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06/24/24 09 AM: Board OKs Road Closure, Shelter Budget, Fair Pact, Conservation Grants

Board OKs Road Closure, Shelter Budget, Fair Pact, Conservation Grants

Jefferson County Board approved resolutions for road closures, emergency shelter budget, fairgrounds operating agreement, conservation funding, grants, contracts, and infrastructure projects; held workshops and briefings on legislative priorities and sewer codes.

Temporary Closure of West Valley Road (County Road No. 514109) at MP 2.6

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  • Time Range: Transcript unavailable
  • Categories: infrastructure, operations

Summary

The Board of Commissioners was requested to approve a resolution for the temporary closure of West Valley Road at Mile Post (MP) 2.6 to remove and replace the Naylors Creek culvert as part of the Naylors Creek at West Valley Road and Gibbs Lake Road Culvert Replacements project. The existing culvert is in poor condition and acts as a barrier to fish passage, requiring replacement with a larger structure and stream channel regrading, necessitating closure to all traffic for up to six consecutive weeks. Closure will begin no earlier than 9:00 AM on July 15, 2024, and end no later than 5:00 PM on September 13, 2024, with advanced notification signs and alerts to emergency services and other agencies.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • The road will reopen sooner if work advances to ensure safety, or remaining work will use traffic control with maximum 15-minute delays if not completed within six weeks.
  • Alternate routes are available as stated in the resolution.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Resolution No. 34-0624-24R for Temporary Road Closure.
  • Staff report from Monte Reinders, Public Works Director/County Engineer, and Bruce D. Patterson, Project Manager.
  • References RCW 47.48 authorizing road closures.

Financials

  • The resolution does not require spending funds above the cost already included in the relevant project budget.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board requested to execute Resolution No. 34-0624-24R and return a copy to Public Works.
  • Vote: Not specified in materials.
  • Next Steps: No next steps specified beyond execution and processing.

Operating Budget Proposal for American Legion Emergency Shelter (Bayside Housing & Services)

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  • Time Range: Transcript unavailable
  • Categories: budgeting, services, contracts

Summary

The County is finalizing arrangements for Bayside Housing & Services to operate the American Legion Emergency Shelter after OlyCAP ceases operations on June 30, 2024, with Bayside proposing a total annual operating budget of $345,711.40. The Board discussed budget components and financing before authorizing Commissioner Brotherton to finalize the Professional Services Agreement (PSA). Bayside indicated they would decline if the budget is not agreed to, potentially leading to shelter shutdown for summer months.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • Total operation hours: 16 per day (4:00 p.m. to 8:00 a.m.), requiring 32 staffed hours daily with 8 hosts total.
  • Average cost per person per day: $47.36 based on 20-guest average.
  • American Legion approved MOU and lease; Customer Assistance Meeting with City of Port Townsend scheduled for June 26, 2024.

Public Comments

  • One comment received during public comment period related to continued discussion on the Bayside budget proposal.

Supporting Materials Referenced

  • Proposed PSA with Bayside Housing & Services.
  • Staff update from Mark McCauley, County Administrator; Greg Brotherton, Commissioner; Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney; Judy Shepherd, Finance Manager.

Financials

  • Bayside Total Projected Annual Budget (July 1, 2024–June 30, 2025): $299,710.40 (salaries $192,280; benefits $57,684; insurance $4,500; meals $7,560; furnishings $7,500; supplies $3,000; overhead $27,246.40).
  • County Estimated Costs: $46,001 (rent $21,000; utilities $10,000; repairs $15,000; insurance $1,001).
  • Combined Total: $345,711.40; monthly: $28,809.28.

Alternatives & Amendments

  • Shelter shutting down for summer months if budget not accepted.

Outcome, Vote, and Next Steps

  • Decision: Commissioner Brotherton authorized to finalize and sign PSA with Bayside.
  • Vote: Not specified in materials.
  • Next Steps: No next steps specified.

