PACKET: Commissioners Meeting at Mon, Apr 15, 09:00 AM

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Middle Housing Grant Agreement (DCD)

Topic Summary

The Department of Community Development (DCD) is seeking approval for a grant agreement renewal with the Washington State Department of Commerce, providing $50,000 to support the implementation of Middle Housing regulations required by House Bill (HB) 1110. These funds will be used for code auditing, public engagement, and the preparation and adoption of a Middle Housing Ordinance specifically for the Port Hadlock/Irondale Urban Growth Area (UGA). Final adoption of the ordinance is planned for June 2025.

Key Points

  • The grant, Contract # 24-63336-160, is allocated for implementing middle housing policies and/or codes under HB 1110 (RCW 36.70A.030(26)).
  • "Middle housing" includes buildings compatible in scale with single-family houses but containing two to six attached, stacked, or clustered homes (duplexes, triplexes, fourplexes, etc.).
  • The grant project focuses exclusively on preparing a Middle Housing Ordinance for the Port Hadlock/Irondale Urban Growth Area (UGA).
  • The work involves public engagement, an existing code audit, review of Commerce guidance, and Planning Commission input.
  • The work is intended to complement objectives for a broader reexamination of urban development regulations in light of pending sewer service availability.
  • Minor adjustments to the contract were required by the Department of Commerce, necessitating re-review and signature from the Board.

Financials

  • Total grant amount: $50,000
  • Funding source: Washington State Department of Commerce - Growth Management Services (State funds).
  • County Match: No county match is required.
  • Deliverable-based funding breakdown:
  • Deliverable 1 (Public Engagement Plan, due May 31, 2024): $5,000
  • Deliverable 2 (Final Code Audit Memo, due June 30, 2024): $20,000
  • Deliverable 3 (Draft Ordinance, due Dec. 30, 2024): $12,500
  • Deliverable 4 (Adopted Ordinance, due June 15, 2025): $12,500

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • July 2023 – April 2024: Draft Public Engagement Plan (Step 1.1) and Code Audit & gap identification (Steps 2.1, 2.2) commenced.
  • March 2024 – June 2024: Draft Code Audit results memo (Step 2.3).
  • May 31, 2024: Deliverable 1 - Middle Housing Public Engagement Plan due.
  • June 30, 2024: Deliverable 2 - Final Code Audit Memo due.
  • July 2024 – August 2024: Present Code Audit Memo recommendations to Planning Commission (Step 3.1).
  • September 2024 – October 2024: Present Code Audit Memo recommendations to the public (Step 3.2).
  • November 2024 – December 2024: Prepare zoning code ordinance amendments (Step 3.3).
  • December 30, 2024: Deliverable 3 - Draft Ordinance due.
  • January 2025 – March 2025: Planning Commission public hearing (Step 4.1).
  • April 2025 – May 2025: BOCC consideration/study sessions (Step 4.2).
  • May 2025: BOCC public hearing (Step 4.3).
  • June 15, 2025: Deliverable 4 - Adopted Middle Housing Ordinance due (end date of work).

Next Steps

Approve and sign the revised Department of Commerce contract (Number: 24-63336-160) for $50,000.

Sources

  • Josh Peters - DCD Director
  • George Terry - Assistant Planner
  • Washington State Department of Commerce - Growth Management Services

EV Car Charging Site Host Agreement (Port Townsend Community Center)

Topic Summary

The County is processing approval for a Site Host Agreement with EV Charging Solutions, Inc. (EVCS) to install, operate, and maintain electric vehicle charging infrastructure at the Port Townsend Community Center, funded by a WSDOT ZEVIP grant. The infrastructure will consist of four Level 3 DC Fast Charging stations and one Level 2 station, offering the County revenue of $0.05 per kWh used at the DCFC stations.

