PACKET: Commissioners Meeting at Mon, Aug 12, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Amendment No. 2 to the Agreement to Finance Economic Development Personnel (EDC Team Jefferson)

Topic Summary

Jefferson County proposes approving Amendment No. 2 to the agreement with the Economic Development Council Team Jefferson (EDC) to continue funding economic development personnel. The amendment extends the agreement by two years, maintaining the annual funding level at $100,000 for 2025 and 2026. This funding uses Public Infrastructure Fund (PIF) monies, supported by recommendations from the PIF Board.

Key Points

  • The original agreement was established in 2021 to fund EDC personnel using Public Infrastructure Fund (PIF) funds, authorized by RCW 82.14.370 and JCC 3.28.030(2)(d), and was originally set to expire on June 30, 2023.
  • Amendment No. 1, approved on February 24, 2023, extended the agreement by 18 months, through December 31, 2024, and increased the annual funding payable in 2023 and 2024 to $100,000 per year.
  • The Public Infrastructure Fund Board recommended Amendment No. 2 on August 7, 2024, proposing to extend the agreement for an additional two years (through 2026) and maintain the current funding level of $100,000 per year.
  • The funds are to be used exclusively to finance EDC personnel for activities such as providing direct business assistance, information/research across nine industry sectors, education/training (business skills, planning, LEAN thinking), and performing services as the Associate Development Organization (ADO).
  • Funding is contingent on the EDC providing half-yearly reports (by July 31 and January 31) detailing the use of funds, services, staffing summary, and financial reports to the County and the PIF Board.

Financials

  • Total proposed expenditure for Amendment No. 2: $200,000 ($100,000 per year for 2025 and 2026).
  • Funding source: Public Infrastructure Fund (Fund #306).
  • Payments will be made in equal quarterly installments in the first month of each quarter.
  • The agreement specifies that any unexpended monies allocated under the agreement must be refunded to the County by January 31 of the following year.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2021: Original agreement entered into.
  • 2023-02-24: PIF Board approved motion to recommend extending the Agreement by 18 months and increasing funding to $100,000 for 2023 and 2024.
  • 2024-08-07: PIF Board approved motion to recommend extending the Agreement for two more years, through 2026, maintaining annual funding at $100,000.
  • 2024-08-12: BOCC meeting agenda contains the request for approval of Amendment No. 2.
  • 2025-01-01: Effective date of Amendment No. 2.
  • 2026-12-31: Termination date of the Agreement under Amendment No. 2.

Next Steps

The Board of County Commissioners is recommended to approve the attached Amendment No. 2 to the Agreement to Fund Economic Development Personnel.

Sources

  • Mark McCauley - County Administrator
  • Public Infrastructure Fund Board (PIF Board)
  • Cindy Brooks - Executive Director, Economic Development Council Team Jefferson (Contractor)
  • Philip C. Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 82.14.370
  • JCC 3.28.030(2)(d)

Surplus Declaration and Trade-In of Case CX140E Excavator

Topic Summary

The Public Works Department is requesting Board approval to declare a new 2024 Case CX140E excavator (Asset #1050) as surplus property and authorize its trade-in. This action is necessary because the originally purchased equipment lacked a required attachment for the Solid Waste Division's operation. The trade-in value will offset the cost of purchasing new equipment that includes the necessary attachment.

Key Points

  • The equipment (Case CX140E excavator, Asset ID# 1050) was recently purchased for the Solid Waste Division.
  • The existing equipment is classified as "Brand new" but is unusable because it is missing an attachment required for specialized Solid Waste Division operations.
  • The replacement equipment will be purchased through the WA State Department of Enterprise Services (DES), a purchasing cooperative satisfying RCW 39.34.030 procurement requirements.
  • The vendor offered to accept the existing asset as a trade-in, which is permitted by RCW 36.34.070.
  • Public Works states that obtaining the new asset with the required attachment will be safer for Solid Waste employees operating the equipment.

Financials

  • Trade-in value (without sales tax): $214,643.60
  • New Machine cost (without sales tax): $263,743.56
  • Balance after trade-in (without sales tax): $49,099.96
  • The county Auditor is requested to remove the equipment from Jefferson County inventory.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-08-12: Agenda Date/Proposed BOCC approval date.

