PACKET: Commissioners Meeting at Mon, Aug 19, 09:00 AM

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Request to Open Portion of W. Foster St. Right-of-Way

Topic Summary

The Board is considering a resolution to allow property owner Heather Graham to open approximately 350 feet of the platted W. Foster St. right-of-way (ROW) to provide access to her parcel. The road constructed must adhere to minimum structural standards outlined in the County Engineer's report for a privately maintained road and will not be maintained by the County. The applicant must sign a "No Protest Agreement" regarding future assessment for road improvements.

Key Points

  • The applicant, Heather Graham, seeks permission to open a 350-foot segment of platted W. Foster St. ROW for access to parcel #994200023.
  • The open segment starts at mile post 0.40, the end of the county-maintained section of W. Foster St., and runs westerly.
  • The platted ROW continues approximately 450 feet beyond the applicant’s property, potentially accessing 10 to 12 additional lots.
  • The road is not proposed to be a County Road and will remain a privately maintained facility, meaning the County will not be responsible for construction or maintenance.
  • In lieu of construction to full public road standards, the applicant must sign a Road and Stormwater Maintenance and No Protest Agreement.
  • The "No Protest Agreement" waives the right to protest the future formation of a pro-rata cost-sharing arrangement, such as a Road Improvement District (RID), if the road is included in an improvement area. The term of the "No Protest Agreement" is ten (10) years.
  • The County Engineer recommends approval, provided standards in the August 5, 2024 report are followed.
  • The minimum structural standard for the privately-maintained road includes: 2 inches of compacted crushed surfacing top course, over a minimum of 4 inches crushed surfacing base course, over 6 inches of compacted gravel base.
  • A Stormwater Management Permit is not required because the construction will result in less than 7,000 square feet of new land-disturbing activity (excluding existing driveways) and does not involve critical areas, provided the disturbed area is stabilized with gravel or grass seeding (per DCD Planning).

Financials

  • Cost to County: None specified for maintenance or construction.
  • Fees/Costs to Applicant: The applicant submitted a $1,088.00 fee for the Open Right-of-Way Permit application (RAP2024-00036).
  • The applicant must pay any inspection costs incurred by the Public Works Department to ensure construction standards are met.
  • The County Treasurer may impose a fee for collecting RIDs, not exceeding one percent of the assessments (per Port Ludlow Drainage District discussion, contextually relevant).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • August 5, 2024: County Engineer's report dated.
  • Proposed Action Date (Proclaimed but not signed): August 19, 2024 (Adoption of Resolution).

Next Steps

The Board is requested to sign the Resolution and authorize the applicant to receive the Open Right-of-Way Permit (RAP2024-00036), contingent upon receiving necessary permits and payment of inspection costs.

Sources

  • Heather Graham - Applicant/Trustee of Heather Graham Revocable Trust
  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Terry Duff - Public Works Engineer Tech III
  • Greg Ballard - Jefferson County DCD Development Code Administrator
  • RCW 36.80.030, RCW 36.75, RCW 36.88.072 (Referenced in Resolution and Agreement)

Data Sharing Agreement: Opioid Dashboard

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a Data Sharing Agreement (DSA) with the Washington State Department of Health (DOH) to access restricted data through the Opioid and Drug Use Data Dashboard. This service is provided at no cost to the County and is intended to consolidate isolated DOH data products into a single dashboard to support state and local overdose response efforts through timely, standardized, and coordinated data access. The agreement terminates on August 31, 2027.

Key Points

  • The purpose of the dashboard is to provide timely, standardized, coordinated data products for public health partners to address the opioid epidemic.
  • The dashboard is restricted access, consolidating DOH data for local, Tribal, and State public health partners.
  • Data provided is aggregated overdose and use data at the county, region, and state levels, with granularity by age group, race/ethnicity, and sex at birth.
  • The dashboard also includes aggregated Prescription Monitoring Program (PMP) data to monitor opioid prescription surveillance but excludes direct or indirect patient identifiers.
  • The information is classified as Category 3: Confidential Information because it is specifically protected from disclosure by law, and may include personal information about individuals, employee personnel records, and IT infrastructure details (RCW 42.56, RCW 70.02).
  • Users must adhere to DOH small numbers guidelines when presenting information from the dashboard publicly to constituents.
  • Accessing the dashboard requires approved users to sign the DSA and agree to follow DOH guidelines; it is protected by a security group managed by the agency IT team and hosted on DOH SharePoint.

Financials

  • Total cost: None specified ("No charge").
  • Fiscal Impact/Cost Benefit Analysis: There is no fiscal impact.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Agreement Term: Date of execution (upon signing) through August 31, 2027.
  • Users must destroy any downloaded aggregated, de-identified data immediately after the end of the agreement.

Next Steps

The Board is requested to approve the Data Sharing Agreement between Jefferson County Public Health and DOH for the opioid dashboard.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Denise Banker - Community Health Director
  • Mike Forville - Information Services IV/IT Security Contact (Jefferson County)
  • Veronica Shaw - Deputy Director/HIPAA Officer (Jefferson County)
  • Alyssa Pilot - Public Health Advisor (DOH)
  • Noel Hatley - Epidemiologist 2 (non-medical) (DOH)
  • Laura Newman - Deputy Director of Communicable Disease (DOH)
  • John Weeks - IT Security Manager (DOH)
  • Michael Paul - Chief Privacy Officer (DOH)
  • RCW 70.58A.520(6), RCW 43.70.052(9), RCW 43.70.057(6), RCW 70.168.090(1)(b), RCW 70.225.040(3)(i), RCW 70.225.040(5)(a) (Statutory authority for data sharing)

Extension and Increased Funding for County Mental Health Prevention Program

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 1 to the Professional Services Agreement with The Benji Project, extending the term and increasing the funding for mental health prevention programs in East Jefferson County schools. The project delivers an evidence-based curriculum of Mindful Self-Compassion to adolescents to improve emotional management, resilience, and stress coping.

