners is requested to formally accept the resignation of Crystie Kisler from the Tourism Coordinating Council (TCC), effective September 10, 2024. Ms. Kisler represented the Port Hadlock/Tri-Area/Discovery Bay area.

Key Points

  • Crystie Kisler resigned via letter on September 10, 2024.
  • She represented Port Hadlock/Tri-Area/Discovery Bay on the TCC.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • September 10, 2024: Effective date of resignation.
  • September 16, 2024: Proposed agenda date for acceptance.

Next Steps

Accept the resignation and sign a thank you letter for her service.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Behavioral Health Advisory Committee Resignation

Topic Summary

The Board of County Commissioners is requested to formally accept the resignation of Amanda Grace from the Behavioral Health Advisory Committee (BHAC), effective September 10, 2024. Ms. Grace represented the Board of Health.

Key Points

  • Amanda Grace submitted her letter of resignation from the BHAC on September 10, 2024.
  • She served as the Board of Health representative.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • September 10, 2024: Effective date of resignation.
  • September 16, 2024: Proposed agenda date for acceptance.

Next Steps

Accept the resignation and sign a thank you letter for her service.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Solid Waste Advisory Committee Reappointment (Stephen Chappuis)

Topic Summary

The Board of County Commissioners is requested to approve the reappointment of Stephen Chappuis to the Solid Waste Advisory Committee (SWAC) to serve as the District #2 Citizen Representative for a new two-year term.

Key Points

  • Stephen Chappuis's term as District #2 Citizen Representative on the SWAC expired on October 12, 2023.
  • He submitted a request to continue serving on the committee.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • October 12, 2023: Previous term expired.
  • September 16, 2024: Proposed start date of the new term.
  • September 16, 2026: Expiration date of the new two-year term.

Next Steps

Approve the reappointment of Stephen Chappuis for a two-year term expiring September 16, 2026.

Sources

  • Stephen Chappuis - Committee member/applicant
  • Wendy Housekeeper - Executive Assistant
  • SWAC members and County staff (recommendation source)
  • Mark McCauley - County Administrator

Workshop on Special Assessment Fees via Property Tax System

Topic Summary

The County Assessor will provide a workshop update to the Board of County Commissioners on the processing and billing of seven distinct benefit assessment fees collected annually through the property tax statements. The briefing is intended to inform the BoCC about the current practices and potentially identify areas for future updates to the underlying ordinances.

Key Points

  • The workshop focuses on the ongoing processing of seven benefit assessment fees tied to property records and billed via annual property tax statements.
  • The seven fees currently handled through the system are: Clean Water (EH), On Site Septic (EH), Noxious Weed (Noxious Weed Control Board), Conservation District, Port Ludlow Drainage District, Fire Protection Assessment (State DNR), and Landowners Contingency Assessment (State DNR).
  • The discussion includes suggestions for future amendments to current assessment ordinances.
  • Clean Water Fee Exemptions: Currently exempt are South County (SC), West End, Port Townsend Sewer, and Port Ludlow Sewer. The fee is set by Ord 11-1124-14 and is adjusted by CPI.
  • On Site Septic Fee: Set by Ord 05-1103-16 and adjusted by CPI. The rate for 2023 for 2024 taxes is $42.00 per septic system.
  • Noxious Weed Fee Exemptions: Currently exempts South County (SC). The fee is set by Ord 07-1109-15.
  • Auditing: The Assessor conducts audits, listing parcels to be added or removed from the assessment lists. Reasons for removal include "Exc Inactive Parcel" and "Exc Senior Exempt."
  • WSDOT Assessment: The State of Washington-DOT has its Noxious Weed Assessment parcels aggregated to PID 275960, with an assessment totaling $875.84 (includes $791.04 for road miles and $84.80 for facilities/other parcels).

Financials

  • Current Assessment Rate Examples (2023 for 2024 Taxes):
    • Clean Water District (cwd_parcel_rate): $25.00
    • On Site Septic (oss_perseptic_rate): $42.00
    • Noxious Weed Assessment (nwa_nonforestparcel_rate): $4.00 plus $0.30/non-forest acre
    • JC Conservation District (jccd_resparcel_rate): $5.00 plus $0.10/residential acre
    • DNR Forest Fire Protection Assmt (fppa_perparcel_rate): $17.00 plus $0.27/acre over 50 acres
  • No fiscal impact through the discussion itself.