Next Steps

The Board of County Commissioners is requested to approve: 1. Declaring Asset #1050 (2024 Case CX140E excavator) as surplus property. 2. Authorizing its use as a trade-in to acquire the necessary equipment. 3. Directing the Auditor to remove the equipment from county inventory.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Josh Montgomery - Fleet Manager
  • RCW 39.34.030
  • RCW 36.34.070

Workshop on Electric Vehicle (EV) Plans for County Fleet

Topic Summary

The Public Works Fleet Manager will present and discuss the future plans for incorporating electric vehicles (EVs) into the county fleet. The strategy focuses on using EVs as replacements for vehicles used by administrative staff and as motor pool vehicles, backed by cost analysis comparing EVs to comparable internal combustion engine (ICE) vehicles.

Key Points

  • The goal of the fleet department is to purchase vehicles that meet customer requirements in the most economical way.
  • Vehicles targeted for EV replacement are those used by administrative staff or as motor pool vehicles.
  • Meetings have been held with individual departments to discuss needs, options, and cost comparisons.
  • Commitments based on meetings:
    • Public Works will replace one motor pool sedan scheduled for 2025 replacement with an EV model.
    • Public Health will replace a sedan scheduled for 2025 replacement with an EV model.
    • Jefferson County Sheriff’s Office (JCSO) requested purchase of the Chevy Blazer EV pursuit vehicle as a concept test.
  • The proposed purchases are contingent on ensuring the necessary electric vehicle infrastructure is in place.
  • Cost Comparison Data (Sedan EV vs. Nissan Versa ICE): The EV sedan (Nissan Leaf S) has a higher acquisition cost ($35,731 incl. tax) than the ICE sedan (Nissan Versa, $20,660 incl. tax). However, the EV's Estimated Fuel Cost per mile is significantly lower ($0.1112/mile) than the ICE vehicle's ($3.97/mile). The total annual cost for the EV is estimated at $5,274, compared to $4,579 for the ICE vehicle.
  • Cost Comparison Data (Pursuit EV SUV vs. Ford Explorer ICE): The total annual cost for the Pursuit EV SUV (Chevy Blazer, $91,205 Adjusted Acquisition Cost) is estimated at $19,713, which is nearly identical to the ICE Pursuit SUV (Ford Explorer, $75,000 Adjusted Acquisition Cost), estimated at $19,722. The EV SUV has a lower estimated annual fuel cost ($778) compared to the ICE SUV ($3,970).

Financials

  • EV Sedan (Nissan Leaf S): Cost (incl. tax) $35,731; Adjusted Acquisition Cost (incl. $3,000 upfitting) $38,731.
  • ICE Sedan (Nissan Versa): Cost (incl. tax) $20,660; Adjusted Acquisition Cost (incl. $3,000 upfitting) $23,660.
  • EV Pursuit SUV (Chevy Blazer): Cost (incl. tax) $71,205; Adjusted Acquisition Cost (incl. $20,000 upfitting) $91,205.
  • ICE Pursuit SUV (Ford Explorer): Cost (incl. tax) $55,000; Adjusted Acquisition Cost (incl. $20,000 upfitting) $75,000.
  • Cost analysis data for pursuit vehicles showed the Total Annual Cost to be $19,713 (EV) versus $19,722 (ICE).
  • Cost data assumes $3.97 Estimated Fuel Cost (for gas/ICE) and $0.1112 Estimated Fuel Cost (for electricity/EV).

Alternatives

  • The presentation models alternatives implicitly by comparing current ICE vehicles against proposed EV replacements across sedan and SUV pursuit categories.
  • Fire Marshal Phil Cecere previously noted that utilizing an electric truck would be infeasible at this time for his office due to specific issues.

Community Input

None specified.

Timeline

  • 2025: Proposed replacement year for Public Works motor pool sedan and Public Health sedan with EV models.

