PACKET: Commissioners Meeting at Tue, May 28, 09:00 AM

County Sources

AVCapture Page

Documents

AI Information

Van Trojen Road Bituminous Surface Treatment Project

Topic Summary

The Jefferson County Public Works Department proposes creating a new capital project (Van Trojen Road Bituminous Surface Treatment) to convert a 1.22-mile segment of Van Trojen Road from gravel surfacing to a chip seal (Bituminous Surface Treatment, or BST) surface. This conversion is considered a capital improvement project, not routine maintenance, and is warranted based on Public Works prioritization procedures. The total estimated cost of the project is $154,600, funded by the Road Fund.

Key Points

  • The project converts 1.22 miles of Van Trojen Road (County Road No. 520009, MP 0.08 to MP 1.30) from gravel to chip seal (BST).
  • While the County has no obligation to upgrade gravel roads, this conversion was determined to be warranted according to Public Works prioritization procedures.
  • The conversion is classified as a capital project, requiring inclusion in the 6-year Transportation Improvement Program (TIP).
  • The project is listed as item #17 on the 2024-2029 Transportation Improvement Program.
  • Construction is anticipated to be completed in 2025 and will be accomplished by County forces, in accordance with RCW 36.77.065 and WAC 136.18.

Financials

  • Total estimated project cost: $154,600
  • Construction appropriation: $154,600
  • Funding source: Road Fund
  • Engineering/Right-of-Way Acquisition appropriation: $0
  • The appropriation for this project is entirely new (Present Appropriation: $154,600; Previous Appropriation: $0).

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2024-2029 (Period): Included on the Transportation Improvement Program.
  • 2025 (Estimated): Conversion anticipated to be completed.

Next Steps

The Board is requested to sign one original of the Resolution to Create County Project.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Eric Kuzma - Public Works Contact

Interlocal Agreement for Household Hazardous Waste Disposal (Kitsap County)

Topic Summary

Jefferson County Public Works proposes entering into a second Interlocal Agreement (ILA) with Kitsap County to provide Jefferson County residents with fee-free, year-round access to Household Hazardous Waste (HHW) disposal facilities in Kitsap County. The agreement secures access to the existing South Kitsap Facility (Bremerton) and the planned North Kitsap Facility (Kingston/Poulsbo, expected 2025), charging Jefferson County a flat rate of $55.00 per customer, not to exceed $13,750 annually.

Key Points

  • The agreement allows Jefferson County residents to dispose of HHW fee-free at Kitsap County's Moderate Risk Waste Facilities (MRWF).
  • Facilities include the existing South Kitsap HHW Collection Facility (Bremerton) and the forthcoming North Kitsap HHW Collection Facility (Poulsbo), which is expected to be operational in 2025.
  • The use is limited to residential HHW disposal and does not apply to waste covered under statewide stewardship programs (e.g., architectural paint, fluorescent lamps).
  • Kitsap County will serve as the "lead entity" in the administration of the agreement.
  • Jefferson County is obligated to advertise the expanded HHW collection opportunities to its residents and provide Kitsap County with Jefferson-specific MRW education materials.

Financials

  • Maximum annual expenditure: Not to exceed $13,750 (based on 250 customers/year).
  • Reimbursement rate: $55.00 per documented Jefferson customer.
  • Funding source: Program costs are budgeted for in the 2024-2025 Solid Waste Fund budget.
  • Term: One year, effective July 1, 2024, through June 30, 2025, with two optional one-year extensions, subject to a review of per customer costs if extended.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 17, 2023: Effective date of prior Interlocal Agreement.
  • July 1, 2024: Effective date for cost reimbursement under this second ILA.
  • June 30, 2025: Initial term expiration date.
  • 2025 (Expected): North Kitsap HHW Collection Facility (NK Facility) expected to begin operating.

Next Steps

Staff recommends that the Board of County Commissioners approve the second ILA with Kitsap County for residential HHW disposal service.

Sources

  • Monte Reinders - Public Works Director/County Engineer
  • Al Cairns - Solid Waste Manager, Public Works
  • Christopher Piercy - Solid Waste Senior Maintenance & Operations Manager, Kitsap County

Data Sharing Agreement: Foodborne Illness (Washington State DOH)

Topic Summary

Jefferson County Public Health (JCPH) seeks approval for a Data Sharing Agreement with the Washington State Department of Health (DOH) to access the Foodborne Illness Notification System (FINS). This agreement grants JCPH state-wide read access to FINS, a secure database for self-reported foodborne illness, to improve data collection, disease surveillance, and investigation efforts across jurisdictions, aligning with RCW 70.05.070(3).