Key Points

  • The agreement is with The Benji Project to instruct adolescents on Mindful Self-Compassion.
  • The curriculum is evidence-based, focusing on managing difficult emotions, increasing resilience, and coping with stress in middle and high schools across East Jefferson County.
  • The program is expected to serve an estimated 325 middle and high schoolers over the renewed one-year extension.
  • The service provision options include an 8-week after-school series, in-school sessions (4 to 8 periods long), small group pull-out sessions, and a Kindness Club model.
  • The Benji Project must collaborate with each middle and high school in East Jefferson County to offer these sessions.
  • Funding was allocated through an RFP process and recommended by the Behavioral Health Advisory Committee.

Financials

  • Original Contract Term (July 1, 2023 - June 30, 2024): $24,708.00
  • Amendment No. 1 Increase: $24,708.00
  • New Total Contract Amount: $49,416.00
  • Funding Source: County sales tax revenue deposited into Fund 131 (1/10th of 1% Behavioral Health Sales Tax Fund).
  • Contingency: Funding is subject to availability, and if County sales tax revenue decreases, the contract may be renegotiated.
  • FY 2025 Budget (July 1, 2024 – June 30, 2025):
    • Requested from Sales Tax Total: $24,708
    • Breakdown of requested funds: Salaries ($22,462: Executive Director $7,000; Operations Manager $3,000; Contract Instructors $12,462); Admin ($2,246).
    • Other Funding Source Total: $55,294 (Total Project Budget $80,002).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Original Term: August 15, 2023 – June 30, 2024
  • Amendment Term Extension: Extended to July 1, 2024 – June 30, 2025 (12 months).

Next Steps

The Board is requested to approve Amendment No. 1 to the Professional Services Agreement.

Sources

  • Apple Martine - Public Health Director
  • Anna McEnery - DD & BH County Coordinator
  • Glenn Gilbert - Contracts Administrator
  • Heather McRae-Wolff - Executive Director, The Benji Project (Contractor Representative)
  • Eden Trenor, Steven Baird, Nancy Israel, Kyle Goldfenee, Stephanie L. Burns, J. Rose Martin, Samantha Wall, TERESA SHIRAISHI (Subcontractors)
  • Behavioral Health Advisory Committee

Extension and Increased Funding for Home Visiting Nurse Family Partnership

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 2 to the contract with the Washington State Department of Children, Youth and Families (DCYF) for Nurse Family Partnership (NFP) Home Visiting Services. The amendment extends the contract period, adds substantial funding for continuation of services, and includes minor updates to the Statement of Work (SOW). The NFP program supports families in mitigating the effects of adversity and poverty on child development through home visits.

Key Points

  • JCPH provides visiting nurse services based on the NFP model and subcontracts support to Clallam and Kitsap Counties.
  • The purpose of the program is to support families to alleviate the effects of poverty, single parenthood, parental unemployment/underemployment, parental disability, education attainment, and child welfare on child development.
  • The maximum service capacity (funded slots) for the contract is 62 families: 37 funded by the Dedicated Cannabis Account (DCA) and 25 by General State Funds (GFS).
  • Service Areas allocated for these 62 slots: 3 GSF families in Clallam County; 17 (11 DCA, 6 GSF) in Jefferson County; and 42 (18 DCA, 14 GSF) in Kitsap County.
  • The program targets Priority Populations with two or more specific characteristics (e.g., poverty, teen parents, prior child welfare involvement, low educational attainment).
  • The expected caseload for Home Visitors is 25 families/participants per 1.0 FTE home visitor.
  • Total Home Visitor FTE is 2.62 (1.17 DCA, 1.45 GSF).
  • The contract includes a performance-based payment awards section, offering additional monetary awards for achieving milestones related to enrollment (maintaining 85% enrollment), family retention (12 and 18 months), depression screening/follow-up, and healthy birthweight outcomes.

Financials

  • Previous Total Contract Amount: $460,470.90 (FY 2024/SFY 2024)
  • Amendment No. 2 Increase: $448,070.90
  • Amended Contract Maximum: $908,541.80
  • Funding Source: Fully funded by Washington State DCYF with state dollars.
  • SFY 2025 Budget Breakdown ($448,070.90):
    • DCA (I502) State Funds (Total $176,914.00)
    • General Fund State (Total $255,539.85)
    • HVSA Performance Pay: $12,220.00

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Previous End Date: July 31, 2024
  • New Contract Term/Extension: July 1, 2024 – July 31, 2025. Services must be provided by June 30, 2025 (The extra month is for data submission and final reports).
  • FY26 HVSA Pre-Contract Questionnaire and Proposed Budget due May 16, 2025.
  • Annual Technical Assistance Plan due November 20, 2024.

Next Steps

JCPH management requests approval of Amendment No. 2.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Ivon Urquilla - DCYF Program Contract Manager
  • Start Early (Implementation HUB) - DCYF-specified contractor for TTA

Subcontract Amendment for Nurse Family Partnership Services (Kitsap County)

Topic Summary

Jefferson County Public Health (JCPH), acting as the fiscal agent for the Home Visiting Service Account (HVSA) grant from DCYF, is seeking approval for Amendment No. 4 to the contract with Kitsap Public Health District (KPHD). KPHD serves as a subcontractor to JCPH to provide Nurse Family Partnership (NFP) services in Kitsap County, leveraging shared staff, training, and supervision. This amendment extends the contract and provides additional funding for the 2024-2025 fiscal year.