Next Steps

Public Works staff requests the Board of County Commissioners' questions and feedback on the current approach to purchasing electric vehicles.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Josh Montgomery - Public Works Fleet Manager
  • Fire Marshal Phil Cecere

Solid Waste Facilities Replacement Planning Process – Site Selection Workshop

Topic Summary

The Public Works Department is holding a workshop to review the analysis completed on candidate sites for the relocation of the Solid Waste transfer station. The analysis, which utilized three screening processes, is prepared for review with the Solid Waste Facility Task Force (SWFTF).

Key Points

  • Site selection utilized three screening processes for a new transfer station location:
    1. Consultant identified 11 candidate sites during a broad area screening.
    2. Public Works staff applied local knowledge, widened the study area to include residential properties, and consequently narrowed the list to 4 sites.
    3. Staff reviewed general areas based on performance criteria derived from the SWFTF Project Charter’s Guiding Principles and consideration of co-located functions requested by other stakeholders.
  • The analysis information is ready to be reviewed by the Solid Waste Facility Task Force (SWFTF).

Financials

  • Costs for this site analysis are budgeted for in the current Solid Waste Fund budget.
  • Revenue to cover these costs comes from fees charged for garbage service at the solid waste handling facilities.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Public Works staff seek to review the site selection process with the Board of County Commissioners in an information-sharing session. No formal action is requested from the BoCC.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager

Amendment No. 1 to the Behavioral Health Consortium Website Design Agreement

Topic Summary

Jefferson County Public Health (JCPH) requests approval of Amendment No. 1 to the professional services agreement with The Shape of Things, SPC (DBA Fire & Flow) for the Jefferson County Behavioral Health Consortium (BHC) website development. The amendment increases the total contract compensation by $10,000 to a maximum of $17,700, expanding the scope of work to include historical content migration and updating the technological approach to hosting community resources.

Key Points

  • The original agreement was effective May 1, 2024, and terminates on August 31, 2024.
  • The original scope was for the design, development, and deployment of a comprehensive website and asset branding design for the BHC.
  • The expanded scope under Amendment 1 includes:
    • Transporting historical content from the prior website, "behealthyJefferson.com," to the new website, "JeffCoBHC.org."
    • Instituting an updated technological approach for hosting and updating community resources content on the new site.
  • The purpose is to meet grant requirements from the Health Resources Services Administration (HRSA) Award GA1RH32956 – Rural Communities Opioid Response Program-Implementation (RCORP-I).

Financials

  • Original total contract amount: $7,700.00 (Phase 1 cost breakdown).
  • Additional funding requested (Amendment 1): $10,000.
  • Total contract amount not to exceed: $17,700.00.
  • Funding source: HRSA Award GA1RH39564 (RCORP-I).
  • The scope specifies Phase 1 was $7,700, and Phase 2 (the scope expansion) is costed at $10,000, bringing the total to $17,700.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-05-01: Agreement Start Date.
  • 2024-08-01: Proposed start date for additional work under Amendment 1.
  • 2024-08-31: Agreement Termination Date.

Next Steps

JCPH management recommends approval of Amendment No. 1 to increase funding by $10,000 for a total contract amount of up to $17,700.

Sources

  • Apple Martine - Director of Public Health
  • Mark McCauley - County Administrator
  • Heather Moore - President, The Shape of Things, SPC (DBA Fire & Flow)
  • HRSA Award GA1RH32956 (RCORP-I)

Bid Award for Supply of Aggregate for Bituminous Surface Treatment (BST) Program (2025 & 2026)

Topic Summary

The Public Works Department recommends awarding a contract to Bruch and Bruch Construction, Inc. for the supply of aggregate necessary for the County’s Bituminous Surface Treatment (BST) Program for calendar years 2025 and 2026. This award follows a competitive bidding process, and the recommended bid amount is $555,067.00.

Key Points

  • The Call for Bids for the project (County Project No. 18020390) was issued on July 8, 2024.
  • Sealed bids were publicly opened on July 25, 2024.
  • The Public Works Department verified the lowest bidder, Bruch and Bruch Construction, Inc., complied with RCW 39.04.350(1) and project specifications.
  • The required aggregate quantities are:
    • 8,500 TON of CRUSHED AGGREGATE, 3/8-U.S. No. 4 (HADLOCK)
    • 1,700 TON of CRUSHED AGGREGATE, 1/2-U.S. No. 4 (CAPE GEORGE)
  • Bruch and Bruch Construction, Inc. submitted the lowest responsive bid.