Key Points

  • Jefferson County received a Zero-Emission Vehicle Infrastructure Partnership (ZEVIP) grant from WSDOT to establish the charging site.
  • The installation contractor and operator is EV Charging Solutions, Inc. (EVCS).
  • Equipment consists of: 4 Direct Current Fast Charging (DCFC) stations (150 kW Noodoe 150P or equal) and 1 Level 2 charging station (7.6 kW Noodoe AC7LC or equal).
  • The project is located at the Port Townsend Community Center, 620 Tyler St., Port Townsend.
  • The agreement term is ten (10) years from the Commencement Date (when Equipment is placed in service).
  • EVCS is responsible for purchasing, installing, maintaining, repairing, replacing, and eventually removing the equipment at its sole expense.
  • The County must provide full access to the site, necessary easements, prevent unauthorized access/modification of the equipment, and maintain a clean/safe project site.
  • Site Host (County) assigns all rights to rebates (including federal tax credits/grants) and environmental credits (e.g., carbon credits) relating to the Equipment to EVCS.
  • EVCS may exercise an optional ten (10) year extension, which may include replacing the equipment.
  • The County can terminate the agreement if the Commencement Date has not occurred within eighteen (18) months from the issuance of the approved utility plan and required utility easement.

Financials

  • Total project cost: Installation and infrastructure are paid for by the WSDOT ZEVIP 2023 grant. No expenditure to Jefferson County.
  • Revenue sharing: Jefferson County (General Fund) will receive revenue share from electricity sales:
    • $0.05 per kWh purchased by users of the DCFC Equipment.
    • $0.03 per kWh purchased from Level II Equipment.
  • EVCS will reimburse the County for the cost of electricity utilized by the equipment and any utility provider-assessed incremental demand charges strictly connected to the Equipment operation.
  • Revenue share payments are remitted quarterly, 45 days after the end of the calendar quarter.
  • If the quarterly payment owed to the Site Host is less than $100, EVCS may withhold payment until $100 is due.
  • Jefferson County Jail's banking information (for ACH payments) is listed in Exhibit C: 1st Security Bank, Account # 105000007733, Routing # 325-182-289.

Alternatives

  • None specified.

Community Input

  • The item was initially pulled from the April 8th Consent Agenda (Item 5) for discussion and was tabled for further discussion at the April 15 meeting to allow EVCS consultants to join. A decision was ultimately tabled again to the April 22, 2024 meeting after continued discussion.

Timeline

  • Effective Date: April 1, 2024 (Agreement start date).
  • Term: Ten (10) years from the Commencement Date (date Equipment is placed in service).
  • Termination Deadline (County option): If Commencement Date has not occurred within eighteen (18) months from the issuance of the approved utility plan/easement.

Next Steps

The decision on this agreement was tabled to the April 22, 2024 meeting.

Sources

  • Amanda Christofferson - Grants Administrator (Auditors Office/Central Services)
  • Tracy Coleman - Director Central Services
  • Mark McCauley - County Administrator
  • EV Charging Solutions, Inc. (EVCS)
  • Lorrie McKay - EVCS Consultant
  • Charles Botsford - EVCS Consultant
  • Washington State Department of Transportation (WSDOT) ZEVIP 2023 program.

Hearing Notice: First Quarter 2024 Supplemental Budget

Topic Summary

The Board of County Commissioners (BOCC) is approving a new notice to be published for a public hearing concerning the proposed First Quarter 2024 Supplemental Budget Appropriations/Extensions for various County funds. The original notice approved on April 8, 2024, missed the posting deadline. The proposed budget changes include over $3.35 million in combined revenue and expense adjustments across General and Other Funds.

Key Points

  • The purpose is for the BOCC to approve the publishing of a new public hearing notice because the previous notice missed the deadline.
  • The hearing is required by state law (RCW 36.40.140) for proposed budget changes requested by various County departments.
  • The budget changes are intended to improve cost-effectiveness and efficiency.
  • Written testimony is invited from April 17, 2024, to May 6, 2024, at the end of the public hearing.

Financials

  • Total Proposed Appropriations: Revenue of $3,350,230 (One-time: $349,509; Ongoing: $2,049,250 [from Fund 306, Public Infrastructure]) and Expenditures of $3,352,051 (One-time: $3,056,754; Ongoing: $295,297).
  • General Fund (001):
    • Total Revenue (One-time): $164,288
    • Total Expenditure: $481,499 (One-time: $479,999; Ongoing: $1,500)
    • Key General Fund changes include: Opioid Settlement revenue/expense ($45,388); Sheriff RSAT grant expenses ($157,750) and revenue ($118,900); Sheriff FRT Navigator ($25,000); Superior Court JAVS Court System Upgrade ($54,222); transfer for Parks & Rec Salaries/Benefits ($40,410); and Professional Services Agreements ($157,229).
  • Other Funds (Examples):
    • Fund 143 (Community Development): Includes $110,000 revenue/expense for Middle Housing and Clallam Strategic Development; also includes $175,000 one-time expense for Comprehensive Plan Periodic Update.
    • Fund 174 (Parks & Recreation): $40,410 revenue (from General Fund transfer) and $55,109 expense for Salaries & Benefits.
    • Fund 306 (Public Infrastructure): Proposed Ongoing Revenue: $2,049,250 and Ongoing Expense: $85,000.