Key Points

  • JCPH is the fiscal agency for the DCYF NFP funding, which is a regional grant covering Kitsap, Jefferson, and Clallam counties.
  • KPHD functions as a subcontractor to JCPH under the DCYF grant, providing NFP services in Kitsap County.
  • The regional partnership includes sharing NFP staff, training, and supervision.
  • This amendment provides additional funding of $191,868.00 for the period covering July 1, 2024, through June 30, 2025.
  • KPHD may receive additional performance pay for meeting milestones set by DCYF, upon authorization.

Financials

  • Total Increase (Amendment 4): $191,868.00
  • Amended Contract Maximum (Total for KPHD, July 2021 - June 2025): $808,339.50
  • Funding Source: This funding is derived from the DCYF grant, composed of HVSA Dedicated Cannabis Account (DCA) and General State Funds (GFS).
  • There is no negative fiscal impact to Jefferson County as the contract is fully funded through DCYF.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Contract Term Extended: July 1, 2021 – June 30, 2025 (overall term).
  • Amendment 4 Funding Period: July 1, 2024 – June 30, 2025.

Next Steps

JCPH management requests Board approval of Amendment No. 4.

Sources

  • Apple Martine - Jefferson County Public Health Director
  • Denise Banker - Community Health Director
  • Kitsap Public Health District (KPHD) - Subcontractor
  • Department of Children, Youth, and Families (DCYF) - Grant Funder

Local Government Support for Glen Cove Industrial Area Planning

Topic Summary

The Department of Community Development (DCD) seeks approval for a Professional Services Agreement with SCJ Alliance to conduct planning and feasibility analysis for extending urban-level infrastructure (water, sewer, stormwater) to the Glen Cove Industrial area. This project is funded entirely by a federal Strategy Development Grant (SDG) subaward and aims to prime the area for industrial and light manufacturing development and employment, guided by Growth Management Act (GMA) requirements.

Key Points

  • This project is a discreet part of the North Olympic Peninsula Recompete Coalition (NOPRC)'s Strategy Development Grant (SDG), awarded in December 2023. NOPRC was subsequently awarded $35M in Phase II Recompete funding in August 2024.
  • The goal is to evaluate the potential for providing urban-level infrastructure (water, sewer, stormwater utilities) to the Glen Cove Industrial area, located in the vicinity of the Port Townsend Urban Growth Area (UGA).
  • The planning analysis must address Growth Management Act (GMA) obligations and develop policy/budget options.
  • The scope of work includes three phases: (1) Analysis of Planning Requirements (UGA adjustment alternatives, existing conditions, infrastructure needs, and SEPA); (2) Stakeholder Engagement (Public Participation Plan and activities); and (3) County/City Collaboration (meetings and development of a Memorandum of Understanding/Agreement - MOU/MOA).
  • The planning analysis phase will provide three scenarios for future growth: Conventional UGA Amendment, UGA Swap, and Extension of services to existing Glen Cove LAMIRD (Limited Area of More Intensive Rural Development).
  • SCJ Alliance will collaborate with Jefferson County staff (and the City of Port Townsend) and incorporate related existing planning efforts (e.g., PIF grant design work, Port Townsend Comp Plan update, air emission testing reports, WSDOT roundabout work).

Financials

  • Total Contract Amount (Not-to-Exceed): $60,000.00
  • Funding Source: U.S. Economic Development Administration (EDA) subaward via Clallam County (Grant funding).
  • County Match Required: None.
  • Fund: Fund 143.
  • Budget Breakdown (Estimate $59,648.90):
    • Phase 1 (Planning & Permitting Analysis): $23,234
    • Phase 2 (Public Engagement): $17,678
    • Phase 3 (City County Collaboration): $12,020
    • Mileage: $716.90
    • Management Reserve: $6,000

Alternatives

  • None specified.

Community Input

  • Phase 2 involves developing a Public Participation Plan and conducting up to two in-person engagement activities focused on surrounding business owners and property owners, as well as the City of Port Townsend.

Timeline

  • Contract Term: Upon full execution through December 30, 2025.

Next Steps

Staff requests a motion to approve the Professional Services Agreement with SCJ Alliance.

Sources

  • Amanda Christofferson - Grants Administrator (DCD)
  • Josh Peters - Director (DCD)
  • SCJ Alliance - Contractor
  • Clallam County - Subaward Lead
  • U.S. Economic Development Administration (EDA) - Grant Funder
  • North Olympic Peninsula Recompete Coalition (NOPRC)

Server Migration and Funding Commitment

Topic Summary

The County requires immediate funding approval for the completion of a vital server migration project, transferring IT infrastructure from the seismically unsound Courthouse (lacking backup power) to the Sheriff’s Administration building (which has generator power). The project, hampered by historical fragmented management, needs an appropriation of $228,853.09 to complete the migration and remedy a critical vulnerability in county information systems.

Key Points

  • The Courthose IT infrastructure is vulnerable because it lacks a back-up power source, leading to system outages and requiring labor-intensive, disorderly shutdowns during extended power loss.
  • The Courthouse is not seismically sound, posing a risk of destroying servers and a major section of the county network during a major earthquake.
  • The destination, the Sheriff’s Administration building in Port Hadlock, is seismically sound and has emergency generator power.
  • The project has experienced fragmented management over several years (original project managers: Dave Olsen, DJ Dimick).
  • The cost to complete the project is based on a quote from Dell, the original project vendor.
  • The quote includes software (RecoverPoint for VMs, PowerStore Upgrades) and hardware (PowerEdge R660 Servers).