Financials

  • Awarded Bid Amount: $555,067.00.
  • Engineer’s Estimate: $856,920.00 (The award is $301,853 less than the estimate).
  • Funding Source: Road operations budget.
  • The County Engineer is authorized to execute change orders for unforeseen conditions up to 10% of the contract amount ($55,506.70), resulting in a total contract value not to exceed $610,574.

Alternatives

  • Three bids were received:
    1. Bruch & Bruch Construction, Inc.: $555,067.00 (Recommended)
    2. Allen Shearer Trucking Inc.: $567,803.00
    3. Northwest Rock Inc.: $606,900.00

Community Input

None specified.

Timeline

  • 2024-07-08: Call for Bids issued.
  • 2024-07-25: Sealed bids opened.
  • 2024-08-12: Agenda Date/Proposed BOCC approval date.
  • 2025 & 2026: Supply period for aggregate.

Next Steps

Public Works recommends the Board authorize awarding the contract to Bruch and Bruch Construction, Inc. and authorize the County Engineer to execute necessary change orders up to 10% of the contract amount.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Conor Ferry - Eng. Tech. II, Project Manager
  • Eric Kuzma - Eng. Serv. Manager
  • Bruch and Bruch Construction, Inc. (Contractor)
  • RCW 39.04.350(1)

Grant Application Resolution for Center Road MP 3.23 Fish Barrier Removal Project (Design and Permitting)

Topic Summary

Jefferson County Public Works is requesting adoption of a resolution to apply for a Fish Barrier Removal Board (FBRB) grant through the Recreation and Conservation Office (RCO) for the design and permitting phase of the Center Road MP 3.23 Fish Barrier Removal Project (Chimacum Creek). The project, originally unfunded, has become eligible due to turn-back funding, requiring an updated resolution to secure the grant.

Key Points

  • The project involves replacing two existing fish passage barrier culverts at Center Road MP 3.23 (Chimacum Creek) with a new culvert or bridge structure.
  • The grant application is for the Preliminary Engineering (PE) phase, covering design and permitting costs.
  • The grant funding became available through "turn-back funding" after the project was not initially selected in 2023.
  • The grant process is mandated by the State Legislature to systematically remove fish barriers on local roads.
  • The project is included as 24-29 TIP Project #31.

Financials

  • Total Estimated Project Cost (PE Phase): $594,000.
  • FBRB Grant Funds (85%): $504,900.
  • NFPP Grant Funds (15%): $89,100.
  • The County acknowledges that reimbursement is on a reimbursement basis, meaning RCO pays only after the County incurs and pays eligible costs.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2023: Public Works initially applied for the FBRB grant.
  • 2024-08-12: Agenda Date/Proposed BOCC approval of the required resolution.

Next Steps

Public Works recommends that the Board adopt the required resolution and return a signed copy to the Public Works Office for inclusion with the grant application.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager / Engineer IV
  • Eric Kuzma - Asst. Public Works Director / Engineering Services Manager
  • Recreation and Conservation Office (RCO)
  • Fish Barrier Removal Board (FBRB)

Agreement for Phase 2 of JUMP! Playground Development

Topic Summary

Jefferson County Parks and Recreation, in partnership with the Jefferson Universal Movement Playground Committee, secured a $515,565 grant from the Department of Social and Health Services (DSHS) Dan Thompson Memorial Developmental Disabilities Community Services Account to fund Phase 2 of the JUMP! Playground. Phase 2 focuses on installing an inclusive play structure for 2-5 year old children, shade structures, accessible surfacing, and an art gate.