Operating Agreement for the Jefferson County Fairgrounds

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  • Time Range: Transcript unavailable
  • Categories: contracts, operations, budgeting

Summary

The Board considered and approved a new Operating Agreement with the Jefferson County Fair Association through December 31, 2027, addressing prior deficiencies with risk reduction provisions and increased County financial support. The agreement designates the Fair Association as the exclusive operator, requires bylaw revisions and policy development, and outlines maintenance, financial reporting, and event management responsibilities. Previously approved agreements are superseded.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • Fair Association must maintain facilities, provide financial statements and audits, and use event revenues for operations.
  • County provides limited license use, reserves mineral/timber rights and oversight.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Operating Agreement approved as Consent Agenda Item 4.
  • Staff report from Mark McCauley, County Administrator; Commissioner Dean; Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney.
  • References RCW 36.37.040, RCW 36.01.010.

Financials

  • County annual support: $100,000 per year for 2023–2027 (total $500,000).
  • Funding Source: Community Services Department of General Fund (#001-068).
  • Payment: Lump sum in January upon invoice; 2023 unpaid within 30 days of effective date.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board approved the Operating Agreement (Consent Agenda Item 4).
  • Vote: Not specified in materials.
  • Next Steps: Fair Association to develop/adopt Policies within one year (with potential 180-day extension), approved by County Administrator.

Dabob Bay Natural Area Expansion Letter of Support

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  • Time Range: Transcript unavailable
  • Categories: land use, planning

Summary

The Board approved sending a letter of support to Washington State DNR for expanding the Dabob Bay NRCA, providing ecosystem protection and improving Timber Trust lands via CCA funding and TLT, while requesting addition of the 160-acre West Dabob parcel. The expansion protects 671 acres of older forest, benefits beneficiaries through land replacements, and supports conservation for murrelet sites and connectivity. Jefferson County has supported past expansions, including 2016.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • Commissioner Eisenhour noted well-attended meeting at Coyle Community Center with majority support.
  • Board opened floor for public comment before vote.

Public Comments

  • Peter Bahls: Provided testimony with maps on expansion area.
  • Sarah Spaeth: Provided testimony.
  • Two individuals provided comment.

Supporting Materials Referenced

  • Letter to Jayana Marshall, DNR Assistant Division Manager.
  • Staff from Heidi Eisenhour, Commissioner District 2; Mark McCauley, County Administrator; Commissioners Dean, Brotherton.

Financials

  • No County financials; DNR CCA and TLT expected to increase revenue to Jefferson County tax districts.

Alternatives & Amendments

  • No alternatives discussed.
  • Board requested addition of West Dabob parcel.

Outcome, Vote, and Next Steps

  • Decision: Approved signing and sending letter including West Dabob parcel.
  • Vote: Not specified in materials.
  • Next Steps: No next steps specified.

Acquisition of Conservation Futures Funds (Humbleberry Farm & Tarboo Wildlife Preserve)

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  • Time Range: Transcript unavailable
  • Categories: budgeting, land use, planning

Summary

The Board held a public hearing on 2024 Conservation Futures Funding applications, approving CFCOC recommendations to fully fund Tarboo Wildlife Preserve – West Slope Forest Addition ($150,000) and partially fund Humbleberry Farm ($130,000 including $12,000 O&M), while not funding Deerfoot Forest due to lower score. Total available funds: $280,000; projects scored above 70% threshold except Deerfoot (61%). DCD review confirmed no negative housing/employment impact.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • Tarboo: 80 acres, retain 60% timber; risk of clear-cut if unfunded.
  • Humbleberry: 50.9 acres farmland easements.
  • Deerfoot: 36.9 acres deemed worthy but low score.

Public Comments

  • Tami Pokorny, Natural Resources Program Coordinator: All projects worthy, Deerfoot low score.
  • Sarah Spaeth (Port Townsend) and Peter Bahls provided testimony.
  • Peter Bahls (NWI): Thanked Committee; small funding helps grants.