Financials

  • Total Cost to Complete Migration: $228,853.09
  • Hardware/Software Estimate ($209,189.29) + Tax ($19,663.80)
  • Funding Source: General Fund monies transferred into the IT Fund.
  • Action Requested: Approve moving ahead with the migration and committing to funding the project through a 3rd Quarter budget appropriation.

Alternatives

  • None specified. (The analysis implies inaction poses a severe risk to continuity of government operations and data integrity.)

Community Input

  • None specified.

Timeline

  • Project Timeline: IT staff are "on the cusp" of being able to complete the project.
  • Funding Action: Committing to funding through a 3rd Quarter appropriation.

Next Steps

The Board is moved to: "Continue with Server Migration and Committing to Funding the Project Through a 3rd Quarter Budget Appropriation, In the Amount of $228, 853.09."

Sources

  • Mark McCauley - County Administrator
  • Dave Olsen (Former IT Manager)
  • DJ Dimick (Former IT Manager)
  • Mikey Forville - IT Project Manager (Current)
  • Dell / GovConnection, Inc. - Project Vendor

Materials Testing Contract: Naylors Creek Culvert Replacement

Topic Summary

Jefferson County Public Works requires construction phase materials testing services for the Naylors Creek at West Valley Road and Gibbs Lake Road Culvert Replacements Project. The County recommends executing an agreement with Krazan & Associates, located in Poulsbo, for a maximum fee of $20,000, wholly funded by a WSDOT/FHWA PROTECT grant, requiring no local match.

Key Points

  • The project involves replacing culverts at Naylors Creek at West Valley Rd. & Gibbs Lake Rd. (County Project # 18020592; Federal # PROTECT-2016(029)).
  • The agreement is for construction phase Materials Testing services.
  • Krazan & Associates (Poulsbo, WA) is certified by AASHTO (American Assoc. of State Highway and Transportation Officials) for construction materials testing.
  • The services are necessary because the County is constructing the referenced project this summer.
  • The scope of work includes construction materials sampling, laboratory, and field testing for two culvert structures near Chimacum, WA.
  • The contractual completion date is September 30, 2025.

Financials

  • Maximum Amount Payable: Estimated $20,000.00
  • Funding Source: WSDOT/FHWA PROTECT grant (Federal Aid Number: PROTECT-2016(029)).
  • Grant Amount for Project: $1,913,000
  • Local Match Required: No local match is required for the grant funds.
  • Prime Consultant Hourly Rates (Krazan & Associates): Range from $70.00/hour (Project Administration) to $135.00/hour (Project Manager), calculated based on a negotiated profit rate of 30.00% and an overhead of 140.04% (FYE 2021 ICR accepted by WSDOT).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Construction Schedule: The County is constructing the project this summer.
  • Contract Execution Date: Proposed August 19, 2024.
  • Completion Date: September 30, 2025.

Next Steps

Public Works recommends that the Board execute the Agreement with Krazan and Associates.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson - Engineer III (Public Works Department Contact)
  • Krazan & Associates (of Washington, Inc.) - Consultant
  • David Wright, PE - Operations Manager, Krazan & Associates
  • Washington State Department of Transportation (WSDOT) - Grant Funder
  • FHWA (Federal Highway Administration) - Grant Funder
  • WSDOT Contract Services Manager (Schatzie Harvey, CPA) - Confirmed acceptance of ICR
  • AASHTO (American Assoc. of State Highway and Transportation Officials) - Accreditation source

Olympic Discovery Trail (ODT) RAISE Grant Acceptance

Topic Summary

Jefferson County Public Works seeks authorization to accept and digitally sign the $2.08 million U.S. Department of Transportation (USDOT) RAISE (Rebuilding America Infrastructure with Sustainability and Equity) grant agreement for the Olympic Discovery Trail - Puget Sound to Pacific (PS2P) project. This federal funding covers 100% of the cost for planning and design work on approximately 100 miles of multi-use trail components, including 7.5 miles of gaps in Jefferson County.

Key Points

  • The ODT is a planned 27-mile shared use path in Jefferson County, part of the Puget Sound to Pacific (PS2P) trail network.
  • The project aims to plan and design approximately 33 active transportation components, addressing gaps, community connections, and safety improvements for multi-use trails connecting Bainbridge Island to La Push, WA.
  • Actions covered include Planning Studies (to identify preferred alignments, assess constraints, and determine land ownership) and Preliminary/Final Design (100% design, environmental clearance, and permitting).
  • The grant award is designated as "Planning" and "Rural" and addresses a "Historically Disadvantaged Community or Area of Persistent Poverty Designation."
  • The planning/design efforts are expected to support environmental goals, such as significantly reducing transportation-related pollution/GHG emissions by promoting biking and walking.
  • The project promotes racial equity by expanding active transportation usage, thereby providing non-motorized access to destinations for underserved populations and improving public health.
  • Construction labor (when eventually funded) should include Disadvantaged Business Enterprises (DBE) goals in consultant services.

Financials

  • Jefferson County Portion of Grant: $2,080,000 (total RAISE Grant amount awarded across all partners is $16,130,000).
  • Funding Source: USDOT RAISE discretionary grant program (100% funded).
  • Local Match Required: No.
  • Fund Designation: No fund number specified, but the amount is noted on the agenda as $2,080,000 to be received by Jefferson County (though the grant agreement document Schedule D shows $16,130,000 total).
  • Constraint: Funds cannot be used for right-of-way acquisition or for construction.