Key Points

  • The agreement provides JCPH access to the Foodborne Illness Notification System (FINS), a secure database of self-reported foodborne illness.
  • FINS allows coordination of appropriate authority notification for potential foodborne illness or food safety concerns for response and risk mitigation.
  • JCPH receives state-wide read access to FINS data, specifically answers to REDCap survey questions from the public within Jefferson County and surrounding areas.
  • Authorized uses of the data include: public health surveillance, contacting individuals/firms for investigation, sharing complete complaints with other regulatory partners, statistical analysis, and sharing/publishing aggregate, de-identified data.
  • Prohibited uses include: commercial purposes (selling, commercial screening, transferring raw data to unauthorized third parties), and Human Subjects Research without Washington State Institutional Review Board (WSIRB) approval and a separate Data Sharing Agreement (DSA).
  • The information shared is categorized as Category 3—Confidential Information, specifically protected from disclosure by law.

Financials

  • Amount: $-0- (There is no financial component to this agreement).
  • Services to create and provide information are $0.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • May 16, 2024: DOH signature date.
  • May 15, 2024: Jefferson County Public Health signature date.
  • May 16, 2024 - May 15, 2029: Term of the agreement.
  • 1 day: DOH must notify the investigating jurisdiction within this timeframe of any notifiable condition reported directly to DOH via FINS, per WAC 246-101-615(2).
  • 6 years: Maximum retention period for data in accordance with records retention requirements, after which it must be destroyed.

Next Steps

JCPH management requests approval of the Data Sharing Agreement.

Sources

  • Apple Martine - Public Health Director
  • Denise Banker - Community Health Director
  • Leslie Becker - Washington State Department of Health (DOH)
  • RCW 70.05.070(3); RCW 43.07.020(3); WAC 246-101-615(2); WAC 246-101-010(45)

De-escalation Training Contract for Public Health Staff

Topic Summary

Jefferson County Public Health (JCPH) requests approval of a speaker contract with Dr. Heather Wisdom, MS, LMHC, of Behavioral Health Solutions LLC, to provide a de-escalation training workshop for JCPH staff on June 27, 2024. This training is funded by workforce development grants received from the WA Department of Health (DOH), utilizing Center for Disease Control (CDC) COVID-19 Public Health Workforce Development funds.

Key Points

  • Dr. Heather Wisdom, MS, LMHC, of Behavioral Health Solutions LLC, will provide a workshop for JCPH staff titled "Mental Health & De-escalation."
  • The training aims to train staff in de-escalation techniques for managing difficult situations in the workplace.
  • The workshop also focuses on increasing understanding of mental health and substance use challenges and equipping staff with coping skills for their own mental health.
  • The program fulfills objectives in JCPH's implementation plan for workforce development funds, which was approved by DOH.

Financials

  • Total expenditure: $1,000.00
  • Compensation structure: $200 per hour for the first 4 hours; $100 per hour for each extra hour, up to 6 hours total for a single-day training maximum of $1,000.00.
  • Funding source: Center for Disease Control (CDC) COVID-19 Public Health Workforce Development funds, through consolidated contracts with the WA Department of Health.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • June 27, 2024: Date of the training event.

Next Steps

JCPH management requests approval of the Jefferson County Speaker Contract.

Sources

  • Apple Martine - Director, Public Health
  • Veronica Shaw - Deputy Director, Public Health
  • Dr. Heather Wisdom, MS, LMHC - Behavioral Health Solutions LLC (Facilitator)

Dabob Bay Natural Area Expansion Proposal Support

Topic Summary

The Board of County Commissioners (BOCC) will receive an update and consider a formal letter of support for the Washington State Department of Natural Resources (DNR) proposal to expand the Dabob Bay Natural Area. The proposal, which was initiated at the request of the County Commissioners in 2023, is intended to expand conservation boundaries to facilitate the use of the revitalized Trust Land Transfer (TLT) program and Natural Climate Solutions (NCS) funding to protect high-ecological-value forests.

Key Points

  • DNR's proposal centers on expanding the Dabob Bay Natural Area boundary to allow the use of the Trust Land Transfer (TLT) and Natural Climate Solutions (NCS) programs.
  • The expansion is intended to protect "Globally Imperiled forest types" and older, naturally regenerated forests with "high ecological significance (aka Legacy Forests)."
  • The goal is to improve the economic benefits of Forested Trust lands to the county and junior taxing districts by purchasing replacement lands with higher income-producing potential.
  • The current Dabob Bay Natural Area is 7,750 acres, consisting of a Natural Area Preserve (NAP) and a Natural Resource Conservation Area (NRCA).
  • DNR's process involves ID and designation of 2,000 acres of Carbon Sequestration Forests on State Trust Lands, which may or may not include Natural Area Preserve designations.
  • The Jefferson County Commissioners initially requested the expansion in a letter dated June 27, 2023, and sent a letter of support after a detailed presentation on November 6, 2023.

