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04/22/24 09 AM: Jefferson BoCC Approves Budget Software, Shelter Deal, Climate Goals

Jefferson BoCC Approves Budget Software, Shelter Deal, Climate Goals

Board approved consent agenda (EV chargers, conservation), Gravity budget modules, planning appointment, tree removal, animal shelter contract, climate goals, opioid settlement amid public comments on housing, pools, EVs.

Public Comments

Metadata

  • Time Range: 00:04:37–00:22:00 (PART 1)
  • Categories: other

Summary

Public commenters raised concerns on community input for pool decisions, housing coordination, EV charger contract risks with EVCS including potential bankruptcy and unclear remedies for a 10-year exclusive agreement, and the Climate Action Committee's proposed goals lacking actionable steps. Commissioners responded acknowledging input, noting housing priorities and task forces, EV contract refinements despite imperfections, and plans to discuss climate tactics further.

Key Discussion Points

  • Trish Yarnell: Called for more community input on pool focus and housing efforts.
  • Mr. Trish: Thanked board for EV charger revisions but expressed concern over EVCS as small company at risk of bankruptcy with no clear county remedy in 10-year exclusive contract; criticized climate goals as non-actionable.
  • Commissioner Brotherton: Noted housing challenges, coordination via housing fund board, pool task force for input, current forestry work contributing to climate goals, EV frustrations.
  • Commissioner Eisenhour: Appreciated EV input, ready to move forward despite risks, maintaining 90% uptime; on climate, goals with future tactics.
  • Gordon King: Thanked Commissioner Eisenhour for oyster shell event, noted MRC staff hiring progress, mentioned free EV charger at Taylor Shellfish.

Public Comments

  • Trish Yarnell: More input needed on pool and housing.
  • Mr. Trish (likely Trish): EVCS risks, climate goals meaningless without actions.
  • Gordon King (Embassy Chair): Thanks for shell event, MRC update, EV charger location.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Public comments closed; no formal action.
  • Vote: N/A.
  • Next Steps: No next steps specified.

Consent Agenda

Metadata

  • Time Range: 00:22:00–00:27:32 (PART 1)
  • Categories: budgeting, infrastructure, contracts, planning, personnel, other

Summary

The board approved the consent agenda without items pulled for discussion, including Gardiner Beach Road boat ramp repairs with Port partnership, EV charging agreement with EVCS, Port Hadlock wastewater treatment phases, Schmidt Farm conservation futures grant, appointments to committees, Recompete Coalition support letter, and routine items like payroll and proclamations. Staff highlighted Gardiner Beach Road elevation ($50,000 Road Fund), EV chargers on consent despite prior concerns, Schmidt Farm importance for Quilcene headwaters, and Eric Johnson WSAC departure.

Key Discussion Points

  • Staff/Chair highlights: Gardiner Beach Road boat ramp with Port RCO grant, addressing flooding (three entities involved); EV charging; Port Hadlock wastewater phases; Schmidt Farm conservation; Recompete letter (deadline 25th); appointments including Cheryl Lowe reappointment.
  • Limited discussion; items addressed primarily through supporting materials.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

  • Gardiner Beach Road Boat Ramp Repair: $50,000 Road Fund for road elevation M.P. 0.650-0.695 partnering with Port.
  • EV Charging Infrastructure: Site Host Agreement with EVCS for 4 DCFC/1 Level 2 chargers at Community Center, state grant funded, 10-year term, revenue share ($0.05/kWh DCFC, $0.03/kWh Level 2).
  • Port Hadlock Wastewater: Phase 2/3 MBR support with Tetra Tech ($727,915 Commerce funds); Phase 3 sewer/grinder pumps ($218,126 Commerce/Ecology funds).
  • Schmidt Farm: $60,000 Conservation Futures for easement on 67 acres protecting farmland/Jakeway Creek habitat.
  • Appointments: Cheryl Lowe reappointment to Conservation Futures (Habitat Values, term to 2028).
  • Other: Recompete letter, payroll ($1.6M vouchers, $103k payroll), WSAC Eric Johnson proclamation, E-Verify MOU, FJCIP agreement ($37k revenue), DNR Dabob Bay support, materials testing ($26k CRAB grant).