Alternatives

  • None specified.

Community Input

  • None specified. (The project scope includes a "meaningful public engagement process.")

Timeline

  • Grant Agreement Term: Terminated June 30, 2032 (Budget Period End Date).
  • Planned Project (Planning/Design) Completion Date: 6/30/2032.

Next Steps

The Board is recommended to authorize the Chair to digitally sign the grant agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma - Assistant Director/Engineering Services Manager (Jefferson County Contact)
  • USDOT (U.S. Department of Transportation) - Grant Funder
  • WSDOT (Washington State Department of Transportation) - Recipient/Lead State Agency
  • Clallam County, City of Port Angeles, City of Bainbridge Island, City of Forks, City of Port Townsend, City of Poulsbo, City of Sequim, Kitsap County, Port Gamble S'Klallam Tribe, Port of Port Townsend, Quileute Tribe (Designated Subrecipients/Partners)
  • FHWA (Federal Highway Administration) - USDOT Project Contact/Office of Subaward

Port Ludlow Drainage District Assessment System Adoption Hearing

Topic Summary

The Board of County Commissioners (BOCC) is holding a public hearing on the formal adoption of the Port Ludlow Drainage District (PLDD) Assessment System, replacing Ordinance No. 06-0817-20. RCW 85.38 requires the BOCC to review and approve the Drainage District Assessment System every four years to ensure it is fair to property owners. PLDD requested no changes to the existing system, which is based on a distribution formula using both land area and impervious surface area.

Key Points

  • The PLDD was established under RCW 85.38.
  • The BOCC is required to review and finalize the assessment system at least once every four years, via public hearing, with a deadline of September 1.
  • The Drainage District Commissioners have not requested an amendment to the current assessment system, which was adopted in 2020.
  • The assessment method consists of two parts: 35% based on parcel land area and 65% based on impervious surface area (ISA).
  • The County Engineer (Monte Reinders) reviewed the system and determined it is consistent with RCW 85.38.
  • The existing system is designed to generate a hypothetical $1,000 in revenue for calculation purposes.
  • For 2024, the PLDD budget included $70,000 in District Assessment.
  • A typical single-family residence on a half-acre lot would be assessed approximately $65 annually (based on the 2024 $70,000 budget).
  • The ISA assessment component assigns: 3,000 square feet (Equivalent Residential Unit, ERU) to single-family residences and 2,250 square feet (75% of ERU) to multi-family residences. Commercial properties are based on measured ISA.
  • The Board's role under RCW 85.38 is solely to review the system's fairness, not to set the budget amount or determine projects.

Financials

  • 2024 District assessment revenue (budgeted): $70,000.
  • Annual assessment for a single-family residence on a half-acre lot (Zone 1) using the 2024 budget: approximately $65.33.
  • Fiscal Impact to County: Adopting the assessment system will not have a negative fiscal impact on the County.
  • The County is authorized to charge the District for costs incurred in reviewing/approving the system.
  • The County Treasurer may impose a fee for collecting assessments, not exceeding one percent.

Alternatives

  • After the hearing, the Board could either:
    1. Adopt the ordinance (draft provided).
    2. Direct Public Works staff to compile comments and prepare revisions for consideration.

Community Input

  • A public hearing is scheduled for 10:45 a.m. on August 19, 2024.
  • Notice of the public hearing was properly advertised, and property owners were individually notified by mail (RCW 85.38 procedures followed).
  • District representatives will be present to discuss the assessment system.

Timeline

  • August 19, 2024: Public hearing held.
  • September 1 (or before): Board must approve an assessment system ordinance.
  • Ordinance effective date: 21 days after adoption.

Next Steps

The Board must decide whether to adopt the draft ordinance adopting the existing assessment system or seek revisions, ensuring approval occurs by September 1.

Sources

  • Monte Reinders, PE - Public Works Director/County Engineer
  • John Fleming - Public Works Engineer
  • RCW 85.38, RCW 85.38.160

Department of Community Development (DCD) Fee Schedule Update

Topic Summary

The Department of Community Development (DCD) proposes adopting a new fee schedule via an ordinance and corresponding resolution, effective September 1, 2024. The update aims to achieve 100% cost recovery for DCD services, aligning fees with an hourly rate of $123.20 as recommended by the FCS Group fee study. The update also moves DCD's fee adoption method from codified Appendix fees to an annual resolution process (JCC 3.80.020).

Key Points

  • The proposed update follows a fee study completed by consultant FCS Group in 2024.
  • The updated fee schedule incorporates an approved service rate of $123.20 per hour.
  • The goal is to achieve 100% cost recovery for cost-recoverable services, including building permits, land use approvals, and code compliance. Failure to achieve this implies a subsidy from the County's General Fund.
  • Fees are considered "reasonable fees" per RCW 82.02.020 because they are based on the recommended hourly rate and average processing effort.
  • The proposal mandates an ordinance to remove DCD fees from the Jefferson County Code (JCC) Appendix and a resolution to adopt the new fees, starting September 1, 2024.
  • DCD notes that the estimated effort (and resulting cost) for some land use permits was adjusted downward based on internal efficiency improvements, consistent with regulatory reform (Board Resolution No. 17-19).
  • New Fee Structure Components (Mandated in JCC/Ordinance):
    • Technology Surcharge: A non-refundable 5% surcharge collected for each permit application, restricted for technology initiatives only.
    • Comprehensive Plan/Shoreline Surcharge: A non-refundable 5% surcharge collected for each permit application, restricted for comprehensive plan updates per RCW 36.70A.130 or shoreline master plan updates per RCW 90.58.080.
    • Independent Third-Party Review: DCD Director has authority to require and select third-party reviewers (for complexity, insufficiency of studies, etc.) at the applicant's expense.
    • Consultant Administration Fee: When third-party review is required, the County will charge an administrative fee equal to the consultant review fee to cover staff oversight/administration.