Supporting Materials Referenced

  • Resolutions: 36-0624-24R ($150,000 Tarboo); 37-0624-24R (up to $130,000 Humbleberry).
  • CFCOC recommendations; DCD review by Joel Peterson; sources Tami Pokorny, NWI, Jefferson Land Trust.
  • RCW 84.34.240(3).

Financials

  • Total available: $280,000.
  • Tarboo: Up to $150,000 (82% match anticipated).
  • Humbleberry: Up to $130,000 ($12,000 O&M, 82% match).
  • Deerfoot: $0.

Alternatives & Amendments

  • CFCOC considered alternatives, settled on full Tarboo and partial Humbleberry.

Outcome, Vote, and Next Steps

  • Decision: Approved Resolutions 36-0624-24R and 37-0624-24R.
  • Vote: Not specified in materials.
  • Next Steps: Reimbursement within three years with matching funds or nullified.

Operating Agreement for the Early Learning and Family Support Center CDS Funding

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  • Time Range: Transcript unavailable
  • Categories: contracts, budgeting

Summary

The Board approved certifications and agreements with USDA as prerequisites for $1.375 million CDS grant funding for the Early Learning and Family Support Center construction. Certifications cover Drug-Free Workplace, Conflict of Interest, Equal Opportunity, Title VI assurances, debt collection, and lobbying. Legal and Risk Management reviewed documents.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Certifications: Drug-Free Workplace (Alt I), Conflict of Interest, Equal Opportunity, Title VI Assurance, Debt Certification, Lobbying Certification.
  • Approved as Consent Agenda Item 3; staff Amanda Christofferson, Kate Dean, Mark McCauley, Philip C. Hunsucker.
  • USDA Contract No: RC 400-4/RD 400-1; location 1500 Van Ness Street.

Financials

  • Grant revenue: $1.375 million (Fund #123, Munis 12333110.331001).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved signing certifications and agreements (Consent Agenda Item 3).
  • Vote: Not specified in materials.
  • Next Steps: No next steps specified.

Settlement of Litigation Against Department of Social Health Services (DSHS)

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  • Time Range: Transcript unavailable
  • Categories: contracts, personnel

Summary

The Board authorized signing an MOU settling litigation by WSAC and counties against DSHS on mental competency evaluations and release notices, formalizing cooperation after preliminary injunction. Dismissal without prejudice allows refiling if non-compliance recurs. WSAC funded litigation.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • Chair Dean responded to public comment before vote.

Public Comments

  • One comment received during public comment period.

Supporting Materials Referenced

  • MOU; staff Philip C. Hunsucker, Chief Civil Deputy.
  • References RCW 10.77.086(7), RCW 71.05.425.

Financials

  • Minimal positive effect on PAO resources; WSAC funded litigation.

Alternatives & Amendments

  • Proceed alone without MOU, risking injunction reversal.

Outcome, Vote, and Next Steps

  • Decision: Authorized Mark McCauley to sign MOU.
  • Vote: Not specified in materials.
  • Next Steps: DSHS to dismiss appeal post-signing; case dismissed without prejudice.

Animal Shelter Front Wall, Window, and Canopy Replacement

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  • Time Range: Transcript unavailable
  • Categories: infrastructure, contracts

Summary

The Board approved a contract with West Sound Company General Contractors for Animal Shelter repairs including siding, windows, and canopy replacement via Small Works Roster bid. Scope covers demolition, new Hardie Plank siding, Andersen windows, gable canopy, and painting. Prevailing wages apply.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Contract approved on Consent Agenda; staff Tracy Coleman, Mark McCauley.
  • References RCW 4.24.115, Title 51 RCW.