Financials

  • Gardiner Beach Road: $50,000 Road Fund.
  • EVCS: No upfront cost (state grant); revenue share to County.
  • Wastewater PSAs: $727,915 + $218,126 (grants).
  • Schmidt Farm: $60,000 Conservation Futures.
  • Center Road testing: $26,832 CRAB Rural Arterial grant.
  • No financial information discussed for other items.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve and adopt the consent agenda as presented."
  • Vote: Unanimous (all in favor).
  • Next Steps: No next steps specified.

Gravity Budget Modules

Metadata

  • Time Range: 00:28:26–00:44:00 (PART 1)
  • Categories: budgeting, operations

Summary

County Administrator Mark McCauley, Treasurer Stacie Prada, and Finance Manager Judy Shepherd presented Gravity budget software as easiest to implement, cheaper than Questica ($150k), for visually attractive budget books, monthly reports, and data from Munis. Board approved delegating authority to administrator for Letter of Intent to secure discount before April 30.

Key Discussion Points

  • Mark McCauley: Improves budget presentation with charts/graphs; easiest, less expensive; export from Munis; involves auditors/treasury; LOI for discount, contract Q2 budget.
  • Stacie Prada: Forward-facing, tells story beyond numbers; data in Munis but formatting challenge.
  • Judy Shepherd: Visuals aid understanding; ties to strategic plan; monthly reports standardize; saves time vs. spreadsheets.
  • Commissioner Eisenhour: Excited for efficiency, awards potential.
  • Commissioner Brotherton: Useful for capital planning.
  • Board noted learning curve but efficiency gains.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Gravity modules: Budget Book, Open Data, Power BI, Monthly Reports; cooperative purchasing.

Financials

  • Implementation: $22,000 (discount if LOI by 4/30).
  • Annual: $25,000 (base $12k, modules $10k-4k).
  • Q2 supplemental budget request.

Alternatives & Amendments

Questica reviewed but more expensive/robust.

Outcome, Vote, and Next Steps

  • Decision: "Delegate authority to the county administrator to sign a letter of intent to procure a number of gravity budget modules."
  • Vote: Unanimous (all in favor).
  • Next Steps: LOI signing; contract Q2; users access offered to commissioners.

Planning Commission Appointment (District 3)

Metadata

  • Time Range: 00:44:19–00:50:40 (PART 1)
  • Categories: personnel, planning

Summary

Commissioner Brotherton and staff interviewed sole applicant Andrew Schwartz for District 3 Planning Commission vacancy left by Mike Nilssen; recommended due to community involvement, emotional intelligence, business background, some land use experience from East Coast redevelopment. Board approved unanimously after process questions confirmed (advertised two papers).

Key Discussion Points

  • Commissioner Brotherton: One applicant, interviewed; serves on growth management steering committee, chamber board; hosts community meetings.
  • Joel Peterson: Prepared, enthusiastic; land use from Connecticut town center project.
  • Commissioner Eisenhour: Supports more women but no opposition; process tightened.
  • Limited discussion on advertising (two papers, open through March).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Appoint Andrew Schwartz to the Open District 3 Planning Commission seat."
  • Vote: Unanimous (all aye).
  • Next Steps: No next steps specified.

Permission for Tree/Shrub Removal (Brookwood Glen Greenbelt)

Metadata

  • Time Range: 01:31:57–01:44:34 (PART 1)
  • Categories: infrastructure, land use

Summary

Public Works requested BoCC permission under plat covenant to remove minor trees/shrubs in 20-ft Brookwood Glen greenbelt for bike/ped trail slopes along SR19 (Resolution 63-20 project); needed before easement negotiations. Board approved unanimously; no property owner outreach yet pending environmental review.

Key Discussion Points

  • Colette Kostelec: Minor cut/fill in greenbelt; covenant requires BoCC permission; visual barrier preserved; Fern Way alternative rejected for driveways/safety.
  • Commissioners: Teasing on Earth Day tree cutting; cross-sections praised; clarified shoulder/swale.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

Brookwood Glen plat (1970) protective covenant #5; project design aerials/photos.