Financials

  • New Hourly Service Rate: $123.20.
  • Residential Building Permits: Plan check fee is 65% of the valuation (which is based on ICC square footage construction cost or improvement value, whichever is higher).
  • Miscellaneous Fees (e.g., Demolition Permit $123.20, Inspection/Re-inspection $123.20/hr, Built without Permits Fee $500.00).
  • Land Use Base Fees (sample total fees including surcharges):
    • Pre-Application Conference (5 hrs): $675.94
    • Short Plat Preliminary (27 hrs): $3,690.91
    • Long Plat Preliminary (86 hrs): $11,479.60

Alternatives

  • None explicitly presented for consideration by the Board, other than declining to adopt the updated fee schedule, which implicitly accepts continued subsidy from the General Fund.

Community Input

  • A public hearing was noticed (August 7 and 14) for 2:00 PM on August 19, 2024, to receive input on the proposed update.

Timeline

  • Public Hearing: August 19, 2024 (2:00 PM).
  • Proposed Effective Date: September 1, 2024.

Next Steps

The Board is requested to: (1) Consider DCD’s proposals and public comments, and (2) Approve the proposed ordinance and resolution (or amended versions) to update DCD’s fee schedule effectively supplanting current fees.

Sources

  • Josh D. Peters, AICP - Community Development Director
  • Phil Cecere - Building Official / Fire Marshal
  • Greg Ballard - Development Code Administrator
  • Chelsea Pronovost - DCD Administrative Services Manager
  • FCS Group - Consultant that completed the fee study
  • RCW 82.02.020, RCW 36.70A.130, RCW 90.58.080 (Referenced in Resolution and Ordinance)

DNR Quarterly County Income Update

Topic Summary

Bill Wells, Washington State Department of Natural Resources (DNR) Olympic Region Manager, and Drew Rosanbalm, Assistant Region Manager, alongside County officials, will provide an update regarding the DNR's Second Quarter County Income Report, specifically discussing timber sales and revenue generated for Jefferson County.

Key Points

  • DNR representatives will discuss timber sales and revenue reports.
  • Total volume under current contracts (3 sales listed) is 15,476 units, with a total value of $5,328,189.
  • Total Value to County (DNR funds) from these current contracts is projected to be $2,376,265.
  • The sales currently under contract have wired $45,697 to the County year-to-date (ending Q2).
  • Two sales are projected to be sold in FY 2025: "MALADJUSTED" (3,634 volume, $63,200 total value to County) and "AC ALDER" (920 volume, $27,200 total value to County).
  • DNR's projection of revenue wired to the County in 2024 (based on timber sales, non-timber, etc.) is $711,961 for the entire fiscal year.
  • Projected sales for 2025 (under contract and projected to be sold) amount to approximately $305,602 to the County.

Financials

  • Total Value to County from current sales contracts: $2,376,265
  • Total 2024 revenue wired (estimated): $711,961
  • Total wired from sales currently under contract (1st/2nd Qtr): $45,697
  • DNR management fees are deducted before the revenue figures are calculated.

Alternatives

  • None specified.

Community Input

  • A public comment period is scheduled for this update.

Timeline

  • Second Quarter 2024 is the subject of the update.
  • Two timber sales are projected to be sold in FY 2025 (e.g., MALADJUSTED sales date 12/18/2024).

Next Steps

No action is required by the Board, as this is an update/report.

Sources

  • Bill Wells - DNR Olympic Region Manager
  • Drew Rosanbalm - DNR Assistant Region Manager
  • Jeff Chapman - Jefferson County Assessor
  • Stacie Prada - Jefferson County Treasurer

Topic Summary

A resolution to officially grant Heather Graham permission to open a 350-foot segment of platted W. Foster St. right-of-way (ROW) and construct a privately maintained road to access her property. This is procedural approval, following the recommendation in the Engineer's Report, requiring the applicant to meet prescribed local access standards and execute a maintenance and no-protest agreement.

Key Points

  • This resolution formalizes the approval for Heather Graham to open a portion of the platted W. Foster St. ROW (approximately 350 feet) for access to parcel 994200023.
  • The construction includes road and stormwater improvements, but the resulting road will be a privately maintained facility and will not be added to the County Road Log.
  • The applicant must construct the road in general conformance with the standards recommended in the County Engineer’s report (dated August 5, 2024).
  • The applicant must also sign a "No Protest Agreement" waiving the right to oppose the future formation of a pro-rata cost-sharing arrangement (such as a Road Improvement District, RID) for subsequent public road improvements.
  • Prior to construction, the applicant must receive all necessary permits (including from Public Works) and agree to pay all inspection costs incurred by Public Works.

Financials

  • No cost to the County specified for maintenance or construction.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • County Engineer’s report dated August 5, 2024.
  • Resolution adopted on August 19, 2024 (if approved).

Next Steps

Enactment via consent agenda motion.