Financials

  • Total: $40,665.60 (mobilization $9,293.33; demo $2,689.46; siding/paint $5,239.40; framing/windows $7,871.75; canopy/electrical $11,182.23; bond $1,088.29; tax $3,301.13).
  • Funded by 2024 capital budget $65,000 (Fund #301-000-010).

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Approved and signed contract (Consent Agenda).
  • Vote: Not specified in materials.
  • Next Steps: Contractor to provide paint color within 5 business days; start July 8, complete August 5, term ends September 30, 2024.

Sewer Utility Code for Irondale and Port Hadlock Urban Growth Area (PHUGA)

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  • Time Range: Transcript unavailable
  • Categories: ordinances, infrastructure, budgeting

Summary

Public Works briefed on proposed Sewer Utility Code (JCC 13.01–13.09) for PHUGA system, covering establishment, connections, rates, discharge, enforcement, latecomers, and appeals. Draft based on other jurisdictions and community input; seeks Board input on outreach and adoption roadmap. Outreach included stakeholders, non-profits, and JPUD.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.

Public Comments

  • Staff engaged property owners and stakeholders on connection policy and low-income programs.

Supporting Materials Referenced

  • Draft code chapters; staff Monte Reinders, Samantha Harper, Philip Hunsucker, Bob Wheeler, Mark McCauley.
  • Consulted Habitat for Humanity, Peninsula Housing Authority, OlyCAP, Bayside, JPUD.

Financials

  • Briefing no fiscal impact; code will impose user charges for operations.
  • Funded by state/federal grants for construction.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: No action taken; briefing and roadmap discussion.
  • Vote: None.
  • Next Steps:
  • July 15, 2024 (2–3:30 p.m.): Connections/fees discussion.
  • July 2024: Workshop on Ch. 13.04.
  • July/Aug 2024: Workshop on Ch. 13.05/fees.
  • Aug 2024: Workshop on remaining sections.
  • Sep 2024: Public hearing and potential adoption.

FBRB-RCO Grant Application for Center Road Fish Barrier Removal

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  • Time Range: Transcript unavailable
  • Categories: infrastructure, permits, budgeting

Summary

Public Works sought authorization for FBRB-RCO grant application to fund design/permitting for replacing culverts at Center Road MP 3.23 (Chimacum Creek, RCO Project #23-1792). Existing culverts are deteriorated fish barriers. Resolution required for application.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Resolution No. 35-0624-24R; staff Monte Reinders, Mark Thurston, Eric Kuzma.

Financials

  • PE Phase: $594,000 total (FBRB 85%/$504,900; NFPP 15%/$89,100).
  • Listed in 24-29 TIP Project #31.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Board to adopt Resolution No. 35-0624-24R.
  • Vote: Not specified in materials.
  • Next Steps: Return signed resolution to Public Works; Mark Thurston/Eric Kuzma authorized for application/contacts; certify match pre-approval.

State and Federal Legislative Priorities Workshop

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  • Time Range: Transcript unavailable
  • Categories: planning, other

Summary

The Board workshopped state/federal legislative priorities and Strategies 360 (S360) utilization amid Commissioner Dean's departure and S360 staff changes. S360 has secured past funding; workshop introduced lobbyists and advocacy methods. Commissioners conveyed priorities.

Key Discussion Points

  • Limited discussion; item addressed primarily through supporting materials.
  • S360 methodology: priorities, relationships, coalitions, letters, sessions.
  • New contacts: Stephanie Wright (DC), Paul Berendt (returning); Kelsey Hulse departing.

Public Comments

  • No public comment on this topic.

Supporting Materials Referenced

  • Staff Kate Dean, Mark McCauley; S360 lobbyists Kelsey Hulse, Stephanie Wright, Paul Berendt.

Financials

  • No fiscal impact.

Alternatives & Amendments

  • No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Participated in workshop; no formal action.
  • Vote: None.
  • Next Steps:
  • Appoint new S360 contact post-Dean departure (end 2024).
  • Define relationship structure.

Background Materials

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