Alternatives

  • Proposals for future consideration:
    1. Amending the Clean Water Ordinance to exempt Port Hadlock Sewer hookups.
    2. Amending the Noxious Weed Ordinance to allow a CPI (Consumer Price Index) adjustment.

Community Input

  • None present (This is an internal staff workshop/briefing session).

Timeline

  • September 16, 2024, 9:45 a.m.: Scheduled workshop time.

Next Steps

The Board is asked to consider future amendments to the Clean Water and Noxious Weed Ordinances. Action today is primarily informational.

Sources

  • Jeff Chapman - County Assessor
  • Mark McCauley - County Administrator
  • Ordinance 11-1124-14 (Clean Water fees)
  • Ordinance 05-1103-16 (On Site Septic fees)
  • Ordinance 07-1109-15 (Noxious Weed fees)
  • Resolution 60-18 (Conservation District fees)
  • RCW 76.04.610 (Fire Protection Assessment)
  • RCW 76.04.630 (Landowners Contingency Assessment)

Supplemental Agreement: Landfill Post-Closure Care Termination Support

Topic Summary

Jefferson County Public Works seeks approval for Supplemental Agreement No. 2 with Aspect Consulting to conduct additional statistical groundwater analysis. This work was requested by the Washington State Department of Ecology and is necessary to support Public Works' objective of terminating the post-closure care requirements for the closed landfill. The agreement adds $26,692.00 to the consultant's contract amount.

Key Points

  • The original agreement (PW-2019-060) with Aspect Consulting, executed August 5, 2019, provided for groundwater quality reports and technical assistance related to the closed landfill and septage lagoon.
  • The Washington State Department of Ecology requested further statistical analysis of groundwater quality data to establish background concentrations for total manganese and arsenic.
  • This additional statistical analysis and the subsequent technical memorandum are required to fulfill Ecology's request and pursue the termination of landfill post-closure care monitoring.
  • The analysis and resultant Functional Stability Report are expected to support the conclusion that ending post-closure activities would be protective of human health and the environment by demonstrating functional stability regarding settlement, landfill gas, leachate, and groundwater protection (WAC 173-304 guidance).
  • This is the second supplemental amendment to the original 2019 agreement.

Financials

  • Amount of Supplemental Agreement No. 2: $26,692.00
  • New Maximum Amount Payable (Total Contract Budget): $177,883.00 (increased from $151,191.00 after Supplemental Agreement 1)
  • Funding Source (Revenue): 343.000.010.000
  • Funding Source (Expenditure): 401.000.010.010/537.00.41
  • Total cost for the Functional Stability Report to End Post Closure Activities task is now budgeted at $42,734 (Original was $14,085 + Supp 1 was $16,042 + Supp 2 is $26,692).
  • Public Works considers the $26,692.00 fee reasonable and aligned with the revised scope.

Alternatives

  • None specified, as the work is required by the Department of Ecology to achieve termination goals.

Community Input

  • None specified.

Timeline

  • August 5, 2019: Original Agreement (PW-2019-060) executed.
  • May 19, 2023: Supplemental Agreement 1 executed.
  • September 5, 2024: Supplemental Agreement 2 contract signature date by Consultant.
  • December 31, 2024: Estimated Project Completion date for the overall contract term.
  • Within six (6) calendar months from the execution date of Supplemental Agreement 2: Time allowed for completion of the new work scope.

Next Steps

Public Works recommends executing Supplemental Agreement No. 2 with Aspect Consulting.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Al Cairns - Public Works Contact
  • Peter Bannister, P.E. - Aspect Consulting
  • Washington State Department of Ecology (Ecology)
  • Jefferson County Public Health
  • WAC 173-304 (Landfill regulations)

Topic Summary

The Board of County Commissioners unanimously approved a lengthy consent agenda on September 9, 2024, including several agreements for Public Works projects, contracts for behavioral and mental health services, and authorization for a large increase in Public Health's consolidated state contracts.