Alternatives

  • None specified.

Community Input

  • Written testimony is invited by email ([email protected]) or mail from April 17 and ending on May 6, 2024, at the end of the hearing.

Timeline

  • April 17 and 24, 2024: Notice of Public Hearing to be published in the Port Townsend Leader.
  • May 6, 2024, 10:15 a.m.: Public Hearing to be held in the Commissioners’ Chambers (Hybrid).

Next Steps

Approve the hearing notice for publication.

Sources

  • Adiel McKnight - Deputy Clerk of the Board
  • Mark McCauley - County Administrator
  • RCW 36.40.140

Hearing Notice: Rules for Ordinance, Resolution, and Motion Adoption

Topic Summary

The Board is approving a new public hearing notice to discuss a revised ordinance establishing rules for the adoption of ordinances, resolutions, and motions in Jefferson County. A previous hearing held on April 8, 2024, was flawed due to issues with the initial hearing notice and the need for the Board to review submitted email testimony.

Key Points

  • The proposed ordinance aims to establish uniform rules for county staff regarding the adoption process for ordinances, resolutions, and motions.
  • The goal of the ordinance is to improve consistency, efficiency, and transparency in County government procedures.
  • The draft ordinance has been revised since the initial hearing on April 8, 2024.
  • This item is only for approving a new hearing notice for publication.

Financials

  • No identifiable fiscal impact is mentioned, although improved efficiency is expected.

Alternatives

  • None specified.

Community Input

  • Additional written testimony is invited from April 15, 2024, and ending on May 6, 2024, at the end of the public hearing.

Timeline

  • March 18, 2024: BOCC held a workshop to discuss the proposed ordinance.
  • April 8, 2024: Original hearing held (and continued).
  • April 17, 2024: New hearing notice to be published.
  • May 6, 2024, 11:00 a.m.: Continued Public Hearing to be held in the Commissioners’ Chambers (Hybrid).

Next Steps

Approve the attached hearing notice for publication.

Sources

  • Mark McCauley - County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney

Interlocal Agreement: Grant Services for North Olympic Peninsula Recompete Coalition

Topic Summary

Jefferson County is formalizing an Interlocal Agreement (ILA) with Clallam County to be reimbursed up to $15,000 for professional grant writing and technical services provided by the Jefferson County Grants Administrator to the North Olympic Peninsula Recompete Coalition (NOPRC). The services support Clallam County's Phase II application to the U.S. Economic Development Administration (EDA) Distressed Area Recompete Pilot Program ("Recompete").

Key Points

  • The purpose is to provide reimbursement to Jefferson County for the time spent by its Grants Administrator, Amanda Christofferson.
  • Clallam County is the lead applicant for the NOPRC’s Recompete application.
  • Funding for the reimbursement comes from the Washington State Department of Commerce (DOC) Securing Federal Funding Initiative ("SFFI").
  • Services include attending Task Force, subcommittee, and grant writing team meetings (virtually and in person) related to the Recompete Plan and grant application.
  • This agreement acknowledges the significant time commitment required for the Phase II application.
  • The EDA Recompete grant application is due April 25, 2024.

Financials

  • Total reimbursement amount (Revenue to Jefferson County): Not to exceed $15,000.
  • Reimbursement rate: Fully loaded rate of $52.49 per hour for professional grant writing and technical services.
  • Mileage expenses will be reimbursed at the 2024 Federal Mileage rate of $0.67 per mile.
  • Funding Source: Washington State Department of Commerce Securing Federal Funding Initiative (via Clallam County).