Key Points

  • The JUMP! Playground Phase 2 is funded by the DSHS Dan Thompson Grant.
  • The purpose is to provide accessible and inclusive play equipment that benefits people eligible for services from the Developmental Disabilities Administration (DDA), including those on the No Paid Services (NPS) Caseload, and to improve the Medicaid Home and Community Based Services (HCBS) system.
  • The scope of work includes:
    • Installation of drainage and subgrade materials.
    • An accessible and inclusive play structure for children ages 2-5, featuring a ramped deck, slides, sensory panels, and an accessible glider accommodating wheelchairs/walkers.
    • Installation of accessible rubber tile play surfacing.
    • Installation of shade structures over the Sea Snail Plaza (central seating area) and the new Phase 2 Toddler play area.
    • Contract with local craftsman Gunter Reimnitz to fabricate and install a second child-proof Art gate with a Salish Sea theme and a JUMP! logo archway.
  • The County is responsible for future ownership, operation, and maintenance of the playground.
  • The Grantee (County) must undergo and ensure employees/volunteers with unsupervised access to Clients complete successful criminal history background checks every two years.

Financials

  • Total Grant Value: $515,565.
  • Matching Funds: None required.
  • Estimated Budget Breakdown:
    • Professional Project Management and Construction Services (County P&R): $20,000.00
    • Playground Installers: $186,106.00
    • Playground Equipment (2-5 years old): $150,384.00
    • Shade structures: $58,985.00
    • Accessible Rubber Tile Surfacing: $47,614.00
    • Drainage and subgrade prep: $21,000.00
    • Gunter Reimnitz, Art Gate Fabricator: $6,925.00
    • Potential inflation, change orders and shipping increases (5% of total): $24,551.00
  • Funding is housed in County Capital Fund #175.
  • Payments will be made quarterly upon receipt of properly completed invoices, which must include a budget tracker, backup documentation, and a quarterly update report detailing installation progress and ADA compliance.

Alternatives

None specified.

Community Input

  • The Jefferson Universal Movement Playground Committee worked to win the DSHS grant. (This implies collaboration with a key community group.)

Timeline

  • 2024-07-01: Agreement Start Date.
  • 2025-06-30: Agreement End Date.
  • 2025-08-15: Final Report Due.

Next Steps

Approve the agreement and return the original to Public Works for transmittal to DSHS.

Sources

  • Matt Tyler - Public Works (Parks and Rec Manager)
  • Mark McCauley - County Administrator
  • Washington DSHS Dan Thompson Grant Program (Contractor)
  • Gunter Reimnitz - Art Gate Fabricator
  • Developmental Disabilities Administration (DDA)
  • RCW 71A.20.170

Memorandum of Agreement for Corrections Officer Hiring Incentive (Lakai Berteig)

Topic Summary

The Board of County Commissioners is asked to approve an individual Memorandum of Agreement (MOA) for a $10,000 hiring incentive for new Corrections Officer Lakai Berteig, pursuant to the incentive program established in 2022 with the Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS). This incentive aims to address the continuing shortage of Corrections staff.

Key Points

  • Jefferson County Sheriff’s Department Corrections Staff has five vacancies out of 15 Corrections Officers, necessitating over 2,600 hours of overtime since January 2022 by current staff.
  • The MOA utilizes the incentive program adopted on November 21, 2022, intended to combat difficulties in attracting and retaining qualified Corrections Officers due to competitive incentives offered by neighboring agencies.
  • The MOA is for a new, entry-level Corrections Officer, Lakai Berteig.
  • The incentive requires a three-year commitment to County service.
  • If the employee separates from County service prior to completing three years, they must repay the incentive on a pro-rated basis over a 12-month period.

Financials

  • Total Expenditure: $10,000.00 (Entry Level Hiring Incentive).
  • Payment Schedule:
    • $5,000: At hire upon signing the Agreement.
    • $2,500: Upon successful completion of probation.
    • $2,500: Upon completion of the second year.
  • Source of Funds: Not specified (Expenditure listed as $10,000.00).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2022-01: Overtime required due to vacancies began.
  • 2022-11-21: BOCC adopted the original MOA establishing the incentive program.
  • 2024-08-12: Agenda Date/Proposed BOCC approval date for Lakai Berteig's MOA.