Key Points

  • Public Works Infrastructure Contracts:
    • Fish Barrier Culverts: An agreement for the design of the Center Road MP 3.23 Fish Barrier Culverts Replacement with the Washington Recreation and Conservation Office was approved.
    • Port Hadlock UGA Sewer: An agreement for Phase 4-Stage 1 On-Site Grinder Pump Installation for the Port Hadlock UGA was approved with Strider Construction Co., Inc.
  • Mental and Behavioral Health Services (Public Health):
    • Multiple agreements/amendments were approved for School-Based Mental Health Services with Jessica Garcia, Andrea Knutson (Sun Path Healing, LLC), Cynthia Langston, LLC, and Jefferson Healthcare Hospital, totaling $139,838 in new funding ($22,200, $22,200, $22,200, and $73,438, respectively).
    • An agreement for Program Development for the School to Work Program was approved with DSHS/Division of Vocational Rehabilitation (DVR) on a fee-for-service basis.
  • State Funding/Data Agreements:
    • Agreement Amendment No. 21 resulted in an additional consolidated contract amount of $1,258,189 for Public Health, bringing the total contract value to $10,674,468 with the State of Washington Department of Health.
    • Amendment No. 4 with VillageReach for Data Modernization increased funds by $18,195, not to exceed $152,022.79.
    • Amendment No. 1 with the WA State Department of Health relating to the Opioid Dashboard was approved (No cost).
  • Other Approvals:
    • A resolution declaring certain personal property as surplus and authorizing trade-in (Resolution No. 49-0909-24R) was approved.
    • An agreement regarding Sensitive Fish and Wildlife Information was approved with the Washington Department of Fish and Wildlife (No fiscal amount).
    • An Assignment of Agreement for Professional Services (Maul Foster & Alongi - MFA) relating to a Notice of Sale/Transfer was approved (No fiscal impact).
    • Jill Silver was reappointed to the North Pacific Coast Marine Resource Committee.

Financials

  • Gross Warrants Payable (Payroll): $2,481,013.69 (Dated September 5, 2024)
  • Center Road Fish Barrier Design: $250,750 (Agreement with Washington Recreation and Conservation Office)
  • Port Hadlock Grinder Pump Installation: $2,589,588.87 (Agreement with Strider Construction Co., Inc.)
  • Public Health Consolidated Contracts (Amendment No. 21): Additional $1,258,189 (New total: $10,674,468)
  • VillageReach Data Modernization (Amendment No. 4): Additional $18,195 (New maximum: $152,022.79)
  • Mental Health Services Funding (Amendments): Total of $139,838 approved across four contracts.

Alternatives

  • None specified/adopted.

Community Input

  • Four public comments were received and addressed by the Commissioners and Sheriff Joe Nole. The content of those comments was not detailed.

Timeline

  • September 5, 2024: Payroll Warrants dated.
  • September 9, 2024: Regular Meeting date where consent agenda items were approved.

Next Steps

The agreements and amendments are approved for execution and implementation.

Sources

  • Sheriff Joe Nole
  • Chief Manly
  • Washington Recreation and Conservation Office
  • Strider Construction Co., Inc.
  • Washington Department of Fish and Wildlife
  • DSHS; Division of Vocational Rehabilitation (DVR)
  • Jessica Garcia, Andrea Knutson (Sun Path Healing, LLC), Cynthia Langston, LLC, Jefferson Healthcare Hospital (Mental Health Providers)
  • Washington State Department of Health
  • VillageReach
  • Maul Foster & Alongi (MFA)

Topic Summary

The Board of County Commissioners reviewed and approved most of a large consent agenda, approving multiple contracts for infrastructure, technology, and emergency services. Five agreements related to Cascade Community Connections were initially held for discussion but later approved after consultation with Public Health staff.

Key Points

  • Infrastructure and Services:
    • Agreement with Bruch & Bruch Construction Inc. for the supply of Bituminous Surface Treatment (Consent 1).
    • Agreement with Little River Enterprises for Permit Database Administration (Consent 4).
    • Amendment No. 1 with BHC Consultants LLC for On-all Plan Review and Inspection Services (Consent 5).
  • Emergency and Health Services:
    • Agreement with the National Association of City and County Health Officials for Medical Reserve Corps Support (Consent 2).
    • Agreement with the Washington State Department of Agriculture for Emergency Food Response (Consent 3).
    • Amendment No. 1 with Wise for Training and Consulting for Staff Supporting those with Developmental Disabilities (Consent 6).
  • Cascade Community Connections (CCC) Contracts (Approved after discussion): The five agreements involved various amendments and changes to funding for developmental disability services.
    • Amendment 2 (Group Employment): Additional revenue of $60,000 for a total of $123,022.44.
    • Amendment 2 (Individual Supported Employment): Decrease of $55,368.40 for a total of $392,338.60.
    • Amendment 2 (Community Inclusion/Outcome Payments): Additional $10,754 for a total of $296,230.45.
    • Amendment 3 (Individual Supported Employment): Additional $409,000 for a total of $801,338.60.
    • Amendment 3 (Community Inclusion/PASRR): Additional $238,476 for a total of $534,706.45.
  • RFPs Authorized:
    • Authorization for an RFP for Homeless Housing and Affordable Housing funds (Fund 148: $1,400,000 max; Fund 149: $165,000 max).
    • Authorization for an RFP for Lodging Tax Fund up to $900,000.
    • An Electronic Funds Transfer (EFT) Policy was approved.