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • March 18, 2024: Beginning date of performance under the Agreement.
  • April 25, 2024: Recompete grant application due date.
  • June 30, 2024: End date of performance under the Agreement.

Next Steps

Recommend approval of the Interlocal Agreement.

Sources

  • Amanda Christofferson - Grants Administrator (Auditor's Office)
  • Mark McCauley - County Administrator
  • Philip Hunsucker - Chief Civil Deputy Prosecuting Attorney
  • U.S. Economic Development Administration (EDA) Distressed Area Recompete Pilot Program
  • Washington State Department of Commerce (DOC) Securing Federal Funding Initiative

Jail Medical Laboratory Services Agreement (Quest Diagnostics)

Topic Summary

The Sheriff's Office/Corrections is requesting approval for a contract with Quest Diagnostics Clinical Laboratories, Inc. to provide necessary clinical laboratory services for the Jefferson County Jail's medical purposes. The services are billed on an as-needed basis according to a fee schedule tied to a group purchasing organization agreement.

Key Points

  • Quest Diagnostics will provide clinical laboratory Services for the Jefferson County Jail's clinic and patients upon authorized orders.
  • Quest Diagnostics will provide specimen collection supplies for use solely with specimens tested by Quest.
  • Quest will provide courier service for specimen pickup and reports will be sent back electronically or via fax.
  • Quest Diagnostics acknowledges that the County's liability coverage is provided by the Washington Counties Risk Pool.
  • The parties agree to waive the right to request a jury trial in the event of litigation arising from the agreement.
  • The contract limits Quest Diagnostics’ liability to the actual amounts paid to Quest Diagnostics in the twelve (12) months preceding the applicable claim, only to the extent not covered by insurance.
  • The agreement is governed by the laws of Washington State.

Financials

  • Compensation: Billed on an as-needed basis.
  • Fee Schedule: Billing will be in accordance with the pricing terms and conditions of the Premier GPO Agreement (Contract No: PP-LA-486).
  • Quest Diagnostics may increase pricing annually, with thirty (30) days advance written notice.
  • Jefferson County Jail is designated under Tier 7 of the Premier GPO agreement, requiring total services purchased to be greater than $20,000,000 per calendar year, which entitles the jail to a minimum of 50 Hot List Tests additional discounts.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Effective Date: The date of the last signature (April 15, 2024, or later).
  • Term: Continues in perpetuity until terminated by either party with thirty (30) days prior written notice.
  • Pricing Term: Pricing is in effect for one (1) year from the Effective Date.

Next Steps

Approve the contract with Quest Diagnostics Laboratories, Inc.

Sources

  • David Fortino - Department Contact (Sheriff’s Office/Corrections)
  • Mark McCauley - County Administrator
  • Quest Diagnostics Clinical Laboratories, Inc.
  • Premier GPO Agreement (PP-LA-486)

Accessible Communities Act Letter of Assurance Renewal and ACAC Membership

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval for the renewal of the Letter of Assurance for the Accessible Communities Act and approval of the Accessible Community Advisory Committee (ACAC) membership list. This step is necessary for the County to remain eligible to apply for grant funding from the Governor's Committee on Disability Issues and Employment (GCDE) to support disability awareness and access projects.

Key Points

  • The Letter of Assurance confirms that Jefferson County maintains an active cross-disability ACAC, as required by the Accessible Communities Act (Chapter 215, Laws of 2010).
  • The ACAC advises the County and local governments on access to programs, services, activities, new construction, sidewalks, and disability parking enforcement.
  • ACAC develops local initiatives promoting disability awareness, acceptance, involvement, and access.
  • Since 2015/2016, Jefferson County has received $206,311.05 in ACAC grant funding.
  • Current funded projects the ACAC is working on include:
    • Key City Public Theatre/Improved Accessibility to Theater Arts with Technology.
    • Jefferson Land Trust Illahee Preserve/Improved Accessibility.
    • NAMI: Mental Health-Stigma Project/Providing Educational Resources for Community Members to see Mental Health as a Disability.
  • The membership list, which staff requested be approved, includes John Frasca, Sarah Grossman, Patrick Johnson (Chair), Debbie Linner, Emily Mandelbaum, Kelly Matlock, Kim Rafferty (Co-Chair), Pat Teal, Richard Tucker, Shirley Williams, and Nancy Villagran.