Financials

  • None specified. (The proposal aims to improve economic benefits to the county and taxing districts through the TLT mechanism, which replaces conserved lands with land having higher income potential.)

Alternatives

None specified.

Community Input

  • A notice for a public hearing for the proposed expansion will be published on May 29th, 2024.
  • The public hearing is scheduled for June 17th, 2024, at 6:00 p.m. at the Coyle Community Center.
  • The public comment period closes on June 25th, 2024.

Timeline

  • June 27, 2023: County Commissioners sent a letter requesting that DNR expand the Natural Resource Conservation Area.
  • August 7, 2023: Commissioner Franz was thanked for her offer to develop collaborative solutions for state forestland management.
  • November 6, 2023: Jefferson County received a detailed presentation on the proposal.
  • December 5, 2024: DNR's Board of Nature Resources voted to proceed with pursuing an expanded boundary.
  • May 29, 2024: Notice for Public Hearing is scheduled to be published.
  • June 17, 2024: Public Hearing date (6pm, Coyle Community Center).
  • June 25, 2024: Public Comment Period Closes.
  • Early to mid-July: Commissioner of Public Lands' Decision.

Next Steps

The Board is asked to hear the presentation, discuss, ask questions, and consider supporting the current proposal.

Sources

  • Heidi Eisenhour - Commissioner, District No. 2
  • Kristen Ohlson-Kiehn - DNR Recreation and Conservation Division Manager
  • Jayana Marshall - DNR Conservation Program Assistant Division Manager
  • Hilary S. Franz - Commissioner of Public Lands
  • RCW 79.70; RCW 79.71; SHB 1460; ESSB 5200

Letter of Support for Washington Coastal Restoration and Resiliency Initiative (WCRRI) Project #24-1602

Topic Summary

Jefferson County Commissioners are asked to approve and sign a letter of support for the 10,000 Years Institute’s (10KYI) grant application, "Pulling Together in Restoration—Phase 6," seeking funding through the Washington Coastal Restoration and Resiliency Initiative (WCRRI) program. The project focuses on invasive species management, native revegetation, and local workforce development in West Jefferson County watersheds.

Key Points

  • The project, "Pulling Together in Restoration—Phase 6" (#24-1602), is sponsored by the 10,000 Years Institute (10KYI), which has been operating the program for nine years.
  • The initiative has been "crucial in providing persistent and continued protection to forest health, aquatic ecosystems, habitats, and climate resilience" across West Jefferson County watersheds.
  • The work includes preventing and controlling invasive species like Scotch broom, knotweed, reed canarygrass, and tansy ragwort.
  • PTIR supports restoration projects in Goodman Creek, the Hoh, Upper Bogachiel, Queets, and Upper Quinault rivers, reducing management costs and improving restoration outcomes.
  • The program creates local employment, training and deploys a local workforce, estimated at 25 local FTEs in PTIR.
  • The letter notes collaboration with Jefferson County Public Works staff resulted in County roads in the Hoh watershed being model "weed-free transportation corridors."
  • The project will survey, prevent, and control invasive plants in eight coastal watersheds, including Jefferson County (WRIA 20, 21, and 22).

Financials

  • Total Project Cost (Phase 6): $1,655,070
  • Grant Request: $1,473,670
  • Match: $181,400
  • Major Budget Categories:
  • Crew Fieldwork: $830,000 (Grant Request) + $124,800 (Match) = $954,800 Total
  • Coordination/Supervision: $204,500 Total
  • GIS Services: $129,600 Total
  • Fiscal impact to the County: None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • 2015: Inception of WCRRI program.
  • May 28, 2024: Requested date for letter of support signature.

Next Steps

Board is requested to review the attached letter of support and consider signing it.

Sources

  • Jill Silver - Executive Director, 10,000 Years Institute
  • Kate Dean - Commissioner, District 1
  • Alana Gonczar - Project Coordinator, 10,000 Years Institute

Ordinance Adopting Rules for County Legislative Actions

Topic Summary

The Board of County Commissioners (BoCC) is scheduled to continue deliberation on a proposed ordinance establishing uniform procedural rules for county staff governing the adoption of ordinances, resolutions, and motions by the BoCC and the Board of Health (BoH). The proposed rules aim to improve the consistency, efficiency, and transparency of Jefferson County government, defining the different types of legislative actions and setting specific requirements for public hearings, numbering, formatting, and review by the Prosecuting Attorney.