Financials

Construction expense of project; grant-seeking.

Alternatives & Amendments

Fern Way considered but safety concerns (driveways).

Outcome, Vote, and Next Steps

  • Decision: "Approve signing the attached permission to remove trees and shrubs from the Brookwood Glenn Belt area."
  • Vote: Unanimous (all in favor).
  • Next Steps: Negotiate temporary easements.

Jefferson County Animal Shelter Operating Agreement

Metadata

  • Time Range: 01:57:42–02:21:24 (PART 1)
  • Categories: contracts, services, budgeting

Summary

County proposed 5-year agreement with Humane Society for shelter operations, low-cost spay/neuter (655/year avg., 75% low-income), vaccines (827/year), adoptions (360/year), licensing (900/year); board approved $50k/year escalating 3% + utilities reimbursement (~$63k year 2 est.).

Key Discussion Points

  • Jen Dupree (Exec Dir): 650 animals/year intake, 95% live release; plans: modular dog housing, west county clinics, Last Litter program, self-rehoming software.
  • Pam Kolacy (Board Pres): Updates code refs, term management.
  • Mark McCauley: Flip to pay shelter; JCSO drop-offs (3-4 dogs/month).
  • Questions: Outcomes (adoptions/transfers/returns ~30%), companion animals (cats/dogs), spay/neuter costs (~$150-300 vs $800-1k), licensing reunites.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • 2024: $50,000 base + utilities.
  • 2025: $51,500 + utils (~$63k total est.).
  • Escalate 3%/year to 2028 ($56,275).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve an operating agreement for the Jefferson County Animal Shelter and related services."
  • Vote: Unanimous (all in favor).
  • Next Steps: No next steps specified.

Climate Action Committee Goals Workshop

Metadata

  • Time Range: 02:49:34–03:48:40 (PART 1)
  • Categories: planning, other

Summary

CAC presented sequestration goals (20% increase by 2030, 40% by 2050 from 2011-16 baseline excl. ONPW) and emissions (58.7% below 2018 by 2030, 95% by 2050); based on IPCC/Oregon modeling, forestry potential. Board adopted unanimously after questions on achievability, rural roadmap request.

Key Discussion Points

  • Cindy Jayne: Sequestration modeling (Oregon 20%/40-50%, WA 7-17%, USFS rate hypothetical 76%); emissions top levers EVs/transit/weatherization.
  • Kees Kolff: Goals per IPCC science; new opportunities emerge.
  • Commissioners: Bold but needed; rural actions/roadmap; current progress (DNR transfers 2%).
  • Public: More public info/outreach.

Public Comments

  • Unidentified: Thanked; systemic changes/public education key.

Supporting Materials Referenced

CAC memo/papers: Oregon natural solutions, WA net-zero modeling, forest inventory (USFS 5mtCO2/acre/year).

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve the sequestration and emissions goals as presented."
  • Vote: Unanimous (all aye).
  • Next Steps: CAC rural roadmap/top actions; outreach plan.

Johnson & Johnson Opioid Settlement

Metadata

  • Time Range: 03:50:14–03:58:06 (PART 1)
  • Categories: budgeting, other

Summary

Prosecuting Attorney Philip Hunsucker presented fourth opioid settlement (~$230k-243k one-time to County via Salish ASO for abatement); board approved joining by May 11 deadline.

Key Discussion Points

  • Philip Hunsucker: $123M national; WA 50/50 split; prior non-litigators all joined; 10% admin to regional; broad abatement uses.
  • Strategic use questions (BHAC, therapeutic courts, housing).

Public Comments

No public comment on this topic.

Supporting Materials Referenced

One Washington MOU; settlement docs.

Financials

  • Est. $231k min/$243k actual (one-time, June).

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: "Approve the Johnson and Johnson settlement as presented."
  • Vote: Unanimous.
  • Next Steps: Chair signs by 5/11.

Background Materials

Contents

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