Financials

  • None specified. Note: While specific current funding is not requested, the action maintains eligibility for future grant funding, of which the County has received over $206,311 since 2015.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • 2010: Accessible Communities Act (Chapter 215, Laws of 2010) enacted.
  • 2015/2016: Start of grants resulting in over $206,311.05 in funding.
  • April 15, 2024: Date of renewal request.

Next Steps

JCPH management requests approval of the Letter of Assurance and the ACAC membership list.

Sources

  • Apple Martine - Director, Public Health
  • Anna McEnery - BH & DD Coordinator, ACAC Grant Coordinator
  • Governor’s Committee on Disability Issues and Employment (GCDE)
  • Eligible regulatory code: Accessible Communities Act (Chapter 215, Laws of 2010)

Professional Services Agreement: SR 19 Rhody Drive Pedestrian-Bike Improvements - South Segment Surveying

Topic Summary

The Public Works Department is requesting approval of a Professional Services Agreement (PSA) with Clark Land Office, PLLC for surveying services required during the Preliminary Engineering (PE) phase of the SR 19 Rhody Drive Pedestrian-Bike Improvements - South Segment project (Project No. 1802095). The maximum payable amount is $34,083, which will be fully funded by a WSDOT grant.

Key Points

  • The project is included in the 2024-2029 Transportation Improvement Program.
  • The project goal is to improve pedestrian and bicycle safety by constructing a sidewalk, bike lane, and a pedestrian-bike bridge across Chimacum Creek.
  • The affected segment runs along SR 19 from M.P. 8.94 (southeast of the SR 19/Chimacum Road/Center Road intersection) to M.P. 9.56 (south of the SR 19/West Valley Road intersection).
  • The required surveying work includes: Right of Way (ROW) Surveying, ROW Plan Preparation, Topographic Surveying, Topographic Base Map Preparation, and Preliminary Design Field Staking.
  • The total length of surveying along SR 19 is approximately 3,205 feet (M.P. 8.94 to M.P. 9.56).
  • The topographic survey includes locating features within 60 feet of the SR 19 centerline on both sides of the road, and detailed mapping of Chimacum Creek in the vicinity of the proposed bridge.
  • The topographic base map will use the Washington State Plane Coordinate System Grid, North Zone (NAD 83-91) and the NAVD 88 vertical datum.

Financials

  • Maximum amount payable for consultant services: $34,083.00.
  • Funding Source: Fully funded by a WSDOT, Active Transportation Division, Sandy Williams Connecting Communities (S.W.C.C.) grant.
  • No matching funds are required from the County.
  • Total estimated cost breakdown by task (salaries only, includes 5% contingency):
    • Task 1 (Right of Way Surveying): $12,660.00
    • Task 2 (Topographic Surveying): $9,940.00 (Note: Dollar total provided for hours worked in table is $9,940.00. Total in another part of table is labeled as $1.00)
    • Task 3 (Topographic Base Map): $5,660.00 (Note: Dollar total provided for hours worked in table is $5,660.00. Total in another part of table is labeled as $4,400)
    • Task 4 (Preliminary Design Field Staking): $4,200.00
    • Direct Non-Salary Cost: $0.00 (Mileage contingency is 0)
    • Contingency (5.00%): $1,623.00
    • Total: $34,083.00

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • Agreement Term: Expires December 31, 2026.
  • Notice to Proceed: Approximately May 15, 2024.
  • Deliverables/Steps for Surveying Consultant (Clark Land Office):
    • Task 1: Existing R/W plan (Start after NTP)
    • Task 2: Topographic Surveying (Start after NTP)
    • Task 3: Topographic Base Map (Completion after Task 2)
    • Task 4: Preliminary Design Field Staking (After Prime Engineering Consultant design phase)
    • Task 1: Proposed R/W Plan, Legal Descriptions (After Task 4)

Next Steps

The Board is asked to approve and execute the Professional Services Agreement.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • John Wayand - Public Works Department Contact
  • Clark Land Office, PLLC (Consultant)
  • WSDOT Active Transportation Division, Sandy Williams Connecting Communities (S.W.C.C.) grant

Naylors Creek Culvert Replacements Construction Contract

Topic Summary

Public Works is seeking authorization to execute a contract with Nordland Construction NW, Inc. for the Naylors Creek at West Valley Road (County Road No. 514109) and Gibbs Lake Road (County Road No. 517509) Culvert Replacements Project. This federally funded project aims to replace two existing fish passage barrier culverts with larger structures to ensure fish passage. The low bid amount is $1,696,325.00.