Next Steps

Approve and sign the Memorandum of Agreement with Lakai Berteig.

Sources

  • Mark McCauley - County Administrator
  • Sarah Melancon - Human Resources Director
  • Lakai Berteig - New Employee
  • Fraternal Order of Police (FOP)/Jefferson County Sheriff’s Office Uniformed Support Services (JCSOUSS)

RCO Grant to Address Deferred Parks Maintenance (Year 2)

Topic Summary

Jefferson County Public Works seeks approval for the second year of a Local Parks Deferred Maintenance Grant (LPM) totaling $82,823 from the Recreation and Conservation Office (RCO). Year 2 funding, requiring no local match, will be used exclusively to refurbish the basketball courts at Courthouse Park and Irondale Community Park.

Key Points

  • The first year of the grant funded replacement of 22 picnic tables, cleaning of roofs and buildings at HJ Carroll Park, and purchase of two heavy-duty pressure washers.
  • The 2022 Parks & Recreation Comprehensive Plan's Capital Improvement Plan lists 43 projects classified as deferred maintenance, valued at $3,868,000, which this grant assists in addressing.
  • Year two work scope: refurbishment of basketball courts at Courthouse Park and Irondale Community Park.
  • The project is classified as "Maintenance Metrics" and involves "Recreational Facility Maintenance" at Worksite #1 (Jefferson County Parks).
  • The scope is a Multi-site project with Tier 1 activities only, meaning maintenance activities do not include ground-disturbing actions or work on historic structures, per RCO Manual 27.

Financials

  • Total Grant Value (Year 2): $82,823.
    • Part 1: $41,372 (Revenue)
    • Part 2: $41,451 (Revenue, also listed as $41,451 Expenditure)
  • Funding Source: RCO Local Parks Maintenance Program (General Fund State Account).
  • Matching Funds: None required.
  • Project management and maintenance staff time are already budgeted in the 2024/2025 parks and recreation budget.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-07-01: Project Start Date.
  • 2025-06-30: Agreement End Date.
  • 2025-08-15: Final Report Due.

Next Steps

The Board is requested to approve the agreement electronically via the RCO system.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Matt Tyler - Parks and Rec Manager (Project Contact)
  • Recreation and Conservation Office (RCO) - Butch Lovelace, Outdoor Grants Manager
  • RCO Manual 27, Manual 8

Agreement with WSDOT for Olympic Discovery Trail - Anderson Lake Connection Construction Funding

Topic Summary

Jefferson County Public Works seeks execution of a Local Agency Agreement with the Washington State Department of Transportation (WSDOT) for construction funding for the Olympic Discovery Trail - Anderson Lake Connection project (Project No. 18019893). The $1,519,332 agreement utilizes Federal Surface Transportation Block Grant funds to cover 33% of the construction costs, connecting the Larry Scott Trail to Anderson Lake State Park.

Key Points

  • Project Name: Olympic Discovery Trail - Anderson Lake Connection Project (County Project No. 18019893, Road No. 850200).
  • Project Scope: Construction of a 3.15-mile segment of the Olympic Discovery Trail running from the south end of the Larry Scott Trail, via the Jefferson Transit Park & Ride, to the northern boundary of Anderson Lake State Park.
  • Funding was allocated via Federal Surface Transportation Block Grant.
  • Construction funds are planned to be obligated in August 2024.
  • The County must comply with numerous federal and state provisions, including Title 23 U.S. Code, 2 CFR Part 200/180, and WSDOT policies.
  • The Project Agreement End Date is 12/31/2028.

Financials

  • Total Federal Funds (Estimated): $1,519,332.00.
  • This grant covers 33% of construction funding.
  • Matching Funds Required: Yes.
  • Matching Funds Source: WA State Recreation and Conservation Office (RCO) WA Wildlife and Recreation-Trails grant #20-1745.
  • Total Estimated Construction Cost (Line k): $1,756,453.00 (Federal Funds $1,519,332 + Agency Funds $237,121).
  • Total Estimated Project Cost (Line r): $4,621,415.00 (including contract, other non-fed, consultant, agency, and state services costs).
  • Funding is housed in County Capital Fund #302.
  • The construction financing method selected is Method C (Agency cost incurred with partial reimbursement).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-08: Construction funds planned for obligation.
  • 2024-10-09: Proposed Advertisement Date.
  • 2028-12-31: Project Agreement End Date.