Key Points

  • The ordinance establishes uniform procedural rules for county staff governing legislative actions by the BoCC and BoH.
  • Action would be taken by Ordinance for legislative acts prescribing permanent rules of general applicability, or when required by law (JCC, RCW, or WAC), or where prescribed conduct may be enforced by penalty.
  • Actions requiring only an expression of legislative policy (less formal than an ordinance) are generally adopted by Resolution, which typically does not require a public hearing unless legally mandated.
  • The rules are procedural and are expressly stated not to constitute land use regulations, official controls, "appearance of fairness rules," or other substantive rules affecting constituents.
  • A public hearing is required for an ordinance adoption, with notice given by one publication in a general circulation newspaper at least ten days prior.
  • If the BoCC adopts a Planning Commission recommendation in full (under JCC 18.45.060(3) or JCC 18.45.090(4)), a second public hearing by the BoCC is not required.
  • Required Format includes: only one subject clearly expressed in the title; numbering by the Clerk (e.g., Ordinance No. 01-0103-24); use of gender-neutral terms; definition of penalties (if applicable); and inclusion of "whereas clauses" and SEPA compliance statements.
  • The rules require that all ordinances and all resolutions requiring a public hearing must be in a form approved by the Prosecuting Attorney or designee before submission to the County Administrator, before posting the hearing notice, and before the Planning Commission hearing/recommendation submission.
  • A proposed DCD modification to Section 7(f) clarifies that PAO approval is required before a recommendation is submitted to or provided to the BoCC, separating this step from the Planning Commission hearing.

Financials

  • None identifiable, although efficiency of government operation is expected to be improved.

Alternatives

None specified. The document reflects revisions made after public testimony.

Community Input

  • Comments were originally received from the Board of Health and the Department of Community Development on the initial draft.
  • Public testimony was received at a continued public hearing on May 6, 2024.
  • Based on the testimony, additional clarifying language was added to the draft ordinance.

Timeline

  • March 18, 2024: BoCC held a workshop on the proposed ordinance.
  • April 8, 2024: Initial hearing started but was cancelled due to "flaws in the initial hearing notice."
  • April 15, 2024: New hearing notice issued for a continued hearing on May 6, 2024 (and written public comment period began).
  • May 6, 2024: Continued Public Hearing held; public testimony received.
  • May 28, 2024: Continued Hearing Deliberations scheduled.

Next Steps

The Board is requested to discuss and potentially approve the attached revised proposed ordinance.

Sources

  • Mark McCauley - County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • RCW 36.32.120(7); Chapter 42.30 RCW (Open Public Meetings Act); Chapter 42.21C RCW (SEPA); WAC 197-11-800(19); JCC 18.45.060(3); JCC 18.45.090(4)

Proposed Sponsorship Program and East Jefferson Little League Request

Topic Summary

The County Administrator is presenting a briefing and proposal for the creation of a formal County Sponsorship Program, initially funded at $10,000 annually from the General Fund. This proposal is a direct result of a request from the East Jefferson Little League (EJLL) for $2,500 in direct financial support and in-kind services to host the Washington District 2 Little League Conference major league baseball tournament beginning June 29, 2024.

Key Points

  • East Jefferson Little League (EJLL) requested $2,500 in direct financial support and in-kind support (e.g., brush cutting, signage, traffic cones) to host the major league baseball tournament for the Washington District 2 Little League Conference.
  • The conference serves youth from Kitsap, Pierce, Mason, Jefferson, and Clallam counties, starting June 29, 2024, and lasting several days.
  • Staff analysis supports the event, as it promotes youth athletics, team skills, and community building, and is expected to attract families to the area, supporting the local economy (restaurants, hotels, shops).
  • Public Works indicated they lack the capacity to provide the requested in-kind support (brush cutting, etc.).
  • The proposed solution is to create a formal sponsorship program to address future funding requests efficiently.
  • This item was tabled from the May 20, 2024 meeting, where Commissioners agreed they desired such a program.

Financials

  • Immediate financial request: $2,500 (direct financial contribution to EJLL).
  • Proposed ongoing budget: $10,000 funded annually with General Fund resources for the formal sponsorship program.
  • Fiscal Impact stated for EJLL request: None specified (likely referring to lack of existing budget allocation for the immediate request).