Financials

  • Bituminous Surface Treatment: $555,067.00
  • Medical Reserve Corps: $10,000.00
  • Emergency Food Response: $11,683.84
  • Permit Database Administration: $15,000.00
  • On-all Plan Review/Inspection: Additional $30,000.00
  • Staff Training/Consulting (Wise): Additional $22,000.00 (New total: $33,999.29)
  • Cascade Community Connections (Net Change): The sum of the five CCC amendments results in a net additional expenditure/revenue authorization of $662,861.60.
  • Housing RFP Max Authorization: $1,565,000 total (F148: $1.4M; F149: $165K)
  • Lodging Tax RFP Max Authorization: $900,000

Alternatives

  • The five Cascade Community Connections contracts (Items 7-11) were temporarily removed from the consent agenda and discussed separately before being approved.

Community Input

  • Two public comments were received during the initial Public Comment Period.
  • No public comments were received on the Olympic Peninsula Eat Local Month proclamation.

Timeline

  • September 3, 2024: Regular Meeting date where consent agenda items were approved (except 7-11).
  • September 3, 2024 (later in meeting): Cascade Community Connections contracts (7-11) were approved.

Next Steps

Staff will proceed with executing the approved agreements and issuing the authorized RFPs for housing and lodging tax funds.

Sources

  • Bruch & Bruch Construction Inc.
  • National Association of City and County Health Officials
  • Washington State Department of Agriculture
  • Little River Enterprises
  • BHC Consultants LLC
  • Wise
  • Cascade Community Connections
  • Public Health Director Apple Martine
  • DD/BH Coordinator Anna McEnery
  • Fire Marshal Phil Cecere
  • Dr. Allison Berry (Public Health Officer)
  • Willie Bence (Emergency Management Director)
  • Greg Brotherton, Kate Dean, Heidi Eisenhour (Commissioners)

Work Realignment and Tourism Promotion Discussion

Topic Summary

The Commissioners held a workshop and discussion on realigning Lodging Tax Advisory Committee (LTAC) resources, including a proposal by Commissioner Brotherton to potentially add a 0.5 FTE position to align tourism efforts and to improve tourism promotion in the Hood Canal area. The Board ultimately voted to send an edited memo outlining these concepts to the Tourism Coordinating Council (TCC).

Key Points

  • Commissioner Brotherton proposed adding a 0.5 FTE position to the county staff specifically to support alignment of tourism activities.
  • Commissioner Brotherton identified a need to post signage and add electricity to the Hood Canal side of the 104/SR19 roundabout for tourism promotion.
  • The discussion followed Commissioner Brotherton's work on the Aquatic Healthier Together Task Force (HTTF), LTAC review, and his service on the Tourism Coordinating Council (TCC).
  • Commissioner Brotherton initially moved to sign the proposed memo to present to the TCC but later rescinded the motion.
  • The Commissioners subsequently voted to send an edited version of the memo to the TCC.

Financials

  • The proposal includes the potential expense of funding a 0.5 FTE position (cost not specified).
  • Implies potential future costs for new signage and electricity installation at the 104/SR19 roundabout for tourism.

Alternatives

  • The initial motion by Commissioner Brotherton was to sign the memo; this was rescinded. The alternative adopted was sending the edited memo to the TCC.

Community Input

  • Two public comments were received during the public comment period opened specifically for this discussion item. The content of the comments was not detailed.

Timeline

  • September 9, 2024: Workshop held; memo approval vote occurred.
  • Tuesday, September 12, 2024: Proposed date for presenting the memo to the TCC meeting.

Next Steps

The next step is sending the edited memo to the Tourism Coordinating Council (TCC) for their review/consideration.

Sources

  • Commissioner Brotherton (originator of proposal)
  • Tourism Coordinating Council (TCC) (recipient of memo)
  • Aquatic Healthier Together Task Force (HTTF)
  • Lodging Tax Advisory Committee (LTAC)

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