Next Steps

Public Works recommends the Board execute the Local Agency Agreement with WSDOT and return it for further processing. The document will be returned to the Board after WSDOT executes the agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Fleming, P.E. - Project Manager
  • Washington State Department of Transportation (WSDOT)
  • WA State RCO WA Wildlife and Recreation-Trails grant #20-1745
  • CFDA No. 20.205 - Highway Planning and Construction

Drainage District No. 1 (Chimacum Drainage District) Dissolution Hearing Notice

Topic Summary

The Board of County Commissioners (BOCC) received notice that Drainage District No. 1, also known as Chimacum Drainage District, appears to meet statutory criteria for being declared inactive (RCW 36.96.010). The BOCC is scheduling a public hearing for August 29, 2024, to consider dissolving the district or pursuing options for its reactivation or changes to its mission.

Key Points

  • The Jefferson County Auditor reported that the Chimacum Drainage District appears to meet the criteria for "inactive" status under RCW 36.96.010, which includes failure to carry out special purposes, lack of elections/appointments in the preceding seven years, or being deemed unauditable by the state auditor.
  • The Auditor's notice requires a required public hearing by September 1, 2024, to determine inactivity and decide whether to dissolve the district.
  • Options to be considered at the hearing include:
    • Taking no action (declaring the district inactive but not dissolving it).
    • Declaring it inactive and dissolving it.
    • Reactivating the district in its current form.
    • Changing the purpose of the district, possibly adding irrigation and/or watershed improvement to its mission.
  • Reactivation or modification of purpose requires substantial interest from district residents and a public vote to elect officers and impose a property tax assessment.
  • Dissolving the district raises issues regarding the disposition of easements between the district and landowners.

Financials

  • The request has no fiscal impact beyond the minor cost of publishing the hearing notice three times in the legal paper of record.

Alternatives

  • The analysis lists four alternatives for the district: no action/inactive, dissolve, reactivate, or change purpose (add irrigation/watershed management).

Community Input

  • Commissioner Eisenhour and Administrator McCauley have been engaging with key stakeholders to determine a recommended course of action prior to the public hearing.
  • Written testimony is invited from August 14, 2024, through the end of the public hearing on August 29, 2024.

Timeline

  • 2024-08-14, 21, and 28: Hearing Notice to be published for three consecutive weeks.
  • 2024-08-29: Public Hearing Scheduled at 1:00 p.m.

Next Steps

The Board is recommended to approve the attached hearing notice.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Mark McCauley - County Administrator
  • RCW 36.96.010

Issuing a Public Infrastructure Fund (PIF) Request for Proposals (RFP) for Economic Development Projects

Topic Summary

The County Administrator requests Board approval to issue a Public Infrastructure Fund (PIF) Request for Proposals (RFP) for qualifying economic development projects. This action follows a recommendation by the PIF Board to allocate up to $600,000 for projects to be undertaken in 2025.

Key Points

  • The Public Infrastructure Fund Board recommended issuing an RFP for qualifying economic development projects, with an amount not to exceed $600,000.
  • Staff analysis concluded that the PIF finances support the issuance of an RFP up to this amount.

Financials

  • Maximum amount for the RFP/future grants: Not to exceed $600,000.
  • Funding Source: Public Infrastructure Fund (PIF).
  • This request itself has no immediate fiscal impact but will lead to grant expenditures upon project awards.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-08-07: PIF Board approved motion recommending the RFP.
  • 2024-08-12: Agenda Date/Proposed BOCC approval date.
  • 2025: Expected timeframe for undertaking approved economic development projects.

Next Steps

Authorize the issuance of a PIF RFP in an amount not to exceed $600,000.