Alternatives

Staff recommends approval of the $2,500 direct financial support to EJLL due to Public Works inability to provide in-kind support. The long-term alternative proposed is the establishment of the formal Sponsorship Program.

Community Input

None specified.

Timeline

  • May 16, 2024: Jefferson County received the letter from EJLL.
  • June 29, 2024: Start date of the major league baseball tournament.

Next Steps

Staff recommends the Board: 1. Approve the $2,500 in direct financial support for EJLL. 2. Direct staff to develop a formal sponsorship program funded annually with $10,000 in General Fund resources.

Sources

  • Mark McCauley - County Administrator
  • Greg Brotherton - Commissioner District No. 3
  • East Jefferson Little League (EJLL)

Update: Emergency Shelter Management

Topic Summary

This is a status report regarding the potential assumption of management responsibility for the Emergency Shelter located at the American Legion post, following the announcement that OlyCAP will relinquish management effective June 30, 2024. The Board previously expressed support for continuing to study the County taking over management in place of OlyCAP.

Key Points

  • OlyCAP will stop managing the Emergency Shelter at the American Legion effective June 30, 2024.
  • The Board held a workshop on May 20, 2024, where they supported an ongoing study of the County assuming managerial responsibility.
  • During the May 20th workshop, officials discussed funds available out of Fund 149 and a proposed Shelter Budget.
  • Chair Dean noted that there is a risk both to running the shelter and to not running the shelter.
  • The County Administrator stated this will be an ongoing agenda item.

Financials

  • Discussion included funds available out of Fund 149 and a proposed Shelter Budget (details concerning amounts were not provided in this document).

Alternatives

  • The alternative of the County not running the shelter exists, but the risks of that alternative were noted by Chair Dean.

Community Input

  • Two public comments were received during the May 20, 2024, workshop on this topic.

Timeline

  • May 20, 2024: Board workshop held on the subject.
  • June 30, 2024: OlyCAP relinquishes management responsibility for the Shelter.
  • May 28, 2024: Status report and discussion scheduled.

Next Steps

The Board is directed to listen to the update, ask questions, and provide guidance to staff.

Sources

  • Greg Brotherton - Commissioner District No. 3
  • Mark McCauley - County Administrator
  • Judy Shepherd - Finance Manager

Advisory Boards and Committee Vacancies

Topic Summary

The meeting packet includes an update on various advisory boards and committees, noting both open and upcoming vacancies, as well as two formal actions related to advisory board appointments and resignations. These actions include the reappointment of a member to the Clean Water District Advisory Council and the formal acceptance of a resignation from the Noxious Weed Control Board.

Key Points

  • Clean Water District Advisory Council: Lee Steele, representing Commercial Shellfish Growers, is recommended for reappointment to a four-year term expiring May 28, 2028. His unexpired term ended April 11, 2024.
  • Jefferson County Noxious Weed Control Board: Christine Heycke (District #2 Representative) resigned effective May 13, 2024.
  • Current Vacancies include:
    • Conservation Futures Citizen Oversight Committee: 2 vacancies (Open Interest and Citizen Dist. #3).
    • Housing Fund Board subcommittees: DATA and Needs Assessment (3 vacancies, HFB members); Funding Opportunities (2 vacancies, HFB members); Community Conversations (1 public vacancy).
    • LEOFF Retirement Disability Board: 1 vacancy (citizen @ large, vacant since Jan 31, 2023).
    • Noxious Weed Control Board: 2 vacancies (District #2 and District #4).
    • Parks and Recreation Advisory Board: 2 vacancies (District #1 and District #3).

Financials

None specified.

Alternatives

None specified.

Community Input

None specified.

Timeline

  • April 11, 2024: Lee Steele's unexpired term on the Clean Water District Advisory Council ended.
  • May 28, 2028: New term expiration date for Lee Steele.
  • May 13, 2024: Christine Heycke's resignation from the Noxious Weed Control Board was effective.

Next Steps

  • Approve the reappointment of Lee Steele.
  • Accept the resignation of Christine Heycke and sign a Thank You Letter for her service.
  • Additional discussion items include reviewing other Boards and Committee Vacancies.

Sources

  • Wendy Housekeeper - Executive Assistant
  • Lee Steele
  • Christine Heycke
  • Mark McCauley - County Administrator

Generated On: 2025-11-06 16:57:27.459497-08:00 By: google/gemini-2.5-flash-preview-09-2025 running on https://openrouter.ai/api/v1/