Sources

  • Heather Graham - Applicant
  • RCW 36.75, RCW 36.80
  • County Engineer’s report dated August 5, 2024

Topic Summary

The County is moving to approve an agreement with Krazan and Associates for construction phase Materials Testing services related to the Naylors Creek culvert replacement project on West Valley Road and Gibbs Lake Road. This action formalizes the expense and relationship for essential contract administration services, estimated at $20,000.

Key Points

  • The agreement is for construction phase Materials Testing services.
  • The project involves culvert replacements at Naylors Creek at West Valley Road and Gibbs Lake Road.
  • The consultant performing the work is Krazan and Associates.

Financials

  • Estimated Amount: $20,000.
  • Funding Source: Listed under the Public Works department (presumably covered by the FHWA PROTECT grant discussed in the Regular Agenda memo for this vendor).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • Krazan and Associates - Consultant

Topic Summary

The County proposes approving the Washington State Department of Transportation (WSDOT) RAISE Grant agreement, which secures $2,080,000 for the Olympic Discovery Trail (ODT) Puget Sound to Pacific (PS2P) project. This project supports planning and design efforts within Jefferson County.

Key Points

  • The agreement covers the Olympic Discovery Trail: Puget Sound to Pacific (PS2P) RAISE Grant.
  • The counterparty is WSDOT.
  • The purpose is funding the planning and design phases of the ODT.

Financials

  • Amount: $2,080,000.
  • Funding Source: Public Works department (USDOT RAISE discretionary grant program).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • Washington State Department of Transportation (WSDOT) - Counterparty

Topic Summary

The Board is asked to approve a professional services agreement with SCJ Alliance, not exceeding $60,000, for planning the extension of urban infrastructure (water, sewer, stormwater) into the Glen Cove Industrial Area. This contract is fully funded by a federal grant subaward and aims to facilitate future industrial economic development.

Key Points

  • The agreement commissions SCJ Alliance for Glen Cove Infrastructure Extension Planning.
  • The work focuses on analyzing planning requirements and facilitating collaboration necessary for expanding urban-level infrastructure utilities (water, sewer, stormwater).
  • The planning aims to support the development and expansion of industrial and light manufacturing business and employment.

Financials

  • Amount: $60,000.
  • Funding Source: Department of Community Development (DCD) / U.S. Economic Development Administration subaward (Fund 143).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • None specified.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • SCJ Alliance - Consultant

Topic Summary

Jefferson County Public Health (JCPH) seeks approval to contract with SCJ Alliance for up to $13,000 in facilitation services to support stakeholder engagement meetings during the revision of the county's On-Site Sewage Code. The revision is mandatory due to recent state-level changes and must be completed by April 1, 2025.

Key Points

  • The agreement is with SCJ Alliance for Facilitation Services.
  • The services relate to revising the J.C.C. 8.15—On-Site Sewage Code.
  • Revisions are necessary because the Washington State Department of Health amended Chapter 246-272A WAC in March 2023, and the local code must be at least as stringent as the state code.
  • A third-party professional facilitator is intended to provide a neutral viewpoint during stakeholder engagement meetings.
  • The scope includes conducting research, meeting with Public Health Staff, and facilitating up to four in-person meetings in Jefferson County (some may be held in the early to late evening).

Financials

  • Maximum Amount: Not to exceed $13,000.
  • Current Estimated Cost: $11,206.62 ($10,680.00 Direct Labor + $526.62 Mileage/Indirect Costs).
  • Funding Source: Foundation Public Health Services funds, covered by consolidated contracts with the Department of Health (Fund 127).

Alternatives

  • None specified.

Community Input

  • Stakeholder engagement meetings are a key component of the facilitated process.

Timeline

  • Agreement Term: July 1, 2024, to April 1, 2025.
  • Deadline for local code revision: April 1, 2025.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • SCJ Alliance - Consultant
  • Pinky Feria Mingo - Director, Environmental Health and Water Quality
  • Washington State Department of Health (DOH) - Source of mandate
  • Chapter 246-272A WAC, J.C.C. 8.15

Topic Summary

Jefferson County Public Health (JCPH) requests approval for Amendment No. 1 to the agreement with The Benji Project, providing an additional $24,708.00 (totaling $49,416.00) to extend the Mental Health Prevention Program through June 30, 2025, continuing the delivery of the Mindful Self-Compassion curriculum to East Jefferson County adolescents.

Key Points

  • The agreement formalizes the extension and added funding previously discussed in the full agenda documentation.
  • The services relate to implementing a Mental Health Prevention Program for School Districts through The Benji Project.
  • The program instructs adolescents using an evidence-based curriculum of Mindful Self-Compassion.

Financials

  • Additional Amount: $24,708.00
  • Total Amount: $49,416.00

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Term extended: Through June 30, 2025.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • The Benji Project - Contractor

Topic Summary

JCPH requests approval for Amendment No. 2 to the agreement with the Department of Children, Youth and Families (DCYF), securing an additional $448,080.90 (totaling $908,541.90) for the Nurse Family Partnership (NFP) Home Visiting Services. This funds the continuation of visiting nurse services in Jefferson, Kitsap, and Clallam Counties through July 31, 2025.

Key Points

  • The agreement covers Nurse Family Partnership – Home Visiting Services.
  • The counterparty is the Washington State Department of Children, Youth and Families (DCYF).
  • The funding supports efficacy studies (NFP model) and home visits by community nursing staff across three counties (Jefferson, Kitsap, Clallam).