Sources

  • Mark McCauley - County Administrator
  • Public Infrastructure Fund Board (PIF Board)

Appointment of Alternate to the Public Infrastructure Fund (PIF) Board

Topic Summary

Staff recommends that the Board of County Commissioners (BOCC) appoint the County Administrator as the alternate for the Jefferson County representative (Commissioner Eisenhour) currently serving on the Public Infrastructure Fund (PIF) Board. This action is permitted under JCC 3.28.090(1)(e), which grants the BOCC authority to appoint all members and alternates.

Key Points

  • The PIF Board currently has 8 members, some with designated alternates.
  • Commissioner Heidi Eisenhour serves as the PIF Chair and currently lacks an official alternate.
  • JCC 3.28.090(1)(e) authorizes the BOCC to appoint members and alternates.
  • Existing PIF Board members include: Heidi Eisenhour (JCC), David Faber (City of PT Mayor), Pete Hanke (Port Commissioner), Dan Toepper (PUD Commissioner), Joe Johnson (Citizen D#1), Scott Rogers (Citizen D#2), Dan Ventura (Citizen D#3), and Cindy Brooks (EDC Director).
  • Existing alternates include: John Mauro (City Manager), Eron Berg (Port Manager), Kevin Streett (PUD Manager), and Mark Knudsen (EDC Member).

Financials

  • None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

None specified.

Next Steps

Staff recommends that the Board approve a motion to appoint the County Administrator as the alternate for the Jefferson County representative on the PIF Board.

Sources

  • Carolyn Gallaway - Clerk of the Board
  • Mark McCauley - County Administrator
  • Heidi Eisenhour - Jefferson County Commissioner
  • JCC 3.28.090(1)(e)

Drainage District Appointment (Port Ludlow Drainage District)

Topic Summary

The Board of County Commissioners is requested to approve the appointment of Ron Mountain as Commissioner 1 for the Port Ludlow Drainage District. This appointment, made unanimously by the Drainage District Commissioners on August 8, 2024, fills a two-year term concluding on December 31, 2026.

Key Points

  • Ron Mountain has been unanimously appointed as Commissioner 1 of the Port Ludlow Drainage District Commissioners.
  • The term for Ron Mountain will begin on August 12, 2024, and expire on December 31, 2026.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-08-08: Port Ludlow Drainage District Commissioners unanimously appointed Ron Mountain.
  • 2024-08-12: Proposed start date of term.
  • 2026-12-31: Expiration date of term.

Next Steps

Approve the letter of appointment for Ron Mountain as Commissioner 1 of the Port Ludlow Drainage District.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Mark McCauley - County Administrator

Marine Resources Committee (MRC) Advisory Board Membership Changes

Topic Summary

The Board is requested to approve three changes to the Jefferson County Marine Resources Committee (MRC) membership: the appointment of Akeyla Behrenfeld as the Local Youth representative, the reappointment of Dr. Brenda Johnson for District 2 Chair, and the recognition of the resignation of Joanie Hendricks from District 3.

Key Points

  • Akeyla Behrenfeld: Application received in July 2024 for the four-year term Local Youth position (term begins August 12, 2024, expires August 12, 2028).
  • Dr. Brenda Johnson: Requested reappointment for another four-year term in the District 2 Chair position (term begins August 12, 2024, expires August 12, 2028).
  • Joanie Hendricks: Resignation from the District 3 representative position, effective September 8, 2024.

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-07: Application received from Akeyla Behrenfeld.
  • 2024-07-23: Letter sent regarding Dr. Brenda Johnson’s desire for reappointment.
  • 2024-07-29: Letter regarding Joanie Hendricks’ resignation.
  • 2024-08-12: Proposed date for all changes/appointments to become effective.
  • 2024-09-08: Joanie Hendricks’ resignation becomes effective.
  • 2028-08-12: Expiration date for Akeyla Behrenfeld and Dr. Brenda Johnson's new terms.

Next Steps

Approve the letters for the appointment of Akeyla Behrenfeld, the reappointment of Dr. Brenda Johnson, and the acknowledgment of the resignation of Joanie Hendricks.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Katie Kowal - Lead Coordinator for MRC
  • Mark McCauley - County Administrator

Generated On: 2025-11-06 16:54:42.393513-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/