Key Points

  • The project will replace two culverts classified as fish passage barriers on Naylors Creek.
  • New structures will be concrete culverts engineered not to be fish passage barriers.
  • Nordland Construction NW, Inc. is the contractor for the work.
  • The contractor is required to complete the work physically within 100 working days, commencing on or before April 16, 2024.

Financials

  • Total contract bid amount: $1,696,325.00. (The agenda request indicated an estimated amount of $1,670,000.)
  • Funding Source: 100% Federal Promoting Resilient Operations for Transformative, Efficient, and Cost-saving Transportation (PROTECT) funds awarded by WSDOT ($1,913,000 total grant amount) plus WSDOT application of toll credits.
  • No County funds will be needed.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • January 31, 2024: Bid solicitation date (used for wage compliance certification).
  • March 27, 2024: Contract executed by Contractor (Nordland Construction).
  • On or before April 16, 2024: On-site work commencement date.
  • 100 working days: Duration for physical completion of work.

Next Steps

Public Works recommends the Board execute the three (3) originals of the Contract.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Bruce Patterson, P.E. - Project Manager
  • Nordland Construction NW, Inc.

Upper Hoh Road Phase II Project Memorandum of Agreement (FLAP)

Topic Summary

Public Works is requesting execution of a revised Federal Lands Access Program (FLAP) Project Memorandum of Agreement (MOA) with the Federal Highway Administration - Western Federal Lands Highway Division (FHWA-WFL) for the Upper Hoh Road/Olympic National Park MP 0.0 - 12.0 Project (Phase II). The agreement replaces an older version and primarily adds language detailing Jefferson County’s post-construction responsibilities, specifically accepting ownership and liability for all regulatory permit obligations.

Key Points

  • The agreement replaces the MOA dated September 11, 2014.
  • The project scope includes stabilizing three segments of eroding bank along the Hoh River, replacing the Tower Creek bridge, replacing an undersized deep culvert with a bridge at Canyon Creek, and placing a new fish passage culvert near MP 4.3.
  • Funding is through the FLAP, supplemented by Olympic National Park FLTP funds, and Washington State Toll Credits for match requirements.
  • The total project cost is estimated at $21,955,314.
  • Key post-construction responsibility shift: Jefferson County will accept ownership of all regulatory permit obligations and permit title transfer from FHWA, including liability for all terms and conditions of those permits.
  • FHWA-WFL will execute a separate reimbursable grant agreement with Jefferson County for post-construction permit obligations, with funding limited to a maximum of $165,000 for a maximum duration of 3 years.
  • Monitoring per permit requirements (Jefferson County responsibility) is scheduled for 15 years, from Dec. 2024 to Dec. 2039.
  • The project is designed in accordance with the AASHTO Policy on Geometric Design for Highway and Streets for a Rural Collector road with a Design Volume of 650 ADT (Average Daily Traffic).

Financials

  • Total Project Costs (including PE, CN, CE): $21,955,314 (Does not include Toll Credits).
  • Total Funding Sources: $24,089,203
  • FLAP: $19,713,578 (86.5% match distribution)
  • PLHD: $1,298,939 (0% match required)
  • Match (FLTP/Olympic National Park): $942,797 (4% match distribution)
  • Match (Jefferson County/Toll Credits): $2,133,889 (9.5% match distribution)
  • Post-Construction Funding: FHWA will provide $165,000 (separate agreement) for Jefferson County's post-construction permit obligations (max. 3 years).
  • Project Development (PE) budget: $2,700,000.
  • Construction (CN) budget: $17,055,314.
  • Construction Engineering (CE) budget: $2,200,000 (includes 3 years of post-construction monitoring/permit requirements).
  • There are no funds associated directly with this MOA; it is an obligation agreement.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • November 18, 2013: Program Decision Committee approved the project.
  • September 11, 2014: Date of original, replaced MOA.
  • November 2016: 30% Design (Completed).
  • July 2017: NEPA Decision (Completed).
  • September 2020 / December 2020: Advertise/Award (Completed).
  • March 2021 / October 2023: Construction phase.
  • December 2024 / December 2039: Jefferson County responsible for Permit Monitoring (Years 1 to 15).