Financials

  • Additional Amount: $448,080.90
  • Total Amount: $908,541.90
  • Funding Source: Public Health department (State funding via DCYF).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Term extended: Through July 31, 2025.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • Department of Children, Youth and Families (DCYF) - Counterparty

Topic Summary

JCPH requests approval for Amendment No. 4 to the contract with Kitsap Public Health District (KPHD), providing an additional $191,868.00 (totaling $808,339.50 since inception 7/1/2021) to continue KPHD's role as a subcontractor delivering Nurse Family Partnership services, fully funded through DCYF until June 30, 2025.

Key Points

  • The agreement is Amendment No. 4 for the Nurse Family Partnership services provided by Kitsap Public Health District.
  • KPHD acts as a subcontractor under JCPH, which is the regional fiscal agency for DCYF funding.

Financials

  • Additional Amount: $191,868.00
  • Total Inception-to-Date Amount: $808,339.50
  • Funding Source: Public Health department (DCYF funding).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Term extended (overall agreement): Through June 30, 2025.
  • Amendment 4 funding period: July 1, 2024 – June 30, 2025.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • Kitsap Public Health District - Subcontractor

Topic Summary

The Board is requested to approve the appointment of Ron Mountain as Commissioner 1 for the Port Ludlow Drainage District (PLDD) to fill the remainder of an unexpired term until the next special district general election in February 2026. This action is mandated by state law (RCW 85.38.070) following a prior commissioner's resignation.

Key Points

  • Ron Mountain is appointed as Commissioner 1 for the Port Ludlow Drainage District (PLDD).
  • The appointment fills a vacancy due to the resignation of former Commissioner 1, Gary Rygmyr (on August 8, 2024).
  • The appointment is for the remainder of the unexpired term, until the next special district general election in February 2026.
  • RCW 85.38.070 requires the county legislative authority to appoint a district voter to serve until the next election.

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Appointment effective until: February 2026 (next special district general election).

Next Steps

Review and approve the letter of appointment via the consent agenda. (Note: Agenda minutes from August 12, 2024 indicate this item was pulled from the consent agenda previously to confirm the correct term date; it is presented again here for potential voting.)

Sources

  • Ron Mountain - Appointee
  • Gary Rygmyr - Former Commissioner
  • Port Ludlow Drainage District Commissioners - Appointed Mountain on August 8, 2024
  • RCW 85.38.070, RCW 29A.04.133

Topic Summary

A motion is presented to financially commit $228,853.09 to the Server Migration project and authorize the continuation of the work. This funding is necessary to complete the transfer of critical IT infrastructure from the vulnerable Courthouse to the secure Sheriff's Administration building, mitigating risks related to seismic activity and power outages.

Key Points

  • The motion commits funds for the Server Migration project.
  • Rationale: The Courthouse poses seismic and power outage vulnerabilities. The Sheriff’s Administration building is seismically sound and has generator backup.
  • The total amount needed to complete the project is specified.

Financials

  • Amount: $228,853.09.
  • Funding Action: Committing to funding the project through a 3rd Quarter Budget Appropriation.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Appropriation required in the 3rd Quarter.

Next Steps

Approval and adoption via the consent agenda.

Sources

  • Mark McCauley - County Administrator

Proclamation: Overdose Awareness Day (August 31, 2024)

Topic Summary

The Board is requested to approve a proclamation declaring August 31, 2024, as Overdose Awareness Day, acknowledging the impact of the opioid and substance abuse epidemic and committing to reducing stigma and supporting treatment/recovery. In recognition of those lost, the Courthouse flag is requested to be flown at half-staff on August 30, 2024.

Key Points

  • The proclamation recognizes International Overdose Awareness Day (IOAD), which focuses on ending overdoses and remembering victims without stigma.
  • Drug overdose deaths remain high across Washington State; nearly 3,381 people died last year, including 4 reported in Jefferson County.
  • The County acknowledges the need to treat drug-related harm as a public health issue and invest in evidence-based practices.
  • The Board proclaims August 31, 2024, as Overdose Awareness Day.
  • As a commitment, the proclamation encourages residents/visitors affected by substance use disorder to call the Washington Recovery Helpline (1-866-789-1511).

Financials

  • None specified.

Alternatives

  • None specified.

Community Input

  • None specified. (Public Health requested the flag be lowered.)

Timeline

  • August 31, 2024: Overdose Awareness Day.
  • August 30, 2024: Courthouse flag to be lowered to half-staff.

Next Steps

Approve the Proclamation and the action to lower the flag.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Washington Recovery Helpline
  • Washington State Health Care Authority, DOH, UW-Alcohol Drug Abuse Institute (Organizations involved in Naloxone distribution)

Proclamation: Employee Appreciation Week (August 19-23, 2024)

Topic Summary

The Board is asked to approve a proclamation declaring August 19-23, 2024, as Jefferson County Employee Recognition Week, celebrating the personal integrity, professionalism, efficiency, accuracy, and care provided by County employees.

Key Points

  • The proclamation honors county employees for displaying efficiency, accuracy, innovation, friendliness, and professionalism in serving the community.
  • The celebration activities (office appreciation day, bagel day, barbeque, etc.) are coordinated by the Public Employees Recognition Committee (PERC).
  • A list of 49 employees receiving Service Pin Awards for 5 to 45 years of service is included (e.g., SHERRIE SHOLD, Assessor, 45 years; BRENDA HUNTINGFORD, Auditor, 40 years).

Financials

  • There is no fiscal impact to the County.
  • All associated costs are paid for by employees raising money; County money does not contribute to these activities.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Employee Recognition Week: August 19-23, 2024.

Next Steps

Approve the Proclamation.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • PERC (Public Employees Recognition Committee)

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