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04/19/24 11 AM: Strategic Plan 95% Complete, Parade, STR Moratorium, IT, Website

Strategic Plan 95% Complete, Parade, STR Moratorium, IT, Website

County meeting updates: strategic plan 95% done with dashboard planned; Rhododendron Parade participation enhanced; STR moratorium enacted; new IT software form; Civic Plus website overhaul; $213K opioid funds for prosecutor.

Strategic Plan Implementation Update

Metadata

  • Time Range: 00:01:38–00:17:10 (PART 1)
  • Categories: planning, operations

Summary

Mark presented the strategic plan implementation plan, noting it is 95% complete after meetings with departments including Public Health and Community Development to fill out tactics and actions for 67 objectives across 6 priorities. The plan originated from a December meeting with Renee Bryant focused on public health, with subsequent individual department communications. Plans include finalizing the document, incorporating feedback from Stacey Preda and others, and working with Barry Dunn to create a public dashboard on the county website by mid-next month.

Key Discussion Points

  • Mark shared the spreadsheet via screen, highlighting red items and percent complete status; still needs input from agencies like Joe.
  • Apple (Public Health) described their internal process: used the spreadsheet collaboratively with 8 managers, developed detailed tactics despite initial concerns over detail level, distilled into master spreadsheet.
  • Jeff noted his assigned task on public benefit rating system involves complex issues like tax incentives, current use programs, shoreline ordinance; suggested consultant may be needed.
  • Apple raised EPL (formerly Intergov/VenterG) software challenges impacting timelines; Mark confirmed progress on customer portal and building inspections.
  • Timelines are modifiable per Renee; examples include comp plan deadline extended to end of 2025.
  • Spreadsheet access: Currently on P: drive; to be made publicly accessible or PDF version shared for comments.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced; spreadsheet discussed but not provided.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Continue refining plan; share with electeds, directors for feedback.
  • Next Steps:
  • Finalize to 100% by middle of next month (Mark).
  • Work with Barry Dunn for website dashboard (Mark).
  • Sherry to convene EPL status group for board report.
  • Make spreadsheet accessible via IT (Mark).

Rhododendron Parade Participation Planning

Metadata

  • Time Range: 00:17:18–00:26:42 (PART 1)
  • Categories: operations, services

Summary

Discussion on county participation in the May 18 Rhododendron Parade, traditionally walking behind Sheriff's vehicles with a county banner; interest in enhancing presence with department signs, flowers, and education on services without requiring employee work time. Suggestions included Public Works equipment, EVs, carrying "Roadies in Bloom" banner, department-specific signs, and inviting families. County joins behind Sheriff's entry near Port Townsend Fire Station, starting around noon or 1 PM.

Key Discussion Points

  • Kate Dean: Typically electeds/directors walk; seek ideas for more exciting presence, department participation.
  • Suggestions: Dump truck/grader/backhoe, 3 EVs, cherry picker, Jefferson County banner, decorate vehicles with department names.
  • Sheriff Noel: Sheriff's old 51 Ford leads; walk behind, no separate entry needed; energetic run back to front.
  • Others: Carry banner, Public Works backhoe with commissioners, bolt vehicle for mobility, families invited.
  • Department signs for education on services; each department makes own.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Participate by walking behind Sheriff's entry; create department signs, bring roadies/flowers.
  • Next Steps:
  • Email reminders to departments (Kate Dean).
  • Show up 30 minutes early by Port Townsend Fire Station (Sheriff Noel).

Short-Term Rental Update and Moratorium

Metadata

  • Time Range: 00:39:18–00:44:05 (PART 1)
  • Categories: land use, planning, ordinances

Summary

Update on short-term rentals: Approximately 540 unique properties identified, only ~70 permitted; DCD held 3 community meetings amid rising concerns on housing impacts, neighborhoods, safety. Board placed a moratorium on new applications (hoping 6 months, up to 1 year) to develop new regulations balancing needs like mortgage/property tax payments. Capacity issues at DCD due to incoming applications; assessor noted related tech discussions.

Key Discussion Points

  • Commissioner (unidentified): Brent Butler (DCD) held meetings; moratorium voted a week ago Monday to pause applications.
  • Enforcement low priority previously; public concerns increasing.
  • Jeff: Angry calls from applicants fearing house sales; questioned if builds ADUs during moratorium.
  • Response: Likely require license numbers on platforms (Airbnb etc.) for outsourced enforcement; other regulatory changes driving applications.
  • Assessor: Tri-Cities meetings on STRs as commercial/non-commercial, tracking via tech.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

  • Platform license requirements discussed informally.

Outcome, Vote, and Next Steps

  • Decision: Moratorium on new short-term rental applications enacted (prior board vote).
  • Vote: Referenced prior vote; details not restated.
  • Next Steps:
  • Develop new regulations within 6 months (DCD).
  • Public hearing planned.

IT Software Purchase Procedure

Metadata

  • Time Range: 00:26:47–00:30:47 (PART 1)
  • Categories: operations, contracts

Summary

Tracy announced a new technical assessment form for software purchases to ensure compatibility, storage, server integration; to be emailed to all, can be given to vendors (e.g., for Venus). Addresses state auditor requirements for subscriptions; open to additions like SIP info.

Key Discussion Points

  • Tracy: Form covers operational expenses, hardware/software, implementation, maintenance.
  • Stacey: Suggest adding SIP info per Judy/Noemi for multi-department needs, like HR forms.
  • Tracy agreed to adjustments; primarily IT-focused but flexible.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Roll out form via email.
  • Next Steps:
  • Departments email suggestions (Tracy).
  • Coordinate with Judy/Noemi on state auditor needs.

County Website Overhaul via Civic Plus

Metadata

  • Time Range: 00:30:47–00:38:29 (PART 1)
  • Categories: operations, services

Summary

Early-stage Civic Plus website upgrade eligibility; gathering department contacts for input team on page needs, navigation, public accessibility. Public Health raised complex subpages, accessibility features already purchased; suggestions for public portal like San Juan County, usage stats review, standing user group.

Key Discussion Points

  • Tracy: Inclusive team per department; input on what works/doesn't, flow from main site.
  • Apple (Public Health): Complex pages; prior accessibility purchase affects whole site; share stats collectively.
  • Stacey: Public as last consulted; example San Juan portal; suggest user group.
  • Tom Tearish invited for tech savvy.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

No financial information discussed.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Form team including departments, public input.
  • Next Steps:
  • Consider work group (Tracy, Mark, Greg).
  • Include public/Stacey (Tracy).

Opioid Settlement Funds

Metadata

  • Time Range: 00:55:45–00:59:34 (PART 1)
  • Categories: budgeting, public safety

Summary

Prosecutor's office to receive ~$213,000 initial one-time payment from JJ settlement (part of $123M to state, 50% to locals via formula factoring population/opioid cases); up for BOCC approval Monday. Prior settlements fully participated by municipalities; Jefferson has highest regional opioid share.

Key Discussion Points

  • Phil (Prosecutor): Litigation since 2017; multi-district in Ohio, local in Western WA.
  • Good progress nationwide; more settlements possible.

Public Comments

No public comment on this topic.

Supporting Materials Referenced

No supporting materials referenced.

Financials

  • $213,000 initial to Prosecutor's office (JJ settlement).
  • $123M total to state.

Alternatives & Amendments

No alternatives discussed.

Outcome, Vote, and Next Steps

  • Decision: Participation for approval by BOCC on Monday.
  • Next Steps:
  • Sign by municipalities (expected).
  • Funds in June if approved.

Background Materials

Contents

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