Next Steps

Public Works recommends the Board execute the Project Memorandum of Agreement by signing and returning all three originals.

Sources

  • Monte Reinders, P.E. - Public Works Director/County Engineer
  • Mark Thurston, P.E. - Project Manager
  • U.S. Department of Transportation / Federal Highway Administration (FHWA-WFL)
  • Olympic National Park

Workshop: PUD Request to Purchase County Property for Substation

Topic Summary

The Board held a workshop to discuss a request from Jefferson County Public Utility District (PUD) No. 1 to purchase two County-owned parcels (001162001 and 001161001) for the installation of an electrical substation. The parcels were originally acquired using ARPA funds as part of the establishment of the Caswell-Brown Village.

Key Points

  • The PUD wishes to site an electrical substation on two County parcels: 001162001 (2.45 acres) and 001161001 (1.33 acres).
  • These parcels are suitable for the PUD's needs due to their adjacency to PUD power lines and convenient access via the power line corridor.
  • Selling parcel 001161001 appears to have "no adverse impact" on the County.
  • Selling parcel 001162002 "could limit any future County effort to build affordable housing on that and adjacent parcels."
  • The parcels were initially acquired using ARPA funds for the establishment of the Caswell-Brown Village.
  • The Commissioners authorized County Administrator McCauley to negotiate with the PUD to find a workable solution to selling parcels 001161001 and part of 001162002.

Financials

  • No fiscal impact for this specific request, but a sale would result in revenue to the County.

Alternatives

  • None specified in the agenda request, but the motion authorized negotiation for selling either one or parts of both parcels, indicating possible alternative uses/configurations are being explored through negotiation.

Community Input

  • No public comments were received when Chair Dean opened the floor for public comment on the motion to authorize negotiation.

Timeline

  • Past: Parcels acquired using ARPA funds for Caswell-Brown Village establishment.
  • Immediate: County Administrator McCauley authorized to negotiate with PUD.

Next Steps

The County Administrator is authorized to negotiate with PUD regarding the sale of parcels 001161001 and part of 001162002.

Sources

  • Mark McCauley - County Administrator
  • Jefferson County Public Utility District (PUD) No. 1
  • American Rescue Plan Act (ARPA)

Speaker Contract: J. Tillman Training & Consultation (Motivational Interviewing)

Topic Summary

Jefferson County Public Health (JCPH) is requesting approval of a $5,500 speaker contract with J. Tillman Training & Consultation to provide a one-day workshop on Motivational Interviewing Techniques for JCPH staff on April 25, 2024. The training is fully funded by federal CDC COVID-19 Public Health Workforce Development funds.

Key Points

  • The training addresses the need to expand, train, and sustain the local public health workforce post-COVID-19 Pandemic.
  • The training focuses on Motivational Interviewing Technique ("focused, goal-directed communication") to build public trust, evolve services provisioning, engage clients/customers, and reduce workforce burnout.
  • JCPH's implementation plan for these funds has been approved by the WA Department of Health (DOH).
  • Jonnae Tillman of J. Tillman Training is the Facilitator.
  • The contract specifies that the Facilitator is an independent contractor, responsible for their own liability and worker's compensation coverage.

Financials

  • Total compensation (Fee or Honorarium): $5,500.00.
  • Funding Source: Center for Disease Control (CDC) COVID-19 Public Health Workforce Development funds, through consolidated contracts with the WA Department of Health (DOH).
  • No cost to Jefferson County General Fund.

Alternatives

  • None specified.

Community Input

  • None specified.

Timeline

  • April 25, 2024: Date of the Motivational Interviewing Training workshop.

Next Steps

JCPH management requests approval of the Speaker Contract for $5,500.

Sources

  • Apple Martine - Director, Public Health
  • Veronica Shaw - Deputy Director, Public Health
  • J. Tillman Training & Consultation (Jonnae Tillman)
  • Center for Disease Control (CDC) COVID-19 Public Health Workforce Development funds
  • WA Department of Health (DOH)

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